CC 2016-12-13_12a Appts to Regional Boards and CommitteesMEMORANDUM
TO: CITY COUNCIL
FROM: ROBERT MCFALL, INTERIM CITY MANAGER
SUBJECT: CONSIDERATION OF APPOINTMENT OF COUNCIL MEMBERS TO
REGIONAL AND LOCAL BOARDS, COMMISSIONS, COMMITTEES
AND SUBCOMMITTEES
DATE: DECEMBER 13, 2016
RECOMMENDATION:
It is recommended the City Council make appointments to those regional and local
boards, commissions, and committees with Council representation, and authorize the
City Clerk to update FPPC Form 806 (Agency Report of Public Official Appointments)
for posting on the City website.
IMPACT TO FINANCIAL AND PERSONNEL RESOURCES:
There is no fiscal impact from this action.
BACKGROUND:
Historically, after each election cycle, the Council makes appointments to the regional
and local boards, commissions, and committees throughout the County that have
Council representation. Options include filling vacancies, making reappointments,
and/or selecting new assignments. Once the appointments are approved by the
Council, the names of the Council representatives are submitted to the respective
agencies. The City Council’s past practice has been to determine committee
assignments (primary representatives and alternates) through a process of discussion
and consensus.
ANALYSIS OF ISSUES:
After each election cycle, the Council makes its appointments to the various regional
and local boards, commissions, and committees that require Council representation. An
appointments list is attached for the Council’s review which shows existing appointees
and vacancies that have occurred due to the election. Most of the regional agencies
listed requires a member of the Council as a primary representative and a member of
the Council as an alternate. There are a few exceptions in which the Mayor is required
to serve as the primary representative to certain committees.
Item 12.a. - Page 1
CITY COUNCIL
CONSIDERATION OF APPOINTMENT OF COUNCIL MEMBERS TO REGIONAL
AND LOCAL BOARDS, COMMISSIONS, COMMITTEES AND SUBCOMMITTEES
DECEMBER 13, 2016
PAGE 2
The appointments list also identifies the specific board/commission/committee, the
frequency of meetings, the day, time, and location of the respective meetings, the staff
contact (if applicable), and any requirements regarding the appointment.
Additionally, the list contains a few local committees and subcommittees that include
current members of the Council in case the Council determines any changes are
desired, as well as those that are vacant and need new representation. A description of
each committee or board is included in Attachment 2.
Once all primary and alternate appointments are made, it is recommended the Council
authorize the City Clerk to update the FPPC Form 806 which is used to report additional
compensation that public officials receive when appointing themselves to positions on
Committees, Boards or Commissions of a public agency.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Make the various appointments, reappointments, and/or reassignments;
2. Make selected appointments and direct staff regarding unfilled
Boards/Commissions/Committees/Subcommittees;
3. Make no appointments at this time;
4. Provide direction to staff.
ADVANTAGES:
These appointments will provide full City representation on the various regional boards,
commissions, committees and subcommittees that are currently listed on the
appointments list. The proposed appointments are consistent with past practice.
DISADVANTAGES:
No disadvantages are identified as long as the appointments reflect the desired
representation by the City Council on these boards, commissions, committees and
subcommittees.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in accordance with Government Code Section 54954.2.
ATTACHMENTS:
1. Appointments List
2. Description of Regional Boards and Committees
Item 12.a. - Page 2
CITY OF ARROYO GRANDE
CITY COUNCIL APPOINTMENTS
TO REGIONAL BOARDS / COMMISSIONS / COMMITTEES
December 13, 2016
CITY COUNCIL REPRESENTATION TO:PRIMARY ALTERNATE
Air Pollution Control District Board (APCD)Barbara Harmon Tim Brown
(Meetings held quarterly on the third
Wednesday; 3:30 PM;
Arroyo Grande Council Chambers)
Staff Representative: City Manager
Audit Committee Jim Hill
(Meets twice a year before and after Audit;
Council Chambers Conference Room;
meeting time varies)
Staff Representative: Administrative
Services Director
Brisco/Halcyon Interchange Subcommittee Jim Hill N/A
(Two members)
California Joint Powers Insurance Authority Jim Hill N/A
(CJPIA)
(Meets once a year in July for Annual Board
Meeting in La Palma, CA)
Staff Representatives: City Manager/
Human Resources Manager
City Selection Committee (Mayors)Jim Hill N/A
(Enabling legislation requires the Mayor
to be the primary representative)
(Meets as needed; time varies; Board of
Supervisors Chambers, County Govern‐
ment Center)
Staff Representative: Not Applicable
(Meets as needed; time varies;
Council Chambers Conference Room)
Staff Representative: Community
Development Director
Item 12.a. - Page 3
ATTACHMENT 1
CITY OF ARROYO GRANDE
CITY COUNCIL APPOINTMENTS
TO REGIONAL BOARDS / COMMISSIONS / COMMITTEES
December 13, 2016
CITY COUNCIL REPRESENTATION TO:PRIMARY ALTERNATE
Council of Governments/Regional Transit)Jim Hill
Authority (SLOCOG/SLORTA
(Meetings normally held first Wednesday
of each month; 8:30 AM;
Board of Supervisors Chambers, County
Government Center)
Staff Representative: Community
Development Director
County Water Resources Advisory Committee Barbara Harmon Kristen Barneich
(WRAC)
(Meetings held first Wednesday of
each month; 1:30 PM; City /County
Library Community Room, San Luis Obispo)
Staff Representative: Community
Development Director
Economic Vitality Corporation Tim Brown
(Meetings held fourth Wednesday of
each month; 4:00 PM, Cannon Corp.
1050 Southwood Dr., San Luis Obispo)
Staff Representative: City Manager/
Associate Planner
Five Cities Fire Authority Barbara Harmon Tim Brown
(Meetings held second Friday of every
other month; meeting time and location
vary)
Staff Representative: City Manager
Homeless Services Oversight Council (HSOC)Kristen Barneich Tim Brown
(Meets third Wednesday 1:00 ‐3:00 PM
odd‐numbered months at SLO Veterans Hall)
Staff Representative: City Manager
Item 12.a. - Page 4
CITY OF ARROYO GRANDE
CITY COUNCIL APPOINTMENTS
TO REGIONAL BOARDS / COMMISSIONS / COMMITTEES
December 13, 2016
CITY COUNCIL REPRESENTATION TO:PRIMARY ALTERNATE
Integrated Waste Management Authority Board Tim Brown
(IWMA)
(Meetings held the second Wednesday
of odd‐numbered months; 1:30 PM;
Board of Supervisors Chambers, County
Government Center)
Staff Representative: Community
Development Director
Oversight Board Jim Hill Tim Brown
(Meets 2:00 p.m. second Wednesday
of each month; City Hall upstairs
conference room)
Staff Representative: City
Manager/Administrative Services Director
South County Transit Tim Brown
(Meetings held quarterly on the third
Wednesday; 3:30 PM; Arroyo
Grande Council Chambers)
Staff Representative: City Manager
South San Luis Obispo County Sanitation District Jim Hill Tim Brown
(SSLOCSD)
(Enabling legislation requires the Mayor
to be the primary representative)
(Meetings held first and third Wednesday
of each month; 6:00 PM; Rotates Oceano
Community Services District Board Room/
AG Council Chambers)
Staff Representative: Not Applicable
Tourism Marketing Committee Kristen Barneich
(Chamber of Commerce will schedule
meeting dates, times and meeting
location)
Staff Representative: Community
Development Director
Item 12.a. - Page 5
CITY OF ARROYO GRANDE
CITY COUNCIL APPOINTMENTS
TO REGIONAL BOARDS / COMMISSIONS / COMMITTEES
December 13, 2016
CITY COUNCIL REPRESENTATION TO:PRIMARY ALTERNATE
Visit SLO County (formerly the SLO County N/A
Visitors & Conference Bureau)
(Meetings held third Wednesday of each month;
8:30 AM; location varies
Staff Representative: City Manager
Zone 3 Water Advisory Board Kristen Barneich Jim Hill
(Meetings held third Thursday of
odd‐numbered months, rotating
between the South County agencies; 6:30 PM)
Staff Representative: Community
Development Director
Item 12.a. - Page 6
CITY OF ARROYO GRANDE
REGIONAL BOARDS, COMMISSIONS, COMMITTEES AND SUBCOMMITTEES
Air Pollution Control District Board (APCD)
This is the County-wide legislative authority which deals with clean air maintenance and
attainments and consists of twelve members – five County Supervisors and one City
Council representative from each of the seven incorporated cities. City representation
was authorized in 1994. As of January 1, 2010, alternates may also be appointed
(Health and Safety Code section 40100.5)
Audit Committee
In order to comply with the Statement of Auditing Standards (SAS) No. 114, the City of
Arroyo Grande has established an Audit Committee.
Brisco/Halcyon Interchange Subcommittee
This is a City Council subcommittee to coordinate with staff and report back to City
Council regarding efforts related to the Brisco/Halcyon Road Route 101 Interchange
improvement project.
California Joint Powers Insurance Authority (CJPIA)
The CJPIA is governed by a Board of Directors, consisting of one elected official
appointed by each Member Agency. The Board elects a President, Vice President and
seven Members of the Executive Committee, which meets monthly to supervise and
conduct CJPIA affairs. The Executive Committee has an advisory City Managers
Committee that meets monthly and a Finance Officers Committee, which meets
quarterly. The CJPIA Board of Directors meets annually at the CJPIA offices in La
Palma. The Board Director must be an elected official. The Alternate(s) may be either
an elected official or staff and may serve as the Voting Delegate in the Director's
absence. Staff recommends appointing the City Manager and Human Resources
Manager, along with one Council Member, as Alternates to ensure that a staff
representative is available to attend the annual meeting if the Council representatives
are unable to attend.
City Selection Committee
The City Selection Committee is comprised of the Mayor of each of the seven cities.
The City Selection Committee makes appointments to the Airport Land Use
Commission, California ID System Advisory Board, Local Agency Formation
Commission (LAFCO), and Supplemental Law Enforcement Oversight Committee.
Council of Governments/Regional Transit Authority (SLOCOG/SLORTA)
SLOCOG is a regional governing body organized through a joint powers agreement that
has responsibility for regional transportation planning.
SLORTA is operated through a joint powers agreement with SLOCOG to oversee the
County-wide rapid transit system. The representative is usually the same representative
ATTACHMENT 2
Item 12.a. - Page 7
as the SLOCOG representative, because SLORTA meetings start either before or after
SLOCOG and has the same Board.
County Water Resources Advisory Committee (WRAC)
This organization is involved with water supplies and availability of water on a County-
wide basis. The purpose is to advise the County Board of Supervisors concerning all
policy decisions relating to water resources of the SLO County Flood Control & Water
Conservation District, to recommend specific water resource programs, and to
recommend methods of financing water resource programs. (*Appointed
representatives to the Committee need not be a Council Member, but do need to be
individuals knowledgeable regarding water issues, Note: Council appointed
representatives require approval by the Board of Supervisors.
Economic Vitality Corporation
The City has an agreement with the Economic Vitality Corporation to participate and
support the establishment of a regional economic development effort to diversify and
expand its economic base for industrial, retail, commercial, recreational, and general
business services. A City Council Member is appointed to serve on the Board of
Directors.
Five Cities Fire Authority
Provision of fire protection services provided through a joint powers agreement with the
Cities of Grover Beach and Arroyo Grande and the Oceano Community Services
District. The Authority Board consists of an elected official from each member agency.
The Fire Chief serves as the Executive Officer of the Authority.
Homeless Services Oversight Council (HSOC)
In 2008, a County-wide coalition of cities, agencies, and civic groups formed to improve
the County’s approach to homelessness. The result was a report entitled “Path to A
Home, San Luis Obispo County-wide 10-Year Plan to End Homelessness”. The HSOC
is an advisory committee that discusses the County-wide approach to homelessness
and services for the homeless, including both housing and supportive services.
Membership is comprised of a broad spectrum of representatives, including the County
Board of Supervisors, each City, certain County government departments (health,
planning, social services, veteran services, and probation), law enforcement, business
organizations, academic institution, faith community, as well as interested community
members.
Integrated Waste Management Authority Board (IWMA)
Responsibility includes preparing an integrated waste management plan implementing
the state-mandated legislation AB 939. The plan will include elements for recycling,
composting, education, and various other areas. The role of the authority member is to
guide the reduction of the County’s waste stream.
Item 12.a. - Page 8
Oversight Board
The Oversight Board supervises the activities of the Successor Agency to the Dissolved
Redevelopment Agency and consists of seven members representing the City of Arroyo
Grande, the County of San Luis Obispo, and local education and special districts of the
dissolved Redevelopment Project Area.
South County Transit
This Joint Powers Authority is responsible for providing a regional rapid transit system
for the Five Cities Area and a connector for the County-wide rapid transit system.
South San Luis Obispo County Sanitation District (SSLOCSD)
The City contracts with the Sanitation District for waste water collection and treatment.
The District is governed by a Board of Directors composed of the presiding officer from
the Cities of Grover Beach and Arroyo Grande and the Oceano Community Services
District, or their respective alternates. (per Health and Safety Code Sections 4730-
4735).
Tourism Marketing Committee
The Tourism Marketing Committee, administered by the Arroyo Grande Grover Beach
Chamber of Commerce, is charged with developing and implementing a tourism
marketing strategy for the region. They also provide recommendations to the Tourism
Business Improvement District for the City of Arroyo Grande.
Visit SLO County (formerly the SLO County Visitors & Conference Bureau)
Visit SLO County promotes County-wide tourism opportunities and complements the
efforts of local communities and organizations. It is a private, non-profit organization
with membership comprised of local businesses, Chambers of Commerce, County
government, and most incorporated cities in the County.
Zone 3 Water Advisory Board
This is a County organized committee to handle the operation of Lopez Lake for both
recreation and water facilities. The Advisory Committee works closely with the Zone 3
Technical Advisory Committee. Note: Council-appointed representatives require final
approval by the Board of Supervisors.
Item 12.a. - Page 9
THIS PAGE INTENTIONALLY LEFT BLANK
Item 12.a. - Page 10