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10.a. Police Station Project City of Arroyo Grande POLICE STATION ADDITION / TENANT IMPROVEMENTS PROJECT 1 RECOMMENDATION: It is recommended the City Council; 1. reallocate savings from the Police Department operating budget to the Police Station Addition / Tenant Improvements Project for previously approved services and project closing costs 2. authorize the Mayor to execute Amendment No. 3, reviving and extending the term of the Consultant Services Agreement with IBI Group Architecture Planning Inc., to cover additional construction administration services resulting from project delays and providing additional compensation for such services. 2 Police Station Project Budget 3 Police station addition Background October 10, 2013 Council authorizes temporary Police Dept. relocation to Women’s Center March 25, 2014 Council rejects all bids for the project May 27, 2014 Council awards contract to GLR Const. June 18, 2014 Staff issues Notice to Proceed to GLR Const. October 14, 2014 Council authorizes bids for FF&E January 28, 2015 City grants additional 55 days to project April 3, 2015 Substantial Completion by GLR Const. May 12, 2015 Building Department sign off 4 Police Station Tour 5 Police Station Tour Concept Review: Limit the expansion of the overall building Re-purpose existing areas: Holding cells to Property-Evidence Sally port to Investigations Break room to Report Writing Former Report Writing to Watch Commander Utilize lower cost metal storage buildings for non-critical storage Enhance technology capabilities for current and future challenges Address the City-wide Emergency Operations Center needs 6 Lobby - Entry 7 Records / Copy Room 8 Dispatch / Monitoring 9 Interview Room 10 Report Writing 11 Watch Commander 12 Locker Rooms 13 Duty Bag Lockers 14 Squad Room / EOC 15 Equipment Storage / Files 16 Administration 17 Investigations 18 South Lot / Storage Building 19 South Lot / Building 20 North Lot / Employee Parking 21 North Lot / Building 22 Back Up Generator 23 June 12, 2015 / 10:00 am to Noon Local Government and Public Safety Partners June 13, 2015 / 10:00 am to 2:00 pm Ribbon Cutting – Public Open House 24 1. FUNDING REALLOCATION SUMMARY FF&E’s approved on October 14, 2014 $113,000 over budget placeholder for a total of $213,100. No additional budget allocation approved Strategies to fund additional FF&E’s: Savings in project contingency Savings in Police Department Operations Use of COPS funds Recommendation: Use Police Department Operations savings to cover FF&E’s 25 2. IBI AMENDMENT #3 Extend Term to December 31, 2015 Expired February 28, 2015 Additional Expenses up to $25,000 $5,000 for 2011 Conceptual Design work Work beyond term of agreement Project closure tasks Assist with resolution of contractor claim 26 Questions? 27 SIGNIFICANT CHANGE ORDERS Unknown conditions Roofing, moldy drywall, termite damage Not in design Sally port floor, stucco reveals Added work Bullet proof glass, flooring top coat, exterior gate conduits, additional paving Communications Design build network & electrical 28 SEPARATE CONTRACT ITEMS Replacement Toilets for existing damaged units Outdoor employee break area wall Repairs to Rena Street side rolling gate Door hardware alterations/revisions Security screening around employee parking lot 29