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ARC Minutes 2016-11-21ACTION MINUTES REGULAR MEETING OF THE ARCHITECTURAL REVIEW COMMITTEE MONDAY, NOVEMBER 21, 2016 ARROYO GRANDE CITY HALL, 300 EAST BRANCH STREET ARROYO GRANDE, CA 1. CALL TO ORDER Vice Chair Peachy called the Regular Architectural Review Committee meeting to order at 2:30 p.m. 2. ROLL CALL ARC Members: Vice Chair Michael Peachey, and Committee Members Bruce Berlin, Mary Hertel, and John Rubatzky were present. Chair Warren Hoag was absent. City Staff Present: Planning Manager Matt Downing, Planning Technician Sam Anderson, and Capital Improvement Project Manager Jill McPeek were present. 3. FLAG SALUTE Michael Peachy led the Flag Salute. 4. COMMUNITY COMMENTS AND SUGGESTIONS None. 5. APPROVAL OF MINUTES Bruce Berlin made a motion, seconded by Mary Hertel, to approve the minutes of November 7, 2016 as submitted with an addendum to clarify that the deck at 512 Ide Street did not need to meet building code specifications for railings due to the height of the deck. The motion carried on a 4-0 voice vote. 6. PROJECTS 6.a. CONSIDERATION OF CONDITIONAL USE PERMIT 16-003; DEMOLITION OF AN EXISTING BUILDING, RETAINING WALLS AND TREES FOR THE CONSTRUCTION OF A NEW FIRST FLOOR OFFICE AND TWO (2) SECOND FLOOR RESIDENTIAL UNITS; LOCATION — 227 SOUTH HALCYON ROAD; APPLICANT — MATT CEBULLA (Downing) Planning Manager Downing presented the staff report and responded to questions regarding signage details, parallel parking, the southern stucco wall concealing the exterior staircase, on site water retention, and the proposed car port. Matt Cebulla, representative, and Tom Cook, property owner, spoke in support of the project and responded to questions from the Committee regarding parking spacing, cladding material choices. venting details, and colors. The Committee provided comments on the project regarding eliminating the car port, mitigation of the stucco wall, and parking modifications. Bruce Berlin made a motion, seconded by John Rubatzky, to recommend approval of the project to the Planning Commission with the following conditions: Minutes: ARC Monday, November 21, 2016 PAGE 2 1. The applicant include additional trees at the rear of the property; 2. The stucco wall on the southern exposure have some form of visual mitigation in order to break up the expanse of the wall, such as ivy or other detailing; 3. The car port be removed from final plans; 4. Inclusion of decorative pavers in the parking lot; and 5. The possible removal and replacement of the existing street tree. The motion carried on a 4-0 voice vote. 6.b. CONSIDERATION OF VIEWSHED REVIEW 16-006 & MINOR EXCEPTION 16-007; CONSTRUCTION OF A NEW SECONDARY DWELLING UNIT AND REDUCTION OF ONE (1) PARKING SPACE REQUIREMENT; LOCATION — 107 MCKINLEY STREET; APPLICANT — ELIZABETH LUIS (Anderson) Planning Technician Anderson presented the staff report and responded to questions about the size of the driveway, the widening of the garage, and the required development standards for parking for secondary dwelling units. Elizabeth Luis.. applicant, spoke in support of the project and clarified details about the size of the driveway. Heather Jensen, May Street, spoke in support of the project but warned about possible street parking impacts that could be created by allowing too many exceptions for on-site parking requirements. The Committee provided comments on the project regarding support for the parking exemption and the architecture of the project. John Rubatzky made a motion, seconded by Bruce Berlin, to recommend approval of the project to the Community Development Director as submitted. The motion carried on a 4-0 voice vote. 6.c. CONSIDERATION OF MATERIALS PROPOSED FOR THE HERITAGE SQUARE PARK RESTROOM; APPLICANT — CITY OF ARROYO GRANDE; REPRESENTATIVE — JILL McPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER (Downing) Planning Manager Downing presented the staff report and responded to questions regarding existing examples, price differentials, and materials. Jill McPeek, Capital Improvement Project Manager, spoke on the project and clarified City bidding processes, costs. durability concerns, viability for the Village, colors and painting processes, contractor selection, scale, and maintenance. The Committee provided comments on the project regarding cost, local materials and contractors, and inappropriateness of the concrete material for its sensitive location. Bruce Berlin made a motion, seconded by Mary Hertel, to recommend denial of the project as submitted due to the proposed material and design not meeting specifications. The motion carried on a 4-0 voice vote. Minutes: ARC Monday, November 21, 2016 7. DISCUSSION ITEMS PAGE 3 7.a. TENTATIVE MEETING SCHEDULE FOR JANUARY AND FEBRUARY 2017 (Downing) Planning Manager Downing provided dates for upcoming January and February 2017 meetings due to holidays coinciding with standard meeting dates. The Committee confirmed that the alternate dates provided would be acceptable. 8. COMMITTEE COMMUNICATIONS Vice Chair Peachey announced that he would be resigning from the Architectural Review Committee when his term expires. 9. STAFF COMMUNICATIONS None. 10. ADJOURNMENT The meeting was adjourned at 4:21 p.m at 2:30 p.m. SAM ANDERSON PLANNING TECHNICIAN (Approved at ARC Mtg 12-05-2016) to the next regular meeting on December 5, 2016 4 AMa-! WARREN O.