CC 2017-03-28_09d Approval of Minutes
ACTION MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
SATURDAY, MARCH 11, 2017
ARROYO GRANDE CITY HALL CONFERENCE ROOM
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER:
Mayor Hill called the Special City Council Meeting to order at 7:46 p.m.
2. ROLL CALL:
Council Members Caren Ray, Barbara Harmon, Kristen Barneich, Mayor Pro Tem Tim Brown
and Mayor Jim Hill were present.
Staff members present were Interim City Manager Robert McFall and Director of Legislative and
Information Services/City Clerk Kelly Wetmore.
3. FLAG SALUTE
Mayor Hill led the flag salute.
4. PUBLIC COMMENT
Patty Welsh commented on the recruitment of a new City Manager and encouraged the Council
to take the time and think about what they are doing so we could get a new City Manager in
place.
5. CITY COUNCIL CLOSED SESSION
Public Employment pursuant to Government Code Section 54957:
Title: City Manager
Adjourned to closed session.
6. RECONVENE TO OPEN SESSION:
The City Council reconvened to open session at 4:25 p.m. Interim City Manager McFall
announced that the City Council voted unanimously (5-0) to direct the Interim City Manager and
Teri Black & Associates to negotiate an employment agreement with the final candidate for the
City Manager position.
7. ADJOURNMENT:
The Special Meeting was adjourned at 4:27 p.m.
__________________________________
Jim Hill, Mayor
ATTEST:
__________________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ____________)
Item 9.d. - Page 1
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, MARCH 14, 2017
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Caren Ray, Barbara Harmon, Kristen Barneich, Mayor
Pro Tem Brown, and Mayor Jim Hill were present.
Staff Present: Interim City Manager Bob McFall, City Attorney Heather Whitham,
Director of Legislative and Information Services/City Clerk Kelly Wetmore,
Director of Administrative Services Debbie Malicoat, Recreation Services
Director John Rogers, Community Development Director Teresa McClish,
Associate Planner Kelly Heffernon, and Public Works Supervisor Shane
Taylor.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Terry Orton, representing the Arroyo Grande Lions Club, led the Flag Salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
Regular Meeting of February 28, 2017
a) Conference with Legal Counsel – Existing Litigation pursuant to Government Code
Section 54956.9(d)(1):
Name of Case: Appeal of CalPERS determination dated January 26, 2017,
(CalPERS ID: 4633639204)
City Attorney Whitham announced that the Council met in closed session on February 28, 2017
and no reportable action was taken.
Special Meeting of March 11, 2017
a) Public Employment pursuant to Government Code Section 54957:
Title: City Manager
Interim City Manager McFall announced that the City Council met in closed session on March
11, 2017 and that the City Council voted unanimously to direct the Interim City Manager and
Terri Black & Associates to negotiate an employment agreement with the final candidate for the
City Manager position.
Item 9.d. - Page 2
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Tuesday, March 14, 2017
5.b. Ordinances Read in Title Only.
Council Member Barneich moved, Council Member Ray seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
None.
7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were: Linda Osty, who offered an
invocation; John Wysong, expressed concern with the sand pile on Grand Avenue by
SESLSOC and Smart and Final and commented that the crosswalks on Oak Park Blvd were
hazardous and unsafe; Shirley Gibson, Town of Halcyon, thanked the Council and staff for their
work; Ron Holt, Arroyo Grande, spoke in support of Mayor Hill as it relates to the South San
Luis Obispo County Sanitation District (SSLOCSD) and stated that hiring Liebert Cassidy
Whitmore for conducting an investigation was a mistake; Patricia Price, read a letter from
Sharon Brown in support of Mayor Hill and his years of service on the SSLOCSD Board, also
spoke personally in support of Mayor Hill, and further requested that public comment at the end
of the meeting remain on the agenda in order to comment on closed session items.
8. INTERIM CITY MANAGER REPORT:
Interim City Manager McFall announced the appointment of part-time employee Kory Brooks to
a full-time position in the Parks Department, and that on March 18th there will be a clean-up day
at Kiwanis Park from 9:00 to 11:00 am.
9. CONSENT AGENDA
City Attorney Whitham read the full title of the Ordinance in Item 9.e. as follows: “AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING
SECTION 12.20.080(B) OF THE ARROYO GRANDE MUNICIPAL CODE RELATING TO DOG
PARK RULES AND PROHIBITED ACTIVITIES .”
Mayor Hill invited public comment on the consent agenda. Speaking from the public was Patty
Welsh, who commented on Item 9.e., stating that male dogs over 1 year old must be neutered
but that there will not be anyone checking this and suggested that the language in the
Ordinance could be tightened up. No further public comments were received.
City Attorney Whitham reviewed and clarified the new dog park rules in the Ordinance.
Action: Mayor Pro Tem Brown moved, and Council Member Ray seconded the motion to
approve Consent Agenda Items 9.a. through 9.e., with the recommended courses of action. The
motion passed on the following roll-call vote:
AYES: Brown, Ray, Harmon, Barneich, Hill
NOES: None
ABSENT: None
Item 9.d. - Page 3
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Tuesday, March 14, 2017
9.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period February 16, 2017
through February 28, 2017.
9.b. Consideration of a Resolution to Implement Paying and Reporting of Employer
Paid Member Contributions (EPMC) to the California Public Employees'
Retirement System (PERS) for Safety Fire Group.
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE TO IMPLEMENT THE PAYING AND REPORTING
THE VALUE OF THE EMPLOYER PAID MEMBER CONTRIBUTIONS TO THE
CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (PERS)”.
9.c. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of February 28,
2017, as submitted.
9.d. Consideration to Approve an Agreement with the Coastal San Luis Resource
Conservation District and an Award of Contract to Christopher Scott Construction
for Construction of the Strother Park Rain Garden Project, PW 2017-02.
Action: 1) Approved the construction plans and specifications for the Strother Park Rain
Garden Project, PW 2017-02; 2) Awarded a contract for the Strother Park Rain Garden
Project to Christopher Scott Construction in the amount of $34,955; 3) Authorized the
Interim City Manager to approve change orders for 10% of the contract amount, $3,495
for unanticipated costs during the construction phase of the project; 4) Approved an
Agreement with the Coastal San Luis Resource Conservation District to allow the use of
Proposition 84 Storm Water Grant funds for the project in an amount not to exceed
$50,000; and 5) Authorized the Mayor to execute the Agreement.
9.e. Consideration of Adoption of an Ordinance Adding New Rules for the Elm Street
Off Leash Dog Park.
Action: Adopted an Ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE AMENDING SECTION 12.20.080(B) OF THE
ARROYO GRANDE MUNICIPAL CODE RELATING TO DOG PARK RULES AND
PROHIBITED ACTIVITIES”.
10. PUBLIC HEARINGS
10.a. Consideration of Community Development Block Grant Projects for Year 2017 and
Arroyo Grande Community Service Grant Program Allocations
Community Development Director McClish introduced the item and Associate Planner
Heffernon presented the staff report and recommended that the Council: 1) Adopt a Resolution
approving projects to be funded with the City’s allocation of CDBG funds for the Year 2017; and
2) Adopt a Resolution approving projects to be funded with the City’s Community Service Grant
Program funds. Staff responded to questions from Council.
Mayor Hill invited public comment. Speaking from the public were: Bob Kerwin, representing
the SLO Chapter of SCORE, who provided a background of services and thanked the Council
for their support and consideration of funding; Susan Graves, representing CASA, spoke of a
success story of a local 8 year old boy who was matched to a CASA volunteer and received
help and was subsequently adopted by relatives and expressed appreciation for the funding;
Mike Drees, representing South County Historical Society, stated he understands why funding
Item 9.d. - Page 4
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Tuesday, March 14, 2017
was not recommended for the Historical Society, that the City is making the right choice, and
that the Historical Society could still benefit from any funding or donations; Larry Vernon,
representing 5 Cities Homeless Coalition, provided an overview of services provided to Arroyo
Grande, its citizens and families, and presented Council Member Barneich with a Board
Member name badge; Tatiana, representing Big Brother Big Sister, thanked the Council for the
past grant funding and spoke the organization’s benefits for youth in the community.
Council questions and comments ensued regarding the City’s administrative costs; support for
City ADA improvements; proposed renaming of the Community Service Grant Program in honor
of former Council Member Jim Guthrie who recommended creation and approval of the
Program; transferring funds from the Administrative category to the Public Facilities category for
ADA improvement projects; and a suggestion to write a letter to County requesting that they use
a portion of their administrative funds to support the homeless in the County.
Action: Council Member Ray moved to adopt a Resolution entitled: “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2017”, as modified to
reduce the City’s administrative costs by $1,500 and to reallocate those funds to the Public
Facilities category for Removal of Architectural Barriers. Council Member Brown seconded, and
the motion passed on the following roll call vote:
AYES: Ray, Brown, Harmon, Barneich, Hill
NOES: None
ABSENT: None
Council Member Barneich stated that she would abstain from voting on the Community
Services Grant Program due to a potential conflict of interest relating to her position as a Board
Member for the 5 Cities Homeless Coalition.
Action: Council Member Ray moved to adopt a Resolution entitled: “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING COMMUNITY SERVICE
GRANT PROGRAM PROJECTS FOR YEAR 2017”, and, further, to modify the name of the
program to the “Jim Guthrie Community Services Program”. Council Member Harmon seconded
the motion.
Council Member Ray withdrew the motion to allow Council Member Harmon to make the
motion.
Action: Council Member Harmon moved to adopt a Resolution entitled: “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING COMMUNITY
SERVICE GRANT PROGRAM PROJECTS FOR YEAR 2017”, and, further, to rename the
program to be the “Jim Guthrie Community Services Program”. Council Member Ray seconded,
and the motion passed on the following roll call vote:
AYES: Harmon, Ray, Brown, Hill
NOES: None
ABSENT: None
ABSTAIN: Barneich
Item 9.d. - Page 5
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Tuesday, March 14, 2017
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a. Consideration of Options for Compliance with the Sustainable Groundwater
Management Act of 2014.
Community Development Director McClish presented the staff report and recommended that the
City Council schedule a Public Hearing to form a Groundwater Sustainability Agency (GSA)
over the non-adjudicated portion of the Santa Maria Groundwater Basin within the Arroyo
Grande City limits and to work with the other GSAs formed in the fringe areas of the Santa
Maria Groundwater Basin to prepare a Memorandum of Agreement to manage the subject
groundwater basin in compliance with the Sustainable Groundwater Management Act of 2014
(SGMA).
Carolyn Berg, County of San Luis Obispo, provided an overview of the new State law regarding
local management of priority groundwater basins, provided general information regarding the
roles and responsibilities of SGMA, reviewed the Santa Maria Groundwater Basin Boundary
Map, and reviewed the non-adjudicated portion of the Santa Maria Ground Basin within the
Arroyo Grande City limits.
Community Development Director McClish proceeded with an expanded overview of the non-
adjudicated portion of the Santa Maria Groundwater Basin within the City of Arroyo Grande limit,
and reviewed the Governance Model options. Staff responded to questions from Council.
Mayor Hill invited public comment. No public comments were received.
Action: Council Member Ray moved to schedule a Public Hearing to form a Groundwater
Sustainability Agency (GSA) over the non-adjudicated portion of the Santa Maria Groundwater
Basin within the Arroyo Grande City limits and to work with the other GSAs formed in the fringe
areas of the Santa Maria Groundwater Basin to prepare a Memorandum of Agreement to
manage the subject groundwater basin in compliance with the Sustainable Groundwater
Management Act of 2014. Mayor Hill seconded, and the motion passed on the following roll call
vote:
AYES: Ray, Hill, Barneich, Harmon, Brown
NOES: None
ABSENT: None
13. COUNCIL COMMUNICATIONS
Council Member Ray reminded the public of the clean-up day in Kiwanis Park on Saturday.
14. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Hill invited public comment. No public comments were received.
Item 9.d. - Page 6
Minutes: City Council Regular Meeting Page 6
Tuesday, March 14, 2017
15. CLOSED SESSION
At 8:43 p.m., City Attorney Heather Whitham announced that the City Council would adjourn to
closed session to consider the following item:
a) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to
Government Code Section 54956.9(d)(1):
Name of Case: Appeal of CalPERS determination dated January 26, 2017,
(CalPERS ID: 4633639204)
Adjourned to closed session.
16. RECONVENE TO OPEN SESSION:
At 9:56 p.m., the Council reconvened to open session. City Attorney Whitham announced that
there was no reportable action.
ADJOURNMENT
Mayor Hill adjourned the Special Meeting at 9:57 p.m.
_________________________
Jim Hill, Mayor
ATTEST:
_________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg _________)
Item 9.d. - Page 7
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