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PC Minutes 2017-03-21ACTION MINUTES MEETING OF THE PLANNING COMMISSION TUESDAY, MARCH 21, 2017 ARROYO GRANDE COUNCIL CHAMBERS 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Chair George called the Planning Commission meeting to order at 6:00 p.m. 2. ROLL CALL Planning Commission: Commissioners Terry Fowler -Payne, John Mack, Glenn Martin, Frank Schiro, and Lan George were present. Staff Present: Community Development Director Teresa McClish, Planning Manager Matt Downing, Associate Planner Kelly Heffernon, Planning Technician Sam Anderson, and Secretary Debbie Weichinger were present. 3. FLAG SALUTE Commissioner Fowler -Payne led the flag salute. 4. AGENDA REVIEW Commissioner Mack suggested moving Item 8.b. before Item 8.a. The Commission agreed unanimous consensus. 5. COMMUNITY COMMENTS AND SUGGESTIONS None 6. WRITTEN COMMUNICATIONS The Commission received the following material after preparation of the agenda: 1. Memo from Planning Technician Sam Anderson dated March 21, 2017 regarding additional correspondence for Agenda Item 8.b. 7. CONSENT AGENDA Action: Commissioner Mack moved, and Commissioner Schiro seconded the motion to approve Consent Agenda Items 7.a. through 7.c. The motion passed on the following roll call vote: AYES: Mack, Schiro, Fowler -Payne, Martin, George NOES: None ABSENT: None 7.a. Consideration of Approval of Minutes Action: Approve the minutes of the Planning Commission Meeting of March 7, 2017 as submitted. 7.1b. Consideration of Lot Line Adjustment 17-001; Location — 217 Pearwood Avenue and 212 Gularte Road; Applicant — Jennifer Bobell; Representative — James Cooper, Garing, Taylor & Associates Action: Adopt a Resolution approving Lot Line Adjustment No. 17-001. • , • MINUTES MARCH 21, 2017 Fam 7.c. Consideration of Time Extension 17-001 and 17-002; One Year Time Extensions in Accordance With the Subdivision Map Act and Arroyo Grande Municipal Code; Location — Pearwood Avenue (Tract 3017 and Tentative Parcel Map 09-003); Applicant — City of Arroyo Grande Action: 1. Adopt a Resolution approving a time extension for Tract 3017 2. Adopt a Resolution approving a time extension for Tentative Parcel Map 09-003. Commissioner Mack requested that Item 7.c. be pulled. In response to Commissioner Mack's questions, Planning Manager Downing said the project is a Tract Map subdividing the land, which the City is in the process of selling, and the proceeds will go towards an affordable housing project. 8. PUBLIC HEARINGS 8.b. CONSIDERATION OF APPEAL CASE NO. 17-001; APPEAL OF DETERMINATION RELATING TO VIEWSHED REVIEW 16-005 & MINOR EXCEPTION 17-001; LOCATION — 250 RIDGEVIEW WAY; APPELLANT — JONI BENAKOVICH Chair George stated the Commission received a memo from Planning Technician Anderson that the appellant would like to withdraw her appeal. Chair George opened the public hearing for public comment. Joni Benakovich, Appellant, stated she would like to withdraw her appeal and thanked staff for walking her through the project. Action: Commissioner Schiro moved, and Commissioner Martin seconded the motion to withdraw the appeal and approving Architectural Review 16-005 and Minor Exception 17-001. The motion passed on the following roll call vote: AYES: Schiro, Martin, Mack, Fowler -Payne, George NOES: None ABSENT: None 8.a. CONSIDERATION OF DEVELOPMENT CODE AMENDMENT 17-001 AND VESTING TENTATIVE TRACT MAP 16-001 (TRACT 3079) FOR A 7 -LOT RESIDENTIAL SUBDIVISION; LOCATION — RODEO DRIVE AND GRACE LANE; APPLICANT — KIRBY GORDON; REPRESENTATIVE — JEFFREY EMRICK Associate Planner Heffernon presented the staff report recommending the Planning Commission review and adopt a Resolution recommending that the City Council adopt an Ordinance approving Development Code Amendment 17-001 and adopt a Resolution adopting a Mitigated Negative Declaration and approving Vesting Tentative Tract Map 16-001. Ms. Heffernon responded to questions from the Commission regarding drainage; Fire Department review; driveway maintenance agreement; fire hydrants; sewer lift station/maintenance; potential secondary dwelling units; responsibility of maintenance of retention basin; single or two story homes; clearing of the site; and who will construct the homes. Jeff Emrick, applicant's representative, presented the proposed project and addressed Commission questions/concerns. PLANNING COMMISSION MINUTES MARCH 21, 2017 Chair George opened the public hearing. John Gayley, Rodeo Drive, expressed concern with the speed of traffic on Rodeo Drive and Grace Lane. Bob Miller, 591 Via Vaquero, suggested a fence to keep people off the bluff located at the top of the property. Mike Furman, Via Vaquero, said a fence (anodized steel black) is needed on the back property line, wants the viewscape to be protected. Betty Smith, Mercedes Lane, asked who she would talk to about the project. Jon Couch, Grace Lane, spoke in support of the project; said the traffic on Grace Lane is fast; proposed the access location is appropriate; and is in supportive of all the previous comments. Bob Kitto, Dove Court, spoke in support of the project. Kirby Gordon, applicant, (speaking for himself and Margaret Gordon), Pismo Beach, passed out to the Commission a map showing Lot 5. He said Lot 5's layout was not part of the first plan. Lots 1,2,3,4 will not block views; opposes steep driveways; and wants Lot 5 to have access off of Grace Lane so the hill is not scared from accessing the lot from above. Commissioner Mack provided the following comments: is in support of the proposed project and driveways off of Grace Lane; the drainage facilities should be maintained by the lot owners, excluding Lot 5; the basin should be landscaped and deeper; add a condition that no pruning be allowed; does not like a driveway maintenance agreement for lots 3,4, and 5, but it will need to be modified if Lot 5 takes access from Grace Lane; the perimeter fence should match adjacent properties; and said the Traffic Commission should address any traffic concerns on Rodeo Drive and Grace Lane. Hearing no further comments, Chair George closed the public hearing. Commissioner Schiro provided the following comments: is in support of the project and recommended changes to Condition No. 63. He would like a condition added regarding Viewshed review. Commissioner Martin provided the following comments: agreed with Commissioner Mack's comments and supports driveway access from Lot 5 from Grace Lane; does not support a fence'around retention basin; and in favor of requiring that the maintenance on the retention basin is maintained by the project property owners. Commissioner Fowler -Payne provided the following comments: is in support of Lot 5 accessing off of Grace Lane and there needs to be a maintenance agreement between Lots 3 and Lot 4; removal of pampas grass and trees should be the financial burden of the developer and approval given by the City Arborist. PLANNING COMMISSION MINUTES MARCH 21, 2017 Chair George provided the following comments: is in support with some of the other Commissioners' comments and is in support of the project. Planning Manager Downing suggested adding a subsection to Condition of Approval No. 81 that the developer should pay for an independent arborist to review trees. Action: Commissioner Mack moved to adopt a resolution entitled "A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THE CITY COUNCIL: 1) ADOPT AN ORDINANCE AMENDING ORDINANCE NO. 355 C.S. "ROYAL OAKS ESTATES" TO INCREASE THE MAXIMUM ALLOWED DENSITY WITHIN PLANNED DEVELOPMENT 1.3, AND 2) ADOPT A RESOLUTION ADOPTING A MITIGATED NEGATIVE DECLARATION, INSTRUCTING THE CITY CLERK TO FILE A NOTICE OF DETERMINATION, AND APPROVING VESTING TENTATIVE TRACT MAP 16-001; LOCATION - RODEO DRIVE AND GRACE LANE; APPLICANT- KIRBY GORDON; REPRESENTATIVE— JEFFREY EMRICK", as modified with the following Condition of Approvals: No. 46, at the end of the sentence add the words "or determined by the City Engineer"; No. 61 add the basin to be landscaped and maintained through a maintenance agreement; No. 81 add letter "e" regarding tree pruning requirements also outlined by staff; add a Condition that fence type shall be decorative metal along the rear property line and remove old barbed wire fencing; add a Condition to allow a driveway off of Grace Lane to serve Lot 5; no maintenance agreement for Lot 4; save oak trees; and fire lane to be wide. Chair George suggested changing the word "permanent" to "temporary" in Condition of Approval No. 63; referring to the Guidelines, page 6, strike "and design shall not be primarily comprised of ornamental iron fencing". Commissioner Mack concurred with Chair George additions. Commissioner Schiro suggested adding a Condition of Approval that a Viewshed Review be done on each lot. Commissioner Martin seconded the motion. Commissioner Fowler -Payne added to remove the pampas grass with the subdivision and not each individual lot. Commissioner Mack amended the motion to include the pampas grass be removed with the subdivision and not each individual lot. Commissioner Martin agreed. The motion passed on the following roll call vote: AYES: Mack, Martin, Fowler -Payne, Schiro, George NOES: None ABSENT: None The Commission took a break at 7:59 pm and reconvened at 8:03 pm. 9. NON-PUBLIC HEARING ITEM 9.a. ELECTION OF OFFICERS Commissioner Schiro nominated Glenn Martin as Chair. Commissioner Fowler -Payne seconded. Action: Upon hearing no further nominations, Commissioner Martin was elected as Chair upon the following roll call vote: AYES: Schiro, Fowler -Payne, Martin, Mack, George NOES: None ABSENT: None PLANNING COMMISSION MINUTES MARCH 21, 2017 Commissioner Martin nominated John Mack as Vice Chair. Commissioner Fowler -Payne seconded. Action: Upon hearing no further nominations, Commissioner Mack was elected as Vice Chair upon the following roll call vote: AYES: Martin, Fowler -Payne, Mack, Schiro, George NOES: None ABSENT: None 10 NOTICE OF ADMINISTRATIVE DECISIONS SINCE FEBRUARY 21, 2017 This is a notice of administrative decision for Minor Use Permits, including any approvals, denials or referrals by the Community Development Director. An administrative decision must be appealed or called up for review by the Planning Commission by a m ority vote. Case No. Applicant Address Description Action Planner PPR 17-004 Cindy Foresee 220 South New vacation rental A L. Klein Mason Street ARCH 16- Belle Mer 1029 Ash New 3,184 square foot A S. Anderson 010 Developments Street, Lot 1 single family home ARCH 16- Belle Mer 1029 Ash New 3,078 square foot A S, Anderson 014 Developments Street, Lot 4 single family home ARCH 16- Belle Mer 1029 Ash New 3,034 square foot A S. Anderson 015 Developments Street, Lot 7 single family home ARCH 16- Belle Mer 1029 Ash New 3,065 square foot A S. Anderson 016 Developments Street, Lot 2 single family home ARCH 16- Belle Mer 1029 Ash New 2,971 square foot A S. Anderson 017 Developments Street, Lot 3 single family home ARCH 16- Belle Mer 1029 Ash New 2,537 square foot A S. Anderson 018 Developments Street, Lot 5 single family home ARCH 16- Belle Mer 1029 Ash New 2,992 square foot A S. Anderson 019 Developments Street, Lot 6 single family home In response to Commissioner Fowler-Payne's question, Planning Manager Downing said the developer for the ARCH's is meeting the conditions for the oak trees and drip lines and is being well monitored. Community Development Director McClish reported staff has been working on the draft Tree Ordinance. In answer to Commissioner Mack's questions, Mr. Downing stated that the Administrative Items are approved by the Community Development Director, which is required of the Municipal Code; the map given to staff showed the trees; and ARC considered the tree drip lines. 11. COMMISSION COMMUNICATIONS In response to Commissioner Mack's question, Director McClish reported that there is a consultant working on the Parking analysis in conjunction with doing the East Grand Avenue Corridor Study. Commissioner Martin thanked Chair George for her service as Chair to the Commission. 12. STAFF COMMUNICATIONS Planning Manager Downing reported on the following: the tree ordinance is being updated, reminded the Commission that the deadline for Form 700 is April 3`d; there is a Halcyon Road PLANNING COMMISSION MINUTES MARCH 21, 2017 PAGE 6 Complete Streets Plan meeting on April 12 and 13, 2017 from 5:30 pm to 8:00 pm, in the Cafeteria at Harloe Elementary School. In response to Commissioner Mack's question, Director McClish reported that staff will agendize Camp Arroyo for a future meeting. 13. ADJOURNMENT The meeting adjourned at 8:26 p.m. ATTEST: DEBBIE WEICHINGER SECRETARY TO THE PLANNING COMMISSION (Approved at PC Meeting April 18, 2017) LAN E , CHAIR