ARC Minutes 2017-06-19ACTION MINUTES
REGULAR MEETING OF THE ARCHITECTURAL REVIEW COMMITTEE
MONDAY, JUNE 19, 2017
ARROYO GRANDE CITY HALL, 300 EAST BRANCH STREET
ARROYO GRANDE, CA
1. CALL TO ORDER
Chair Warren Hoag called the Regular Architectural Review Committee meeting to order at
2:30 p.m.
2. ROLL CALL
ARC Members: Chair Warren Hoag, Vice Chair Bruce Berlin, and Committee
Members Mary Hertel, Keith Storton, and Coleen Kubel were present.
City Staff Present: Planning Manager Matt Downing was present.
3. FLAG SALUTE
Committee Member Storton led the Flag Salute.
4. AGENDA REVIEW
It was the consensus of the Committee that one Staff Communication be heard after Item 6.
5. COMMUNITY COMMENTS AND SUGGESTIONS
None.
6. WRITTEN COMMUNICATIONS
None.
11. STAFF COMMUNICATIONS
Planning Manager Downing introduced the new City Manager Jim Bergman. Mr. Bergman
introduced himself and thanked the Committee for their service to the community.
7. CONSENT AGENDA
Committee Member Berlin made a motion, seconded by Committee Member Storton, to
approve the minutes of June 5, 2017, as submitted.
The motion carried on a 5-0 voice vote.
8. PROJECTS
8.a. CONSIDERATION OF LOT MERGER 16-001 AND CONDITIONAL USE PERMIT 16-
008; CONSTRUCTION OF AN APPROXIMATELY 3,150 SQUARE -FOOT FAST-FOOD
RESTAURANT WITH DRIVE-THRU; LOCATION — 727 EL CAMINO REAL (WESTERN
CORNER OF EL CAMINO REAL, FAEH AVENUE, AND BELL STREET) APPLICANT —
ELA FOODS, INC.; REPRESENTATIVE — KEITH SIMON (Downing)
Planning Manager Downing presented the staff report and responded to questions from the
Committee regarding the City's ownership of the project site, the status of the Park & Ride
spaces on EI Camino Real, status of a traffic study for the project, and other drive-thru
locations considered on the project site.
Minutes: ARC
Monday, June 19, 2017
PAGE 2
Keith Simon, representative, spoke in support of the project, and responded to questions
regarding the standardization of colors for Popeye's restaurants, the need for the drive-thru
for the project to move forward, hours of operation, and alternative methods of ordering at
the drive-thru.
The Committee provided comments in support of the location, design, fit, and feel of the
project. The Committee expressed concerns regarding the drive-thru operation adjacent to
residences, noise impacts resulting from drive-thru operation, and need for a small
screening wall if drive-thru is not relocated..
Committee Member Storton made a motion, seconded by Committee Member Kubel, tc
recommend approval of the project to the Planning Commission as a suitable visitor serving
use at the site, with the following modifications:
1. The applicant shall return with an alternate drive-thru location away from Faeh
Avenue;
2. If the drive-thru is not able to be moved, the project shall include a 36"-42" hard
barrier adjacent to the drive-thru to mitigate light and noise; and
3. If the drive-thru is not able to be moved, the project shall include a non -audible
ordering system, if feasible.
Following discussion on the motion, the following additional modifications were included:
4. Eliminate turf on the site;
5. It is recommended the drive-thru not be permitted as a 24-hour operation; and
6. The applicant shall clarify details on the landscape plan regarding irrigation and
coverage of plant materials.
The motion passed on a 5-0 voice vote.
9. DISCUSSION ITEMS
None.
10. COMMITTEE COMMUNICATIONS
Committee Member Storton requested information on if an online option is available for the
recent harassment training. Committee Members provided reminders of anticipated
absences from upcoming meetings.
11. STAFF COMMUNICATIONS
Planning Manager Downing provided information to the Committee regarding when items of
projects that are addressed by the Municipal Code are highlighted for the Committee.
Planning Manager Downing also provided updates to the Committee on the East Branch
Streetscape Project and the Halcyon Road Complete Streets Plan Project.
12. ADJOURNMENT
The meeting was adjourned at 3:53 p.m. to a meeting on July 17, 2017 at 2:30 p.m.
MATTHEW DOWNING
PLANNING MANAGER_..--—"
(Approved at ARC Mtg 07-17-2017)