CC 2016-11-22 CC Agenda Summary
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AGENDA SUMMARY – NOVEMBER 22, 2016
PAGE 2
RECONVENE
The Successor Agency will reconvene to open session at 6:00 p.m. in conjunction with the City
Council Regular Meeting and announcement(s) of any reportable action(s) taken in closed
session will be made under Item 5.
REGULAR MEETING 6:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE: JUNIOR GIRL SCOUT TROOP 41049
5. AGENDA REVIEW:
5.a. Closed Session Announcements
The Mayor or City Attorney will announce reportable actions taken, if any, from the
Special Meeting at 5:00 p.m.
5.b. Move that all ordinances presented for introduction or adoption be read in title
only and all further readings be waived
6. SPECIAL PRESENTATIONS:
None.
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments
should be limited to those matters that are within the jurisdiction of the City Council. The
Brown Act restricts the Council from taking formal action on matters not published on the
agenda. In response to your comments, the Mayor or presiding Council Member may:
Direct City staff to assist or coordinate with you.
A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 3 minutes or less.
Your comments should be directed to the Council as a whole and not directed to
individual Council members.
Slanderous, profane or personal remarks against any Council Member or member
of the audience shall not be permitted.
AGENDA SUMMARY – NOVEMBER 22, 2016
PAGE 3
8. INTERIM CITY MANAGER REPORT:
Correspondence/Comments as presented by the Interim City Manager.
9. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group. The
recommendations for each item are noted. Any member of the public who wishes to
comment on any Consent Agenda item may do so at this time. Any Council Member may
request that any item be withdrawn from the Consent Agenda to permit discussion or
change the recommended course of action. The City Council may approve the remainder
of the Consent Agenda on one motion.
9.a. Consideration of Cash Disbursement Ratification (MALICOAT)
Recommended Action: Ratify the listing of cash disbursements for the period October
16, 2016 through November 15, 2016.
9.b. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Special and Regular City Council
Meetings of October 25, 2016, and the Special City Council Meeting of November 16,
2016, as submitted.
9.c. Consideration of a Resolution Reclassifying the Part-Time Building Permit
Technician to a Full-Time Position and Establishing a Salary Range for the
Position (MALICOAT)
Recommended Action: Adopt a Resolution reclassifying the part-time Building Permit
Technician to a full-time position and establish a salary range for the position.
9.d. Consideration of Appointment to the Arroyo Grande Tourism Business
Improvement District Advisory Board (McFALL)
Recommended Action: Appoint David Kastner to the Arroyo Grande Tourism Business
District (AGTBID) Advisory Board.
9.e. Consideration of Consultant Services Agreement with Teri Black and Company,
LLC for City Manager Recruitment Services (McFALL)
Recommended Action: 1) Approve and authorize the Mayor to execute a consultant
services agreement with Teri Black and Company, LLC, to provide recruitment services
for the position of City Manager; and 2) Authorize funding in the amount of $29,500 from
the City Manager’s program account for these services.
9.f. Monthly Water Supply and Demand Update (ENGLISH)
Recommended Action: Receive and review the monthly Water Supply and Demand
Report.
9.g. Consideration of Acceptance of the Oak Park Boulevard/West Branch Street/US
101 Traffic Signal Upgrade Project, PW 2014-01 (ENGLISH)
Recommended Action: 1) Accept the project improvements as constructed by Lee
Wilson Electric Company in accordance with the plans and specifications for the Oak
Park Boulevard/West Branch Street/US 101 Traffic Signal Upgrade Project; 2) Direct
staff to file a Notice of Completion; and 3) Authorize release of retention, thirty-five (35)
days after the Notice of Completion has been recorded, if no liens have been filed.
AGENDA SUMMARY – NOVEMBER 22, 2016
PAGE 4
9. CONSENT AGENDA (cont’d):
9.h. Consideration of Acceptance of the 2016 Concrete Repairs Project, PW 2016-09
(ENGLISH)
Recommended Action: 1) Accept the project improvements as constructed by Brough
Construction, Inc. in accordance with the plans and specifications for the 2016 Concrete
Repairs Project; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of
retention, thirty-five (35) days after the Notice of Completion has been recorded, if no
liens have been filed.
9.i. Consideration of an Award of Contract to Insituform Technologies, LLC for
Construction of the El Camino Real Storm Drain Rehabilitation Project, PW 2016-12
(ENGLISH)
Recommended Action: 1) Approve the construction specifications for the El Camino
Real Storm Drain Rehabilitation Project, PW 2016-12; 2) Find that the project is
categorically exempt from CEQA pursuant to CEQA Guidelines Section 15301(b); 3)
Direct the City Clerk to file a Notice of Exemption; 4) Award a contract for the El Camino
Real Storm Drain Rehabilitation Project to Insituform Technologies, LLC in amount of
$57,750; 5) Authorize the Interim City Manager to approve change orders for 10% of the
contract amount, $5,775, for unanticipated costs during the construction phase of the
project; and 6) Reallocate $88,900 from other projects in the Local Sales Tax Fund to
cover the subject project expenses.
9.j. Consideration of Award of Contract to Central Coast Earthscapes, Inc. for
Landscape Maintenance for Property Located within the Parkside Village and
Grace Lane Assessment Districts (ENGLISH)
Recommended Action: 1) Award a contract to Central Coast Earthscapes, Inc. for
Landscape Maintenance of areas within the Parkside Village and Grace Lane
Assessment Districts; and 2) Authorize the Mayor to execute the contract.
10. PUBLIC HEARINGS:
10.a. Consideration of Preliminary Approval of Community Development Block Grant
(CDBG) Projects for Year 2017 (McCLISH)
Recommended Action: Provide preliminary approval of proposed projects to be funded
with the City’s allocation of CDBG funds for the Year 2017.
10.b. Consideration of a Resolution to Amend the Stage 1 Water Shortage Emergency
Provisions to Implement Additional Restrictions Including the Prohibition of New
Water Connections when Specified Water Conditions are Determined to Exist
(McCLISH)
Recommended Action: Adopt a Resolution amending Exhibit A of Resolution 4659
relating to triggering conditions that will implement additional restrictions during the
declared Stage 1 Water Shortage Emergency (Stage “1B”) in order to protect the health,
safety and welfare of the citizens of the City.
AGENDA SUMMARY – NOVEMBER 22, 2016
PAGE 5
11. OLD BUSINESS:
11.a. Consideration of Status of the Brisco Interchange Temporary Closure (McCLISH)
Recommended Action: Provide staff direction regarding the continued temporary
closure of the Brisco Interchange northbound ramps for an additional six-months.
12. NEW BUSINESS:
None.
13. CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to present reports to the
other members regarding committees, commissions, boards, or special projects on which
they may be participating.
(a) MAYOR HILL:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Oversight Board to the Successor Agency to the Dissolved Arroyo Grande
Redevelopment Agency
(4) California Joint Powers Insurance Authority (CJPIA)
(5) Other
(b) MAYOR PRO TEM HARMON:
(1) County Water Resources Advisory Committee (WRAC)
(2) Air Pollution Control District (APCD)
(3) Five Cities Fire Authority (FCFA)
(4) Other
(c) COUNCIL MEMBER GUTHRIE:
(1) San Luis Obispo Council of Governments/Regional Transit Authority
(SLOCOG/RTA)
(2) South County Transit (SCT)
(3) Tourism Committee
(4) Brisco/Halcyon Interchange Subcommittee
(5) Other
(d) COUNCIL MEMBER BROWN:
(1) Integrated Waste Management Authority Board (IWMA)
(2) Economic Vitality Corporation (EVC)
(3) Other
(e) COUNCIL MEMBER BARNEICH:
(1) Zone 3 Water Advisory Board
(2) Homeless Services Oversight Council (HSOC)
(3) Other
AGENDA SUMMARY – NOVEMBER 22, 2016
PAGE 6
14. COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or
report briefly on his or her activities. In addition, subject to Council Policies and
Procedures, Council Members may request staff to report back to the Council at a
subsequent meeting concerning any matter or request that staff place a matter of
business on a future agenda. Any request to place a matter of business for original
consideration on a future agenda requires the concurrence of at least one other Council
Member.
15. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions, or to comment on any scheduled Closed Session
items. Comments should be limited to those matters that are within the jurisdiction of the
City Council. The Brown Act restricts the Council from taking formal action on matters
not published on the agenda.
16. CLOSED SESSION:
None.
17. ADJOURNMENT
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All staff reports or other written documentation, including any supplemental material distributed to a majority of
the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are
available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street,
Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons
with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related
modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400
as soon as possible and at least 48 hours prior to the meeting date.
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This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can
be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe
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City Council Meetings will be videotaped and rebroadcast on Arroyo Grande’s Government Access Channel
20. The rebroadcast schedule is published at www.slo-span.org.