CC 2016-11-22_09g Accept Oak Park_101 Traffic Signal
MEMORANDUM
TO: CITY COUNCIL
FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE OAK PARK
BOULEVARD/WEST BRANCH STREET/US 101 TRAFFIC SIGNAL
UPGRADE PROJECT, PW 2014-01
DATE: NOVEMBER 22, 2016
RECOMMENDATION:
It is recommended the City Council:
1. Accept the project improvements as constructed by Lee Wilson Electric
Company in accordance with the plans and specifications for the Oak Park
Boulevard/West Branch Street/US 101 Traffic Signal Upgrade Project;
2. Direct staff to file a Notice of Completion; and
3. Authorize release of retention, thirty-five (35) days after the Notice of Completion
has been recorded, if no liens have been filed.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The amended capital improvement program budget included $154,850 for the Oak Park
Boulevard/West Branch Street/US 101 Traffic Signal Upgrade Project which included
$114,377 of Highway Safety Improvement Program (HSIP) grant funds. The total
project cost (design, construction, administration, inspection, etc) is estimated at
$138,544 of which $108,965 is eligible for HSIP reimbursement (or $98,068). Any
unused HSIP funds are returned to the State. The recommended action will not result in
any impact on staff resources.
BACKGROUND:
On March 8, 2016, Council awarded a construction contract to perform the subject
project to Lee Wilson Electric Company for $81,175 and authorized the City Manager to
approve change orders in the amount of $8,117. The project involved an upgrade to the
existing traffic signal from permissive-protected left turns on Oak Park Boulevard to
protected left turns. The project replaced two of the existing traffic signal poles and mast
arms on Oak Park Boulevard, provided signage upgrades, and the replacement of an
Item 9.g. - Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE OAK PARK BOULEVARD/WEST
BRANCH STREET/US 101 TRAFFIC SIGNAL UPGRADE PROJECT, PW 2014-01
NOVEMBER 22, 2016
PAGE 2
existing ramp at the northeast corner of the intersection to Americans with Disabilities
Act (ADA) standards. The contractor’s final construction cost is $81,175.
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications and there are no outstanding issues.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Accept the Oak Park Boulevard/West Branch Street/US 101 Traffic Signal
Upgrade Project;
2. Do not accept the project;
3. Accept the project but do not authorize release of retention; or
4. Provide direction to staff.
ADVANTAGES:
The project is complete. Accepting the improvements will allow staff to close out the
project. The project is consistent with the Council goal to support City infrastructure.
DISADVANTAGES:
The disadvantage of accepting the improvements would be if subsequent deficiencies in
the work are identified. However, the contract documents include a one-year warranty
period for the contractor to address any construction defects that may arise.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Guideline Section 15301(b) for existing utilities and Section
15301(c) for existing sidewalk, gutter and similar facilities.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1. Notice of Completion
Item 9.g. - Page 2
RECORDING REQUESTED BY ATTACHMENT 1
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: The City of Arroyo Grande
3. The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was
transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED November 10, 2016
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
Lee Wilson Electric Company.
9. The street address of said property is: Intersection of Oak Park Boulevard/West Branch Street/US 101
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo,
State of California, and is described as follows: Oak Park Boulevard/West Branch Street/US 101 Traffic Signal
Upgrade Project, PW 2014-01
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of
California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I
have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
_________________________________________________
Geoff English, Public Works Director
November 22, 2016, Arroyo Grande, California
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