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ARC Minutes 2017-06-19ACTION MINUTES REGULAR MEETING OF THE ARCHITECTURAL REVIEW COMMITTEE MONDAY, JUNE 19, 2017 ARROYO GRANDE CITY HALL, 300 EAST BRANCH STREET ARROYO GRANDE, CA 1. CALL TO ORDER Chair Warren Hoag called the Regular Architectural Review Committee meeting to order at 2:30 p.m. 2. ROLL CALL ARC Members: Chair Warren Hoag, Vice Chair Bruce Berlin, and Committee Members Mary Hertel, Keith Storton, and Coleen Kubel were present. City Staff Present: Planning Manager Matt Downing was present. 3. FLAG SALUTE Committee Member Storton led the Flag Salute. 4. AGENDA REVIEW It was the consensus of the Committee that one Staff Communication be heard after Item 6. 5. COMMUNITY COMMENTS AND SUGGESTIONS None. 6. WRITTEN COMMUNICATIONS None. 11. STAFF COMMUNICATIONS Planning Manager Downing introduced the new City Manager Jim Bergman. Mr. Bergman introduced himself and thanked the Committee for their service to the community. 7. CONSENT AGENDA Committee Member Berlin made a motion, seconded by Committee Member Storton, to approve the minutes of June 5, 2017, as submitted. The motion carried on a 5-0 voice vote. 8. PROJECTS 8.a. CONSIDERATION OF LOT MERGER 16-001 AND CONDITIONAL USE PERMIT 16- 008; CONSTRUCTION OF AN APPROXIMATELY 3,150 SQUARE -FOOT FAST-FOOD RESTAURANT WITH DRIVE-THRU; LOCATION — 727 EL CAMINO REAL (WESTERN CORNER OF EL CAMINO REAL, FAEH AVENUE, AND BELL STREET) APPLICANT — ELA FOODS, INC.; REPRESENTATIVE — KEITH SIMON (Downing) Planning Manager Downing presented the staff report and responded to questions from the Committee regarding the City's ownership of the project site, the status of the Park & Ride spaces on EI Camino Real, status of a traffic study for the project, and other drive-thru locations considered on the project site. Minutes: ARC Monday, June 19, 2017 PAGE 2 Keith Simon, representative, spoke in support of the project, and responded to questions regarding the standardization of colors for Popeye's restaurants, the need for the drive-thru for the project to move forward, hours of operation, and alternative methods of ordering at the drive-thru. The Committee provided comments in support of the location, design, fit, and feel of the project. The Committee expressed concerns regarding the drive-thru operation adjacent to residences, noise impacts resulting from drive-thru operation, and need for a small screening wall if drive-thru is not relocated.. Committee Member Storton made a motion, seconded by Committee Member Kubel, tc recommend approval of the project to the Planning Commission as a suitable visitor serving use at the site, with the following modifications: 1. The applicant shall return with an alternate drive-thru location away from Faeh Avenue; 2. If the drive-thru is not able to be moved, the project shall include a 36"-42" hard barrier adjacent to the drive-thru to mitigate light and noise; and 3. If the drive-thru is not able to be moved, the project shall include a non -audible ordering system, if feasible. Following discussion on the motion, the following additional modifications were included: 4. Eliminate turf on the site; 5. It is recommended the drive-thru not be permitted as a 24-hour operation; and 6. The applicant shall clarify details on the landscape plan regarding irrigation and coverage of plant materials. The motion passed on a 5-0 voice vote. 9. DISCUSSION ITEMS None. 10. COMMITTEE COMMUNICATIONS Committee Member Storton requested information on if an online option is available for the recent harassment training. Committee Members provided reminders of anticipated absences from upcoming meetings. 11. STAFF COMMUNICATIONS Planning Manager Downing provided information to the Committee regarding when items of projects that are addressed by the Municipal Code are highlighted for the Committee. Planning Manager Downing also provided updates to the Committee on the East Branch Streetscape Project and the Halcyon Road Complete Streets Plan Project. 12. ADJOURNMENT The meeting was adjourned at 3:53 p.m. to a meeting on July 17, 2017 at 2:30 p.m. MATTHEW DOWNING PLANNING MANAGER_..--—" (Approved at ARC Mtg 07-17-2017)