10.a. Police Station Project
City of Arroyo Grande
POLICE STATION ADDITION / TENANT IMPROVEMENTS PROJECT
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RECOMMENDATION:
It is recommended the City Council;
1. reallocate savings from the Police Department operating budget to the Police Station Addition / Tenant Improvements Project for previously approved services and project closing costs
2. authorize the Mayor to execute Amendment No. 3, reviving and extending the term of the Consultant Services Agreement with IBI Group Architecture Planning Inc., to cover additional
construction administration services resulting from project delays and providing additional compensation for such services.
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Police Station Project Budget
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Police station addition Background
October 10, 2013 Council authorizes temporary Police Dept. relocation to Women’s Center
March 25, 2014 Council rejects all bids for the project
May 27, 2014 Council awards contract to GLR Const.
June 18, 2014 Staff issues Notice to Proceed to GLR Const.
October 14, 2014 Council authorizes bids for FF&E
January 28, 2015 City grants additional 55 days to project
April 3, 2015 Substantial Completion by GLR Const.
May 12, 2015 Building Department sign off
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Police Station Tour
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Police Station Tour
Concept Review:
Limit the expansion of the overall building
Re-purpose existing areas:
Holding cells to Property-Evidence
Sally port to Investigations
Break room to Report Writing
Former Report Writing to Watch Commander
Utilize lower cost metal storage buildings for non-critical storage
Enhance technology capabilities for current and future challenges
Address the City-wide Emergency Operations Center needs
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Lobby - Entry
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Records / Copy Room
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Dispatch / Monitoring
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Interview Room
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Report Writing
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Watch Commander
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Locker Rooms
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Duty Bag Lockers
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Squad Room / EOC
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Equipment Storage / Files
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Administration
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Investigations
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South Lot / Storage Building
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South Lot / Building
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North Lot / Employee Parking
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North Lot / Building
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Back Up Generator
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June 12, 2015 / 10:00 am to Noon
Local Government and Public Safety Partners
June 13, 2015 / 10:00 am to 2:00 pm
Ribbon Cutting – Public Open House
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1. FUNDING REALLOCATION SUMMARY
FF&E’s approved on October 14, 2014
$113,000 over budget placeholder for a total of $213,100.
No additional budget allocation approved
Strategies to fund additional FF&E’s:
Savings in project contingency
Savings in Police Department Operations
Use of COPS funds
Recommendation: Use Police Department Operations savings to cover FF&E’s
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2. IBI AMENDMENT #3
Extend Term to December 31, 2015
Expired February 28, 2015
Additional Expenses up to $25,000
$5,000 for 2011 Conceptual Design work
Work beyond term of agreement
Project closure tasks
Assist with resolution of contractor claim
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Questions?
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SIGNIFICANT CHANGE ORDERS
Unknown conditions
Roofing, moldy drywall, termite damage
Not in design
Sally port floor, stucco reveals
Added work
Bullet proof glass, flooring top coat, exterior gate conduits, additional paving
Communications
Design build network & electrical
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SEPARATE CONTRACT ITEMS
Replacement Toilets for existing damaged units
Outdoor employee break area wall
Repairs to Rena Street side rolling gate
Door hardware alterations/revisions
Security screening around employee parking lot
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