R 3418
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RESOLUTION NO. 3418
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING PROGRAM SUPPLEMENT -
NO. 159 TO ADMINISTERING AGENCY -STATE
AGREEMENT FOR STATE FUNDED PROJECTS NO.
000199 FOR THE GRAND AVENUE, ELM STREET TO
HALCYON ROAD, CAPITAL IMPROVEMENT PROJECT ~
WHEREAS, the City and the State have entered into Administering Agency-State I
Agreement for State Funded Projects No. 000199; and I
!
WHEREAS, Program Supplement No. 159 to the Administering Agency-State Agreement
for State Funded Projects No. 000199 designates the State funds requested and the
matching funds to be provided by the City of Arroyo Grande for the Grand Avenue, Elm
Street to Halcyon Road, capital improvement project; and
WHEREAS, the City of Arroyo Grande is eligible to receive State funds through the State
Transportation Improvement Program (STIP) funds.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Arroyo Grande
hereby:
1. Approves Exhibit "A" attached, entitled "Program Supplement Agreement No. 159,
to Administering Agency-State Agreement for State Funded Projects No. 000199".
2. Appoints the Mayor as the official representative authorized to sign Program
Supplament Agreement No, 159, to Administering Agency-State Agreement for
State Funded Projects No. 000199.
On motion of Council Member Tolley, seconded by Council Member Runels, and on the
following roll call vote, to wit:
AYES: Council Members Tolley, Runels, Dickens, Ferrara, and Mayor Lady
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 14th day of December 1999.
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RESOLUTION NO. 3418 ....
PAGE 2
M~~R.
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ATTEST:
) ~~JV
ORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~t-(LIL. ~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
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PROGRAM SUPPLEMENT NO. 1.59 Date:October 29,1999
to Loca tion: 05-SLO-0-ARGD
JMINISTERING AGENCY-STATE AGREEMENT Project Number:RPL-0550(002)
)R STATE FUNDED PROJECTS NO. 0001.99 E.A. Number:05-142784
Locode:5199
"Us PROGRAM SUPPLEMENT, effective 09/02/1999, is hereby incorporated into the Administering Agency - State Agreement
).000199 for State Funded Projects entered into between the ADMINISTERING AGENCY and the STATE on / / and is
bject to all the tenns and conditions thereof. This PROGRAM SUPPLEMENT is adopted in accordance with Article I of the
orementioned Master Agreement under authority of Resolution No. approved by the ADMINISTERING AGENCY
.1 (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to payment of funds encumbered to this project, it accepts
and will comply with the Special Covenants and Conditions set forth on the following pages.
PROJECT LOCATION:
on Grand Ave between Elm St. and Halcyon Rd
TYPE 01' WORK: Reconstruct Road
.
Bstimated Cost State Funds Matching Funds
STATE $8 I ,000.00 LOCAL OTHER
$81,000.00 $0.00 $0.00 $0.00
CITY 01' ARROYO GRANDE STATE 01' CALIFORNIA
~~~ Department of Transportation
By By
Chief, Office of Local Programs
Date Project Implementation
Date
Title mltyvR
z >or... certify upo~ >now1edge that ~te' ''''e ere ev.i1oh1. 'or .... encuobr.....
Accounting Offic ~ t71 Date'). .. 7 $81,000.00
Chapter Statutes Item Fund Source AMOUNT
SO 1999 2660-101-042 042-T 81,000.00
Program Supplement 00-0199-159- SERIAL Page 1 of 3
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05-SLO-0-ARGD 10/29/1999
RPL-0550(OO2)
SPECIAL COVENANTS OR REMARKS
1. This PROJECT is programmed to receive funding from the 1998 State
Transportation Improvement Program {STIP}, as amended. Funding
may be provided under one or more components. A component{s}
specific fund allocation is required, in addition to other
requirements, before reimbursable work can occur for the
component{s} identified. Each allocation will be assigned an
effective date and identify the amount of funds allocated per
component{s} .
This PROGRAM SUPPLEMENT has been prepared to allow reimbursement
of eligible PROJECT expenditures for the component{s} allocated.
The start of reimbursable expenditures is restricted to the later
of either 1) the effective date of the Master Agreement, 2}the
effective date of the PROGRAM SUPPLEMENT, or 3}the effective date
of the component specific allocation.
2. STATE and ADMINISTERING AGENCY agree that additional funds made
available by future allocations will be encumbered on this
PROJECT by use of a STATE approved Allocation Letter and Finance
Letter. ADMINISTERING AGENCY agrees that STATE funds available
for reimbursement will be limited to the amount allocated by the
California Transportation commission {CTC} and/or the STATB.
3. This PROJECT is subject to the t~ely use of funds provisions
enacted by Senate Bill 45 (SB 45), approved in 1997, and
subsequent CTC guidelines and State procedures approved by the
CTC and STATE, as outlined below:
Funds allocated for the environmental & per.mits, plan
specifications & estimate, and right-of-way components are
available for expenditure until the end of the second fiscal year
following the year in which the funds were allocated.
Funds allocated for the construction component are subject to an
award deadline and contract completion deadline. ADMINISTBRING
AGENCY agrees to award the contract within 12 months of the
construction fund allocation and complete the construction or
vehicle purchase contract within 36 months of award.
4. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may
approve supplementary allocations, time extensions, and fund
transfers between components. An approved time extension will
Program supplementOO-0199-1S9- SBRIAL Page :2 of 3
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OS-SLO-O-ARGD 10/29/1999
RPL-OS50(OO2)
SPECIAL COVENANTS OR REMARKS
revise the timely use of funds criteria, outlined above, for the
component(s) and allocation(s) requested. Approved supplementary
allocations, time extensions, and fund transfers between
components, made after the execution of this PROGRAM SUPPLEMENT
will be documented and considered subject to the ter.ms and
conditions thereof.
Documentation for approved supplementary allocations, time
extensions, and fund transfers between components, will be a
STATE approved Allocation Letter, Fund Transfer Letter, Time
Extension Letter, and Finance Letter, as appropriate.
5. This PROJECT will be administered in accordance with the CTC STIP I
guidelines, as adopted or amended, and the STATE Procedures for
Administering Local Grant Projects in the State Transportation I
Improvement Program (STIP), the Local Assistance Program
Guidelines, and the Local Assistance Procedures Manual. The
submittal of invoices for project costs shall be in accordance
~ith the above referenced publications and the following.
6.. The ADMINISTERING AGENCY shall invoice STATEforenv:ironmental &
per.mits, plans specifications & estimate, and right-of-way costs
no later than 180 days after the end of last eligible fiscal year
of expenditure. For construction costs, the ADMINISTERING AGENCY
has 180 days after project completion to make the final payment
to the contractor and prepare the final Report of Expenditures
and final invoice, and submit to STATE for verification and
payment.
7. All funding obligations of STATE under the conditions of this
PROGRAM SUPPLEMENT are subject to the appropriation of resources
by the Legislature and the encumbrance of funds under this
PROJECT. Funding and reimbursement are available only upon the
passage of the State Budget Act containing these STATE funds.
Program supplementOO-0199-159- SERIAL Page 3 of 3
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RESOLUTION NO. 3418
OFFICIAL CERTIFICATION
I, KELLY WETMORE, Director of Administrative Services/Deputy City Clerk of
the City of Arroyo Grande, County of San Luis Obispo, State of California, do
hereby certify under penalty of perjury, that Resolution No. 3418 is a true, full,
and correct copy of said Resolution passed and adopted at a regular meeting of
the City Council of the City of Arroyo Grande on the 14h day of December, 1999.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 17th
day of December, 1999.
ftlt;)jLfL
ORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
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