CC 2017-06-13_09b Approval of CC Minutes 2017.05.23 ACTION MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, MAY 23, 2017
ARROYO GRANDE CITY HALL CONFERENCE ROOM
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER:
Mayor Hill called the Special City Council Meeting to order at 4:33 p.m.
2. ROLL CALL:
Council Members Caren Ray, Kristen Barneich, Barbara Harmon, Mayor Pro Tem Tim Brown
and Mayor Jim Hill were present.
Staff members present were City Manager Jim Bergman, City Attorney Heather Whitham,
Director of Legislative and Information Services/City Clerk Kelly Wetmore, and Director of
Administrative Services Debbie Malicoat.
3. FLAG SALUTE
Mayor Hill led the flag salute.
4. PUBLIC COMMENT
None.
5. CITY COUNCIL CLOSED SESSION
a) CONFERENCE WITH LEGAL COUNSEL — existing litigation pursuant to Government
Code Section 54956.9(d)(1):
Name of Case: Appeal of CaIPERS determination dated January 26, 2017, (CaIPERS
ID: 4633639204)
Adjourned to closed session.
6. RECONVENE TO OPEN SESSION:
The Council reconvened to open session at 6:06 p.m. in conjunction with the Regular City
Council meeting. Under Item 5 of the Regular Meeting Agenda, City Attorney Whitham
announced that the Council met in closed session and that there was no reportable action.
7. ADJOURNMENT:
The Special Meeting was adjourned at 6:06 p.m.
Jim Hill, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg
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ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, MAY 23, 2017
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Regular City Council Meeting to order at 6:07 p.m.
2. ROLL CALL
City Council: Council Members Caren Ray, Kristen Barneich, Barbara Harmon, Mayor
Pro Tem Tim Brown and Mayor Jim Hill were present.
Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of
Administrative Services Debbie Malicoat, Public Works Director Chris
Magdosku, Acting Police Chief Beau Pryor, and Five Cities Fire Authority
Fire Chief Steve Lieberman
3. MOMENT OF REFLECTION in memory of the victims of the attack in Manchester, England.
4. FLAG SALUTE
Anne McCracken, representing the Arroyo Grande Valley Kiwanis Club, led the Flag Salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements:
Regular City Council Meeting of May 9, 2017
a) Conference with real property negotiators pursuant to Government Code Section
54956.8:
Property: 250 Wesley Street, Arroyo Grande (APNs 007-011-021 and 007-011-049)
Agency Negotiator: Teresa McClish, Community Development Director
Negotiating Party: Eric Knowles, Kidder Matthews
Under Negotiation: Price and Terms of Payment
Special City Council Meeting of May 23, 2017 at 4:30 pm
a) Conference with legal counsel — existing litigation pursuant to Government Code
Section 54956.9(d)(1):
Name of Case: Appeal of CaIPERS determination dated January 26, 2017,
(CaIPERS ID: 4633639204)
City Attorney Whitham announced that the City Council met in closed session at a Regular
Meeting on May 9, 2017 and at a Special Meeting on May 23, 2017 to discuss the above items,
and no reportable action was taken at either meeting.
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Tuesday, May 23, 2017
5.b. Ordinances Read in Title Only.
Council Member Barneich moved, Mayor Pro Tern Brown seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Mayor's Commendation Presented to Bruce Van Vort and Fin's Restaurant -
Fundraising Efforts Benefiting the 5Cities Homeless Coalition
Mayor Hill presented a Mayor's Commendation to Bruce Van Vort and Fin's Restaurant in
recognition and sincere appreciation of their efforts and success in raising money for the 5Cities
Homeless Coalition to help provide housing and meet immediate financial needs of individuals
and families who are homeless in the South County.
6.b. Mayor's Commendations Presented to Barbara Owen and Penny Platt for their
Work with the 5Cities Homeless Coalition and the Warming Center
Mayor Hill presented a Mayor's Commendation to Barbara Owen and Penny Platt In recognition
and sincere appreciation of their work with the 5Cities Homeless Coalition and the many hours
of service that they devoted to the Warming Center this past winter to provide a safe place for
those seeking shelter from cold or wet weather.
6.c. Mayor's Commendation Recognizing 5Cities Homeless Coalition and Warming
Center Volunteers
Mayor Hill presented a Mayor's Commendation in recognition and appreciation of the 5Cities
Homeless Coalition and Warming Center Volunteers for the many hours of volunteer service this
past winter to provide a safe place for those seeking shelter from cold or wet weather. Michael
Byrd accepted the Commendation on behalf of the 5Cities Homeless Coaltion and its
volunteers.
6.d. Mayor's Commendation Presented to Richard DeBlauw and Duane DeBlauw for
Providing a Temporary Warming Center Location for the Homeless this Past
Winter.
Mayor Hill presented a Mayor's Commendation to Richard and Duane DeBlauw in appreciation
of their continued support by providing a temporary warming center location for the homeless
this past winter.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were Linda Osty, who stated that
her thoughts are with the recent victims in Manchester, and offered an invocation; Robert Olson,
Arroyo Grande Police Department (AGPD) volunteer, spoke of the effort involved to raise
$30,000 for a new K9 for AGPD and that anyone who would like to donate can do so by visiting
www.gofundme.com or by visiting the booth at the Strawberry Festival; AGPD Officer Corral
commented that the K9 is being trained as Arroyo Grande's newest K9 "Officer" and will also be
trained to detect explosives; Maureen Sharon, spoke in support of the new playground
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Tuesday, May 23, 2017
equipment at Heritage Square Park and thanked Riley Betita and all who were involved in the
project.
Mayor Hill noted that the Council attended the ribbon cutting ceremony for the new playground
equipment and that new park benches will also be installed in the park soon.
8. CITY MANAGER REPORT:
None.
9. CONSENT AGENDA
Council Member Harmon requested that Item 9.e. be pulled.
Mayor Hill requested that Item 9.i. be pulled.
Council Member Ray requested that Item 9.c. be pulled.
Mayor Hill invited public comment on the remaining consent agenda items. No public comments
were received.
Action: Council Member Barneich moved, and Council Member Harmon seconded the motion
to approve Consent Agenda Items 9.a. through 9.h., with the exception of Items 9.c., 9.e., and
9.i., with the recommended courses of action. The motion passed on the following roll-call vote:
AYES: Barneich, Harmon, Ray, Brown, Hill
NOES: None
ABSENT: None
9.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period May 1, 2017 through
May 15, 2017.
9.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing of investment deposits of the City of Arroyo
Grande, as of April 30, 2017, as required by Government Code Section 53646(b).
9.d. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of May 9, 2017, as
submitted.
9.f. Consideration of Monthly Water Supply and Demand Update.
Action: Received and filed the monthly Water Supply and Demand Report.
9.g. Consideration of Acceptance of the Strother Park Rain Garden Project, PW 2017-
02.
Action: 1) Accepted the project improvements as constructed by Christopher Scott
Construction in accordance with the plans and specifications for the Strother Park Rain
Garden Project; 2) Directed staff to file a Notice of Completion; and 3) Directed staff to
submit a reimbursement request to the Coastal San Luis Resource Conservation District
in accordance with the StormRewards Program Implementation Agreement.
9.h. Consideration of an Award of Contract to RK&G Construction, Inc. for
Construction of the Public Works Building Renovation Project, PW 2015-07.
Action: 1) Approved the construction plans and specifications for the Public Works
Building Renovation Project, PW 2015-17; 2) Found that the project is categorically
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exempt from CEQA pursuant to CEQA Guidelines Section 15301(a); 3) Directed the City
Clerk to file a Notice of Exemption; 4) Awarded a contract for the Public Works Building
Renovation Project to RK&G Construction, Inc. in the amount of$140,565; 5) Authorized
the City Manager to approve change orders for 20% of the contract amount, $28,113, for
unanticipated costs during the construction phase of the project; and 6) Reallocated
$2,710 of General Fund cost savings from the Corporation Yard Stormwater
Improvements project, and appropriate $2,629 from the Water Fund, $2,629 from the
Sewer Fund, and $512 from the Local Sales Tax Fund for the project.
ITEMS PULLED FROM THE CONSENT AGENDA
9.c. Consideration of Annual Report and Adoption of Resolution of Intention for Levy
of Annual Assessment for Arroyo Grande Tourism Business Improvement
District.
Recommended Action: 1) Receive and approve the annual report of the Arroyo Grande
Tourism Business Improvement District (AGTBID) Advisory Board; 2) Adopt a
Resolution of Intention to levy and collect assessments within the AGTBID area for
Fiscal Year 2017-18 at the same rate as in Fiscal Year 2016-17; and 3) Set the date for
the public hearing for June 27, 2017.
Council Member Ray announced that there is a vacancy on the Board and introduced Judith
Bean from the Arroyo Grande/Grover Beach Chamber of Commerce. Ms. Bean spoke regarding
the events and success that the AGTBID has had in promoting the City of Arroyo Grande this
past year and announced that she has someone who is interested in filling the vacancy on the
Board.
Mayor Hill invited public comment. No public comments were received.
Action: Council Member Ray moved to: 1) Receive and approve the annual report of the Arroyo
Grande Tourism Business Improvement District (AGTBID) Advisory Board; 2) Adopt a Resolution
entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DECLARING ITS INTENTION TO CONTINUE THE ARROYO GRANDE TOURISM BUSINESS
IMPROVEMENT DISTRICT, TO CONTINUE THE BASIS FOR AND TO LEVY THE
ASSESSMENT FOR THE DISTRICT, AND TO SET A DATE FOR THE PUBLIC HEARING ON
THE DISTRICT AND THE ASSESSMENT FOR THE 2017-18 FISCAL YEAR"; and 3) Set the
date for the public hearing for June 27, 2017. Council Member Barneich seconded, and the motion
passed on the following roll-call vote:
AYES: Ray, Barneich, Harmon, Brown, Hill
NOES: None
ABSENT: None
9.e. Consideration of Council Appointments to the Architectural Review Committee
and Traffic Commission.
Recommended Action: 1) Approve the recommendation of Mayor Hill to appoint
Coleen Kubel to the Architectural Review Committee; and 2) Approve the
recommendation of Mayor Hill to appoint Rodney Pappas to the Traffic Commission,
contingent upon the appointment of Coleen Kubel to the Architectural Review
Committee.
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In response to a question by Council Member Harmon, Mayor Hill provided information
regarding Ms. Kubel's experience as a building contractor.
Mayor Hill invited public comment. No public comments were received.
Action: Mayor Hill moved to appoint Coleen Kubel to the Architectural Review Committee and
to appoint Rodney Pappas to the Traffic Commission, contingent upon the appointment of
Coleen Kubel to the Architectural Review Committee. Council Member Harmon seconded, and
the motion passed on the following roll-call vote:
AYES: Hill, Harmon, Barneich, Ray, Brown
NOES: None
ABSENT: None
9.i. Consideration of Adoption of Ordinance - Development Code Amendment 17-001
Amending Ordinance No. 355 C.S. "Royal Oaks Estates" to Increase the Maximum
Allowed Density within Planned Development 1.3.
Recommended Action: Adopt an Ordinance amending Ordinance No. 355 C.S. "Royal
Oaks Estates" to increase the maximum allowed density within Planned Development
1.3; Development Code Amendment 17-001; Location — Rodeo Drive and Grace Lane;
Applicant— Kirby Gordon; Representative —Jeffrey Emrick.
Mayor Hill announced a potential conflict of interest relating to ownership of real property near
the project, stepped down from the dais, and left the room. Mayor Pro Tem Brown took over as
Presiding Officer.
Mayor Pro Tem Brown invited public comment. No public comments were received.
Action: Mayor Pro Tern Brown moved to adopt the Ordinance as proposed. City Attorney
Whitham read the full title of the Ordinance as follows: "AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING ORDINANCE NO. 355 C.S.
"ROYAL OAKS ESTATES" TO INCREASE THE MAXIMUM ALLOWED DENSITY WITHIN
PLANNED DEVELOPMENT 1.3; DEVELOPMENT CODE AMENDMENT 17-001; LOCATION-
RODEO DRIVE AND GRACE LANE; APPLICANT- KIRBY GORDON; REPRESENTATIVE —
JEFFREY EMRICK". Council Member Barneich seconded, and the motion passed on the
following roll-call vote:
AYES: Brown, Barneich, Harmon, Ray
NOES: None
ABSENT: Hill (recused)
Mayor Hill returned to the meeting and took his place at the dais.
10. PUBLIC HEARINGS
None.
11. OLD BUSINESS
None.
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12. NEW BUSINESS
12.a. Presentation and Discussion of Five Cities Fire Authority Draft Five-Year Strategic
Plan.
Council Member Harmon provided an introductory summary and Five Cities Fire Authority
(FCFA) Fire Chief Lieberman provided a presentation of the Draft 5 Year Strategic Plan and
recommended the Council receive, discuss, and file the Draft Five-Year Strategic Plan. Staff
responded to questions from Council
Mayor Hill invited public comment. Speaking from the public was Robert Olson, who
commented that there is a major disconnect between what the Five Authority does and what the
community thinks the Fire Authority does, and commented that a major effort to educate the
public is needed if they are going to be asked to contribute money in the future.
Council comments regarding the Strategic Plan ensued which included, but was not limited to,
an emphasis on the need to educate the public about the FCFA's services and funding needs;
that an increase in staffing at the Oceano station is critical; that a fleet replacement fund is
needed; a suggestion to phase transition of Reserve firefighters to Full-Time Firefighters on an
incremental basis or a succession plan; concern that there is not a proportional share of costs
among the agencies in the JPA; a suggestion that every station should be under ownership and
authority of the FCFA; a suggestion that financial assistance from the City be transferred to the
FCFA; a suggestion to consider changing the name of the Five Cities Fire Authority to better
identity the services they provide; support for moving from basic to advanced life support; that
the FCFA needs to integrate with member agencies during the budget process;
acknowledgement and concern about increasing PERS retirement costs; recognition that
Oceano is not a city and that their funding sources are very limited; and acknowledgement that
there is an increasing need for training.
No formal action was taken. The Strategic Plan was received and filed.
13. CITY COUNCIL REPORTS
The Mayor and Council Members provided brief reports from the following committee,
commission, board, or other subcommittee meetings that they attended as the City's appointed
representative.
(a) MAYOR HILL:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Oversight Board to the Successor Agency to the Dissolved Arroyo
Grande Redevelopment Agency
(b) MAYOR PRO TEM BROWN:
(1) San Luis Obispo Council of Governments/Regional Transit Authority
(SLOCOG/RTA)
(2) Integrated Waste Management Authority Board (IWMA)
(3) South County Transit (SCT)
(4) Brisco/Halcyon Interchange Subcommittee
(5) Other: Zone 3 Water Advisory Board (Alternate)
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(c) COUNCIL MEMBER BARNEICH:
(1) Zone 3 Water Advisory Board
(2) Homeless Services Oversight Council (HSOC)
(3) Other
(d) COUNCIL MEMBER HARMON:
(1) County Water Resources Advisory Committee (WRAC)
(2) Air Pollution Control District (APCD)
(3) Five Cities Fire Authority (FCFA)
(4) Other
(e) COUNCIL MEMBER RAY:
(1) California Joint Powers Insurance Authority (CJPIA)
(2) Economic Vitality Corporation (EVC)
(3) Tourism Committee
(4) Other
14. COUNCIL COMMUNICATIONS
In response to information provided during Council Reports, Council Member Ray asked
whether the bus stop located at Courtland and Grand Avenue is being closed. Public Works
Director Magdosku provided an update and noted that the bus stop is being relocated across
the street closer to Oak Park Boulevard; Council Member Barneich referred to a recent memo
from County of San Luis Obispo Department of Public Works regarding the Board of
Supervisor's meeting to consider rescinding the County-wide Emergency Drought Proclamation
and the Zone 3 Low Reservoir Response Plan, and asked staff to distribute a copy to the
Council; and Council Member Harmon announced a Memorial Day observance ceremony to be
held Monday, May 29, 2017 at the Arroyo Grande Cemetery.
Council Member Ray asked if it was possible to include a link on the City's website to help the
Arroyo Grande Valley Kiwanis Club with their fundraising efforts for the Elm Street Park
playground equipment. City Clerk Wetmore referred to the City's Administrative Policy for
providing external links on the City's website and responded she would review the policy to
determine if it meets the criteria.
15. COMMUNITY COMMENTS AND SUGGESTIONS
None.
16. CLOSED SESSION
None.
ADJOURNMENT
Mayor Hill adjourned the meeting at 9:02 p.m.
Item 9.b. - Page 8
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Tuesday, May 23, 2017
Jim Hill, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg )
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