ARC Minutes 2017-05-15ACTION MINUTES
REGULAR MEETING OF THE ARCHITECTURAL REVIEW COMMITTEE
• MAY 15 2017
ARROYO GRANDE CITY HALL, 300 EAST BRANCH STREET
ARROYO GRANDE, CA
1. CALL TO ORDER
Chair Warren Hoag called the Regular Architectural Review Committee meeting to order at
2:30 p.m.
2. ROLL CALL
ARC Members: Chair Warren Hoag, Vice Chair Bruce Berlin, and Committee
Members Mary Hertel and Keith Storton were present.
City Staff Present: Planning Manager Matt Downing, Associate Planner Kelly Heffernon,
and Planning Technician Sam Anderson were present.
3. FLAG SALUTE
Mary Hertel led the Flag Salute.
4. COMMUNITY COMMENTS AND SUGGESTIONS
None.
5. APPROVAL OF MINUTES
Bruce Berlin made a motion, seconded by Keith Storton, to approve the minutes of May 1,
2017, with the correction of "measures" to "measured" in item 6.a.
The motion carried on a 3-0-1 voice vote, with Warren Hoag abstaining.
6. PROJECTS
6.a. CONTINUED CONSIDERATION OF ARCHITECTURAL REVIEW NO. 16-009;
CONSTRUCTION OF A NEW 12,730 SQUARE FOOT SINGLE FAMILY HOME; LOTS 6
AND 7 OF TRACT 3048 (HEIGHTS AT VISTA DEL MAR); LOCATION — TURMINUS OF
CASTILLO DEL MAR (APNs 075-022-006 AND 075-022-007);
APPLICANT/REPRESENTATIVE — RRM DESIGN GROUP — RANDY RUSSOM
(Heffernon)
Associate Planner Heffernon presented the staff report and responded to questions from the
Committee regarding lot coverage, building envelopes, neighboring home sizes, and
necessary submittal requirements.
Randy Russom, representative, spoke in support of the project, and responded to questions
regarding rendering accuracy, retaining walls, pool screening, usage of the proposed
basketball court, building height from street grade, fencing, gutters, and trash enclosures.
Chair Hoag invited comments on the project from the public. Dan Ferreira, representative for
property owners at 741 Castillo Del Mar, read a letter in opposition of the project, stating that
the project in its current form would be out of scale with the neighborhood, and raised
concerns about possible illicit commercial uses of the proposed basketball court.
Minutes: ARC
Monday, May 15, 2017
Uffe-��|
Dwight Beckatrand, real estate lawyer, asked for clarification ofthe term "program" in the
context of the project.
The Committee provided comments onthe project, inc|udingconoernaabouttheooa|eofthe
structure, |andacaping, neighborhood compatibility and chenanter, and the intent of the
design guidelines. The Committee had concerns regarding the precedent setting nature of
the project due to the scale of the structure. The Committee also had concerns regarding
the fact that the project was propooad spanning two |ota, and did not believe that the design
guidelines had been written with designs spanning two lots inmind.
Keith 8torton made a moUon, seconded by Mary Herte|, to recommend denial of
Architectural F(ewievv 16-009 to the Community Development Director due to the inability of
the Committee to make findings required to approve an Architectural Review, based upon
the concerns regarding scale and neighborhood character expressed by the Committee.
The motion passed on a 4-0 voice vote.
Planning Manager Downing presented the staff report and responded to questions from the
Committee regarding emergency vehicle cirou|otion, the temporary parking lot, the location
of the entry' and the potential fora parking structure.
Todd Smith, representative, Deb Wood|e, architect, and Nen Oo|ebout, hospital
adrniniatnator, spoke in support of the project and answered questions on the parking
impacts of the project, architectural e|ernenta, necessity of the project, roof equipment
screening, location e|ternetives, feasibility of a parking mtruoture, and the primary path of
travel for both patients and staff.
John Mack spoke in support of the project and commented on existing parking issues.
The Committee provided comments onthe project, including necessity ofthe expansion, the
architectural dstai|ing, new and existing pedestrian Uow, and compensation for the proposed
tree removals.
Bruce Berlin made a motion, seconded by Mary Hertel, to recommend approval of
Conditional Use Permit 17-OO2tothe Planning Commission omsubmitted.
The motion passed onm4-Ovoice vote.
6.c. CONSIDERATION OF ARCHITECTURAL REVIEW 17-001; ' ONE /1> EXISTING
`'
SINGLE FAMILY HOK8E'. LOCATION — 166 PINE STREET' APPLICANT — JOHN
,
DOLL|NGER' F���F�����WT�T|�� — C���|��| F��- F����� ��<�|�J��[�|���� (Anderson)
' ` '
Planning Technician Anderson presented the staff report and responded to questions from
Minutes: ARC
Monday, May 15, 2017
[|hsti Fry, representative, and John and Denise DoUinger` app|inanta, spoke in support Vfthe
project and responded to questions regarding architectural detailing, project differences,
ownership ofthe units, and the neighborhood character.
John Mack spoke regarding the minor nature of the non -conforming lot size that created the
necessity for the Planned Unit Development Permit to be processed.
The Committee provided comments on the project, including scale of the project, the minor
nature of the non -conforming lot size, and aesthetics of the project.
Bruce Berlin made a rnnhon' seconded by Keith Gtorton, to recommend tothe Community
Development Director that the existing home is in substantial conformance with the
previously reviewed p|ono. as long oothe following conditions are met:
1. Complete the stone and /orbrick veneer around columns,
2. Add additional detail tothe north gable ofthe garage; and
3. Complete the landscaping strip onthe south elevation.
The motion passed on a 4-0 voice vote.
6.d. CONSIDERATION OF PROJECT DETAILS ASSOCIATED WITH CONDITIONAL USE
PERMIT 16-003; NEW MIXED-USE STRUCTURE; LOCATION — 227 SOUTH HALCYON
ROAD; APPLICANT — MATT CEBULLA (Downing)
Planning Manager Downing presented the staff report and responded to questions from the
Committee regarding the location ofthe proposed ivy, the zero lot line, and the size ofwaste
receptacles required.
Bruce Berlin nlmdo a motion' seconded by Keith Storton, and unanimously carried, to
continue the meeting past 5:OOPM.
Matt {}ebu||a, app|ioant, spoke in support of the project and responded to questions
regarding the street tree and the species ofvine proposed.
The Committee provided comments onthe project, including the paver design, the parallel
parking space location, and recommendations on plant species for screening of the trash
enclosure.
Keith Storton, seconded by Mary Hertel, made a motion to recommend bothe Community
Development Director that detailing requirements as described in the conditions of approval
for Conditional Use Permit 18-003had been met.
The motion passed on a 4-0 voice vote.
7. DISCUSSION ITEMS
None.
Keith Storton informed the Committee that he would not be in attendance at the July 3, or
July 17` 2017 meetings.
Minutes: ARC
Monday, May 15, 2017
9. STAFF COMMUNICATIONS
Planning Manager Downing provided the Committee with updates regarding the
appointment of a new Committee member, the hiring of the new City Engineer, and the
hiring of Jim Bergman as the new City Manager.
Planning Manager Downing also stated that the July 3, 2017 meeting is anticipated to be
cancelled.
10. ADJOURNMENT
The meeting was adjourned at 5:14 p.m
oow'_
SAM ANDERSON
PLANNING TECHNICIAN
(Approved at ARC Mtg 06-05-2017)
to a meeting on June 5, 2017 at 2:30 p.m.
WARREN HOAG, CHAIR