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CC 2016-11-22_09c Resolution_Building Permit Technician MEMORANDUM TO: CITY COUNCIL FROM: DEBORAH MALICOAT, DIRECTOR OF ADMINISTRATIVE SERVICES BY: KAREN SISKO, HUMAN RESOURCES MANAGER SUBJECT: CONSIDERATION OF A RESOLUTION RECLASSIFYING THE PART- TIME BUILDING PERMIT TECHNICIAN TO A FULL-TIME POSITION AND ESTABLISHING A SALARY RANGE FOR THE POSITION DATE: NOVEMBER 22, 2016 RECOMMENDATION: It is recommended the City Council adopt a Resolution reclassifying the part-time Building Permit Technician to a full-time position and establish a salary range for the position. FINANCIAL IMPACT: The financial impact from reclassifying the part-time Building Permit Technician in the Building Division of the Community Development Department to a full-time position is approximately $34,400 per year. Actual costs during FY 2016-17 will depend on when the position is filled. The position is currently vacant and the Community Development Administrative Intern is filling in on an acting basis during the recruitment process. The position is proposed to be funded from General Fund reserves. It is anticipated that the increase in building permit activity as well as the fee adjustments recently approved will partially or fully offset the increased expenditure. Any budgetary adjustments required will be made during the mid-year budget report. BACKGROUND: In January 2008, the full-time Building Permit Technician was modified to a part-time Office Assistant II position in response to the recession and city-wide expenditure reductions. At the February 23, 2016 City Council meeting, the City Council approved staff’s recommendation to upgrade the part-time Office Assistant II to a part-time Building Permit Technician to reflect the increased duties and requirements, and a job description was approved for the position. Item 9.c. - Page 1 CITY COUNCIL CONSIDERATION OF A RESOLUTION RECLASSIFYING THE PART-TIME BUILDING PERMIT TECHNICIAN TO A FULL-TIME POSITION AND ESTABLISHING A SALARY RANGE FOR THE POSITION NOVEMBER 22, 2016 PAGE 2 ANALYSIS OF ISSUES: After the position reclassification in January 2008, the Building Official covered the technician duties. Following the move to the new City Hall, the part-time Office Assistant II took over additional front counter duties for City Hall as a whole and various administrative duties, including assisting with public records requests, records retention, records archiving, and water billing customer service. The part-time Office Assistant II also became the coordinator for the Neighborhood Services program. Earlier this year, the part-time Office Assistant II position was reclassified to a part-time Building Permit Technician, reflecting the increasing technician duties required of the position. This allowed the shifting of some technician duties away from the Building Official, allowing him to focus on more complex and time sensitive tasks. While having the Building Official perform technician duties during the Great Recession was a viable strategy for the short term, it is not sustainable, given the permit volume and regulatory changes in the Building Division. Building permits and inspections have increased 30% since 2010, and new regulations require developing over-the-counter permitting for some types of construction related to “green building” including photovoltaic installations and electrical vehicle charging permits. Neighborhood Services coordination and front counter duties due to water conservation strategies have also increased steadily over the last few years. As a result, additional staff hours are required in order to accomplish department service goals and customer expectations. It is forecasted that the Building Permit Technician position will continue to be required at a full-time capacity for the foreseeable future in order to maintain customer service levels and permit processing times, even given potential fluctuations in building activity cycles. In general, the City staffs regular, ongoing, year-round program activities with full-time employees. The use of part-time positions provides a valuable and necessary workforce for accomplishing City initiatives, however, part-time positions are most appropriate to meet short term peak workload requirements, fill interim vacancies, and accomplish tasks where less than full-time, year-round staffing is required. Based on a review of the current and anticipated workload for the Building Permit Technician position, it is most appropriate for this position to be filled with a full-time employee. A salary survey for the similar position at other cities in the County was conducted. An internal evaluation was also conducted and it was determined that the salary range for the full-time position should be set at SEIU Range 26, or $3,897 - $4,738/month, plus benefits. This will place the position within 2.5% of the median for similar positions in San Luis Obispo County. Item 9.c. - Page 2 CITY COUNCIL CONSIDERATION OF A RESOLUTION RECLASSIFYING THE PART-TIME BUILDING PERMIT TECHNICIAN TO A FULL-TIME POSITION AND ESTABLISHING A SALARY RANGE FOR THE POSITION NOVEMBER 22, 2016 PAGE 3 ALTERNATIVES: The following alternatives are provided for the Council’s consideration: - Adopt the Resolution; - Do not adopt the Resolution; - Modify as appropriate and adopt the Resolution; or - Provide direction to staff. ADVANTAGES: Reclassifying the part-time Building Permit Technician to full-time will provide more hours to assist with the division’s workload, enabling the department to maintain customer service goals and expectations, as well as align full-time staffing needs with full-time staffing resources. DISADVANTAGES: The cost to reclassifying the part-time Building Permit Technician to a full-time position is approximately $34,400 per year, which will come from the General Fund. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Item 9.c. - Page 3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE RECLASSIFYING THE PART- TIME BUILDING PERMIT TECHNICIAN TO A FULL-TIME POSITION AND ESTABLISHING A SALARY RANGE FOR THE POSITION WHEREAS, the City Council of the City of Arroyo Grande (“City”) deems it in the best interest of the City to reclassify the part-time Building Permit Technician in the Building Division of the Community Development Department to a full-time position and; WHEREAS, the City deems it in the best interest of the City to establish a salary range for the full-time Building Permit Technician. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby reclassify the part-time Building Permit Technician to a full-time Building Permit Technician position in the Building Division of the Community Development Department and establishes the salary range at Range 26, $3,897 - $4,738/month on the SEIU Salary Schedule, so attached as Exhibit “A”, and incorporated herein by this reference. BE IT FURTHER RESOLVED that this Resolution shall become effective as of November 23, 2016. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this 22nd day of November, 2016. Item 9.c. - Page 4 RESOLUTION NO. PAGE 2 JIM HILL, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: ROBERT McFALL, INTERIM CITY MANAGER APPROVED AS TO FORM: HEATHER WHITHAM, CITY ATTORNEY Item 9.c. - Page 5 Exhibit "A" RANGE A B C D E Position Monthly Monthly Monthly Monthly Monthly 11 2,692 2,825 2,969 3,114 3,271 12 2,756 2,896 3,040 3,194 3,351 13 2,826 2,970 3,116 3,272 3,437 14 2,897 3,041 3,195 3,353 3,521 Office Assistant I 15 2,972 3,118 3,274 3,439 3,610 16 3,042 3,196 3,356 3,523 3,700 17 3,121 3,275 3,440 3,611 3,793 Maintenance Worker I 18 3,197 3,357 3,525 3,703 3,886 Office Assistant II 19 3,276 3,441 3,613 3,794 3,985 20 3,360 3,527 3,705 3,889 4,082 21 3,443 3,616 3,797 3,989 4,186 Accounting Clerk Maintenance Worker II 22 3,530 3,708 3,893 4,086 4,293 23 3,618 3,801 3,992 4,190 4,399 24 3,710 3,896 4,092 4,295 4,511 25 3,802 3,993 4,191 4,405 4,622 Admin. Secretary 26 3,897 4,094 4,296 4,512 4,738 Building Permit Technician Maintenance Worker III Recreation Coordinator Senior Accounting Clerk Sports Facility Coordinator 27 3,996 4,194 4,407 4,624 4,854 28 4,096 4,299 4,515 4,740 4,979 Water Services Worker CITY OF ARROYO GRANDE SCHEDULE OF SALARY RANGES - SEIU Effective 8/26/2016 Item 9.c. - Page 6 Exhibit "A" RANGE A B C D E Position Monthly Monthly Monthly Monthly Monthly 29 4,196 4,409 4,627 4,856 5,100 30 4,301 4,518 4,743 4,981 5,230 Fleet Maintenance Coordinator 31 4,410 4,629 4,860 5,106 5,358 Public Works Lead Person 32 4,520 4,745 4,983 5,233 5,495 33 4,631 4,862 5,108 5,366 5,631 34 4,747 4,986 5,236 5,499 5,772 GIS Technician 35 4,865 5,111 5,368 5,633 5,917 Recreation Supervisor 36 4,989 5,238 5,501 5,775 6,064 37 5,113 5,370 5,636 5,922 6,218 38 5,241 5,506 5,777 6,066 6,371 Assistant Engineer Information Technology Specialist 39 5,372 5,638 5,925 6,220 6,531 40 5,507 5,780 6,069 6,374 6,694 41 5,641 5,927 6,224 6,534 6,861 42 5,784 6,072 6,378 6,698 7,031 43 5,930 6,230 6,537 6,866 7,207 Associate Engineer 44 6,077 6,383 6,703 7,036 7,388 45 6,234 6,543 6,872 7,212 7,574 46 6,387 6,710 7,041 7,394 7,765 Senior Engineer 47 6,545 6,874 7,219 7,581 7,959 48 6,714 7,049 7,402 7,771 8,160 49 6,878 7,227 7,587 7,963 8,362 50 7,052 7,406 7,775 8,163 8,571 Item 9.c. - Page 7 THIS PAGE INTENTIONALLY LEFT BLANK Item 9.c. - Page 8