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CC 2016-10-11_09h TUP Halloween in the Village TO: FROM: BY: SUBJEC DATE: RECOM It is rec Permit Hallowe closure parking IMPACT Direct e Streets estimate cospons BACKG Hallowe majority allow m environm been inf the even an estim there ha Streets commun CITY TERE MATT CT: CONS AUTH OCTO RELA STRE OCTO MMENDATI commended 16-021, ap en in the V of East an zones, and T ON FINAN equipment a between T ed at $4,7 sors this an GROUND: en in the of East an merchants a ment. This formally pro nt is not ad mated 2,50 as never be are to be nicated to o COUNCIL ESA MCCL THEW DOW SIDERATIO HORIZING OBER 31, ATED SAF EET CLOS OBER 11, 2 ON: d the City pplied for Village and nd West Br d the detour NCIAL AND and staffing Traffic Way 35. 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This is No issue M COMMUNI MANAGER Y USE PER THE VIL ECTING S NCLUDING G DEVICE esolution a rovement A mplement sa n Traffic W on Monday OURCES: he closure and to es ast year’s oviding labo y closure o ses in the V andy to ch occurred for ovement A endance ha ast few yea the fifth ye es related t ITY DEVEL R RMIT CAS LLAGE” O STAFF TO G NO PAR ES approving T Association afety meas Way and Ma y, October 3 of East an stablish a event. The or and equi or limiting s Village on hildren in a r at least 15 Association as steadily ars. To sta ear East an to this clos LOPMENT SE NO. 16- ON MOND O IMPLEM RKING ZON Temporary n, to auth sures, inclu ason Stree 31, 2016. nd West Br detour rou e City typi pment. services of October 31 a safe day 5 years and (VIA). Altho y increased aff’s knowle nd West Br sure have b -021; DAY, MENT NES, Use orize uding et, no anch te is ically f the 1st to ytime d has ough with edge, anch been Item 9.h. - Page 1 CITY COUNCIL CONSIDERATION OF TEMPORARY USE PERMIT 16-021 OCTOBER 11, 2016 PAGE 2 ANALYSIS OF ISSUES: The purpose of the Temporary Use Permit, which authorizes street closures and other safety measures and conditions, is to increase pedestrian safety by reducing pedestrian and vehicle interaction related to the crowds of children and parents who congregate and circulate on both sides of the four-block core of the Village during the event. Prior to implementing the street closure, large numbers of participants filled the sidewalks at many points and crossed at uncontrolled intersections with the help of crossing guards. Full street closure and safety measures were successfully implemented over the last three years with no incidents observed or reported. Four years ago, the applicant proposed increasing the period of street closure and no parking between the hours of 2:00 pm to 6:00 pm due to further increases in the number of participants and time necessary to clear vehicles from the streets. Staff recommends the closure of West and East Branch Street from Traffic Way to Mason Street, including the placement of “No Parking” signs mounted on delineators 48 hours in advance of the event on West and East Branch Streets; a small section of “No Parking” signs at the corner of Mason Street and Nelson Street (to allow turning movement for commercial trucks); closure of intersections or major driveways onto East and West Branch Street, including Bridge Street, Short Street, the Car Corral, and Nevada Street; and implementation of a detour which routes automobile and truck traffic onto Traffic Way, Nelson Street and Mason Street and delineating a widened turning lane on East Branch Street at Mason Street for commercial trucks. Due to current drought conditions, staff continues to investigate alternative methods of safely closing Branch Street. Staff determined that for such a limited event there is an opportunity to utilize various City vehicles to safely close side streets; however, the closure of West and East Branch Street will remain a hard closure utilizing non potable water barricades. This will not only preserve hundreds of gallons of non-potable water, but will also result in reduced costs associated with renting, storing, and filling the significant number of water barricades typically needed, while affording the same amount of safety as provided by water barricades. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: - Adopt the attached Resolution approving Temporary Use Permit 16-021; - Do not adopt a Resolution; or - Provide direction to staff. ADVANTAGES: Full street closure provides a safer environment for participating children and allows children to safely cross the street at any location, thus helping the event to operate more efficiently. This option does improve safety at uncontrolled intersections as compared with the use of private crossing guards and decreases the number of police officers and crossing guards needed. Item 9.h. - Page 2 CITY COUNCIL CONSIDERATION OF TEMPORARY USE PERMIT 16-021 OCTOBER 11, 2016 PAGE 3 DISADVANTAGES: “No Parking” restrictions and the closure of sections of Branch Street will have an impact on traffic congestion and parking. Motorists not familiar with the event will have to use detours to get to their destinations, which may increase travel time. ENVIRONMENTAL REVIEW: In accordance with the California Environmental Quality Act (CEQA), it has been determined that this project is categorically exempt per Section 15304(e) of the CEQA Guidelines regarding minor temporary uses of land. PUBLIC NOTIFICATION AND COMMENTS: A condition of approval has been developed, which will require the applicant to notify property owners and businesses located within the area of street closures and/or restricted parking. The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachment 1. Event map Item 9.h. - Page 3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT CASE NO. 16-021 AUTHORIZING “HALLOWEEN IN THE VILLAGE” ON MONDAY, OCTOBER 31, 2016 AND DIRECTING STAFF TO IMPLEMENT RELATED SAFETY MEASURES INCLUDING NO PARKING ZONES AND STREET CLOSURES WHEREAS, the Arroyo Grande Village Improvement Association (VIA), acting as a coordinator for individual merchants, applied for a Temporary Use Permit for the Halloween in the Village event which, amongst other things, helped establish conditions to ensure the safety of the children who will be visiting various Village businesses; and WHEREAS, the implementation of safety measures including no parking zones and street closures will help to facilitate a safe Halloween for all individuals participating in the event and traveling through the Village area; and WHEREAS, the Arroyo Grande Municipal Code (AGMC) provides for the issuance of Temporary Use Permits for events such as “Halloween in the Village”, AGMC Section 10.16.050 authorizes the City Council to restrict parking on any street, and California Vehicle Code Section 21101(e) authorizes the closure of streets for parades and local special events. WHEREAS, the City Council finds, after due study, the following circumstances exist: FINDINGS FOR APPROVAL – TEMPORARY USE PERMIT 1. The operation of the requested use at the locations proposed and within the time period specified will not jeopardize, endanger, or otherwise constitute a menace to the public health, safety or general welfare due to the use of traffic safety equipment and dedicated local law enforcement personnel. 2. The City streets to be used are adequate in size and shape to accommodate the trick-or- treat event and without material detriment to the use and enjoyment of other properties located adjacent to and in the vicinity of the Event. 3. The proposed site is adequately served by streets or highways having sufficient width and improvements to accommodate the kind and quantity of traffic that the Event will or could reasonably be expected to generate. 4. Adequate temporary parking to accommodate vehicular traffic to be generated by the Event is available throughout the City. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby approve Temporary Use Permit 16-021 authorizing the following actions, with the above Item 9.h. - Page 4 RESOLUTION NO. PAGE 2 findings and subject to the conditions as set forth in Exhibit "A", attached hereto and incorporated herein by this reference: 1. The establishment of a “No Parking” zone on East and West Branch Streets between Traffic Way and Mason Street between the hours of 2:00PM and 6:00PM; 2. “No Parking” at the corner of Mason Street and Nelson Street (to allow turning movement for commercial trucks) between the hours of 2:00PM and 6:00PM; 3. The closure of West and East Branch Street from Traffic Way to Mason Street between the hours of 2:00PM and 6:00PM; 4. The closure of intersections or major driveways onto East and West Branch Street including Bridge Street, Short Street, the Car Corral, and Nevada Street between the hours of 2:00PM and 6:00PM; 5. The implementation of a detour which routes automobile and truck traffic onto Traffic Way, Nelson Street and Mason Street and delineating a widened turning lane on East Branch Street at Mason Street for commercial trucks between the hours of 2:00PM and 6:00PM. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: The foregoing Resolution was passed and adopted this 11th day of October, 2016. Item 9.h. - Page 5 RESOLUTION NO. PAGE 3 ______________________________________ JIM HILL, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: ______________________________________ ROBERT K. McFALL, INTERIM CITY MANAGER APPROVED AS TO FORM: ______________________________________ HEATHER K. WHITHAM, CITY ATTORNEY Item 9.h. - Page 6 RESOLUTION NO. PAGE 4 EXHIBIT "A" CONDITIONS OF APPROVAL FOR TEMPORARY USE PERMIT NO. 16-021 GENERAL CONDITIONS: 1. This Temporary Use Permit authorizes “Halloween in the Village” and directs staff to implement related safety measures including no parking zones and street closures on Monday, October 31, 2016. 2. The applicant shall ascertain and comply with all State, County and City requirements as are applicable to this project. 3. The event shall occur in substantial conformance with the application and plans on file in the Community Development Department. 4. The applicant shall comply with all of the Conditions of Approval for Temporary Use Permit 16-021. 5. The applicant shall agree to indemnify and defend at his/her sole expense any action brought against the City, its agents, officers, or employees because of the issuance of said approval, or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorney’s fees which the City, its agents, officers or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his/her obligations under this condition. 6. The applicant shall notify all affected businesses and residents of street closures and parking restrictions at least 48 hours prior to the event. 7. The applicant shall clean up all debris associated with the event to the satisfaction of the Public Works Director. 8. Traffic detouring shall be coordinated with the Police Department. 9. The Public Works Department shall be responsible for ordering and directing the setup of all traffic control equipment through a private purveyor. 10. The applicant shall provide a $1,000,000 commercial general liability insurance policy naming the City as additional insured, subject to approval by the City Attorney. Proof of the insurance shall be submitted to the Director of Legislative and Information Services ten (10) days before the event. Item 9.h. - Page 7 Detour directional Trick or Treat Route Directions sign Road Closed Detour Route Detour Ahead ATTACHMENT 1 LE PD INT ST. td DLDHAN AJ 1-4 t:j (/) Cl f'l I D AJ =-1 ~ I 1-4 -l f'l I f'l -< POOLE ST. A 35 # of Orange cones 1111 10 # of Delineators 1\1\/\. 20 # of "A" frame signs >--< 15 # of water barricades CITY OF ARROYO GRANDE VILLAGE HALLOWEEN BRANCH STREET ROAD CLOSURE PLAN ID HA REFERENCE NO. SHEET: _OF_ Item 9.h. - Page 8