CC 2017-02-14_09f TUP Beer and Food Festival
MEMORANDUM
TO: CITY COUNCIL
FROM: TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR
BY: LINDSEY KLEIN, PLANNING INTERN
SUBJECT: CONSIDERATION OF TEMPORARY USE PERMIT NO. 16-028;
AUTHORIZATION TO USE CITY PROPERTY FOR A BEER AND FOOD
FESTIVAL ON SATURDAY, OCTOBER 14, 2017; LOCATION –
HERITAGE SQUARE PARK; APPLICANT – ARROYO GRANDE
VILLAGE IMPROVEMENT ASSOCIATION; REPRESENTATIVE – BOB
LUND
DATE: FEBRUARY 14, 2017
RECOMMENDATION:
It is recommended the City Council adopt a Resolution authorizing the use of City
property for a beer and food festival on Saturday, October 14, 2017.
IMPACT TO FINANCIAL AND PERSONNEL RESOURCES:
There is no direct funding impact anticipated as a result of this event. The project is
conditioned to require the applicant to provide adequate restroom and trash facilities for
the event and any City expenses will be reimbursed. This item is related to the City’s
Economic Development activities, which is identified in the City’s Critical Needs Action
Plan and reiterated in the City Council’s 2016 Goals.
BACKGROUND:
The applicant has submitted an application for a Temporary Use Permit to utilize
Heritage Square Park for a beer and food festival to be held on October 14, 2017, called
the “Arroyo Grande Beer Feast,” and hosted by the Arroyo Grande Village Improvement
Association (AGVIA). The applicant proposes to utilize Heritage Square Park between
the hours of 11:00 am and 8:00 pm for setup and teardown of the event, with the event
occurring between the hours of 2:30 pm and 6:00 pm. The applicant indicates this will
be a high-end event, limited to 400 attendees, thirty (30) breweries, and ten (10) food
vendors. Waist-high fencing will be utilized at the back of the adjacent sidewalks to
close the event, and only persons 21 years of age and older will be admitted into the
event. Food vendors will be comprised of Village restaurants first, with expansion of the
invitation to restaurants outside of the Village after that. Live music is proposed at the
Rotary Bandstand during the event. The AGVIA will provide security as approved by the
City of Arroyo Grande Police Department and provide Swinging Bridge security as
needed.
Item 9.f. - Page 1
CITY COUNCIL
CONSIDERATION OF TEMPORARY USE PERMIT NO. 16-028
FEBRUARY 14, 2017
PAGE 2
Staff Advisory Committee
The Staff Advisory Committee (SAC) reviewed the proposed project on December 21,
2016. Members of the SAC discussed several aspects of the project and concluded that
there would be no foreseeable issues with parking, neighbors, or security. The SAC was
in support of the project with conditions of approval included to ensure a safe and
successful event.
ANALYSIS OF ISSUES:
The proposed event will bring a significant number of participants to Heritage Square
Park in the Village. The proposal for such a large event on City property and the request
to reserve street parking adjacent to the event site necessitates Council’s approval of
the Temporary Use Permit. The purpose of the Temporary Use Permit is to ensure the
event is conducted in a manner that is compatible with the surrounding area and results
in a successful event for the applicant, the attendees, the neighbors and the City.
Parking
The applicant is not requesting reservation of parking within City owned parking lots as
is typically requested for other events in the Village area. However, the applicant is
requesting the reservation of street parking directly adjacent to the park for several
purposes, including parking for cabs, loading and unloading of equipment and parking
of vehicles for the breweries and restaurants, pickup of attendees by designated drivers,
cabs, or other accommodations.
Attendee Identification
The event is proposed to be open only to those individuals who purchase tickets.
Presale tickets will be sold, with any additional tickets being available for purchase at
the event. Attendees paying to taste beer will be given wristbands identifying their
allowed participation. Designated drivers will be able to attend the event to eat food, but
will be given a different wristband to identify them as drivers, and will not be provided
the tasting glass. Individuals under 21 and those who do not have wristbands will not be
permitted into the event area. Private security personnel required for the event will
immediately remove individuals found in the event without proper wristbands.
Restrooms
The applicant is providing restrooms on the Short Street side of the venue. The event
map designates three restrooms will be provided outside of the fencing, and individuals
will have to leave the venue to use the restrooms and re-enter with a wristband. The
restrooms are located close to the entrance of the venue and will be easily identifiable
by event attendees. It is also anticipated that the Heritage Square Restroom Project will
be completed by the event. In that event, the additional restrooms will necessitate the
dispersal of booths elsewhere in the park.
Item 9.f. - Page 2
CITY COUNCIL
CONSIDERATION OF TEMPORARY USE PERMIT NO. 16-028
FEBRUARY 14, 2017
PAGE 3
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
- Adopt the attached Resolution; Approving Temporary Use Permit 16-028
- Modify as appropriate and adopt the attached Resolution;
- Do not adopt the attached Resolution;
- Provide direction to staff.
ADVANTAGES:
The event took place last year and has the potential to grow into an annual event
dependent upon its continual success. This event will provide an opportunity for local
restaurants to showcase their food, and will draw additional interest to the City, spurring
the local economy.
DISADVANTAGES:
The event will bring a large number of people to an event where alcohol will be
consumed. This can cause noise issues with the nearby residences and impaired
motor vehicle operation is a possibility. Conditions of approval requiring resident
notification and the applicant providing incentives for designated drivers to attend the
event aim to minimize the potential negative impacts and ensure a successful event.
ENVIRONMENTAL REVIEW:
In compliance with the California Environmental Quality Act (CEQA), it has been
determined that this project is Categorically Exempt per Section 15304(e) of the CEQA
Guidelines regarding minor temporary use of land.
PUBLIC NOTIFICATION AND COMMENTS:
A condition of approval has been developed requiring the applicant to mail or hand
deliver notification of the event to all affected Village residents one week before the
event.
The Agenda was posted in at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. Letter from the Village Improvement Association
2. Event map
Item 9.f. - Page 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT
NO.16-028; AUTHORIZATION TO USE CITY PROPERTY FOR
A BEER AND FOOD FESTIVAL ON OCTOBER 14, 2017;
LOCATED AT HERITAGE SQUARE PARK; APPLIED FOR BY
THE ARROYO GRANDE VILLAGE IMPROVEMENT
ASSOCIATION
WHEREAS, the Arroyo Grande Village Improvement Association (VIA), organizers
of the Arroyo Grande Beer Feast event, have requested the use of Heritage Square
Park for the operation of a beer and food festival; and
WHEREAS, the purpose of the Temporary Use Permit is to ensure the event is
conducted in a manner that is compatible with the surrounding area; and
WHEREAS, members of the VIA will be responsible for costs associated with
security, cleanup, and payment of all related fees and costs for use of City property
and City employee time related to the event; and
WHEREAS, the City Council finds, after due study and deliberation, that the
following circumstances exist:
Temporary Use Permit Findings:
1. The operation of the requested use at the location proposed and within the
time period specified will not jeopardize, endanger, or otherwise constitute a
menace to the public health, safety, or general welfare.
The operation of the requested use at the location proposed and
within the time period specified will not jeopardize, endanger or
constitute a menace because the site will be contained via fencing,
security will be provided, the attendees will be identified with
wristbands, and restrooms will be provided to prevent disruptions to
the public health, safety, or general welfare.
2. The proposed site is adequate in size and shape to accommodate the
temporary use without material detriment to the use and enjoyment of other
properties located adjacent to and in the vicinity of the site.
The proposed site is adequate in size and shape to accommodate the
temporary use without detriment to the use and enjoyment of other
properties located adjacent to and in the vicinity of the site because
the event will be contained by fences and the AGVIA will provide
Item 9.f. - Page 4
RESOLUTION NO.
PAGE 2
security, the proposed site functions as a permanent park, and is
accustomed to a higher flow of visitors on the site.
3. The proposed site is adequately served by streets or highways having
sufficient width and improvements to accommodate the kind and quantity of
traffic that the temporary use will or could reasonably be expected to
generate.
The proposed site is adequately served by South Mason and Nelson
Streets, which are of significant width and improvements to
accommodate the kind and quantity of traffic that the temporary use
will generate.
4. Adequate temporary parking to accommodate vehicular traffic to be
generated by the use will be available either on- site or at alternate locations
acceptable to the City Council.
Adequate temporary parking to accommodate vehicular traffic to be
generated is available because Heritage Park is located in a
commercial district that has ample public parking for visitors.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby approves Temporary Use Permit 16-028, authorizing the waiver of
application fees and use of City property as presented to the City Council on
February 14, 2017, with the above findings and subject to the conditions as set forth
in Exhibit "A", attached hereto and incorporated herein by this reference.
On motion of , seconded by , and on the following roll call vote,
to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 14th day of February 2017.
Item 9.f. - Page 5
RESOLUTION NO.
PAGE 3
_________________________________________
JIM HILL, MAYOR
ATTEST:
________________________________________
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
________________________________________
ROBERT McFALL, INTERIM CITY MANAGER
APPROVED AS TO FORM:
________________________________________
HEATHER K. WHITHAM, CITY ATTORNEY
Item 9.f. - Page 6
RESOLUTION NO.
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 16-028
This approval authorizes the use of Heritage Square Park and on street parking on
the west side of Mason Street, north side of Nelson Street, and east side of Short
Street adjacent to the park for a beer and food festival from 11:00 am to 8:00 pm on
Saturday, October 14, 2017.
General Conditions
1. The Arroyo Grande Village Improvement Association (VIA) shall ascertain
and comply with all State, County and City requirements as are applicable to
this project.
2. The event shall occur in substantial conformance with the application and
plans on file in the Community Development Department office.
3. The VIA shall comply with all the conditions of the City Council Resolution
adopted on February 14, 2017.
4. The VIA shall agree to defend, indemnify and hold harmless the City, its
agents, officers, and employees harmless, at its sole expense from any
action brought against the City, its agents, officers, or employees because of
said approval, or in the alternative, to relinquish such approval. The VIA
shall reimburse the City, its agents, officers, or employees, for any court
costs and attorney’s fees which the City, its agents, officers, or employees
may be required by a court to pay as a result of such action. The City may,
at its sole discretion, participate at its own expense in the defense of any
such action but such participation shall not relieve the VIA of his/her
obligations under this condition.
Public Works Department Conditions
5. The VIA is responsible for providing trash bags and enough restroom
facilities to serve the event. Any supplies the Public Works Department may
need to provide must be reimbursed by the VIA.
6. The VIA shall have an individual designated to periodically inspect the
restrooms and areas around food vendors and waste containers. That
individual shall be responsible for maintaining the cleanliness of these areas
and gathering and disposing of all debris.
7. The VIA shall reimburse the City for electrical costs associated with the
event.
8. The VIA shall reimburse the City for the costs of any Public Works staff
services required for this event, including, but not limited to, restroom
maintenance, trash, etc.
9. The VIA shall remove any tape placed on streets, parking areas, and grass
after the event.
10. The VIA shall flag all sprinkler heads on turf and lawn areas to prevent
damage. The VIA shall reimburse the City for any damage to the irrigation
system at the park.
Item 9.f. - Page 7
RESOLUTION NO.
PAGE 5
Engineering Division Conditions
11. Restroom facilities, barricades, and signing shall be provided by the VIA as
required.
12. The VIA shall provide a $1,000,000 comprehensive general liability
insurance policy naming the City as additional insured by October 1, 2017.
13. The VIA shall reimburse the City for the costs of Engineering Division
services and any other City services required for this event.
Building and Life Safety Division Conditions
14. All food booths must comply with the Fire Department guidelines, and must
have County Health Department approval. The VIA will inform booth
applicants of Fire Department guidelines, and will ensure total compliance of
booth operators. The VIA will not allow non-compliant booths to operate.
15. The project shall comply with the most recent edition of the California State
Fire and Building Codes and the Uniform Building and Fire Codes as
adopted by the City of Arroyo Grande. Specifically, all temporary-wiring
provisions of the N.E.C. must be met.
16. The Building and Life Safety Division must inspect all food booths,
generators and temporary electrical service prior to the opening of the event.
In lieu of requiring a building permit for temporary electrical service, the VIA
will collect a fee of $15 per every booth utilizing an electrical connection. This
fee will be itemized by booth and submitted to the Building and Life Safety
Division within 15 days of the end of the event.
17. Emergency access must be maintained to the satisfaction of the Building
Official and Fire Chief. A detailed chart or map will be provided to Building
and Life Safety Division and Fire Department for approval prior to the event,
showing placement of all booths, to include actual dimensions of access
pathways for fire apparatus and emergency vehicles.
18. The use of generators must be reviewed and approved by the Building
Official.
19. The VIA shall identify an individual to act as liaison with the Fire Department
for the purpose of maintaining life and safety.
Police Department Conditions
20. All temporary "No Parking" signs shall be posted a minimum of 48 hours
prior to event setup.
21. A minimum of three (3) private security personnel will be provided by the
VIA, to the satisfaction of the Chief of Police. The VIA will present to the
Arroyo Grande Police Department two (2) weeks prior to the event:
a. The name of the security agency
b. A schedule of security coverage
c. Location and hours of security assignments
Minimum required security is one (1) volunteer officer stationed at the event
and two (2) volunteer officers assigned to the Swinging Bridge.
Item 9.f. - Page 8
RESOLUTION NO.
PAGE 6
22. Failure to provide private licensed security will result in AGPD Officers being
assigned with expenses billed to the VIA.
Special Conditions
23. Notification of all restricted parking must be posted a minimum of 48 hours
prior to event, stating the dates and times of restrictions.
24. The VIA shall mail or hand deliver notification of the event to all affected
residents one week before the event, including residents on Allen Street.
Item 9.f. - Page 9
December 6, 2016
Ms. Teresa McClish, Development Director
City of Arroyo Grande
300 East Branch St.
Arroyo Grande, CA 93420
Dear Ms. McClish:
I am submitting the items below for departmental review. I have attached a "Temporary Use Permit".
Arroyo Grande Beer Feast -Saturday, October 14, 2017
We request the use of the lawns and bandstand at Heritage Square Park from 11:00 a.m. to 8:00 p.m.
Saturday, October 14, 2017. The event hours will be from 2:30 to 6:00 p.m.
25% of the net proceeds of this event will be contributed to Arroyo Grande Public Art which is part of Arroyo
Grande in Bloom, a California non-profit 501 c 3 corporation.
The Arroyo Grande Village Improvement Association (AGVIA) will provide the necessary insurance policy to
the City by September 25, 2017.
AGVIA will obtain the necessary "Daily License Application/ Authorization" from the State of California
Department of Alcohol Beverage Control.
AGVIA will compensate the City for any extra expenses incurred as agreed upon.
AGVIA will abide by all rules and regulations that will be discussed and agreed upon.
AGVIA will provide and place all barricades and signs as necessary. The ABC requires that the Heritage Square
area be fenced off with waist high fencing. This will be done by AGVIA.
Entry areas will be monitored and only persons over 21 years old will be granted admission.
AGVIA will provide security as approved the City of Arroyo Grande Police Department.
AGIV A will provide Swinging Bridge security as needed.
This is a high end event which will be limited to 'thirty breweries and ten food vendors. Attendance will be
limited to 400 attendees. AGVIA will provide music at the Rotary Bandstand for the event. Tickets for
attendance will be $50.00 for general admission (with entry at 3:30) and $65.00 for "Early Bird" tickets will
include early admission at 2:30. Beer will be served from 2:30 until 5:30. There will be coffee and food
available from 2:30 until 6:00.
Thank you for your consideration.
Sincerely, Bob Lund, Executive Director
Arroyo Grande Village Improvement Association
RECEIVED
DEC 6 -2016
CITY OF ARROYO GRANDE
COMMUNITY DEVELOPMENT
ATTACHMENT 1
Item 9.f. - Page 10
ATTACHMENT 2
Item 9.f. - Page 11
THIS PAGE INTENTIONALLY LEFT BLANK
Item 9.f. - Page 12