CC 2016-11-22_09c Resolution_Building Permit Technician MEMORANDUM
TO: CITY COUNCIL
FROM: DEBORAH MALICOAT, DIRECTOR OF ADMINISTRATIVE SERVICES
BY: KAREN SISKO, HUMAN RESOURCES MANAGER
SUBJECT: CONSIDERATION OF A RESOLUTION RECLASSIFYING THE PART-
TIME BUILDING PERMIT TECHNICIAN TO A FULL-TIME POSITION
AND ESTABLISHING A SALARY RANGE FOR THE POSITION
DATE: NOVEMBER 22, 2016
RECOMMENDATION:
It is recommended the City Council adopt a Resolution reclassifying the part-time
Building Permit Technician to a full-time position and establish a salary range for the
position.
FINANCIAL IMPACT:
The financial impact from reclassifying the part-time Building Permit Technician in the
Building Division of the Community Development Department to a full-time position is
approximately $34,400 per year. Actual costs during FY 2016-17 will depend on when
the position is filled. The position is currently vacant and the Community Development
Administrative Intern is filling in on an acting basis during the recruitment process.
The position is proposed to be funded from General Fund reserves. It is anticipated that
the increase in building permit activity as well as the fee adjustments recently approved
will partially or fully offset the increased expenditure. Any budgetary adjustments
required will be made during the mid-year budget report.
BACKGROUND:
In January 2008, the full-time Building Permit Technician was modified to a part-time
Office Assistant II position in response to the recession and city-wide expenditure
reductions. At the February 23, 2016 City Council meeting, the City Council approved
staff’s recommendation to upgrade the part-time Office Assistant II to a part-time
Building Permit Technician to reflect the increased duties and requirements, and a job
description was approved for the position.
Item 9.c. - Page 1
CITY COUNCIL
CONSIDERATION OF A RESOLUTION RECLASSIFYING THE PART-TIME
BUILDING PERMIT TECHNICIAN TO A FULL-TIME POSITION AND ESTABLISHING
A SALARY RANGE FOR THE POSITION
NOVEMBER 22, 2016
PAGE 2
ANALYSIS OF ISSUES:
After the position reclassification in January 2008, the Building Official covered the
technician duties. Following the move to the new City Hall, the part-time Office
Assistant II took over additional front counter duties for City Hall as a whole and various
administrative duties, including assisting with public records requests, records retention,
records archiving, and water billing customer service. The part-time Office Assistant II
also became the coordinator for the Neighborhood Services program.
Earlier this year, the part-time Office Assistant II position was reclassified to a part-time
Building Permit Technician, reflecting the increasing technician duties required of the
position. This allowed the shifting of some technician duties away from the Building
Official, allowing him to focus on more complex and time sensitive tasks. While having
the Building Official perform technician duties during the Great Recession was a viable
strategy for the short term, it is not sustainable, given the permit volume and regulatory
changes in the Building Division.
Building permits and inspections have increased 30% since 2010, and new regulations
require developing over-the-counter permitting for some types of construction related to
“green building” including photovoltaic installations and electrical vehicle charging
permits. Neighborhood Services coordination and front counter duties due to water
conservation strategies have also increased steadily over the last few years. As a result,
additional staff hours are required in order to accomplish department service goals and
customer expectations. It is forecasted that the Building Permit Technician position will
continue to be required at a full-time capacity for the foreseeable future in order to
maintain customer service levels and permit processing times, even given potential
fluctuations in building activity cycles.
In general, the City staffs regular, ongoing, year-round program activities with full-time
employees. The use of part-time positions provides a valuable and necessary
workforce for accomplishing City initiatives, however, part-time positions are most
appropriate to meet short term peak workload requirements, fill interim vacancies, and
accomplish tasks where less than full-time, year-round staffing is required. Based on a
review of the current and anticipated workload for the Building Permit Technician
position, it is most appropriate for this position to be filled with a full-time employee.
A salary survey for the similar position at other cities in the County was conducted. An
internal evaluation was also conducted and it was determined that the salary range for
the full-time position should be set at SEIU Range 26, or $3,897 - $4,738/month, plus
benefits. This will place the position within 2.5% of the median for similar positions in
San Luis Obispo County.
Item 9.c. - Page 2
CITY COUNCIL
CONSIDERATION OF A RESOLUTION RECLASSIFYING THE PART-TIME
BUILDING PERMIT TECHNICIAN TO A FULL-TIME POSITION AND ESTABLISHING
A SALARY RANGE FOR THE POSITION
NOVEMBER 22, 2016
PAGE 3
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
- Adopt the Resolution;
- Do not adopt the Resolution;
- Modify as appropriate and adopt the Resolution; or
- Provide direction to staff.
ADVANTAGES:
Reclassifying the part-time Building Permit Technician to full-time will provide more
hours to assist with the division’s workload, enabling the department to maintain
customer service goals and expectations, as well as align full-time staffing needs with
full-time staffing resources.
DISADVANTAGES:
The cost to reclassifying the part-time Building Permit Technician to a full-time position
is approximately $34,400 per year, which will come from the General Fund.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Item 9.c. - Page 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE RECLASSIFYING THE PART-
TIME BUILDING PERMIT TECHNICIAN TO A FULL-TIME
POSITION AND ESTABLISHING A SALARY RANGE FOR
THE POSITION
WHEREAS, the City Council of the City of Arroyo Grande (“City”) deems it in the best
interest of the City to reclassify the part-time Building Permit Technician in the Building
Division of the Community Development Department to a full-time position and;
WHEREAS, the City deems it in the best interest of the City to establish a salary range
for the full-time Building Permit Technician.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby reclassify the part-time Building Permit Technician to a full-time
Building Permit Technician position in the Building Division of the Community
Development Department and establishes the salary range at Range 26, $3,897 -
$4,738/month on the SEIU Salary Schedule, so attached as Exhibit “A”, and
incorporated herein by this reference.
BE IT FURTHER RESOLVED that this Resolution shall become effective as of
November 23, 2016.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 22nd day of November, 2016.
Item 9.c. - Page 4
RESOLUTION NO.
PAGE 2
JIM HILL, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
ROBERT McFALL, INTERIM CITY MANAGER
APPROVED AS TO FORM:
HEATHER WHITHAM, CITY ATTORNEY
Item 9.c. - Page 5
Exhibit "A"
RANGE A B C D E Position
Monthly Monthly Monthly Monthly Monthly
11 2,692 2,825 2,969 3,114 3,271
12 2,756 2,896 3,040 3,194 3,351
13 2,826 2,970 3,116 3,272 3,437
14 2,897 3,041 3,195 3,353 3,521 Office Assistant I
15 2,972 3,118 3,274 3,439 3,610
16 3,042 3,196 3,356 3,523 3,700
17 3,121 3,275 3,440 3,611 3,793 Maintenance Worker I
18 3,197 3,357 3,525 3,703 3,886 Office Assistant II
19 3,276 3,441 3,613 3,794 3,985
20 3,360 3,527 3,705 3,889 4,082
21 3,443 3,616 3,797 3,989 4,186 Accounting Clerk
Maintenance Worker II
22 3,530 3,708 3,893 4,086 4,293
23 3,618 3,801 3,992 4,190 4,399
24 3,710 3,896 4,092 4,295 4,511
25 3,802 3,993 4,191 4,405 4,622 Admin. Secretary
26 3,897 4,094 4,296 4,512 4,738 Building Permit Technician
Maintenance Worker III
Recreation Coordinator
Senior Accounting Clerk
Sports Facility Coordinator
27 3,996 4,194 4,407 4,624 4,854
28 4,096 4,299 4,515 4,740 4,979 Water Services Worker
CITY OF ARROYO GRANDE
SCHEDULE OF SALARY RANGES - SEIU
Effective 8/26/2016
Item 9.c. - Page 6
Exhibit "A"
RANGE A B C D E Position
Monthly Monthly Monthly Monthly Monthly
29 4,196 4,409 4,627 4,856 5,100
30 4,301 4,518 4,743 4,981 5,230 Fleet Maintenance Coordinator
31 4,410 4,629 4,860 5,106 5,358 Public Works Lead Person
32 4,520 4,745 4,983 5,233 5,495
33 4,631 4,862 5,108 5,366 5,631
34 4,747 4,986 5,236 5,499 5,772 GIS Technician
35 4,865 5,111 5,368 5,633 5,917 Recreation Supervisor
36 4,989 5,238 5,501 5,775 6,064
37 5,113 5,370 5,636 5,922 6,218
38 5,241 5,506 5,777 6,066 6,371 Assistant Engineer
Information Technology Specialist
39 5,372 5,638 5,925 6,220 6,531
40 5,507 5,780 6,069 6,374 6,694
41 5,641 5,927 6,224 6,534 6,861
42 5,784 6,072 6,378 6,698 7,031
43 5,930 6,230 6,537 6,866 7,207 Associate Engineer
44 6,077 6,383 6,703 7,036 7,388
45 6,234 6,543 6,872 7,212 7,574
46 6,387 6,710 7,041 7,394 7,765 Senior Engineer
47 6,545 6,874 7,219 7,581 7,959
48 6,714 7,049 7,402 7,771 8,160
49 6,878 7,227 7,587 7,963 8,362
50 7,052 7,406 7,775 8,163 8,571
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