CC 2017-06-13_11a FY 2017-18 Budget p.RRO Vo
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( INCORPORATED �Z MEMORANDUM
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* JULY 10. 1911 Jf
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TO: CITY COUNCIL
FROM: JIM BERGMAN, CITY MANAGER
DEBBIE MALICOAT, DIRECTOR OF ADMINISTRATIVE SERVICES
SUBJECT: APPROVAL OF FISCAL YEAR 2017-18 BUDGET
DATE: JUNE 13, 2017
RECOMMENDATION:
It is recommended the City Council affirm updates to Council Goals and adopt a Resolution
approving the Fiscal Year (FY) 2017-18 budget and making appropriations for the amount
budgeted.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The proposed Citywide budget is unchanged from the Preliminary Budget that the City
Council reviewed on May 9, 2017 and recommends approximately $26.7 million in
expenditures including operating costs such as salaries, benefits, services, supplies and
maintenance, debt service, and capital related items over the next fiscal year.
The General Fund budget recommends approximately $16.9 million in expenditures. The
General Fund revenues and transfers are projected to be $16.9 million during the same
period. The budget as presented is balanced, maintains the reserves and continues to
comply with Council policy for the unappropriated reserve level and addresses some of the
priority concerns discussed previously with the City Council.
BACKGROUND:
The City Council reviewed the Preliminary Budget on May 9, 2017 and provided feedback
and direction to staff. The only item of significance that has changed since the City Council
reviewed the Budget document in May is a modification to the City Council Goals for the
fiscal year. At the direction of the Council, the goal related to parking has been modified to
focus on the East Grand Avenue corridor in coordination with the planning effort underway in
that area. Also, with the recent rescinding of the Stage 1 water emergency, a slight
modification to the water security goal is suggested to focus on monitoring the water supply
and demand situation, rather than continuing implementation of the Water Shortage
Contingency Plan.
In addition, City staff reexamined the proposed capital projects to determine if additional
capacity for sidewalk improvements could be supported. At this time, staff believes that the
proposed mix of projects represents the best balance of financial and capacity resources
available to meet the City's needs and does not propose any changes; however, staff will
Item 11.a. - Page 1
CITY COUNCIL
APPROVAL OF FY 2017-18 BUDGET
JUNE 13, 2017
PAGE 2
continue to look for opportunities to fund improvements to the City's sidewalks and pedestrian
paths.
This report addresses expenditure budget recommendations for all of the City's funds,
including operating as well as capital project funds. The General Fund is the City's primary
operating fund and most of the City's basic services are included here, such as general
government, community development, police, public works, recreation and the cost of fire
services. The General Fund is primarily supported by taxes and assessments, notably
property tax and sales tax, and is also supported by user fees, licenses and permits,
franchise fees and interest income. In addition, the General Fund provides services, such
as payroll, building maintenance and information technology support to other funds and
approximately 16% of General Fund revenues are transfers from other funds for these
services, as shown on the next page.
General Fund Revenues
Other Taxes Licenses& Permits
Franchise Fees 2% Charges for Services
Fines& Penalties 4% 1O% ` 7%
<1% � 1 / Other Revenue
3%
Transfers
16%
Sales Tax
23%
Property Taxes
29%
Taxes comprise the largest source of revenue in the General Fund; therefore, fluctuations
in the amount of taxes received can have profound impacts on the City's ability to provide
services. As shown on the following page, General Fund tax revenues have generally
been trending upward over the past 8 years and are expected to increase in FY 2017-18.
Item 11.a. - Page 2
CITY COUNCIL
APPROVAL OF FY 2017-18 BUDGET
JUNE 13, 2017
PAGE 3
General Fund Tax Revenue
6,000 -
5,000 ♦-� �PropertyTax
c 4,000 - :: 5e
Tax
c 3,000 nt
Occupancy Tax
C 2,000 - ��Franchise Fees
1,000
J Other Taxes
09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18
Fiscal Year
There are a number of challenges that each department in the City will be facing in the near
term as well as the long term. Major challenges were reviewed with the City Council at the
March 28, 2017 meeting; these challenges were summarized into the following categories:
• Pension costs
• Securing a long-term, drought resistant water supply
• Eventual closure of the Diablo Nuclear Power Plant
• Overall economic development and revenue generation
• Long-term infrastructure maintenance
• Sustainability of ongoing operational needs
It has been recommended that the City proceed with a one-year budget for FY 2017-18
before resuming the two-year budget model. Given this direction, staff has prepared an
essentially "status quo" budget, with only minor adjustments or critically necessary changes
proposed.
In summary and in recognition of the direction noted above, the proposed budget provides for
the following:
• Additional PERS required contributions
• Additional Liability, Worker's Compensation and health insurance premiums
• 2% salary adjustments for employees
• Reclassification of 1 position to achieve administrative analyst support
• 1-Full-time, limited term Engineering Inspector (net $0 increase to General Fund)
• Five Cities Fire Authority (FCFA) Preliminary Budget recommendations
• Contingency funding for FCFA equipment replacement if grant funding is unsuccessful
• Fee increases for State required water system operation
Staff has been able to address a number of challenges in the FY 2017-18 Budget as
discussed in more detail in this report. However, not all of the City's needs are able to be met
at this time.
Item 11.a. - Page 3
CITY COUNCIL
APPROVAL OF FY 2017-18 BUDGET
JUNE 13, 2017
PAGE 4
ANALYSIS OF ISSUES:
The Budget was developed through the input of all departments and is based on a
collaborative effort to provide staff's best professional judgment regarding future needs and
resources available to the City. It necessarily requires a number of assumptions related to
revenues, expenditures, current trends and activity levels, anticipated changes in general
economic indicators and specific knowledge about the community.
Assumptions on revenues include:
• Property taxes will increase by 4%
• Sales taxes will increase by 4%
• Transient Occupancy taxes will increase by 3%
• Building and planning fees will continue to see a steady increase based on current
activity levels, combined with fee increases previously directed by the City Council
• The City will begin receiving revenues from SB1, the increased gas tax of
approximately $122,000
Expenditure budgets were developed by departments based on a number of assumptions
and criteria. Expenditure assumptions include:
• A 2% increase is assumed for salaries for all employees, as current contracts expire
June 30, 2017
• The contribution to the Five Cities Fire Authority (FCFA) is based upon the preliminary
budget presented to the FCFA Board in March 2017, representing an increase from
FY 2016-17 of approximately $81,100 or 4%
• In addition, $170,800 is identified for additional contribution to FCFA if they are
unsuccessful with the grant application to secure new Self Contained Breathing
Apparatus
• Where contracts exist, costs increase by the contractual agreement, otherwise a
general inflationary increase of 1.5% was used
• A $25,000 contingency for unexpected projects or other needs was built into
recommendations for the Local Sales Tax fund
There are a number of significant cost variations in the expenditure budgets, many of which
are beyond the City's control. As the City Council is aware, the most significant of these is
the cost of pension contributions, increasing by approximately $202,100 or 9.2% in FY 2017-
18, with much higher future increases projected. Other increases include liability and
workers' compensation insurance premiums ($129,400) as well as the previously mentioned
FCFA contribution.
Based upon staff's analysis of work programs, goals, priorities and unmet needs, there are a
few changes proposed in the Budget, all of which were supported by the City Council when
the Preliminary Budget was reviewed in May. A summary of each request is provided below.
1. Water Administration: Due to increased fees paid to the State of California for the
operation of the water system, an additional $20,000 is required. There are no
Item 11.a. - Page 4
CITY COUNCIL
APPROVAL OF FY 2017-18 BUDGET
JUNE 13, 2017
PAGE 5
alternatives available, the annual fees must be submitted in order to operate the
system.
2. Information Technology: An increase in network storage requirements associated with
the expanded use of technology requires additional electronic file storage capacity at a
cost of $65,000. The Information Technology division has explored several
alternatives and recommends increasing the on-site storage capacity of the network to
provide for the notable increases in the use of Geographic Information Systems (GIS),
electronic document imaging and email communication.
3. Analyst Position: There is a critical Citywide need for a program analyst to provide
technical support, including GIS analysis for special projects, to identify, compile and
analyze key data to guide decisions; and to additionally implement communication
strategies and plans, including coordination of social media platforms. Staff is
exploring alternatives that may include the reclassification of one position. Additional
funding has been included in the FY 2017-18 Budget to accommodate a
reclassification; however, final recommendations will come forward separately to the
City Council for approval.
4. Engineering Inspector Position: The City currently utilizes consultants to provide
engineering inspection services for right-of-way inspection, developer utility
inspections, stormwater issues and the City's capital projects, such as the pavement
management program and drainage improvements. During the Great Recession, a
strategy of utilizing consultants to perform this task was prudent; however, with the
increased requirements related to stormwater issues and the increased level of
development activity, it would be more cost effective to have a city employee perform
this function. Staff recommends the addition of a full-time, limited term (contract)
engineering inspector position for the 2017-18 fiscal year. Total costs are estimated at
$145,000, of which $62,000 would come from current Capital Improvement Projects
that require inspection services, with the remainder covered by engineering fee
revenue. The concept would provide for an in-house inspector that could provide
services on capital projects during the construction season, when the City is paving
roads and repairing storm drains and, during the rainy season, would provide
stormwater inspection services. The proposal is cost neutral, but is expected to
increase service levels and response times considerably.
There are a few items that are not included in the Budget to bring to the City Council's
attention as well.
1. No budgetary changes have been made to staffing in the Recreation Services
Department. In order to maintain maximum flexibility in determining the
appropriate scope and structure, all current positons continue to be budgeted at
the same level. A recommended reorganization of the department is expected
to be presented to the Council in July.
Item 11.a. - Page 5
CITY COUNCIL
APPROVAL OF FY 2017-18 BUDGET
JUNE 13, 2017
PAGE 6
2. The 2017-18 Budget does not include any adjustment for costs related to the
formation and beginning stages of implementation of the Sustainable Ground
Water Act (SGMA) or the formation of a Groundwater Sustainability Agency
(GSA) beyond actions approved by the City Council on March 28, 2017. At this
time the costs and funding sources remain speculative and unrefined. Further
information and budget adjustment recommendations will be provided to the
City Council as the formation process develops.
3. The Public Works department is still developing recommendations for the next
round of vehicle replacements. The Budget retains current debt service levels,
however these may change when vehicle replacements and lease financing is
finalized.
ALTERNATIVES:
The following action is provided for City Council consideration:
1. Adopt a Resolution approving the FY 2017-18 budget and making appropriations for the
amount budgeted;
2. Revise and adopt a Resolution approving the FY 2017-18 and making appropriations for
the revised amount budgeted; or
3. Provide further direction to staff.
ADVANTAGES:
The recommendations in the Budget reflect revenue and expenditure strategies that will
accomplish the following:
• Maintain key service levels;
• Maintain a substantial investment in improvements to the City's infrastructure and
facilities;
• Begin to address operational sustainability concerns;
• Maintain reserves at or above the City's policy levels; and
• Limit reliance on one-time revenues.
DISADVANTAGES:
The recommendations do not fully address the long term replacement needs of all City
equipment and infrastructure. While balanced in the short term, the significant costs
associated with the PERS rate increases, insurance costs and FCFA adjustments result in
long term cost of service implications to the Long Range Financial Plan that will require
monitoring and possible future adjustments to expenditures and revenues. In addition, a
number of uncertainties exist that could negatively impact revenue projections and status of
the proposed budget. These include the following:
• Potential capital costs associated with recycled water or other similar water projects;
• Future increases to PERS retirement rates; and
• Overall economic activity.
Item 11.a. - Page 6
CITY COUNCIL
APPROVAL OF FY 2017-18 BUDGET
JUNE 13, 2017
PAGE 7
ENVIROMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City's website in accordance with
Government Code Section 54954.2.
Attachment(s):
1. FY 2017-18 Budget
2. Local Sales Tax Fund 10 Year Revenue and Expense Plan
Item 11.a. - Page 7
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING THE FISCAL YEAR 2017-
18 BUDGET AND MAKING APPROPRIATIONS FOR THE
AMOUNT BUDGETED
WHEREAS, a proposed Budget for the City of Arroyo Grande for the Fiscal Year
commencing July 1, 2017 and ending June 30, 2018 was submitted to the City Council
and is on file with the Director of Administrative Services; and
WHEREAS, the City Council also serves as the Board of Directors of the Successor
Agency to the Dissolved Arroyo Grande Redevelopment Agency; and
WHEREAS, proceedings for adoption of said Budget have been duly taken; and
WHEREAS, the total Budget for FY 2017-18 is $26,683,700.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DOES RESOLVE AS FOLLOWS:
SECTION 1. The Budget is adopted as the Budget for the City of Arroyo Grande for the
Fiscal Year commencing July 1, 2017 and ending June 30, 2018.
SECTION 2. At the close of each Fiscal Year, unexpended appropriations in the
Operating Budget will be carried forward to the next fiscal year as necessary to
underwrite the expense of outstanding purchase commitments. Unexpended
appropriations for authorized, but uncompleted projects as approved by the City Council
may be carried forward to the next succeeding Budget upon recommendation by the
Administrative Services Director and approval of the City Manager.
On motion of Council Member , seconded by Council Member , and
on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of , 2017.
Item 11.a. - Page 8
RESOLUTION NO.
PAGE 2
JIM HILL, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
JAMES A. BERGMAN, CITY MANAGER
APPROVED AS TO FORM:
HEATHER WHITHAM, CITY ATTORNEY
Item 11.a. - Page 9
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Item 11.a. - Page 10
CITY OF ARROYO GRANDE
State of California
Mayor Jim Hill
Mayor Pro Tem Tim Brown Council Member Kristen Barneich
Council Member Barbara Harmon Council Member Caren Ray
* CITY OF
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FY 2017-18 Budget
Prepared and Submitted by
Department of Administrative Services
Jim Bergman, City Manager Kelly Wetmore, Legislative & Information Services
Deborah Malicoat,Administrative Services Director/City Director/City Clerk
Treasurer John Rogers, Recreation Services Director
Nicole Valentine, Accounting Manager Steve Annibali, Police Chief
Teresa McClish, Community Development Director Heather Whitham, City Attorney
Chris Magdosku, Public Works Director
Item 11.a. - Page 11
CITY OF ARROYO GRANDE
FY 2017-18 BUDGET
Table of Contents
SECTION 1 - BUDGET MESSAGE
Budget Message 1
SECTION 2—CITYWIDE BUDGET
Operating Budget Overview 2-1
Budget Resolution— FY 2017-18 2-8
Fiscal Policy 2-10
Organization Chart 2-13
Estimated Revenues 2-14
Appropriations 2-19
Interfund Transfers 2-22
Appropriation Limit Calculation 2-26
City Administration Overview 2-27
Legislative & Information Services Overview 2-29
Administrative Services Overview 2-31
Community Development Department Overview 2-33
Police Department Overview 2-35
Recreation Services Overview 2-37
Public Works Overview 2-39
Authorized Staffing by Department 2-42
SECTION 3—GENERAL FUND
Fund Summary 3-1
Revenue by Source 3-2
Revenue Trends 3-3
Revenue Detail 3-5
Expenditure Summary by Department 3-11
Expenditure Summary by Object 3-14
SECTION 4—SPECIAL REVENUE FUNDS
Fire Protection Impact Fee Fund (Fund 210) 4-1
Public Access Television (Fund 211) 4-2
Police Facilities Impact Fees (Fund 212) 4-3
Park Development Fund (Fund 213) 4-4
Item 11.a. - Page 12
CITY OF ARROYO GRANDE
FY 2015-16 & FY 2016-17 BIENNIAL BUDGET
Table of Contents
Park Improvement Fund (Fund 214) 4-5
Recreation Community Center Fund (Fund 215) 4-6
Grace Lane Assessment District (Fund 216) 4-7
Landscape Maintenance District Fund (Fund 217) 4-8
Local Sales Tax Fund (Fund 218) 4-9
Parkside Assessment District (Fund 219) 4-10
Streets(Gas Tax) Fund (Fund 220) 4-11
Traffic Signalization Fund (Fund 222) 4-12
Traffic Circulation Fund (Fund 223) 4-13
Transportation Facility Impact Fund (Fund 224) 4-14
Transportation Fund (Fund 225) 4-15
Water Neutralization Impact (Fund 226) 4-16
Construction Tax Fund (Fund 230) 4-17
Drainage Facility Fund (Fund 231) 4-18
In-Lieu Affordable Housing(Fund 232) 4-19
In-Lieu Underground Utility(Fund 233) 4-20
Tourism Business Improvement District(Fund 240) 4-21
Water Availability Fund (Fund 241) 4-22
Community Development Block Grant (Fund 250) 4-23
State COPS Block Grant(Fund 271) 4-24
SECTION 5— ENTERPRISE FUNDS
Sewer Fund (Fund 612)
Fund Summary 5-1
Sewer Facility Connection Fund (Fund 634)
Fund Summary 5-2
Water Fund (Fund 640)
Fund Summary 5-3
Lopez Fund (Fund 641)
Fund Summary 5-4
Water Facility Fund (Fund 642)
Fund Summary 5-5
ii
Item 11.a. - Page 13
CITY OF ARROYO GRANDE
FY 2015-16 & FY 2016-17 BIENNIAL BUDGET
Table of Contents
SECTION 6—TRUST&AGENCY FUNDS
Successor Agency to the Former Redevelopment Agency (Fund 286)
Fund Summary 6-1
Successor Agency to the Former Redevelopment Agency—Housing Function (Fund 287)
Fund Summary 6-2
Downtown Parking Fund (Fund 751)
Fund Summary 6-3
SECTION 7—CAPITAL IMPROVEMENT PROGRAM
Introduction 7-1
Description of Capital Improvement Program Funding Sources 7-2
Project Summaries & Description: Recommended Projects for FY 2017-18 7-5
Project Summary by Type—Current Incomplete Projects to Carry Forward to FY 2017-18 7-28
Project Summary by Type—Proposed Projects FY 2017-18 7-32
SECTION 8—APPENDICES
Community Profile 8-1
Significant Accounting Policies 8-4
Glossary 8-11
Guide to Funds by Number 8-21
SECTION 9—SUPPORTING DOCUMENTATION
City Council 9-1
City Manager 9-3
City Attorney 9-5
City Clerk 9-6
Information Technology 9-9
Printing and Duplication 9-13
Administrative Services 9-14
Non-Departmental 9-16
Planning 9-19
Engineering 9-21
Item 11.a. - Page 14
CITY OF ARROYO GRANDE
FY 2015-16 & FY 2016-17 BIENNIAL BUDGET
Table of Contents
SECTION 9—SUPPORTING DOCUMENTATION (Continued)
Building and Life Safety 9-24
Water Neutralization 9-26
Police Administration 9-28
Police Patrol Services 9-35
Police Support Services 9-37
Recreation Administration 9-41
Preschool Program 9-44
Special Recreation Programs 9-45
Children in Motion 9-47
Public Works Administration 9-49
Park Maintenance 9-51
Soto Sports Complex 9-55
Automotive Shop 9-58
Governmental Building Maintenance 9-60
Street and Bridge Maintenance 9-63
Grace Lane Assessment District 9-67
Landscape Maintenance District 9-68
Parkside Maintenance District 9-69
Sewer Maintenance 9-70
Water Administration 9-75
Water Production 9-79
Water Distribution 9-80
iv
Item 11.a. - Page 15
CITY OF ARROYO GRANDE
SECTION 1 - BUDGET MESSAGE
Budget FY 2017-18
Item 11.a. - Page 16
which the City is a member agency, will also develop a
'4 1 biennial budget in 2018-20; the City will benefit from
being on the same budgetary schedule as the Authority.
CITY MANAGER'S OFFICE
,�"j Like most municipal agencies in California, the City of
Arroyo Grande has experienced tremendous budget
challenges over the past few years, most notably from
June 2017 rising pension and health care costs. The proposed City
budget represents a mixture of both increased financial
capacity, but also continued challenges and constraints.
Honorable Mayor and Members of the City Council: It includes the addition of one full-time limited term
inspection position and the reclassification of an analyst
The staff of the City of Arroyo Grande is pleased to position in the Community Development department.
present the City Budget for Fiscal Year (FY) 2017-18.
Budgets for all funds are incorporated into the document. Despite operational funding constraints, the budget
The FY 2017-18 proposed budget is balanced, will continues the City's commitment to utilize revenue from
continue to fund the high quality of services provided to the 2006 Local Sales Tax Measure for the purposes
the community, and will invest in the future through intended, which primarily consist of capital
capital improvements and maintenance activities. improvements. In addition, the budget does not rely on
General Fund fee or tax increases except adjustments for
As discussed with the City Council on March 28, 2017, inflation and increased cost recovery, as previously
the City is currently undergoing several transitions and directed by the City Council.
faces some critical challenges in the next few years
including the onboarding of a new City Manager, The recommended Citywide total budget is $26.7 million
retirement of key staff, and fiscal sustainability issues. for FY 2017-18. Proposed General Fund expenditures
Due to these factors, the City has prepared a one year are $16.9 million in FY 2017-18.
budget for FY 2017-18 and intends to return to a two-
year format in FY 2018-19. Ongoing property tax, sales tax and transient occupancy
tax (TOT) revenues have increased over the past year
The one-year budget concept is essentially to maintain and are projected to continue a modest, but steady
the status quo, with only minor adjustments where increase during the budget period.
necessary and defer the discussion of any new or major
changes to the development of the 2018-20 biennial Building related fees have experienced healthy increases
budget. In addition, the Five Cities Fire Authority, of in most accounts over the past year. These revenues
Item 11.a. - Page 17
FY 2017-18 Budget Message
are estimated to continue to increase modestly, but could Nitrification Reduction, and Reservoirs No. 3 and No. 4
increase more if building activity escalates even more Coating and Seismic Evaluation.
rapidly. However, staff feels it is important to budget
these revenues conservatively since they are cyclical and The following budget represents the professional
development opportunities continue to diminish. As a expertise of the entire department director team for
result, it would not be prudent to rely on an elevated level proposed City services, operations and programs. It
of building permit revenue in the future. reflects both the Fiscal Policy and budget priorities
established by the City Council. The overall objective is
The General Fund balance is projected to be $6.7 million to meet the community's needs and provide services in
by the end of the budget period. This amount will exceed the most effective, efficient and responsive manner.
the City's policy goal of 20% of General Fund
expenditures. It would not be possible to develop or administer the City
budget without the leadership and direction provided by
Both the Water and Sewer Funds are also balanced and the City Council and the ongoing commitment of the staff.
fully fund the projects approved by the City Council in the Therefore, this budget is presented with thankful
Water and Wastewater Master Plans. The Water Fund appreciation for the efforts on behalf of the community.
has a projected working capital fund balance at the end
of FY 2017-18 of $2.5 million, which remains just above
the policy goal of 90 days of operating expenses plus /s/jtm,13eh 4 r
$500,000, or approximately $2 million. The ending JIM BERGMAN
working capital balance for the Sewer Fund is projected CITY MANAGER
to be $1.1 million, which exceeds the policy goal equal to
approximately $750,000.
The recommended Capital Improvement Program (CIP)
includes the funding projected necessary to address
many of the major needs identified. These include the
annual Pavement Management Program, sidewalk
repairs, drainage repairs, Phase II of the upgrade of the
Corporation Yard offices, ongoing Americans with
Disabilities Act (ADA) improvements, trenchless sewer
rehabilitation, Well No. 11 Construction, Reservoir
Item 11.a. - Page 18
CITY OF ARROYO GRANDE
SECTION 2 - CITYWIDE BUDGET
Budget FY 2017-18
Item 11.a. - Page 19
CITY OF ARROYO GRANDE
BUDGET OVERVIEW
For the Fiscal Year Ending 2017-18
The City's Budget is a flexible spending plan that is the legal authority for departments to commit financial resources to provide services within
the City of Arroyo Grande. The Operating Budget for Fiscal Year (FY) 2017-18 is $26.7 million. The City budget includes $16.9 million in the
General Fund and $9.8 million in Other Funds (i.e., Water & Sewer Operations, Grant Funds, Street Maintenance, etc). The City's General Fund
Budget is approximately 63% of the total Operating Budget in FY 2017-18. The City's General Fund Budget provides the majority of services
commonly associated with government (i.e., public safety, recreation, community development, general government, and public works). The
Capital Improvement Program expenditures have also been included in the Budget.
Total Expenditures
$26.7 Million
Enterprise Funds,
$5,635,000
General Fund,
$16,892,500
Capital
Improvement
Fund, $1,866,900
Other Funds,
$2,289,300
2-1
I. Users Guide to the Operating Budget
Historically, every two years, the Administrative Services Department coordinates the preparation of three key documents:
1. Operating Budget
2. Capital Improvement Program
3. Cost Allocation Plan
The Operating Budget and Capital Improvement Program are combined to become the Biennial Budget. The Cost Allocation Plan is a separate
document. For FY 2017-18, a one-year budget has been prepared as the City is in a transition period with changes to key staff positions. The
intent is to return to a two-year budget format in FY 2018-19. The FY 2017-18 Budget was prepared as a "status quo" budget, essentially very
few changes from the FY 2016-17 Budget are recommended; only the most urgently needed adjustments and changes are included.
Operating Budget
The Operating Budget is summarized at a department level. Department budgets report related operations and programs aimed at
accomplishing a broad goal or accomplishing a major service. Every effort has been made to present the budget in an easy to read format.
The Operating Budget is divided into nine sections: (1) Budget Message; (2) Citywide Budget (All Funds); (3) General Fund; (4) Special Revenue
Funds; (5) Enterprise Funds; (6) Trust & Agency Funds; (7) Capital Improvement Program; (8) Appendices; and (9) Supporting Documentation.
The Citywide Budget Section reports on information for all City operations. Summaries for each fund are reported within the applicable section.
As an introduction to the Operating Budget, it is recommended that the reader review the budget overview on the succeeding pages and
summary information included in Section 2 — Citywide Budget. Department overviews present the departmental description, personnel
positions, programs, activities and funding totals. The pie charts on each overview depicts the department's proportional share of the Citywide
operating expenditure budget as well as the proportional share of full time equivalent employees allocated to the department.
Object descriptions, numerical codes, and four years of budget information are presented in the operating budget section. The General and
Water Funds, both of which have multiple departments and divisions or programs, present summary fund expenditures and individual
departmental expenditures. Budget line item objects are listed in account numerical order. Historical information is provided for comparison
purposes.
2-2
Item 11.a. - Page 21
Capital Improvement Program
The Capital Improvement Program is presented as a separate section in this document (section 7). Typically the City prepares a five-year Capital
Improvement Program. However, given the one-year nature of the FY 2017-18 Budget, only one additional year of information is presented. It
is anticipated that the City will return to the five-year format with the next Biennial Budget.
Each project has been assigned an identification number that will remain with the project throughout its life. The project identification number
allows the tracking and monitoring of projects over multi-year periods. The sequential numbers do not represent the priority of each project.
Project priority is determined by the needs of the community.
Prior to City Council's consideration of the final budget document, the Capital Improvement Program was provided to the Planning Commission
for review to ensure consistency with the City's General Plan. A project description is provided for each proposed project for FY 2017-18 with
information on the funding being provided.
City of Arroyo Grande Cost Allocation Plan
The City of Arroyo Grande Cost Allocation Plan is a budget document prepared in the spring of each year. A Cost Allocation Plan is a widely
recognized and well-used method of distributing administrative overhead "support" costs to the benefiting programs within the City. The City
Council adopted its first Cost Allocation Plan on March 12, 1996. That plan established the method of allocating indirect or support costs. The
Cost Allocation Plan is updated each year based upon the approved budget data for the current year and actual financial and statistical data for
prior years.
II. Budget Development Process for FY 2017-18 Budget
The City Council held a budget discussion on March 28, 2017 to review and discuss the current financial situation in addition to financial and
operational trends and challenges. During this meeting, the City Council received information regarding future revenue estimates and projected
cost increases, particularly associated with retirement contributions, and the implications of these financial matters to the Long Range Financial
Plan. In addition, Council provided direction on the proposed "status quo" budget concept, which will allow the new City Manager the
opportunity to be part of the entire budget process. In addition, the previously established Council Goals were reaffirmed for 2017-18 with only
minor changes. The Council Goals, as modified, are presented below:
• Support City infrastructure: Complete asset replacement schedules for City infrastructure including buildings, drainage facilities, parks, vehicles,
sidewalks,fire, and information technology and identify funding options.
• Retain and attract employees: Complete a comparison study of all departments: salaries, benefits and job descriptions. If there is a measurable
way to establish service levels,e.g.crime rate adjusted for demographics,we should include it.
• Brisco Interchange Project: Complete environmental analysis and address issues regarding Brisco Interchange project to move forward.
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Item 11.a. - Page 22
• Increase water security: Continue monitoring the local water supply and demand situation while focusing upon local and regional water
recycling efforts and committing to desired project(s).
• Enhance parking: Incorporate a Parking Study with the East Grand Avenue corridor study through consultant support.
• Maintain cost-effective fire service: Finish Five Cities Fire Authority Strategic Study, return to Council for review and prioritization, including
incorporation into City budget.
• Improve financial sustainability through economic development: Complete Economic Strategic Plan, with particular attention to business
retention,targeted opportunities, and realistic projections of revenue impacts.
Budget Change Procedures
The City's Operating Budget is a flexible-spending plan, which commits resources to the accomplishment of City Council goals and objectives.
City Council approval is required for changes impacting fund balance (i.e., increases to appropriations that are not offset by matching increases
to estimated revenue). Approval is also required for all budget transfers between departments/divisions that alter the fund balance.
Supplemental budget appropriations can be made at any time during the year and are reflected in the Mid-Year Budget Review.
III. Constitutional Spending Limits
Article XIII (B) of the California Constitution provides that the City's annual appropriations be subject to certain State limitations. This
appropriations limit is often referred to as the Gann Limitation. The City's limitation is calculated each year and is established by a resolution of
the City Council.
The computation and the appropriate resolution is prepared when the final FY 2017-18 budget is presented to the City Council for approval.
IV. Key Budget Assumptions
Several budget assumptions were included in the Operating Budget for FY 2017-18. These assumptions will be carefully monitored throughout
the fiscal year while evaluating budgetary performance. The key budget assumptions include:
A. Sales Tax revenues are estimated to increase by approximately 4%
B. Property Tax revenues are estimated to increase by 4%
C. Transient Occupancy Tax is estimated to increase by 3%
D. Revenues from Community Development Fees for Services include an estimated $60,000 in growth from fee increases, as previously
directed by the City Council
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Item 11.a. - Page 23
E. All other revenues are budgeted at historical and/or estimated FY 2016-17 amounts
F. Staffing and related benefit budgets are provided for every authorized position at the level the incumbent employee is projected to
occupy in the pay scale
V. General Fund Balance
The ending fund balance in FY 2017-18 is projected to be approximately $6.7 million, which is above the 20% minimum goal. Additional
summary and details are provided in section 3 of the document.
For tracking purposes the Local Sales Tax is shown in a separate fund in the Special Revenue Fund section (section 4) of the budget and is not
included in the General Fund.
VI. Revenue Growth
General Fund estimated revenues are $14.2 Million for FY 2017-18, which represents an increase of approximately 1.3% from FY 2016-17. The
table below reflects five years of revenue history for the General Fund:
General Fund Revenues
16,000
14,000
12,000
0 •Taxes
c 10,000 •Licenses& Permits
CD
Vi 8,000 . Fines& Penalties
0
s
c
6,000 . •Use of Money&Property
4,000 •Aid from Other Governments
2,000 Charges for Services
-
Other Revenues
13-14 14-15 15-16 16-17 17-18
Fiscal Year
VII. One-Time Revenue Sources
The City is not projecting any significant one-time revenues in FY 2017-18 other than grants received for specific Capital Improvement Projects.
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Item 11.a. - Page 24
VIII. Expenditure Containment
Expenditure containment and efficient service delivery has been and continues to be a high priority. The budget was built using a "status quo"
concept. Equipment and machinery included in the budget are replacements of existing stock that is no longer functioning. In total, FY 2017-18
General Fund budget expenditures increase by $155,500 (less than 1%) from the amended budget for the previous fiscal year. The largest
portion of the increase is to salaries and benefits, which is due to increasing salaries as well as significant increases for PERS, medical, and
workers' compensation insurance expenditures. In addition, the budget recommends the establishment of one full-time limited term position in
the General Fund.
The changes in budgeted appropriations in the General Fund are the result of the following increases and decreases:
FY 2017-18
Salary& Benefits $ 812,260
Services &Supplies (279,115)
Debt Service 85
Capital Outlay 32,700
Transfers (236,871
Expenditure Savings (173,500)
Total Increases (Decreases)to Expenditures $ 155,559
IX. Recommended Expenditure Service Level Additions or Changes
Departmental budgets were prepared using a "status quo" concept, however there are adjustments to four programs recommended.
1. Water Administration: Due to increased fees paid to the State of California for the operation of the water system, an additional $20,000
is required. There are no alternatives available,the annual fees must be submitted in order to operate the system.
2. An increase in network storage requirements associated with the expanded use of technology requires additional electronic file storage
capacity at a cost of$65,000. The Information Technology division has explored several alternatives and recommends increasing the on-
site storage capacity of the network to provide for the notable increases in the use of Geographic Information Systems (GIS), electronic
document imaging and email communication.
3. There is a critical Citywide need for a program analyst to provide technical support, including GIS analysis for special projects, to identify,
compile and analyze key data to guide decisions; and to additionally implement communication strategies and plans, including
coordination of social media platforms. Staff is exploring alternatives that may include the reclassification of one position. Additional
funding has been included in the FY 2017-18 Budget to accommodate a reclassification, however final recommendations will come
forward separately to the City Council for approval.
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Item 11.a. - Page 25
4. The City currently utilizes consultants to provide engineering inspection services for right-of-way inspection, developer utility
inspections, stormwater issues and the City's capital projects, such as the pavement management program and drainage improvements.
During the Great Recession, a strategy of utilizing consultants to perform this task was prudent; however with the increased
requirements related to stormwater issues and the increased level of development activity, it would be more cost effective to have a city
employee perform this function. Staff recommends the addition of a full-time, limited term (contract) engineering inspector position for
the 2017-18 fiscal year. Total costs are estimated at $145,000, of which $62,000 would come from current Capital Improvement
Projects that require inspection services, with the remainder covered by engineering fee revenue. The concept would provide for an in-
house inspector that could provide services on capital projects during the construction season, when the City is paving roads and
repairing storm drains and, during the rainy season, would provide stormwater inspection services. The proposal is cost neutral, but is
expected to increase service levels and response times considerably.
X. Long-Range Financial Projections
For many years the City has used a long-range financial planning process, which results in the development of a 10-year Long-Range Financial
Plan. The plan is updated consistent with each budget and is designed to assist in better long-term decision making, to better link strategic
planning to financial resources, and to provide for more creative solutions to meet long-range funding needs.
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Item 11.a. - Page 26
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING THE FISCAL YEAR 2017-18
BUDGET AND MAKING APPROPRIATIONS FOR THE
AMOUNT BUDGETED
WHEREAS, a proposed Budget for the City of Arroyo Grande for the Fiscal Year
commencing July 1, 2017 and ending June 30, 2018 was submitted to the City Council and
is on file with the Director of Administrative Services; and
WHEREAS, the City Council also serves as the Board of Directors of the Successor
Agency to the Dissolved Arroyo Grande Redevelopment Agency; and
WHEREAS, proceedings for adoption of said Budget have been duly taken; and
WHEREAS, the total Budget for FY 2017-18 is $26,683,700.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES
RESOLVE AS FOLLOWS:
SECTION 1. The Budget is adopted as the Budget for the City of Arroyo Grande for the
Fiscal Year commencing July 1, 2017 and ending June 30, 2018.
SECTION 2. At the close of each Fiscal Year, unexpended appropriations in the Operating
Budget will be carried forward to the next fiscal year as necessary to underwrite the
expense of outstanding purchase commitments. Unexpended appropriations for authorized,
but uncompleted projects as approved by the City Council may be carried forward to the
next succeeding Budget upon recommendation by the Administrative Services Director and
approval of the City Manager.
On motion of Council Member , seconded by Council Member , and on
the following roll call vote, to wit:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
the foregoing Resolution was passed and adopted this day of , 2017.
2-8
Item 11.a. - Page 27
RESOLUTION NO.
PAGE 2
JIM HILL, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
JIM BERGMAN, CITY MANAGER
APPROVED AS TO FORM:
HEATHER WHITHAM, CITY ATTORNEY
2-9
Item 11.a. - Page 28
CITY OF ARROYO GRANDE
FISCAL POLICY
Adopted by the City Council: September 5, 1995
Revised: June 28, 2011
The budget document is a policy statement and financial plan that allocates City resources such as personnel, materials, and equipment in
tangible ways to achieve the general goal of a balanced community. It is, therefore, prudent for the City Council to have adopted a Fiscal Policy
to guide staff through the budget-development process. The Fiscal Policy is a guideline, not an absolute. The Policy describes goals the Council
seeks to achieve to secure fiscal solvency, superior levels of customer service, and maximum cost efficiency. The Policy components are as
follows:
RESERVES
• Establish and maintain a Fund Balance reserve goal of 20%of expenditures with a minimum of 15% in the General Fund.
• Maintain a minimum of 5%of the General Fund budget as a Contingency Reserve.
• Contribute 10%of annual appropriations to the improvement of Infrastructure.
FISCAL MANAGEMENT
• Maintain safety and liquidity while maximizing investment revenue.
• Utilize grants and subsidies from other sources when possible and cost-effective.
• Charge fees for services that reflect the cost of providing such services.
• Review fees annually, establish actual costs, adjust existing fees and establish new fees as needed.
• Recover costs when possible for facility use, planning and building services, code enforcement, community events and
administrative costs.
• Develop short and long-term financial plans.
• Develop fiscal models to reflect development and planning policies to ensure resources are adequate to provide service needs.
• Maintain a PERS Retirement Fund in which the City funds retirement costs on an annual basis at no lower than the projected long-
term average rates in order to eliminate the fluctuations in PERS costs and provide long-term stability.
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Item 11.a. - Page 29
Fiscal Policy
NEW SERVICES
• Add new services only when a need has been identified and when adequate staffing and funding sources have been provided.
PUBLIC SAFETY
• Provide funding to maintain the safety of the citizens of Arroyo Grande at a level that ensures that Arroyo Grande maintains its
position as one of the safest cities in San Luis Obispo County.
WATER, LOPEZ AND SEWER FUNDS
• Maintain reserve funds equal to 90 days of operating expenses plus $500,000 and one year of debt service.
FACILITIES
• Plan for new facilities only if operations and maintenance costs for those new facilities will not negatively impact the operating
budget.
• Provide adequate routine maintenance each year to avoid the cost of deferred maintenance.
OPERATIONAL EFFICIENCIES
• Provide City services in the most cost-effective manner.
• Provide staffing levels that allow employees to respond promptly to service requests from the public.
• Utilize consultants and temporary help for special projects or peak workload periods.
• Utilize community expertise on a voluntary basis as appropriate.
• Ensure that fee-supported services are staffed appropriately to render the services for which customers have paid.
• Work through regional agencies to share costs for local and mandated programs whenever possible.
EMPLOYEE DEVELOPMENT
• Attract and retain competent employees for the City work force by compensating employees fairly, providing adequate training
opportunities, ensuring safe working conditions, and maintaining a professional work environment.
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Item 11.a. - Page 30
Fiscal Policy
ECONOMIC DEVELOPMENT
• Promote a mix of businesses that contributes to a balanced community, develop programs to enhance and retain existing
businesses, and pursue new developments and businesses that add to but do not detract from the City's economic base.
• Maximize opportunities for the existing business community, thereby increasing existing sources of revenue to meet the increasing
demands for service.
RETIREE MEDICAL
• Pre-fund retiree medical benefit costs.
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Item 11.a. - Page 31
CITY OF ARROYO GRANDE
ORGANIZATIONAL CHART
Citizens of
Arroyo Grande
City Council
Boards &
Commissions City Attorney
City Manager
Legislative&
Administrative Community Information Police Public Works Recreation
Services Development Services Services
Finance Building& City Clerk Patrol Capital Chidren in
Life Safety Services Projects Motion
Human Information Support Maintenance
Resources Engineering Preschool
Techology Services Services
Planning ® SEventspecial
Sports
Leagues
2-13
Item 11.a. - Page 32
CITY OF ARROYO GRANDE
FY 2017-18 CITYWIDE ESTIMATED REVENUES BY SOURCE
$26.3 Million
Fines&Penalties
Licenses&Permits <1%
1%
Use of Money&Property
2%
Taxes&Assessments_\ —\
59%
—Intergovernmental
4%
_Charges for Services
Other Revenue 33%
1%
2-14
CITY OF ARROYO GRANDE
ESTIMATED REVENUES BY FUND
Budget FY 2017-18
Taxes&Assessments Licenses& Permits Fines& Penalties Use of Money& Property
Fund FY 2017-18 FY 2017-18 FY 2017-18 FY 2017-18
General Fund $ 12,131,300 $ 403,000 $ 43,000 $ 369,200
Special Revenue Funds
Fire Protection Impact Fees - - - 500
Public Access Television - - - -
Police Protection Impact Fees - - - 300
Park Development - - - 6,000
Park Improvement - - - 700
Recreation Community Center - - - 200
Grace Lane Assessment District 10,400 - - 200
Landscape Maintenance District 5,800 - - 100
Local Sales Tax 2,323,100 - - 8,500
Parkside Assessment District 42,000 - - 2,500
Streets(Gas Tax) - - - -
Traffic Signalization - - - 6,000
Traffic Circulation - - - 400
Transportation Facility Impact Fees - - - 10,000
Transportation Fund - - - -
Water Neutralization Impact Fees - - - 2,000
In-Lieu Affordable Housing - - - 400
Tourism Business Improvement Dist. 195,000 - - -
Water Availability - - - 8,000
State COPS Block Grant - - - 800
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Item 11.a. - Page 34
CITY OF ARROYO GRANDE
ESTIMATED REVENUES BY FUND
Budget FY 2017-18
Taxes&Assessments Licenses& Permits Fines& Penalties Use of Money& Property
Fund FY 2017-18 FY 2017-18 FY 2017-18 FY 2017-18
Enterprise Funds
Sewer $ - $ - $ - $ 14,000
Sewer Facility - - - 2,000
Water - - - 47,000
Lopez - - - -
Water Facility - - - 5,000
Trust&Agency Funds
Successor Agency to the Former
Redevelopment Agency 479,180 - - -
Successor Agency to the Former
Redevelopment Agency- Housing 284,900 - - -
Downtown Parking 10,000 - - 1,000
Capital Project Funds
Capital Improvement Program - - - -
Total $ 15,481,680 $ 403,000 $ 43,000 $ 484,800
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Item 11.a. - Page 35
CITY OF ARROYO GRANDE
ESTIMATED REVENUES BY FUND
Budget FY 2017-18
Intergovernmental Revenue Charges for Services Other Revenue Total
Fund FY 2017-18 FY 2017-18 FY 2017-18 FY 2017-18
General Fund $ 127,900 $ 1,151,100 $ 20,500 $ 14,246,000
Special Revenue Funds
Fire Protection Impact Fees - 35,000 - 35,500
Public Access Television - 8,000 - 8,000
Police Protection Impact Fees - 5,000 - 5,300
Park Development - 95,000 - 101,000
Park Improvement - 50,000 - 50,700
Recreation Community Center - 3,600 - 3,800
Grace Lane Assessment District - - - 10,600
Landscape Maintenance District - - - 5,900
Local Sales Tax - - - 2,331,600
Parkside Assessment District - - - 44,500
Streets(Gas Tax) 500,284 - - 500,284
Traffic Signalization - 30,000 - 36,000
Traffic Circulation - - - 400
Transportation Facility Impact Fees - 75,000 - 85,000
Transportation Fund 252,816 - - 252,816
Water Neutralization Impact Fees - 56,000 - 58,000
In-Lieu Affordable Housing - 18,000 100,000 118,400
Tourism Business Improvement Dist. - - 5,000 200,000
Water Availability - 49,000 - 57,000
State COPS Block Grant 120,000 - - 120,800
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Item 11.a. - Page 36
CITY OF ARROYO GRANDE
ESTIMATED REVENUES BY FUND
Budget FY 2017-18
Intergovernmental Revenue Charges for Services Other Revenue Total
Fund FY 2017-18 FY 2017-18 FY 2017-18 FY 2017-18
Enterprise Funds
Sewer $ - $ 918,300 $ 5,000 $ 937,300
Sewer Facility - 40,000 - 42,000
Water - 6,182,000 20,000 6,249,000
Lopez - - - -
Water Facility - 55,000 - 60,000
Trust&Agency Funds
Successor Agency to the Former
Redevelopment Agency - - - 479,180
Successor Agency to the Former
Redevelopment Agency- Housing - - - 284,900
Downtown Parking - - - 11,000
Capital Project Funds -
Capital Improvement Program - - - -
Total $ 1,001,000 $ 8,771,000 $ 150,500 $ 26,334,980
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Item 11.a. - Page 37
CITY OF ARROYO GRANDE
FY 2017-18 CITYWIDE APPROPRIATIONS BY USE
$26.7 Million
rServices&Supplies
/ 41%
Salaries& Ben
46%
Capital Items
1%
Capital Projects
8%
2-19
CITY OF ARROYO GRANDE
APPROPRIATIONS BY FUND
Budget FY 2017-18
Salaries& Benefits Services&Supplies Debt Service
Fund FY 2017-18 FY 2017-18 FY 2017-18
General Fund $ 10,894,400 $ 5,622,600 $ 251,300
Special Revenue Funds
Grace Lane Assessment District - 13,300 -
Landscape Maintenance District - 5,700 -
Local Sales Tax - 260,600 20,000
Parkside Assessment District - 30,000 -
Streets(Gas Tax) 415,900 301,800 49,600
Transportation Fund - 20,000 -
Water Neutralization Impact Fees - 106,000 -
In-Lieu Affordable Housing - 75,000 -
Tourism Business Improvement Dist. - 248,000 -
Enterprise Funds
Sewer 236,700 138,800 20,900
Water 703,100 631,700 21,800
Lopez - 3,505,200 -
Trust&Agency Funds
Successor Agency to the Former
Redevelopment Agency - 4,000 450,200
Successor Agency to the Former
Redevelopment Agency-Housing - 3,000 281,900
Downtown Parking - 4,300 -
Capital Project Funds
Capital Improvement Program - - -
Total $ 12,250,100 $ 10,970,000 $ 1,095,700
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Item 11.a. - Page 39
CITY OF ARROYO GRANDE
APPROPRIATIONS BY FUND
Budget FY 2017-18
Capital Items Capital Projects Total Appropriations
Fund FY 2017-18 FY 2017-18 FY 2017-18
General Fund $ 124,200 $ - $ 16,892,500
Special Revenue Funds
Grace Lane Assessment District - - 13,300
Landscape Maintenance District - - 5,700
Local Sales Tax - - 280,600
Parkside Assessment District - - 30,000
Streets(Gas Tax) - - 767,300
Transportation Fund - - 20,000
Water Neutralization Impact Fees - - 106,000
In-Lieu Affordable Housing - - 75,000
Tourism Business Improvement Dist. - - 248,000
Enterprise Funds
Sewer 2,500 107,100 506,000
Water 9,600 257,600 1,623,800
Lopez - - 3,505,200
Trust&Agency Funds
Successor Agency to the Former
Redevelopment Agency - - 454,200
Successor Agency to the Former
Redevelopment Agency-Housing - - 284,900
Downtown Parking - - 4,300
Capital Project Funds
Capital Improvement Program - 1,866,900 1,866,900
Total $ 136,300 $ 2,231,600 $ 26,683,700
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Item 11.a. - Page 40
CITY OF ARROYO GRANDE
INTERFUND TRANSFERS
Fiscal Year 2017-18
TRANSFERS IN
Funds Personnel Cost Allocation Capital Other Total
General Fund $ 1,375,400 $ 866,000 $ - $ 415,900 $ 2,657,300
Special Revenue Funds
Streets(Gas Tax) - - - 359,100 359,100
Water Neutralization Fund - - - 50,000 50,000
Tourism Business Improvement District Fund - - - 5,000 5,000
Capital Project Funds
Capital Improvement Program - - 1,861,500 - 1,861,500
Debt Service Funds
USDA City Hall Loan - - - 73,800 73,800
Enterprise Funds
Water - - 187,600 - 187,600
Lopez - - - 3,505,200 3,505,200
Total 1,375,400 866,000 2,049,100 4,409,000 8,699,500
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Item 11.a. - Page 41
CITY OF ARROYO GRANDE
INTERFUND TRANSFERS
Fiscal Year 2017-18
TRANSFERS OUT
Funds Personnel Cost Allocation Capital Other Total
General Fund $ - $ - $ - $ 45,000 $ 45,000
Special Revenue Funds
Park Improvement Fund - - 60,000 - 60,000
Grace Lane Assessment District - 3,500 - - 3,500
Landscape Maintenance District - 2,400 - - 2,400
Local Sales Tax - - 1,641,200 605,900 2,247,100
Parkside Assessment District - 4,600 - - 4,600
Streets(Gas Tax) 92,100 - - - 92,100
Transportation Fund 15,700 100,000 117,100 232,800
Community Development Block Grant - - 60,300 - 60,300
Water Availability Fund 113,200 113,200
Tourism Business Improvement District Fund - - - 3,000 3,000
COPS 20,200 20,200
Enterprise Funds
Sewer 272,400 70,200 - 5,000 347,600
Water 990,700 766,000 - 3,564,000 5,320,700
Water Facility - - 74,400 - 74,400
Trust&Agency Funds
Successor Agency to the Former Redevelopment
Agency - - - 69,000 69,000
Downtown Parking - 3,600 - - 3,600
Total $ 1,375,400 $ 866,000 $ 2,049,100 $ 4,409,000 $ 8,699,500
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Item 11.a. - Page 42
CITY OF ARROYO GRANDE
INTERFUND TRANSFERS
For the Fiscal Year Ending 2017-18
The City of Arroyo Grande uses transfers to charge one fund for services provided by another fund. The cost of the service to be provided to another fund is made up of two types
of costs, direct costs and indirect costs. Direct costs are those expenses that can be directly attributed to the activity, such as the salary and benefit cost of a water employee
working on sewer lines. The direct costs are transferred to the benefiting fund by means of personnel transfers. Indirect costs are expenses not readily identifiable with a particular
action or service, but rather are incurred for a joint purpose, which benefits more than one fund/department. Common examples of indirect costs are accounting, personnel,
building maintenance, and utility expenses. Though indirect costs are not readily identifiable with direct operating programs, they can be allocated based on rational and logical
methods. The indirect costs are transferred to the benefiting fund by means of interfund transfers.
Personnel Transfers-Personnel transfers are for the direct cost of employee time spent doing work in a different fund or program. All employees that are charged to one fund, but
do activities in another fund, have their salary and benefits charged to the benefiting fund through personnel transfers. For instance, the Utility Billing Clerk spends 90% of their
time in answering questions regarding water bills, receiving and applying water payments, while 100%of their salary and benefits are charged to the General Fund. Therefore,the
Water and Sewer Funds reimburse the General Fund for 90%of the costs via an interfund transfer.
* The Streets (Gas Tax), Sewer, Water and Successor Agency to the Former Redevlopment Agency Funds transfers funds to the General Fund to cover personnel-related
services in the City Administration, Legislative and Information Services,Administrative Services,Community Development and Public Works departments.
* The Local Sales Tax Fund transfers funds to the General Fund to cover the salary and benefits of a Senior Police Officer position.
Cost Allocation Transfers- Cost allocation transfers are for direct costs incurred in the General Fund but used by other funds. Items such as telephone charges, postage, property
tax, and utility costs are allocated to other funds based on the use. Cost Allocation is a method of allocating indirect costs based on the proportionate share of benefits received.
Different costs may have different methods of allocation. For instance, payroll costs are allocated on the number of full time positions, City Council costs on the number of Council
Agenda items,the City Manager budget on citywide fund appropriations, and building maintenance costs on the number of departmental square feet in City buildings.
* The Local Sales Tax and Transportation Funds transfers funds to the Streets Fund to cover street and bridge maintenance-related expenditures.
* The Local Sales Tax Fund transfers funds to the General Fund to cover Retention Basin Drainage Improvements and the Narcotics Task Force.
* The Sewer,Water and Dowtown Parking District Fund reimburses the General Fund for utilities,computers, insurances, and auto maintenance.
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Item 11.a. - Page 43
CITY OF ARROYO GRANDE
INTERFUND TRANSFERS
For the Fiscal Year Ending 2017-18
Capital Transfers - Capital transfers are made to the Construction Improvement Program to finance projects related to the funding source, i.e., Water, Sewer and Sales Tax Fund
transfers funds to the Capital Improvement Program for the Corporation Yard Building Improvements Project.
* A detailed description of funded CIP Projects is located in Section 7-Capital Improvement Fund under the Project Revenue Summary schedule.
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Item 11.a. - Page 44
CITY OF ARROYO GRANDE
CALCULATION OF APPROPRIATION LIMIT FROM TAX PROCEEDS
FOR FISCAL YEAR 2017-18
Appropriation limit for 2016-17 $ 20,572,263 (A)
Multiplied by the appropriation limit change factors:
Per Capita Personal Income Change: 3.69%
Conversion to ratio: 3.69% + 100
1.0369 (B)
100
Population Change:
2016 17,720
2017 17,736 0.09%
Change 16
Conversion to ratio: 16 .09% + 100 1.00090 (C)
17,736 100
Appropriation limit factor: (B x C) 1.0378 (D)
APPROPRIATION LIMIT FOR FISCAL YEAR 2017-18 (A x D) $ 21,350,578
ESTIMATED 2017-18 PROCEEDS OF TAXES SUBJECT TO
APPROPRIATION LIMIT $ 15,221,881
Amount under/(over) limit $ 6,128,697
Item 11.a. - Page 45
CITY OF ARROYO GRANDE
CITY ADMINISTRATION OVERVIEW
DESCRIPTION: The City Administration Department encompasses the City Council,City Manager,City Attorney, Retiree Health,and Local
Sales Tax functions. The Department provides administrative oversight for the Citywide organization.
2017-18 Proposed Budget Staffing Resources
7% 6%
1 r0 1 IVO
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Total Positions
Elected Officials 5.0 5.0 5.0 5.0 5.0 5.0
Full-time 1.0 1.0 1.0 1.0 1.0 1.0
Contract Position 1.0 1.0 1.0 1.0 1.0 1.0
Total 7.0 7.0 7.0 7.0 7.0 7.0
Programs
4001 City Council $ 89,330 $ 102,587 $ 130,815 $ 133,315 $ 113,515 $ 96,900
4099 Retirees Health 199,999 205,000 205,000 205,000 205,000 235,000
4101 City Manager 400,343 293,044 259,900 264,800 263,900 269,600
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Item 11.a. - Page 46
CITY OF ARROYO GRANDE
CITY ADMINISTRATION OVERVIEW
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Programs(Continued)
4003 City Attorney 303,562 242,405 248,200 283,200 279,000 283,200
218 Local Sales Tax 2,209,951 3,486,120 2,269,400 2,285,700 2,285,700 2,462,700
Total $ 3,203,185 $ 4,329,156 $ 3,113,315 $ 3,172,015 $ 3,147,115 $ 3,347,400
Activities
Salary and Benefits $ 472,874 $ 448,529 $ 523,600 $ 493,500 $ 482,900 $ 546,500
Services and Supplies 584,368 474,304 498,815 571,315 558,015 596,800
Debt Service 89,723 90,867 48,800 48,800 48,800 20,000
Capital Items and Transfers 2,056,220 3,315,456 2,042,100 2,058,400 2,057,400 2,184,100
Total $ 3,203,185 $ 4,329,156 $ 3,113,315 $ 3,172,015 $ 3,147,115 $ 3,347,400
Funding Source
General Fund $ 993,234 $ 843,036 $ 843,915 $ 886,315 $ 861,415 $ 884,700
Local Sales Tax Fund 2,209,951 3,486,120 2,269,400 2,285,700 2,285,700 2,462,700
Funding Source Total $ 3,203,185 $ 4,329,156 $ 3,113,315 $ 3,172,015 $ 3,147,115 $ 3,347,400
2-28
Item 11.a. - Page 47
CITY OF ARROYO GRANDE
LEGISLATIVE INFORMATION SERVICES OVERVIEW
DESCRIPTION: The Legislative&Information Services Department includes the City Clerk, Information Technology and
Printing/Duplicating divisions. The Department is dedicated to ensuring access to information and the legislative process,
compliance with applicable State and local laws and regulations relating to municipal elections, open meetings,financial
reporting and access to public records. In addition,the Department is responsible for ensuring that the City's information
systems are effectively managed and used to improve organizational productivity,customer service,and public access to
City information.The Department also manages the City's service and equipment contracts for printing and postage,and
the procurement of paper and office supplies.
2017-18 Proposed Budget Staffing Resources
2% 4%
0 0
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Total Positions
Full-time 3.0 3.0 3.0 4.0 4.0 4.0
Part-time 0.8 0.8 0.8 0.8 0.8 0.8
Total 3.8 3.8 3.8 4.8 4.8 4.8
2-29
Item 11.a. - Page 48
CITY OF ARROYO GRANDE
LEGISLATIVE INFORMATION SERVICES OVERVIEW
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Programs
4002 City Clerk $ 363,310 $ 382,118 $ 409,700 $ 414,600 $ 409,800 $ 413,300
4140 Information Technology 333,272 434,176 554,915 554,815 554,815 600,000
4102 Printing/Duplicating 23,565 27,651 34,600 34,600 31,000 34,600
Total $ 720,147 $ 843,945 $ 999,215 $ 1,004,015 $ 995,615 $ 1,047,900
Activities
Salary and Benefits $ 431,276 $ 491,866 $ 596,700 $ 596,500 $ 594,100 $ 622,700
Services and Supplies 245,685 287,549 308,800 313,800 307,800 298,700
Debt Service 26,859 28,260 29,915 29,915 29,915 30,000
Capital Items 16,327 36,270 63,800 63,800 63,800 96,500
Total $ 720,147 $ 843,945 $ 999,215 $ 1,004,015 $ 995,615 $ 1,047,900
Funding Source
General Fund $ 720,147 $ 843,945 $ 999,215 $ 1,004,015 $ 995,615 $ 1,047,900
2-30
Item 11.a. - Page 49
CITY OF ARROYO GRANDE
ADMINISTRATIVE SERVICES OVERVIEW
DESCRIPTION: The Administrative Services Department manages the City's financial and personnel systems by providing accurate and
timely actions and information to City Council,operating departments,and the public. Policies,record keeping and
reporting are carried out in compliance with generally accepted accounting principals and all applicable laws and
regulations. Areas of responsibility include human resources,utility billing,cash receipting,accounts payable,budgeting,
business licensing and non-departmental charges that are not directly related to a specific department.
2017-18 Proposed Budget Staffing Resources
8% 5%
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Total Positions
Full-time 6.0 6.0 6.0 6.0 6.0 6.0
Total 6.0 6.0 6.0 6.0 6.0 6.0
Programs
4120 Administrative Services $ 736,080 $ 793,425 $ 864,800 $ 864,600 $ 861,900 $ 858,600
4145 Non-Departmental 3,776,556 2,717,109 2,906,271 3,248,271 3,254,271 3,098,700
Total $ 4,512,636 $ 3,510,534 $ 3,771,071 $ 4,112,871 $ 4,116,171 $ 3,957,300
2-31
Item 11.a. - Page 50
CITY OF ARROYO GRANDE
ADMINISTRATIVE SERVICES OVERVIEW
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Activities
Salary and Benefits $ 664,942 $ 770,379 $ 794,300 $ 799,100 $ 798,700 $ 818,500
Services and Supplies 2,188,419 2,582,453 2,743,300 3,020,300 3,022,300 3,082,200
Debt Service 51,600 51,600 51,600 51,600 51,600 51,600
Capital Items and Transfers 1,607,675 106,102 181,871 241,871 243,571 5,000
Total $ 4,512,636 $ 3,510,534 $ 3,771,071 $ 4,112,871 $ 4,116,171 $ 3,957,300
Funding Source
General Fund $ 4,512,636 $ 3,510,534 $ 3,771,071 $ 4,112,871 $ 4,116,171 $ 3,957,300
2-32
Item 11.a. - Page 51
CITY OF ARROYO GRANDE
COMMUNITY DEVELOPMENT OVERVIEW
DESCRIPTION: The Community Development Department includes Planning, Engineering, Building&Life Safety and Water Conservation
programs. The Department is responsible for maintaining the City's unique environment and character,while balancing
economic opportunities through effective land use planning and development review processes.
2017-18 Proposed Budget Staffing Resources
4% 11%
110 o
L
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Total Positions
Full-time 7.0 7.0 7.0 8.0 8.0 8.0
Part-time 5.0 5.0 5.0 5.0 5.0 5.0
Total 12.0 12.0 12.0 13.0 13.0 13.0
Programs
4130 Planning $ 634,900 $ 637,620 $ 935,540 $ 943,440 $ 940,040 $ 809,700
4301 Engineering 349,735 452,907 476,400 496,200 495,700 654,400
4212 Building& Life Safety 251,394 255,273 277,300 292,200 292,200 321,700
2-33
Item 11.a. - Page 52
CITY OF ARROYO GRANDE
COMMUNITY DEVELOPMENT OVERVIEW
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Programs(Continued)
4306 Water Neutralization 327,530 469,443 102,350 102,350 102,350 106,000
Community Development Block Grant(CDBG) 10,357 175,431 76,050 66,537 66,537 63,900
Total $ 1,573,916 $ 1,990,674 $ 1,867,640 $ 1,900,727 $ 1,896,827 $ 1,955,700
Activities
Salary and Benefits $ 1,003,831 $ 1,192,031 $ 1,316,140 $ 1,315,640 $ 1,312,840 $ 1,551,500
Services and Supplies 561,993 637,666 490,249 523,836 522,736 345,400
Capital Items 8,092 160,977 61,251 61,251 61,251 58,800
Total $ 1,573,916 $ 1,990,674 $ 1,867,640 $ 1,900,727 $ 1,896,827 $ 1,955,700
Funding Source
General Fund $ 1,236,029 $ 1,345,800 $ 1,689,240 $ 1,731,840 $ 1,727,940 $ 1,785,800
Water Neutralization Fund 327,530 469,443 102,350 102,350 102,350 106,000
CDBG 10,357 175,431 76,050 66,537 66,537 63,900
Funding Source Total $ 1,573,916 $ 1,990,674 $ 1,867,640 $ 1,900,727 $ 1,896,827 $ 1,955,700
2-34
Item 11.a. - Page 53
CITY OF ARROYO GRANDE
POLICE DEPARTMENT OVERVIEW
DESCRIPTION: The Police Department includes Patrol, Investigation,Traffic Enforcement, Neighborhood Services,
Administrative and Support Services functions. The Department's mission is to maintain the public peace,
safeguard lives and property,and to provide for a quality of life whereby those persons within the City have a
sense of security and freedom in their daily activities.
2017-18 Proposed Budget Staffing Resources
13%
24%
1 11; 111
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Total Positions
Full-time 30.0 30.0 30.0 30.0 30.0 30.0
Part-time 3.5 3.5 3.5 3.5 3.6 3.6
Total 33.5 33.5 33.5 33.5 33.6 33.6
Programs
4201 Police $ 1,111,776 $ 1,379,169 $ 1,177,600 $ 1,177,400 $ 1,176,400 $ 1,216,500
4203 Patrol Services 3,154,109 3,383,960 3,724,700 3,724,000 3,469,400 3,987,800
4204 Police Support Services 1,232,240 1,366,155 1,399,400 1,399,000 1,395,500 1,456,100
4209 OTS-Special Grant Programs - 11,407 - - -
2-35
Item 11.a. - Page 54
CITY OF ARROYO GRANDE
POLICE DEPARTMENT OVERVIEW
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Programs(Continued)
4217 Emergency Operations Center 385 399 1,000 1,000 1,000 600
271 State COPS Grant 167,125 85,317 149,200 149,200 149,200 150,200
Total $ 5,665,635 $ 6,226,407 $ 6,451,900 $ 6,450,600 $ 6,191,500 $ 6,811,200
Activities
Salary and Benefits $ 4,491,023 $ 4,856,535 $ 5,237,300 $ 5,236,000 $ 4,982,600 $ 5,588,400
Services and Supplies 865,495 852,888 907,000 907,000 901,300 914,200
Debt Service 71,839 130,752 133,900 133,900 133,900 133,900
Capital Items 237,278 386,232 173,700 173,700 173,700 174,700
Total $ 5,665,635 $ 6,226,407 $ 6,451,900 $ 6,450,600 $ 6,191,500 $ 6,811,200
Funding Source
General Fund $ 5,498,510 $ 6,129,683 $ 6,302,700 $ 6,301,400 $ 6,042,300 $ 6,661,000
OTS-Special Grant Programs - 11,407 - - - -
State COPS Grant 167,125 85,317 149,200 149,200 149,200 150,200
Funding Source Total $ 5,665,635 $ 6,226,407 $ 6,451,900 $ 6,450,600 $ 6,191,500 $ 6,811,200
2-36
Item 11.a. - Page 55
CITY OF ARROYO GRANDE
RECREATION SERVICES OVERVIEW
DESCRIPTION: The Recreation Services Department provides high quality, passive and active leisure services and programs
which address the recreational needs of all ages. In addition to classes and special events,the Department
provides childcare functions, formal and informal sports opportunities, and manages City facilities available for
community activities.
2017-18 Proposed Budget Staffing Resources
2%° 12%
0 11 le
I I
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Total Positions
Full-time 3.0 3.0 3.0 3.0 3.0 3.0
Part-time(FTE) 11.4 11.4 11.4 11.4 11.4 11.4
Total 14.4 14.4 14.4 14.4 14.4 14.4
Programs
4421 Recreation Administration $ 267,377 $ 348,776 $ 385,950 $ 405,650 $ 405,350 $ 429,900
4423 Pre-School Program 80,078 82,263 82,800 82,700 82,500 87,200
4424 Recreation-Special Programs 141,035 143,420 149,500 149,500 149,500 149,500
2-37
Item 11.a. - Page 56
CITY OF ARROYO GRANDE
RECREATION SERVICES OVERVIEW
Programs(Continued)
4425 Children In Motion 318,949 336,541 338,900 338,200 338,200 367,300
4426 Five Cities Youth Basketball 59,369 52,491 52,750 52,750 52,750 -
Total $ 866,808 $ 963,491 $ 1,009,900 $ 1,028,800 $ 1,028,300 $ 1,033,900
Activities
Salary and Benefits $ 636,526 $ 727,998 $ 775,700 $ 794,600 $ 794,100 $ 827,200
Services and Supplies 229,287 232,409 233,000 233,000 233,000 205,500
Capital Items 995 3,084 1,200 1,200 1,200 1,200
Total $ 866,808 $ 963,491 $ 1,009,900 $ 1,028,800 $ 1,028,300 $ 1,033,900
Funding Source
General Fund $ 866,808 $ 963,491 $ 1,009,900 $ 1,028,800 $ 1,028,300 $ 1,033,900
2-38
Item 11.a. - Page 57
CITY OF ARROYO GRANDE
PUBLIC WORKS OVERVIEW
DESCRIPTION: The Public Works Department is dedicated to contributing to a safe environment for the City's residences,businesses,schools,
and visitors by providing fast and courteous service.The Department is responsible for delivering capital projects,and
maintaining and improving all public facilities and infrastructure including roads,water supply,sanitary sewer,parks and open
space,drainage areas,fleet and buildings,and providing proper storm water management for creeks and basins.
2017-18 Proposed Budget Staffing Resources
25% 21%
IF 10
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Total Positions
Full-time 19.0 21.0 21.0 21.0 21.0 21.0
Part-time(FTE) 6.0 6.0 6.0 6.0 6.0 6.0
Total 25.0 27.0 27.0 27.0 27.0 27.0
2-39
Item 11.a. - Page 58
CITY OF ARROYO GRANDE
PUBLIC WORKS OVERVIEW
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Programs
4307 Public Works Administration $ 590,273 $ 654,300 $ 822,500 $ 867,600 $ 809,600 $ 875,200
4420 Park Maintenance 550,065 577,106 465,700 468,000 465,500 482,300
4430 Soto Sports Complex Maintenance 164,830 192,942 214,000 213,900 213,900 220,900
4305 Automotive Shop 120,323 133,473 138,200 138,100 138,100 144,400
4213 Government Buildings 209,085 211,480 223,000 234,100 234,100 222,600
4303 Street/Bridge Maintenance 746,872 779,003 830,100 846,600 905,600 859,400
4460 Parkway Maintenance 29,041 33,494 50,230 56,230 56,230 59,500
4610 Sewer Maintenance 821,584 210,284 349,470 349,470 337,720 398,900
4710 Water Administration 324,721 499,944 452,210 585,706 559,006 396,800
4711 Water Production 149,291 137,900 246,650 259,650 207,150 229,200
4712 Water Distribution 832,730 615,333 699,940 727,440 710,040 740,200
4750 Lopez Administration 3,477,808 3,296,262 3,254,400 3,403,860 3,403,860 3,505,200
Capital Items and Transfers 5,999,732 6,724,203 7,063,367 7,839,842 7,696,505 6,167,400
Total $ 14,016,355 $ 14,065,724 $ 14,809,767 $ 15,990,498 $ 15,737,311 $ 14,302,000
Activities
Salary and Benefits $ 1,993,569 $ 2,299,243 $ 2,476,890 $ 2,528,190 $ 2,470,690 $ 2,718,800
Services and Supplies 5,508,467 4,837,903 5,038,039 5,363,495 5,311,045 5,178,000
Debt Service 82,481 81,443 123,080 123,080 123,080 123,100
Capital Items 644,543 592,749 1,213,048 1,977,023 1,861,370 376,800
Transfers 5,480,095 6,254,386 5,958,710 5,998,710 5,971,126 5,905,300
Total $ 13,709,155 $ 14,065,724 $ 14,809,767 $ 15,990,498 $ 15,737,311 $ 14,302,000
Funding Source
Park Development Fees $ 88,197 $ 215,800 $ - $ 40,000 $ 40,000 $ -
Park Improvement Fees 35,000 23,808 20,709 20,709 20,709 60,000
Lighting&Landscape District 6,959 2,664 8,100 8,100 8,100 8,100
Gracelane Assessment District 7,578 8,357 16,830 16,830 16,830 16,800
Parkside Assessment District 14,504 22,473 25,300 31,300 31,300 34,600
Gas Tax Fund 746,872 779,003 830,100 846,600 905,600 859,400
2-40
Item 11.a. - Page 59
CITY OF ARROYO GRANDE
PUBLIC WORKS OVERVIEW
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Funding Source(Continued)
Sewer Fund 1,385,936 929,702 1,253,618 1,253,618 1,169,949 853,600
Water Fund 6,311,725 7,018,354 7,537,310 8,447,781 8,279,763 7,018,900
Lopez Fund 3,477,808 3,296,262 3,254,400 3,403,860 3,403,860 3,505,200
General Fund 1,634,576 1,769,301 1,863,400 1,921,700 1,861,200 1,945,400
Funding Source Total $ 13,709,155 $ 14,065,724 $ 14,809,767 $ 15,990,498 $ 15,737,311 $ 14,302,000
2-41
Item 11.a. - Page 60
CITY OF ARROYO GRANDE
AUTHORIZED STAFFING BY DEPARTMENT
2017-18 Budgeted Staffing
Public Works Administration
26% 7% Legislative&Info
Tech
4%
Administrative
Recreation Services
14% 6%
Community
Development
11%
Police
32%
2014-15 2015-16 2016-17 2017-18
ACTUAL ACTUAL BUDGET BUDGET
ADMINISTRATION
Elected Officials:
Mayor and City Council 5.0 5.0 5.0 5.0
Full-time:
City Manager 1.0 1.0 1.0 1.0
Contract:
City Attorney 1.0 1.0 1.0 1.0
Total Administration 7.0 7.0 7.0 7.0
LEGISLATIVE& INFORMATION SERVICES
Full-time:
Director 1.0 1.0 1.0 1.0
Information Technology Manager 1.0 1.0 1.0 1.0
Information Technology Specialist 0.0 0.0 1.0 1.0
Executive Asst/Deputy City Clerk 1.0 1.0 1.0 1.0
2-42 Item 11.a. - Page 61
CITY OF ARROYO GRANDE
AUTHORIZED STAFFING BY DEPARTMENT
2014-15 2015-16 2016-17 2017-18
ACTUAL ACTUAL BUDGET BUDGET
LEGISLATIVE&INFORMATION SERVICES(Continued)
Part time(FTE):
Sr.Office Assistant 0.8 0.8 0.8 0.8
Total Legislative&Information Technology 3.8 3.8 4.8 4.8
ADMINISTRATIVE SERVICES
Full-time:
Director 1.0 1.0 1.0 1.0
Human Resources Manager 1.0 1.0 1.0 1.0
Accounting Manager 0.0 1.0 1.0 1.0
Accounting Supervisor 1.0 0.0 0.0 0.0
Senior Accounting Clerk 3.0 2.0 3.0 3.0
Accounting Clerk 0.0 1.0 0.0 0.0
Total Administrative Services 6.0 6.0 6.0 6.0
COMMUNITY DEVELOPMENT
Full-time:
Director 1.0 1.0 1.0 1.0
Planning Manager 0.0 1.0 1.0 1.0
Associate Planner 1.0 1.0 1.0 1.0
Assistant Planner 1.0 1.0 0.0 0.0
Administrative Secretary 1.0 1.0 1.0 1.0
City Engineer 0.0 1.0 1.0 1.0
Assistant City Engineer 1.0 0.0 0.0 0.0
Associate Engineer 1.0 1.0 1.0 1.0
Geographic Information Systems Technician 0.0 0.0 1.0 1.0
Building Official 1.0 1.0 1.0 1.0
Building Permit Technician 0.0 0.0 1.0 1.0
2-43 Item 11.a. - Page 62
CITY OF ARROYO GRANDE
AUTHORIZED STAFFING BY DEPARTMENT
2014-15 2015-16 2016-17 2017-18
ACTUAL ACTUAL BUDGET BUDGET
COMMUNITY DEVELOPMENT(Continued)
Part time(FTE):
Office Assistant II 1.6 1.6 0.0 0.0
Senior Office Assistant 0.0 0.0 0.8 0.8
Associate Planner 0.8 0.0 0.0 0.0
Planning Technician 0.0 0.8 0.8 0.8
Community Development Intern 1.1 1.1 1.1 1.1
Total Community Development 10.5 11.5 11.7 11.7
POLICE DEPARTMENT
Full-time:
Chief of Police 1.0 1.0 1.0 1.0
Commander 2.0 2.0 2.0 2.0
Sergeant 5.0 5.0 5.0 5.0
Sergeant(unfunded) 0.0 0.0 0.0 0.0
Senior Police Officer 6.0 6.0 6.0 6.0
Police Officer 12.0 12.0 12.0 12.0
Executive Secretary 1.0 1.0 1.0 1.0
Records Clerk 2.0 2.0 2.0 2.0
Property Evidence Technician 1.0 1.0 1.0 1.0
Part time(FTE):
Neighborhood Services Tech 1.4 1.4 1.4 1.4
Level I Reserve Officer 1.6 1.1 1.1 1.1
Training Technician 0.5 0.5 0.5 0.5
Fleet/Equipment Technician 0.5 0.5 0.5 0.5
Administrative Intern 0.0 0.0 0.1 0.1
Total Police Department 34.0 33.5 33.6 33.6
Sworn Employees 26.0 26.0 26.0 26.0
Non-sworn Employees 8.0 7.5 7.6 7.6
2-44 Item 11.a. - Page 63
CITY OF ARROYO GRANDE
AUTHORIZED STAFFING BY DEPARTMENT
2014-15 2015-16 2016-17 2017-18
ACTUAL ACTUAL BUDGET BUDGET
RECREATION SERVICES
Recreation Administration
Full time:
Recreation Director 1.0 1.0 1.0 1.0
Recreation Supervisor 0.2 0.3 0.3 0.3
Recreation Coordinator 0.5 0.4 0.4 0.4
Part time(FTE):
Office Assistant I 0.4 0.4 0.4 0.4
Administrative Secretary 0.6 0.6 0.6 0.6
Volunteer&Class Coordinator 0.0 0.8 0.8 0.8
Facility Attendant 0.8 0.8 0.8 0.8
Sports Facilities Coordinator 0.2 0.2 0.2 0.2
Subtotal 3.7 4.5 4.5 4.5
Recreation Preschool
Full time:
Recreation Supervisor 0.2 0.2 0.2 0.2
Part time(FTE):
Preschool Teacher 1.7 1.7 1.7 1.7
Subtotal 1.9 1.9 1.9 1.9
Children in Motion
Full time:
Recreation Supervisor 0.6 0.5 0.5 0.5
Recreation Coordinator 0.5 0.6 0.6 0.6
Part time(FTE):
Teacher 3.5 3.5 3.5 3.5
Assistant Teacher 1.2 1.2 1.2 1.2
Assistant I &II 2.2 2.2 2.2 2.2
8.0 8.0 8.0 8.0
Total Recreation Services 13.6 14.4 14.4 14.4
2-45 Item 11.a. - Page 64
CITY OF ARROYO GRANDE
AUTHORIZED STAFFING BY DEPARTMENT
2014-15 2015-16 2016-17 2017-18
ACTUAL ACTUAL BUDGET BUDGET
PUBLIC WORKS
Public Works Administration
Full time:
Director of Public Works 0.7 0.7 0.7 0.7
Office Assistant II 1.0 0.0 0.0 0.0
Administrative Secretary 0.0 1.0 1.0 1.0
Capital Projects Engineer 1.0 1.0 1.0 1.0
Part time(FTE):
Associate Engineer 0.3 0.3 0.3 0.3
Subtotal 3.0 3.0 3.0 3.0
Parks
Full time:
Director of Public Works 0.3 0.3 0.3 0.3
Street&Landscape Supervisor 0.5 0.0 0.0 0.0
Public Works Supervisor 0.0 0.5 0.5 0.5
Maintenance Lead Worker 1.0 1.0 1.0 1.0
Maintenance Worker 1.0 2.0 2.0 2.0
Part time(FTE):
Maintenance Worker 2.1 2.1 2.1 2.1
Subtotal 4.9 5.9 5.9 5.9
Streets
Full time:
Street&Landscape Supervisor 0.5 0.0 0.0 0.0
Public Works Supervisor 0.0 0.5 0.5 0.5
Maintenance Lead Worker 1.0 1.0 1.0 1.0
Maintenance Worker 1.0 1.0 1.0 1.0
Part time(FTE):
Maintenance Worker 1.4 1.4 1.4 1.4
Subtotal 3.9 3.9 3.9 3.9
2-46 Item 11.a. - Page 65
CITY OF ARROYO GRANDE
AUTHORIZED STAFFING BY DEPARTMENT
2014-15 2015-16 2016-17 2017-18
ACTUAL ACTUAL BUDGET BUDGET
PUBLIC WORKS(Continued)
Soto Sports Complex
Full time:
Maintenance Worker 2.0 2.0 2.0 2.0
Subtotal 2.0 2.0 2.0 2.0
Automotive Shop
Full time:
Fleet Maintenance Coordinator 1.0 1.0 1.0 1.0
Subtotal 1.0 1.0 1.0 1.0
Government Buildings
Full time:
Building Maintenance Worker 1.0 1.0 1.0 1.0
Part time(FTE):
Maintenance Worker 0.8 0.8 0.8 0.8
Subtotal 1.8 1.8 1.8 1.8
Water Fund
Full time:
Public Works Supervisor 1.0 0.0 0.0 0.0
Utilities Manager 0.0 1.0 1.0 1.0
Public Works Lead Worker 1.0 1.0 1.0 1.0
Maintenance Worker 3.0 4.0 4.0 4.0
Part time(FTE):
Summer Interns 0.7 0.7 0.7 0.7
Subtotal 5.7 6.7 6.7 6.7
2-47 Item 11.a. - Page 66
CITY OF ARROYO GRANDE
AUTHORIZED STAFFING BY DEPARTMENT
2014-15 2015-16 2016-17 2017-18
ACTUAL ACTUAL BUDGET BUDGET
PUBLIC WORKS(Continued)
Sewer Fund
Full time:
Maintenance Worker 2.0 2.0 2.0 2.0
Part time(FTE):
Summer Interns 0.7 0.7 0.7 0.7
Subtotal 2.7 2.7 2.7 2.7
Total Public Works 25.0 27.0 27.0 27.0
Citywide Total Full time 69.0 72.0 74.0 74.0
Citywide Total Part time 24.9 25.2 24.5 24.5
Citywide Elected Officials& Contract 6.0 6.0 6.0 6.0
Grand Total Authorized Positions 99.9 103.2 104.5 104.5
2-48 Item 11.a. - Page 67
CITY OF ARROYO GRANDE
SECTION 3 - GENERAL FUND
Budget FY 2017-18
Item 11.a. - Page 68
GENERAL FUND SUMMARY
FUND: 010 GENERAL FUND
This is the primary operating fund of the City, which accounts for resources and services traditionally associated with government. The General Fund
provides administrative, financial, police protection, community development, public works, and recreation services to the community and other
funds. The General Fund accounts for revenues that have unrestricted uses and are not required legally or by contractual agreement to be accounted
for in another fund.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 4,942,735 $ 5,946,521 $ 5,822,382 $ 6,876,831 $ 6,876,831 $ 6,447,790
Revenues:
Revenues 13,926,223 13,951,297 13,362,700 13,652,600 13,855,100 14,246,000
Transfers In 2,539,503 2,579,125 2,348,800 2,348,800 2,348,800 2,657,300
Total Revenues 16,465,726 16,530,422 15,711,500 16,001,400 16,203,900 16,903,300
Expenditures:
Salaries and Benefits 8,707,086 9,630,928 10,462,740 10,505,640 10,177,540 11,317,900
Services and Supplies 4,801,378 5,018,369 5,497,115 5,901,715 5,875,115 5,622,600
Debt Service 141,076 201,391 206,215 206,215 206,215 206,300
Capital Outlay 97,077 344,807 91,500 91,500 92,200 124,200
Transfers Out 1,715,323 221,702 221,871 281,871 281,871 45,000
Expenditure Savings (250,000) (250,000) (423,500)
Total Expenditures 15,461,940 15,417,197 16,229,441 16,736,941 16,632,941 16,892,500
Total Operating Increases(Decreases) 1,003,786 1,113,225 (517,941) (735,541) (429,041) 10,800
Reserved for carryover - (182,915) - - - -
Total Adjustments to Fund Balance 1,003,786 930,310 (517,941) (735,541) (429,041) 10,800
Available Fund Balance $ 5,946,521 $ 6,876,831 $ 5,304,441 $ 6,141,290 $ 6,447,790 $ 6,458,590
3-1 Item 11.a. - Page 69
CITY OF ARROYO GRANDE
2017-18 GENERAL FUND ESTIMATED REVENUES BY SOURCE
$16.9 Million
Licenses& Permits
Other Taxes
Franchise Fees 2% Charges for Services
Fines& Penalties.__\ 4% 10% 7/°°
<1%
OtherRevenue
3%
Transfers
16%
Sales Tax
23%
Property Taxes
29%
3-2
CITY OF ARROYO GRANDE
GENERAL FUND REVENUE TRENDS
Property Tax
Property taxes are projected to grow by 4%in 2017-18.
Sales&Use Tax
An increase of 4% in sales tax revenue is projected based on the current economic climate and estimates received by the City's tax consultant(HdL Companies).
Transient Occupancy Tax
Transient Occupancy Tax is showing an increase based on historical revenues received and a 3%increase is projected in 2017-18.
General Fund Tax Revenue
6,000 -
5,000 -
4,000 -
c ■� tPropertyTax
m
o' 3,000 - (Sales& Use Tax
s
Transient Occupancy Tax
— 2,000 -
Franchise Fees
1,000 - ♦ A— Other Taxes
X
09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18
Fiscal Year
3-3
Item 11.a. - Page 71
CITY OF ARROYO GRANDE
GENERAL FUND REVENUE TRENDS
Below is a five year comparison of total General Fund revenues:
General Fund Revenues
16,000
14,000
12,000
10,000 ■Taxes
vi
-c ■Licenses& Permits
c
ni
2,
0 8,000 — Fines& Penalties
s
~ Use of Money& Property
c
6,000 Aid from Other Governments
Charges for Services
4,000 Other Revenues
2,000
13-14 14-15 15-16 16-17 17-18
Fiscal Year
3-4
Item 11.a. - Page 72
GENERAL FUND REVENUE DETAIL
FUND: 010 GENERAL FUND
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
BUDGET ANALYSIS
TAXES
4001 Current Secured $ 4,157,235 $ 4,339,742 $ 4,339,900 $ 4,535,000 $ 4,535,200 $ 4,716,400
4002 Current Unsecured 105,746 106,530 105,000 105,000 105,000 109,000
4003 Prior Secured (7,937) (9,166) (10,000) (10,000) (10,000) (10,000)
4004 Prior Unsecured 4,909 4,817 4,000 4,000 4,000 4,000
4005 Redemptions 416 200 - - - -
4007 Property Tax in Lieu of VLF 1,360,973 1,419,412 1,486,100 1,486,100 1,486,100 1,550,000
4008 Triple Flip-Sales Tax 793,725 711,993
4010 Transient Occupancy Tax 922,195 966,384 992,700 1,000,200 1,027,400 1,030,200
4011 Sales&Use Tax 2,597,249 3,057,103 3,632,400 3,632,400 3,635,000 3,777,700
4012 Sales Tax-Safety 149,515 147,864 120,000 120,000 130,000 145,000
4013 Property Transfer Tax 108,529 127,985 100,000 100,000 100,000 103,000
4030 Franchise Taxes 612,261 613,715 593,000 600,000 600,000 612,000
4050 Business License Tax 90,108 86,947 97,000 92,000 92,000 94,000
Total 10,894,924 11,573,526 11,460,100 11,664,700 11,704,700 12,131,300
LICENSES&PERMITS
4124 Fire Permits 9,062 6,186 8,000 8,000 11,000 8,200
4125 Police Permits 25,375 31,988 32,000 32,000 38,000 32,800
4127 Other Permits-Tobacco Retailers 3,704 3,488 3,600 3,600 3,600 3,700
4128 Other Permits-Solicitation - 58 200 200 - 200
4141 Other Permits-Encroachment 40,490 32,630 36,000 65,100 78,000 72,000
4161 Sign Permits 1,933 2,940 2,500 2,500 2,500 2,600
3-5 Item 11.a. - Page 73
GENERAL FUND REVENUE DETAIL
FUND: 010 GENERAL FUND
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
BUDGET ANALYSIS
LICENSES&PERMITS(continued) -
4162 Use Permits $ 46,992 $ 12,434 $ 30,000 $ 35,000 $ 43,800 $ 45,000
4164 Use Permits-Temporary 2,674 4,992 3,300 3,600 3,600 3,700
4181 Building Permits 155,390 115,644 168,000 168,000 257,000 180,300
4182 Plumbing Permits 4,473 3,238 5,800 5,800 4,800 5,900
4183 Electrical Permits 38,410 45,297 30,000 36,000 36,000 36,900
4185 Excav/Grade Permits 1,570 1,014 2,400 2,400 2,400 2,500
4187 Mechanical Permits 8,355 7,573 7,000 7,500 8,900 7,700
4189 Other Permits-Demolition 1,837 2,450 1,500 1,500 1,500 1,500
Total 340,265 269,932 330,300 371,200 491,100 403,000
FINES
4201 Vehicle Code Fines 38,003 38,702 35,000 35,000 35,000 35,000
4202 Local Ordinance 2,152 1,385 2,000 2,000 2,000 2,000
4203 Parking 3,609 6,447 5,000 5,000 5,700 6,000
Total 43,764 46,534 42,000 42,000 42,700 43,000
USE OF MONEY AND PROPERTY
4301 Interest 44,301 80,146 35,000 35,000 35,000 36,000
4350 Rent 40,633 43,285 41,200 47,200 47,200 48,000
4351 Telecommunication Site Leases 215,016 204,584 235,000 235,000 235,000 235,000
4353 Rent-Commercial Buildings 2,181 13,438 9,000 14,000 14,600 15,000
4354 Park User Fees 33,868 38,120 30,000 33,000 33,000 35,000
4355 Building Supervision 2,046 - 5,000 - - -
3-6 Item 11.a. - Page 74
GENERAL FUND REVENUE DETAIL
FUND: 010 GENERAL FUND
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
BUDGET ANALYSIS
USE OF MONEY AND PROPERTY(continued)
4375 Returned Check Fees $ 325 $ 250 $ 200 $ 200 $ 200 $ 200
4376 Collection-Credit Bureau 34 50 - - - -
Total 338,404 379,873 355,400 364,400 365,000 369,200
AID FROM OTHER GOVERNMENTS
4411 Motor Vehicle License Fees 7,129 7,032 7,200 7,200 11,100 10,000
4413 Homeowners P.T.R. 33,760 33,616 34,000 34,000 34,000 34,000
44XX ICAC Reimbursement - - - - - 5,000
4426 P.O.S.T. Reimbursement 16,512 10,065 9,000 9,000 9,000 10,000
4427 Mandated Cost Recovery 119,004 35,824 5,000 5,000 5,000 5,500
4451 Lucia Mar Reimbursement 56,000 58,633 59,500 59,500 63,400 63,400
4458 State Grant 8,594 36,811 - - - -
4479 Office of Traffic Safety Grant-Police 13,439 - - - -
Total 240,999 195,420 114,700 114,700 122,500 127,900
COMMUNITY DEVELOPMENT CHARGES FOR SERVICES
4501 Developer Application Fees 30,031 18,448 22,000 22,000 22,000 22,600
4502 Filing/Certificate Fees 788 - 1,600 1,900 1,900 1,900
4503 File Fees-Variances - 2,698 1,300 1,300 1,300 1,300
4504 File Fees-Appeals 526 1,054 500 500 500 500
4505 Plan Check Fees 136,156 117,064 187,000 187,000 187,000 191,700
4506 Lot Split/Subdivision 17,108 6,988 5,000 9,500 19,100 9,700
4507 Architect Review Fees 5,179 8,302 7,000 7,600 9,900 7,800
3-7 Item 11.a. - Page 75
GENERAL FUND REVENUE DETAIL
FUND: 010 GENERAL FUND
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
BUDGET ANALYSIS
COMMUNITY DEVELOPMENT CHARGES FOR SERVICES(continued)
4509 Home Occupancy Permits $ 5,294 $ 5,292 $ 7,000 $ 5,000 $ 5,000 $ 5,100
4510 Miscellaneous Plan Fees 7,746 7,949 6,800 8,200 11,200 8,400
4511 Pre-application Reviews 2,892 789 2,500 2,500 2,500 2,600
4512 Sign Reviews - 1,419 600 600 600 600
4514 Minor Exceptions 2,229 852 2,200 2,400 2,400 2,500
4518 EIR Administrative Fee 6,436 24,052 3,800 4,700 20,000 4,800
Total 214,385 194,907 247,300 253,200 283,400 259,500
RECREATION CHARGES FOR SERVICES
4602 Children in Motion 394,191 336,582 350,000 350,000 350,000 358,800
4603 Play/Learn Sessions 74,693 78,569 65,000 65,000 65,000 66,600
4604 Play/Learn-Summer 5,016 4,262 4,400 4,400 4,400 4,500
4605 Special Interest Classes 115,740 146,100 147,000 147,000 147,000 150,700
4606 Sports Leagues 26,357 27,286 27,500 27,500 27,500 28,200
RECREATION CHARGES FOR SERVICES(Continued)
4607 Special Events $ 15,672 $ 23,586 $ 20,500 $ 20,500 $ 20,500 $ 21,000
4608 Softball Leagues 39,546 32,090 48,000 48,000 48,000 49,200
4609 Recreation-Other Revenue 3,140 4,350 5,900 5,900 5,900 6,000
4613 Five Cities Youth Basketball 59,370 52,491 52,000 52,000 52,000 -
4614 Youth Wrestling Fund Raising 45 - - - - -
4615 Children in Motion-Classes 4,961 54 - - - -
Total 738,731 705,370 720,300 720,300 720,300 685,000
3-8 Item 11.a. - Page 76
GENERAL FUND REVENUE DETAIL
FUND: 010 GENERAL FUND
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
BUDGET ANALYSIS
PUBLIC WORKS CHARGES FOR SERVICES
4701 Miscellaneous Engineering Fees $ 1,703 $ 23,845 $ 700 $ 700 $ 700 $ 700
4702 Engineering Map/Plan Check 35,094 51,412 15,500 15,500 15,500 25,000
4703 Engineering Inspection Fees 130,722 150,204 28,500 55,000 55,300 128,000
4704 Grading Fees 1,207 500 300 300 300 300
Total 168,726 225,961 45,000 71,500 71,800 154,000
OTHER CHARGES FOR SERVICES
4731 Live Scan Fingerprinting 14,239 10,679 12,000 12,000 12,000 -
4753 Sanitation District Billing Services 13,145 12,666 13,000 13,000 15,800 15,000
4762 Sewer Facility Charge 4,096 2,169 3,600 3,600 3,800 3,600
4771 County TMD Assessment Admin Fee - 1,845 1,500 1,500 1,500 1,500
4772 FCFA Admin/Support Services 12,900 32,500
Total 31,480 27,359 30,100 30,100 33,100 52,600
OTHER REVENUE
4801 Other Revenue 47,620 35,857 2,000 2,000 2,000 2,000
4802 Sales-Land 806,917 - - - - -
4803 Sales-Equipment/Materials 9,144 34,991 5,000 5,000 5,000 5,000
4804 Sales-Publications/Reports 833 514 500 500 500 500
4805 Insurance Refunds/Dividends 1,000 28,641 - - - -
4807 Expense Recovery 25,668 11,669 5,000 8,000 8,000 8,000
4808 Expense Recovery-Police 23,363 11,130 5,000 5,000 5,000 5,000
4816 Other Financing Sources 209,613 - - - -
Total 914,545 332,415 17,500 20,500 20,500 20,500
3-9 Item 11.a. - Page 77
GENERAL FUND REVENUE DETAIL
FUND: 010 GENERAL FUND
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
BUDGET ANALYSIS
TRANSFERS IN
4901 Personnel Transfers $ 1,108,692 $ 1,319,032 $ 1,343,600 $ 1,343,600 $ 1,343,600 $ 1,375,400
4902 Operating Transfers 306,792 - - - - -
4903 Cost Allocation 682,308 847,393 861,900 861,900 861,900 866,000
4907 Transfers In-CDBG Fund 2,265 - - - - -
4909 Transfers In-TBID Fund 3,000 3,000 3,000 3,000 3,000 3,000
4920 Transfers In-Streets Fund 1,500 - - - - -
4930 Transfers In-Sewer Fund 1,000 - - - - -
4940 Transfers In-Water Fund 2,000 - - - - -
4950 Transfers In-Sales Tax Fund 193,000 261,600 71,300 71,300 71,300 343,900
4952 Transfers In-RDA Successor Fund 238,946 148,100 69,000 69,000 69,000 69,000
Total 2,539,503 2,579,125 2,348,800 2,348,800 2,348,800 2,657,300
Grand Total $ 16,465,726 $ 16,530,422 $ 15,711,500 $ 16,001,400 $ 16,203,900 $ 16,903,300
3-10 Item 11.a. - Page 78
CITY OF ARROYO GRANDE
2017-18 GENERAL FUND EXPENDITURE BY DEPARTMENT
$17.3 Million
Fire City Administration
12% 5% Legislative&Information Services
6%
Public Works Administrative Services
11%` 11%
Recreation Services
6%
Community Development
10%
Police
39%
3-11
GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT
FUND: 010 GENERAL FUND
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
DEPARTMENT ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
City Administration
4001 City Council $ 89,330 $ 102,587 $ 130,815 $ 133,315 $ 113,515 $ 96,900
4099 Retirees 199,999 205,000 205,000 205,000 205,000 235,000
4101 City Manager 400,343 293,044 259,900 264,800 263,900 269,600
4003 City Attorney 303,562 242,405 248,200 283,200 279,000 283,200
Total City Administration 993,234 843,036 843,915 886,315 861,415 884,700
Legislative and Information Services
4002 City Clerk 363,310 382,118 409,700 414,600 409,800 413,300
4140 Information Technology 333,272 434,176 554,915 554,815 554,815 600,000
4102 Printing/Duplicating 23,565 27,651 34,600 34,600 31,000 34,600
Total Legislative&Information Services 720,147 843,945 999,215 1,004,015 995,615 1,047,900
Administrative Services
4120 Administrative Services 736,080 793,425 864,800 864,600 861,900 858,600
4145 Non-Departmental 3,776,556 2,717,109 2,906,271 3,248,271 3,254,271 3,098,700
Total Administrative Services 4,512,636 3,510,534 3,771,071 4,112,871 4,116,171 3,957,300
Community Development
4130 Planning 634,900 637,620 935,540 943,440 940,040 809,700
4301 Engineering 349,735 452,907 476,400 496,200 495,700 654,400
4212 Building& Life Safety 251,394 255,273 277,300 292,200 292,200 321,700
Total Community Development 1,236,029 1,345,800 1,689,240 1,731,840 1,727,940 1,785,800
3-12 Item 11.a. - Page 80
GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT
FUND: 010 GENERAL FUND
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
DEPARTMENT ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Police Department
4201 Police $ 1,111,776 $ 1,379,169 $ 1,177,600 $ 1,177,400 $ 1,176,400 $ 1,216,500
4203 Patrol Services 3,154,109 3,383,960 3,724,700 3,724,000 3,469,400 3,987,800
4204 Police Support Services 1,232,240 1,366,155 1,399,400 1,399,000 1,395,500 1,456,100
4209 OTS-Special Grant Programs - 11,407 - - - -
4217 Emergency Operations Center 385 399 1,000 1,000 1,000 600
Total Police Department 5,498,510 6,141,090 6,302,700 6,301,400 6,042,300 6,661,000
Recreation Services
4421 Recreation Administration 267,377 348,776 385,950 405,650 405,350 429,900
4422 General Recreation - - - - - -
4423 Pre-School Program 80,078 82,263 82,800 82,700 82,500 87,200
4424 Recreation-Special Programs 141,035 143,420 149,500 149,500 149,500 149,500
4425 Children In Motion 318,949 336,541 338,900 338,200 338,200 367,300
4426 Five Cities Youth Basketball 59,369 52,491 52,750 52,750 52,750 -
Total Recreation Services 866,808 963,491 1,009,900 1,028,800 1,028,300 1,033,900
Public Works
4307 Public Works Administration 590,273 654,300 822,500 867,600 809,600 875,200
4420 Park Maintenance 550,065 577,106 465,700 468,000 465,500 482,300
4430 Soto Sports Complex Maintenance 164,830 192,942 214,000 213,900 213,900 220,900
4305 Automotive Shop 120,323 133,473 138,200 138,100 138,100 144,400
4213 Government Buildings 209,085 211,480 223,000 234,100 234,100 222,600
Total Public Works 1,634,576 1,769,301 1,863,400 1,921,700 1,861,200 1,945,400
Grand Total $ 15,461,940 $ 15,417,197 $ 16,479,441 $ 16,986,941 $ 16,632,941 $ 17,316,000
3-13 Item 11.a. - Page 81
CITY OF ARROYO GRANDE
2017-18 GENERAL FUND EXPENDITURE BY OBJECT
$17.3 Million
Services &Supplies
33%
Debt Service
1%
Salaries&Benefits Minor Capital Items
65% 1%
3-14
GENERAL FUND EXPENDITURE BY OBJECT
FUND: 010 GENERAL FUND
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
BUDGET ANALYSIS
SALARIES/FRINGE BENEFITS
5101 Salaries-Full Time $ 3,829,507 $ 4,123,408 $ 5,188,000 $ 5,175,000 $ 4,763,300 $ 5,633,400
5102 Salaries-Part Time 478,845 652,158 805,100 805,100 869,700 876,700
5103 Salaries-Temporary Part Time 151,437 1,342 2,100 2,100 2,100 2,100
5105 Salaries-Overtime 222,522 199,560 184,700 184,700 220,300 187,200
5108 Holiday Pay 233,750 254,680 99,800 99,800 99,800 106,300
5109 Sick Leave Pay 113,975 118,858 - - 33,000 -
5110 Annual Leave Buy Back 84,361 123,623 38,100 93,100 85,200 41,600
5111 Vacation Buy Back 8,360 28,771 11,200 11,200 17,800 9,800
5112 Sick Leave Buy Back 14,213 23,116 10,800 10,800 12,700 11,100
5113 Vacation Leave Pay 190,505 160,091 - - 61,300 -
5114 Compensation Pay 58,891 92,927 - - 34,800 -
5115 Annual Leave 135,378 181,302 - - 11,000 -
5116 Field Training Premium 425 1,905 2,000 2,000 6,000 2,000
5121 PERS Retirement 1,519,435 1,855,464 2,114,800 2,114,800 2,101,900 2,296,300
5122 Social Security 388,114 409,049 411,800 411,800 406,000 433,000
5123 PARS-Retirement 9,901 10,243 13,600 13,600 13,700 13,700
5126 State Disability(SDI) 8,463 11,984 10,200 10,200 10,200 11,200
5127 Deferred Compensation 14,942 17,070 17,500 17,500 17,100 17,500
5131 Health Insurance 703,128 764,257 898,500 898,500 830,000 941,400
5132 Dental Insurance 66,163 75,440 73,200 73,200 69,700 74,200
5133 Vision Insurance 14,638 17,339 18,300 18,300 17,900 18,100
5134 Life Insurance 7,225 7,385 9,000 9,000 8,600 9,500
5135 Long Term Disability Insurance 10,427 11,619 12,600 12,600 12,000 12,600
5136 Retirees Health Insurance 132,029 129,400 205,000 205,000 205,000 235,000
3-15 Item 11.a. - Page 83
GENERAL FUND EXPENDITURE BY OBJECT
FUND: 010 GENERAL FUND
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
BUDGET ANALYSIS
SALARIES/FRINGE BENEFITS(Continued)
5141 Workers Compensation $ 264,796 $ 342,570 $ 288,200 $ 288,200 $ 288,200 $ 337,600
5142 Unemployment Insurance 5,016 1,029 3,000 3,000 - 2,900
5143 Uniform Allowance 7,007 7,079 7,200 7,200 7,200 7,300
5144 Car Allowance 13,204 14,987 15,300 15,300 10,900 15,300
5146 Expense Allowance - 13,297 - - - -
5147 Employee Assistance Program 3,369 3,378 4,100 5,000 3,400 3,400
5148 Boot Allowance 1,425 1,698 1,800 1,800 1,800 1,900
5149 Motor Pay 2,028 1,658 2,000 2,000 - 2,000
5150 Bilingual Pay 1,808 1,535 1,800 1,800 1,800 1,800
5151 Cell Phone Allowance 11,799 11,543 13,040 13,040 13,140 13,000
5199 Salary Reimbursement - (38,837) - - (58,000) -
Total 8,707,086 9,630,928 10,462,740 10,505,640 10,177,540 11,317,900
SERVICES&SUPPLIES
5201 Supplies-Office 36,649 36,922 43,600 43,600 40,600 40,600
5208 Postage/Mailing 20,409 17,466 21,800 24,300 23,000 23,500
5250 Supplies-Volunteer Program 1,600
5251 Supplies-Classes 7,604 6,238 9,000 9,000 9,000 9,000
5252 Supplies-Recreation Events 11,169 13,361 11,600 11,600 11,600 11,600
5253 Play/Learn Sessions 3,390 2,233 2,600 2,600 2,600 2,600
5254 Play/Learn-Summer 321 476 700 700 700 700
5255 Special Dept.Supplies 66,861 79,277 69,650 74,650 74,950 65,950
5257 Supplies-Leagues 27,407 22,686 29,200 29,200 29,200 27,600
3-16 Item 11.a. - Page 84
GENERAL FUND EXPENDITURE BY OBJECT
FUND: 010 GENERAL FUND
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
BUDGET ANALYSIS
SERVICES&SUPPLIES(Continued)
5259 Children In Motion Supplies-Snacks $ 5,670 $ 5,883 $ 6,000 $ 6,000 $ 6,000 $ 6,000
5272 Protective/Safety Clothing 35,148 26,343 30,700 30,700 30,700 32,600
5273 Small Tools 3,867 3,945 4,600 4,600 4,600 4,900
5274 Chemicals 2,980 1,915 3,300 3,300 3,300 3,300
5301 Advertising 9,470 13,903 12,400 12,400 12,100 12,700
5303 Contractual Services 2,659,547 2,791,522 3,222,950 3,539,250 3,535,750 3,218,750
5304 Professional Services 259,402 231,571 225,000 260,000 255,300 260,000
5306 Printing Services 40 1,107 1,700 1,700 1,000 900
5307 Disposal Fees - - 500 500 500 500
5308 Street Trees 1,780 3,913 2,100 2,100 2,100 2,100
5315 Pre-Employment Physicals 7,059 6,415 4,800 4,800 4,500 8,700
5316 Job Recruitment Expense 6,486 4,651 5,300 5,300 4,500 5,300
5319 Services-Miscellaneous 12,904 2,347 4,800 4,800 10,600 4,800
5321 Animal Control Services 73,737 85,037 82,000 82,000 79,300 82,000
5322 Canine Program 11,216 15,218 12,600 12,600 12,600 12,600
5324 Forensic Mandate Services 7,947 8,433 9,000 9,000 9,000 15,500
5327 Services-Litigation Non-Insurance 43,495 10,150 20,000 20,000 15,900 20,000
5328 Task Force Services 24,000 24,000 24,000 24,000 24,000 24,600
5329 Live Scan Fingerprinting Expense 10,716 10,042 16,500 16,500 16,500 16,500
5330 Cable Casting Expense 32,235 32,372 30,000 35,000 35,000 35,000
5351 Services-Classes 74,024 83,416 85,000 85,000 85,000 85,000
5352 Services-Leagues 16,082 9,931 11,000 11,000 11,000 10,000
5353 Services-Events 4,749 7,788 3,700 3,700 3,700 4,700
5354 Building Supervision - - 100 100 100 100
5395 Community Services Grants - 22,885 37,115 37,115 37,115 20,000
3-17 Item 11.a. - Page 85
GENERAL FUND EXPENDITURE BY OBJECT
FUND: 010 GENERAL FUND
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
BUDGET ANALYSIS
SERVICES&SUPPLIES(Continued)
5401 Utilities $ 201,426 $ 215,741 $ 189,500 $ 189,500 $ 198,000 $ 217,500
5402 Power 199,246 215,610 190,000 190,000 190,000 190,000
5403 Telephone 55,802 37,425 32,400 32,400 28,600 38,700
5501 Travel/Conference/Training 62,489 64,411 82,800 85,900 80,600 93,500
5502 Tuition Reimbursement 1,200 1,525 5,300 5,300 5,300 5,300
5503 Memberships&Subscriptions 41,002 41,180 46,900 46,900 41,800 56,200
5504 Public Relations 25,415 26,261 20,600 28,100 26,800 20,600
5506 Elections 13,978 173 17,000 17,000 15,300 300
5508 Miscellaneous Expense 1,869 839 2,500 2,500 12,200 2,500
5551 Property Taxes 66 67 500 500 100 500
5552 Rent-Equipment 654 556 1,500 1,500 1,500 1,500
5553 Rent-Buildings& Land 23,404 25,600 29,000 29,000 29,000 3,300
5555 Bank Charges 15,388 20,314 15,000 29,000 20,800 29,000
5576 Liability Insurance-JPA Share 291,221 433,572 471,600 471,600 471,600 537,200
5578 Liability Insurance-Underground Tanks 579 616 600 600 600 600
5579 Property Insurance 24,129 23,539 25,000 25,000 28,300 29,000
5580 Surety Bonds 1,111 1,132 1,600 1,600 1,200 1,600
5601 Maintenance-Vehicles 51,261 81,404 45,500 45,500 45,500 46,000
5602 Maintenance-Office Equipment 16,146 14,795 24,800 29,800 28,700 24,800
5603 Maintenance-Machinery& Equipment 11,594 11,643 15,600 15,600 15,600 15,600
5604 Maintenance-Buildings 26,574 35,097 31,800 43,000 43,000 35,900
5605 Maintenance-Grounds 71,598 71,337 65,100 65,100 65,100 65,100
5606 Maintenance-Radio Communications 12,637 12,289 22,500 22,500 22,500 22,500
5607 Maintenance-Automated Services 63,722 39,389 32,100 32,100 32,100 32,100
3-18 Item 11.a. - Page 86
GENERAL FUND EXPENDITURE BY OBJECT
FUND: 010 GENERAL FUND
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
BUDGET ANALYSIS
SERVICES&SUPPLIES(Continued)
5608 Gas&Oil 78,705 62,392 84,600 84,600 79,100 83,600
5614 Maintenance-PD Remodel 33,798 16 - - - -
Total 4,801,378 5,018,369 5,497,115 5,901,715 5,875,115 5,622,600
DEBT SERVICE
5801 Debt-Principal Payment 76,076 8,414 8,677 8,677 8,677 8,939
5802 Debt-Interest Payment 7,363 3,186 2,923 2,923 2,923 2,661
5803 Lease Purchase Payments 57,637 189,791 194,615 194,615 194,615 194,700
Total 141,076 201,391 206,215 206,215 206,215 206,300
TRANSFERS
5904 Transfers out-CIP Fund $ 1,600,738 $ 101,102 $ 176,871 $ 186,871 $ 186,871 $ -
5902 Transfer out-Streets Fund - - - 50,000 50,000 -
5906 Transfers out-USDA City Hall loan 40,000 40,000 40,000 40,000 40,000 40,000
5907 Transfers out-OPEB Fund 69,585 75,600 - - - -
5909 Transfers out-TBID Fund 5,000 5,000 5,000 5,000 5,000 5,000
Total 1,715,323 221,702 221,871 281,871 281,871 45,000
OPERATING EQUIPMENT
6001 Office Equipment&Furniture 11,870 15,537 5,700 5,700 6,400 5,700
6101 Data Processing Equipment 5,974 13,538 37,300 37,300 37,300 15,300
3-19 Item 11.a. - Page 87
GENERAL FUND EXPENDITURE BY OBJECT
FUND: 010 GENERAL FUND
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
BUDGET ANALYSIS
OPERATING EQUIPMENT(Continued)
6103 Computer Licensing/Software 12,650 16,514 26,500 26,500 26,500 16,200
6201 Machinery& Equipment 27,474 51,773 22,000 22,000 22,000 87,000
6301 Vehicles 39,109 247,445 - - - -
Total 97,077 344,807 91,500 91,500 92,200 124,200
Grand Total $ 15,461,940 $ 15,417,197 $ 16,479,441 $ 16,986,941 $ 16,632,941 $ 17,316,000
3-20 Item 11.a. - Page 88
CITY OF ARROYO GRANDE
SECTION 4 - SPECIAL REVENUE FUNDS
Budget FY 2017-18
Item 11.a. - Page 89
FIRE PROTECTION IMPACT FEES FUND SUMMARY
FUND: 210 FIRE PROTECTION IMPACT FEES
This fund accounts for impact fees collected from developers for the expansion of the existing fire station in order to serve future
development.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 136,459 $ 169,601 $ 190,101 $ 183,659 $ 183,659 $ 176,559
Revenues:
Revenues 33,142 17,081 20,500 42,700 63,900 35,500
Transfers In - - - - - -
Total Revenues 33,142 17,081 20,500 42,700 63,900 35,500
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies - 3,023 - - - -
Capital Outlay - - - - - -
Transfers Out - - - 71,000 71,000 -
Total Expenditures - 3,023 - 71,000 71,000 -
Change in Fund Balance 33,142 14,058 20,500 (28,300) (7,100) 35,500
Ending Fund Balance $ 169,601 $ 183,659 $ 210,601 $ 155,359 $ 176,559 $ 212,059
4-1 Item 11.a. - Page 90
PUBLIC ACCESS TELEVISION FUND SUMMARY
FUND: 211 PUBLIC ACCESS TELEVISION
This fund accounts for fees collected from Charter Communications that are restricted for support of public, education, and government
access programming and equipment.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 149,076 $ 160,164 $ 1,132 $ 1,132 $ 1,132 $ 7,632
Revenues:
Revenues 11,088 968 - - 6,500 8,000
Transfers In - - - - - -
Total Revenues 11,088 968 - - 6,500 8,000
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies - - - - - -
Capital Outlay - - - - - -
Transfers Out - 160,000 - - - -
Total Expenditures - 160,000 - - - -
Change in Fund Balance 11,088 (159,032) - - 6,500 8,000
Ending Fund Balance $ 160,164 $ 1,132 $ 1,132 $ 1,132 $ 7,632 $ 15,632
4-2 Item 11.a. - Page 91
POLICE PROTECTION IMPACT FEES FUND SUMMARY
FUND: 212 POLICE PROTECTION IMPACT FEES
This fund accounts for impact fees collected from developers for the expansion of the existing police facility in order to serve future
development.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 92,778 $ 19,286 $ 24,928 $ 24,928 $ 24,928 $ 31,306
Revenues:
Revenues 7,908 9,310 3,300 5,200 6,800 5,300
Transfers In - - - - - -
Total Revenues 7,908 9,310 3,300 5,200 6,800 5,300
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies - 2,268 - 422 422 -
Capital Outlay - - - - - -
Transfers Out 81,400 1,400 - - - -
Total Expenditures 81,400 3,668 - 422 422 -
Change in Fund Balance (73,492) 5,642 3,300 4,778 6,378 5,300
Ending Fund Balance $ 19,286 $ 24,928 $ 28,228 $ 29,706 $ 31,306 $ 36,606
4-3 Item 11.a. - Page 92
PARK DEVELOPMENT FUND SUMMARY
FUND: 213 PARK DEVELOPMENT
This fund accounts for the receipts of park-in-lieu fees (Quimby) and grant revenues that are used for construction, park acquisition, and
development of park facilities.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 767,902 $ 962,607 $ 830,773 $ 830,773 $ 830,773 $ 946,773
Revenues:
Revenues 282,902 83,966 63,200 101,000 156,000 101,000
Transfers In - - - - - -
Total Revenues 282,902 83,966 63,200 101,000 156,000 101,000
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies - - - - - -
Capital Outlay - - - - - -
Transfers Out 88,197 215,800 - 40,000 40,000 -
Total Expenditures 88,197 215,800 - 40,000 40,000 -
Change in Fund Balance 194,705 (131,834) 63,200 61,000 116,000 101,000
Ending Fund Balance $ 962,607 $ 830,773 $ 893,973 $ 891,773 $ 946,773 $ 1,047,773
4-4 Item 11.a. - Page 93
PARK IMPROVEMENT FUND SUMMARY
FUND: 214 PARK IMPROVEMENT
Impact fees collected for park improvements are to be used to maintain the adopted level of service for neighborhood and community
parks of 4.0 acres per thousand population. This fund accounts for the receipt and use of these monies.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 109,101 $ 159,473 $ 152,774 $ 152,774 $ 152,774 $ 217,765
Revenues:
Revenues 85,372 17,109 25,700 54,700 85,700 50,700
Transfers In - - - - - -
Total Revenues 85,372 17,109 25,700 54,700 85,700 50,700
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies - 3,808 709 709 709 -
Capital Outlay - - - - - -
Transfers Out 35,000 20,000 20,000 20,000 20,000 60,000
Total Expenditures 35,000 23,808 20,709 20,709 20,709 60,000
Change in Fund Balance 50,372 (6,699) 4,991 33,991 64,991 (9,300)
Ending Fund Balance $ 159,473 $ 152,774 $ 157,765 $ 186,765 $ 217,765 $ 208,465
4-5 Item 11.a. - Page 94
RECREATION COMMUNITY CENTER FUND SUMMARY
FUND: 215 RECREATION COMMUNITY CENTER
This fund accounts for impact fees collected and used for recreation facilities in order to maintain the adopted level of service of
recreation/community center facilities of 542 square feet per thousand population.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 51,899 $ 57,329 $ (1,710) $ (1,710) $ (1,710) $ 3,341
Revenues:
Revenues 5,430 1,223 3,800 3,800 5,100 3,800
Transfers In - - - - - -
Total Revenues 5,430 1,223 3,800 3,800 5,100 3,800
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies - 262 - 49 49 -
Capital Outlay - - - - - -
Transfers Out - 60,000 - - - -
Total Expenditures - 60,262 - 49 49 -
Change in Fund Balance 5,430 (59,039) 3,800 3,751 5,051 3,800
Ending Fund Balance $ 57,329 $ (1,710) $ 2,090 $ 2,041 $ 3,341 $ 7,141
4-6 Item 11.a. - Page 95
GRACE LANE ASSESSMENT DISTRICT FUND SUMMARY
FUND: 216 GRACE LANE ASSESSMENT DISTRICT
This fund accounts for revenue derived from annual assessments,which are used to pay the cost incurred by the City for landscape
maintenance.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 57,859 $ 61,264 $ 64,316 $ 64,316 $ 64,316 $ 58,086
Revenues:
Revenues 10,983 11,409 10,600 10,600 10,600 10,600
Transfers In - - - - - -
Total Revenues 10,983 11,409 10,600 10,600 10,600 10,600
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies 4,974 4,961 13,330 13,330 13,330 13,300
Capital Outlay - - - - - -
Transfers Out 2,604 3,396 3,500 3,500 3,500 3,500
Total Expenditures 7,578 8,357 16,830 16,830 16,830 16,800
Change in Fund Balance 3,405 3,052 (6,230) (6,230) (6,230) (6,200)
Ending Fund Balance $ 61,264 $ 64,316 $ 58,086 $ 58,086 $ 58,086 $ 51,886
4-7 Item 11.a. - Page 96
LANDSCAPE MAINTENANCE DISTRICT FUND SUMMARY
FUND: 217 LANDSCAPE MAINTENANCE DISTRICTS
This fund accounts for the landscape maintenance of parkways within two housing tracts. A special benefit assessment is levied on
property owners to pay for landscape maintenance expenditures.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 10,842 $ 9,424 $ 12,741 $ 12,741 $ 12,741 $ 10,541
Revenues:
Revenues 5,541 5,981 5,900 5,900 5,900 5,900
Transfers In - - - - - -
Total Revenues 5,541 5,981 5,900 5,900 5,900 5,900
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies 4,763 264 5,700 5,700 5,700 5,700
Capital Outlay - - - - - -
Transfers Out 2,196 2,400 2,400 2,400 2,400 2,400
Total Expenditures 6,959 2,664 8,100 8,100 8,100 8,100
Change in Fund Balance (1,418) 3,317 (2,200) (2,200) (2,200) (2,200)
Ending Fund Balance $ 9,424 $ 12,741 $ 10,541 $ 10,541 $ 10,541 $ 8,341
4-8 Item 11.a. - Page 97
LOCAL SALES TAX FUND SUMMARY
FUND: 218 LOCAL SALES TAX
This fund accounts for the revenues derived from Measure 0-06, a local 1/2%sales tax approved by the City's voters in November 2006.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 1,685,507 $ 1,541,567 $ 238,185 $ 238,185 $ 238,185 $ 194,385
Revenues:
Revenues 2,066,011 2,182,738 2,241,900 2,241,900 2,241,900 2,331,600
Transfers In - - - - - -
Total Revenues 2,066,011 2,182,738 2,241,900 2,241,900 2,241,900 2,331,600
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies 134,175 156,113 180,500 180,500 180,500 260,600
Debt Service 89,723 90,867 48,800 48,800 48,800 20,000
Capital Outlay - - - - - -
Transfers Out 1,986,053 3,239,140 2,040,100 2,056,400 2,056,400 2,182,100
Total Expenditures 2,209,951 3,486,120 2,269,400 2,285,700 2,285,700 2,462,700
Change in Fund Balance (143,940) (1,303,382) (27,500) (43,800) (43,800) (131,100)
Ending Fund Balance $ 1,541,567 $ 238,185 $ 210,685 $ 194,385 $ 194,385 $ 63,285
4-9 Item 11.a. - Page 98
PARKSIDE ASSESSMENT DISTRICT FUND SUMMARY
FUND: 219 PARKSIDE ASSESSMENT DISTRICT
This fund accounts for revenue derived from annual assessments,which are used to pay the cost incurred by the City for landscape
maintenance.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 359,391 $ 390,524 $ 416,381 $ 416,381 $ 416,381 $ 429,581
Revenues:
Revenues 45,637 48,330 44,500 44,500 44,500 44,500
Transfers In - - - - - -
Total Revenues 45,637 48,330 44,500 44,500 44,500 44,500
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies 10,700 18,070 20,700 26,700 26,700 30,000
Capital Outlay - - - - - -
Transfers Out 3,804 4,403 4,600 4,600 4,600 4,600
Total Expenditures 14,504 22,473 25,300 31,300 31,300 34,600
Change in Fund Balance 31,133 25,857 19,200 13,200 13,200 9,900
Ending Fund Balance $ 390,524 $ 416,381 $ 435,581 $ 429,581 $ 429,581 $ 439,481
4-10 Item 11.a. - Page 99
STREETS FUND SUMMARY
FUND: 220 STREETS (GAS TAX)
This fund accounts for receipts and expenditures of money apportioned by the State under Streets and Highway Code. The use of gas tax
revenues can only be used to construct and maintain streets, roads and highways.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ - $ 31,000 $ 31,000 $ - $ - $ -
Revenues:
Revenues 485,768 398,642 364,100 347,800 348,120 500,300
Transfers In 292,104 349,361 466,000 498,800 557,480 359,100
Total Revenues 777,872 748,003 830,100 846,600 905,600 859,400
Expenditures:
Salaries and Benefits 329,702 346,243 391,600 391,600 392,100 415,900
Services and Supplies 266,873 268,508 296,800 313,300 371,800 301,800
Debt Service 49,547 49,547 49,600 49,600 49,600 49,600
Capital Outlay 22,954 30,801 - - - -
Transfers Out 77,796 83,904 92,100 92,100 92,100 92,100
Total Expenditures 746,872 779,003 830,100 846,600 905,600 859,400
Change in Fund Balance 31,000 (31,000) - - - -
Ending Fund Balance $ 31,000 $ - $ 31,000 $ - $ - $ -
4-11 Item 11.a. - Page 100
TRAFFIC SIGNALIZATION FUND SUMMARY
FUND: 222 TRAFFIC SIGNALIZATION
This fund accounts for traffic signalization assessment levied against developments for the future cost of traffic signals.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 624,409 $ 641,605 $ 739,703 $ 739,703 $ 739,703 $ 775,703
Revenues:
Revenues 29,914 128,226 33,000 36,000 36,000 36,000
Transfers In - - - - - -
Total Revenues 29,914 128,226 33,000 36,000 36,000 36,000
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies - 1,948 363 363 - -
Capital Outlay - - - - - -
Transfers Out 12,718 28,180 - - - -
Total Expenditures 12,718 30,128 363 363 - -
Change in Fund Balance 17,196 98,098 32,637 35,637 36,000 36,000
Ending Fund Balance $ 641,605 $ 739,703 $ 772,340 $ 775,340 $ 775,703 $ 811,703
4-12 Item 11.a. - Page 101
TRAFFIC CIRCULATION FUND SUMMARY
FUND: 223 TRAFFIC CIRCULATION
This fund accounts for developer traffic mitigation measure fees charged as a result of an environmental review.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 54,091 $ 54,644 $ 131,595 $ 131,595 $ 131,595 $ 132,095
Revenues:
Revenues 553 76,951 400 400 500 400
Transfers In - - - - - -
Total Revenues 553 76,951 400 400 500 400
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies - - - - - -
Capital Outlay - - - - - -
Transfers Out - - - - - -
Total Expenditures - - - - - -
Change in Fund Balance 553 76,951 400 400 500 400
Ending Fund Balance $ 54,644 $ 131,595 $ 131,995 $ 131,995 $ 132,095 $ 132,495
4-13 Item 11.a. - Page 102
TRANSPORTATION FACILITY IMPACT FUND SUMMARY
FUND: 224 TRANSPORTATION FACILITY IMPACT
This fund accounts for developer impact fees (AB1600 fees) paid to protect the public health, safety, and welfare by maintaining the existing
level of public services for existing and future residents within the City of Arroyo Grande.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 2,050,439 $ 1,843,607 $ 302,809 $ 302,809 $ 302,809 $ 10,104
Revenues:
Revenues 94,465 203,033 160,500 160,500 110,000 85,000
Transfers In - - - - - -
Total Revenues 94,465 203,033 160,500 160,500 110,000 85,000
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies 16,800 29,531 - 2,705 2,705 -
Capital Outlay - - - - - -
Transfers Out 284,497 1,714,300 400,000 400,000 400,000 -
Total Expenditures 301,297 1,743,831 400,000 402,705 402,705 -
Change in Fund Balance (206,832) (1,540,798) (239,500) (242,205) (292,705) 85,000
Ending Fund Balance $ 1,843,607 $ 302,809 $ 63,309 $ 60,604 $ 10,104 $ 95,104
4-14 Item 11.a. - Page 103
TRANSPORTATION FUND SUMMARY
FUND: 225 TRANSPORTATION
This revenue source is provided by the San Luis Obispo County of Government's (SLOCOG) Local Transportation Fund (LTF). The annual
appropriation is restricted to transportation systems, including transit, pededstrian, street and road maintenance.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ - $ - $ (20) $ (20) $ (20) $ -
Revenues:
Revenues 471,605 429,340 405,000 405,000 391,650 252,800
Transfers In - - - - - -
Total Revenues 471,605 429,340 405,000 405,000 391,650 252,800
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies 20,613 19,490 20,000 20,000 20,000 20,000
Capital Outlay - - - - - -
Transfers Out 450,992 409,870 385,000 384,980 371,630 232,800
Total Expenditures 471,605 429,360 405,000 404,980 391,630 252,800
Change in Fund Balance - (20) - 20 20 -
Ending Fund Balance $ - $ (20) $ (20) $ - $ - $ -
4-15 Item 11.a. - Page 104
WATER NEUTRALIZATION IMPACT FEES FUND SUMMARY
FUND: 226 WATER NEUTRALIZATION IMPACT
The City requires development projects that increase total water consumption in the City to "neutralize" that demand by reducing water
consumption in existing development by an equivalent amount or by paying a fee in-lieu of performing water consumption reductions. This
fund accounts for the amount collected from developers and is used towards the City's water conservation efforts.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 322,215 $ 282,812 $ 32,843 $ 32,843 $ 32,843 $ 59,493
Revenues:
Revenues 88,127 19,474 42,000 58,000 79,000 58,000
Transfers In 200,000 200,000 50,000 50,000 50,000 50,000
Total Revenues 288,127 219,474 92,000 108,000 129,000 108,000
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies 327,530 469,443 102,350 102,350 102,350 106,000
Capital Outlay - - - - - -
Transfers Out - - - - - -
Total Expenditures 327,530 469,443 102,350 102,350 102,350 106,000
Change in Fund Balance (39,403) (249,969) (10,350) 5,650 26,650 2,000
Ending Fund Balance $ 282,812 $ 32,843 $ 22,493 $ 38,493 $ 59,493 $ 61,493
4-16 Item 11.a. - Page 105
CONSTRUCTION TAX FUND SUMMARY
FUND: 230 CONSTRUCTION TAX
This fund accounts for the accumulation of tax revenues levied on construction of residential dwelling units, mobile home lots, and
commercial buildings. Expenditures are restricted to public improvements, including but not limited to facilities, fire stations, fire-fighting
equipment, parks, street improvements, and equipment.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 3,243 $ 3,277 $ 29 $ 29 $ 29 $ 29
Revenues:
Revenues 34 19 - - - -
Transfers In - - - - - -
Total Revenues 34 19 - - - -
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies - - - - - -
Capital Outlay - - - - - -
Transfers Out - 3,267 - - - -
Total Expenditures - 3,267 - - - -
Change in Fund Balance 34 (3,248) - - - -
Ending Fund Balance $ 3,277 $ 29 $ 29 $ 29 $ 29 $ 29
4-17 Item 11.a. - Page 106
DRAINAGE FACILITY IMPACT FEES FUND SUMMARY
FUND: 231 DRAINAGE FACILITY
This fund accounts for development drainage fees restricted to improving drainage within the City.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 21,239 $ 21,456 $ 209 $ 209 $ 209 $ 209
Revenues:
Revenues 217 130 - - - -
Transfers In - - - - - -
Total Revenues 217 130 - - - -
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies - - - - - -
Capital Outlay - - - - - -
Transfers Out - 21,377 - - - -
Total Expenditures - 21,377 - - - -
Change in Fund Balance 217 (21,247) - - - -
Ending Fund Balance $ 21,456 $ 209 $ 209 $ 209 $ 209 $ 209
4-18 Item 11.a. - Page 107
IN-LIEU AFFORDABLE HOUSING FUND SUMMARY
FUND: 232 IN-LIEU AFFORDABLE HOUSING
This fund accounts for monies paid by developers in meeting the City's mandatory affordable housing requirements.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 11,012 $ 182,283 $ 296,120 $ 296,120 $ 296,120 $ 339,520
Revenues:
Revenues 247,971 113,837 100,400 118,400 118,400 118,400
Transfers In - - - - - -
Total Revenues 247,971 113,837 100,400 118,400 118,400 118,400
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies 76,700 - 75,000 75,000 75,000 75,000
Capital Outlay - - - - - -
Transfers Out - - - - - -
Total Expenditures 76,700 - 75,000 75,000 75,000 75,000
Change in Fund Balance 171,271 113,837 25,400 43,400 43,400 43,400
Ending Fund Balance $ 182,283 $ 296,120 $ 321,520 $ 339,520 $ 339,520 $ 382,920
4-19 Item 11.a. - Page 108
IN-LIEU UNDERGROUND UTILITY FUND
FUND: 233 IN-LIEU UNDERGROUND UTILITY
This fund accounts for monies paid by developers in meeting the City's underground utility requirements.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 199 $ 3,971 $ 4,034 $ 4,034 $ 4,034 $ 4,034
Revenues:
Revenues 3,772 63 - - - -
Transfers In - - - - - -
Total Revenues 3,772 63 - - - -
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies - - - - - -
Debt Service - - - - - -
Capital Outlay - - - - - -
Transfers Out - - - - - -
Total Expenditures - - - - - -
Change in Fund Balance 3,772 63 - - - -
Ending Fund Balance $ 3,971 $ 4,034 $ 4,034 $ 4,034 $ 4,034 $ 4,034
4-20 Item 11.a. - Page 109
TOURISM BUSINESS IMPROVEMENT DISTRICT FUND SUMMARY
FUND: 240 TOURISM BUSINESS IMPROVEMENT DISTRICT
The purpose of the Tourism Business Improvement District (TBID) is to provide projects, programs and activities that benefit lodging
businesses located and operating within the City of Arroyo Grande. A two percent(2%) assessment is levied on all lodging businesses of
the rent charged by the operator per occupied room per night for all transient occupancies. Revenue collected is used to promote the
lodging industry within the City.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 38,292 $ 106,717 $ 147,215 $ 147,215 $ 147,215 $ 101,215
Revenues:
Revenues 213,052 194,809 200,000 200,000 200,000 200,000
Transfers In 5,000 5,002 5,000 5,000 5,000 5,000
Total Revenues 218,052 199,811 205,000 205,000 205,000 205,000
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies 146,627 156,313 248,000 248,000 248,000 248,000
Capital Outlay - - - - - -
Transfers Out 3,000 3,000 3,000 3,000 3,000 3,000
Total Expenditures 149,627 159,313 251,000 251,000 251,000 251,000
Change in Fund Balance 68,425 40,498 (46,000) (46,000) (46,000) (46,000)
Ending Fund Balance $ 106,717 $ 147,215 $ 101,215 $ 101,215 $ 101,215 $ 55,215
4-21 Item 11.a. - Page 110
WATER AVAILABILITY FUND SUMMARY
FUND: 241 WATER AVAILABILITY FUND
Pursuant to the provisions of Section 38743 of the Government Code, water availability charges is a "special charge" which is levied to each
parcel of property not served with city water. These charges are restricted for the sole purpose of expanding water supply such as
desalination plant, recycled water, scalping plant, etc.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 1,783,685 $ 1,876,179 $ 1,571,381 $ 1,571,381 $ 1,571,381 $ 1,060,781
Revenues:
Revenues 118,609 47,752 28,000 57,000 85,000 57,000
Transfers In - - - - - -
Total Revenues 118,609 47,752 28,000 57,000 85,000 57,000
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies - - - 595,600 595,600 -
Capital Outlay - - - - - -
Transfers Out 26,115 352,550 - - - 113,200
Total Expenditures 26,115 352,550 - 595,600 595,600 113,200
Change in Fund Balance 92,494 (304,798) 28,000 (538,600) (510,600) (56,200)
Ending Fund Balance $ 1,876,179 $ 1,571,381 $ 1,599,381 $ 1,032,781 $ 1,060,781 $ 1,004,581
4-22 Item 11.a. - Page 111
CDBG FUND SUMMARY
FUND: 250 CDBG GRANT FUND
This fund accounts for revenues and expenditures related to Community Development Block Grant (CDBG) Funds. The program is a
flexible program that provides the City with resources to address a wide range of unique community development needs.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ - $ - $ (133,308) $ (133,308) $ (133,308) $ -
Revenues:
Revenues 10,357 42,123 76,050 199,845 199,845 63,900
Transfers In - - - - - -
Total Revenues 10,357 42,123 76,050 199,845 199,845 63,900
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies 2,265 18,276 14,799 5,286 5,286 5,100
Capital Outlay - - - - - -
Transfers Out 8,092 157,155 61,251 61,251 61,251 58,800
Total Expenditures 10,357 175,431 76,050 66,537 66,537 63,900
Change in Fund Balance - - - - - -
Ending Fund Balance $ - $ (133,308) $ (133,308) $ - $ - $ -
4-23 Item 11.a. - Page 112
STATE COPS BLOCK GRANT FUND SUMMARY
FUND: 271 STATE COPS BLOCK GRANT
This fund accounts for the receipt and use of monies from the State of California restricted to the purchase of police equipment and
technology for crime prevention.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 178,423 $ 119,193 $ 150,997 $ 150,997 $ 150,997 $ 122,597
Revenues:
Revenues 107,895 117,121 100,800 100,800 120,800 120,800
Transfers In - - - - - -
Total Revenues 107,895 117,121 100,800 100,800 120,800 120,800
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies - - - - - -
Capital Outlay 102,125 67,415 130,000 130,000 130,000 130,000
Transfers Out 65,000 17,902 19,200 19,200 19,200 20,200
Total Expenditures 167,125 85,317 149,200 149,200 149,200 150,200
Change in Fund Balance (59,230) 31,804 (48,400) (48,400) (28,400) (29,400)
Ending Fund Balance $ 119,193 $ 150,997 $ 102,597 $ 102,597 $ 122,597 $ 93,197
4-24
Item 11.a. - Page 113
CITY OF ARROYO GRANDE
SECTION 5 - ENTERPRISE FUNDS
Budget FY 2017-18
Item 11.a. - Page 114
SEWER FUND SUMMARY
FUND: 612 SEWER
This fund is used to account for maintenance of sewer lines connecting City residents to the South San Luis Obispo County Sanitation District sewer
treatment plant.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Working Capital $ 25,866,591 $ 1,230,616 $ 1,265,430 $ 1,265,430 $ 1,265,430 $ 989,481
Revenues:
Revenues 1,197,256 875,028 920,000 882,000 894,000 937,300
Transfers In - - - - - -
Total Revenues 1,197,256 875,028 920,000 882,000 894,000 937,300
Expenses:
Salaries and Benefits 117,632 111,272 143,500 143,500 143,500 236,700
Services and Supplies 700,942 96,455 182,600 182,600 170,850 138,800
Debt Service 1,371 721 20,870 20,870 20,870 20,900
Capital Outlay 1,639 1,836 2,500 2,500 2,500 2,500
Capital Improvement Program 212,452 309,646 563,448 563,448 491,529 107,100
Transfers Out 321,900 409,772 340,700 340,700 340,700 347,600
Total Expenditures 1,355,936 929,702 1,253,618 1,253,618 1,169,949 853,600
Revenues over/(under) Expenses (158,680) (54,674) (333,618) (371,618) (275,949) 83,700
Adjustments to Working Capital (126,389) 89,488 - - - -
Ending Available Working Capital $ 25,581,522 $ 1,265,430 $ 931,812 $ 893,812 $ 989,481 $ 1,073,181
5-1
Item 11.a. - Page 115
SEWER FACILITY FUND SUMMARY
FUND: 634 SEWER FACILITY
This fund is used to account for the accumulation of sewer facility revenues to be used in capital improvement projects in the City.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Working Capital $ 375,948 $ 386,672 $ 396,972 $ 417,434 $ 417,434 $ 459,434
Revenues:
Revenues 40,724 30,762 33,700 42,000 42,000 42,000
Transfers In - - - - - -
Total Revenues 40,724 30,762 33,700 42,000 42,000 42,000
Expenses:
Salaries and Benefits - - - - - -
Services and Supplies - - - - - -
Debt Service - - - - - -
Capital Outlay - - - - - -
Transfers Out 30,000 - - - - -
Total Expenditures 30,000 - - - - -
Revenues over/(under) Expenses 10,724 30,762 33,700 42,000 42,000 42,000
Ending Available Working Capital $ 386,672 $ 417,434 $ 430,672 $ 459,434 $ 459,434 $ 501,434
5-2
Item 11.a. - Page 116
WATER FUND SUMMARY
FUND: 640 WATER FUND
This fund is used to account for the activities associated with the transmission and distribution of potable water by the City to its users.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Working Capital $ 14,902,244 $ 5,154,437 $ 4,747,825 $ 4,747,825 $ 4,747,825 $ 3,014,394
Revenues:
Revenues 6,965,668 5,834,658 6,650,900 6,082,500 5,993,400 6,249,000
Transfers In - 565,550 304,050 304,050 276,466 187,600
Total Revenues 6,965,668 6,400,208 6,954,950 6,386,550 6,269,866 6,436,600
Expenses:
Salaries and Benefits 539,621 698,138 722,790 722,790 722,790 703,100
Services and Supplies 759,506 554,643 650,200 796,696 699,996 631,700
Debt Service 785 396 21,810 21,810 21,810 21,800
Capital Outlay 6,830 - 4,000 31,500 31,600 9,600
Capital Improvement Program 393,585 250,466 643,100 1,379,575 1,335,741 257,600
Transfers Out 4,496,828 5,301,711 5,191,360 5,191,360 5,191,360 5,320,700
Total Expenditures 6,197,155 6,805,354 7,233,260 8,143,731 8,003,297 6,944,500
Revenues over/(under) Expenses 768,513 (405,146) (278,310) (1,757,181) (1,733,431) (507,900)
Adjustments to Working Capital (1,333,152) (1,466) - - - -
Ending Available Working Capital $ 14,337,605 $ 4,747,825 $ 4,469,515 $ 2,990,644 $ 3,014,394 $ 2,506,494
5-3
Item 11.a. - Page 117
LOPEZ FUND SUMMARY
FUND: 641 LOPEZ
This fund is responsible for the purchase of water from Lopez Dam. The City has a 50.55%share of the water and expense generated by Zone 3—
County of San Luis Obispo's Flood Control and Water Conservation District.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Working Capital $ 2,189,814 $ 1,669,377 $ 1,703,375 $ 1,703,375 $ 1,703,375 $ 1,703,375
Revenues:
Revenues 2,957,371 8,805 - - - -
Transfers In - 3,321,455 3,254,400 3,403,860 3,403,860 3,505,200
Total Revenues 2,957,371 3,330,260 3,254,400 3,403,860 3,403,860 3,505,200
Expenses:
Salaries and Benefits - - - - - -
Services and Supplies 3,170,608 3,296,262 3,254,400 3,403,860 3,403,860 3,505,200
Debt Service - - - - - -
Capital Outlay - - - - - -
Transfers Out 307,200 - - - - -
Total Expenditures 3,477,808 3,296,262 3,254,400 3,403,860 3,403,860 3,505,200
Revenues over/(under) Expenses (520,437) 33,998 - - - -
Ending Available Working Capital $ 1,669,377 $ 1,703,375 $ 1,703,375 $ 1,703,375 $ 1,703,375 $ 1,703,375
5-4
Item 11.a. - Page 118
WATER FACILITY FUND SUMMARY
FUND: 642 WATER FACILITY FUND
This fund is used to account for the accumulation of water facility revenues to be used in capital improvement projects in the City.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Working Capital $ 820,643 $ 772,222 $ 837,643 $ 607,451 $ 607,451 $ 399,950
Revenues:
Revenues 66,149 48,229 60,000 60,000 68,965 60,000
Transfers In - - - - - -
Total Revenues 66,149 48,229 60,000 60,000 68,965 60,000
Expenses:
Salaries and Benefits - - - - - -
Services and Supplies - - - - - -
Capital Outlay - - - - - -
Transfers Out 114,570 213,000 304,050 304,050 276,466 74,400
Total Expenditures 114,570 213,000 304,050 304,050 276,466 74,400
Revenues over/(under) Expenses (48,421) (164,771) (244,050) (244,050) (207,501) (14,400)
Ending Available Working Capital $ 772,222 $ 607,451 $ 593,593 $ 363,401 $ 399,950 $ 385,550
5-5
Item 11.a. - Page 119
CITY OF ARROYO GRANDE
SECTION 6 - AGENCY FUNDS
For the Fiscal Year 2017-18
Item 11.a. - Page 120
SUCCESSOR AGENCY TO FORMER RDA FUND SUMMARY
FUND: 286 SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY
This private-purpose trust fund was created to hold the assets of the former redevelopment agency of the City of Arroyo Grande until
they are distributed to other units of state and local government after the payment of enforceable obligations have been made.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 1,283,176 $ 1,285,305 $ 1,287,696 $ 1,287,689 $ 1,287,696 $ 1,287,689
Revenues:
Revenues 701,925 606,607 491,473 491,473 491,473 479,180
Transfers In - - - - - -
Total Revenues 701,925 606,607 491,473 491,473 491,473 479,180
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies 11,841 3,914 7,000 7,000 5,000 4,000
Debt Service 449,009 452,202 452,480 . 452,480 452,480 450,200
Capital Outlay - - - - - -
Transfers Out 238,946 148,100 32,000 32,000 34,000 25,000
Total Expenditures 699,796 604,216 491,480 491,480 491,480 479,200
Change in Fund Balance 2,129 2,391 (7) (7) (7) (20)
Ending Fund Balance $ 1,285,305 $ 1,287,696 $ 1,287,689 $ 1,287,682 $ 1,287,689 $ 1,287,669
r
6-1
Item 11.a. - Page 121
SUCCESSOR AGENCY TO FORMER RDA HOUSING FUNCTION FUND SUMMARY
FUND: 287 SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY- HOUSING FUNCTION
This private-purpose trust fund was created to hold the housing assets of the former redevelopment agency of the City of Arroyo Grande
until they are distributed to other units of state and local government after the payment of enforceable obligations have been made.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 69,010 $ 64,825 $ (19,305) $ (186,126) $ (19,305) $ (186,344)
Revenues:
Revenues 91,766 137,806 166,821 166,821 166,821 284,900
Transfers In - - - - - -
Total Revenues 91,766 137,806 166,821 166,821 166,821 284,900
Expenditures:
Salaries and Benefits - - - - - -
Services and Supplies 95,951 221,936 333,642 333,642 333,860 3,000
Debt Service - - - - - 281,900
Capital Outlay - - - - - -
Transfers Out - - - - - -
Total Expenditures 95,951 221,936 333,642 333,642 333,860 284,900
Change in Fund Balance (4,185) (84,130) (166,821) (166,821) (167,039) -
Ending Fund Balance $ 64,825 $ (19,305) $ (186,126) $ (352,947) $ (186,344) $ (186,344)
6-2
Item 11.a. - Page 122
DOWNTOWN PARKING FUND SUMMARY
FUND: 751 DOWNTOWN PARKING
This agency fund collects assessments from Arroyo Grande Village merchants for the maintenance of the Village parking lots for the
Downtown Village Merchants Association.
2016-17 2017-18
2014-15 2015-16 ORIGINAL AMENDED ESTIMATED PROPOSED
ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET
Beginning Fund Balance $ 193,036 $ 173,669 $ 173,669 $ 38,243 $ 38,243 $ 43
Revenues:
Revenues 12,310 10,927 11,000 11,000 11,000 11,000
Transfers In - - - - -
Total Revenues 12,310 10,927 11,000 11,000 11,000 11,000
Expenditures:
Salaries and Benefits - - - - -
Services and Supplies 3,990 4,252 4,325 4,325 4,300 4,300
Capital Outlay - - - - - -
Transfers Out 27,687 142,101 63,600 44,900 44,900 3,600
Total Expenditures 31,677 146,353 67,925 49,225 49,200 7,900
Change in Fund Balance (19,367) (135,426) (56,925) (38,225) (38,200) 3,100
Ending Fund Balance $ 173,669 $ 38,243 $ 116,744 $ 18 $ 43 $ 3,143
6-3
Item 11.a. - Page 123
CITY OF ARROYO GRANDE
SECTION 7 - CAPITAL IMPROVEMENT PROGRAM
Budget FY 2017-18
Item 11.a. - Page 124
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
INTRODUCTION
A number of criteria and/or considerations are applied in determining the
The Capital Improvement Program (CIP) is a capital investment plan that appropriateness of each CIP project, including:
supports the quality of life in the City of Arroyo Grande by providing for the
design, construction and renovation of major capital projects that benefit a • Consistency with the City's General Plan, Water and
broad segment of the community. The Program is designed to protect, Wastewater Master Plans, and/or applicable adopted and
preserve, and enhance the City's infrastructure, extend useful life of public established City policies;
facilities, and improve and enhance the delivery of City services. • Benefit to the broader public good and positive benefit to cost
ratio;
The CIP is usually presented as a revolving five-year program that acts as a • Potential impact upon City operating expenditures;
guide for identifying current and future fiscal requirements. The current • The need to meet State, Federal or other legal mandates and
year acts as the City's annual capital budget. For FY 2017-18, due to the requirements;
nature of the one-year budget plan, only projects that have new or • The need to mitigate an identified health or safety problem;
additional funding proposed for the fiscal year are presented. Staff • Consideration of geographic equity in providing improvements
continues to prepare a five-year projection, which will be updated with the and facilities throughout the City; and
next biennial budget. • The need to balance project design, management, and
inspection with available CIP staffing.
Projects in the CIP typically include:
• Improvements that are debt-financed; Summary Tables
• Acquisition of land; The CIP is presented in two summary tables. The first represents projects
• Construction of new buildings, parks, improvements or facilities that are currently underway, but will be incomplete before the end of the
including engineering, design, and other pre-construction costs fiscal year. The funding for these projects will roll forward into FY 2017-18
which are estimated to exceed $15,000; as the projects move toward completion.
• Major equipment or furnishings required for new buildings.
The second represents new projects or projects that require additional
Preparation of the CIP is a coordinated process that includes working with funding in FY 2017-18. The summaries are presented after the CIP project
City staff and commissions to compile and prioritize a list of discretionary descriptions
projects, develop associated cost estimates and identify potential funding
sources. CIP Projects
Potential CIP projects are classified into one of six categories:
The City Council reviews and approves the five-year CIP following a series of Miscellaneous, Parks, Streets, Drainage, Sewer and Water.
public study sessions and a public hearing. Approval of the CIP includes
appropriating funding for the current fiscal year.
7-1
Item 11.a. - Page 125
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Each project is presented on the following pages with a general description improvements. These funds may be used only for the
and cost estimates. construction of traffic signals within the City.
• Transportation Facility Impact Fee —This impact fee is required
Project costs are escalated (where appropriate) to indicate the impact of from developers for transportation system improvements as a
inflation on construction costs in future years based upon a CPI rate of condition of approval by the City.
inflation (unless more specific information was available). Cost escalation • Sewer Facility Impact Fee — This impact fee is required from
ensures that adequate funding is identified at the time the project is developers to pay for the future cost of expansion of sewer
approved. services for new development.
• Water Facility Impact Fee — This impact fee is required from
Project appropriations reflect funding amounts and sources allocated developers to pay for the future cost of expansion of water
through formal City Council action; project cost estimates summarize prior, services for new development.
current and future year expenditures. • Water Availability Impact Fee—This impact fee is collected from
developers to mitigate future water requirements.
Funding Sources • Police Impact Fee —This impact fee is required from developers
CIP projects are funded and financed through a variety of general purpose to pay for the expansion of police facilities in order to serve
(unrestricted),grant and special purpose revenue sources.These include: future development.
Impact Fees: Charges for Services:
• Recreation Center Impact Fee — This impact fee is collected for • Downtown Parking Assessment Fee — This assessment is
recreation facilities in order to maintain the adopted level of charged to the merchants within the Village of Arroyo Grande.
service of recreation/community center facilities of 542 square The purpose of this revenue source is to provide parking
feet per thousand in population. maintenance and expansion in the Downtown Village area.
• Park Improvement Impact Fee —This impact fee is collected for • Special Sales Tax — This revenue source is provided by the 1/2
park improvements that will be used to maintain the adopted percent local sales tax increase approved by voters in November
level of service for neighborhood and community parks of 4.0 2006.
acres per thousand in population. • Sewer Fees — This revenue source is provided by users of the
• Park Development Impact Fee — The City's park-in-lieu or park sewer system and is the portion related to future sewer
development fee allows the City to acquire the dedication of infrastructure-related improvements.
land, or the payment of a fee in lieu of land to be used for the • Water Fees — This revenue source is provided by users of the
purchase (or development) of park property. water system and is the portion related to future water
• Traffic Signalization Impact Fee —This impact fee is required of infrastructure-related improvements.
development for purposes of providing the actual or estimated
costs of construction for regional traffic signalization
7-2
Item 11.a. - Page 126
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Intergovernmental and Grant Revenues: attainment or maintenance of the National Ambient Air Quality
• General Fund —This is general purpose revenue received by the Standards for ozone, carbon monoxide, and particulate matter.
City (mainly through property and sales taxes) that has no
restrictions and is typically expended on any project or Other Revenue:
improvement deemed appropriate and necessary by City • Expense Recovery— Funds received from various sources to pay
Council. for specific expenditures (i.e., the sale of plans and
• Community Development Block Grant — This revenue source is specifications to contractors which pay for the cost of
provided by the annual appropriation of the CDBG program. reproduction).
Funds are required to be used within a broad range of • Donations — Funds received from various community members
functional area such as ADA improvements. and groups to help finance a variety of City projects.
• Transportation Fund — This revenue source is provided by the • Developer In-Lieu Fees — Funds received from developers to
San Luis Obispo County of Government's (SLOCOG) Local mitigate measures required as a result of development.
Transportation Fund (LTF). This annual appropriation is
restricted to the use of street and road maintenance. SERVICE PRIORITIES
• Highway Safety Improvement Program (HSIP) — This revenue is
federal funds for projects that achieve a significant reduction in The City of Arroyo Grande is dedicated to providing an exceptional quality of
traffic fatalities and serious injuries on all public roads, including life for its citizens. Service levels and programs in the Budget for the fiscal
non-State owned public roads and roads on tribal lands. year 2017-18 are based upon priorities established by the both the City
• Regional State Highway Account (RSHA) — This revenue is Council and the voter advisory measures approved with the Local Sales tax
competitive State grant funding distributed through SLOCOG for in 2006. These include maintaining and promoting:
transportation projects of regional significance throughout the • Public safety and disaster preparedness;
County. • City infrastructure; including water and sewer pipes and lines,
• Urban State Highway Account (USHA) — This revenue is the city facilities, streets, information technology and drainage
annual State funding apportionment based on population improvements;
distributed to each jurisdiction in the County through SLOCOG. • Transportation; including streetscapes and intersection
• Highway Bridge Program (HBP Funds) — This revenue is federal improvements and;
funds that assist the States to improve the condition of their • City facilities.
highway bridges through replacement, rehabilitation, and
systematic preventative maintenance. FISCAL STRATEGIES
• CMAQ — The purpose of the Congestion Mitigation and Air
Quality (CMAQ) State Improvement Program is to fund The City of Arroyo Grande is committed to maintaining long-term fiscal
transportation projects or programs that will contribute to sustainability. The City has avoided the noticeable impacts and service level
reductions experienced by most California cities through operating an
7-3
Item 11.a. - Page 127
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
effective, cost efficient local government. Municipal services continue to Capital Improvement Program and budget allows the opportunity to review
address high priority needs. This Capital Improvement Program is designed and revise the CIP based on the needs of the City.
to identify and develop projects using a long-term vision; to provide a
realistic look forward over a five year planning period and set priorities for While this comprehensive program is not limited to projects for which
each need identified. It should be noted that because this is a five-year funding has been identified and is available, projects for which there is
outlook, needs and priorities may change. As such, the development of the funding recommended in FY 2017-18 are presented in more detail.
7-4
Item 11.a. - Page 128
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
PROJECT SUMMARIES AND DESCRIPTIONS: RECOMMENED PROJECTS FOR FISCAL YEAR 2017-18
Project Title: Fire Station Driveway Repair
PROJECT DESCRIPTION
Repair of a portion of the existing driveway at the Five Cities Authority Station 1 that will be able to support Truck 5 and its
outriggers which weigh approximately 80,000 pounds.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4950 Sales Tax 0 0 0 62,60❑ 62,600
Total 0 0 0 62,600 62,600
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
7001 Construction 0 0 0 46,400 46,400
7201 Contingencies 0 0 0 4,640 4,640
7301 Contract Admin 0 0 0 4,640 4,640
7501 Design& Survey 0 0 0 6,920 6,920
Total 0 0 0 62,600 62,60D
7-5
Item 11.a. - Page 129
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7— FY 2017-18 Budget
Project Title: Ash Street and Strother Park Restroom Roof Replacements
PROJECT DESCRIPTION
Repairs to the roofs on the restrooms at Ash Street and Strother Park.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4950 Sales Tax 0 0 0 25,000 25,000
Total 0 0 0 25,000 25,000
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
7001 Construction 0 0 0 22,000 22,000
7201 Contingencies 0 0 0 2,000 2,000
7301 Contract Admin 0 0 0 1,000 1,000
Total 0 0 0 25,000 25,000
7-6
Item 11.a. - Page 130
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Project Title: Soto Complex Barrier Removal Project,Phase 111
PROJECT DESCRIPTION
Improve accessibility at Santos Field in the Soto Sports Complex which currently does not comply with the Americans
with Disabilities Act(ADA).
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4907 CDBG 0 0 0 60,257 60,257
Total 0 0 0 60,257 60,257
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
7001 Construction 0 0 0 41,500 41,500
7201 Contingencies 0 0 0 4,000 4,000
7301 Contract Admin 0 0 0 10,000 10,000
7501 Design &Survey 0 0 0 4,757 4,757
Total 0 0 0 60,257 60,257
7-7
Item 11.a. - Page 131
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Project Title: Strother Park Large Play Structure
PROJECT DESCRIPTION
Replacement of the existing large play structure at Strother Park.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4914 Park Improvement 0 0 0 60,000 60,000
Total 0 0 0 60,000 60,000
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
7001 Construction 0 0 0 60,000 60,000
Total 0 0 0 60,000 60,000
7-8
Item 11.a. - Page 132
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Project Title: Swinging Bridge Reinforcement
PROJECT DESCRIPTION
Evaluation of the swinging bridge to determine its structural integrity,and preparation of plans,specifications and
cost estimates for the repair and strengthening of the swinging bridge.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4910 General Fund 200 200 0 0 0
4950 Sales Tax 202,437 22,437 180,000 271,100 451,100
Total 202,637 22,637 180,000 271,100 451,100
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
5199 Salary Reimb 200 200 0 0 0
7001 Construction 200,000 20,000 180,000 167,000 347,000
7201 Contingencies 0 0 0 34,700 34,700
7301 Contract Admin 0 0 0 34,700 34,700
7501 Design&Survey 2,437 2,437 0 34,700 34,700
Total 202,637 22,637 180,000 271,100 451,100
7-9
Item 11.a. - Page 133
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7-FY 2017-18 Budget
Project Title: Castillo Del Mar Road Extension/Valley Road Drainage
PROJECT DESCRIPTION
On August 27, 2013,the City Council approved the Memorandum of Understanding between the Lucia Mar School
District,City of Arroyo Grande,J.H. Land Partnership and John Taylor. Under the terms of the MOU,J.H. Land
Partnership will pay the City up to $582,500 for the costs related to the road and drainage improvements. The total cost
of the project is estimated to be$775,000.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4825 Developer Contribution 582,500 0 582,500 0 582,500
4910 General Fund 200 200 0 0 0
4950 Sales Tax 143,075 0 143,075 50,000 193,075
Total 725,775 200 725,575 50,000 775,575
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
5199 Salary Reimb 200 200 0 0 0
7001 Construction 604,095 0 604,095 50,000 654,095
7201 Contingencies 42,000 0 42,000 0 42,000
7301 Contract Admin 21,240 0 21,240 0 21,240
7401 Testing 5,500 0 5,500 0 5,500
7501 Design&Survey 52,740 0 52,740 0 52,740
Total 725,775 200 725,575 50,000 775,575
7-10
Item 11.a. - Page 134
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7-FY 2017-18 Budget
Project Title: Pavement Management Program
PROJECT DESCRIPTION
The City's Pavement Management Program provides maintenance history and pavement condition index (PCI)for all
public streets in Arroyo Grande. The City annually performs pavement maintenance on public streets to the extent that
funds are available. Streets are selected based on pavement condition, location,and the type of maintenance
application. Maintenance applications are slurry seals, chip seals,and pavement overlays. Slurry and chip seals are thin
applications of liquid asphalt mixed with sand or rock chips. Asphalt overlays are 1 to 4-inch thick layers of hot asphalt
applied to the road surface. Crack sealing and repair of damaged roadway often precedes the maintenance operation.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4486 Urban SHA 70,000 70,000 0 70,000 70,000
4910 General Fund 12,000 12,000 0 0 0
4928 Transp Fund 100,000 100,000 0 100,000 100,000
4950 Sales Tax 754,305 658,371 95,934 675,000 770,934
Total 936,305 840,371 95,934 845,000 940,934
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
5199 Salary Reimb 12,000 12,000 0 0 0
7001 Construction 791,067 695,133 95,934 624,700 720,634
7002 Construction-PW 0 0 0 10,000 10,000
7201 Contingencies 19,238 19,238 0 72,100 72,100
7301 Contract Admin 83,603 83,603 0 27,200 27,200
7401 Testing 19,838 19,838 0 15,000 15,000
7501 Design &Survey 3,175 3,175 0 90,000 90,000
7701 Studies 7,384 7,384 0 6,000 6,000
Total 936,305 840,371 95,934 845,000 940,934
7-11
Item 11.a. - Page 135
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Project Title: Harloe Elementary School Pedestrian Access Enhancements
PROJECT DESCRIPTION
Design of sidewalk gap closures,curb ramps,and curb extensions to provide a safer pedestrian environment in the
vicinity of Harloe Elementary School.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4482 Regional SHA 0 0 0 50,000 50,000
4950 Sales Tax 0 0 0 50,000 50,000
Total 0 0 0 100,000 100,000
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
7501 Design&Survey 0 0 0 75,000 75,000
7701 Studies 0 0 0 25,000 25,000
Total 0 0 0 100,000 100,000
7-12
Item 11.a. - Page 136
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Project Title: Fair Oaks/Orchard Avenue Intersection Improvements
PROJECT DESCRIPTION
Feasibility study evaluating concepts and potential alternatives to address circulation and pedestrian/cyclist safety
issues involving high school traffic. The City has requested$350,000 in RSTP and/or CMAQ grant funding for operational
improvements on Fair Oaks Avenue.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
49XX CMAQ 0 0 0 0 0
4825 Developer Contribution 0 0 0 50,000 50,000
4950 Sales Tax 50,000 0 50,000 0 50,000
Total 50,000 0 50,000 50,000 100,000
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
7701 Studies 50,000 0 50,000 50,000 100,000
Total 50,000 0 50,000 50,000 100,000
7-13
Item 11.a. - Page 137
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Project Title: Traffic Way Bridge Improvement Project
PROJECT DESCRIPTION
Engineering analysis to determine cost benefits of completing scour counter measure installation, bridge rehabiltiation
or replacement. Upon selection of appropriate repair, preparation of environmental and construction documents to bid
a construction project.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4487 HBP 60,264 885 59,379 109,395 168,774
4950 Sales Tax 7,808 115 7,693 14,173 21,866
Total 68,072 1,000 67,072 123,568 190,640
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
5199 Salary Reimb 1,000 1,000 0 0 0
7301 Contract Admin 15,640 0 15,640 0 15,640
7501 Design&Survey 51,432 0 51,432 123,568 175,000
Total 68,072 1,000 67,072 123,568 190,640
7-14
Item 11.a. - Page 138
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7-FY 2017-18 Budget
Project Title: Various Striping, Crosswalks&Sidewalks
PROJECT DESCRIPTION
Beginning in fiscal year 2008-09,the City has diligently allocated funding towards sidewalk improvements throughout
the City including upgrades and repairs to street striping,crosswalks,sidewalks and cross-gutters. This program is an
annual allocation of funding toward these efforts.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4910 General Fund 2,000 2,000 0 0 0
4950 Sales Tax 51,975 27,936 24,039 55,000 79,039
Total 53,975 29,936 24,039 55,000 79,039
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
5199 Salary Reimb 2,000 2,000 0 0 0
7001 Construction 41,364 21,560 19,804 42,996 62,800
7201 Contingencies 2,511 0 2,511 3,728 6,239
7301 Contract Admin 8,100 6,376 1,724 3,276 5,000
7501 Design&Survey 0 0 0 5,000 5,000
Total 53,975 29,936 24,039 55,000 79,039
7-15
Item 11.a. - Page 139
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7— FY 2017-18 Budget
Project Title: Bridge Preventive Maintenance Program '
PROJECT DESCRIPTION
Development of a Bridge Preventive Maintenance program(BPMP)by a qualified consultant that will help the City extend
the life of its bridges by maintaining them in a structurally safe and serviceable condition by correcting minor deficiencies
early in the bridge's life,rather than waiting until a bridge develops major problems requiring more costly rehabilitation or
replacement.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4487 HBP 0 0 0 35,400 35,400
4950 Sales Tax 0 0 0 4,600 4,600
r
Total 0 0 0 40,000 40,000
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
7701 Studies 0 0 0 40,000 40,000
Total 0 0 0 40,000 40,000
7-16
Item 11.a. - Page 140
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Project Title: Corporation Yard Storm water Improvements
PROJECT DESCRIPTION
The City has adopted a Stormwater Management Program (SWMP)to comply with mandatory requirements of the
U.S. Environmental Protection Agency(EPA) National Pollutant Discharge Elimination System (NPDES) Phase II Final
Rule and the State Water Resources Control Board Water Quality Order No. 2003-0005-DWQ, NPDES General Permit
No. CA CAS000004, "Waste Discharge Requirements for Stormwater Discharges from Small Municipal Separate Storm
Sewer Systems" (MS4 General Permit). Best Management Practice M04 (BMP M04)of the SWMP requires that a
Stormwater Pollution Prevention Plan (SWPPP)and Self-Inspection Checklists be developed for the City's Corporation
Yard to reduce pollutants in stormwater runoff and prevent the discharge of pollutants from the City's Corporation
Yard. The FY 17/18 project is an opportunity to improve the Corporation yard's effectiveness at protecting water
resources by protecting materials from rainfall run-on, runoff,and wind dispersal by covering the paint and hazardous
materials area with a roof and by enclosing the area and/or building a berm around it.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4910 General Fund 1,200 1,200 0 0 0
4950 Sales Tax 32,665 32,665 0 26,300 26,300
Total 33,865 33,865 0 26,300 26,300
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
5199 Salary Reimb 1,200 1,200 0 0 0
7001 Construction 26,450 26,450 0 19,500 19,500
7201 Contingencies 2,645 2,645 0 1,950 1,950
7301 Contract Admin 3,500 3,500 0 1,950 1,950
7501 Design &Survey 70 70 0 2,900 2,900
Total 33,865 33,865 0 26,300 26,300
7-17
Item 11.a. - Page 141
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Project Title: Open Channel Maintenance
PROJECT DESCRIPTION
The nature flow of the channel at Equestrian Way has become altered due to sedimentation buildup and during
certain rain events floods sections of Oak Park Boulevard and adjacent private properties.This project will consist of
the preparation and procurement of the appropriate permits to allow for maintenance of the open channel at
Equestrian Way in order to reestablish the nature flow line.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4950 Sales Tax 15,000 1,000 14,000 17,500 31,500
Total 15,000 1,000 14,000 17,500 31,500
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
7701 Studies 15,000 1,000 14,000 17,500 31,500
Total 15,000 1,000 14,000 17,500 31,500
7-18
Item 11.a. - Page 142
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Project Title: Sierra Drive/Hillcrest Drive Drainage
PROJECT DESCRIPTION
During certain rain events runoff from Sierra Drive enters adjacent properties and causes flooding.This project
consists of the evaluation of drainage solutions for improved stormwater control along Sierra Drive. This could
include the installation of an AC berm and/or relocation of an existing bubble up catch basin. Upon selection of
a solution,the project will include the design and construction of the stormwater improvements.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4950 Sales Tax 20,000 0 20,000 59,600 79,600
Total 20,000 0 20,000 59,600 79,600
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
7001 Construction 20,000 0 20,000 42,000 62,000
7201 Contingencies 0 0 0 6,200 6,200
7301 Contract Admin 0 0 0 2,000 2,000
7501 Design &Survey 0 0 0 9,400 9,400
Total 20,000 0 20,000 59,600 79,600
7-19
Item 11.a. - Page 143
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Project Title: Annual Vegetation Management Plan
PROJECT DESCRIPTION
This plan will establish a guidance document for maintaining vegetation and tree removals in all creek ways and
drainage areas in the city. The plan will also determine responsibility for vegetation clearance in every drainage
area. The plan will also determine environmental permitting requirements.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4950 Sales Tax 0 0 0 20,000 20,000
Total 0 0 0 20,000 20,000
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
7701 Studies 0 0 0 20,000 20,000
Total 0 0 0 20,000 20,000
7-20
Item 11.a. - Page 144
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Project Title: Corrugated Metal Pipe (CMP) Lining
PROJECT DESCRIPTION
Design and construction to repair deteriorating corrugated metal pipes (CMP), including Huasna Road at Oro Drive.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4950 Sales Tax 0 0 0 76,300 76,300
Total 0 0 0 76,300 76,300
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
7001 Construction 0 0 0 57,000 57,000
7201 Contingencies 0 0 0 5,700 5,700
7301 Contract Admin 0 0 0 5,000 5,000
7501 Design &Survey 0 0 0 8,600 8,600
Total 0 0 0 76,300 76,300
7-21
Item 11.a. - Page 145
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Project Title: Lift Station No. 1 Forcemain Replacement
PROJECT DESCRIPTION
The existing forcemain was installed around 1973 and is poor condition. There has been one major and one minor break
in the forcemain in recent years,an indication that the forcemain has exceeded its useful life. The project would replace
approximately 3,070 linear feet of existing 8-inch cast iron forcemain with an 8-inch PVC forcemain. Due to the
complexity and cost of the project, it is recommended that funding is spread over three (3)years beginning in FY 2017-18
and completing in FY 2019-20. The project is listed in the City's Wastewater Master Plan as priority B-1.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4825 Developer Contribution 41,180 0 41,180 0 41,180
4930 Sewer Fund 0 0 0 81,100 81,100
Total 41,180 0 41,180 81,100 122,280
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
7001 Construction 41,180 0 41,180 0 41,180
7501 Design&Survey 0 0 0 81,100 81,100
Total 41,180 0 41,180 81,100 122,280
7-22
Item 11.a. - Page 146
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Project Title: The Pike Sewer Line Replacement
PROJECT DESCRIPTION
The sewer line along The Pike was part of a recent trenchless rehabilitation project through the use of sewer lining.
However, a segment of The Pike's sewer line was damaged beyond the point of lining. Therefore,the segment will
need to be removed and replaced. This project is to be peformed by in-house staff.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4930 Sewer Fund 0 0 0 26,000 26,000
Total 0 0 0 26,000 26,000
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
7001 Construction 0 0 0 25,000 25,000
7301 Contract Admin 0 0 0 1,000 1,000
Total 0 0 0 26,000 26,000
7-23
Item 11.a. - Page 147
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Project Title: Well Siting Study
PROJECT DESCRIPTION
Recent analyses have identified the need for a new well with at least 800-gpm reliable yield for supply redundancy and to avoid
excessive drawdown in the current main well field (location of Well 1,3,4,7,8). A well siting study is necessary to determine an
optimal location for a new well within the City to avoid excessive drawdown and in consideration of regional hydrogeology and
pumping patterns. The project is identified in the City's Water System Master Plan as Project B-13.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4942 Water Availability 0 0 0 63,200 63,200
Total 0 0 0 63,200 63,200
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
7701 Studies 0 0 0 63,200 63,200
Total 0 0 0 63,200 63,200
7-24
Item 11.a. - Page 148
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Project Title: Well No. 7 Evaluation
PROJECT DESCRIPTION
Over the last two years Well No. 7 has lost 350 gallons per minute of production or 37%. This project will perform an evaluation of
Well No. 7 to better understand the current condition of the undergound well components. The pump will be pulled and examined
along with the well casing to troubleshoot the problem. It is anticipated that result will be that the pump will be repaired or
replaced.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4942 Water Availability 0 0 0 50,000 50,000
Total 0 0 0 50,000 50,000
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
7701 Studies 0 0 0 50,000 50,000
Total 0 0 0 50,000 50,000
7-25
Item 11.a. - Page 149
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Project Title: Water Reservoir No. 7
PROJECT DESCRIPTION
The existing storage in the Rancho Grande zone is not sufficient to meet estimated build-out storage requirements. Also,additional
storage is needed in the Rancho Grande zone to allow Reservoir No. 5 to be taken out of service in order to recoat the tank interior
and perform routine cleaning and maintenance. The project would construct a new steel storage reservoir with a capacity of 500,000
gallons to serve the Rancho Grande zone.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4940 Water Fund 0 0 0 35,000 35,000
4942 Water Facility 0 0 0 74,400 74,400
Total 0 0 0 109,400 109,400
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
7501 Design &Survey 0 0 0 109,400 109,400
Total 0 0 0 109,400 109,400
7-26
Item 11.a. - Page 150
CITY OF ARROYO GRANDE
CAPITAL IMPROVEMENT PROGRAM
Section 7—FY 2017-18 Budget
Project Title: Galvanized Service Replacements
PROJECT DESCRIPTION
Water services installed prior to 1980 were primarily constructed of galvanized steel. The useful life of galvanized steel ranges from
approximately 40 to 50 years depending on soil properties. The City reports that an increasing number of galvanized services are
failing; this indicates that the City's galvanized services have exceeded their useful life. The failed services show evidence of
significant corrosion. The City expects that additional failures will occur.
It is recommended that the City plan and implement the replacement of all services installed prior to 1980 with new PVC services
within the next 10 years. It is estimated that approximately 2,000 services will need to be replaced.
Staff is requesting allocating$35,000 per year towards this effort and will be funded solely from the Water Enterprise Fund.
Revenue
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Source Budget Projected Over New Funding Total Budget
4940 Water Fund 0 0 0 35,000 35,000
Total 0 0 0 35,000 35,000
Expenditures
FY 2016-17 FY 2016-17 Carry FY 2017-18 FY 2017-18
Account Description Budget Projected Over Expenditures Total Budget
7001 Construction 0 0 0 35,000 35,000
Total 0 0 0 35,000 35,000
7-27
Item 11.a. - Page 151
City of Arroyo Grande
Project Summary by Type of Project - Current Incomplete Projects to Carry Forward into FY2017-18
Total Projected
Proj. Project 2016-17 2016-17 Carry-Over
No. Project Name Budget Source of Funds Revenues Projected Funding
MISCELLANEOUS PROJECTS
Current Miscellaneous Projects
5445 Woman's Club Kitchen Renovation 241,500 Donation 55,492 55,492 55,492
010 General Fund 2,000 2,000 2,000
213 Park Development 124,051 124,051 124,051
215 Comm Center Impact 59,957 59,957 59,957
5456 Woman's Club Barrier Removal 63,652 250 CDBG 62,152 62,152 12,500 49,652
010 General Fund 1,500 1,500 1,500
5450 Corporation Yard Upgrade-Phase II 419,850 010 General Fund 1,500 1,500 1,500
612 Sewer Fund 126,922 51,922 450 51,472
640 Water Fund 126,922 51,922 450 51,472
218 Sales Tax 164,505 64,505 54 64,452
5423 Elm Street Community Center Upgrade 460,000 215 Comm Center Impact
216 Park Development 50,000
218 Sales Tax 410,000 160,000 160,000
5447 Citywide Solar Panel Project 14,016 010 General Fund 100 100 100
213 Park Development 3,416 3,416 3,416
612 Sewer Fund 2,800 2,800 2,800
640 Water Fund 2,800 2,800 2,800
218 Sales Tax 3,500 3,500 3,500
212 Police Impact 1,400 1,400 1,400
5455 City Hall Safety Improvements- Front Lobby 15,156 218 Sales Tax 15,156 15,156 15,156
Subtotal-Current Miscellaneous Projects 1,214,174 1,214,174 664,174 18,554 645,621
7.28 Item 11.a. - Page 152
City of Arroyo Grande
Project Summary by Type of Project - Current Incomplete Projects to Carry Forward into FY2017-18
Total Projected
Proj. Project 2016-17 2016-17 Carry-Over
No. Project Name Budget Source of Funds Revenues Projected Funding -
PARKS PROJECTS
Current Parks Projects
5547 Heritage Square Park Restroom Project, PW 204,031 010 General Fund 5,000 5,000 5,000
2016-17
213 Park Development 199,031 199,031 135,764 63,267
5551 Heritage Square Park Play Structure, PW 40,000 010 General Fund
2016-13
213 Park Development 40,000 40,000 40,000
5550 Dog Park Artificial Turf 30,000
213 Park Development 30,000 30,000 30,000
Subtotal-Current Parks Projects 479,031 479,031 274,031 180,764 93,267
STREETS PROJECTS
Current Streets Projects
5690 Alpine Street Overlay Improvement 73,868 010 General Fund 309 309 309
218 Sales Tax 73,558.53 73,559 73,559
5606 Halcyon Complete Street Plan 158,399 010 General Fund 500 500 500
Urban SHA 150,000 150,000 119,999 30,001
218 Sales Tax 7,899 7,899 7,899
5608 Bridge Street Bridge Rehab/Replace 456,733 HBP 456,733 456,733 124,000 332,733
5620 Swinging Bridge Reinforcement 202,637 010 General Fund 200 200 200
218 Sales Tax 202,437 202,437 22,437 180,000
5671 East Branch Streetscape 521,152 Regional SHA 390,400 390,400 390,400
218 Sales Tax 130,752 130,752 3,000 127,752
7-29 Item 11.a. - Page 153
City of Arroyo Grande
Project Summary by Type of Project - Current Incomplete Projects to Carry Forward into FY2017-18
Total Projected
Proj. Project 2016-17 2016-17 Carry-Over
No. Project Name Budget Source of Funds Revenues Projected Funding
5678 Castillo Del Mar Road Extension/Valley Road 725,775 Developer Contribution 582,500 582,500 582,500
Drainage
010 General Fund 200 200 200
218 Sales Tax 143,075 143,075 143,075
5642 Brisco Road/US 101 Interchange 17,782,691 Regional SHA 30,000 30,000 30,000
STIP 6,624,000 6,624,000 6,624,000
Other Financing 9,093,520 9,093,520 9,093,520
101 General Fund 500 500 500
224 Trans Facility 1,834,671 1,834,671 1,834,671
218 Sales Tax 200,000 200,000 104,196 95,804
5601 Fair Oaks/Orchard Avenue Intersection 450,000 CMAQ 350,000
Improvements Developer Contribution 50,000
218 Sales Tax 50,000 50,000 50,000
5604 Traffic Way Bridge Improvement Project 191,640 HBP 169,659 60,264 885 59,379
218 Sales Tax 21,981 7,808 115 7,693
Subtotal-Current Streets Projects 20,562,895 20,562,895 20,039,327 376,341 19,662,986
DRAINAGE PROJECTS
Current Drainage Projects
5778 Creek Preservation/Drainage Improvements 70,922 231 Drainage Fund 17,422 17,422 17,422
218 Sales Tax 53,500 53,500 53,500
5781 Vard Loomis Properties Drainage 50,000 218 Sales Tax 50,000 50,000 50,000
Improvement
5782 Open Channel Maintenance 331,500 218 Sales Tax 331,500 15,000 1,000 14,000
5783 Sierra/Hillcrest Drainage 79,600 218 Sales Tax 79,600 20,000 20,000
Subtotal-Current Drainage Projects 532,022 532,022 155,922 1,000 154,922
7-30 Item 11.a. - Page 154
City of Arroyo Grande
Project Summary by Type of Project - Current Incomplete Projects to Carry Forward into FY2017-18
Total Projected
Proj. Project 2016-17 2016-17 Carry-Over
No. Project Name Budget Source of Funds Revenues Projected Funding _
SEWER PROJECTS
Current Sewer Projects
5821, Trenchless Sewer Rehabilitation 211,500 612 Sewer Fund 211,500 141,600 141,600
5842, South Alpine Street-Master Plan No.A-2 (3)
5820,
5843 South Halcyon Road- Master Plan No.A-2
(4)
Wood Place-Master Plan No.A-2(6)
Vernon Street-Master Plan No.A-2(7)
Subtotal-Current Sewer Projects 211,500 211,500 141,600 141,600
WATER PROJECTS
Current Water Projects
5944 Municipal Water Well No. 11 Treatment 604,753 010 General Fund 2,500 2,500 2,500
Plant Construction,Well Equipment and
Pipeline Installation-PW 2010-07
Water Availability 602,253 602,253 602,253
Subtotal-Current Water Projects 604,753 604,753 604,753 2,500 602,253
Grand Total,Current Incomplete Capital Projects 23,604,375.35 21,879,807.35 579,158.72 21,300,649.10
7-31 Item 11.a. - Page 155
City of Arroyo Grande
Project Summary by Type of Project- Proposed FY 2017-18
Total
Proj. Project Carry-Over 2017-18 2017-18
No. Project Name Budget Source of Funds Funding New Funding Total Funding
MISCELLANEOUS PROJECTS
Funded Miscellaneous Projects
54XX Fire Station Driveway Repair 62,600 218 Sales Tax 62,600 62,600
54XX Ash Street and Strother Park Restroom Roof 25,000 218 Sales Tax 25,000 25,000 25,000
Replacements
Subtotal-Proposed Miscellaneous Projects 87,600 87,600 87,600 25,000
PARKS PROJECTS
Funded Parks Projects
55XX Soto Complex Barrier Removal Project, Phase III 60,257 010 General Fund -
250 CDBG 60,257 60,257 60,257
55XX Strother Park Large Play Structure 60,000 214 Park Improvement 60,000 60,000 60,000
Subtotal-Proposed Parks Projects 120,257 120,257 120,257 120,257
STREETS PROJECTS
Funded Streets Projects
5620 Swinging Bridge Reinforcement 473,737 010 General Fund 200
218 Sales Tax 473,537 180,000 271,100
451,100
5678 Castillo Del Mar Road Extension/Valley Road 775,775 Developer Contribution 582,500 582,500
Drainage 010 General Fund 200
218 Sales Tax 193,075 143,075 50,000
775,575
7-32 Item 11.a. - Page 156
City of Arroyo Grande
Project Summary by Type of Project- Proposed FY 2017-18
Total
Proj. Project Carry-Over 2017-18 2017-18
No. Project Name Budget Source of Funds Funding _ New Funding Total Funding
5638 Pavement Management Program 940,934 Urban SHA 70,000 70,000
225 Transp Fund 100,000 100,000
218 Sales Tax 770,934 95,934 675,000
940,934
5642 Brisco Road/US 101 Interchange 17,782,691 Regional SHA 30,000 30,000
STIP 6,624,000 6,624,000
Other Financing 8,893,520 9,093,520 -200,000
101 General Fund 500
224 Trans Facility 1,834,671 1,834,671
218 Sales Tax 400,000 95,804 200,000
17,677,995
59XX Harloe Elementary Pedestrian Access 100,000 Regional SHA 50,000 50,000
Enhancements 218 Sales Tax 50,000 50,000
100,000
5601 Fair Oaks/Orchard Avenue Intersection 100,000 CMAQ -
Improvements Developer Contribution 50,000 50,000
218 Sales Tax 50,000 50,000
100,000
5604 Traffic Way Bridge Improvement Project 190,672 HBP 168,779 59,379 109,400
218 Sales Tax 21,893 7,693 14,200
190,672
5658 Various Striping, Crosswalks&Sidewalks 79,039 010 General Fund 2,000 -
218 Sales Tax 79,039 24,039 55,000
79,039
56XX Bridge Preventative Maintenance Plan 40,000 HBP 35,400 35,400
218 Sales Tax 4,600 4,600
40,000
Subtotal-Proposed Streets Projects 20,482,848 20,484,848 18,820,615 1,534,700 20,355,315
7-33 Item 11.a. - Page 157
City of Arroyo Grande
Project Summary by Type of Project- Proposed FY 2017-18
Total
Proj. Project Carry-Over 2017-18 2017-18
No. Project Name Budget Source of Funds Funding New Funding_ Total Funding
DRAINAGE PROJECTS
Funded Drainage Projects
5780 Corporation Yard Stormwater Improvements 26,300 218 Sales Tax 26,300 26,300
26,300
5782 Open Channel Maintenance 31,500 218 Sales Tax 31,500 14,000 17,500
31,500
5783 Sierra/Hillcrest Drainage 79,600 218 Sales Tax 79,600 20,000 59,600
79,600
57XX Annual Vegetation Management Plan 20,000 218 Sales Tax 20,000 20,000
20,000
57XX Corrugated Metal Pipe(CMP) Lining 76,300 218 Sales Tax 76,300 76,300 76,300
Subtotal-Proposed Drainage Projects 233,700 233,700 34,000 199,700 233,700
SEWER PROJECTS
Funded Sewer Projects
5845 Lift Station No. 1 Forcemain Replacement 122,280 Developer Contribution 41,180 41,180
612 Sewer Fund 81,100 81,100
122,280
58XX The Pike Sewer Line Replacement 26,000 612 Sewer Fund 26,000 26,000
26,000
Subtotal-Proposed Sewer Projects 148,280 148,280 291,130 107,100 398,230
7-34 Item 11.a. - Page 158
City of Arroyo Grande
Project Summary by Type of Project- Proposed FY 2017-18
Total
Proj. Project Carry-Over 2017-18 2017-18
No. Project Name Budget Source of Funds Funding New Funding_ Total Funding
WATER PROJECTS
Funded Water Projects
59XX Well Siting Study 63,200 241 Water Availability 63,200 63,200
63,200
59XX Well 7 Evaluation 50,000 241 Water Availability 50,000 50,000
50,000
5942 Water Reservoir No.7 109,400 640 Water Fund 35,000 35,000
642 Water Facility 74,400 74,400
109,400
5946 Galvanized Service Replacements 35,000 640 Water Fund 35,000 35,000
35,000
Subtotal-Proposed Water Projects 257,600 257,600 257,600 257,600
Grand Total,Proposed Capital Projects 21,330,285.18 19,145,745.25 2,306,957.00 21,390,102
7-35 Item 11.a. - Page 159
CITY OF ARROYO GRANDE
SECTION 8 - APPENDICES
Budget FY 2017-18
Item 11.a. - Page 160
CITY OF ARROYO GRANDE
Community Profile
The City of Arroyo Grande is located five miles inland from the Within the Village is a swinging bridge that was originally
central California coastline. Incorporated in 1911, the City constructed in 1875 to connect land divided by the Arroyo
contains acres of agriculturally productive land in a valley Grande Creek. The 171-foot bridge is the only one of its kind
created by the Arroyo Grande Creek. The fertile soil produces in California. When the bridge was donated to the City of
several crop harvests annually, including celery, lettuce, and Arroyo Grande in 1911, the City assumed responsibility for
strawberries. There are several wineries in the vicinity, maintenance and care.
designating the area as the Arroyo Grande wine region.
California Department of Finance Population
The City, locally known as one of the "five cities", adjoins 1 Year
Pismo Beach and Grover Beach, and is neighbor to Avila Beach Total Population 2017 Growth
and Shell Beach. The economy of the five cities depends
heavily on tourists and retail sales. Arroyo Grande 17,736 .09%
San Luis Obispo County 280,101 .59%
Many of the residents of Arroyo Grande commute to work in _
neighboring communities. Others are employed in the service
industries of Arroyo Grande, such as retail, education, and Population Change
health care. Pacific Gas & Electric and its Diablo Canyon 18,000 -
Nuclear Power Plant is a significant employer in the region. A 17,800
small quantity of manufacturing is located within the City. 17,600 ■ ■
17,400 , ■ ■ ■ ■
17,200
The heart of the City is the Village of Arroyo Grande, a unique 17,000 MEM;
section of the community from which the modern City derived 16,800 , . ■ . ■
its roots. Antique shops, an ice cream parlor, and turn of the 16,600 , ■ ■ ■ ■
century architecture are reminiscent of an earlier age. 16,400
2013 2014 2015 2016 2017
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Item 11.a. - Page 161
COMMUNITY PROFILE
Employment in San Luis Obispo County Sales Tax by Category FY 2015-16
Total Employment April 2017 Pool/Other Autos&
Other Services 37,500 12% I Transportation
13% Building&
Government 25,300
000 Restaurants&� Construction
Leisure & Hospitality 19
' Hotels 6%
Business&
Retail Trade 14,300 13% Industry
Agriculture 4,700 8%
Public Utilities 4,000 Food&Drugs
Construction 7,600 General 6%
Consumer
Manufacturing 7,100 Goods Fuel&Service
Wholesale Trade 2,900 30% Stations
12%
Total 122,400
Retail Sales
Employment Sectors Leisure&
Hospitality Sales Tax Revenue by Category FY 2015-16
15%
Government Retail
21% 12% Autos &Transportation $ 462,675
Building & Construction 231,559
Agriculture Business & Industry 273,033
4% Food & Drugs 231,081
Utilities Fuel &Service Stations 411,401
3% General Consumer Goods 1,081,998
Construction Restaurants & Hotels 480,532
6%
Other Services Pool Allocation/Other 415,824
31% Manufacturing
Wholesale 6%
2% Total Sales Tax Revenue $3.588,103
Labor Market Sales Tax Rate (effective 4/1/17) 7.75%
April 2017 Unemployment Rate 3.3%
8-2
COMMUNITY PROFILE
City Recreation Areas & Programs Median Home Value
The City has several parks with picnic, barbecue, and April 2016 April 2017
playground areas. Strother Community Park, located along Single Family Residence $672,000 $678,100
the bank of the Arroyo Grande Creek, is ideal for reunions,
picnics, and barbecues. Elm Street Park has volleyball Building/Permit Activity
standards and playground equipment for all ages. The Village
Green Gazebo Park, connected to the Village area by the FY 14-15 FY 15-16
historical Swinging Bridge, is a favorite place for tourists and Building Permits Issued 505 534
locals to enjoy lunchtime. The Hart-Collett Memorial Park, Building Inspections Conducted 2,414 2,154
the Terra De Oro Park, and the Kiwanis Park are small parks
with picnic tables and benches only. Rancho Grande Park is
also ideal for family gatherings or special celebrations.
The twenty-six acre Soto Sports Complex serves the Five Cities
region by providing four lighted tennis courts, a Little League
field, a lighted Babe Ruth field, four lighted softball fields, and
two unlit ball fields. The fields are converted to soccer and
football use in the fall.
The James Way Oak Habitat and Wildlife Preserve has
equestrian and jogging/walking trails for public use. The
habitat, winding along a hillside in an oak preserve, has an
abundant array of wildlife.
The City offers a wide variety of recreational opportunities for
local residents and visitors. From youth and adult sports
leagues, child care programs, and special events to classes for
seniors and summer youth camps, there are programs
available for nearly every age.
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Item 11.a. - Page 163
CITY OF ARROYO GRANDE
Significant Accounting Policies
Reporting Entity
The City of Arroyo Grande was incorporated on July 10, 1911 under the laws of the State of California and enjoys all the rights and
privileges applicable to a General Law City. An elected five-member board governs the City. The City operates under a Council-
Manager form of government, and currently provides a wide variety of services to its citizens, including police, public services,
community development, general administrative and other services.
Description of Funds
Fund Accounting Systems
The City uses funds and account groups to report on its financial position and the results of its operations. Fund accounting is
designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain
City functions or activities.
A fund is an accounting entity with a self-balancing set of accounts established to record the financial position and results of
operations of a specific governmental activity. An account group is a financial reporting device designed to provide
accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect net
expendable available financial resources. The City maintains the following fund types and account groups:
Types of Funds
Governmental Fund Types
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Item 11.a. - Page 164
Significant Accounting Policies
General Fund — is the general operating fund of the City and accounts for all unrestricted financial resources except
those required to be accounted for in another fund.
Special Revenue Funds — to account for the proceeds of specific revenue sources (other than special assessments,
expendable trusts, or capital projects) that are restricted by law or administrative action to expenditures for specific
purposes.
Debt Service Funds —to account for the accumulation of resources for and the payment of, interest and principal on
general long-term debt and related costs. The City currently does not have general long term debt that would be
obligated to use a debt service fund.
Capital Project Funds — to account for financial resources segregated for the acquisition of major capital projects or
facilities (other than those financed by proprietary fund types).
Proprietary Fund Types
Enterprise Funds—to account for operations in a manner similar to private business enterprises where the intent is to
have the costs (expenses, including depreciation) of providing goods or services to the general public to be financed
or recovered primarily through user charges.
Fiduciary Fund Types
Agency Funds — to account for assets held by the City as trustee or agent for individuals, private organizations, or
other governmental units, and/or other funds. These funds are custodial in nature (assets correspond with liabilities)
and do not involve measurement of results of operations.
Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the
financial statements. Specifically, it relates to the timing of the measurements made, regardless of the nature of the measurement.
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Item 11.a. - Page 165
Significant Accounting Policies
All governmental funds and Agency funds are accounted for using the modified accrual basis of accounting. Revenues are recognized
when they become measurable and available as net current assets. In those funds where revenue is recognized on a modified
accrual basis the following revenues may be accrued: property and sales taxes, revenue from the use of money and property,
interfund transfers, unbilled service receivables and intergovernmental revenue. Licenses, permits, fines and forfeitures and similar
items are, for the most part, not accrued and consequently are not recorded until received. Agency funds are purely custodial
(assets equal liabilities) and thus do not involve measurement of results of operations. The assets and liabilities are accounted for
on a modified accrual basis with the exception of the City's Deferred Compensation Plan, which is accounted for on a market value
basis in accordance with Statement No. 2 of the Governmental Accounting Standards Board (GASB).
Property tax revenue is recognized in the fiscal year for which the taxes have been levied providing they become available, in
accordance with National Council of Governmental Accounting GASB 33. In this context, available means when receivable and due,
when payment is expected within the current period, or within sixty (60) days of year end, and thus available to pay debts of the
current period.
Grants, entitlements, or shared revenues recorded in governmental funds are recognized as revenue in the accounting period when
they become susceptible to accrual, i.e. both measurable and available (modified accrual basis).
Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred.
Principal and interest on general long-term debt is recognized when due.
All proprietary funds are accounted for using the accrual basis of accounting. Their revenues are recognized when they are earned
and become measurable, expenses are recognized when they are incurred if measurable.
The City reports deferred revenue on its combined balance sheet. Deferred revenues arise when potential revenue does not meet
both the "measurable" and "available" criteria for recognition in the current period. Deferred revenues also arise when the City
receives resources before it has a legal claim to them, as when grant monies are received prior to the incurrence of qualifying
expenditures. In subsequent periods, when both revenue recognition criteria are met, or when the City has a legal claim to the
resources, the liability for deferred revenue is removed from the combined balance sheet and revenue is recognized.
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Item 11.a. - Page 166
Significant Accounting Policies
Budgetary Process
The City uses the following procedures in establishing the budgetary data reflected in the financial statements: after January 1,
Department Directors prepare estimates for required appropriations for the fiscal year commencing the following July 1. The
departmental estimates are presented to the City Manager for review. A Preliminary Budget is prepared that includes estimated
expenditures and forecasted revenues for the fiscal year. Prior to July 1, the City Manager submits a Preliminary Budget for the
upcoming fiscal year to the City Council. The Preliminary Budget includes a summary of the proposed expenditures and financial
resources of the City, as well as historical data for preceding fiscal periods. Public meetings are conducted to obtain citizens'
comments. The City Council adopts the budget by June 30. Budgets are legally adopted for the general, special revenue, enterprise
funds, agency funds and all capital projects programs during the fiscal year ended June 30. The appropriated budget covers
substantially all City expenditures. All appropriated amounts shown are as originally adopted or as amended by the City Council.
During the year, supplementary appropriations may be approved. Unexpended appropriations lapse at the year-end, unless
approved for carryover by the City Manager to address multi-year projects or initiatives.
Department Directors are authorized to transfer budgeted amounts within their departments, within the same fund, with the
approval of the City Manager. The City Manager has authority to make transfers of appropriations between departments, provided
those changes do not impact budgeted year-end fund balances. Only the City Council may authorize transfers of appropriations
between funds. Formal budgetary integration is employed as a management control device during the fiscal year for all
governmental funds.
Encumbrances
Encumbrances represent commitments related to unperformed contracts for goods or services. Encumbrance accounting, under
which purchase orders, contracts, and other commitments for the expenditure of resources are recorded to reserve that portion of
the applicable appropriation, is utilized in all funds. Encumbrances outstanding at year-end are reported as reservations of fund
balances and do not constitute expenditures or liabilities because the commitments will be honored during the subsequent year.
Amounts encumbered at year-end are reappropriated in the following year.
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Item 11.a. - Page 167
Significant Accounting Policies
Budget Basis of Accounting
Budgets for governmental funds are adopted on a basis consistent with generally accepted accounting principles (GAAP).
Cash and Investments
Cash includes amounts in demand deposits. Investments, including accrued interest, are stated at fair market value.
Interfund Transactions
During the course of operations, numerous transactions occur between individual funds for goods provided or services rendered.
These receivables and payables are classified as "due from other funds" or "due to other funds" on the balance sheet.
Inventories
Inventories of materials and supplies are carried at cost on a first-in, first-out basis. The City uses the consumption method for
accounting for inventories.
Fixed Assets
All purchased fixed assets are valued at cost where historical records are available, and at an estimated historical cost where no
historical records exist. Donated fixed assets are valued at their estimated fair market value on the date received.
The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not
capitalized. Improvements are capitalized and depreciated, as applicable, over the remaining useful lives of the related fixed assets.
In accordance with GASB 34 all Public domain ("infrastructure") fixed assets are now capitalized. Examples of infrastructure assets
are: roads, bridges, curbs and gutters, streets and sidewalks, drainage and lighting systems.
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Item 11.a. - Page 168
Significant Accounting Policies
Depreciation of fixed assets is computed using the straight-line method. The estimated useful lives are as follow:
Buildings and structures 40—55 years
Machinery 3 — 10 years
Equipment 5 —20 years
Compensated Absences
Vested or accumulated personal leave of employees, that is expected to be liquidated with expendable available financial resources,
is reported as an expenditure and a fund liability of the governmental fund that will pay it. Amounts of vested or accumulated
personal leave not expected to be liquidated with expendable available financial resources are reported in the City's financial
statements as long-term debt. No expenditure is reported for those amounts. Vested or accumulated personal leave of proprietary
funds is recorded as an expense and liability of those funds as the benefits accrue to employees.
Property Taxes
The San Luis Obispo County Assessor and Tax Collector perform the duties of assessing and collecting property tax, respectively. Tax
levies cover the period from July 1 to June 30 of each year. All tax liens attach annually on the first day in March proceeding the
fiscal year for which the taxes are levied. Taxes are levied on both real and personal property as of March 1.
Secured property taxes are levied against real property and are due and payable in two equal installments. The first installment is
due on November 1 and becomes delinquent if not paid by December 10. The second installment is due on February 1 and becomes
delinquent if not paid by April 10. Unsecured personal property taxes are due on July 1 each year. These taxes become delinquent if
not paid by August 31.
Grants
Federal and state grant revenues are accrued to the extent expenditures are incurred. All such grants are subject to audit and
adjustment by the grantor.
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Item 11.a. - Page 169
Significant Accounting Policies
Long-term Obligations
Long-term debt is recognized as a liability of a governmental fund when due or when resources have been accumulated in the debt
service fund for payment early in the following year. Other long-term obligations to be financed from expendable available financial
resources are reported as a fund liability of a governmental fund. The remaining portion of such obligations is reported in the
financial statements. Long-term liabilities to be financed from proprietary fund operations are accounted for in those funds.
Fund Equity
Contributed capital is recorded in proprietary funds that have received capital grants or contributions from developers, customers or
other funds. These reserves represent those portions of fund equity not available for expenditure or that are legally segregated for
a specific future use of financial resources. Fund designations are established to indicate tentative plans for the use of current
financial resources in the future.
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Item 11.a. - Page 170
CITY OF ARROYO GRANDE
Budget Glossary
Account: A subdivision within a fund for the purpose of classifying transactions.
Account Number: A numeric identification of the account. Typically a unique number or series of numbers. The City of Arroyo
Grande's number structure is comprised of three (3) fields of characters. The first field is three (3) characters wide and identifies the
various FUNDS within the account system. The next field contains four (4) characters and identified the PROGRAMS and/or
DIVISIONS within the City. The final field contains four (4) characters and identified the OBJECT CODE of the account number. The
combination of the three fields makes up the account number.
Accrual Basis or Accrual Method: Accounting method whereby income and expense items are recognized as they are earned or
incurred, even though they may not have been received or actually paid in cash. The alternative is Cash Basis. The City of Arroyo
Grande uses the method of "Modified Accrual" basis of accounting for governmental and agency funds. All proprietary funds are
accounted for using the accrual basis of accounting.
Actual: The recorded revenue or expenditure for a specific account number. The actual columns, referenced in this document,
report the revenues or expenditures as audited by an independent auditor.
Adopted Budget: A budget which typically has been reviewed by the public and "Adopted" (approved) by the City Council prior to
the start of the fiscal year. The adopted budget is the legal authority to expend money for specified purposes in the fiscal year time
period.
AGPOA: Arroyo Grande Police Officers Association. This union represents sworn and non-sworn police employees working for the
City.
AGTBID: Arroyo Grande Tourism Business Improvement District. Established in May 2013 by Ordinance, the district exists to
provide projects, programs and activities that benefit lodging businesses located and operating with the boundaries of the City.
Assessments are levied on all lodging businesses and are subject to annual review by the City Council in accordance with the
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Item 11.a. - Page 171
Operating Budget — Glossary
requirements contained in the Parking and Business Improvement Area Law of 1989 (Streets and Highways Code Sections 36500 et
seq.).
Appropriate: Set apart for, or assign to, a particular purpose or use.
Appropriated Expenditure: A budget amount set-aside for a specific acquisition or purpose.
Appropriation: An authorization by the City Council to make expenditures and to incur obligation for specific amounts and purposes.
For most local governments, the adopted budget document is the source for all or most appropriations.
Assessed Valuation: An official value established for real estate or other property as a basis for levying property taxes.
Assessments: Charges made to parties for actual services or benefits received.
Assets: Property owned by the City which has book or appraised monetary value.
Audit: A review of the accounting system and financial records to verify that government funds were spent and received in
accordance with Generally Accepted Accounting Principles (GAAP) and in compliance with the legislative body's appropriations.
Authorized Positions: Employee positions, which are authorized in the adopted budget, to be filled during the year.
Available (Undesignated) Fund Balance: Funds remaining from prior years, which are available for appropriation and expenditure in
the current year.
Balance Sheet: A statement presenting the financial position of an entity or fund by disclosing the value of its assets, liabilities, and
equities as of a specified date.
Balanced Budget: Budgeted resources, including revenue, transfers from other funds, and unallocated fund balance from previous
years meet or exceed the budgeted use of resources, including expenditures and transfers to other funds.
Base Budget: The ongoing expense level necessary to maintain service levels previously authorized by the City Council.
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Item 11.a. - Page 172
Operating Budget — Glossary
Beginning Balance: Unencumbered resources available in a fund from the prior fiscal year after payment of prior fiscal year
expenditures.
Bond: A written promise from a local government to repay a sum of money on a specific date at a specified interest rate. Bonds are
most frequently used to finance capital improvement projects such as buildings, streets, and bridges.
Budget: A plan of financial operation, for a set time period, which identifies specific types and levels of services to be provided,
proposed appropriations or expenses, and the recommended means of financing them.
Budget Amendments: The City Council has the sole responsibility for adopting the City's budget, and may amend or supplement the
budget at any time after adoption by majority vote. The City Manager and Administrative Services Director have joint authority to
approve line item budgetary transfers between expenditure objects of the budget, as long as transfers do not affect ending fund
balances.
Budgetary Basis: The basis of accounting used to estimate financing sources and uses in the budget.
Budget Message: The opening section of the budget, which provides the City Council and the public with a general summary of the
most important aspects of the budget, changes from previous years, and presents recommendations made by the City Manager.
Budget Year: Is the FISCAL YEAR for which the budget is being considered.
Budgetary Unit: An organizational component budgeted separately, usually a department or a division.
CAFR: Comprehensive Annual Financial Report which is an audited and printed copy of the City's financial statement at the end of a
given fiscal year.
Capital Expenditures: An acquisition or an improvement (as distinguished from a repair) that will have a life of more than one year.
Capital Improvement Budget: A financial plan or authorized expenditures for tangible, long-term construction of, or improvement
to, public physical facilities.
8-13
Item 11.a. - Page 173
Operating Budget — Glossary
Capital Improvement Program (CIP): A long-term plan for multi-year projects such as street or park improvements, building
construction, and various kinds of major facility maintenance. The projects set out in the plan usually require funding beyond the
one-year period of the annual budget and the plan details funding sources and expenditure amounts.
Capital Outlay: Expenditures that result in the acquisition of or addition to, fixed assets. A capital item is tangible, durable, and non-
consumable, and has a useful life of more than one year.
Carryover: Unspent funds, either encumbered, reserved, or unobligated, brought forward from prior fiscal years.
Cash Basis: A basis of accounting in which transactions are recognized only when cash is increased or decreased.
Consumer Price Index (CPI): Measure of change in consumer prices as determined by a monthly survey of the U.S. Bureau of Labor
Statistics. Many pension and employment contracts are tied to changes in consumer prices as protection against inflation and
reduced purchasing power. Among the CPI components are the costs of housing, transportation, and electricity. Also known as the
Cost-of-Living Index.
Contingency: A budgetary reserve set-aside for emergencies or unforeseen expenditures not otherwise budgeted.
Contractual Services: Services rendered to a government by private firms, individuals, or other governmental agencies. Examples
include maintenance agreements, professional contracts, and tree trimming agreements.
Debt Service: The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre-
determined payment schedule.
Deficit: The excess of an entity's liabilities over its assets or the excess of expenditures or expenses over revenues during a single
accounting period.
Department: A basic organizational unit of government that is functionally unique in its delivery of services. The components are
hierarchically arranged as follows: Department (such as Public Works): and Division (such as Sewer Maintenance).
8-14
Item 11.a. - Page 174
Operating Budget — Glossary
Depreciation: The loss in value of an asset, due to physical changes, obsolescence, or factors outside of the asset.
Development-related Fees: Fees and charges generated by building, development, and growth in a community. Included in
development-related fees are building permits, development review fees, and zoning and subdivision fees.
Disbursement: The expenditure of monies from an account.
Division: An organizational component of a department.
Encumbrance: The commitment of appropriated funds to purchase goods or services. An encumbrance is not an expenditure. An
encumbrance reserves funds to be expended on a specific item or service.
Enterprise Fund: A proprietary fund used to account for operations that are financed and operated in a manner similar to private
business enterprises. The intent of enterprise funds is to have the costs of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges. The rate schedule for these services is established to
ensure that revenues are adequate to meet all necessary expenditures.
Expenditure/Expense: The outflow of funds paid or to be paid for an asset obtained or goods and services obtained regardless of
when the expenditure is actually paid. The term expenditure applies to Governmental Funds, while the term expense is used for
Enterprise and Internal Service Funds.
Expenditure Object Code: Unique identification number and title for a minor expenditure category. Represents the most detailed
level of budgeting and recording of expenditures, also referred to as a "line item."
Fiscal Policy: A government's policies with respect to revenues, spending, and debt management as these relate to government
services, programs and capital investment. Fiscal policy provides an agreed-upon set of principles for the planning and programming
of government budgets and their funding.
Fiscal Year (FY): The 12-month period for recording financial transactions. The City of Arroyo Grande has specified the fiscal year to
begin July 1st and end June 30th
8-15
Item 11.a. - Page 175
Operating Budget — Glossary
Fixed Assets: Assets of long-term character such as land, buildings, machinery, equipment, and furniture.
Franchise Fee: A franchise fee is charged for the privilege of using public rights-of way and property within the City for public or
private purposes. The City currently assesses franchise fees on utilities such as electricity, gas and solid waste collection.
Full-time Equivalent Position (FTE): Positions or fractions thereof based on full-time definition of forty hours of work per week.
Fund: A separate accounting entity with a self-balancing set of accounts to record all financial transactions (revenues and
expenditures) for specific activities or government functions. Funds are classified into three categories: governmental, proprietary,
and fiduciary. Commonly used funds in governmental accounting are General Fund, Special Revenue Funds, Debt Service Funds,
Capital Project Funds, Enterprise Funds, Internal Service Funds, Agency Funds, and Special Assessment Funds.
Fund Accounting: The basis of accounting used particularly by governments. Since there is no profit motive, accountability is
measured instead of profitability. The main purpose is stewardship of financial resources received and expended in compliance with
legal requirements. Financial reporting is directed at the public rather than investors.
Fund Balance: The excess of assets over liabilities of a fund.
GANN Limit: State of California legislation that limits a City's total appropriations from tax revenues.
Gas Tax Fund: A fund to account for receipts and expenditures of money apportioned under Street and Highway Code section 2105,
2106, 2107, and 2107.5 of the State of California.
General Fund: The primary operating fund of the City, which accounts for resources and services traditionally associated with
government. The General Fund provides administrative, financial, police protection, community development, public works, and
recreation services to the community and other funds. The General Fund accounts for revenues that have unrestricted uses and are
not required legally or by contractual agreement to be accounted for in another fund.
Generally Accepted Accounting Principles (GAAP): Uniform minimum standards for financial accounting and recording,
encompassing the conventions, rules, and procedures that define accepted accounting principles.
8-16
Item 11.a. - Page 176
Operating Budget — Glossary
General Obligation Bond: Bonds that are usually limited by state law as to the amount as well as the length of indebtedness that a
government can have. These "Full Faith and Credit" bonds are secured by all of the financial assets of the local government,
including property taxes.
Goal: A general statement of broad direction, purpose, or intent that describes the essential reason for existence and which is not
limited to a one-year time frame. Generally, a goal does not change from year to year.
Grant: Contributions of gifts or cash or other assets from another governmental entity to be used or expended for a specific
purpose, activity, or facility. An example is the Community Development Block Grant awarded by the federal government.
Indirect Cost: Costs that cannot be easily seen in the product or service. Electricity, insurance, and data processing costs are
examples of indirect costs.
Infrastructure: The physical assets of the City, i.e. streets, water, sewer, public buildings, and parks, and the support structures
within a development.
Interfund Transfers: The movement of monies between funds to assist in financing the services for the recipient fund.
Intergovernmental Revenue: Funds received from federal, state, and other local government sources in the form of grants, shared
revenues, and payments in lieu of taxes.
JPA: Joint Powers Agreement. An entity created by two or more public authorities to jointly exercise any power common to all of
them. The City of Arroyo Grande joined in a JPA, California Joint Powers Insurance Association, for the purpose of jointly managing
liability and workers compensation issues. The City is also a member of the Five Cities Fire Authority, a JPA for fire services with the
City of Grover Beach and Oceano Community Services District.
Jurisdiction: Geographic or political entity governed by a particular legal system or body of laws.
Liability: Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed or refunded at
some future date.
8-17
Item 11.a. - Page 177
Operating Budget — Glossary
Local Use Tax Fund: Fund to account for the 1/2 local sales tax increase approved by the voters in November of 2006.
Long-term Debt: Debt with a maturity of more than one year after the date of issuance.
Modified Accrual Basis or Modified Accrual Method: Accounting method whereby income and expense items are recognized, as
they are available and measurable.
Objective: Measurable statement of the intended beneficial and tangible effects of a program's activities. An objective is a specific
target toward which a manager can plan, schedule work activities, and make staff assignments. An objective is stated in quantifiable
terms such that it is possible to know when it has been achieved. Examples are increase an activity by a specific amount by a certain
date; maintain a service level; reduce the incidence of something by a specific amount by a given date, or eliminate a problem by a
set date. The emphasis is on performance and its measurability.
Operating Expense: A series of object codes, which include expenditures for items, which primarily benefit the current period and
not defined as personnel services, contractual services, or capital outlays.
Operating Revenues: Funds that the government receives as income to pay for ongoing operations. It includes such items as taxes,
fees from specific services, interest earnings, and grant revenues. Operating revenues are used to pay for day-to-day services.
Organization Chart: A chart showing the interrelationships of positions within an organization in terms of authority and
responsibilities. There are basically three patterns of organization: line organization, functional organization, and line and staff
organization.
Performance Measures: Specific quantitative measures of work performed with a program (i.e. miles of streets cleaned). Also,
specific quantitative measures of results obtained through a program (i.e. percent reduction in response time compared to previous
year).
PERS: Public Employees Retirement System, which is the state retirement system for public employees that provides its members
with benefits at retirement or upon disability or death.
8-18
Item 11.a. - Page 178
Operating Budget — Glossary
Program: A group of related activities performed by one or more organizational units for the purpose of accomplishing a function for
which the government is responsible.
Proprietary Funds: These funds account for records of operations similar to those found in a business, such as Enterprise funds and
Internal Service funds.
Redevelopment Agency (RDA): A separate legal entity governed by the California Community Redevelopment Law. RDAs were
officially dissolved by the California Legislature as of February 1, 2012. To facilitate the dissolution process, Successor Agencies were
established to manage redevelopment projects underway, make payments on enforceable obligations, and dispose of
redevelopment assets and properties.
Redevelopment Fund: A fund to account for transactions related to proceeds from bonds and other resources and their use to
perform redevelopment activities within specific project areas.
Resolution: A special or temporary order of a legislative body; an order of a legislative body requiring less legal formality than an
ordinance or statute.
Restricted Fund Balance: The portion of a fund's balance legally restricted for a specific purpose and, therefore, not available for
general appropriations.
Revenues: Funds received from various sources and treated as income to the City that are used to finance expenditures. Examples
are tax payments, fees for services, receipts from other governments, fines, grants, licenses, permits, shared revenue, and interest
income.
SEIU: Service Employees International Union, Local 620. This union represents all full time employees other than police and
management employees.
Special Assessment Fund: Contain moneys received from special charges levied on property owners who benefit from a particular
capital improvement or service.
8-19
Item 11.a. - Page 179
Operating Budget — Glossary
Special Revenue Fund: A governmental fund type used to account for specific revenues that are legally restricted to expenditures
for particular purposes.
Subvention: That portion of revenues collected by other government agencies on the City's behalf.
Taxes: Compulsory charges levied by a government for the purpose of financing services performed for the common benefit of the
people. This term does not include specific charges made against particular persons or property for current or permanent benefit,
such as special assessments.
Transient Occupancy Tax: A tax imposed on travelers who stay in temporary lodging establishments in the City. The tax is collected
by the operators of lodging establishments located within the City, on behalf of the City. This tax is then remitted to the City.
User Charges/Fees: The payment of a fee for the direct receipt of a public service by the party benefitting from the service.
8-20
Item 11.a. - Page 180
CITY OF ARROYO GRANDE
Guide to Funds by Number
010 General Fund - The primary operating fund of the City, which accounts for resources and services traditionally associated
with government. The General Fund provides administrative, financial, police and fire protection, community development,
parks and recreation, and public works services to the community and other funds. The General Fund accounts for revenues
that have unrestricted uses and are not required legally or by contractual agreement to be accounted for in another fund.
210 Fire Protection Impact - This fund accounts for impact fees collected from developers for the expansion of the existing fire
station in order to serve future development.
211 Public Access Television —This fund accounts for fees collected from Charter Communications that are restricted for support
of public, education and government access programming and equipment.
212 Police Protection Impact - This fund accounts for impact fees collected from developers for the expansion of the existing
police facility in order to serve future development.
213 Park Development — This fund accounts for the receipts of park-in-lieu fees (Quimby) and grant revenues that are used for
construction, park acquisition, and development of park facilities.
214 Park Improvement — Impact fees that are collected for park improvements will be used to maintain the adopted level of
service for neighborhood and community parks of 4.0 acres per thousand population. This fund accounts for the receipt of
these monies.
215 Recreation Community Center—This fund accounts for impact fees collected for recreation facilities in order to maintain the
adopted level of service of recreation/community center facilities of 542 square feet.
216 Gracelane Assessment District - Fund to account for revenues derived from annual assessments of properties within the
District, which are used to pay the cost incurred by the City for landscape maintenance.
8-21
Item 11.a. - Page 181
Guide to Funds by Number
217 Landscape Maintenance District —This fund accounts for the landscape maintenance of parkways within two housing tracts.
A special benefit assessment is levied on property owners to pay for landscape maintenance expenditures.
218 Local Use Tax Fund - Fund to account for the 1/2 local sales tax increase approved by the voters in November of 2006.
219 Parkside Assessment District - Fund to account for revenues derived from annual assessments of properties, which are used
to pay the cost incurred by the City for landscape maintenance.
220 Street (Gas Tax) Fund — The fund that accounts for receipts and expenditures of money apportioned by the State under
Streets and Highway Code sections. Gas tax revenues can only be used to construct and maintain streets and highways.
221 Traffic Congestion Relief Fund —This fund accounts for receipts and expenditures of money apportioned by the State under
AB 2928 for street or road maintenance or reconstruction.
222 Traffic Signalization —This fund accounts for traffic signalization assessments levied against developments for the future cost
of traffic signals.
223 Traffic Circulation —This fund accounts for developer traffic mitigation measure fees charged as a result of an environmental
review.
224 Transportation Facility Impact — This fund accounts for developer impact fees (AB1600 fees) paid to protect the public
health, safety, and welfare by maintaining the existing level of public services for existing and future residents within the City
of Arroyo Grande.
225 Transportation Fund — The fund accounts for revenues from the Local Transportation Fund (LTF), the South County Transit
(SCT), and a senior taxi program administered by SCT. Expenditures are restricted to public transportation.
226 Water Neutralization Impact Fund —This fund accounts for mitigation fees collected from developers to neutralize projected
water demand, of development projects, above historical usage amounts.
8-22
Item 11.a. - Page 182
Guide to Funds by Number
230 Construction Tax — The fund that accounts for the accumulation of tax revenues levied on construction of residential
dwelling units, mobile home lots, and commercial buildings. Expenditures are restricted to public improvements, including
but not limited to, facilities, fire stations, fire-fighting equipment, parks, street improvements, and equipment.
231 Drainage Facility—This fund accounts for development drainage fees restricted to improving drainage within the City.
232 In-lieu Affordable Housing — The fund accounts for monies paid by developers in meeting the City's mandatory affordable
housing requirements.
233 In-lieu Underground Utilities — The fund accounts for monies paid by developers in meeting the City's underground utility
requirements.
240 Arroyo Grande Tourism Marketing Improvement District Fund — The fund that accounts for assessments collected from
lodging establishments, which are restricted for programs, projects and activities that benefit lodging businesses in the City.
241 Water Availability Fund—The fund that accounts for impact fees collected to mitigate future water requirements.
250 CDBG Grant Fund —The fund accounts for revenues and expenditures related to Community Development Block Grant Funds.
260 Federal Fire Grant - This fund accounts for revenues received from the Federal Government for the purpose of purchasing
equipment for the Fire Department.
271 State COPS Block Grant Fund — The fund that accounts for the receipt of revenues from the State of California restricted to
the purchase of police equipment and technology for crime prevention.
286 Successor Agency to the Former Redevelopment Agency Administration — Fund used to account for tax increment revenues
to be used for Successor Agency administration and payment of the former Redevelopment Agency enforceable obligations.
287 Successor Agency to the Former Redevelopment Agency Housing Function — The fund accounting for tax increment
revenues of the former Redevelopment Agency to be used for low and moderate housing within the City.
8-23
Item 11.a. - Page 183
Guide to Funds by Number
350 Capital Improvement Program — Fund established to account for transfers from other City funds and grant revenues to be
used for infrastructure improvements within the City. The Program is divided into six project types — Miscellaneous Projects,
Park Projects, Street Projects, Drainage Projects, Water/Sewer/Street Projects, and Water Projects.
470 Fire Station General Obligation Bond Debt Service - This fund is used to account for the accumulation of resources and
payment of long-term debt principal and interest for general obligation bonds issued by the City to finance the expansion of
the City Fire Station.
612 Sewer Fund — Fund used to account for maintenance of sewer lines connecting City residents to the San Luis Obispo County
Sanitation District sewer plant. Maintenance costs are funded by user charges.
634 Sewer Facility Fund —This fund accounts for the accumulation of sewer facility revenues to be used in capital improvement
projects in the City.
640 Water Fund — Fund used to account for the operation of water utility service to the community. Revenues are received from
fees for service.
641 Lopez Fund —The Lopez Fund is responsible for the purchase of water, debt servicing, and the maintenance and operation of
Lopez Dam. User Fee charges for water availability and utility billing are the major revenue sources of this fund.
642 Water Facility Fund - Fund used to account for the accumulation of revenues from charges for current services to be used for
future water infrastructure improvements.
751 Downtown Parking - Agency Fund collecting assessments from Village merchants for the maintenance of Village parking for
the Downtown Village Merchants Association.
8-24
Item 11.a. - Page 184
CITY OF ARROYO GRANDE
SECTION 9 - SUPPORTING DOCUMENTATION
Budget FY 2017-18
Item 11.a. - Page 185
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4001-City Council
Acct# Line item Detail of Expenditures FY 2017-18
5201 Supplies-Office
This account includes items such as certificates, plaques, name signs for Council, and related
miscellaneous office supplies.
Certificates/Plaques $ 900
Council/Meeting supplies 1,000
Name signs 300
Misc. supplies 500
Total 2,700
5255 Special Dept Supplies
This account includes special supplies not covered under office expense, such as microphone cover, table
skirts for special meetings,tape recorders, etc.
Meeting supplies 200
Total 200
5395 Community Services Grant
This account funds the Jim Guthrie Community Services Grant Program
Grants 20,000
Total 20,000
5501 Travel/Conference/Training
This account fund Council participation and attendance at various League conferences, seminars,
workshops, retreats, and policy committee meetings. Also included in this account are training materials,
supplies, registration fees, and any mileage reimbursements.
League Conference 9,000
League meetings 2,500
Total 11,500
5504 Public Relations
This account includes expenses for the employee recognition awards program, and other miscellaneous
expenses (floral arrangements/plants sent to employees relating to loss of a family member, etc).
Employee Recognition Awards
Program 500
Miscellaneous Expenses 2,500
Total 3,000
Total Services&Supplies $ 37,400
Item 11.a. - Page 186
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4001- City Council
Acct# Line item Detail of Expenditures FY 2017-18
6001 Office furniture and equipment
Funding is budgeted for miscellaneous furniture and equipment to address needs in the layout of the
Council Chambers.
Misc. furniture & equipment $ 1,000
Total 1,000
Total Operating Equipment $ 1,000
Item 11.a. - Page 187
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4101-City Manager
Acct# Line item Detail of Expenditures FY 2017-18
5201 Supplies-Office
This account includes items such as meeting supplies, advertising, and miscellaneous office supplies.
Meeting supplies $ 800
Advertising 400
Misc. supplies 2,000
Total 3,200
5303 Contractual Services
This account includes funding for consultant services for studies and assistance related to miscellaneous
projects.
Consultant Services 3,000
Total 3,000
5319 Services- Miscellaneous
This account includes expenses for employee recognition awards program and other miscellaneous
awards/expenses for special recognition/services.
Recognition Awards program 1,000
Miscellaneous awards/expenses 2,800
Total 3,800
5501 Travel/Training
This account includes attendance at the League of California Cities, City Manager's Department Annual
Conference, and one-day training workshops.
City Manager's Conference 3,000
Training 500
Total 3,500
5503 Memberships and Subscriptions
This account covers subscriptions to The Tribune, ICMA membership, and California City Management
Foundation (CCMF).
Newspaper 400
ICMA 1,300
CCM F 400
Total 2,100
Total Services&Supplies $ 15,600
Item 11.a. - Page 188
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4101- City Manager
Acct# Line item Detail of Expenditures FY 2017-18
6001 Office furniture and equipment
Funding is budgeted for miscellaneous furniture and equipment to address needs in the layout of City Hall.
Misc. furniture & equipment $ 1,000
Total 1,000
Total Operating Equipment $ 1,000
Item 11.a. - Page 189
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4003 -City Attorney
Acct# Line item Detail of Expenditures FY 2017-18
5304 Professional Services
This account covers standard legal services for the City Attorney.
Legal services $ 260,000
Total 260,000
5319 Services- Misc.
This account covers specialized attorney services.
Attorney services 1,000
Total 1,000
5327 Services- Litigation
This account funds litigation costs not covered by the City's Workers' Compensation and Liability Fund JPA.
Litigation 20,000
Total 20,000
5503 Memberships and Subscriptions
This account includes California Government Code updates maintained by the City Clerk.
CA Government Code updates 2,200
Total 2,200
Total Services&Supplies $ 283,200
Item 11.a. - Page 190
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4002-City Clerk
Acct# Line item Detail of Expenditures FY 2017-18
5201 Supplies-Office Office supplies $ 500
Minute, resolution, ordinance
books 700
County Clerk-Recorder fees 500
Total 1,700
5301 Advertising
This account covers the publishing of legal notices for public hearings, ordinances, and other legal or
display ad notices.
Public hearing notices 3,000
Ordinances 2,000
Other legal or display ad notices 800
Total 5,800
5303 Contractual Services
This account includes funds for off-site storage of past minutes, ordinances, resolutions, contracts, deeds,
maps, improvement plans, and other City documents on microfilm, and storage of current City documents
on DVD at an off-site secure location; verbatim transcripts if required; document management services;
and for Municipal Code Supplements.
Off-site storage rent 1,000
Transcripts 200
Document management services 1,200
Municipal Code Supplement
(books & internet) 4,000
Webstream/Archive Council Mtg
Data &Video 10,000
Total 16,400
5330 Cablecasting
This account includes the cost for televising Council and Planning Commission meetings.
AGP Video, Inc 35,000
Total 35,000
Item 11.a. - Page 191
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4002-City Clerk
Acct# Line item Detail of Expenditures FY 2017-18
5501 Travel/Conference/Training
To keep with laws related to Elections,the Brown Act, and the Public Records Act,this account generally
funds attendance at the Annual City Clerks Association of California (CCAC) conference; League of
California Cities New Law and Election Seminar; registration fees for quarterly region Gold Coast City
Clerks meetings;and registration fees for records management training, meetings, and/or conferences.
This account also includes training for the Deputy City Clerk.
LOCC New Law and Election
Seminar 1,300
CCAC Annual City Clerks
Conference 1,300
Records management
meetings/training 500
Quarterly City Clerk meetings 100
Total 3,200
5503 Memberships and Subscriptions
This account includes membership dues in related professional associations and Notary Commissions for
the City Clerk and the Deputy City Clerk, and a subscription to the newspaper that publish the City's legal
notices.
International Institute of Municipal
Clerks dues 210
City Clerk Association of California
dues 170
Notary Public Commission Renewal -
National Notary Assoc. dues, bond,
E&O ins., State test 120
Association of Records Managers &
Admin 200
Newspaper subscriptions 200
Total 900
5506 Elections
The City conducts a consolidated General Municipal Election every two years. Funds have been budgeted
in FY 2017-18 for election handbook and miscellaneous election forms. Funds will be budgeted in FY
2018-19 for November General Election including VBM ballots.
Election supplies 300
Item 11.a. - Page 192
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4002 - City Clerk
Acct# Line item Detail of Expenditures FY 2017-18
Total 300
5602 Maintenance-Office Equipment
This account reflects expenses related to repairing and maintaining the office printer and scanners.
Repairs and maintenance of office
printers and scanners 300
Total 300
Total Services &Supplies $ 63,600
Item 11.a. - Page 193
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4140- Information Technology
Acct# Line item Detail of Expenditures FY 2017-18
5303 Contractual Services
This account pays for contractual services to provide technical support and maintenance of the City
Information Technology infrastructure,to include specific software and hardware support services.
Information Services-County of
San Luis Obispo $ 1,500
IT Managed Services 10,000
Eden Software Support 42,900
Municipal Code Online Maint. &
Support 1,000
Citizenserve Maintenance &
Support 15,000
Maintenance/Support/Licensing 9,000
CivicPlus Website Hosting 7,100
ArcView GIS Contract 1,900
AutoCAD Contract 2,300
Broadband Connection 3,300
(network firewall) 7,500
AppRiver anti-spam solution 1,500
OpenGov 4,900
Juniper Networks 2,500
Nimble Storage -
HP Servers 6,000
VMware server software 5,200
ShoreTel 11,000
CIO Solutions Strategic Support 58,800
Network Solutions -
Norcast Metro Internet 4,200
Solarwinds IT Help Desk Solution 400
PulseSecure MAG2600 500
Total 196,500
Item 11.a. - Page 194
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4140- Information Technology
Acct# Line item Detail of Expenditures FY 2017-18
5501 Travel/Training
Items in this account will cover training expenses related to City standard and specialized software
programs, including, but not limited to,training for City employees and the Information Technology
Manager.
IT training,workshops and
meetings 500
Total 500
5602 Equipment
This account reflects expected repairs and maintenance of the City's network file servers, various printers,
and computer workstations.
Repairs and maintenance of office
printers and scanners 3,500
Total 3,500
Total Services&Supplies $ 200,500
Item 11.a. - Page 195
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4140 - Information Technology
Acct# Line item Detail of Expenditures FY 2017-18
5803 Lease Purchase Payments
This account reflects expenses specifically related to the lease-purchase agreement for
network server replacement and virtualization.
Lease payment- principal $ 26,600
Lease payment- interest 3,300
Total 29,900
Total Debt Service $ 29,900
Item 11.a. - Page 196
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4140- Information Technology
Acct# Line item Detail of Expenditures FY 2017-18
6101 Computer Equipment
This account covers expenses related to all computer hardware, software, and related network
equipment for the entire City(Police Department not included). All standard computer workstations will
include hardware and software that comply with the City's approved minimum standards.
Computer Replacements:
Administrative Services $ -
Planning 900
Building -
Engineering -
City Manager -
Legislative & Inf Svcs 900
Public Works 1,800
Recreation 3,600
IT -
Cashier Computers 2,700
Printer Replacements:
2,400
Loaner Laptop Replacements:
1,000
Mobile Device Replacements:
iPads 2,000
Total 15,300
6103 Computer Licensing/Software
This account covers expenses related to licensing of City software to include, but not limited to, Microsoft
Office Professional, Microsoft Windows network operating system, Microsoft Exchange e-mail system,
and all Microsoft client access licenses to allow staff access to those systems.
Microsoft Enterprise Agreement 14,000
Microsoft Select Agreement -
Vipre anti-virus software 2,200
Total 16,200
Total Operating Equipment $ 31,500
Item 11.a. - Page 197
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4102- Printing and Duplication
Acct# Line item Detail of Expenditures FY 2017-18
5201 Supplies-Office
This account includes miscellaneous office and meeting supplies for all departments located at City Hall.
Office and meeting supplies $ 4,100
Total 4,100
5255 Special Dept Supplies
This account covers the purchase of paper stock for copiers, printers,fax machines and printing of City
letterhead and other various materials. Also included are envelopes, perforated paper and other paper
products.
Misc. supplies 20,300
Total 20,300
5306 Printing Services Misc. outsourced printing services 600
Total 600
5602 Maintenance-Office Equipment
This account includes the maintenance contracts for the copy machine that services City Hall located in
the central copy/printer/mailroom, and the copy machine located in Community Development. The
contracts cover labor, parts, and toner products. This account also includes the service agreement for
postage equipment and postage scale, meter rental agreement, maintenance contract for the fax
machine, and maintenance on miscellaneous office equipment.
Misc. maintenance contracts 9,600
Total 9,600
Total Services&Supplies $ 34,600
Item 11.a. - Page 198
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4120-Administrative Services
Acct# Line item Detail of Expenditures FY 2017-18
5201 Supplies-Office
This account includes miscellaneous office and meeting supplies.
Printer toner $ 2,000
Computer supplies 1,000
Forms 275
Check stock paper 500
CAFR Bluebook 225
Misc. supplies 600
Total 4,600
5208 Postage/Mailings
This account includes business license and other miscellaneous mailing expense.
Misc. mailings 500
Total 500
5303 Contractual Services
This account includes audit services (1/3 charged to water fund, 1/3 charged to sewer fund), sales tax
consultant services, OPEB study, and other contractual obligations.
Audit services 6,400
HDL sales tax services 3,800
Software support-Quadrant 700
OPEB study 14,000
GASB 68 fee 5,200
CAFR information -Statistical 700
CAFR information - Debt
Statement 500
Employee Negotiations -
Total 31,300
5306 Printing Services
This account includes printing services that are not performed in-house.
Misc. printing 300
Budget printing -
Total 300
5316 Job Recruitment Expense
This account includes costs associated with the hiring of vacant positions including; physicals,
advertisement, and other miscellaneous costs.
Recruitment 1,500
Total 1,500
Item 11.a. - Page 199
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4120-Administrative Services
Acct# Line item Detail of Expenditures FY 2017-18
5501 Travel/Conference/Training
This account is responsible for keeping the Department abreast of current financial and computer issues
affecting the City. Attendance at the CJPIA conference; attendance at the California Society of Municipal
Finance Officers (CSMFO) annual conference and attendance at the Government Tax seminar.
Admin Director Conference 1,500
HR Manager Conference 1,000
Finance Manager Conference 1,000
Staff training 1,000
Total 4,500
Memberships and
5503 Subscriptions CSMFO (x2) 300
Newspaper 100
American Payroll (CalPelra) 200
Total 600
Total Services&Supplies $ 43,300
Item 11.a. - Page 200
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4145 - Non-departmental
Acct# Line item Detail of Expenditures FY 2017-18
5208 Postage/Mailings
This account includes the citywide postage and mailing expenses.
Misc. mailings $ 18,000
18,000
5303 Contractual Services
The contract for mandated cost reimbursement processing is included in this account along with the
mandated drug testing for transportation employees and the yearly appraisal update of the City's assets.
The fire services for the Five Cities Fire Authority is included here and in the Sales Tax Fund.
Mandated cost recovery 6,000
Single Audit 1,500
Shredding 1,000
DOT Drug Testing 1,000
Actuarial Studies 300
Fire Dispatch -contract w/Grover Beach 70,100
FCFA 2,061,700
FCFA-Admin Charge
Amendment Valuation 300
Total 2,141,900
5401 Utilities
This accounts for the city-wide use of utilities.
Electricity 100,000
Water 70,000
Sewer San District 1,200
Natural Gas 4,800
Cable TV service 7,500
I-Net service 33,000
Miscellaneous 1,000
Total 217,500
5403 Telephone
This accounts for the city-wide telephone costs.
City-wide phone service 13,900
Radio lines 2,500
Data Package for iPads 1,000
Fax line-City Hall 200
Alarm -City Hall 200
Credit card line 200
Total 18,000
Item 11.a. - Page 201
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4145 - Non-departmental
Acct# Line item Detail of Expenditures FY 2017-18
5501 Travel/Conference/Training
The City offers training for its employees in a wide variety of subjects, as well as, sexual harassment
avoidance for City managers and supervisors. This training that incorporates all departments is paid from
this division and account.
Executive retreat 1,800
Miscellaneous Leadership Training 1,700
Liebert and Cassidy Training 3,500
Total 7,000
Memberships and
5503 Subscriptions LAFCO 16,000
League of California Cities 6,900
Chamber of Commerce 1,000
EVC 10,000
Five Cities Diversity Coalition 1,500
Channel Counties Division 500
Total 35,900
5508 Miscellaneous Expense
Miscellaneous expenses 2,500
Total 2,500
5551 Property Taxes
The City is required to pay property taxes on land owned outside the incorporated City limits.
Property taxes 500
Total 500
5555 Bank Charges
The bank service fees and analysis fees for the General Bank account are divided between the General
Fund and the Water Fund. Bank charges for utility auto-payments are charged to the Water Fund.
General Bank& Investment fees 29,000
Total 29,000
Total Services&Supplies $ 2,470,300
Item 11.a. - Page 202
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4145 - Non-departmental
Acct# Line item Detail of Expenditures FY 2017-18
These accounts cover all City expenditures for liability, property, and surety insurance premiums. A
portion of these costs are reimbursed by other City funds through operating transfers.
5576 Liability Insurance CJPIA $ 537,200
5578 Liability Insurance Underground tanks 600
5579 Property Insurance CJPIA 29,000
5580 Surety Bonds Crime Bond renewal 1,600
Total 568,400
These accounts cover the lease agreement for HVAC retrofits from the California Energy Conservation loan,
5801 Debt Principal Payments 8,939
5802 Debt Interest Payments 2,661
Total 11,600
This account represents the General Fund's portion of the City Hall USDA loan expense. This amount is
directly associated with the rent revenue received from the old City Hall building.
5906 Transfers out USDA Loan 40,000
Total 40,000
Total Insurance, Debt Service, and
Transfers $ 620,000
Item 11.a. - Page 203
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4130- Planning
Acct# Line item Detail of Expenditures FY 2017-18
5201 Supplies-Office
This account includes miscellaneous office and meeting supplies.
Color copies $ 600
Record books, tapes PC,ARC, HRC 600
Misc. supplies 1,200
Total 2,400
5301 Advertising
The budget in this account reflects the costs associated with the required published public hearing
notices.
Public hearing and legal notices 6,000
Filing fees 200
Total 6,200
5303 Contractual Services
This line item includes contractual services for miscellaneous studies and appraisals.
General Plan studies/appraisals 45,000
Land Use Element 75,000
Total 120,000
5315 Pre-employment Physicals Seasonal interns 200
Total 200
5316 Job recruitment expense Seasonal interns 200
Total 200
5501 Travel/Conference/Training
This line item funds tuition and/or registration and travel expenses for staff training and
professional/technical conferences.
Director conference &training 8,000
Misc.training,workshops, and
meetings-CEQA, Climate Action 800
Total 8,800
Item 11.a. - Page 204
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4130- Planning
Acct# Line item Detail of Expenditures FY 2017-18
5503 Memberships &Subscriptions
This line item includes the same membership and regular subscriptions as currently received.
APA memberships 1,770
Notary class, exam, and insurance 100
Newspapers 220
Land Conservancy membership 50
So. County Historical Society 20
SLO County Bike Coalition 150
Commissioners- Planners Web 90
Total 2,400
Total Services&Supplies $ 140,200
Item 11.a. - Page 205
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4301- Engineering
Acct# Line item Detail of Expenditures FY 2017-18
5201 Supplies-Office
This account covers general office materials and meeting supplies.
Plotter supplies, blueprint,vellum,
mylar,toner, and cartridges $ 700
Recorder, batteries, manuals, and
handbooks 500
Other misc office 800
Total 2,000
5255 Special Department Supplies
This account includes special supplies not covered under office supplies, such as hanging files, survey and
safety equipment, and other miscellaneous supplies.
Hanging files 800
Survey and safety equipment 1,000
Total 1,800
5273 Small Tools
This account covers items for typical routine inspection items such as spray paint, surveying equipment,
safety vests, and testing equipment for soils and concrete.
Inspection and testing equipment 400
Total 400
5301 Advertising
This account includes costs associated with public announcements for capital improvement projects and
special projects, ongoing construction updates and road closures for maintenance work. Costs may also
include employment recruitment for open positions within the division.
Misc. -job announcements, public
announcements, construction
updates 700
Total 700
Item 11.a. - Page 206
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4301- Engineering
Acct# Line item Detail of Expenditures FY 2017-18
5303 Contractual Services
This account provides for contract engineering services for State and Federal grant coordination, NPDES
permit fees, development review, special assignments, checking of plans,finalization of FEMA disaster
services coordination, and Traffic Commission meetings (as needed). This account will also provide for
capital improvement planning studies.
On-call Engineering Services 95,000
Total 95,000
5315 Employment Physicals Seasonal interns 200
Total 200
5316 Job Recruitment Expense Seasonal interns 200
Total 200
5501 Travel/Conference/Training
This line item funds tuition and/or registration and travel expenses for staff training and professional or
technical conferences.
Employee/supervisor development
seminars 1,000
Total 800
5503 Memberships and Subscriptions
This line item includes the same membership and regular subscriptions as currently received.
Regional monthly ASCE/APWA
meetings 600
American Public Works Association 600
ASCE 600
Total 1,800
Public works truck and City Hall
5601 Maintenance-Vehicles pool car 2,300
Total 2,300
Item 11.a. - Page 207
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4301 - Engineering
Acct# Line item Detail of Expenditures FY 2017-18
Maintenance-Office Copier, plotter, and miscellaneous
5602 Equipment office equipment 2,000
Total 2,000
Public works truck and City Hall
5608 Gas and Oil pool car 3,000
Total 3,000
Total Services &Supplies $ 110,200
Item 11.a. - Page 208
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4212- Building and Life Safety
Acct# Line item Detail of Expenditures FY 2017-18
5201 Supplies-Office
Items in this account cover general office expenditures, general use publications, as well as record keeping
supplies to support plan check permit system.
General office supplies $ 400
Misc. supplies 200
Total 600
5255 Special Department Supplies
Costs related to miscellaneous personnel equipment and meeting supplies are funded through this
account. This also includes division emergency preparedness supplies.
Equipment, supplies and
emergency preparedness 400
Fire prevention supplies 400
Total 800
5303 Contractual Services
This account is intended to cover contract plan check costs and contract inspection services related to
various projects slated for development in the City. Developer contributions will offset these costs.
Plan check costs 10,000
Inspection costs 41,000
Total 51,000
5501 Travel/Conference/Training
This line item funds tuition and/or registration and travel expenses for staff training and
professional/technical conferences.
State required ICC Certification and
renewal 200
ICC/NFPA/NFSA 300
Misc travel and training 200
Total 700
5503 Memberships and Subscriptions
Due to the need to maintain current code information and updates,this account funds memberships and
subscriptions related to building code and professional association dues.
ICC Membership Class A dues 300
Professional Membership dues 500
Code cycle updates 1,000
Item 11.a. - Page 209
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4212- Building and Life Safety
Acct# Line item Detail of Expenditures FY 2017-18
Total 1,800
5601 Maintenance-Vehicles Building division vehicle 500
Total 500
5602 Equipment Copier maintenance contract 300
Miscellaneous office equipment
repairs 200
Total 500
5608 Gas and Oil Building division vehicle 800
Total 800
Total Services&Supplies $ 56,700
Item 11.a. - Page 210
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
226-4306-Water Neutralization
Acct# Line item Detail of Expenditures FY 2017-18
5201 Supplies-Office
Items in this account cover general office materials and special water conservation merchandise.
General office supplies $ 300
Total 300
5208 Postage and Mailing
This account covers mailing of water conservation education flyers and water conservation incentive
programs.
Education flyers/misc. notices 500
Total 500
5255 Special Department Supplies Miscellaneous supplies -
Total -
5303 Contractual Services
This account provides for existing contract for landscape irrigation surveys, plumbing retrofit program and
public education workshops.
Irrigation contract -
Plumbing contract 71,000
* System water loss mitigation -
* City Landscape Irrigation -
* Water Survey Program -
* Public Education Campaign -
Water Conservation workshops -
School Education program 5,500
GardenSoft Website License 900
Total 77,400
5306 Printing Services
This account covers cost for printing water conservation educational flyers and promotional incentive
programs.
Misc. printing of flyers and notices 1,500
Total 1,500
Item 11.a. - Page 211
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
226-4306-Water Neutralization
Acct# Line item Detail of Expenditures FY 2017-18
5501 Travel/Conference/Training
This line item funds tuition and/or registration and travel expenses for staff training and
professional/technical conferences.
Misc.training,workshops, and
meetings 500
Total 500
5554 Rebates
This account funds the water conservation incentive programs.
Cash for Grass
Water Efficient Washing Machines 10,000
Smart Irrigation Controllers
Large Landscape Area Retrofits
Water Efficient Commercial Dishwashers 10,000
Greywater Systems 4,500
Unspecified 1,300
Total 25,800
Total Services&Supplies $ 106,000
Item 11.a. - Page 212
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4201- Police-Administration
Acct# Line item Detail of Expenditures FY 2017-18
5201 Supplies-Office
This account contains office supplies for the Department.
Citations $ 2,600
Printer Toner 6,000
Computer supplies 1,000
General office supplies 3,800
Total 13,400
5208 Postage Postage &Shipping 5,000
Total 5,000
5255 Special Department Supplies
Miscellaneous operational supplies 2,600
Total 2,600
5303 Contractual Services
This account tracks expenditures for specified services contracted for by the Police Department.
Entry& promotional written exams 1,100
Police legal advisor 2,500
Written skills evaluation/credit
evaluations 1,250
Employee assistance
program/critical incident
counseling 750
Portable Toilet Service (Range) 1,200
Lexipol (Annual Policy Services) 1,200
Dry Cleaning Services 4,100
Miscellaneous contracts 13,500
Dispatch contract 379,800
Total 405,400
Item 11.a. - Page 213
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4201- Police-Administration
Acct# Line item Detail of Expenditures FY 2017-18
Physical examinations (POST
5315 Pre-employment Physicals standards) 4,500
Psychological evaluations (POST
standards) 3,500
Total 8,000
5316 Job Recruitment Expense
This account covers advertising for recruitment purposes.
Advertising 2,500
Total 2,500
5321 Animal Control Services
The amount budgeted is for a full-service contract with San Luis Obispo County. The fees are set by the
County based upon their calculations to recover actual costs in providing animal control services to the
City (and all other cities in the County).
SLO County-Animal Services 82,000
Total 82,000
5328 Task Force Services SLO County Bomb Task force 4,600
SLO County Narcotics Task force 20,000
Total 24,600
5403 Telecommunications Telephones 16,200
Radio repeater line 800
Emergency service lines 1,500
Total 18,500
Item 11.a. - Page 214
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4201- Police-Administration
Acct# Line item Detail of Expenditures FY 2017-18
5501 Travel/Conference/Training
This account covers costs for travel, conferences, training, and training support. This includes in-service
and out-service training programs and professional training conferences. This also includes tuition and
travel expenses for schools, seminars, and training conferences as dictated by the Department's training
policy and legislated mandates. Examples of these training programs include perishable skills training,
active shooter training, advanced officer training, special/technical training, special weapons and response
team training, motorcycle officer update, driver safety training, etc. This also includes maintenance
training for emergency medical dispatch certifications and updates to cultural awareness/diversity
training.
Miscellaneous training 5,800
Total 5,800
5502 Tuition reimbursement
This account is intended to track expenses related to employee negotiated education tuition
reimbursement as contained in the current AGPOA MOU.
Employee reimbursements 5,300
Total 5,300
5503 Memberships and Subscriptions
Regional memberships are with organizations that interface with the various employees' daily activities.
These associations provide a network amount the employees' peers regarding current issues and related
matters within the region.
The statewide organizations keep the employees abreast of legal issues and related matters of concern
within California. In several cases, these associations involve specific areas of expertise such as sexual
assault, auto theft, robbery,training,tactical, crime prevention, planning and research, criminal records,
etc. In other areas,the associations are geared to supervision and management issues (i.e., California
Police Chiefs'Association and California Peace Officers' Association) or broad-based employee groups (i.e.,
Women Peace Officers Association and the California Reserve Officers Association.
The national organizations are focused on keeping the Department informed of current issues facing law
enforcement on a local, national, and international level (i.e., International Association of Chiefs of Police,
Police Executive Research Forum, National Criminal Justice Association, American Society of Public
Administration, International Association of Identification).
Item 11.a. - Page 215
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4201- Police-Administration
Acct# Line item Detail of Expenditures FY 2017-18
Additional costs include subscriptions to various publications including legal updates, professional
journals, etc.
Regional memberships 200
Statewide memberships 1,800
National memberships 800
Misc. membership subscriptions 3,200
Total 6,000
5504 Public Relations
This account funds the Department Substance Abuse Education, Neighborhood Watch, Crime Prevention,
and Citizens Assisting Police Volunteer Program.
Public programs 5,300
Total 5,300
5553 Rent-Buildings and Land Firearms range 3,200
Butane tank rental, repeater site 100
Total 3,300
5601 Maintenance of Vehicles
This line item funds the repair and maintenance (non-warranty covered parts) costs for vehicles as
documented in the fleet maintenance program.
Vehicle maintenance 700
Total 700
5604 Maintenance of Buildings
This account includes maintenance of the aging building and systems specific to the facility.
Building maintenance 7,000
Total 7,000
5605 Maintenance of Grounds Range setup & maintenance 4,100
Electric gate maintenance 600
Total 4,700
Item 11.a. - Page 216
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4201- Police-Administration
Acct# Line item Detail of Expenditures FY 2017-18
5608 Gas and Oil
This account reflects expenses specifically related to the gas and oil of the Police Department vehicle
assigned to Chief of Police.
Vehicles 1,000
Total 1,000
Total Services&Supplies 601,100
Item 11.a. - Page 217
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4201- Police-Administration
Acct# Line item Detail of Expenditures FY 2017-18
6001 Office furniture and equipment
This account reflects expenses specifically related to the replacement of office furniture and equipment.
Miscellaneous furniture $ 2,500
Total 2,500
6201 Machinery and Equipment
Bullet Resistant Vest Replacement 4,000
Video Surveillance System 18,000
Total 22,000
Total Operating Equipment $ 24,500
Item 11.a. - Page 218
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4201 - Police -Administration
Acct# Line item Detail of Expenditures FY 2017-18
5803 Lease Purchase Payments
This account reflects expenses specifically related to the fleet leasing of Departments vehicles.
Lease Purchase Payments 133,900
Total 133,900
Total Debt Service $ 133,900
Item 11.a. - Page 219
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4203- Police- Patrol Services
Acct# Line item Detail of Expenditures FY 2017-18
5255 Special Department Supplies Audio/Video Media 600
Flashlights & batteries 1,200
Duty& practice ammunition 1,500
Crime scene processing supplies 2,000
Miscellaneous operational supplies 500
Total 5,800
5272 Safety Equipment/Clothing
This account contains operational supplies related to the safety and welfare of Police personnel.
OSHA supplies 1,100
CPR/First aid supplies 1,100
Special enforcement response
equipment 2,500
Safety equipment for replacement 5,900
Uniform repair and replacement 16600
Total 27,200
5303 Contractual Services
The contractual services account tracks expenditures for specified services contracted for by the Police
Department.
Employee assistance
program/critical incident
counseling 3,000
Dry Cleaning Services 5,000
Miscellaneous contracts 400
Total 8,400
5322 Canine Program Dog food 1,200
Veterinary care 1,000
Equipment&supplies 800
Maintenance training 9,600
Total 12,600
Item 11.a. - Page 220
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4203- Police- Patrol Services
Acct# Line item Detail of Expenditures FY 2017-18
5501 Travel/Conference/Training
This account covers costs for travel, conferences, training, and training support. This includes in-service
and out-service training programs and professional training conferences. This also includes tuition and
travel expenses for schools, seminars, and training conferences as dictated by the Department's training
policy and legislated mandates.
Miscellaneous training 22,000
Total 22,000
5601 Maintenance of Vehicles
This line item funds the repair and maintenance (non-warranty covered parts) costs for vehicles as
documented in the fleet maintenance program.
Vehicle maintenance 21,500
Total 21,500
Maintenance/Repair of
5603 Machinery& Equipment
Weapons repair 750
Maintenance of specialized
equipment 750
Total 1,500
5606 Maintenance of Communications
This account tracks expenses related to the maintenance and operation of the Police communications
program.
Communications maintenance
Applied Technology 5,000
Total 5,000
5608 Gas and Oil
This account reflects expenses specifically related to the gas and oil of vehicles including patrol, traffic,
parking, and pool vehicles.
Vehicles 43,000
Total 43,000
Total Services&Supplies $ 147,000
Item 11.a. - Page 221
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4204- Police-Support Services
Acct# Line item Detail of Expenditures FY 2017-18
5255 Special Department Supplies Audio/Video Media 700
Flashlights & batteries 800
Duty& practice ammunition 8,600
Targets &weapon cleaning supplies 1,900
Property& Evidence Supplies 2,000
Parking permits 500
Miscellaneous operational supplies -
Total 14,500
5272 Safety Equipment/Clothing
This account contains operational supplies related to the safety and welfare of Police personnel.
OSHA supplies 200
CPR/First aid supplies 200
Special enforcement response
equipment 850
Safety equipment for replacement 650
Uniform repair and replacement 3,500
Total 5,400
5303 Contractual Services
The contractual services account tracks expenditures for specified services contracted for by the Police
Department.
Entry& promotional written exams 450
Police legal advisor 1,000
Written skills evaluation/credit
evaluations 500
program/critical incident 300
Parking citations (processing) 400
Contingency funding for
investigations 600
Investigative data base access 500
Portable Toilet Service (Range) 475
Lexipol (Annual Policy Services) 475
Dry Cleaning Services 1,500
Miscellaneous contracts 4,000
Total 10,200
Item 11.a. - Page 222
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4204- Police-Support Services
Acct# Line item Detail of Expenditures FY 2017-18
5324 Services-Mandated Forensic
This account is a contingency account for investigative services and contains budgeted funds for blood and
urine tests, drug screens, legal medical examinations, DOJ crime lab services, and DOJ fingerprint process.
Blood & urine tests, drug screens 1,500
County lab offset fees for DUI's 4,070
DOJ fingerprinting processing 2,145
Legal medical examinations 1,285
SART Exams 6,500
Total 15,500
5329 Live Scan Fingerprinting
This is a pass-through account which tracks State mandated fees for processing applicant live scan
fingerprints. These fees are paid by the applicant at the time the fingerprints are processed and are
reported as cost recovery revenues.
CA Department of Justice 16,500
Total 16,500
5501 Travel/Conference/Training
This account covers costs for travel, conferences, training, and training support. This includes in-service
and out-service training programs and professional training conferences. This also includes tuition and
travel expenses for schools, seminars, and training conferences as dictated by the Department's training
policy and legislated mandates. Examples of these training programs include perishable skills training,
active shooter training, advanced officer training, special/technical training, special weapons and response
team training, motorcycle officer update, driver safety training, etc. This also includes maintenance
training for emergency medical dispatch certifications and updates to cultural awareness/diversity
training.
ICAC $ 5,000
Miscellaneous training 16,500
Total 21,500
Item 11.a. - Page 223
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4204- Police-Support Services
Acct# Line item Detail of Expenditures FY 2017-18
5601 Maintenance of Vehicles
This line item funds the repair and maintenance (non-warranty covered parts) costs for vehicles as
documented in the fleet maintenance program.
Vehicle maintenance 9,800
Total 9,800
Maintenance of Office Typewriter/printer/FAX repair&
5602 Equipment maintenance 700
Copy machine & equipment 2,000
Audio-visual equipment repair 400
Rental of postage meter 700
Total 3,800
Maintenance/Repair of
5603 Machinery& Equipment Emergency generator maintenance 1,340
Alarm system maintenance 300
Weapons repair 1,185
Maintenance contract, digital
photo system 375
Maintenance of specialized
equipment 1,100
Total 4,300
5606 Maintenance of Communications
This account tracks expenses related to the maintenance and operation of the Police communications
program.
Communications maintenance 14,000
Teletype lease and maintenance 3,500
Total 17,500
Item 11.a. - Page 224
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4204- Police-Support Services
Acct# Line item Detail of Expenditures FY 2017-18
5607 Maintenance of Automated Services
This account reflects expenses related to the maintenance and operation of the Department's in-house
computer system.
Website maintenance 1,200
Hardware maintenance 2,100
Support maintenance contracts:
Records management/CAD 16,000
Laserfiche document imaging 500
Training program management 300
Field training program 800
Firewall system 3,800
Computerized photo system 100
JavaSoft scheduling software 300
Critical reach tracking software 1,000
Crime prevention outreach
software 6,000
Total 32,100
5608 Gas and Oil
This account reflects expenses specifically related to the gas and oil of vehicles including investigations
and volunteers.
Vehicles 14,150
Propane (emergency generator) 250
Total 14,400
Total Services&Supplies $ 165,500
Item 11.a. - Page 225
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4421- Recreation Administration
Acct# Line item Detail of Expenditures FY 2017-18
5201 Supplies-Office Computer supplies $ 1,400
General office supplies 1,600
Toner for printers 600
Total 3,600
5255 Special Department Supplies Miscellaneous special event items 150
Commissioner awards,trophies &
certificates 100
Employee name plates and shirts 200
Total 450
5303 Contractual Services
This account provides for contract specialty services for grants, specialized inspections, and special
division surveys and assessments.
Miscellaneous services 450
Total 450
5354 Building Supervision
Direct costs associated with the building supervision at Elm St and at the Women's Center.
Miscellaneous supplies 100
Total 100
5501 Travel/Conference/Training
Staff attendance at professional conferences,training seminars and workshops.
Miscellaneous training 1,200
Total 1,200
Memberships and California Parks and Recreation
5503 Subscriptions Society membership 200
National Recreation and Parks
Association membership 400
Total 600
Item 11.a. - Page 226
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4421- Recreation Administration
Acct# Line item Detail of Expenditures FY 2017-18
5504 Public Relations
Cost of printing three (3) Parks and Recreation Activity Guides per year. This line item is approximately
80% revenue offsetting. A portion of each printing is paid for through advertisements and reimbursement
from the cities of Grover Beach and Pismo Beach.
Advertising and printing 15,300
Total 15,300
5602 Maintenance of Office Equipment
This account includes office equipment repairs and maintenance. Includes payment for office copier,
maintenance contract, and cell phones.
Staff cell phones 800
Copy machine lease maintenance
contract 3,700
Total 4,500
Total Services&Supplies $ 26,200
Item 11.a. - Page 227
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4421- Recreation Administration
Acct# Line item Detail of Expenditures FY 2017-18
6001 Office furniture and equipment
Funding is budgeted for miscellaneous furniture and equipment to address the needs of the department.
Misc. furniture & equipment $ 1,200
Total 1,200
Total Operating Equipment $ 1,200
Item 11.a. - Page 228
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4423-Preschool Program
Acct# Line item Detail of Expenditures FY 2017-18
5253 Services and Supplies
Costs for pre-school Play-and-Learn supplies. This is a revenue offsetting account.
Arts and Crafts supplies $ 900
Equipment, scissors, puzzles, etc 400
Books 400
Tricycles 300
Miscellaneous 600
Total 2,600
5254 Services and Supplies
Costs for pre-school Summer Play-and-Learn supplies. This is a revenue offsetting account.
Miscellaneous 700
Total 700
Total Services&Supplies $ 3,300
Item 11.a. - Page 229
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4424-Special Recreation Programs
Acct# Line item Detail of Expenditures FY 2017-18
5251 Supplies-Classes
This account covers the cost of supplies, gym and room rentals for schools and class use.
Room rental $ 9,000
Total 9,000
5252 Supplies- Recreation Events
This account covers costs for supplies for special events such as the Family Egg Hunt and Festival,
carnivals, Harvest Festival activities, Winter Holiday, Decorating Contest, Halloween Carnival and Maze,
Summer Concert Series.
Volunteer Banquet 800
Harvest Festival Diaper Derby 100
Family Egg Hunt and Festival 2,200
Chili Cook-off 200
Penny carnivals/summer 300
Halloween Carnival 1,400
Winter Holiday Decorating 200
Arbor Day 100
Fundraising supplies 200
Fun run/Turkey trot 700
Parent's night out 700
Father/Daughter date night 3,700
Summer Concert series 1,000
Total 11,600
5257 Supplies- Leagues
This account covers costs for special supplies for sports leagues and programs. If Lucia Mar School District
raises facility rental rates, it will have an undetermined impact on gym rental costs.
Gym rental - basketball leagues 12,400
Registration - basketball, wrestling,
softball 3,650
Wrestling gym rental 550
Basketballs 300
Softball score books and flip sheets 200
Basketball league trophies and
awards 2,000
Wrestling t-shirts and uniforms 600
Softball league awards and supplies 6,700
Item 11.a. - Page 230
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4424-Special Recreation Programs
Acct# Line item Detail of Expenditures FY 2017-18
Softball League bats 1,200
Total 27,600
5250 Supplies-Volunteer Program
This account covers cost for special supplies needed for volunteer projects and volunteer recognition.
Project supplies 1,000
Volunteer recognition 600
1,600
5351 Services-classes
This account covers costs for special interest class instructors.
Art, tennis, baton, basketball,
sports camps, etc. 85,000
Total 85,000
5352 Services- leagues
This account covers costs for contract score keepers, referees, and umpires for adult sports leagues.
Scorekeepers 9,750
Officials 250
Total 10,000
5353 Services-events
This account covers costs for contractual services for special events such as Father Daughter Date Night
Egg Hunt and Halloween Carnival.
Miscellaneous supplies 4,700
Total 4,700
Total Services&Supplies $ 149,500
Item 11.a. - Page 231
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4425-Children in Motion
Acct# Line item Detail of Expenditures FY 2017-18
5255 Special Department Supplies
This account covers the costs for materials and supplies for the Children In Motion program at Ocean
View, Branch Elementary Schools and at Elm Street Community Center. This is a revenue offsetting
account.
Playground supplies $ 1,000
Table games 900
Arts and craft supplies 2,600
Sports equipment 1,000
State licensing fee 1,800
First Aid supplies 200
Miscellaneous 1,400
Teachers' certification class 150
School site cell phones 1,750
Total 10,800
5259 Children in Motion -Snacks Snacks 6,000
Total 6,000
5303 Contractual Services
This account covers the costs for bus transportation for field trips, and for kindergarten age children from
Oceano View and Margaret Harloe Elementary Schools to the Elm Street Community Center. It also
includes costs for facility rental from LMUSD.
Kindergarten & miscellaneous
transportation 6,700
LMUSD facility use fee 4,800
Total 11,500
5315 Pre-employment Physicals
This account covers the costs to hire vacant part-time staff.
Med-Plus 300
Total 300
Item 11.a. - Page 232
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4425 - Children in Motion
Acct# Line item Detail of Expenditures FY 2017-18
5316 Job Recruitment Expense
Costs associated with advertising and processing for part-time positions.
Advertising 900
Total 900
Total Services &Supplies $ 29,500
Item 11.a. - Page 233
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4307- Public Works Administration
Acct# Line item Detail of Expenditures FY 2017-18
5201 Supplies-Office Computer supplies $ 700
General office supplies 1,500
Total 2,200
5303 Contractual Services
This account includes the current cost for street sweeping services. The amount shown is the portion of
sweeping that occurs in the contracted parking lots. The remaining portion of street sweeping contract is
shown in the Streets (Gas Tax) Fund. This account also includes the costs of service for upgrading signal
controls, install new street name signs, and install new opticoms on traffic signals along Oak Park
Boulevard, as well as the monthly routine maintenance costs for traffic signals and other miscellaneous
consultant services.
Street sweeping services 18,500
Traffic signal services 43,000
Facility Dude Annual Fee 1,000
CIP Consultant Services 7,000
Stormwater software license 3,300
Charter Communication 600
Miscellaneous consultant services 20,000
Total 93,400
5402 Power
This account includes the utility cost for traffic signals and street lighting throughout the City.
Pacific Gas & Electric 190,000
Total 190,000
5403 Telephone Cell Phone Reimbursement 600
Total 600
5501 Travel/Conference/Training
This line item funds tuition and/or registration and travel expenses for staff training and
professional/technical conferences.
Department Recognitions 500
League of Cities PW Institute 2,000
Total 2,500
Item 11.a. - Page 234
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4307 - Public Works Administration
Acct# Line item Detail of Expenditures FY 2017-18
5503 Subscriptions APWA Membership 400
ASCE Membership 600
Misc. Memberships 100
MSA Membership 100
Total 1,200
5601 Maintenance of Vehicles Repair& Maintenance 500
Total 500
5608 Gas and Oil Fuel 1,000
Total 1,000
Total Services &Supplies $ 291,400
Item 11.a. - Page 235
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4420- Park Maintenance
Acct# Line item Detail of Expenditures FY 2017-18
Gloves, masks, respirators, and
5255 Special Department Supplies disposable clothing $ 600
First aid supplies 400
Welding equipment, keys, locks,
etc. 1,000
Batteries 150
Tarps 100
Rain gear 500
Miscellaneous 150
Total 2,900
5273 Small tools Rakes, shovels, pruning shears 800
Total 800
5274 Chemicals Round up 1,000
Rodeo aqua-shade algae control 350
Graffiti removing acids 100
Graffiti removing organics 100
Broadleaf and fungus lawn sprays 100
Turf fertilizers, pre and post-
emergent's 450
Total 2,100
5303 Contractual Services Tree trimming and removals 7,400
CMMS- Facility Dude Annual Fee 1,000
Landscape services (Misc.) 35,200
Treekeeper contract extension 2,500
Outside assistance &
miscellaneous evaluations 1,000
Total 47,100
5307 Disposal fees
This accounts for costs associated with disposal of waste collected at various sites that require special
trips to the County landfill.
County landfill 500
Total 500
Item 11.a. - Page 236
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4420- Park Maintenance
Acct# Line item Detail of Expenditures FY 2017-18
Storm damaged and well
5308 Street Trees Replacement replacement 1,800
Stakes and ties 200
Linear root barriers 100
Total 2,100
5403 Telephone
This accounts for the city-wide telephone costs.
Data Package for iPads 500
Total 500
5501 Travel/Conference/Training
This line item funds tuition and/or registration and travel expenses for staff training and
professional/technical conferences.
Pesticide application 600
International Society of Arborist 400
Safety publications,first aid, and
Haz-Mat training 100
Total 1,100
5503 Subscriptions CPRS Membership 200
Arbor Society Membership 200
Total 400
Trenchers, tractors, spray
5552 Rent-Equipment equipment, etc. 800
Total 800
5601 Maintenance of Vehicles Repair& Maintenance 4,600
Total 4,600
Maintenance/Repair of Mowers, weed eaters, hedge
5603 Machinery& Equipment trimmers, blades, etc. 7,100
Total 7,100
Item 11.a. - Page 237
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4420- Park Maintenance
Acct# Line item Detail of Expenditures FY 2017-18
5605 Maintenance Grounds Restroom supplies 2,500
Waste can liners 2,600
Irrigation system repairs 3,200
Restroom facility repairs 4,600
irrigation supplies 4,000
Landscape materials 8,000
Miscellaneous repairs vandalism 1,800
Tree service 7,000
Mutt mitts 5,000
Total 38,700
5608 Gas and Oil
Annual fuel use for the department vehicles, mowers and trimmers
Fuel 14,500
Total 14,500
Total Services&Supplies $ 123,200
Item 11.a. - Page 238
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4420 - Park Maintenance
Acct# Line item Detail of Expenditures FY 2017-18
5803 Lease Purchase Payments
Lease payment- principal $ 18,750
Lease payment- interest 350
Total 19,100
Total Debt Service $ 19,100
Item 11.a. - Page 239
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4430-Soto Sports Complex Maintenance
Acct# Line item Detail of Expenditures FY 2017-18
5255 Special Department Supplies Chalk $ 850
Drag mats 200
Tapes 50
Safety equipment 200
Rain gear 300
Field paint 1,600
Miscellaneous 300
Total 3,500
5273 Small tools Lute rakes 100
Hedge trimmers 150
Rakes, shovels, and brooms 100
Miscellaneous 50
Total 400
5274 Chemicals Fertilizers 800
Herbicides 200
Insecticides 200
Total 1,200
5303 Contractual Services
This account includes crane rentals and electricians for lighting repairs, etc.
Miscellaneous 1,300
Total 1,300
5552 Rent-Equipment
This account is used to rent specialty equipment such as sod cutters, trenchers, scissor lifts,top dresser
and tiller.
Miscellaneous 700
Total 700
5601 Maintenance of Vehicles Repair& Maintenance 2,300
Total 2,300
Item 11.a. - Page 240
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4430-Soto Sports Complex Maintenance
Acct# Line item Detail of Expenditures FY 2017-18
Maintenance/Repair of Blowers, weed eaters, chain saws,
5603 Machinery& Equipment etc. 700
Total 700
5605 Maintenance Grounds
This account includes the maintenance of the 30-acre Soto Sports Complex fields, Elm Street Park,tennis
courts, restrooms, parking lots, and concession stand.
Restroom supplies 1,800
Waste can liners 1,200
Irrigation system repairs 4,300
Field chalk for preps 1,500
Repairs electrical, plumbing, and
lighting 2,000
Repairs pump motors 1,500
Miscellaneous repairs 4,100
Seed and topsoil 3,700
Vandalism repairs 1,600
Total 21,700
5608 Gas and Oil
Annual fuel use for the department vehicles, mowers and trimmers
Fuel 2,200
Total 2,200
Total Services&Supplies $ 34,000
Item 11.a. - Page 241
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4430 -Soto Sports Complex Maintenance
Acct# Line item Detail of Expenditures FY 2017-18
5803 Lease Purchase Payments
Lease payment- principal $ 6,300
Lease payment- interest 75
Total 6,375
Total Debt Service $ 6,375
Item 11.a. - Page 242
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4305-Automotive Shop
Acct# Line item Detail of Expenditures FY 2017-18
Cleaning supplies, starting fluid,
5255 Special Department Supplies fuel detergent $ 200
Grease/oil (hydraulic and motor) 400
Ear protection 25
Eye protection 75
Safety glasses 50
Degreasers 400
Welding supplies 350
Batteries 100
First Aid Supplies 100
Total 1,700
5273 Small tools
This account provides for the replacement of worn out items and substandard tools such as combination
wrenches, electrical diagnostic monitors, pressure gauges, coolant system gauges, screwdrivers, pliers
sets, metal pliers, and drill bits.
Miscellaneous tools 3,000
Total 3,000
5303 Contractual Services
This accounts for the cost to cover mandated testing required by the County Environmental Health
Service Division, and State mandated monthly UST monitoring and inspections.
Hazardous Materials Disposal 500
County Environmental Health Testing 2,400
Air Pollution Control District Permit 1,300
B &T-Annual APCD Fuel pump testing 1,350
Fuel management system 1,000
Secondary containment and line
testing 400
Annual designated operator/
monitor certificates 2,000
Aramark-Shop Towels 250
Monthly UST designated operator
inspection 1,800
Total 11,000
Item 11.a. - Page 243
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4305-Automotive Shop
Acct# Line item Detail of Expenditures FY 2017-18
5403 Telephone
This account includes payment for the cellular telephone assigned to the Fleet Maintenance Coordinator.
Phone service 600
Total 600
5503 Memberships and Subscriptions
This account provides for membership into the California Trucking Association. The membership provides
updates of rules and regulations applied to commercial drivers and vehicles.
CTA membership 300
Total 300
5601 Maintenance of Vehicles Repair& Maintenance 2,000
Total 2,000
5603 Maintenance/Repair of Machinery& Equipment
This account provides repair and maintenance to the compressor, portable welder,fuel island, drill press
and other miscellaneous equipment at the Corporation Yard.
Miscellaneous 1,500
Total 1,500
5608 Gas and Oil
Annual fuel use for the division vehicles.
Fuel 2,300
Total 2,300
Total Services&Supplies $ 22,400
Item 11.a. - Page 244
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4213-Governmental Building Maintenance
Acct# Line item Detail of Expenditures FY 2017-18
5255 Special Department Supplies Miscellaneous first aid supplies $ 100
Gloves for janitorial 100
Miscellaneous personnel
equipment 300
Cleaning equipment 100
Total 600
5273 Small tools Miscellaneous small tools 300
Total 300
5303 Contractual Services Trash pick up of all dumpsters 16,000
Pest Control 3,500
Quarterly carpet cleaning of all
high use areas 3,000
CMMS- Facility Dude Annual Fee 1,000
Minor building repair 19,000
Handyman type services (i.e.,
plumbing, electrical) 4,500
Total 47,000
5601 Maintenance of Vehicles Repair& Maintenance 1,800
Total 1,800
Maintenance/Repair of Repairs and replacement of power
5603 Machinery& Equipment equipment 500
Total 500
Paper goods (paper towels, toilet
5604 Maintenance- Buildings tissue) 6,800
Cleaning supplies 4,900
Lock and door replacement 800
Miscellaneous supplies for minor
repairs 1,400
Incidental fumigations 1,500
Miscellaneous plumbing repairs
and supplies 5,000
Item 11.a. - Page 245
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4213 - Governmental Building Maintenance
Acct# Line item Detail of Expenditures FY 2017-18
Electrical repairs 2,000
Supplies to maintain the Fire
Department 2,000
Light bulbs and fixtures 2,000
Total 26,400
5608 Gas and Oil
This account is restricted to fuel cost related to the janitorial maintenance vehicles.
Fuel 1,400
Total 1,400
Total Services &Supplies $ 78,000
Item 11.a. - Page 246
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
4213 - Governmental Building Maintenance
Acct# Line item Detail of Expenditures FY 2017-18
5803 Lease Purchase Payments
Lease payment- principal $ 5,200
Lease payment- interest 100
Total 5,300
Total Debt Service $ 5,300
Item 11.a. - Page 247
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
220-4303 -Street & Bridge Maintenance (Gas Tax)
Acct# Line item Detail of Expenditures FY 2017-18
5201 Supplies-Office General office supplies $ 900
Total 900
5255 Special Department supplies Safety equipment 1,500
Respiratory equipment 500
Pesticide resistant 400
Creek cleaning supplies 1,200
Batteries 300
Flashlights 100
First Aid supplies 500
Camera/film 200
Miscellaneous 1,000
Rain gear 500
Blinker lights 500
Total 6,700
5273 Small tools
This account includes replacement of air blowers, chainsaws, paint guns,weed trimmers, etc.
Miscellaneous tools 8,500
Total 8,500
5303 Contractual Services
This account pays for California Men's Colony(CMC) labor, monitoring of Tally Ho Meadow, street
sweeping and Arroyo Grande creeks before and during the annual Creek Vegetation Removal Program.
Monitoring of Creeks 17,400
Street sweeping services 71,500
Striping and Pavement markings 25,000
CMMS- Facility Dude Annual Fee 1,000
CMC Service Crews 38,800
Total 153,700
5307 Dump/Disposal Fees Concrete replacement program 900
Misc. asphalt, concrete, trash,
brush, etc. 900
Total 1,800
Item 11.a. - Page 248
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
220-4303 -Street & Bridge Maintenance (Gas Tax)
Acct# Line item Detail of Expenditures FY 2017-18
5315 Pre-employment Physicals Physical examinations 200
and DMV requirements 400
Total 600
5403 Telephone
This accounts for the city-wide telephone costs.
Data Package for iPads 500
Total 500
5501 Travel/Conference/Training
This line items funds tuition and/or registration and travel expenses for staff training and
professional/technical conferences.
Training videos and materials 500
Continuing education classes 1,500
Miscellaneous meetings 1,000
Miscellaneous training 1,500
Total 4,500
Memberships and
5503 Subscriptions Membership to MSA 100
Advisor/Applicator licenses 400
Services Water Treatment licenses 300
driver's license 400
Safety newsletter and safety books 800
Total 2,000
5552 Rent-Equipment
This account includes rental of portable toilet, sandblaster, power washer, lot splitter, and emergency
response equipment rental.
Miscellaneous rentals 1,900
Total 1,900
5601 Maintenance of Vehicles Repair and maintenance 17,800
Total 17,800
5603 Maintenance/Repair of Machinery& Equipment
This account includes tune-ups, servicing and repair of equipment, State mandated bi-annual terminal
Item 11.a. - Page 249
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
220-4303 -Street & Bridge Maintenance (Gas Tax)
Acct# Line item Detail of Expenditures FY 2017-18
inspections, chainsaw/brush cutter maintenance,tamper/jackhammer repair, concrete/asphalt saw
repair,traffic painting equipment repair, crack sealer repair, compressor maintenance, and small engine
repair.
Miscellaneous repairs 19,000
Total 19,000
5608 Gas and Oil
Annual fuel use for the department vehicles and other street equipment.
Fuel 18,600
Total 18,600
5613 Maintenance-Streets & Bridges
This account provides funds in addition to other in-house asphalt overlays and road reconstruction work
included in the Capital Improvement Program.
Asphalt 13,800
Tack Oil 100
Concrete 9,000
Traffic paint 15,200
Lumber 2,000
Sign poles 2,000
Regulatory signs 3,000
Crack filler 6,500
Metal 1,000
Road Base/Red Rock 1,500
Waste disposal drums 700
Thinner&solvents 100
Hardware 1,400
Traffic control devices 2,000
Sandbags 1,000
Miscellaneous work material 6,000
Total 65,300
Total Services&Supplies $ 301,800
Item 11.a. - Page 250
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
220-4303 - Street & Bridge Maintenance (Gas Tax)
Acct# Line item Detail of Expenditures FY 2017-18
5803 Lease Purchase Payments
Lease payment- principal $ 48,650
Lease payment- interest 900
Total 49,550
Total Debt Service $ 49,550
Item 11.a. - Page 251
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
GRACELANE ASSESSMENT DISTRICT- 216-4460
SERVICES AND SUPPLIES
Acct# Line item Detail of Expenditures FY 2017-18
5303 Contractual Services
Landscape Maintenance-Trail maint. $ 2,900
Fuel Management 4,800
Storm Drain Maintenance 2,100
Lot 16-19: Access Road Slurry Seal 3,500
Total $ 13,300
5903 Cost Allocation Transfers
3,500
Total $ 3,500
Grand Total $ 16,800
Item 11.a. - Page 252
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
LANDSCAPE MAINTENANCE DISTRICT FUND-217-4460
SERVICES AND SUPPLIES
Acct# Line item Detail of Expenditures FY 2017-18
5303 Contractual Services
Total $ -
5355 Parkview Maintenance -TR 1769
Landscape Maintenance Services 2,400
Landscape supplies & repairs 500
Total $ 2,900
5356 Parkway Maintenance -TR 1158 (Oak Park)
Landscape Maintenance Services 2,800
Total $ 2,800
5903 Cost Allocation Transfers
2,400
Total $ 2,400
Grand Total $ 8,100
Item 11.a. - Page 253
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
2017-18 BUDGET- PARKSIDE MAINTENANCE-219-4460
SERVICES AND SUPPLIES
Acct# Line item Detail of Expenditures FY 2017-18
5304 Professional Services
Landscape Maintenance Contract $ 20,000
Landscape Maintenance repairs 5,000
Total $ 25,000
5605 Maintenance-Grounds Misc. Ground maintence supplies $ 5,000
Total $ 5,000
5903 Cost Allocation Transfers
4,600
Total $ 4,600
Grand Total $ 34,600
Item 11.a. - Page 254
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
612-4610-Sewer Maintenance
Acct# Line item Detail of Expenditures FY 2017-18
5201 Supplies-Office Toner- printers/printer cartridges $ 800
General office supplies 1,200
Total 2,000
5255 Special Department Supplies Gloves 1,000
Safety/first aid supplies 400
Safety glasses 100
Cleaning supplies 300
Miscellaneous operational supplies 1,000
Total 2,800
5273 Small Tools Miscellaneous 800
Total 800
5303 Contractual Services
This account fund the Department's contractual agreements. Per State Water Resource Control Board
and the general waste discharge requirements (WDR), the City is required to participate in the Fats, Oil
and Grease Control (FOG) program. In addition this fund is charged for 1/3 of the financial audit services.
SWRQB Annual Permit 2,200
Audit services 6,400
Water Board SOP'S 25,000
CMMS- Facility Dude Annual Fee 1,000
FOG program 25,000
Total 59,600
5306 Printing Services
600
Total 600
5402 Power
This account includes payment of PG & E bills for the sewer lift stations and a portion of the Corporation
Yard.
Pacific Gas & Electric 22,000
Total 22,000
Item 11.a. - Page 255
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
612-4610-Sewer Maintenance
Acct# Line item Detail of Expenditures FY 2017-18
5501 Travel/Conference/Training
This line item funds tuition and/or registration and travel expenses for staff training and
professional/technical conferences.
Regional safety training seminars 500
Total 500
5552 Rent-Equipment
This account funds the rental of equipment and tools not available in-house or to provide a replacement
while repairs are being made to City tools.
Miscellaneous 500
Total 500
5555 Bank Charges
This account reflects the costs incurred from receiving credit cards for utility payments.
CSG Services 300
Merchant Services 7,200
Total 7,500
5601 Maintenance-Vehicles Repair& Maintenance 3,000
Total 3,000
Maintenance of Office Copiers,fax machines, and other
5602 Equipment miscellaneous office machines 500
Total 500
5603 Maintenance/Repair of Machinery& Equipment
This account funds the repair and maintenance of pumps/engines, vactor equipment, and radio service
agreements.
Repair& Maintenance 8,000
Total 8,000
5608 Gas and Oil
This account funds unleaded fuel, diesel fuel, and motor oil used in vehicles assigned to sewer
maintenance.
Fuel 6,000
Item 11.a. - Page 256
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
612-4610-Sewer Maintenance
Acct# Line item Detail of Expenditures FY 2017-18
Total 6,000
5610 Maintenance- Lines & Pumps
This account includes purchases of pipe, valves,fittings, asphalt, sand, base concrete, manhole lids, large
pump repair, motor repair, sewer main inspections, and telemetry control repairs costs.
Repair& Maintenance 25,000
Total 25,000
Total Services&Supplies $ 138,800
Item 11.a. - Page 257
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
612-4610-Sewer Maintenance
Acct# Line item Detail of Expenditures FY 2017-18
5803 Lease Purchase Payments
Lease payment- principal $ 20,210
Lease payment- interest 660
Total 20,870
Total Debt Service $ 20,870
Item 11.a. - Page 258
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
612-4610-Sewer Maintenance
Acct# Line item Detail of Expenditures FY 2017-18
6201 Machinery and Equipment Sewer hose $ 2,500
Total 2,500
Total Operating Equipment $ 2,500
Item 11.a. - Page 259
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
640-4710-Water Administration
Acct# Line item Detail of Expenditures FY 2017-18
5201 Supplies-Office Annual Water Quality Report $ 3,500
Total 3,500
5208 Postage Utility billing 20,000
Total 20,000
5301 Advertising Regulatory advertisments 600
Total 600
5303 Contractual Services
This account includes the costs to attain outside engineering services for specialized repairs, small projects
that cannot be performed in-house, and other miscellaneous contractual services.
Annual Water System fees 25,000
County of SLO Title 17 10,000
NCMA annual report/sentry well
testing 57,500
NCMA consultant 32,000
Audit services 6,400
Online billing service 5,000
Meter reading software support 1,800
APCD Annual permit 1,000
CMMS- Facility Dude Annual fee 1,000
Engineering services 20,000
Total 159,700
5306 Printing Services 500
Total 500
5310 Water treatment services
This account covers the cost of bacteria and chemical testing of water to meet all State and Federal Safe
Water Drinking Act requirements.
Contract services 15,000
Total 15,000
5315 Pre-employment Physicals
Item 11.a. - Page 260
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
640-4710-Water Administration
Acct# Line item Detail of Expenditures FY 2017-18
This account covers the costs to hire vacant positions in the division, as well as the annual Department of
Motor Vehicle testing.
DMV/Med Plus 200
Total 200
5403 Telecommunications
This account covers the cost for the telemetry phone lines and the cellular telephone assigned to the
Public Works Supervisor.
AT&T 600
Total 600
5501 Travel/Conference/Training
This line item funds tuition and/or registration and travel expenses for staff training and
professional/technical conferences.
Regional safety training seminars 2,000
Total 2,000
Memberships and
5503 Subscriptions American Water Works Association 400
Underground Service Alert 600
Total 1,000
5555 Bank Charges
This account reflects the costs incurred from receiving credit cards for utility payments.
CSG Services 1,000
Merchant Services 34,000
Total 35,000
5575 Insurance Claims/Settlements
This account reflects the attorney costs associated with the Santa Maria Valley Water Rights Adjudication.
The City is responsible for 36.40%of the overall costs with the remaining coming from Oceano CSD and
the City of Grover Beach.
Legal services 25,000
Total 25,000
Liability Insurance-
5578 Underground tanks Insurance services 700
Total 700
Item 11.a. - Page 261
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
640-4710-Water Administration
Acct# Line item Detail of Expenditures FY 2017-18
Maintenance of Office Miscellaneous repairs and
5602 Equipment maintenance 1,000
Total 1,000
Total Services &Supplies $ 264,800
Item 11.a. - Page 262
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
Acct# Line item Detail of Expenditures FY 2017-18
This accounts for the Water Backhoe purchased through a lease agreement.
5801 Debt- Principal payment $ 21,410
5802 Debt- Interest payment 400
Grand Total $ 21,810
Item 11.a. - Page 263
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
640-4711 -Water Production
Acct# Line item Detail of Expenditures FY 2017-18
5303 Contractual Services SCADA system maintenance $ 10,000
Total 10,000
5402 Power
This account provides for payment of electricity bills for Wells 1, 3, 4, 5, 7, 8, 9, 10 and the Brisco Booster
Pump.
Pacific Gas & Electric 75,000
Total 75,000
5603 Maintenance/Repair of Machinery& Equipment
This account provides for maintenance of chlorination pump/equipment, well meters,well piping/valves,
and well meters/telemetry.
Miscellaneous 20,000
Total 20,000
Total Services&Supplies $ 105,000
Item 11.a. - Page 264
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
640-4712 -Water Distribution
Acct# Line item Detail of Expenditures FY 2017-18
5207 Water Meters
This account includes purchasing new meters of various sizes and models for new
connection/replacement, including touch read meters, compound meters, turbo meters, and touch read
registers (conversions).
Meters $ 35,000
Total 35,000
5255 Special Department Supplies First aid supplies 500
Safety tape 100
Gloves 500
Respirator supplies 100
Batteries 500
Padlocks 1,000
Wipes 400
Cleaning agents 400
Safety clothing 500
Miscellaneous operational supplies 600
Total 4,600
5273 Small Tools
This account includes purchasing replacement wrenches, sockets, ratchets, screwdrivers, pliers, saw
blades, drill bits, slings, chain, hooks, cable vise wrenches, probes, meter keys, shovel picks, hammers,
pipes, etc.
Miscellaneous tools 3,000
Total 3,000
5274 Chemicals
This account includes ammonium sulfate, sodium hypochlorite, calcium hypochlorite, potassium
permanganate, household bleach, water test kit, and reagent purchases. This account also covers the
chemical costs for Well 9, along with customary well chemical costs on Wells 1-8.
Miscellaneous chemicals 20,000
Total 20,000
5303 Contractual Services
This account covers contractor services which may be needed for system repairs that cannot be
performed in-house.
Item 11.a. - Page 265
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
640-4712 -Water Distribution
Acct# Line item Detail of Expenditures FY 2017-18
Miscellaneous services 20,000
Total 20,000
5315 Pre-employment Physicals
This account covers the costs to hire vacant positions in the division, as well as the annual Department of
Motor Vehicle testing.
DMV/Med Plus 300
Total 300
5402 Power
This account covers the costs for electricity for the pump stations.
Pacific Gas & Electric 60,000
Total 60,000
5501 Travel/Conference/Training
This line item funds tuition and/or registration and travel expenses for staff training and
professional/technical conferences.
American Water Works Association 1,000
Water treatment classes 5,000
Total 6,000
5552 Rent- Equipment
This account funds the rental of equipment and tools not available in-house or to provide a replacement
while repairs are being made to City tools.
Miscellaneous 1,000
Total 1,000
5601 Maintenance of Vehicles Repair& Maintenance 7,000
Total 7,000
5603 Maintenance/Repair of Machinery& Equipment
This account includes costs associate with the repair and maintenance of backhoe and power equipment
(i.e., rammers,jackhammers, saws, pumps, and generators).
Repair& Maintenance 6,000
Total 6,000
5604 Maintenance of Buildings
Item 11.a. - Page 266
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
640-4712 -Water Distribution
Acct# Line item Detail of Expenditures FY 2017-18
This account includes paint, roofing material,fence material/repair, and door/lock costs.
Repair& Maintenance 3,000
Total 3,000
5608 Gas and Oil
This account includes unleaded gasoline, diesel fuel and oil costs for Water Production vehicles.
Fuel 20,000
Total 20,000
5609 Maintenance- Reservoirs
This account includes cathodic protection services, paint,fencing repairs/materials,telemetry
repair/service, valves and piping.
Repair& Maintenance 15,000
Total 15,000
5610 Maintenance-Wells/Lines/Pumps
This account includes purchasing pipe, fittings,valves, paint asphalt, sand, base, cold mix, meter
boxes/valve boxes, concrete, steel, block, brick, lumber, gaskets, fire hydrants, glue,thread sealant
cleaning agents, pumps repair and maintenance, electric motor repair and maintenance, bolts, and nuts.
Repair& Maintenance 55,000
Total 55,000
5611 Maintenance- Meters
The account includes general maintenance of water meters.
Repair& Maintenance 6,000
Total 6,000
Total Services&Supplies $ 261,900
Item 11.a. - Page 267
CITY OF ARROYO GRANDE
SUPPORTING DOCUMENTATION
Budget FY 2017-18
640-4712 -Water Distribution
Acct# Line item Detail of Expenditures FY 2017-18
6201 Machinery and Equipment boring machine $ 5,000
portable generator 1,000
submersible pump 2,500
cut off saw 1,100
Total 9,600
Total Operating Equipment $ 9,600
Item 11.a. - Page 268
ATTTACHMENT 2
CITY OF ARROYO GRANDE
LOCAL SALES TAX FUND
10-Year Revenue and Expense Plan
2016-17
Item Adjustments Updated 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27
Castillo Del Mar Road Improvements 143,075 50,000 - - - - - - - - -
East Branch St Streetscape 130,752 - - - - - - - - - -
Fair Oaks/Orchard Rd Intersection Imp 50,000 - - - - - - - - - -
Halcyon Rd Complete Street Plan Study 7,899 - - - - - - - - - -
Swinging Bridge Reinforcement 202,437 271,100 - - - - - - - - -
Traffic Way Bridge Improvements 13,605 48,200 - - - - - - - - -
Brisco Rd Interchange Project 200,000 200,000 250,000 250,000 250,000 300,000 300,000 300,000 300,000 300,000 300,000
Subtotal Transportation 747,768 569,300 250,000 250,000 250,000 300,000 300,000 300,000 300,000 300,000 300,000
Pavement Management Program 754,305 675,000 700,000 725,000 750,000 775,000 800,000 825,000 825,000 825,000 825,000
Striping and Sidewalk Improvements 51,975 55,000 110,000 115,000 120,000 125,000 125,000 125,000 125,000 125,000 125,000
Oak Park Rehabilitation Project (27,540) 166,069 - - - - - - - - - -
East Grand Ave Sidewalk Imp (33,100) - - - - - - - - - -
Street Maintenance 196,700 242,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000
Construction Management/Inspection 43,600 104,400 105,300 106,200 107,100 108,100 109,000 110,000 110,000 110,000 110,000
Alpine St Waterline&Street Imp 73,558 - - - - - - - - - -
Soto Complex ADA Improvements Phase II 3,001 - - - - - - - - - -
ADA Ramps @ Mid-Block Crosswalks (3,025) - - - - - - - - - - -
Le Point St Parking Lot (172,052) 461,748 - 50,000 - 100,000 50,000 50,000 - - - -
Le Point St Parking Lot Lease (17,988) 14,400 - - - - - - - - - -
Ash Street&Strother Park Restroom Roofs - 25,000 - - - - - - - - -
Harloe Elem Ped Access Enhancements - 50,000 - - - - - - - - -
Strother Park Parking Lot& Planters - - 30,100 250,800 - - - - - - -
Bridge Preventative Maintenance Plan - 4,600 - - - - - - - - -
Underground Utilities-Grand Ave - - 35,000 - - - - - - - -
Crosswalks in the Village - - 60,000 - - - - - - - -
ADA Pedestrian Buttons - - - - 20,000 - - - - - -
Eng&Traffic Surveys-striping changes - - - - 22,000 - - - -
Subtotal Street/Park Improvements 1,765,356 1,156,000 1,190,400 1,297,000 1,219,100 1,158,100 1,184,000 1,160,000 1,160,000 1,160,000 1,160,000
Item 11.a. - Page 269
2016-17
Item Adjustments Updated 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27
Clark Properties Drainage Improvements 53,500 - - - - - - - - - -
Vard Loomis Drainage Improvements (25,000) 25,000 - - - - - - - - - -
Retention Basin Maintenance 27,700 28,300 28,800 29,400 30,000 30,600 31,200 31,800 31,800 31,800 31,800
Stormwater Stream Monitoring 17,500 18,000 18,500 19,000 19,500 20,000 20,500 21,000 21,500 21,500 21,500
Sierra/Hillcrest Drainage Design 20,000 59,600 - - - - - - - - -
Corp Yard Stormwater Compliance Plan Implementation - 26,300 27,500 19,000 20,000 20,000 20,000 - - - -
Open Channel Maintenance(Env& Permit) 15,000 17,500 29,000 135,000 135,000 - - - - - -
Soto Basin No. 2 Relining - - - - 25,000 120,000 - - - - -
CMP Replacement-Huasna Rd - 76,300 - - - - - - - - -
El Camino Real Drainage Pipe (3,843) 85,057 - - - - - - - - - -
Stormwater Annual Permit& Program 15,000 18,000 19,000 19,000 19,000 19,000 19,000 19,000 19,000 19,000 19,000
Annual Vegetation Management Plan - 20,000 - - - - - - - - -
Drainage Master Plan Update - - - 100,000 - - - - - - -
CMP Lining - - - 57,500 57,500 45,000 45,000 82,500 82,500 132,500 132,500
South Halcyon Undergrounding - - - - - - - 153,700 - - -
ECR Drainage Pipe Relocation - - - - - - - - 203,000 - -
Subtotal Drainage Improvements 258,757 264,000 122,800 378,900 306,000 254,600 135,700 308,000 357,800 204,800 204,800
Fire JPA 140,500 143,300 146,100 149,100 152,000 155,100 158,200 161,300 161,300 161,300 161,300
Fire Apparatus 28,800 28,800 28,800 28,800 28,800 28,800 28,800 28,800 28,800 28,800 28,800
Police Senior Officer Position - 186,600 192,200 198,000 203,900 210,000 216,300 222,800 229,500 236,400 243,500
Narcotics Task Force - 24,600 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000
Police Firing Range - - - 120,000 - - - - - - -
Subtotal Public Safety 169,300 383,300 391,100 519,900 408,700 417,900 427,300 436,900 443,600 450,500 457,600
City Hall Debt Service 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000
Document Imaging-carryover 7,500 - - - - - - - - - -
Council Chambers Accessibility Project 231,691 - - - - - - - - - -
Corporation Yard Upgrades 65,841 - 20,000 20,000 20,000 20,000 20,000 20,000 20,000 - -
Elm Street Community Center Upgrade 160,000 50,000 50,000 50,000 50,000 50,000 - - - -
Citywide Solar Panel Project 3,500 - - - - - - - - - -
Wireless Internet Access 7,707 - - - - - - - - - -
Electric Vehicle Charging Station (337) - - - - - - - - - - -
IT Firewall Replacement 30,000 - - - - - - - - - -
City Hall Safety Improvement Project 15,156 - - - - - - - - - -
Item 11.a. - Page 270
2016-17
Item Adjustments Updated 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27
Financial Management System - - 200,000 - - - - - - - -
Fire Station Driveway Repair - 62,600 - - - - - - - - -
Subtotal City Facilities 541,395 82,600 290,000 90,000 90,000 90,000 90,000 40,000 40,000 20,000 20,000
Annual Audit and Sales Tax Report 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500
Contingency 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000
Subtotal Other 7,500 32,500 32,500 32,500 32,500 32,500 32,500 32,500 32,500 32,500 32,500
Total Expenses 3,490,076 2,487,700 2,276,800 2,568,300 2,306,300 2,253,100 2,169,500 2,277,400 2,333,900 2,167,800 2,174,900
Projected Revenue 2,241,900 2,331,600 2,354,900 2,354,900 2,378,400 2,378,400 2,402,200 2,426,200 2,462,600 2,511,900 2,562,100
Revenue Over/(Under) Expenses (1,248,176) (156,100) 78,100 (213,400) 72,100 125,300 232,700 148,800 128,700 344,100 387,200
Beginning Fund Balance 1,709,361 461,185 305,085 383,185 169,785 241,885 367,185 599,885 748,685 877,385 1,221,485
Estimated Ending Fund Balance 461,185 305,085 383,185 169,785 241,885 367,185 599,885 748,685 877,385 1,221,485 1,608,685
%Fund Balance of Estimated Revenues 21% 13% 16% 7% 10% 15% 25% 31% 36% 49% 63%
Item 11.a. - Page 271
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Item 11.a. - Page 272