CC 2017-08-08_09d Approve 2017 Street Repairs Project
MEMORANDUM
TO: CITY COUNCIL
FROM: JAMES A. BERGMAN, CITY MANAGER
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION TO APPROVE CONSTRUCTION PLANS AND
SPECIFICATIONS AND ENVIRONMENTAL EXEMPTION FOR THE
2017 STREET REPAIRS PROJECT, PW 2017-04
DATE: AUGUST 8, 2017
RECOMMENDATION:
It is recommended the City Council:
1. Approve the construction plans & specifications for the 2017 Street Repairs
Project, PW 2017-04;
2. Authorize the City Clerk to advertise for construction bids;
3. Find that the project is categorically exempt from the California Environmental
Quality Act (CEQA) pursuant to Guidelines Section 15301(c);
4. Direct the City Clerk to file a Notice of Exemption.
SUMMARY OF ACTION:
Take action to solicit bids for street repairs throughout the City. Bids are due by August
29, 2017, with work scheduled for October and November 2017.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
An allocation of $845,000 is available in the Capital Improvement Program budget
pavement management program account for FY 2017/18. It is estimated that
approximately $50,700 will be carried over from FY 2016/17 for a total available budget
of $895,700. Based on this budget, it is estimated there will be enough funds to
complete the Base Bids for both the 2017 Street Repairs and 2017 Street Resurfacing
projects.
BACKGROUND:
The 2017 pavement management projects were designed to include separate projects
for Street Repairs and Street Resurfacing (slurry seals).
Item 9.d. - Page 1
CITY COUNCIL
CONSIDERATION TO APPROVE CONSTRUCTION PLANS AND SPECIFICATIONS
AND ENVIRONMENTAL EXEMPTION FOR THE 2017 STREET REPAIRS PROJECT,
PW 2017-04
AUGUST 8, 2016
PAGE 2
For the 2017 Street Repairs project, street surface repairs which involve the grinding
and repaving of isolated pavement failures are to be performed on several streets.
Dependent upon the encountered condition, additional material may need to be
removed from the roadway subgrade and stabilized as needed. The roadway structural
section is then rebuilt through the placement and compaction of base rock and asphalt
pavement. Areas where these repairs will be performed include East Branch Street
between Traffic Way and Mason Street, and the Crown Hill Street/Le Point Street
neighborhood in the vicinity of Paulding Middle School. Staff will perform additional
coordination and noticing in these area with the both the businesses and the Lucia Mar
School District. In addition, the project specifications restrict working hours in these
areas as well as restrict work from occurring during the Harvest Festival or Trick-or-
Treating in the Village to help to minimize disruption. It is anticipated that the repair work
will be accomplished in October 2017.
Two streets included in the project, North Oak Park Boulevard (north of James Way to
City Limits) and Los Berros Road (Valley Road to Century Lane), will receive overlay
treatments – North Oak Park Boulevard as part of the base bid and Los Berros Road as
a bid alternate. These two road segments have deteriorated to the point that a routine
slurry seal would not be an adequate treatment. Because pavement overlays are
considered an alteration of a street under the Americans with Disabilities Act (ADA), the
work triggers the City’s obligation to provide ADA compliant curb ramps where
pedestrian walkways intersect the resurfaced street. Therefore, a total of four (4) curb
ramps will be upgraded as part of the overlay work on North Oak Park Boulevard due to
this Federal requirement.
Additionally, the project includes the repair of uneven pavement adjacent to an existing
concrete crosswalk on Courtland Street.
For the 2017 Street Resurfacing project, a slurry seal application will be applied to the
street segments that received repairs as part of the 2017 Street Repair project.
Since resurfacing contractors are typically not equipped to perform roadway repairs or
reconstruction, it is prudent to have the work separated into two projects to be
performed by two prime contractors which helps eliminate the need for a prime
contractor to hire subcontractors and pass along potential mark-up costs to the City.
ANALYSIS OF ISSUES:
The success of the City’s pavement preservation program is the application of the right
treatment and rehabilitation techniques, to the right pavement, at the optimum time in
the pavement’s life, to save or delay future expenditures. The recommended treatments
are in accordance with the City’s Pavement Management Program and were developed
Item 9.d. - Page 2
CITY COUNCIL
CONSIDERATION TO APPROVE CONSTRUCTION PLANS AND SPECIFICATIONS
AND ENVIRONMENTAL EXEMPTION FOR THE 2017 STREET REPAIRS PROJECT,
PW 2017-04
AUGUST 8, 2016
PAGE 3
based on the total pavement management program budget available and are presented
below:
BASE BID
Overlays and Curb Ramp Replacement:
Street From To
North Oak Park Blvd n/o James Way North City Limits
Preparation Work for the 2017 Street Resurfacing Project:
Street From To
Crown Hill Neighborhood
Crown Hill Street East Branch Street Corbett Canyon Road
Crown Terrace Crown Hill Street North End of Street
Harrison Street McKinley Street East End of Street
Le Point Street Corbett Canyon Road West End of Street
Le Point Terrace East Branch Street North End of Public Street
May Street McKinley Street West End of Street
McKinley Street May Street Crown Hill Street
Paseo Street May Street North End of Street
Village Area
North Mason Street East Branch Street Le Point Street
Nevada Street East Branch Street Le Point Street
East Branch Street Traffic Way Mason Street
Crosswalk Repair:
Street From To
Courtland Street n/o Strawberry Ave n/o Strawberry Ave
BID ALTERNATE NO. 1
Overlay:
Street From To
Los Berros Road Valley Road Century Lane
Item 9.d. - Page 3
CITY COUNCIL
CONSIDERATION TO APPROVE CONSTRUCTION PLANS AND SPECIFICATIONS
AND ENVIRONMENTAL EXEMPTION FOR THE 2017 STREET REPAIRS PROJECT,
PW 2017-04
AUGUST 8, 2016
PAGE 4
The proposed contract time for the base bid is 30 working days. Bid Alternate No. 1
would add an extra 10 working days. Should successful bids be received and a
construction contract awarded, work is expected to be performed during October and
November 2017. Plans and specifications are available for review at the Public Works
Department.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendations;
2. Do not approve staff’s recommendations and request further information;
3. Modify staff’s recommendation and approve; or
4. Provide direction to staff.
ADVANTAGES:
The street surface repairs will provide a stable surface to facilitate the application of
slurry seal membranes with a separate project to follow immediately after. The repairs
reduce project costs by addressing areas with the most significant repair needs prior to
the slurry seal application, which reduces the need for a more costly full reconstruction
project.
DISADVANTAGES:
There will be traffic inconveniences to the travelling public during construction. Staff will
monitor the traffic control to conform to the requirements of the Municipal Uniform
Traffic Control Devices manual (MUTCD) to mitigate any negative effects. City
inspectors will be at the site during all phases of the operations to make adjustments for
isolated instances (driveway access, etc.).
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to CEQA Guideline Section 15301(c) covering the repair and
maintenance of existing highways, streets and sidewalks.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1. Notice of Exemption
Item 9.d. - Page 4
NOTICE OF EXEMPTION
To: Office of Planning and Research From: Lead Agency:
1400 Tenth Street City of Arroyo Grande
Sacramento, CA 95814 300 East Branch Street
Arroyo Grande, CA 93421
OR
County Clerk of the Board of Supervisors
County of San Luis Obispo
1055 Monterey Street
San Luis Obispo, CA 93408
PROJECT TITLE AND NUMBER:
2017 Street Repairs PW 2017-04
PROJECT APPLICANT: TELEPHONE NUMBER/EMAIL:
Jill McPeek, Capital Improvement Project Manager (805) 473-5444
300 East Branch Street, Arroyo Grande, CA 93420 jmcpeek@arroyogrande.org
PROJECT LOCATION:
Citywide, Arroyo Grande, CA 93420
PROJECT DESCRIPTION:
Asphalt repairs, cold planing, paving, striping, traffic control, and related items of work.
LEAD AGENCY CONTACT PERSON: TELEPHONE NUMBER/EMAIL:
Matthew Downing, AICP, Planning Manager (805) 473-5420
mdowning@arroyogrande.org
STATE CLEARINGHOUSE NUMBER (if applicable): N/A
This is to advise that the City of Arroyo Grande has made the following determination on the above-described project:
MINISTERIAL (Section 15208)
EMERGENCY (Section 15269)
CATEGORICAL EXEMPTION PER CEQA GUIDELINES - Section 15301(c) of the CEQA Guidelines determines that the repair and maintenance of existing highways and streets are exempt from CEQA review.
SIGNATURE: DATE RECEIVED FOR FILING:
TITLE: PLANNING MANAGER
DATE:
NO RECORDING FEE – PUBLIC AGENCY
GC 6103
ATTACHMENT 1
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