CC 2017-08-08_09e Approve 2017 Street Resurfacing Project
MEMORANDUM
TO: CITY COUNCIL
FROM: JAMES A. BERGMAN, CITY MANAGER
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION TO APPROVE CONSTRUCTION PLANS AND
SPECIFICATIONS AND ENVIRONMENTAL EXEMPTION FOR THE
2017 STREET RESURFACING PROJECT, PW 2017-05
DATE: AUGUST 8, 2017
RECOMMENDATION:
It is recommended the City Council:
1. Approve the construction plans & specifications for the 2017 Street Resurfacing
Project, PW 2017-05;
2. Authorize the City Clerk to advertise for construction bids;
3. Find that the project is categorically exempt from the California Environmental
Quality Act (CEQA) pursuant to Guidelines Section 15301(c);
4. Direct the City Clerk to file a Notice of Exemption.
SUMMARY OF ACTION:
Take action to solicit bids for street resurfacing throughout the City. Bids are due by
August 29, 2017, with work scheduled for November 2017.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
An allocation of $845,000 is available in the Capital Improvement Program budget
pavement management program account for FY 2017/18. It is estimated that
approximately $50,700 will be carried over from FY 2016/17 for a total available budget
of $895,700. Based on this budget, it is estimated there will be enough funds to
complete the Base Bids for both the 2017 Street Resurfacing and 2017 Street Repairs
projects.
BACKGROUND:
The 2017 pavement management projects were designed to include separate projects
for Street Repairs and Street Resurfacing (slurry seals).
Item 9.e. - Page 1
CITY COUNCIL
CONSIDERATION TO APPROVE CONSTRUCTION PLANS AND SPECIFICATIONS
AND ENVIRONMENTAL EXEMPTION FOR THE 2017 STREET RESURFACING
PROJECT, PW 2017-05
AUGUST 8, 2017
PAGE 2
For the 2017 Street Repairs project, street surface repairs which involve the grinding
and repaving of isolated pavement failures are to be performed on several streets. In
addition, two streets will receive overlay treatments and upgrades to four (4) curb ramps
as required under the Americans with Disabilities Act (ADA).
For the 2017 Street Resurfacing project, a slurry seal application will be applied to the
street segments that received repairs as part of the 2017 Street Repair project. This
includes the Crown Hill Street/Le Point Street neighborhood in the vicinity of Paulding
Middle School. In addition, East Branch Street (Traffic Way to Mason Street), will
receive a micro-surface treatment. This road segment has deteriorated to the point that
a routine slurry seal would not be an adequate treatment. Because treatments such as
micro-surfacing are considered an alteration of a street under the Americans with
Disabilities Act (ADA), the work triggers the City’s obligation to provide ADA compliant
curb ramps where pedestrian walkways intersect the resurfaced street. The curb ramps
along East Branch Street have been evaluated and it was found that they meet current
ADA standards. Staff will perform additional coordination and noticing in these area with
the both the businesses and the Lucia Mar School District. The project specifications
restrict working hours in these areas as well as restrict work from occurring during Trick-
or-Treating in the Village or the Thanksgiving holiday to help to minimize disruption. It is
anticipated that the repair work will be accomplished in November 2017 prior to
Thanksgiving.
Additionally, the project includes a fog seal and restriping of East Branch Street from
Garden Street to around the curve towards Huasna Road. This area was temporarily
restriped during the reconstruction of the Paulding retaining wall and through time, the
temporary striping has begun to show through. The proposed treatment will cover up
the temporary striping and revitalize the permanent striping to help alleviate driver
confusion. Finally, the project includes the installation of two-way left turn arrows in the
left hand turn lane on East Grand Avenue at Alpine Street as considered by the Traffic
Commission in May 2015.
Since resurfacing contractors are typically not equipped to perform roadway repairs or
reconstruction, it is prudent to have the work separated into two projects to be
performed by two prime contractors which helps eliminate the need for a prime
contractor to hire subcontractors and pass along potential mark-up costs to the City.
ANALYSIS OF ISSUES:
The success of the City’s pavement preservation program is the application of the right
treatment and rehabilitation techniques, to the right pavement at the optimum time in the
pavement’s life to save or delay future expenditures. The recommended treatments are
in accordance with the City’s Pavement Management Program and were developed
based on the total pavement management program budget available and are presented
below:
Item 9.e. - Page 2
CITY COUNCIL
CONSIDERATION TO APPROVE CONSTRUCTION PLANS AND SPECIFICATIONS
AND ENVIRONMENTAL EXEMPTION FOR THE 2017 STREET RESURFACING
PROJECT, PW 2017-05
AUGUST 8, 2017
PAGE 3
BASE BID
Slurry Seal:
Street From To
Crown Hill Neighborhood
Crown Hill Street East Branch Street Corbett Canyon Road
Crown Terrace Crown Hill Street North End of Street
Harrison Street McKinley Street East End of Street
Le Point Street Corbett Canyon Road West End of Street
Le Point Terrace East Branch Street North End of Public Street
May Street McKinley Street West End of Street
McKinley Street May Street Crown Hill Street
Paseo Street May Street North End of Street
Village Area
North Mason Street East Branch Street Le Point Street
Nevada Street East Branch Street Le Point Street
Micro-Surfacing:
Street From To
East Branch Street Traffic Way Mason Street
Fog Seal and Striping:
Street From To
East Branch Street Garden Street Huasna Road
Left Turn Arrows:
Street From To
East Grand Avenue Alpine Street Alpine Street
The proposed contract time is 15 working days. Should successful bids be received and
a construction contract awarded, work is expected to be performed during November
2017. Plans and specifications are available for review at the Public Works Department.
Item 9.e. - Page 3
CITY COUNCIL
CONSIDERATION TO APPROVE CONSTRUCTION PLANS AND SPECIFICATIONS
AND ENVIRONMENTAL EXEMPTION FOR THE 2017 STREET RESURFACING
PROJECT, PW 2017-05
AUGUST 8, 2017
PAGE 4
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendations;
2. Do not approve staff’s recommendations and request further information;
3. Modify staff’s recommendation and approve; or
4. Provide direction to staff.
ADVANTAGES:
The consistent application of slurry seal is part of an annual maintenance program
essential to ensure the integrity of the City's roadway network. The program is designed
to apply maintenance treatments to every street in the City on an ongoing cycle. The
recommendations maintain funding for the highest priority projects and minimize
deferring the improvement of streets in the City’s pavement management program.
DISADVANTAGES:
There is a temporary inconvenience to the traveling public as vehicles are rerouted
when the surface treatments are applied. Staff will monitor the traffic control to conform
to the requirements of the Municipal Uniform Traffic Control Devices manual (MUTCD)
to mitigate any negative effects. City inspectors will be at the site during all phases of
the operations to make adjustments for isolated instances (driveway access, etc.).
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to CEQA Guideline Section 15301(c) covering the repair and
maintenance of existing highways, streets and sidewalks.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1. Notice of Exemption
Item 9.e. - Page 4
NOTICE OF EXEMPTION
To: Office of Planning and Research From: Lead Agency:
1400 Tenth Street City of Arroyo Grande
Sacramento, CA 95814 300 East Branch Street
Arroyo Grande, CA 93421
OR
County Clerk of the Board of Supervisors
County of San Luis Obispo
1055 Monterey Street
San Luis Obispo, CA 93408
PROJECT TITLE AND NUMBER:
2017 Street Resurfacing, PW 2017-05
PROJECT APPLICANT: TELEPHONE NUMBER/EMAIL:
Jill McPeek, Capital Improvement Project Manager (805) 473-5444
300 East Branch Street, Arroyo Grande, CA 93420 jmcpeek@arroyogrande.org
PROJECT LOCATION:
Citywide, Arroyo Grande, CA 93420
PROJECT DESCRIPTION:
Paving, striping, traffic control, and related items of work.
LEAD AGENCY CONTACT PERSON: TELEPHONE NUMBER/EMAIL:
Matthew Downing, AICP, Planning Manager (805) 473-5420
mdowning@arroyogrande.org
STATE CLEARINGHOUSE NUMBER (if applicable): N/A
This is to advise that the City of Arroyo Grande has made the following determination on the above-described project:
MINISTERIAL (Section 15208)
EMERGENCY (Section 15269)
CATEGORICAL EXEMPTION PER CEQA GUIDELINES - Section 15301(c) of the CEQA Guidelines determines that the repair and maintenance of existing highways and streets are exempt from CEQA review.
SIGNATURE: DATE RECEIVED FOR FILING:
TITLE: PLANNING MANAGER
DATE:
NO RECORDING FEE – PUBLIC AGENCY
GC 6103
ATTACHMENT 1
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