PC Minutes 2017-03-21ACTION MINUTES
MEETING OF THE PLANNING COMMISSION
TUESDAY, MARCH 21, 2017
ARROYO GRANDE COUNCIL CHAMBERS
215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Chair George called the Planning Commission meeting to order at 6:00 p.m.
2. ROLL CALL
Planning Commission: Commissioners Terry Fowler -Payne, John Mack, Glenn Martin,
Frank Schiro, and Lan George were present.
Staff Present: Community Development Director Teresa McClish, Planning
Manager Matt Downing, Associate Planner Kelly Heffernon,
Planning Technician Sam Anderson, and Secretary Debbie
Weichinger were present.
3. FLAG SALUTE
Commissioner Fowler -Payne led the flag salute.
4. AGENDA REVIEW
Commissioner Mack suggested moving Item 8.b. before Item 8.a. The Commission agreed
unanimous consensus.
5. COMMUNITY COMMENTS AND SUGGESTIONS
None
6. WRITTEN COMMUNICATIONS
The Commission received the following material after preparation of the agenda:
1. Memo from Planning Technician Sam Anderson dated March 21, 2017 regarding additional
correspondence for Agenda Item 8.b.
7. CONSENT AGENDA
Action: Commissioner Mack moved, and Commissioner Schiro seconded the motion to
approve Consent Agenda Items 7.a. through 7.c. The motion passed on the following roll call
vote:
AYES: Mack, Schiro, Fowler -Payne, Martin, George
NOES: None
ABSENT: None
7.a. Consideration of Approval of Minutes
Action: Approve the minutes of the Planning Commission Meeting of March 7, 2017 as
submitted.
7.1b. Consideration of Lot Line Adjustment 17-001; Location — 217 Pearwood Avenue and 212
Gularte Road; Applicant — Jennifer Bobell; Representative — James Cooper, Garing,
Taylor & Associates
Action: Adopt a Resolution approving Lot Line Adjustment No. 17-001.
• , •
MINUTES
MARCH 21, 2017
Fam
7.c. Consideration of Time Extension 17-001 and 17-002; One Year Time Extensions in
Accordance With the Subdivision Map Act and Arroyo Grande Municipal Code; Location
— Pearwood Avenue (Tract 3017 and Tentative Parcel Map 09-003); Applicant — City of
Arroyo Grande
Action: 1. Adopt a Resolution approving a time extension for Tract 3017 2. Adopt a Resolution
approving a time extension for Tentative Parcel Map 09-003.
Commissioner Mack requested that Item 7.c. be pulled.
In response to Commissioner Mack's questions, Planning Manager Downing said the project is
a Tract Map subdividing the land, which the City is in the process of selling, and the proceeds
will go towards an affordable housing project.
8. PUBLIC HEARINGS
8.b. CONSIDERATION OF APPEAL CASE NO. 17-001; APPEAL OF DETERMINATION RELATING
TO VIEWSHED REVIEW 16-005 & MINOR EXCEPTION 17-001; LOCATION — 250 RIDGEVIEW
WAY; APPELLANT — JONI BENAKOVICH
Chair George stated the Commission received a memo from Planning Technician Anderson
that the appellant would like to withdraw her appeal.
Chair George opened the public hearing for public comment.
Joni Benakovich, Appellant, stated she would like to withdraw her appeal and thanked staff for
walking her through the project.
Action: Commissioner Schiro moved, and Commissioner Martin seconded the motion to
withdraw the appeal and approving Architectural Review 16-005 and Minor Exception 17-001.
The motion passed on the following roll call vote:
AYES:
Schiro, Martin, Mack, Fowler -Payne, George
NOES:
None
ABSENT:
None
8.a. CONSIDERATION OF DEVELOPMENT CODE AMENDMENT 17-001 AND VESTING TENTATIVE
TRACT MAP 16-001 (TRACT 3079) FOR A 7 -LOT RESIDENTIAL SUBDIVISION; LOCATION —
RODEO DRIVE AND GRACE LANE; APPLICANT — KIRBY GORDON; REPRESENTATIVE —
JEFFREY EMRICK
Associate Planner Heffernon presented the staff report recommending the Planning
Commission review and adopt a Resolution recommending that the City Council adopt an
Ordinance approving Development Code Amendment 17-001 and adopt a Resolution adopting
a Mitigated Negative Declaration and approving Vesting Tentative Tract Map 16-001. Ms.
Heffernon responded to questions from the Commission regarding drainage; Fire Department
review; driveway maintenance agreement; fire hydrants; sewer lift station/maintenance;
potential secondary dwelling units; responsibility of maintenance of retention basin; single or
two story homes; clearing of the site; and who will construct the homes.
Jeff Emrick, applicant's representative, presented the proposed project and addressed
Commission questions/concerns.
PLANNING COMMISSION
MINUTES
MARCH 21, 2017
Chair George opened the public hearing.
John Gayley, Rodeo Drive, expressed concern with the speed of traffic on Rodeo Drive and
Grace Lane.
Bob Miller, 591 Via Vaquero, suggested a fence to keep people off the bluff located at the top
of the property.
Mike Furman, Via Vaquero, said a fence (anodized steel black) is needed on the back property
line, wants the viewscape to be protected.
Betty Smith, Mercedes Lane, asked who she would talk to about the project.
Jon Couch, Grace Lane, spoke in support of the project; said the traffic on Grace Lane is fast;
proposed the access location is appropriate; and is in supportive of all the previous comments.
Bob Kitto, Dove Court, spoke in support of the project.
Kirby Gordon, applicant, (speaking for himself and Margaret Gordon), Pismo Beach, passed
out to the Commission a map showing Lot 5. He said Lot 5's layout was not part of the first
plan. Lots 1,2,3,4 will not block views; opposes steep driveways; and wants Lot 5 to have
access off of Grace Lane so the hill is not scared from accessing the lot from above.
Commissioner Mack provided the following comments: is in support of the proposed project
and driveways off of Grace Lane; the drainage facilities should be maintained by the lot owners,
excluding Lot 5; the basin should be landscaped and deeper; add a condition that no pruning
be allowed; does not like a driveway maintenance agreement for lots 3,4, and 5, but it will need
to be modified if Lot 5 takes access from Grace Lane; the perimeter fence should match
adjacent properties; and said the Traffic Commission should address any traffic concerns on
Rodeo Drive and Grace Lane.
Hearing no further comments, Chair George closed the public hearing.
Commissioner Schiro provided the following comments: is in support of the project and
recommended changes to Condition No. 63. He would like a condition added regarding
Viewshed review.
Commissioner Martin provided the following comments: agreed with Commissioner Mack's
comments and supports driveway access from Lot 5 from Grace Lane; does not support a
fence'around retention basin; and in favor of requiring that the maintenance on the retention
basin is maintained by the project property owners.
Commissioner Fowler -Payne provided the following comments: is in support of Lot 5 accessing
off of Grace Lane and there needs to be a maintenance agreement between Lots 3 and Lot 4;
removal of pampas grass and trees should be the financial burden of the developer and
approval given by the City Arborist.
PLANNING COMMISSION
MINUTES
MARCH 21, 2017
Chair George provided the following comments: is in support with some of the other
Commissioners' comments and is in support of the project.
Planning Manager Downing suggested adding a subsection to Condition of Approval No. 81
that the developer should pay for an independent arborist to review trees.
Action: Commissioner Mack moved to adopt a resolution entitled "A RESOLUTION OF THE
PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THE
CITY COUNCIL: 1) ADOPT AN ORDINANCE AMENDING ORDINANCE NO. 355 C.S. "ROYAL
OAKS ESTATES" TO INCREASE THE MAXIMUM ALLOWED DENSITY WITHIN PLANNED
DEVELOPMENT 1.3, AND 2) ADOPT A RESOLUTION ADOPTING A MITIGATED NEGATIVE
DECLARATION, INSTRUCTING THE CITY CLERK TO FILE A NOTICE OF DETERMINATION,
AND APPROVING VESTING TENTATIVE TRACT MAP 16-001; LOCATION - RODEO DRIVE
AND GRACE LANE; APPLICANT- KIRBY GORDON; REPRESENTATIVE— JEFFREY EMRICK",
as modified with the following Condition of Approvals: No. 46, at the end of the sentence add the
words "or determined by the City Engineer"; No. 61 add the basin to be landscaped and maintained
through a maintenance agreement; No. 81 add letter "e" regarding tree pruning requirements also
outlined by staff; add a Condition that fence type shall be decorative metal along the rear property
line and remove old barbed wire fencing; add a Condition to allow a driveway off of Grace Lane to
serve Lot 5; no maintenance agreement for Lot 4; save oak trees; and fire lane to be wide.
Chair George suggested changing the word "permanent" to "temporary" in Condition of Approval
No. 63; referring to the Guidelines, page 6, strike "and design shall not be primarily comprised of
ornamental iron fencing". Commissioner Mack concurred with Chair George additions.
Commissioner Schiro suggested adding a Condition of Approval that a Viewshed Review be done
on each lot. Commissioner Martin seconded the motion. Commissioner Fowler -Payne added
to remove the pampas grass with the subdivision and not each individual lot. Commissioner
Mack amended the motion to include the pampas grass be removed with the subdivision and
not each individual lot. Commissioner Martin agreed. The motion passed on the following roll
call vote:
AYES:
Mack, Martin, Fowler -Payne, Schiro, George
NOES:
None
ABSENT:
None
The Commission took a break at 7:59 pm and reconvened at 8:03 pm.
9. NON-PUBLIC HEARING ITEM
9.a. ELECTION OF OFFICERS
Commissioner Schiro nominated Glenn Martin as Chair. Commissioner Fowler -Payne seconded.
Action: Upon hearing no further nominations, Commissioner Martin was elected as Chair upon the
following roll call vote:
AYES: Schiro, Fowler -Payne, Martin, Mack, George
NOES: None
ABSENT: None
PLANNING COMMISSION
MINUTES
MARCH 21, 2017
Commissioner Martin nominated John Mack as Vice Chair. Commissioner Fowler -Payne
seconded.
Action: Upon hearing no further nominations, Commissioner Mack was elected as Vice Chair upon
the following roll call vote:
AYES: Martin, Fowler -Payne, Mack, Schiro, George
NOES: None
ABSENT: None
10 NOTICE OF ADMINISTRATIVE DECISIONS SINCE FEBRUARY 21, 2017
This is a notice of administrative decision for Minor Use Permits, including any approvals,
denials or referrals by the Community Development Director. An administrative decision must
be appealed or called up for review by the Planning Commission by a m ority vote.
Case No.
Applicant
Address
Description
Action
Planner
PPR 17-004
Cindy Foresee
220 South
New vacation rental
A
L. Klein
Mason Street
ARCH 16-
Belle Mer
1029 Ash
New 3,184 square foot
A
S. Anderson
010
Developments
Street, Lot 1
single family home
ARCH 16-
Belle Mer
1029 Ash
New 3,078 square foot
A
S, Anderson
014
Developments
Street, Lot 4
single family home
ARCH 16-
Belle Mer
1029 Ash
New 3,034 square foot
A
S. Anderson
015
Developments
Street, Lot 7
single family home
ARCH 16-
Belle Mer
1029 Ash
New 3,065 square foot
A
S. Anderson
016
Developments
Street, Lot 2
single family home
ARCH 16-
Belle Mer
1029 Ash
New 2,971 square foot
A
S. Anderson
017
Developments
Street, Lot 3
single family home
ARCH 16-
Belle Mer
1029 Ash
New 2,537 square foot
A
S. Anderson
018
Developments
Street, Lot 5
single family home
ARCH 16-
Belle Mer
1029 Ash
New 2,992 square foot
A
S. Anderson
019
Developments
Street, Lot 6
single family home
In response to Commissioner Fowler-Payne's question, Planning Manager Downing said the
developer for the ARCH's is meeting the conditions for the oak trees and drip lines and is being
well monitored. Community Development Director McClish reported staff has been working on
the draft Tree Ordinance. In answer to Commissioner Mack's questions, Mr. Downing stated
that the Administrative Items are approved by the Community Development Director, which is
required of the Municipal Code; the map given to staff showed the trees; and ARC considered
the tree drip lines.
11. COMMISSION COMMUNICATIONS
In response to Commissioner Mack's question, Director McClish reported that there is a
consultant working on the Parking analysis in conjunction with doing the East Grand Avenue
Corridor Study.
Commissioner Martin thanked Chair George for her service as Chair to the Commission.
12. STAFF COMMUNICATIONS
Planning Manager Downing reported on the following: the tree ordinance is being updated,
reminded the Commission that the deadline for Form 700 is April 3`d; there is a Halcyon Road
PLANNING COMMISSION
MINUTES
MARCH 21, 2017
PAGE 6
Complete Streets Plan meeting on April 12 and 13, 2017 from 5:30 pm to 8:00 pm, in the
Cafeteria at Harloe Elementary School.
In response to Commissioner Mack's question, Director McClish reported that staff will
agendize Camp Arroyo for a future meeting.
13. ADJOURNMENT
The meeting adjourned at 8:26 p.m.
ATTEST:
DEBBIE WEICHINGER
SECRETARY TO THE PLANNING COMMISSION
(Approved at PC Meeting April 18, 2017)
LAN E , CHAIR