CC 2016-12-13_09e Resolution_Surplus Electronic Equipment
MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ANNIBALI, CHIEF OF POLICE
KELLY WETMORE, DIRECTOR OF LEGISLATIVE AND INFORMATION
SERVICES
SUBJECT: CONSIDERATION OF RESOLUTION DECLARING SURPLUS
PROPERTY
DATE: DECEMBER 13, 2016
RECOMMENDTION:
It is recommended the City Council adopt a Resolution declaring certain property as
surplus and authorizing its disposal/sale.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The items proposed for disposal include electronic equipment that is obsolete and/or
has limited or no re-sale value. There will be a minimal impact to personnel resources
to arrange for the disposal or sale of the surplus property.
BACKGROUND:
Pursuant to City Policy C-006, the City periodically replaces standard equipment based
on certain criteria. Staff has conducted an inventory of the City’s electronic and other
equipment that is no longer used and which is currently being stored at City Hall and the
Police Department. Obsolete items of little to no value are typically disposed of through
an e-waste recycling program or sold at auction online. This process has streamlined
the process for disposing of surplus property, freeing up storage space, and can
generate minimal revenue for the City.
ANALYSIS OF ISSUES:
Storage of outdated, obsolete and unusable electronic equipment is taking up valuable
space. The inventory of electronic equipment that is no longer utilized includes older
computers, monitors, keyboards, printers and other police related communications
equipment. Staff is requesting that the City Council declare the list of outdated
electronic equipment as surplus property and authorize its disposal/sale through an e-
waste recycling program or through an online auction service.
Item 9.e. - Page 1
CITY COUNCIL
CONSIDERATION OF RESOLUTION DECLARING SURPLUS PROPERTY
DECEMBER 13, 2016
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution declaring certain property as surplus and authorizing its
disposal/sale;
2. Do not adopt the Resolution; or
3. Provide direction to staff.
ADVANTAGES:
The City will gain storage space at City Hall and the Police Department and may
produce minimal revenue for the City.
DISADVANTAGES:
No disadvantages are identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in accordance with Government Code Section 54954.2.
Item 9.e. - Page 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE DECLARING CERTAIN
PROPERTY AS SURPLUS AND AUTHORIZING ITS
DISPOSAL/SALE
WHEREAS, the City has in storage certain electronic equipment (“surplus
items”) which has exceeded its useful life and no longer serves the needs of
the City; and
WHEREAS, City storage space is at a premium and there is a need to
dispose of surplus items in order to make available more storage space;
and
WHEREAS, the items are classified as surplus property and can be made
available for disposal/sale.
NOW THEREFORE IT BE RESOLVED by the City Council of the City of
Arroyo Grande that the surplus items listed on Exhibit A, attached hereto
and incorporated by reference, are no longer needed for municipal purposes
and hereby authorizes its disposal/sale.
On motion of Council Member ______________, seconded by Council
Member _____________, and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 13th day of
December, 2016.
Item 9.e. - Page 3
RESOLUTION NO.
PAGE 2
_____________________________________
JIM HILL, MAYOR
ATTEST:
______________________________________
KELLY WETMORE, CITY CLERK
APROVED AS TO CONTENT:
_______________________________________
ROBERT MCFALL, INTERIM CITY MANAGER
APPROVED AS TO FORM:
_______________________________________
HEATHER WHITHAM, CITY ATTORNEY
Item 9.e. - Page 4
EXHIBIT A
SURPLUS PROPERTY
Make Model Serial Number
City Equipment
Dell Optiplex 755 J4NGWD1
Dell Optiplex 755 25NGWD1
Dell Optiplex 755 4F5K2F1
Dell Optiplex 760 4WHRJG1
Dell Optiplex 380 9XXDFQ1
Dell Latitude E5400 5R9CZK1
Dell Optiplex 620 DQZVC81
Dell PowerEdge 1300 22ETW
Dell PowerEdge T610 DM1FBM1
Panasonic KV‐S1045C VI51230
Panasonic KV‐S1025C VC20124
FARGO DTC400e FD A8130990
Netgear WN2500RP 2UP1217001310
HP M601 CNCCG371F5
Sony DRU‐510A 7278766
Police Equipment
Dell Optiplex 760 GBJ7B‐XPHTT
Dell Optiplex 745 FMGCKM9KJT
Dell Optiplex 760 MKP42FCB3G
Dell Optiplex 760 7Y2JRVTF66
HP XW4400 2UA7200T9Y
HP CAC0070405
Dell T3500 RBGBY2G6RJXW72PRK626HM7D
Dell Optiplex GX 620 HHFDG68697XC46603KTMP7BGGJ
HP CAC00703WH
Dell Optiplex 380 Q6TXH898VYP93JM8XBMJZV
Dell Optiplex 390 VWGWTFGKM4Y38DVVX88PQ24M
HP XW4400 2UA7200T9V
12 Misc. Keyboards Used
6 APC Backup Units
Realistic Casette Recorder
Misc Dispatch Equipment (Cords, Light, Stands, etc)
5 Monitors with brackets
Motorola 911 switching equipment with ethenet switches
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