CC 2017-06-27_09e Approval of CC Minutes 06132017ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, JUNE 13, 2017
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the City Council Meeting to order at 6:02 p.m.
2. ROLL CALL
City Council: Council Members Barbara Harmon, Kristen Barneich, Mayor Pro Tem
Brown, and Mayor Jim Hill were present. Council Member Caren Ray
was absent.
Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of
Administrative Services Debbie Malicoat, Acting Police Chief Beau Pryor,
Public Works Director Chris Magdosku, and Planning Manager Matt
Downing.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Rick Beels, representing Arroyo Grande Rotary Club, led the Flag Salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
None.
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Council Member Barneich seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
None.
7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public was Linda Osty, who offered an
invocation.
8. CITY MANAGER REPORT:
City Manager Bergman reported that based on Council’s previous direction, a support letter was
sent to the State Water Resources Control Board regarding the grant application for the
Regional Groundwater Sustainability Project; provided a status update regarding a letter
received from FEMA regarding changes to the Flood Maps; reminded the Council and the public
that the July 11, 2017 City Council meeting has been cancelled; and announced that Family Fun
Day will be held on Saturday, June 24, 2017 at Elm Street Park.
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9. CONSENT AGENDA
Council Member Barneich requested Items 9.d. and 9.g. be pulled.
Mayor Hill invited public comment on the consent agenda. Speaking from the public were Patty
Welsh, in support of Item 9.e.; and Claudine Lingo, regarding the Grace Lane Assessment
District as it relates to the existing fund balance, maintenance of the open space that abuts
approximately 20 homes that are not being assessed, stated she would like this issue to be re-
evaluated, and expressed concerns about the weeds on Lots 1-8.
Action: Council Member Brown moved, and Council Member Harmon seconded the motion to
approve Consent Agenda Items 9.a. through 9.h., with the exception of Items 9.d. and 9.g., with
the recommended courses of action. The motion passed on the following roll-call vote:
AYES: Brown, Harmon, Barneich, Hill
NOES: None
ABSENT: Ray
9.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period May 16, 2017 through
May 31, 2017.
9.b. Consideration of Approval of Minutes.
Action: Approved the minutes of the Special and Regular City Council Meetings of May
23, 2017, as submitted.
9.c. Consideration of Fiscal Year 2017-18 Appropriation Limit.
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE ESTABLISHING THE APPROPRIATION LIMIT
FROM TAX PROCEEDS FOR FISCAL YEAR 2017-18”.
9.e. Consideration of a Memorandum of Agreement between City of Pismo Beach and
Cities of Arroyo Grande and Grover Beach to Provide Funding for Preliminary
Engineering Work for Regional Groundwater Sustainability Project Environmental
Impact Report.
Action: Approved and authorized the City Manager to sign the Memorandum of
Agreement for preliminary engineering work for the Regional Groundwater Sustainability
Project Environmental Impact Report.
9.f. Consideration of a Cooperation Agreement between the County of San Luis
Obispo and the City of Arroyo Grande for Joint Participation in the Community
Development Block Grant Program, the Home Investment Partnerships Program,
and the Emergency Solutions Grant Program for Fiscal Years 2018 through 2020.
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE APPROVING THE COOPERATION AGREEMENT
BETWEEN THE COUNTY OF SAN LUIS OBISPO AND THE CITY OF ARROYO
GRANDE FOR JOINT PARTICIPATION IN THE COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM, THE HOME INVESTMENT PARTNERSHIPS
PROGRAM, AND THE EMERGENCY SOLUTIONS GRANT PROGRAM FOR FISCAL
YEARS 2018 THROUGH 2020”.
9.h. Consideration of Approval of Engineer’s Reports and Adoption of Resolutions
Declaring the City’s Intention to Levy and Collect Assessments for the Parkside
Village Assessment District, Grace Lane Assessment District and Landscaping
and Lighting District No. 1, Within Tract 1769, for Fiscal Year 2017-2018.
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Action: 1) Approved the Engineer’s Reports for the Parkside Village Assessment
District, Grace Lane Assessment District, and Landscaping and Lighting Assessment
District No. 1, within Tract 1769, for Fiscal Year 2017-2018; 2) Adopted Resolutions
entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE APPROVING THE ENGINEER’S REPORT AND DECLARING ITS
INTENTION TO LEVY AND COLLECT ANNUAL ASSESSMENTS FOR THE
PARKSIDE VILLAGE ASSESSMENT DISTRICT FOR FISCAL YEAR 2017-2018”, “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
APPROVING THE ENGINEER’S REPORT AND DECLARING ITS INTENTION TO
LEVY AND COLLECT ANNUAL ASSESSMENTS FOR THE GRACE LANE
ASSESSMENT DISTRICT FOR FISCAL YEAR 2017-2018” and “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE
ENGINEER’S REPORT AND DECLARING ITS INTENTION TO LEVY AND COLLECT
ANNUAL ASSESSMENTS FOR THE ARROYO GRANDE LANDSCAPING AND
LIGHTING ASSESSMENT DISTRICT NO. 1, WITHIN TRACT 1769, FOR FISCAL
YEAR 2017-2018”.
ITEMS PULLED FROM THE CONSENT AGENDA
9.g. Consideration of Temporary Use Permit Case No. 17-007; Authorizing the Use of
City Property, the Closure of City Streets, and Waiver of Application Fees for the
28th Annual Arroyo Valley Car Club Sunset Cruise on July 28, 2017 and Car Sho on
July 29, 2017.
Recommended Action: Adopt a Resolution approving Temporary Use Permit Case No.
17-007; authorizing the use of City property, the closure of City streets, and the waiver of
application fees for the 2017 Arroyo Valley Car Club Sunset Cruise on July 28, 2017 and
the 28th Annual Car Sho on July 29, 2017.
In response to questions by Council Member Barneich regarding the event and proposed street
closures, staff provided an overview of the hours and location of the Car Sho, the length of time
the streets are proposed to be closed, and requirements for trash pick-up.
Mayor Hill invited public comment. Speaking from the public was Patty Welsh, who suggested
that East Branch Street be kept open for emergency access vehicles. No further public
comments were received.
Action: Council Member Harmon moved to adopt a Resolution entitled: “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE
PERMIT 16-004; AUTHORIZING THE USE OF CITY PROPERTY AND THE CLOSURE OF CITY
STREETS FOR THE 28TH ANNUAL ARROYO VALLEY CAR CLUB SUNSET CRUISE ON JULY
28, 2017 AND CAR SHO ON JULY 29, 2017”. Council Member Brown seconded, and the motion
passed on the following roll-call vote:
AYES: Harmon, Brown, Barneich, Hill
NOES: None
ABSENT: Ray
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9.d. Consideration of Appointment to the Tourism Business Improvement District
Advisory Board.
Recommended Action: Appoint Chuck Fellows to the Arroyo Grande Tourism Business
Improvement District Advisory Board.
Council Member Barneich stated she would abstain from voting on this item. Mayor Hill invited
public comment. No public comments were received.
Action: Council Member Brown moved to appoint Chuck Fellows to the Arroyo Grande Tourism
Business Improvement District Advisory Board. Council Member Harmon seconded, and the
motion passed on the following roll-call vote:
AYES: Brown, Harmon, Hill
NOES: None
ABSENT: Ray
ABSTAIN: Barneich
10. PUBLIC HEARINGS
None.
11. OLD BUSINESS
11.a. Consideration of Fiscal Year 2017-18 Budget.
City Manager Bergman introduced the item. Director of Administrative Services Malicoat
presented the staff report and recommended the Council affirm updates to the Council Goals
and adopt a Resolution approving the Fiscal Year 2017-18 budget and making appropriations
for the amount budgeted. Staff responded to questions from Council regarding the average
amount of funding allocated for sidewalks over the past 10 years; percentage of reserves used
to purchase the fire truck; and funding for the Engineering Inspector position.
Mayor Hill invited public comment. Speaking from the public was Robert Olson, who asked for
clarification regarding information in the presentation regarding Sales and Use Tax projections,
and also commented on issues related to CalPERS.
Action: Mayor Hill moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY
COUNCIL ADOPTING THE FICAL YEAR 2017-18 BUDGET AND MAKING
APPROPRIATIONS FOR THE AMOUNT BUDGETED”, as presented, with an extra $55,000 for
sidewalk improvements. Mayor Pro Tem Brown seconded, and the motion passed on the
following roll-call vote:
AYES: Hill, Brown, Harmon, Barneich
NOES: None
ABSENT: Ray
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12. NEW BUSINESS
12.a. Consideration of an Ordinance Amending Chapter 12.16 of Title 12 of the Arroyo
Grande Municipal Code (Community Tree Program); Applicant: City of Arroyo
Grande.
Director of Public Works Magdosku presented the staff report and stated the Planning
Commission recommended the Council introduce an Ordinance amending Chapter 12.16 of the
Arroyo Grande Municipal Code regarding the Community Tree Program. Staff responded to
questions from Council.
Mayor Hill invited public comment. No public comments were received.
Council comments ensued regarding various provisions of the proposed ordinance relating to
the installation, maintenance and removal of trees relating to property development; how
replacement value of trees are determined; and concern about whether there was any outreach
to the development community and tree companies regarding the proposed changes to the
Community Tree Program.
Action: Council Member Barneich moved to provide direction to staff to review and amend the
Ordinance to provide more clarity regarding how the appraised value of trees is determined, and
to include outreach to developers and tree trimming contractors regarding the proposed
changes to the Community Tree Program. Mayor Pro Tem Brown seconded, and the motion
passed on the following roll-call vote:
AYES: Barneich, Brown, Harmon, Barneich
NOES: None
ABSENT: Ray
13. COUNCIL COMMUNICATIONS
Mayor Hill referred to the approval of the 30 year permit for the Redundancy Project by the
Coastal Commission and thanked the City Council for its recommendation to send a support
letter for a 30 year project, thanked the City of Pismo Beach and its Council for their support,
and thanked the Regional Water Quality Control Board as well.
14. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Hill invited public comment. No public comments were received.
15. CLOSED SESSION
At 8:31 p.m., City Attorney Whitham announced that the City Council would adjourn to closed
session to consider the following items:
a) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Designated Representative: Karen Sisko, Human Resources Manager
Employee Organization: Arroyo Grande Police Officers’ Association (AGPOA)
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b) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section
54957.6:
Agency Designated Representative: Karen Sisko, Human Resources Manager
Employee Organization: Service Employees International Union, Local 620
c) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section
54957.6:
Agency Designated Representatives: Karen Sisko, Human Resources Manager
Unrepresented employees: Management employees
Adjourned to closed session.
16. RECONVENE TO OPEN SESSION:
At 9:43 p.m., the Council reconvened to open session. City Attorney Whitham announced that
the City Council provided direction to its labor negotiator on all three matters.
17. ADJOURNMENT
Mayor Hill adjourned the meeting at 9:44 p.m.
_____________________________________
Jim Hill, Mayor
ATTEST:
_____________________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ______________)
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