CC 2016-10-11_09g TUP Christmas Parade RROY
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MEMORANDUM
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TO: CITY COUNCIL
FROM: TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR
BY: MATTHEW DOWNING, PLANNING MANAGER
SUBJECT: CONSIDERATION OF TEMPORARY USE PERMIT CASE NO. 16-019;
AUTHORIZING THE CLOSURE OF CITY STREETS FOR THE ANNUAL
ARROYO GRANDE VILLAGE CHRISTMAS PARADE, NOVEMBER 27,
2016; APPLICANT — DOC BURNSTEIN'S ICE CREAM LAB AND THE
ARROYO GRANDE/GROVER BEACH CHAMBER OF COMMERCE;
REPRESENTATIVE — CAT KEITH
DATE: OCTOBER 11, 2016
RECOMMENDATION:
It is recommended the City Council adopt a Resolution approving Temporary Use
Permit 16-019 for the Annual Arroyo Grande Village Christmas Parade ("Parade"), and
directing staff to implement safety measures, including closure of East and West Branch
Street between Traffic Way and Mason Street, no parking zones, and the detour of
automobile traffic on Sunday, November 27, 2016.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Direct equipment and staffing costs to facilitate the closure of East and West Branch
Streets between Traffic Way and Mason Street and to establish a detour route are
estimated at $5,000. This is consistent with last year's event. The City typically
cosponsors this and other community events by providing labor and equipment.
BACKGROUND:
The Arroyo Grande Village Christmas Parade has been held annually for twelve (12)
consecutive years on the Sunday immediately after Thanksgiving. This year's parade is
scheduled for Sunday, November 27, 2016, from 5:00 pm to 6:00 pm. Other events
occur in the Village before and after the Parade, including a choir performance, tree
lighting, nativity scene, a visit from Santa Claus and the screening of a movie in
Heritage Square Park.
ANALYSIS OF ISSUES:
Similar to the last two events, the applicant has proposed to continue using the reversed
traditional route. Parade staging would occur in Olohan Alley, proceed onto Short
Street, immediately turn west on East Branch Street and continue until turning north on
Wesley Street. The Parade would disband on Wesley Street in the Bank of America
Item 9.g. - Page 1
CITY COUNCIL
CONSIDERATION OF TEMPORARY USE PERMIT CASE NO. 16-019
OCTOBER 11, 2016
PAGE 2
parking lot. Although this requires full closure of Olohan Alley for staging, the route
reversal provides increased safety for parade organization and disbandment.
The parade route requires "No Parking" restrictions and the closure of Olohan Alley
from Bridge Street to Mason Street, including Short Street to East Branch Street,
Branch Street from Mason Street to Wesley Street, and Wesley Street from West
Branch Street to Larchmont from 4:00 pm until 8:00 pm. The applicant is proposing the
"No Parking" restrictions to begin at 2:00 pm instead of 3:00 pm, consistent with last
year's event.
Due to current drought conditions, staff continues to investigate alternative methods of
safely closing Branch Street. Staff determined that for such a limited event there is an
opportunity to utilize various City vehicles to safely close side streets; however, the
closure of West and East Branch Street will remain a hard closure utilizing non potable
water barricades. This will not only preserve hundreds of gallons of non-potable water,
but will also result in reduced costs associated with renting, storing, and filling the
significant number of water barricades typically needed, while affording the same
amount of safety as provided by water barricades.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Adopt the Resolution approving Temporary Use Permit 16-019;
- Do not adopt the Resolution; or
- Provide direction to staff.
ADVANTAGES:
The Parade serves as a community event that allows citizens and visitors to celebrate
the holiday season with organized activities in the Village. The continued reversal of the
Parade route is anticipated to result in a safer, more coordinated and less congested
parade event.
DISADVANTAGES:
"No Parking" restrictions and the closure of sections of Branch Street and Olohan Alley
will have an impact on traffic congestion and parking. Motorists not familiar with the
Parade route will have to use detours to get to their destinations, which may increase
travel time.
ENVIRONMENTAL REVIEW:
In accordance with the California Environmental Quality Act (CEQA), it has been
determined that this project is categorically exempt per Section 15304(e) of the CEQA
Guidelines regarding minor temporary uses of land.
Item 9.g. - Page 2
CITY COUNCIL
CONSIDERATION OF TEMPORARY USE PERMIT CASE NO. 16-019
OCTOBER 11, 2016
PAGE 3
PUBLIC NOTIFICATION AND COMMENTS:
A condition of approval has been developed, which will require the applicant to notify
property owners and businesses located within the area of street closures and/or
restricted parking.
The Agenda was posted at City Hall and on the City's website in accordance with
Government Code Section 54954.2.
Attachment
1. Event map
Item 9.g. - Page 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO.
16-019 AND AUTHORIZING THE CLOSURE OF CITY STREETS
FOR THE ANNUAL ARROYO GRANDE VILLAGE CHRISTMAS
PARADE, NOVEMBER 27, 2016
WHEREAS, Doc Burnstein's Ice Cream Lab and the Arroyo Grande/Grover Beach Chamber of
Commerce applied for a Temporary Use Permit to utilize City streets and property for a
Christmas Parade; and
WHEREAS, the temporary closure of portions of Olohan Alley, Branch Street, and Wesley
Street will help to facilitate the parade for all people participating in the event; and
WHEREAS, the Arroyo Grande Municipal Code (AGMC) provides for the issuance of
Temporary Use Permits for events such as the Arroyo Grande Village Christmas Parade,
AGMC Section 10.16.050 authorizes the City Council to restrict parking on any street and
California Vehicle Code Section 21101(e) authorizes the closure of streets for parades and local
special events.
WHEREAS, the City Council finds, after due study, the following circumstances exist:
FINDINGS FOR APPROVAL —TEMPORARY USE PERMIT
1. The operation of the requested use at the locations proposed and within the time period
specified will not jeopardize, endanger, or otherwise constitute a menace to the public
health, safety or general welfare due to the use of traffic safety equipment and dedicated
local law enforcement personnel.
2. The City streets to be used are adequate in size and shape to accommodate the
Christmas Parade event and without material detriment to the use and enjoyment of
other properties located adjacent to and in the vicinity of the event.
3. The proposed site is adequately served by streets or highways having sufficient width
and improvements to accommodate the kind and quantity of traffic that the event will or
could reasonably be expected to generate.
4. Adequate temporary parking to accommodate vehicular traffic to be generated by the
event is available throughout the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does
hereby approve Temporary Use Permit 16-019 authorizing the following actions, with the above
findings and subject to the conditions as set forth in Exhibit "A", attached hereto and
incorporated herein by this reference:
Item 9.g. - Page 4
RESOLUTION NO.
PAGE 2
1. The establishment of a "No Parking" zone on Olohan Alley from Bridge Street to Mason
Street, on Branch Street from Mason Street to Wesley Street, on both sides of Wesley
Street from Larchmont to Branch Street, and approximately 40' on the southwest corner of
the intersection of Branch Street and Mason Street from 2:00 pm until 8:00 pm on
November 27, 2016
2. The closure of Olohan Alley from Bridge Street to Mason Street, Short Street from Branch
Street to Olohan Alley, Branch Street from Mason Street to Wesley Street, and Wesley
Street from Larchmont to Branch Street from 4:00 pm to 8:00 pm on November 27, 2016.
3. The closure of intersections or major driveways onto East and West Branch Street, including
Bridge Street, Short Street, the Car Corral, and Nevada Street between the hours 4:00 pm to
8:00 pm on November 27, 2016.
4. The implementation of associated detour routes.
On motion of Council Member seconded by Council Member and on the
following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was adopted this 11th day of October 2016.
Item 9.g. - Page 5
RESOLUTION NO.
PAGE 3
JIM HILL, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
ROBERT K. McFALL, INTERIM CITY MANAGER
APPROVED AS TO FORM:
HEATHER K. WHITHAM, CITY ATTORNEY
Item 9.g. - Page 6
RESOLUTION NO.
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 16-019
THE VILLAGE CHRISTMAS PARADE
GENERAL CONDITIONS:
1. This Temporary Use Permit (TUP) allows Doc Burnstein's Ice Cream Lab and the Arroyo
Grande/Grover Beach Chamber of Commerce to conduct the 11th Annual Arroyo Grande
Village Christmas Parade on November 27, 2016.
2. The applicant shall ascertain and comply with all State, County and City requirements
as are applicable to this project.
3. The event shall occur in substantial conformance with the application and plans on file in
the Community Development Department.
4. The applicant shall comply with all of the Conditions of Approval for Temporary Use
Permit 16-019.
5. The applicant shall agree to indemnify and defend at his/her sole expense any action
brought against the City, its agents, officers, or employees because of the issuance of
said approval, or in the alternative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and attorney's
fees which the City, its agents, officers or employees may be required by a court to pay
as a result of such action. The City may, at its sole discretion, participate at its own
expense in the defense of any such action but such participation shall not relieve
applicant of his/her obligations under this condition.
6. The applicant shall notify all affected businesses and residents of street closures and
parking restrictions at least 48 hours prior to the event.
7. The applicant shall clean up all debris associated with the event to the satisfaction of
the Public Works Director.
8. Traffic detouring shall be coordinated with the Police Department.
9. The Public Works Department shall be responsible for ordering and directing the setup
of all traffic control equipment.
10. The applicant shall provide a $1,000,000 commercial general liability insurance policy
naming the City as additional insured, subject to approval by the City Attorney. Proof
of the insurance shall be submitted to the Director of Legislative and Information
Services ten (10) days before the event.
11. Traffic signals shall be set to blinking to alert motorists about detouring.
Item 9.g. - Page 7
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Item 9.g. - Page 8