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CC 2016-11-22_09i Award Contract_ECR Storm Drain MEMORANDUM TO: CITY COUNCIL FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO INSITUFORM TECHNOLOGIES, LLC FOR CONSTRUCTION OF THE EL CAMINO REAL STORM DRAIN REHABILITATION PROJECT, PW 2016-12 DATE: NOVEMBER 22, 2016 RECOMMENDATION: It is recommended the City Council: 1. Approve the construction specifications for the El Camino Real Storm Drain Rehabilitation Project, PW 2016-12; 2. Find that the project is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15301(b); 3. Direct the City Clerk to file a Notice of Exemption; 4. Award a contract for the El Camino Real Storm Drain Rehabilitation Project to Insituform Technologies, LLC in the amount of $57,750; 5. Authorize the Interim City Manager to approve change orders for 10% of the contract amount, $5,775 for unanticipated costs during the construction phase of the project (total construction costs = $57,750 + $5,775 = $63,525); and 6. Reallocate $88,900 from other projects in the Local Sales Tax Fund to cover the subject project expenses. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: Costs for the proposed project are approximately $88,900. Staff is recommending that funds be reallocated from previously approved capital improvement projects that can be delayed an additional year. The proposed project expenditures and funding sources are listed in the chart below. Item 9.i. - Page 1 CONSID TECHNO DRAIN R NOVEM PAGE 2 EX De So Co Co Co Ins TO RE Re Re TO BACKG In late s regardin El Cami public s drain in docume line or t storm dr DERATION OLOGIES, REHABILIT MBER 22, 2 2 XPENDITUR esign & Adm oils Report onstruction – onstruction – ontingency ( spection Se OTAL PROJ EVENUES eallocate Hu eallocate Gr OTAL PROJ GROUND: summer of 2 ng a void in no Real. S torm drain nlet locate ntation but the building rain line is s N OF A LLC FOR TATION PR 016 RES min Support – Storm Dr – Storm Dr (10% of Co ervices, Adv JECT EXPE uasna CMP rand Avenu JECT REV 2016, the P n a planter taff conduc line that ru ed south t was unab g. Based o shown in th AN AWAR R CONSTRU ROJECT, P t rain Repair rain Lining ontract price vertisement ENDITURE P Repair Pr ue Sidewalk ENUES Public Work area along cted a field uns from E of the bu le to locate on available he diagram RD OF UCTION O PW 2016-12 e) t, Recording ES oject Funds k Funds – 3 ks Departm the north review and El Camino uilding. Sta e any const e informati below. CONTRA OF THE EL 2 g Fees s – 350-578 350-5610 ment was no side of the d determine Real, unde aff also r truction dra ion, the ap ACT TO L CAMINO $ 1 $ $ $ 5 $ $ $ 84 $ 2 $ 6 $ 8 otified by a ir building l ed that ther er the build researched awings for pproximate INSITUFO REAL STO 16,000.00 3,000.00 2,260.00 57,750.00 5,775.00 4,115.00 88,900.00 22,000.00 66,900.00 88,900.00 property ow located at re is an exi ding, to a s d existing the storm d location o ORM ORM wner 1107 sting storm City drain f the Item 9.i. - Page 2 CONSIDERATION OF AN AWARD OF CONTRACT TO INSITUFORM TECHNOLOGIES, LLC FOR CONSTRUCTION OF THE EL CAMINO REAL STORM DRAIN REHABILITATION PROJECT, PW 2016-12 NOVEMBER 22, 2016 PAGE 3 It was observed by staff that the void in the planter was caused by some type of failure of the storm drain line that runs underneath the building from a junction box located near the planter. To better assess the situation, staff enlisted one of the City’s on-call material testing firms to perform a geotechnical observation. This observation was performed on September 30, 2016, and a summary of the findings along with recommendations was forwarded to the City on October 14, 2016 (Attachment 3). In summary, the storm drain line that runs under the building is a corrugated metal pipe (CMP) and it is severely deteriorated beginning at the junction box and extending to an indeterminate distance in the pipe section under the building. It is likely causing erosion of the surrounding soil. A self-propelled video camera unit was deployed into the outlet side of the pipe to help determine the condition of the pipe. Staff was able to film at a distance of approximately 190 feet into the pipe until the condition of the pipe no longer permitted camera access. The total approximate length of the 24 inch CMP storm drain is 350 feet. ANALYSIS OF ISSUES: Based on the available limited information, the public drainage system was connected to a previously constructed private drainage pipe, which was completed prior to the annexation of the subject property into the City. The drainage facility is not located in a public drainage easement but does receive water from the public storm drain system and run-off from the public storm drain system has contributed to the erosion. Based on the Interim City Engineer’s determination, responsibility for the repairs lays with the City because City stormwater is diverted into this private storm drain facility. The public drainage system was connected to this private drainage structure before incorporation of the subject property into the City boundaries. Current City Engineering Standards would not allow for the construction of a building over a drainage facility. This drainage facility will be recommended for abandonment and routed around the building in a public drainage easement. This recommendation will be part of a future drainage system master plan update. In order to deter further erosion or widening of the void and to reduce the potential for further erosion and decay of the corrugated metal pipe, staff prepared specifications for the corrugated metal pipe (CMP) to be rehabilitated by use of a liner as it is impractical to replace the CMP. The project was advertised for construction bids and on November 14, 2016, three bids were opened for the project. The lowest bid from Insituform Technologies, LLC was in the amount of $57,750, The bid has been determined to be responsive and Insituform Technologies, LLC to be a responsible bidder. The award of a construction contract to Insituform Technologies, LLC is recommended. Item 9.i. - Page 3 CONSIDERATION OF AN AWARD OF CONTRACT TO INSITUFORM TECHNOLOGIES, LLC FOR CONSTRUCTION OF THE EL CAMINO REAL STORM DRAIN REHABILITATION PROJECT, PW 2016-12 NOVEMBER 22, 2016 PAGE 4 The contract time is 45 working days. Work is expected to be accomplished during December 2016 and January 2017. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve recommendations as proposed; 2. Do not approve recommendations and request further information; 3. Modify recommendations and approve; or 4. Provide direction to staff. ADVANTAGES: Repair and lining of this corrugated metal drain pipe will reduce the potential for further erosion and minimize potential damage to the building and building concrete slab above the drainage pipe. Failure to address the repairs of this failed section of storm drain pipe may result in damage to private property. Additionally, the condition of the existing storm drain pipe currently allows for a semi-permanent lining repair. This pipeline repair technique is routinely used to repair and line the City’s sanitary sewer system and has a lifetime of approximately eighty (80) years. DISADVANTAGES: Funds used to make the recommended repairs will be diverted from other budgeted projects. Also, the proposed repairs, although semi-permanent, will not prevent the metal drain pipe from being recommended for abandonment in the future as the current drainage facility is under-sized and routed under a building. ENVIRONMENTAL REVIEW: The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(b) for the repair of existing utilities. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachments: 1. Bid Opening Log Sheet 2. Notice of Exemption 3. Summary of Geotechnical Observations and Recommendations, Earth Systems Pacific, October 14, 2016 Item 9.i. - Page 4 Attachhment Noo. 1 Item 9.i. - Page 5 Attachhment Noo. 2 Item 9.i. - Page 6 October 14, 2016  FILE NO:  SL‐17914‐SA  Mr. J. J. Reichmuth  Michael K. Nunley & Associates  P.O. Box 1604  Arroyo Grande, CA 93421  PROJECT: CITY OF ARROYO GRANDE 2016‐002   EL CAMINO REAL STORM DRAIN – VOID BENEATH BUILDING  ARROYO GRANDE, CALIFORNIA  SUBJECT: Summary of Geotechnical Observations and Recommendations  Dear Mr. Reichmuth:  This letter has been prepared to document  our geotechnical observations and  recommendations regarding a void between  a storm drain line extending south from El  Camino Real and adjacent to a commercial  building located in Arroyo Grande,  California.  We understand that the tenants  of the building noticed a hole in a planter  along the northern portion of the building,  adjacent to the entry door within the last  few months.  Upon investigation by City  staff, it was determined that a storm drain  line runs from Highway 101 and El Camino  Real to a junction box adjacent to the  entrance.  From the junction box, the storm  drain runs south under the building.  It is  believed the storm drain line connects with  a storm drain inlet approximately 200 feet  south of the building.  From there, the storm  drain runs southeast toward Brisco Road.   The hole in the planter, the building  entrance, and the junction box is shown in  the picture to the right.   We performed a site visit on September 30,  2016, and entered the junction box to  perform a visual assesment of the strom  Storm Drain Junction Box, Entrance, and Start of Void ATTACHMENT 3 Item 9.i. - Page 7 City Of Arroyo Grande  2 October 14, 2016  2016‐002 El Camino Real Storm Drain      drain in this area.  The  storm drain north of the  junction box is a concrete  pipe; south of the junction  box it is corugated metal.   The diameter of the pipe  extending south  decreases  at this junction.    Visually, the concrete  portion of the storm drain  pipe north of the junction  box is in relatively good  conditon, as can be seen in  the picture the the right;  however, the corrugated metal pipe south of  the junction is severely deteriorated.  The  invert of the pipe observed is nearly  completely missing for the first few feet and  has soil exposed.  While the condition of the  entire length of the pipe was not assessed,  the invert of the portion of the pipe that is  visible from the junction box is corroded  and/or missing, although the corrosion  appears to decrease with distance from the  junction box.    We also looked into the void, which starts at  the hole in the planter.  The void was  estimated to be 12 to 18 inches wide and  deep, and extend beneath the building  approximately 6 feet.  We then poured water  into the void to observe where the water  would flow, and if it would drain to the pipe.   The water began flowing into the pipe  approximately 2 feet south of the junction  box from the east side of the pipe and then  also approximately 3 feet further south.   While the invert of the pipe is partially missing  between these two locations, water was not  observed flowing into this area. The  corrugated metal pipe and the first location  where water flowed into the pipe can be seen  in the picture to the right.    Concrete Strom Drain Section North of the Junction Box Corrugated Metal Storm Drain South of the Junction Box Item 9.i. - Page 8 City Of Arroyo Grande  3 October 14, 2016  2016‐002 El Camino Real Storm Drain        While it is unclear how the void was created, water flow through the corroded metal pipe has  eroded some of the soil below the pipe invert and likely some of the backfill on the east side of  the pipe as well.  Irrigation from the planter area or surface water which found its way into the  planter may have found its way into this softer zone around the side of the pipe which then  flowed down the storm drain line.  Once a flow path like this has been established, soil particles  are carried away with the water.  The extent of which the void was created by the erosion around  the pipe from storm water flow or from surface flow cannot be determined; however, the flow  path should be eliminated to the extent practicable to reduce the potential for the void to  increase.  Backfilling the void will also reduce the potential for undermining the support of the  adjacent building.    In order to both backfill the void and eliminate the existing flow path for surface water to find its  way into the storm drain pipe, we recommend filling the void with 2‐sack sand/cement slurry.   The slurry should be placed from the top of the void in the planter, be placed with a slump greater  than 5 inches, and be consolidated with concrete vibrator.  It is common for sand/cement slurry  to have a very high water/cement ratio and the high water content can create a potential for  significant shrinkage of the slurry mass as the water flows out of the mix.  The consolidation will  help to reduce this volume loss after placement.  To further reduce this potential, the slurry mix  design should have a water/cement ratio should be less than 0.45; this may require inclusion of  a water reducing admixture in the mix.    It is anticipated that the some of the slurry will flow into the storm drain pipe; this is acceptable  and encouraged.  The slurry that flows into the pipe should be finished from the junction box to  help recreate the invert of the pipe until it can be lined or replaced.  The slurry should be placed  up to finish grade in the planter area to ensure the slurry has filled the entire void.  The day  following the slurry placement, the upper 6 inches of the slurry in the planter can be removed  and replaced with topsoil or mulch as desired.      Once the void has been filled with the slurry, we anticipate the support for the structures  foundation should similar to what it was prior to creation of the void.  We do not anticipate the  need for further underpinning of the structure.  If in the future there is evidence of any  movement or a concern arises, helical piers could be installed and connected to the existing  foundation by means of a grade beam spanning between the helical piers.  For preliminary  estimating purposes, the helical piers should be spaced no more than 8 feet on center.  Based  upon our experience in the area, we anticipate the piers would be able to achieve a minimum  load of 40 kips of compression with an installation depth of 20 feet.  This should be verified by  the contractor at the time of installation.  Alternately, polymer injection grouting could be  performed with a minimally invasive process.  The grouting program should be developed in  coordination with a specialty contractor.  Cementitious grouting is not recommended due to the  higher pressures required and concern for the storm drain integrity.    Item 9.i. - Page 9 City Of Arroyo Grande 2OL6-OO2 ElCamino RealStorm Drain October L4,2OL6 Our intent was to provide consultation in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing in the locality of this project under similar conditions at this time. No representation, warranty, or guarantee is either expressed or implied. We recommend that Earth Systems provide observation and testing services during construction associated with mitigating the damage observed. lf Earth Systems Pacific is not retained to provide construct¡on observation and testing services, it shall not be responsible for the interpretation of the information by others or any consequences arising therefrom. We appreciate the opportunity to have provided professional services for this project and look forward to working with you again in the future. lf there are any questions concerning this letter, please do not hesitate to contact the undersigned. Sincerely, Earth ific Robert Down, PE 4 ! Ì I Senior. Eneineer/2/r 7/ t é Doc. No.: 16L0-059.1TR/sr ,^:W TW ?ROFE * * rç0rcAL Item 9.i. - Page 10