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Agenda Packet 2007-11-13 CITY OF City Council � ' � � � � ' Agenda ,,, Tony Ferrera Mayor Steven Adams City Manager Ed Arnold Mayor Pro Tem Timothy J. Carmel Ciry Attorney Joe Costello Council Member �� Kelly Wetmore Ciry Clerk Jim Guthrie Council Member ��' C A L I F O R N I A y Chuck Fellows Council Member �' 9" AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, NOVEMBER 13, 2007 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL: 3. FLAG SALUTE: BOY SCOUT TROOP 489 4. INVOCATION: DR. PAUL E. JONES �� 5. SPECIAL PRESENTATIONS: 5.a. Mavor's Commendations Recostnizinq the Arrovo Grande Police Department Explorers 6. AGENDA REVIEW: 6a. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived. i I AGENDA SUMMARY— NOVEMBER 13, 2007 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters'not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: ♦ Direct City staff to assist or coordinate with you. ♦ A Council Member may state a desire to meet with you. ♦ It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: ♦ Comments should be limited to 3 minutes or less. ♦ Your comments should be directed to the Council as a whole and not directed to individual Council members. ♦ Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Cash Disbursement Ratification (KRAETSCH) Recommended Action: Ratify the listing of cash disbursements for the period October 16, 2007 through October 31, 2007. 8.b. Consideration of Aaaroval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Special City Council Meeting of October 9, 2007 and the Regular City Council/Redevelopment Agency Meeting of October 9, 2007 as submitted. 8.c. Consideration of Acceptance of the Brisco Road Rehabilitation Proiect PW 2007- 02 (SPAGNOLO) Recommended Action: 1) Accept the project improvements, as constructed by Souza Construction Company, Inc. in accordance with the plans and specifications for the Brisco Road Rehabilitation Project; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of the retention of $27,957.11, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. AGENDA SUMMARY— NOVEMBER 13, 2007 PAGE 3 8. CONSENT AGENDA IconYd): 8.d. Consideration of Award of Contract for Construction of the Mason/Nelson ADA Rama Reolacement Proiect. PW 2007-01 (SPAGNOLO) Recommended Action: 1) Award a construction contract to California Coastal Development in the amount of $18,986.00 for the construction of the Mason/Nelson ADA Ramp Replacement Project, PW 2007-01; and 2) Authorize the City Manager to approve change orders not to exceed the contingency of $1,900.00 for use only if needed for testing and unanticipated costs during the construction of the project. 8.e. Consideration of Acceotance of the Camino Mercado/West Branch Street Traffic Sis�nal Proiect. PW 2005-05 (SPAGNOLO) Recommended Action: 1) Accept the project improvements as constructed by Lee Wilson Electric Company, Inc. in accordance with the plans and specifications for the Camino Mercado/West Branch Street Traffic Signal Project; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of the retention of $36,257.73, thirty- five (35) days after the Notice of Completion has been recorded, if no liens have been filed. 8.f. Consideration of Authorization to Close Citv Streets for the 5`" Annual Arrovo Grande Villaste Improvement Association Christmas Parade. November 25. 2007 (ANNIBALI) Recommended Action: 1) Adopt a Resolution authorizing closure of City streets for the 5�' Annual Arroyo Grande Village Improvement Association Christmas Parade; and 2) Approve the installation of a street banner on E. Branch Street promoting Village Christmas activities. 8.g. Consideration of Donation of Suralus Bicvcles (ANNIBALI) Recommended Action: Adopt a Resolution declaring surplus property to be donated to the San Luis Obispo County Sheriff's Department to refurbish bicycles for needy children. 8.h. Consideration of Aparoval of a Memorandum of Understandinsa (MOU) with the Lucia Mar School District for the BriQht Futures Pros�ram (PERRIN) Recommended Action: 1) Approve a MOU with the Lucia Mar Unified School District for the Bright Futures After School Program; 2) Authorize the City Manager to sign the MOU; and 3) Authorize the City Manager to approve minor changes to the MOU determined beneficial to the program. 8.i. Consideration to Aparove Sewer Svstem Incident Reoort Form and Proaosed Imarovements (SPAGNOLO) Recommended Action: 1)Approve and implement the use of the new Sanitary Sewer System Report Form; 2) Approve and record the locations of new bolt-down manholes; 3) Approve installation of a new sewer manhole behind 410 East Branch Street; and 4) appropriate $11,000 from the Sewer Fund. 8.j. Consideration of Extension of Aareements with Grande Mobile Manor and Halcvon Estates for Temoorarv Water Service (ADAMS) Recommended Action: Approve an amendment to the existing Agreements with Grande Mobile Manor and Halcyon Estates!extending temporary water service for an additional 12-month period. AGENDA SUMMARY— NOVEMBER 13, 2007 PAGE 4 8. CONSENT AGENDA (conYdl: 8.k. Consideration of a Resolution Aoarovina FY 2007/08 throuah FY 2008/09 Memorandum of Understandinp with the International Association of Fire Fighters Local 4403 (ADAMS) Recommended Action: Adopt a Resolution approving the FY 2007/08 through FY 2008/09 Memorandum of Understanding with the International Association of Fire Fighters Local 4403. 8.1. Consideration of Resolutions Establishinq the Citv's Contribution Toward Health Care Coveraae (ADAMS) Recommended Action: 1) Adopt Resolution establishing the City's contribution towards health care coverage for members of the Arroyo Grande Police Officers' Association; 2) Adopt a Resolution establishing the City's contribution toward health care coverage for members of the International Association of Fire Fighters Local 4403; 3) Adopt a Resolution establishing the City's contribution toward health care coverage for members of the Service Employees International Union, Local 620; 4) Adopt a Resolution establishing the City's contribution toward health care coverage for members of the Management group; and 5) Adopt a Resolution establishing the City's contribution toward heath care coverage for the Elected Officials' group. 8.m. Consideration of a Resolution Adoatinst a Full Flex Cafeteria Plan Section 125 for the Manas�ement Group and lntemational Association of Fire Fisthters. Local 4403 (ADAMS) Recommended Action: Adopt a Resolution establishing a Full Flex Cafeteria Section 125 Plan for the Management group and the International Association of Fire Fighters, Local 4403. 8.n. Consideration of Contract Amendment with Rincon Consultants for the Preoaration of Addendum No. 2 to the Previousiv Certified Revised Final Subsequent Environmental Imaact Reaort for VTTM/PUD 01-001 (STRONG) Recommended Action: Approve the contract amendment with Rincon Consultants for the SEIR Addendum No. 2 to the SEIR for VTTM/PUD 01-001. 8.0. Consideration of Benefit Adiustments for Manaaement Emalovees (ADAMS) Recommended Action: Adopt a Resolution approving benefit adjustments for management employees. 9. PUBLIC HEARINGS: 9.a. Consideration of Preliminarv Approval of Communitv Develoament Block Grant (CDBG) Proiects for the Year 2008. (STRONG) Recommended Action: Provide preliminary approval of proposed projects to be funded with the City's allocation of CDBG funds for the Year 2008. 9.b. Consideration of Plot Plan Review Case No. 06-009 to Remove an Existins� Residence and Accessorv Structures and Construct a New Residence and Garaae: Applicant — Tonv Janowicz: Location — 795 East Cherrv Avenue (HEFFERNON) Recommended Action: Adopt a Resolution approving Plot Plan Review Case No. 06-009. AGENDA SUMMARY — NOVEMBER 13, 2007 PAGE 5 9. PUBLIC HEARINGS IconYd): 9.c. Consideration of General Plan Amendment Case No. 06-003 to Amend the General Plan Land Use Ma� and Develooment Code Amendme�t Case No. 06- 005 to Amend Title 16 of the Arrovo Grande Municinal Code Zonina Maa - Co- Apalicant The Citv of Arrovo Grande for Five Prooerties at the Northwest Corner of S. Halcvon Road Fair Oaks Avenue and Co-A�plicant - David Robasciotti for Thirteen Properties in the Vicinitv of South Elm Street near Poplar Street (STRONG) Recommended Action: 1) Adopt a Resolution to change the General Plan land use designation for five properties at the northwest corner of S. Halcyon Road and Fair Oaks Avenue from Multiple Family Residential Very High Density to Mixed Use Office Professional; and change the General Plan land use designation for thirteen properties in the vicinity of S. Elm Street near Poplar Street from Medium Density Single-family Residential to Medium-High Density Multi'-family Residential; and 2) Introduce an Ordinance to change the zoning for five properties at the northwest corner of S. Halcyon Road and Fair Oaks Avenue from Multiple Family Residential Very High Density to Office Mixed Use; and change the zoning for the properties in the vicinity of S. Elm Street near Poplar Street from Single Family residential to Multi-Family Apartment. 10. CONTINUED BUSINESS: None. 11. NEW BUSINESS: 11.a. Consideration of Proposed Ordinance Amendina the Arrovo Grande Municipal Code as it relates to Buildina and Construction Codes (HUBERT) Recommended Action: Introduce an Ordinance amending Arroyo Grande Municipal Code Section 8.04.010 related to the adoption of the California Fire Code and International Fire Code, adding Section 8.04.020 related to automatic fire sprinklers, amending Section 15.04.010 related to the adoption of the California Building Code, California Electrical Code, California Mechanical Code, California Plumbing Code, California Existing Building Code, and the International Property Maintenance Code and repealing and amending provisions within Titles 8, 12, 15 and 16 for internal consistency and clarification. 12. CITY COUNCIL MEMBER ITEMS: The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. None. AGENDA SUMMARY— NOVEMBER 13, 2007 PAGE 6 73. CITY MANAGER ITEMS: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. None. 14. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. 15. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 16. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 17. ADJOURNMENT ��.,�.t�..,,�„�..�.,.,�* All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the City Clerk's office, 214 E. Branch Street, Arroyo Grande, and are available for public inspection and reproduction at cost. If requested, the agenda shall be made available in appropriate � alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Administrative Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. ......:................... This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www.arrovoarande.orq .......................... City Council/Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.orq. 5.a. � � Ci�'Y OF . • • ' • � • • ► __ _. __ _ ____- -- _ __ _ :� ' , ; ; ,, � , � CALIFORNIA _ � y 7 g � 1 �vlayor's Commend�ation �re.sented�to ,jeremy Burns Police �xplorer In Recognition o f�'akir� OveraCC,�irst PCa�ce at tF� .�nnua.0 �xpCorer Competition an Octo6er 1z-14, zoo� in Paso Ro6Ces. CongratuCat%ons an your Outstanding �lchievemer�.t! Dated tFcis 13th day of Novem6er, Zoo� PpROYp O� C9 = INCOflPOWPTGO 92 Q u m 7ony ,�errara, �tayor •�'°`"„ „",., 4��FOaN� � CITY OF . • • ' • ► . � - - __ __ __ _ _-_ - `� � _ ,_ ; , , , � y ; ; � CALIFORN IA _ __� � 7 9 � 1 �V(a or's Commend�ation y Presented�to ��iomas �►�l o Cnar Po lic e �xp lorer In Recognition of�akin� Overall,�irst Pla�ce at tF� .�nnual �xpCorer Competition on Octo6er IZ-14, zool in Paso Ro6les. Cor�ratulatior�s on your Outstanding .�chievement! Dated this i3th day of Novem6er, zoo7 Paaovo O`� C9 �' wcoRPOa4tlo 92 "' � o c� m �'ony ,�errara, �tayor ; ��°`" ,� "„P, q<�FOaN• i � � CITY OF . • • ' � ► . � ---- -___ _--_--_ _ ---- .___ -- -_ . _ _ - --_ - :� ' , ; ,. , ; ; � � . CALIFORNIA y - ___� � 9 1 � I; �Vl a or's Commend�ation � �re.sented�to C�ris �CaCI Police �xplorer In Recoenition o f�akin� Overal�,�irst PCa,ce at t�e .�nnual �xplorer Competit�on on Octo6er iz-14, Zoo� in Paso Ro6Ces, Congratulatior�s on your Outstanding .�chievement! Dated this 13th day of Novem6er, zoo� PpROYp O� C9 � INL6RPORAI[D 92 ~ - � v m 7ony �'errara, �tayor . �'°" ,� ,°,,,.. 4</FOPN� � CITY OF . • • ' � . . � _ _ _ ____. _ _.__. - - _ _ _ __.. _ `� � ; , � ; `�1 � '� CALIFORNIA � ��' y - __�� 9 1 1 �Vla or's Commend�ation y �re.sented�to �Celsi .�Ces�er Police �xplorer In Recognition o f 7aking OveraCl�'irst PCa�e at tF� .�nnual �xpCorer Com�etition on Octo6er 12-14, zoo� in Paso Ro6les. Con�ratulations on yaur Outstandin� .�chievement! Dated this i3th cfay of Novem6er, Zoo7 O� PpPOYp C9 � INCORGORGifD 92 ~ � o m �ony ,�'errara, �layor .�'°`" ,� ,"",.. 4</FOPN� � CITY OF . • • ' � ► . � _ _------_ _- --- _ _ _ �i ' - ; � , � , i � � - � i ' CALIFORNIA y _ __� / � 9 '1 � / �Vla or's Commend�ation � �re.sented�to David+llernon Police �xplorer In Recognition of�aking Overall,�irst P�ace at tF� �lnnual �xplorer Competition on Octo6er Iz-14, zool in Paso Ro6les, Cm�gratulations on yaur Outstanding ,�chievement! Dated this i3tFi cfay of Novemder, zoo7 PpROYp O� C9 �` NCORPORAT@D 9� ~ - O v m �ony ,�errara, 9btayor • 3�� ,� ,,,, , cq<iFORN�P CITY OF . • • ' � . . � --_ - - .____ - __ _ ..___ _ _. -_ _ `� � � , �� , , ' - � �� CALIF �ORNIA __� y �. � 911 I �Vta or's Commend�ation y Pre.sented�to Nicole Pennoc� Po Cic e �xp Corer In Recognition o f�aking OveraCC,�irst Pla�ce at t(� .�nnuaC �xpCarer Competition on Octo6er Iz-14, zool in Paso Ro6Ces. Con9ratuCatior�s on your Outstanding .�chievement! Dated this i3th day of Novem6er, 2007 PpROYp O� C,9 ' NCORPORATED 92 F� � U rt� Tony ,�'errara, �layor ` '°�° ,�. ,°„ * °q<<FOaN�P � CITY OF . • • ' � ► . � -------- ---- - -__. :� , -- - . � , - � , �_ ; � � � CALIFORNIA __� y � 9 1 1 �Vla or's Commend�ation � Presented�to � ic�aeCDay Police �xplorer In Zttecognition of�akir� OveraCC,�irst Pla�ce at t�e ,�nnual �xpCorer Competition on Octo6er Iz-14, zool in �aso Ro6les. Con9ratulations an your Outstanding .�chievement! Datedthis i3th day of Novemder, zoo7 o� PpROVO c9 M INCORCpPqTlD 92 0 V m �ony Ferrara, �tayor * JUIY 10, titt * °q<iFOaN�P � CITY OF . • • ' � ► . � - __,__ _ - -- _ - . - - `� ' -:-- . ,'. . � !, �';�� -- _ ' CALIFORNIA y e, - � 9 '1 � �vlayor's Commend�ation Presented�to �imot�iy �Co�iler Police �xplorer In Recognition of�aking Overall,�irst Pla�ce at tF� �lnnual �xp�orer Competition on Octo6er Iz-14, zool in Paso Ro6les. Corr�rratulatior�s on your Outsta�n� ,�chievement! Dated this i3th day of Novem6er, Zoo7 o� Ppaovo c9 � fNCORPONnTEO 92 - O V m �ony ,�errara, �tayor * JVLY 10. 19tt * c �P q<iFOpN � CITY OF . • • ' • ► . � ----- ---------- - -- - - - - _ ___ _ -- :� ' - . � � , ; � ; , ; � , , , _ �I , � � CALIFIORNIA _ 7 9 � 1 �vla or's Commend�ation � �re.sented�to .�L�arry Benne tt Police �xpCorer In Recognition o f�aking OveraCC,�irst PCa�ce at t�e .�nnual �xpCorer Competition on Octo6er Iz-14, zoo� in �aso Ro6les, CongratuCations on your Outstand�ing .�chievern�nt! Dated this 13tfi day of Novem6er, Zoo7 O� PpROYp C9 � INCORPOR�TlD 92 0 %� m �ony ,�'errara, �tayor '� JUIY 10. 1911 # °q<�FOa��P � pRROy� S�a■ � c? , INCORPORATED yZ � V 0 m � JULV ,o, ,a„ ,� MEMORANDUM c4��F ORN�P To: cinr couNCi� FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICES�' BY: FRANCES R. HEAD, ACCOUNTING SUPERVISOR� SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATIFICATION DATE: NOVEMBER 13, 2007 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period October 16 through October 31, 2007. FINANCIAL IMPACT: There is a $708,725.59 fiscal impact that includes the following items: • Accounts Payable Checks 133618-133855 $ 252,044.33 • Payroll Checks & Benefit Checks $ 456,681.26 BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Finance Department staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City's Purchasing Policies and Procedures Manual of February 2000. ALTERNATIVES: The following alternatives are provided for the Council's consideration: • Approve staff's recommendation; • Do not approve staff's recommendation; • Provide direction to staff. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY2007-2008 budget. U:\MSWORD\CITY COUNCIL FORMS\CASH DISBURSEMENT FORMS\CC Standard Staff Report-Disbursements.doc ga- I CITY COUNCIL CONSIDERATION OF CASH DISBURSEMENT RATIFICATION NOVEMBER 13, 2007 PAGE 2 ADVANTAGES: • Finance Department monitors payment of invoices for accountability, accuracy and completeness using standards approved by the Council. . Invoices are paid in a timely manner to establish goodwill with merchants. • Discounts are taken where applicable. DISADVANTAGES: • Rejection of the recommendation could result in additional cost incurred by the City for late payment fees and bank charges. • Additional staff time would be required to recoup the funds already disbursed. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, November 8, 2007. The Agenda and report were posted on the City's website on Friday, November 9, 2007. No public comments were received. Attachments: 1. October 16 — October 31, 2007, Accounts Payable Check Register 2. October 26, 2007, Payroll Checks & Benefit Checks Register U:\MSWORD\CITY COUNCIL FORMS\CASH DISBURSEMENT FORMS\CC Standard Staff Report-Disbursements.doc ga-� 1 ATTACHMENT1 apckHist Check History Listing Page: 1 11/OS@007 3:36PM CITY OF ARROYO GRANDE � Bank code: boa �I Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total � 133618 10/16/2007 002842 COMMERCIAL 1017-10267 10/01/2007 4,250.00 4,250.00 133619 10/16/2007 000403 MAINTENANCE 102407 10/15/2007 220.00 220.00 ' 133634 10/18/2007 006423 DENNIS DANIELS Ref000081082 10/11/2007 253.48 253.48 133635 10/18/2007 006427 KIM DONALDSON Ref000081086 10/11/2007 16.71 16.71 133636 10/18I2007 006425 CHRISTIAN DOWELL Ref000081084 10/11I2007 62.40 62.40 ' 133637 10/18/2007 006426 RYAN PINKERTON Ref000081085 10/11I2007 3.85 3.85 133638 10/18/2007 006424 JERENE RHODES Ref000081083 10/11/2007 159.91 159.91 133639 10/19I2007 005385 ACS FIREHOUSE 64986 10/11/2007 595.00 595.00 133640 10/19/2007 000008 ADAMSON INDUSTRIES, INC 86297 10/03/2007 9.43 9.43 133641 10/19/2007 001259 AGP VIDEO, INC 2486 10/08/2007 2,780.00 2,780.00 133642 10/19/2007 004815 AIRGAS WEST INC 103102818 09/30/2007 27.25 27.25 133643 10/19/2007 006422 ALLAN HANCOCK COLLEGE 102607 10/26/2007 101.00 101.00 133644 10/19/2007 006130 ALLIANCE READY MIX, INC 3790 09/26/2007 844.65 844.65 133645 10/19/2007 005786 AMERICAN HOSE 8 38406 10/01/2007 37.10 37.10 133646 10/19/2007 001050 AMERICAN TEMPS INC 48303 10/08/2007 920.40 00048304 10/08/2007 920.40 00048201 09/15/2007 920.40 00048218 09/23/2007 920.40 00048375 10/16/2007 64428 00048302 10/08/2007 368.16 4,694.04 133647 10/19I2007 003817 AMERIPRIDE UNIFORM SVCS V 10/19/2007 0.00 0.00 133648 10/19/2007 003817 AMERIPRIDE UNIFORM SVCS F047122 09/18/2007 37.50 F047354 09/25/2007 37.06 F289321 09/25/2007 32.65 F277896 09/11I2007 32.10 � A � Page: 1 apCkHist Check History Listing Page: 2 `. 11/OSI2007 3:36PM CITY OF ARROYO GRANDE � Bankcode: boa - � i Check# Date Vendor SWtus ClearNoid Date Invoice Inv.Date Amount Paid Check ToWI � F272231A 09/04/2007 27.55 � F289320 09/25/2007 24.80 F272230 09/04/2007 19.60 ' F283631 09118/2007 19.60 F272229 09/04I2007 19.60 F277895 09/11/2007 19.60 F277893 09/11/2007 18.00 F289318 09/25/2007 18.00 F283623 09/18I2007 17.65 F283630 09/18/2007 1�•55 ' F272221 09/04/2007 1725 F277897A 09/11/2007 16.80 F283632A 09/18/2007 16.80 F289322A 09/25/2007 16.80 F272223 09/04/2007 10.35 F283625 09/18/2007 10.35 ` F289323 09/25/2007 9.64 F277890 09111/2007 9.50 F289315 09/25/2007 9.50 F277899A 09111/2007 9.00 F289324A 09/25/2007 9.00 F277898 09/11/2007 8.80 F272227 09/04/2007 8.50 F283628 09/18/2007 8.50 F283633 09/18/2007 7.30 F283629 09/18/2007 6.15 F289319 09/25/2007 6.15 F272225 09/04/2007 6.00 F283627 09/18/2007 6.00 F272228 09/04/2007 5.60 F277894 09/11/2007 5.60 F272224 09I04I2007 5.00 F283626 09/18/2007 5.00 F272232 09I04/2007 2�80 F272233 09I04I2007 2�80 F277899 09/11I2007 2.80 � F283634 09/18/2007 2�8� � � Page: 2 apCkHist Check History Listing Page: 3 i 11/05I2007 3:36PM CITY OF ARROYO GRANDE I Bank code: boa Check p Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total i F289324 09/25/2007 2.80 F272230A 09/04/2007 2.80 F277896A 09111/2007 2.80 F283631 A 09118/2007 2.80 F289321A 09/25/2007 2.80 F272231 09/04/2007 1.40 F277897 09/11/2007 1.40 F283632 09118/2007 1.40 F289322 09/25/2007 1.40 F046542 09/04/2007 0.55 F046540 09/04I2007 0.55 586.75 133649 10/19/2007 006196 STEVEN ANNIBALI 090707 09/07/2007 54.27 54.27 133650 10/19/2007 006410 LORIE APILADO 100607 10/06/2007 30.00 30.00 ( 133651 10/19I2007 003175 AQUA-METRIC SALES 0019276 10/12/2007 580.23 0019019-IN 10/04/2007 220.50 0019030-IN 10/04/2007 �1��4 872.47 133652 10/19/2007 004888 ED ARNOLD 090807 09/08/2007 305.55 305.55 133653 10/19/2007 005615 AT&T/MCI T7059233 10/05/2007 1,676.71 T7049435 09/08/2007 29.54 t7059221 10/05/2007 ��s 1,724.01 133654 10/19/2007 001055 AVCO FIRE EXTINGUISHER 13190 09/12/2007 9.50 9.50 133655 10/19I2007 000065 BRENDA BARROW 101906 10/19/2006 180.93 180.93 133656 10I19I2007 001944 BASIC CHEMICAL S15370082 10/01/2007 543.18 543.18 133657 10/19I2007 006188 BFGC ARCHITECTS 707001140 OS/17/2007 5,115.00 607001049 07/10/2007 4,450.00 807001071 09/12/2007 3,776.25 707001141 08/17/2007 193.30 13,534.55 133658 10/19/2007 000090 BRISCO MILL& LUMBER 134897 10I01/2007 39.78 39.78 133659 10/19/2007 001577 BURDINE PRINTING(DBA) 6838 08I09/2007 2,420.00 2,420.00 � S> " � � Page: 3 apckHist Check History Listing page: q 11/05/2007 3:36PM CITY OF ARROYO GRANDE � Bank code: boa Check# Date Vendor SWtus ClearNoid Date Mvoice Inv.Date Amount Paid Check Total �� 133660 10/19/2007 000096 BURTON'S FIRE, INC. 41967 10/05/2007 74.16 74.16 133661 10/19/2007 005601 MARY CANNON 100907 10/09/2007 40.00 40.00 133662 10/19I2007 000603 CARQUEST AUTO PRRTS 7314-189472 08/28/2007 322.17 7314-196313 09126/2007 188.56 7314-197921 10/03/2007 8��9 7314-198276 10/04I2007 `�•�8 7314200250 10/12I2007 45.31 7314200701 10/15/2007 26•$$ 7314-196517 09/27/2007 22.15 7314-792010(2) 09/07/2007 ��4$ 7314-198230 10/04/2007 Z•$z 7314196928 09/28/2007 -�•4$ 749.86 133663 10/19/2007 006411 JACINTO CASTILLEJA 100607 10/06/2007 70.00 70.00 133664 10/19/2007 006412 CENTRAL COAST BASEBALI 101707 10/17/2007 105.00 105.00 133665 70/1912007 004741 CENTRAL COAST BATTERIES 41909 09/19/2007 107.75 107.75 133666 10/19/2007 005947 CENTURY AUTO ELECTRIC 59276 10/03/2007 41.97 41.97 133667 10/19/2007 006040 CERTIFION CORP 10640 09/30/2007 84.95 84.95 133668 10/19/2007 001990 CHARTER 100207 10/02I2007 194.95 194.95 133669 10/19/2007 000181 COMMUNICATION 3626 10/02/2007 995.10 995.10 133670 10/19/2007 001744 JOSEPH COSTELLO 090807 09/08I2007 305.55 305.55 133671 10/19I2007 006413 ROBERT CROOK 091207 09/12I2007 223.00 223.00 133672 10/19/2007 000195 CRYSTAL SPRINGS WATER 14273 09/30/2007 44.50 70931 10/02/2007 28.75 63949 10/02/2007 20.50 48517 09/30/2007 11.50 048519 09I30/2007 11.50 116.75 133673 10/19/2007 004622 CULLIGAN INDUST.WATER 80269 10/10/2007 100.00 100.00 00 P � Page: 4 i apCkHist Check History Listing page; g � 11/OS/2007 3:36PM CITY OF ARROYO GRANDE � Bankcode: boa I � Check# Date Vendor � Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total � _ , 133674 10119/2007 006414 DCS TESTING& EQUIPMENT, 7764 ' 10/09I2007 4,215.96 4,215.96 I 133675 10l19/2007 005091 JOHN DEERE LANDSCAPES 13103395 , 09l28/2007 17.98 13095270 09/27/2007 5•9� 23.88 133676 10/19/2007 000208 J B DEWAR, INC 944917 09/30/2007 41.63 41.63 133677 10/19/2007 005827 DIEHL, EVANS&CO LLP 101707 10/17I2007 275.00 275.00 133678 10/19I2007 005928 DIRECT DOCUMENT 1106 10/12/2007 469.87 469.87 ' 133679 10/19/2007 006000 DOOR STOP INC, THE 16267 10/05/2007 79.09 79.09 133680 10/19/2007 000904 EDEN SYSTEMS, INC INV0115710 10/02/2007 62.50 62.50 133681 10/19/2007 003557 ESRI 91630810 10/03/2007 6,082.50 6,082.50 133682 10/19/2007 005956 CHUCK FE�LOWS 090807 09/08/2007 420.36 420.36 133683 10/19/2007 001525 FERGUSON ENTERPRISES, 1383168 10/08/2007 245.48 245.48 133684 10/19/2007 000262 FRANK'S LOCK& KEY 26115 10/01/2007 284.70 26211 10/OS/2007 204.73 26116 10/03/2007 128.49 26212 10/08/2007 12.93 26114 10/03/2007 4.04 634.89 133685 10/19/2007 000605 THE GAS COMPANY 10/9-1375 10/09/2007 73.89 10/8-200N 10/08/2007 68.46 10l9-350 10/09/2007 67.61 10l5-1500 10/05/2007 11.60 10/5-910 10/05/2007 2�1� 223.66 133686 10/19/2007 000499 GRAND AWARDS, INC 149 08/23/2007 88.15 88.15 133687 10/19/2007 004731 JAMES GUTHRIE 090807 09/08/2007 305.55 305.55 133688 10/19I2007 000292 HACH COMPANY 5320080 10/03/2007 237.02 237.02 133689 10I19I2007 002405 CHUCK HARE 101607 10/16/2007 60.00 60.00 133690 10/19/2007 000301 HEACOCK TRAILERS& 25543 10/04/2007 10.08 10.08 � P � J Page: 5 apCkHist Check History Listing Page: 6 � 11/05/2007 3:36PM CITY OF ARROYO GRANDE ' Bank code: boa i Check# Date Vendor SWtus ClearNoid Date Invoice Inv. Date Amount Paid Check Total � — I 133691 10/19/2007 006421 RIKI HEATH 100407 10/04I2007 33.21 33.21 133692 10/19/2007 000303 CRAIG HENDRICKS 100607 10/06/2007 801.88 092807 09/28/2007 z$•�2 830.60 133693 10/19/2007 003226 JASON HENDRIX 101607 10/16I2007 1,608.80 1,608.80 i 133694 10/19/20070003311NTLTRAININGRESOURCES, 101607 10/16/2007 2,400.00 2,400.00 133695 10119/2007 000348 J W ENTERPRISES 207015 10/11/2007 85.00 85.00 133696 10/19/2007 005201 JAS PACIFIC INC 61 9560 10/04/2007 5,712.00 5,712.00 133697 10/19/2007 001793 J J KELLER&ASSOCIATES, 006991023 10/05/2007 156.60 156.60 133698 10/19/2007 003949 KERN'S PAPER 22265 10/05/2007 1,10223 22194 09/27/2007 432.08 22106 09/20/2007 188.61 22185 09/20/2007 179.94 22228 09/27I2007 60.66 1,963.52 133699 10/19I2007 000376 LAWSON PRODUCTS, INC 6101830 10/03I2007 155.09 6097312 10/02/2007 57.74 6121408 10/09/2007 23.05 235.88 133700 10/19/2007 005511 CHRISTOPHER LINTNER 101607 10/16/2007 40.00 40.00 133701 10/19/2007 OQ1136 DOUG LINTNER 101607 10/16/2007 140.00 140.00 133702 10/19/2007 006415 LIVE FILE, LLC 1121 09/13/2007 906.25 90625 133703 10/19/2007 000393 LUCIA MAR UNIFIED SCHOOL 080014 09/07/2007 61.25 61.25 133704 10/19/2007 005151 MICHAEL MARTINEZ 101607 10116/2007 1,608.80 1,608.80 133705 10/19/2007 000398 KEVIN MC BRIDE 092707 09/27I2007 10.04 10.04 133706 10/19I2007 000419 MIDAS AUTO SERVICE 0019349 09/27/2007 135.43 135.43 133707 10/19/2007 000429 MINER'S ACE HARDWARE, 220925 09/07I2007 186.98 222395 09/18/2007 81•28 225212 10/09/2007 57.65 � Q � Page: 6 � apckHist Check History Listing Page: 7. 11/0512007 3:36PM CITY OF ARROYO GRANDE Bank code: boa ' Check# Date Vendor SWtus ClearNoid Date Invoice Im.Date Amount Paid Check Total � 224667 10/05/2007 5523 925937 10/08I2007 50.02 225298 10/10/2007 49.53 225574 10112/2007 47.38 926478 10111/2007 45.77 225567 10/12I2007 36.44 225477 10/11/2007 33.32 224431 10/03/2007 30.68 222373 09/18/2007 26.12 K24917 10/08/2007 21•27 I 225001 10I08I2007 19.56 224685 10I05/2007 1$•3� 25079 10/09/2007 16.05 925691 10/05/2007 15.90 224892 10/07/2007 15.21 224534 10/04/2007 12•84 225098 10/09/2007 12•38 224214 10/02/2007 ��•2$ 225835 10115/2007 8.61 225559 10/12/2007 8.07 225983 10/16/2007 6.77 225243 10/10/2007 6.43 225471 10/11/2007 5.20 225221 10/10/2007 3.76 225166 10/09/2007 3.56 225685 70/13/2007 �.51 225157 10/09/2007 0.65 225216 10/10/2007 -5.38 225328 10/10/2007 -43.09 839.29 133708 10I19I2007 000441 MULLAHEY FORD FOCS182022 09/21/2007 1,568.51 FOCS182017 09/19/2007 183.46 FOCS181925 09/25/2007 88��8 121997 10/02/2007 43.95 FOCS182008 09119/2007 36.88 121998 10IO2/2007 25•28 1,946.19 � 9 � Page: 7 apckHist Check History Listing page; g 11/OS/2007 3:36PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearlVoid Date Invoice Inv. Date Amount Paid Check Total 133709 10/19/2007 000454 NATIONAL NOTARY ASSN 101507 10/15/2007 25.00 25.00 133710 10/19/2007 000773 G NEIL COMPANIES 9369653 10/04/2007 51.49 51.49 133711 10/19/2007 002849 NEXTEL COMMUNICATIONS 933066312-071 09129/2007 97.95 97.95 133712 10/19/2007 002146 NFPA-NATL FIRE 101607 10/16/2007 835.07 835.07 � 133713 10/19/2007 000468 OFFICE DEPOT 403386878-001 t0/05/2007 230.06 403790704-001 10/05/2007 ��2�� 402449519-001 09/28/2007 $3_29 403094786-001 09/28/2007 19•$4 505.96 133714 10/19/2007 000472 ORCHARD SUPPLY 092507 09/25/2007 71.83 282001 10I09/2007 �•89 281001 10/OS/2007 2•99. 82.71 133715 10119/2007 006416 LISA ORTMAN 100707 t0/07/2007 30.00 30.00 133716 10I19I2007 000477 P J'S TOP SHOP 351205 10/12/2007 952.51 952.51 133717 10/19/2007 000481 PAC�FIC GAS& ELECTRIC 8532998718-5 09/20/2007 66,158.50 66,158.50 133718 10/19/2007 000503 POOR RICHARD'S PRESS, 131713 10/05/2007 140.61 140.61 133719 10/19/2007 005378 BILL RAETZ 101607 10/16/2007 1,608.80 1,608.80 133720 10/19/2007 005854 CARLOS E RAMIREZ 071707 07/17/2007 55.00 55.00 133721 10/19/2007 006417 FAITH RAMOS 100607 10I06/2007 121.75 121.75 133722 10/19/2007 003418 KENNETH REED 102607 10126/2007 50.00 50.00 133723 10/19I2007 000531 RICHETfI COMPLETE WATER �56131 10I01/2007 15.00 15.00 133724 10I19I2007 003649 CHARLES D(DON) RUIZ 101607 10/16/2007 16.00 16.00 133725 10/19/2007 000538 S&L SAFETY PRODUCTS 249890 10/10/2007 437.47 437.47 133726 10/19I2007 006218 TOMASITA SARABIA 100707 10I07/2007 30.00 30.00 133727 10119/2007 000583 ALLEN SCHOFIELD 5705 10I04/2007 315.00 315.00 � P � Page: B O apckHist Check History Listing Page: 9 77/O5/2007 3:36PM CITY OF ARROYO GRANDE Bank code: boa j Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total i - i 133728 10119/2007 003838 SILVAS OIL COMPANY, INC 222329 09/13/2007 3,890.42 3,890.42 133729 10/19/2007 001876 KAREN SISKO 101707 10/17/2007 185.83 185.83 133730 10/19/2007 006418 SLO CO FARMERS MARKET 100607 10/06/2007 30.00 30.00 133731 10/19/2007 000562 SLO COUNTY TAX 047,125,002 4 10/19/2007 357.16 062,074,012 75 10/19/2007 29•34 386.50 133732 10119/2007 004393 SP MAINTENANCE 20400 10I08/2007 170.00 170.00 133733 10119/2007 000614 RANDY STEFFAN 100707 10/07/2007 40.64 40.64 133734 10/19I2007 002370 TITAN INDUSTRIAL 1022682 10/05/2007 19.73 19.73 133735 10/19/2007 000666 UNITED RENTALS 68670915-001 09/28/2007 133.42 133.42 133736 10/19/2007 000678 VALLEY AUTO SERVICE 017383 10/02/2007 20.00 20.00 133737 10119/2007 004736 VANGUARD VAULTS 0018547 09I30/2007 231.00 231.00 133738 10/19I2007 006419 VICTOR VELASQUEZ 100707 10/07I2007 30.00 30.00 133739 10/19/2007 006420 WESTERN CHAPTER ISA 101807 10/18/2007 125.00 125.00 133740 10/19/2007 000866 JAMIE WHARTON 101607 10/16/2007 24.00 24.00 133741 10/19/2007 000704 WITMER-TYSON IMPORTS T6155 10/02/2007 400.00 400.00 133742 10/23/2007 004821 FIDELITY NATIONAL TITLE 102307 10/23/2007 5,000.00 5,000.00 133744 10/26/2007 002627 STEVEN ADAMS 102407 10/24/2007 11.64 11.64 133745 10/26/2007 006436 ALL STATE POLICE 0058840-IN 10/05/2007 4,913.40 4,913.40 133746 10/26/2007 006130 ALLIANCE READY MIX, INC 3991 10/16I2007 475.48 475.48 133747 10/26/2007 005709 AMERICAN MESSAGING L5245715HJ 10/15I2007 11.34 11.34 133748 10/26I2007 001050 AMERICAN TEMPS INC 48376 10/16/2007 937.66 048377 10/13/2007 920.40 48422 10/22/2007 920.40 2,778.46 133749 10/26I2007 006434 PAUL ANDERSON 102207 10/22/2007 76.00 76.00 � Q � Page: 9 I apCkHist Check History Listing Page: �o 11/OS/2007 3:36PM CITY OF ARROYO GRANDE Bankcode: boa i Check# Date Vendor Status ClearNoid Date Invaice Inv.Date Amount Paid Check Total 'I 133750 10/26/2007 000032 STEVE ANDREWS 052407 05124/2007 55.75 55.75 133751 10/26/2007 002632 API WASTE SERVICES(DBA) 7A600029 10/11/2007 456.55 456.55 133752 10126/2007 003175 AQUA-METRIC SALES 0019275 10/12/2007 3,720.61 0019284-IN 10/15/2007 967.30 0019297-IN 10/75/2007 „ 22•62 4,710.53 133753 10/26/2007 000042 ARROYO GRANDE FLOWER 41402 09/28/2007 73.81 � 41596 09/28/2007 64.65 138.46 133754 10/26/2007 000299 ARROYO GRANDE HARVEST 101 S07 10/1 S/2007 1,000.00 1,000.00 133755 10/26I2007 002168 ASCE 4339351 09/04I2007 250.00 250.00 133756 10/26/2007 005507 AT&T 10/7-0183 10/07/2007 192.42 10/5-9816 10/08/2007 ��.52 10/7-7480 10I07/2007 66.91 10/7-3959 10/07/2007 32.96 10/73956 70/07/2007 32.96 10/7-3953 10/07/2007 32•96 435.73 133757 10/26/2007 005615 AT&T/MCI T7059231 10/05/2007 964.61 T7032589 10/01/2007 8�•94 T7059243 10/05/2007 86.93 T7059226 10/05/2007 1$•�2 T7059225 10/05/2007 14.37 1,172.57 133758 10/26I2007 004990 SHARON BAKER 102407 10/24/2007 19.35 19.35 133759 10/26I2007 000065 BRENDA BARROW 102407 10/24/2007 243.22 243.22 133760 10/26I2007 001944 BASIC CHEMICAL 5153756615 10/15/2007 437.90 437.90 133761 10/26/2007 006306 BC PUMP SALES&SERVICE 21066 10/16/2007 578.15 578.15 133762 10/26/2007 006433 JENNIFER BLACKBURN 100607 10/06/2007 30.00 30.00 133763 10126/2007 006430 JEANNE BOZZANO 101307 10/13/2007 30.00 30.00 133764 10126/2007 000096 BURTON'S FIRE, INC. 42081 10/10/2007 82.99 � $Z.99 � pi Page: 10 N apCkHist Check History Listing Page: 11 11105/2007 3:36PM CITY OF ARROYO GRANDE Bankcode: boa Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 133765 10/26I2007 000101 CAAPPLIEDTECHNOLOGIES 511833 10/08/2007 240.00 240.00 133766 10/26/2007 006428 CA DEPT OF 81227173 08/03/2007 2,751.57 2,751.57 133767 10/26/2007 000134 CA ST DEPT OF JUSTICE 645722 10/10/2007 2,312.00 2,312.00 133768 10/26I2007002488CAL60-CABUILDING OS3107A 08/31/2007 215.00 215.00 133769 10/26/2007 005843 CALIFORNIA 5823238 09/30/2007 34.82 34.82 133770 10126/2007 005890 CANNON ASSOCIATES 42405 09I30/2007 217.50 42404 09/30I2007 145.00 362.50 133771 10/26I2007 000603 CARQUEST AUTO PARTS 7314-198358 10/04I2007 47.13 7314-197369 10/01/2007 22.56 69.69 133772 10/26/2007 001314 CDF/STATE FIRE TRAINING 102207 10/22/2007 30.00 30.00 133773 10/26/2007 003168 CELLULAR ONE 01204 10/24/2007 134.81 134.81 133774 10/26/2007 005070 CENTRAL COAST FIRE 102407 10/24/2007 30.00 30.00 133775 10/26/2007 000157 CENTRAL VALLEY 127392 OS/29/2007 78.00 78.00 133776 10/26/2007 006064 BLAKE CHAFFEE 101807 10/18/2007 1,200.00 1,200.00 133777 10/26/2007 000164 CHRISTIANSON CHEVROIET V 11/01/2007 60208 09/27/2007 45.93 45.93 133778 10/26I2007 000171 CLINICAL LABORATORY OF 751807 10/OS/2007 694.00 694.00 133779 10126/2007 006439 COLUMBIA CASCADE 35886-11 10I03I2007 867.25 86�•2$ 133780 10126/2007 003599 COMMERCIAL SANITARY 20231 10I18I2007 561.81 561.81 133781 10/26/2007 000982 COPWARE 79602 10I09I2007 , 375.00 375.00 133782 10/26/2007 000794 COUNTRY CHRISTMAS 101807 10I18I2007 166.75 166.75 133783 10/26I2007 006435 CREATIVE PRODUCT 2051 10I03/2007 197.18 197.18 133784 10/26I2007 000190 CREEK ENVIRONMENTAL 05351 10I12I2007 70.00 70.00 133755 10/26I2007 000195 CRYSTAL SPRINGS WATER 10/2-018068 10/02/2007 56.75 10/2-017922 10/02/2007 1�.25 74.00 °� � ' Page: 17 W apCkHist Check History Listing Page: �z 1110512007 3:36PM CITY OF ARROYO GRANDE Bankcode: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 133786 10/26/2007 001250 CTINALUELINE 391499 10I09/2007 272.47 272.47 133757 10/26/2007 000198 L N CURTIS&SONS 113795500 10/15/2007 941.94 941.94 133788 10/26/2007 005671 DEATHRIAGE&CO. 7361 10/17/2007 99.00 99.00 133789 10/26/2007 005091 JOHN DEERE LANDSCAPES 13174731 10I10I2007 46.61 13209053 10116/2007 3�•4� 84.02 133790 10/26/2007 006431 NERI DIAZ 101307 10/13/2007 30.00 30.00 133791 10/26/2007 001525 FERGUSON ENTERPRISES, 1388007 10/18/2007 174.56 174.56 133792 10/26/2007 000262 FRANK'S LOCK 8 KEY 26217 10/10/2007 3.23 3.23 133793 10/26/2007 000291 HAAKER EQUIPMENT, INC C57263 10/11/2007 896.82 896.82 133794 10/26/2007 000296 HAMON OVERHEAD DOOR 35250 09/19I2007 1,416.13 1,416.13 133795 10/26/2007 000297 ALLAN HANCOCK COLLEGE 102307 10123/2007 40.00 40.00 133796 10/26/2007 002405 CHUCK HARE 102007 10I20/2007 60.00 60.00 133797 10/26/2007 003226 JASON HENDRIX 100407 10I04/2007 21.13 21.13 133798 t0/26/2007 000330 INFORMATION TECH DEPT 5023 09/30I2007 182.09 182.09 133799 10/26/2007 005833 KERN TURF SUPPLY INC 258399 10I12I2007 309.53 309.53 133800 10/26/2007 005265 KIDZ LOVE SOCCER, INC 102207 10I22I2007 1,447.40 1,447.40 133501 10/26/2007 001699 LINEAR SYSTEMS 20076978 09/26/2007 455.00 455.00 133502 10/26/2007 005511 CHRISTOPHER LINTNER 102407 10/24I2007 40.00 40.00 133803 10/26I2007 001136 DOUG LINTNER 102407 10I24I2007 120.00 120.00 133804 10/26I2007 006437 LOS PADRES COUNCIL BSA 102307 10/23/2007 13.08 13.08 133805 10/26I2007 000398 KEVIN MC BRIDE 101707 10/17/2007 104.79 101107 10/11/2007 ��0� 181.79 133806 10/26/2007 000417 MELLO&SON'S PUMPS& 2105 10I12I2007 298.70 298.70 09 A + Page: 12 �C i � apckHist Check History Listing Page: �3 I 11I05I2007 3:36PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearlVOid Date Invoice Inv. Date Amount Paid Check ToWI 133807 10/26/2007 000423 MID-STATE CONCRETE 27022 10/05I2007 527.98 527.98 � 133808 10I26I2007 000419 MIDAS AUTO SERVICE 19416 10/03/2007 36.07 36.07 133809 10/26/2007 000429 MINER'S ACE HARDWARE, 226842 10/23/2007 371.14 226459 10/19(2007 125.82 927655 10/1912007 104.19 226420 10/19I2007 64.98 226556 10I20/2007 57.99 226535 10/20/2007 56.50 I C51143 10/11/2007 16.15 226431 10/19/2007 15.05 226539 10/20I2007 1Z•$9 226519 10/20I2007 9•s9 226451 10/19/2007 6•99 � 927302 10/17/2007 6•�$ 848.17 ; 133810 10/26/2007 001275 MORRO GROUP, INC 6557 09/30/2007 4,664.50 4,664.50 133811 10/26/2007 000441 MULLAHEY FORD FOCS182189 09/25/2007 318.87 FOCS182204 09/26/2007 145.35 FOCS182478 10/05/2007 58.90 FOCS182126 09/21/2007 39.58 FOCS182418 10/03I2007 39.58 602.28 133812 10I26I2007 005987 NORMAN &VASQUEZ 101707 10/17I2007 1,257.01 1,257.01 133813 10126/2007 002174 NOSSAMAN, GUTHNER, 211954 OS/t012007 2,461.93 212942 09/14/2007 1,749.62 4,211.55 133814 10/26/2007 000468 OFFICE DEPOT 404633744 10/12/2007 219.15 403351698-001 10I05/2007 67.34 404461136-001 10112/2007 44.50 404028734 10/12/2007 39.60 404377573-001 10I12I2007 z�•9� 404713899-001 10/12/2007 24•$� 403684269 10/05/2007 2325 404215257-001 10/12/2007 13.16 459.78 � APage: 13 � I _-, apCkHist Check History Listing Page: 14 11/05/2007 3:36PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check 7otal 133815 10/26/2007 001886 OFFICEMAX-HSBC 0793000046771 09/12/2007 145.63 145.63 133816 10126/2007 006438 DEANNA OWENS 102107 10/21/2007 30.00 30.00 133817 10/26/2007 000481 PACIFIC GAS&ELECTRIC 8532998718-5 10/08/2007 2,246.57 10/10-620838 10/10/2007 223.36 10/10-781296 10/10/2007 22•22 2,492.15 133818 10/26I2007 001834 PAPA-PESTICIDE 110807 11/08/2007 130.00 130.00 133819 10126/2007 005186 NAN PENNOCK 102307 10/23/2007 188.00 188.00 133820 10/26/2007 006321 DONNA PETREE 102307 10/23/2007 63.00 63.00 133821 10/26/2007 000492 PETTY CASH 092907 09/29/2007 61.00 101107 10/11I2007 40.00 092007 09/20/2007 37.00 08280� 08/27I2007 30.00 091007 09/10I2007 30.00 100407 10/04I2007 30.00 080907 OS/09/2007 20.00 092707 09127/2007 20.00 090407 09/04/2007 1�•Zg 080807 OS/OS/2007 12.00 072607 07/26/2007 3.44 300.72 133522 10/26/2007 004158 PHOENIX GROUP 92007157 10110/2007 100.00 100.00 133823 10/26I2007 000498 PITNEY BOWES, INC 7147128-0T07 10/13/2007 165.00 165.00 133824 10/26/2007 002363 PRIMARY CARE DOG& CAT 54995 10/08/2007 215.05 215.05 133825 10/26/2007 005284 R& B MOBILE EQUIPMENT& 092807 09/28/2007 36726 36726 133826 10/26/2007 000533 RANDY ROBINSON 102607 10126/2007 93.29 93.29 133827 10I26I2007 000534 KEVIN ROCHA 103007 10I30/2007 47.28 47.28 133828 10/26I2007 000810 RRM DESIGN GROUP 09071307502 10/17/2007 954.60 954.60 133829 10/26/2007 003649 CHARLES D(DON)RUIZ 102407 10/24/2007 16.00 16.00 A , Page: 14 � � i apCkHist Check History Listing Page: 15 '. 11/OS/2007 3:36PM CITY OF ARROYO GRANDE � I i Bank code: boa ; Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total I I 133830 10/26/2007 006432 MARK RUSH 101407 10/14/2007 30.00 30.00 � 133831 10/26/2007 002932 RUTAN &TUCKER, LLP 511642 09120/2007 4,956.00 511643 09/20/2007 147.38 5,103.38 133832 10/26/2007 005746 STEVE SACCA 102207 10/22/2007 1,200.00 1,200.00 133833 10/26/2007 006429 DIANA SALO 101307 10/13/2007 30.00 30.00 133834 10/26I2007 000556 SLO COUNTY IN0052422(FA0006800 09/24/2007 90.00 90.00 ' 133835 10/26/2007 004393 SP MAINTENANCE 20017 09/01/2007 6,994.40 I 20366 10/01I2007 6,994.40 13,988.80 I, 133836 10/26/2007 000609 BOB SPEAR 102407 10/24/2007 40.00 40.00 , 133537 10126/2007 000616 STERLING 23329 09/22/2007 3,059.67 23328 09122/2007 2,894.08 23349 09126/2007 1,305.00 23351 09126/2007 628.19 23350 09/26/2007 341.50 8,228.44 133838 10/26/2007 005249 EVAN STOCKTON 102007 10/20/2007 30.00 30.00 133839 10/2612007 006187 GAY MELODY SULLIVAN 101507 10/15/2007 25.00 25.00 133840 10/26/2007 000623 SUNSET NORTH CAR WASH 1278 09/30/2007 399.33 399.33 133841 10/26/2007 004544 TRADER JOE'S 102007 10/20/2007 70.00 70.00 133842 10/26/2007 004233 TRI COUNTY OFFICE FURN, 33027 10/17/2007 37.41 37.41 133843 10/26/2007 005251 JERYL TRIMMER 102107 10/21/2007 30.00 30.00 133844 10126/2007 004609 TROESH RECYCLING, INC 7490 10/12l2007 211.84 211.54 133845 10126/2007 000666 UNITED RENTALS 69166623-001 10/17/2007 23.94 23.94 133846 10/26/2007 002137 VERIZON WIRELESS 0592972341 10/04/2007 388.98 0594188099 10I07/2007 70.08 0590346366 09/22/2007 64.14 0593967470 10/23/2007 50.54 573.74 � 1J � Page: 15 � i i apCkHist CheCk History Listing page: �g 17/OS/2007 336PM CITY OF ARROYO GRANDE i � Bank code: boa I Check# Date Vendor SWtus ClearNoid Date Invoice Inv. Date Amount Paid Check Total � _ I 133847 10/26/2007 002609 WATERBOYS PLUMBING 10t907 10119/2007 4,390.50 i 101207 10/12/2007 4,003.00 8,393.50 133848 10/26/2007 000687 WAYNE'S TIRE, INC 771064 10/17/2007 54.00 54.00 ' 133849 10/26/2007 000866 JAMIE WHARTON 102407 10124/2007 24.00 24.00 133850 10126/2007 000699 LEE WILSON ELECTRIC 0708 10/05/2007 1,664.61 0707 10/05/2007 1,593.75 3,258.36 � 133851 10/26/2007 005819 CHAD WOHLFORD 5 10/19/2007 4,388.11 4,388.11 133852 10/26/2007 004173 YAHOO! CUSTODIAN OF 092707 09/27/2007 79.50 79.50 133853 10/26I2007 002324 MICHAEL ZIGELMAN 102407 10/24I2007 33.76 33.76 133854 10/26/2007 000553 SLO COUNTY CLERK- 102607 10/26/2007 25.00 25.00 133855 10/30/2007 000123 CA ST BOARD OF 09/30/07 10/30/2007 287.46 287.46 boa Total: 252,044.33 223 checks in this report Total Checks: 252,044.33 °� A ' Page: 16 � °n ATTACHMENT 2 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 10/5/07- 10/18/07 10126/07 FUND 010 411,062.12 5101 Salaries Full time 223,067.22 FUND 220 15,194.54 5102 Salaries Part-Time - PPT 20,096.63 FUND 284 784.72 5103 Salaries Part-Time-TPT 10,102.69 FUND 285 784.77 5105 Salaries OverTime 21,35123 FUND 612 6,810.76 5107 Salaries Standby 388.70 FUND 640 22,044.35 5108 Holiday Pay 8,658.52 456,681.26 5109 Sick Pay 3,490.33 5110 AnnualLeave Buyback 5111 Vacation Buyback - 5112 Sick Leave Buyback - 5113 Vacation Pay 11,913.87 5114 Comp Pay 5,656.40 5115 Annual Leave Pay 3,163.42 5121 PERS Retirement 77,540.71 5122 Social Security 21,042.34 5123 PARS Retirement 380.89 5126 State Disability Ins. 644.88 5127 Deferred Compensation 750.00 5131 Health Insurance 39,727.67 5132 Dentallnsurance 4,572.09 5133 Vision Insurance 1,05823 5134 Life Insurance 590.80 5135 Long Term Disability 945.14 5143 Uniform Allowance - 5144 Car Allowance 600.00 5146 Council Expense 5147 Employee Assistance 247.00 5148 Boot Allowance 5149 Motor Pay 75.00 5150 Bi-Lingual Pay 200.00 5151 Cell Phone Allowance 417.50 456,681.26 ga- I9 8.b. MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, OCTOBER 9, 2007 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. ROLL CALL: Mayor Ferrara called the meeting to order at 6:30 p.m. Council Member Jim Guthrie, Council Member Joe Costello, Council Member Chuck Fellows, Mayor Pro Tem Arnold, City Manager Steven Adams and City Attorney Timothy Carmel were present. 2. PUBLIC COMMENT: None. 3. CITY COUNCIL CLOSED SESSION: a. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Properties: APN: 007-192-023; Located at 202 Le Point Street, Arroyo Grande Agency Negotiator: Steven Adams, City Manager Negotiating Parties: John and Maureen Gutierrez Under Negotiation: Price, Terms and Conditions of Potential Purchase 4. RECONVENE TO OPEN SESSION: Mayor Ferrara announced that there was no reportable action from the closed session. 5. ADJOURNMENT: The meeting was adjourned at 6:52 p.m. Tony Ferrara, Mayor ATTEST: Kelly Wetmore, City Clerk 86.. I MINUTES REGULAR MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY TUESDAY, OCTOBER 9, 2007 COUNCIL CHAMBERS, 275 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor/Chair Ferrara called the Regular City Council/Redevelopment Agency meeting to order at 7:08 p.m. 2. ROLL CALL City Council/RDA: Council/Board Members Chuck Fellows, Jim Guthrie, Joe Costello, Mayor Pro Tem/Vice Chair Ed Arnold and Mayor/Chair Tony Ferrara were present. City Staff Present: City Manager Steven Adams, City Attorney Tim Carmel, Director of Administrative Services/City Clerk Kelly Wetmore, Director of Financial Services Angela Kraetsch, Director of Public Works Don Spagnolo, and Associate Planner Kelly Heffernon. 3. FLAG SALUTE Bob Lund, Village Improvement Association, led the Flag Salute. 4. INVOCATION Pastor Robert Banker, Open Door Church, Oceano, delivered the invocation. 5. SPECIAL PRESENTATIONS None. 6. AGENDA REVIEW 6.a. Ordinances Read in Title Only. Council Member Costello moved, Mayor Pro Tem Arnold seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS Lisa Quinn, representing SLO Regional Rideshare, announced annual campaign activities associated with "Rideshare Week" during October 15-19, 2007. She also announced a Safe Routes to School Workshop to be held in Grover Beach on October 23 and 24, 2007. Tim Brown, Allen Street, referred to recent sidewalk improvements on Poole Street and requested that the City install sidewalk improvements on Allen Street as part of the Capital Improvement Plan. He also said there was a section on the corner of Traffic Way and Allen Street that needs to be fixed and believed this area should be a priority in the sidewalk improvement project. Jessie Lemos, Mentone, commented on the recent band concert held in the parking lot at Wal-Mart and expressed concern that the noise could be heard from Grover Beach. 8. CONSENT AGENDA Mayor Ferrara invited members of the public who wished to comment on any Consent Agenda Item to do so at this time. There were no public comments received. Council Member Fellows pulled Item 8.f. Council Member Guthrie pulled Item 8.e. � b - �, Minutes: City Council/Redevelopment Agency Meeting Page 2 Tuesday, October9, 2007 Action: Mayor Pro Tem Arnold moved, and Council Member Guthrie seconded the motion to approve Consent Agenda Items 8.a. through 8.d., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Arnold, Guthrie, Costello, Fellows, Ferrara NOES: None ABSENT: None 8.a. Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period September 16, 2007 through September 30, 2007. 8.b. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of September 11, 2007 as submitted. 8.c. Consideration to Approve Criteria to Prioritize Sidewalk Projects. Action: Approved the criteria for prioritizing sidewalk projects to be undertaken as part of the Capital Improvement Program. 8.d. Consideration of Approval of a Contract with the California Conservation Corps for the Demonstration Project to Remove Invasive English Ivy along the Arroyo Grande Creek. Action: Approved the proposed agreement between the City of Arroyo Grande and the California Conservation Corps in the amount of $15,000 for the removal of invasive English Ivy along the Arroyo Grande Creek between Mason Street and Bridge Street. 8.e. Consideration of 2007-08 Annual Report on the General Plan and Report on Remaining Program for Development Code Consistency. Recommended Action: Receive and file or set for City Council discussion at future regular meeting. Council Member Guthrie noted that the report was excellent and acknowledged the progress that was being made. He expressed concern about policy decisions made during consideration of a project and recommended that an update of the CEQA Guidelines, including thresholds of significance, be moved to the project priority list. Action: Council Member Guthrie moved to receive and file the report as amended to include an update of the CEQA Guidelines as a priority project. Council Member Fellows seconded, and the motion passed on the following roll call vote: AYES: Guthrie, Fellows, Costello, Arnold, Ferrara NOES: None ABSENT: None g �- 3 Minutes: City Council/Redevelopment Agency Meeting Page 3 Tuesday, October 9, 2007 8.f. Consideration of Temporary Use Permit Case No. 07-019, Authorizing No Parking on East and West Branch Street, the Closure of Short Street at East Branch Street between Traffic Way and Mason Street on Wednesday October 31, 2007 for "Halloween in the Village". Recommended Action: Approve Temporary Use Permit Case No. 07-019 and approved Option A by adopting a Resolution authorizing no parking on East and West Branch Street, the Closure of Short Street at East Branch Street and the use of safety measures on East and West Branch Street between Traffic Way and Mason Street for "Halloween in the Village" to be held on October 31, 2007. Council Member Fellows stated he could support Option A; however, he suggested moving the delineators out two feet from the curb to avoid pedestrian congestion on the curb. Discussion ensued concerning traffic, signage, and public safety issues. Mayor Pro Tem Arnold suggested supporting Option A as recommended this year and re-evaluating the situation and safety measures next year based on a review of the event. Action: Mayor Pro Tem Arnold moved to adopt a Resolution as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO. 07-019 AND AUTHORIZING THE CLOSURE OF SHORT STREET AT EAST BRANCH, IMPLEMENTING NO PARK/NG ON BRANCH STREET AND USE OF SAFETY MEASURES ON WEDNESDAY, OCTOBER 31, 2007 FOR "HALLOWEEN/N THE VILLAGE"with direction to the Police Department to use flashing signs as deemed necessary. Council Member Guthrie seconded, and the motion passed on the following roll call vote: " AYES: Arnold, Guthrie, Fellows, Costello, Ferrara NOES: None ABSENT: None 9. PUBLIC HEARING 9.a. Consideration of Request from South County Sanitary Service for Integrated Solid Waste Collection Rate Increase and Franchise Extension. City Manager Adams presented the staff report and recommended the Council: 1) Adopt a Resolution approving South County Sanitary Service, Inc. integrated solid waste collection rate increase; and 2) Approve the First Amendment to the Solid Waste Franchise Agreement extending for one year the existing Franchise Agreement with South County Sanitary Service, Inc. for integrated solid waste collection services. He introduced Bill Statler, City of San Luis Obispo Finance Director, who gave a presentation entitled "South County Sanitary Service Rate Review" which included information on the process and methodology used to determine whether the request for a rate increase was reasonable. Mayor Ferrara opened the public hearing and invited comments from those in the audience who wished to be heard on the matter. No public comments were received and the Mayor closed the public hearing. 8 �U' 1 Minutes: City CounciURedevelopment Agency Meeting Page 4 Tuesday, October 9, 2007 Council comments included acknowledgement of the terms of the existing Franchise Agreement; that the request was reasonabie and within the scope, terms, and conditions of the Franchise Agreement; and support for the one year extension of the Franchise Agreement. In response to discussion regarding negotiations for renewal of the Franchise, staff was directed to request elimination of penalties for extra recycling materials, increased marketing for recycling programs, and establishment of a recycling program for electronic devices. City Attorney Carmel also noted for the record that the proposed amendment to the Solid Waste Franchise Agreement should be corrected to read "Third AmendmenY' instead of"First AmendmenY'. Action: Council Member Costello moved to adopt a Resolution as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISH/NG INTEGRATED SOLID WASTE COLLECTION SERVICE RATES" and to approve the Third Amendment to the Solid Waste Franchise Agreement extending for one year the existing Franchise Agreement with South County Sanitary Service, Inc. for integrated solid waste collection services. Mayor Pro Tem Arnold seconded, and the motion passed on the following roll call vote: AYES: Costello, Arnold, Guthrie, Fellows, Ferrara NOES: None ABSENT: None 9.b. Consideration of Development Code Amendment No. 06-004 to Amend the Zoning Map; Applicant City of Arroyo Grande; Location — 12.77 Acres North of East Cherry Avenue Extension (Subarea 2 of the East Village Neighborhood Plan) and Approval of Neighborhood Plan No. 04-001 (East Village Neighborhood Plan); Applicant: Creekside Estates of Arroyo Grande, LLC; Location —22 Acres East of Noguera Court Subdivision, North of East Cherry Avenue Extension, and South of Arroyo Grande Creek Associate Planner Heffernon presented the staff report and stated the Planning Commission recommended the City Council: 1) Introduce an Ordinance amending the Zoning Map to change the designation of the subject property from Residential Rural to Single-Family Residential; and 2) Adopt a Resolution approving the East Village Neighborhood Plan. Mayor Ferrara opened the public hearing and invited comments from those in the audience who wished to be heard on the matter. Mark Vasquez, representing the Subarea 2 neighbors, stated that the proposed drainage strategies offer lots of solutions and options to be reviewed as projects come forward for each site. He acknowledged that each individual property has its own unique constraints and he believed the proposed options provide some flexibility in identifying the appropriate drainage solution. He supported staff's recommendations as proposed. Damien Mavis, Subarea 1 developer, stated he had reviewed the proposed drainage pians and they would coordinate well with everything being planned for Subarea 1. He agreed that there were several feasible drainage alternatives for each lot, which would provide some flexibility on how development occurs in the future. He stated the proposal is a logical next step in the Neighborhood Plan process and supported approval of the Plan. 86-5 Minutes: City Council/Redevelopment Agency Meeting Page 5 Tuesday, October 9, 2007 Reuel Estes, E. Cherry Avenue, spoke in opposition to the City's agricultural buffer policy as it relates to the impact on individual property rights and property value. Tonv Janowicz, Lierly Lane, spoke in support of the Neighborhood Plan and rezoning as proposed. Upon hearing no further public comments, Mayor Ferrara closed the public hearing. Council Member Guthrie provided the following comments: - Expressed concern if the City would ever see the vegetated farm buffer that was expected as part of Subarea 2; however, he supported moving fonvard with the proposal; - Expressed concern relating to the drainage plan and stated it was in the community's best interest to provide as much direction as possible as far as coordinating the drainage in this area; - Stated that while a number of the drainage options may be feasible, he felt the City has an obligation to provide the best, most coordinated plan for the drainage; - He noted that in the past, individual surface drainage basins have been undesirable in other locations and would be as undesirable in this location; - Does not support drainage solutions that would dump directly into the creek - Could support the Neighborhood Plan if two of the drainage options are eliminated; not allowing surface basins and not allowing dumping directly into the creek, except by using a coordinated plan; would support a single basin for the entire area. Council Member Costello provided the following comments: - Would also like to see one coordinated drainage solution; - Could support eliminating the least desirable drainage plan options; - Agreed that dumping directly into the creek is not a desirable option, nor is having individual drainage basins throughout the development. Council Member Fellows provided the following comments: - Agreed with concerns expressed by Council Member Guthrie as it relates to the drainage plan; - Stated it was to the benefit of future developers to have clear direction regarding drainage solutions; - Stated that sheet flow runoff to the creek should be eliminated from the list of drainage strategies and options; - Suggested that the drainage options be listed in order of desirability with sheet flow runoff to the creek at the bottom of the list, and putting surface basins above that; or eliminate those two options completely; - Agreed that language should be added to the Neighborhood Plan that it is a concept plan; - Supported the road acquisition process for dirt Cherry once the road improvements have been completed; - Supported a road width of 24 feet through Subarea 2; - Appreciated work by the Natural Resources Conservation Service to develop the drainage options; however, he thought leaving all the options was not a good idea; - Supported the proposed amendments to the East Viilage Neighborhood Plan and would like to approve the proposals tonight with clarifications concerning the drainage options. �b- � Minutes: City Council/Redevelopment Agency Meeting Page 6 Tuesday, October 9, 2007 Mayor Pro Tem Arnold provided the following comments: — Supported the Neighborhood Plan and acknowledged the amount of effort that has gone into this with the neighborhood, staff, and advisory bodies; — Requested modifying the list of available drainage options to eliminate direct drainage to the creek and individual surface basins; or would support some form of a consolidated plan using both of those options; — Requested additional language that the layout in the Neighborhood Plan is purely conceptual. Mayor Ferrara provided the following comments: — Expressed concern about restricting and/or eliminating the two drainage options previously discussed due to areas where there may be no other feasible option; however, he would support listing those two as the lowest priority or last option if nothing else works; — Stated there was some merit in having Public Works look at the drainage options to see what can be proposed as a suggested course of action for certain lots; — Stated that one of the higher priorities as far as drainage should be the degree to which integration could occur with Subarea 1. Discussion, comments, and clarification ensued concerning the various drainage strategies and options as it relates to drainage improvements in Subarea 2. Action: Mayor Pro Tem Arnold moved to introduce an Ordinance as follows: "AN ORD/NANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMEND/NG THE ZON/NG MAP TO DESIGNATE THE SUBJECT PROPERTY AS SINGLE-FAM/LY RESIDENTIAL (S�; DEVELOPMENT CODE AMENDMENT 06-004, APPLIED FOR BY THE CITY OF ARROYO GRANDE FOR PROPERTY LOCATED NORTH OF EAST CHERRY AVENUE EXTENSION (SUBAREA 2 OF THE EAST VILLAGE NEIGHBORHOOD PLAN". Council Member Guthrie seconded, and the motion passed on the following roll call vote: AYES: Arnold, Guthrie, Costello, Fellows, Ferrara NOES: None ABSENT: None Action: Mayor Pro Tem Arnold moved to adopt a Resolution as follows: `A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE EAST VILLAGE NEIGHBORHOOD PLAN (NEIGHBORHOOD PLAN CASE NO. 04-001) FOR APPROXIMATELY 22 ACRES LOCATED EAST OF THE NOGUERA COURT SUBDIVISION, NORTH OF THE EAST CHERRY AVENUE EXTENSION, AND SOUTH OF ARROYO GRANDE CREEK; APPLICANT— CREEKSIDE ESTATES OF ARROYO GRANDE, LLC'; with an amendment to the map in Attachment 3 to add language that it is a Conceptual Plan and that there is no guarantee that the layout of the lots depicted can or will be approved; modify the drainage options in Attachment 8 to prohibit drainage to the creek for individual lots as weil as the use of surface basins, and to place those two drainage options as the lowest priority on the list of drainage solutions and options for the area. Council Member Fellows seconded the motion. As a result of further Council discussion regarding drainage strategies and options as it relates to drainage into the creek, Council Member Fellows withdrew his second to the motion. �b-7 Minutes: City Council/Redevelopment Agency Meeting Page 7 Tuesday, October 9, 2007 Mayor Ferrara seconded. At the request of Mayor Pro Tem Arnold, City Attorney Carmel read the amendments to the Neighborhood Plan as foilows: Attachment 3 will be labeled "East Village Neighborhood Conceptual Plan"; on Page 2 of the Neighborhood Plan under List of Attachments, Attachment 3 will be relabeled "East Village Neighborhood Conceptual Plan"; on Page 5 of the Neighborhood Plan, footnote 'a' is amended in part to read "The attached Subarea 2 concept plan for SF zoning (see Attachment 3#) is intended only as an illustration of one of many possible development configurations and densities for Subarea 2 based on lot size and area constraints. Using........acreage." The motion passed on the following roll call vote: AYES: Arnold, Ferrara, Costello NOES: Guthrie, Fellows ABSENT: None Mayor Ferrara called a break at 9:00 p.m. The Council reconvened at 9:10 p.m. 10. CONTINUED BUSINESS ITEMS None. 11. NEW BUSINESS ITEMS 11.a. Consideration of Purchase of Property at Southwest Corner of Courtland Street and East Grand Avenue. [RDA] Chair Ferrara declared a conflict of interest due to ownership of real property near the project and stepped down from the dais. Executive Director Adams presented the staff report and recommended the Redevelopment Agency Board: 1) Approve the Vacant Land Purchase Agreement and Joint Escrow Instructions for a portion of the vacant property at the southwest corner of Courtland Street and East Grand Avenue; and 2) Appropriate $1,480,000 from the Redevelopment Agency Affordable Housing Set Aside Fund for property acquisition plus escrow, appraisal, soils and environmental tests and closing costs. Vice Chair Arnold invited public comments from those in the audience who wished to be heard on the matter. Tim Brown, Allen Street, inquired how large the property was, whether it is proposed to be all rental units, and how the City would maintain rental units in perpetuity. He further inquired whether Proposition 1C funds could be used for this project. Upon hearing no further public comments, Vice Chair Arnold closed the public comment period. In response to public comments, Executive Director Adams explained that a portion of the property is designated as office and a portion of the property is designated for affordable housing rental units. He explained that the City was not utilizing Proposition 1C funds as there was sufficient Bb- 8 Minutes: City CounciURedevelopment Agency Meeting Page 8 Tuesday, October 9, 2007 funding in the Redevelopment Agency Housing Set Aside Fund. Lastly, he explained that a Disposition and Development Agreement would be drafted which would include restrictions, such as deed restrictions on the units, to maintain the units as affordable housing units. Board comments and discussion ensued including support for the proposal; acknowledgement that public input would be sought when a specific project comes forward; optimism that the City can find a partner for development of the property; and acknowledgement that the property has been identified for affordable rental units in the approved Specific Plan. Action: Board Member Guthrie moved to approve the Vacant Land Purchase Agreement and Joint Escrow Instructions for a portion of the vacant property at the southwest corner of Courtland Street and East Grand Avenue, as amended to include a revised Exhibit No. 1 with the appropriate site map, and inclusion of reference to APN 077-131-003 in the Agreement. Board Member Costello seconded, and the motion passed on the following roll call vote: AYES: Guthrie, Costello, Fellows, Arnold NOES: None ABSENT: Ferrara Action: Board Member Guthrie moved to Appropriate $1,480,000 from the Redevelopment Agency Affordable Housing Set Aside Fund for property acquisition plus escrow, appraisal, soils and environmental tests and closing costs. Board Member Costello seconded, and the motion passed on the following roll call vote: AYES: Guthrie, Costelio, Fellows, Arnold NOES: None ABSENT: Ferrara Chair Ferrara returned to the dais. 12. CITY COUNCIL MEMBER ITEMS None. 13. CITY MANAGER ITEMS None. 14. COUNCIL COMMUNICATIONS Mayor Pro Tem Arnold thanked everyone who participated in the Annual Arroyo Grande Harvest Festival. 15. STAFF COMMUNICATIONS None. 16. COMMUNITY COMMENTS AND SUGGESTIONS None. �b- q Minutes: City Council/Redevelopment Agency Meeting Page 9 Tuesday, October 9, 2007 17. ADJOURNMENT Mayor/Chair Ferrara adjourned the meeting at 929 p.m. Tony Ferrara, Mayor/Chair ATTEST: Kelly Wetmore, City Clerk/Agency Secretary (Approved at CC Mtg 1 � b- lo �.c. pRROy� OF �',p ' INCORPORATED 92 ti U � m * ��Y ,o, �e„ . MEMORANDUM c9��FORN�P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS / CITY ENGINEER d1Q, �f� � BY: EVAN LARSON, ASSISTANT ENGINEER SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE BRISCO ROAD REHABILITATION PROJECT, PW 2007-02 DATE: NOVEMBER 13, 2007 RECOMMENDATION: It is recommended the City Council: A. accept the project improvements as constructed by Souza Construction Company, Inc. in accordance with the plans and specifications for the Brisco Road Rehabilitation Project; and B. direct staff to file a Notice of Completion; and C. authorize release of the retention of $27,957.11, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. FINANCIAL IMPACT: The approved project budget is $297,966 (total construction costs = $239,508 base bid + $31,370 utility undergrounding + $27,088 contingency = $297,966). The final adjusted project cost is $279,571 resulting in a savings of $18,395. BACKGROUND: On July 10, 2007 Council awarded a construction contract for the Brisco Road Rehabilitation project to Souza Construction, Inc. for $270,878. The project scope of work included repaving the roadway, installing ADA compliant curb ramps, providing utility extensions to a future development project and restriping the roadway. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staff's recommendations; - Do not accept the project; - Accept the project, but do not authorize release of retention; or - Provide direction to staff. 8 C'"'1. __ — _ CITY COUNCIL I CONSIDERATION TO ACCEPT THE BRISCO ROAD REHABILITATION PROJECT, PW 2007-02 NOVEMBER 13, 2007 PAGE 2 ANALYSIS OF ISSUES: Work has been completed according to the contract documents. There are no outstanding issues to address. ADVANTAGES: The project provides a smoother pavement surface for vehicles and resolves existing drainage problems with the concrete cross gutter at EI Camino Real. The pavement index for the roadway is greatly improved. Future maintenance will require only a slurry seal membrane that can be applied at a substantially reduced cost. Accepting the improvements allows staff to close the project and redesignate remaining funds to other project needs. DISADVANTAGES: The disadvantage of accepting the improvements would be if subsequent deficiencies in the work are identified. ENVIRONMENTAL REVIEW: The project is categorically exempt from CEQA pursuant to Section 15303(d). PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, November 8, 2007. The Agenda and report were posted on the City's website on Friday, November 9, 2007. No public comments were received. � Attachment: 1. Notice of Completion S:1Public Works\Engineering\Capital Projects\2007\PW 2007-02 (5655)Brisco Road Rehabilitation\Council\Staff Reports\Council Memo- Project Acceptance.doc C' o� RECORDING REQUESTED BY AND WHEN RECORDED RETiJRN TO: ATTACHMENT 1 CITY CLERK CITY OF ARROYO GRANDE P.O.BOX 550 ARROYO GRANDE, CA 93421 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner or agent of owner of[he interest or estate or the property hereinafter described as stated below. 2. The FULL NAME of the OWNER is: The Citv ofArrovo Grande 3. The FULL ADDRESS of the OWNER is: 214 East Branch Street. Arrovo Grande California 93420 4. The NATLJRE OF THE INTEREST or ESTATE of the undersigned is: in fee 5. THE FULL NAME and FULL ADDRESS of ALL PERSONS,if any,who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: NAMES ADDRESSES None 6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of unprovements herein referred to: NAMES ADDRESSES None 7. All work of improvement on the property hereinafter described was COMPLETED September 6.2007 8. The NAME OF THE ORIGINAL CONTRACTOR,if any, for such work of improvement is: Souza Construction Comoanv. /nc.. � 9. The street address of said property is:Brisco Road 10. The property on which said work of improvement was completed is in the City of Arroyo Grande,County of San Luis Obispo,State of Califomia,and is described as follows: Brisco Road Rehabilitation Project PW 2007-01 Verification of NON-INDIVIDUAL owner.I,the undersigned,declaze under penalty of perjury under the laws of the State of California that I am the Public Works D'uector of the aforesaid interest or estate in the proper[y described in the above notice;tBat I have read the said norice,that I ]mow and understand the contents thereof, and the facts stated therein are true and correct. Don Spagnolo,PE,D'uector of Public Works/CiTy Engineer . November 13,2007,A[toyo Grande, Califomia ' --END OF DOCUMENT-- � $ e - 3 8.d. F PRR��O � C? � INCOFPORNTED 9 ��- m MEMORANDUM « ��Y ,o. ,s„ * c4��FORN�P , TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS / CITY ENGINEER� BY: EVAN LARSON, ASSISTANT ENGINEER SUBJECT: CONSIDERATION OF AWARD OF CONTRACT FOR CONSTRUCTION OF THE MASON / NELSON ADA RAMP REPLACEMENT PROJECT, PW 2007-01 DATE: NOVEMBER 13, 2007 RECOMMENDATION: It is recommended the City Council: 1. award a construction contract to California Coastal Development in the amount of $18,986 for the construction of the Mason / Nelson ADA Ramp Replacement Project, PW 2007-01; and 2. authorize the City Manager to approve change orders not to exceed the contingency of $1,900 for use only if needed for testing and unanticipated costs during the construction of the project. � FINANCIAL IMPACT: ' The FY 2007/2008 Capital Improvement Program includes $33,300 for the total cost of the project, which will be funded with $20,000 from the General Fund and $13,300 from a Community Development Block Grant. The budgeted amount is for projected construction expenditures. The estimated cost of the project is $20,886 for construction. BACKGROUND: On October 12, 2007, three bids were opened for the Mason / Nelson ADA Ramp Replacement Project. The lowest responsive bid, from California Coastal Development, was in the amount of $18,986. This project includes four bid schedules to replace the four ramps at the intersection of Mason St. / Nelson St. and removal of a portion of concrete located in a parkway strip at the south east corner of the intersection. A Community Development Block Grant was developed to assist with the cost of replacing two of the ramps in this project and based on an analysis of ADA requirements within the public right of way. $d- � CITY COUNCIL CONSIDERATION OF AWARD OF CONTRACT FOR CONSTRUCTION OF THE MASON / NELSON ADA RAMP REPLACEMENT PROJECT, PW 2007-01 NOVEMBER 13, 2007 PAGE - 2 - The contract time for this project is specified at 14 calendar days. Work is expected to begin in mid November 2007 and be completed by early December 2007. ALTERNATIVES: The following alternatives are provided for the Council's consideration: . Award a contract to California Coastal Development for the entire contract for the Mason / Nelson ADA Ramp Replacement Project (all four intersection corners); • Award a contract for installing ADA ramps at three corners; • Award a contract for installing ADA ramps at two corners; . Award a contract for installing ADA ramps at one corner; • Do not award the contract; . Provide direction to staff ANALYSIS OF ISSUES: The existing curb corners are not ADA compliant. The City has received requests from members of the community for ADA ramps at this location, due largely to the need to accommodate those with disabilities attending activities at the Village Green such as Harvest Festival and Strawberry Festival. As a result, this location has been identified as one of the City's highest priority ADA projects. ADVANTAGES: The project provides the following advantages: 1. The ramps will be upgraded to current ADA standards. 2. The ramps are frequented by City residents, especially during downtown activities and festivals. 3. The City will also have the opportunity to create ADA access where it did not exist. 4. The City will use grant money designated for the project. DISADVANTAGES: � There is no perceived disadvantage of awarding the entire contract, except that it will utilize funds that could be dedicated to other projects. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The agenda was posted on Thursday, November 8, 2007. The agenda and staff reports were posted on the City's website on Friday, November 9, 2007. No public comments were received as of the time of preparation of this report. Attachment: 1. Bid Opening Log Sheet S:IPublic WorkslEngineennglCapital Projects120071PW 2007-01 (5666) Mason Nelson ADA RampslCouncillStaN ReportslCouncil Memo-Awardl.doc �d -� , BiD OPENING L��'��DE Ct'fY OF ARR�Y� October 12,2007,5.fl�p amps elson St A�A R GRAND Pllason S�� TO� 'f07AL ?OT CL BI_ �� $26 q20�� SQ'f A�- 61�- �g,23Q.OQ TOTAL B�p�B 'TO'TAl B�—� $g,23Q.00 $A3,516.00 BI�p` $1,500.00 $g 390.40 �g,230.00 �6,230A0 ,s NpME $g,626.00 6.00 BID4�R $18,98 In�� 600.00 �qa596.50 Ki�g Go��ete, $16,�00.04 $13,a00•UO �4,596.50 GomPanY �gpp.00 Gran�te�onstruction �q,596.50 G alifotn+a�Oastal pevelop�nt �'�,596.50 R� ..—� Ke��y Wet d�� strative Serv iceslCity C1eTk Qirecta�of A pirector of Public W6�5 c: ��ty ppana9er . — OO � pRROY� �.e. � c� ' INCOflPOR�TED 92 ti V � m � ��. �a. �a„ , MEMORANDUM P 4��FORN� TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS / CITY ENGINEER � BY: EVAN LARSON, ASSISTANT ENGINEER SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE CAMINO MERCADO / WEST BRANCH STREET TRAFFIC SIGNAL PROJECT, PW 2005-05 DATE: NOVEMBER 13, 2007 RECOMMENDAT�ON: It is recommended the City Council: A. accept the project improvements as constructed by Lee Wilson Electric Company, Inc. in accordance with the plans and specifications for the Camino Mercado / West Branch Street Traffic Signal Project. B. direct staff to file a Notice of Completion; and C. authorize release of the retention of $36,257.73, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. FINANCIAL IMPACT: The revised project budget is $389,910 (total construction costs = $313,369 base bid + $45,204 miscellaneous project costs, $31,337 contingency = $389,910). The final adjusted project cost is $331 ,303.90, resulting in a savings of $13,402. BACKGROUND: On January 10, 2006 Council awarded a construction contract for the Camino Mercado / West Branch Street Traffic Signal Project to Lee Wilson Electric, Inc. for $313,369. The project work included traffic signal installation, turn pocket installation for a dedicated freeway onramp, utility relocations and miscellaneous construction work. The traffic signal is installed and operational. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staff's recommendations; - Do not accept the project; - Accept the project, but do not authorize release of retention; or - Provide direction to staff. ��.— � CITY COUNCIL CONSIDERATION TO ACCEPT THE CAMINO MERCADO / WEST BRANCH STREET TRAFFIC SIGNAL PROJECT, PW 2005-05 NOVEMBER 13, 2007 PAGE 2 ANALYSIS OF ISSUES: Work has been compieted according to the contract documents. There are no outstanding issues to address. The project was initiated as a result of new deveiopments in and around the intersection of Camino Mercado and West Branch Street. Traffic Studies indicated a need for a signal to address a projected increase in the traffic volumes. ADVANTAGES: Traffic circulation through the intersection is enhanced and the construction was completed in advance of several of the major developments. Accepting improvements allows staff to close the project out and redesignate remaining funds to other project needs. DISADVANTAGES: The new infrastructure will result in additional maintenance responsibilities. The City will be responsible for future deficiencies that are identified. ENVIRONMENTAL REVIEW: On September 27, 2005 City Council found that the project is categorically exempt from CEQA pursuant to Section 15303(d) and directed the Director of Administrative Services to file a Notice of Exemption. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, November 8, 2007. The Agenda and report were posted on the City's website on Friday, November 9, 2007. No public comments were received. Attachment: 1. Notice of Completion S:\Public Works\Engineering\Capital Projects\2006\PW 2005-05 (5652)Camino Mercado-W Branch Traffic Signal\Council\Council Memo- Project Acceptance.doc L'� RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: ATTACHMENT 1 CITY CLERK CITY OF ARROYO GRANDE P.O.BOX 550 ARROYO GRANDE,CA 93421 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner or agent of owner of the interest or estate stated below the property hereinafter describe. 2. The FULL NAME of the OWNER is: The Cit�ofArrovo Grande 3. The FULL ADDRESS of the OWNER is: 214 East Branch Street.Arrovo Crande California 93420 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee 5. THE FULL NAME and FULL ADDRESS of ALL PERSONS,if any,who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: NAMES ADDRESSES None 6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein refened to: NAMES ADDRESSES None 7. All work of improvement on the property hereinafter described was COMPLETED December, 15 2006 8. The NAME OF THE ORIGINAL CONTRACTOR,if any,for such work of improvement is: Lee Wilson Electric Company 9. The sheet address of said property is: Camino Mercado/West Branch Street intersection 10. The property on which said work of unprovement was completed is in the City of Arroyo Grande, County of San Luis Obispo,State of Califomia,and is described as follows: Camino Mercada/West Branch Street Tra�c Si¢nal Proiect. PW 2005-OS Verification ofNON-INDNIDUAL owner.I,the undersigned,declare under penalry ofperjury under the laws ofthe State ofCalifomia that I am the Public Works Director oFthe aforesaid interest or estate in the proper[y described in the above notice;that I have read the said notice,that I lrnow and understand the contents thereof,and the facu stated therein are true and coaect. Don Spagnolo,PE,Director of Public Works/Ciry Engineer November 13,2007,Arroyo Grande,Califomia � --END OF DOCUMENT-- 5 V v'� 8.f. 4 pRROyO � ��+ MEMORANDUM � INCOxYORw7EO 9,Z V M � AlLY 10. 1911 * cR<<FOR��P TO: CITY COUNCIL FROM: STEVEN ANNIBALI, CHIEF OF POLICF"�` SUBJECT: CONSIDERATION OF AUTHORIZATION TO CLOSE CITY STREETS FOR THE 5TH ANNUAL ARROYO GRANDE VILLAGE IMPROVEMENT ASSOCIATION CHRISTMAS PARADE, NOVEMBER 25, 2007 DATE: NOVEMBER 13, 2007 RECOMMENDATION: It is recommended the City Council: 1)adoptthe attached Resolution authorizing closure of City streets for the 5�' Annual Arroyo Grande Village Improvement Association Christmas Parade; and 2) approve the installation of a street banner on E. Branch Street promoting Village Christmas activities. FINANCIAL IMPACT: The recommended alternative of a "partial closure" can be staffed by on-duty police personnel with no additional personnel. The "full closure" alternative would require, in addition to on-duty personnel, two additional police officers on overtime for two hours on at an estimated cost of $250.00. Mr. Eddie EI-Helou, parade organizer, has indicated he would reimburse the City for these costs. BACKGROUND: The 5"'Annual Arroyo Grande Village Improvement Association Christmas Parade is scheduled for Sunday, November 25, 2007 from 5:00 p.m. to 6:30 p.m. In the past, the parade has proceeded east on E. Branch Street from Bank of America and turned south on Short Street, terminating into Olohan Alley and disbanding behind City Hall. The Community Development Director has approved a Temporary Use Permit#07-024 subject to City Council authorization of the street closure. This year the parade organizers are requesting a "full closure"allowing the parade to continue past Short Street and City Hall to Mason Street, turning southbound on Mason Street, then turning into Olohan Alley and disbanding behind City Hall. A banner is also proposed for installation at the entrance to the Village promoting the Village Improvement Association's Christmas activities. 0 �- � CITY COUNCIL CONSIDERATION OF CHRISTMAS PARADE STREET CLOSURE NOVEMBER 13, 2007 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staff's recommendation to seek Caltrans approval for a partial closure as per past practice; - Direct staff to seek Caltrans approval for a full closure similar to the Harvest Festival; - Consider the full closure alternative for next year's event when the Caltrans relinquishment process is completed; - Modify as appropriate and approve staff's recommendation; or - Provide direction to staff. ANALYSIS OF ISSUES: It has been the past practice forthe Christmas Parade event that the Police Department would seek approval for a partial closure of E. Branch Street from Traffic Way to Mason Street to facilitate the event. (not including Mason Street). This partial closure allows fordetours around the Village event by utilizing Nelson Street and Mason Street. Full closure of East Branch Street would require detours outside the core area similar to the Harvest Festival Parade, but starting at Traffic Way. It is anticipated that this full closure will have an adverse impact on traffic being sent around the Village and will require significant signage and staffing for a limited time event. Normal practice would require Architectural Review Committee review ofthe proposed banner. However, given the timing of the proposal, it is recommended that it be approved by City Council in order to enable installation prior to the scheduled activities. ADVANTAGES: The advantage of the recommended alternative is that it follows a proven partial closure plan and reduces the detour distance around the short parade event and the inconvenience to the motoring public and residences in the surrounding area. The advantage of the full closure alternative is that it extends the parade route approximately one half block past City Hall. This alternative may be more advantageous to consider for next year's event when the Caltrans relinquishment process is complete. This would provide staff more time and flexibility to address potential concerns. U �" O� CITY COUNCIL CONSIDERATION OF CHRISTMAS PARADE STREET CLOSURE NOVEMBER 13, 2007 PAGE 3 DISADVANTAGES: The disadvantage of the recommended alternative of a partial closure is a slightly reduced parade route. The disadvantage of the full closure alternative is that it increases the detour distance around the parade event and the inconvenience to the motoring public and residences in the surrounding area. Additionally, the full closure requires significantly more signage and staff time to implement bringing into question a cost / benefit line of reasoning due to the short nature of the parade event. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENT: The Agenda was posted in front of City Hall on Thursday, November 8, 2007. The Agenda and report were posted on the City's website on Friday, November 9, 2007. No public comments were received. Attachment: 1. Proposed banner design ��'- 3 �1- � �. � z � x d H d ,ksA,di�'� �' .�`� i a , � �� 0 � ` � � . '�� • �'" a� � 1 � ' . � ' � e;�•t �`�' '�° — � o.� , 1 � ,. � s� � � (Partial Closure) RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE REQUESTING AUTHORIZATION TO CLOSE CITY STREETS FOR THE 5TH ANNUAL ARROYO GRANDE VILLAGE IMPROVEMENT ASSOCIATION CHRISTMAS PARADE, NOVEMBER 25, 2007 WHEREAS, the Arroyo Grande Village Improvement Association has requested closure and restricted parking on portions of E. Branch Street, also known as Highway 227, from Traffic Way to Mason Street and closure of Short Street at E. Branch Street, Bridge Street from Olohan Alley to E. Branch Street, Nevada Street from the Car Corral to E. Branch Street and Olohan Alley from Mason Street to Short Street(rear of City Hall)and restricted parking both at the rear of City Hall and on both sides of E. Branch Street from Traffic Way to Mason Street in the City of Arroyo Grande, State of California, from 5:00 p.m. to 6:30 p.m., Sunday, November 25, 2007; and WHEREAS, the reason for the street closures and restricted parking will be forthe purpose of holding a Christmas Parade. WHEREAS, the Arroyo Grande Police Department will arrange for signing and traffic control during the requested time period. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows: 1. That request be made of the State of California Department of Transportation for permission to close a portion of E. Branch Street, also known as Highway 227, from Traffic Way to Mason Street, for the period of 5:00 p.m. to 6:30 p.m., Sunday, November 25, 2007. 2. That request be made of said Department of Transportation for permission to restrict parking on both sides of E. Branch Street, from Traffic Wayto Mason Street,forthe period of 5:00 p.m. to 6:30 p.m., Sunday, November 25, 2007. 3. That the City Council authorize the closure and restricted parking of said street upon receipt of approval from the State Department of Transportation for said closure and parking restriction. 4. That the Arroyo Grande Police Department will arrange for"No Parking"signs on said street. �-�- 5 RESOLUTION NO. PAGE 2 5. That the City Council authorize the closure of the following streets: Short Street at E. Branch Street, Bridge Street from Olohan Alley to E. Branch Street, Nevada Street from the Car Corral to E. Branch Street and Olohan Alley from Mason Street to Short Street (rear of City Hall). 6. That the Arroyo Grande Police Department will control traffic around the street closures, and its officers will be stationed or detour signs posted, to give instructions and directions to motorists on detouring around the street closures. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Ordinance was passed and adopted this day of , 2007. �T' � RESOLUTION NO. PAGE 3 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ��- I (Full Closure) RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE REQUESTING AUTHORIZATION TO CLOSE CITY STREETS FOR THE 5TH ANNUAL ARROYO GRANDE VILLAGE IMPROVEMENT ASSOCIATION CHRISTMAS PARADE, NOVEMBER 25, 2007 WHEREAS, the Arroyo Grande Village Improvement Association has requested closure and restricted parking on portions of E. Branch Street, also known as Highway 227, from Traffic Way to Huasna Road and closure of Short Street at E. Branch Street, Bridge Street from Olohan Alley to E. Branch Street, Nevada Street from the Car Corral to E. Branch Street and Olohan Alley from Mason Street to Short Street(rear of City Hall)and restricted parking both at the rear of City Hall and on both sides of E. Branch Street from Traffic Way to Mason Street in the City of Arroyo Grande, State of California, from 5:00 p.m. to 6:30 p.m., Sunday, November 25, 2007; and WHEREAS, the reason for the street closures and restricted parking will be for the purpose of holding a Christmas Parade. WHEREAS, the Arroyo Grande Police Department will arrange for signing and traffic control during the requested time period. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows: 1. That request be made of the State of California Department of Transportation for permission to close E. Branch Street, also known as Highway 227, from Traffic Way to Huasna Road, for the period of 5:00 p.m. to 6:30 p.m., Sunday, November 25, 2007. 2. That request be made of said Department of Transportation for permission to restrict parking on both sides of E. Branch Street,from Traffic Wayto Mason Street,forthe period of 5:00 p.m. to 630 p.m., Sunday, November 25, 2007. 3. That the City Council authorize the closure and restricted parking of said street upon receipt of approval from the State Department of Transportation for said closure and parking restriction. 4. That the Arroyo Grande Police Department will arrange for"No Parking"signs on said street. 0'C � U RESOLUTION NO. PAGE 2 5. That the City Council authorize the closure of the following streets: Short Street at E. Branch Street, Bridge Street from Olohan Alley to E. Branch Street, Nevada Street from the Car Corral to E. Branch Street and Olohan Alley from Mason Street to Short Street (rear of City Hall). 6. That the Arroyo Grande Police Department will control traffic around the street closures, and its officers will be stationed or detour signs posted,to give instructions and directions to motorists on detouring around the street closures. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Ordinance was passed and adopted this day of , 2007. ��'�- � RESOLUTION NO. PAGE 3 TONYFERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY � �- I� 8•9• � pRRO�� c? FINCORPORRTED 92 MEMORANDUM � m # du�v ,o. ,e„ * c9�/F ORN�P TO: CITY COUNCIL � FROM: STEVEN N. ANNIBALI, CHIEF OF POLIC SUBJECT: CONSIDERATION OF DONATION OF SURPLUS BICYCLES DATE: NOVEMBER 13, 2007 RECOMMENDATION: It is recommended the City Council adopt a resolution declaring surplus property to be donated to the San Luis Obispo County Sheriffs Department to refurbish bicycles for needy children. FINANCIAL IMPACT: There are no costs to the City associated with this proposal. In that it has been the City Council's past policy to donate the bicycles to the Sheriffs Office, the City does not budget any revenues to be derived from a bicycle auction. BACKGROUND: As has been done in past years, the Police Department is requesting that all unclaimed bicycles that have been in the Department's custody in excess of 90 days be declared surplus. These bicycles have been turned in over the past year as found or were reported stolen and recovered by the Police Department. Attempts to locate owners and/or return the bicycles to their owners have been made, but the bicycles remain unclaimed. Due to limited storage space for bicycles, it is necessary to dispose of those bicycles held in excess of 90 days. Upon being declared surplus, the bicycles will be donated to the Sheriff's Department. There the bicycles will be renovated by prisoners at the County Sheriffs Honor Farm and subsequently donated to needy children during the Holiday Season. In past years, some of these donated bicycles have been returned to the Police Department to be given as gifts to needy children during the "Santa Cop" Program. �9- � cmr couNCi� CONSIDERATION OF DISPOSAL OF SURPLUS BICYCLES NOVEMBER 13, 2007 PAGE 2 The following is the inventory of bicycles proposed for disposal: CASE # MANUFACTURER COLOR SERIAL NUMBER 0602044 Mongoose Red SAP3B23705 0602034 Miyata Blue L284730 0601920 Next Yellow 67233518 0601782 Mongoose Chrome 04G62463 0601773 Kens Purple L020347017 0601443 GT Green H3C62625 0601213 Huffy Pink SNP4C06747 0601176 Diamondback Blue No Serial Number 0601461 Motiv Blue D3BC06244 0601466 Roadmaster Black 01476975 0700248 Roadmaster Red SNFSDD04H08559 0700311 Huffy Pink K45979302713F1744 0700315 Specialized Black P9FF28725 0700324 Univega Red GQ4B7780 0700351 Mongoose Red VC2F0101198 0700463 Roadmaster PLE SNFSD05J65823 ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staffs recommendation to utilize the Sheriff' Department Bicycle Refurbishment Program; - Direct staff to pursue auctioning the bicycles to obtain addition City revenue; - Direct staff to develop an alternative bicycle disposal program; - Modify as appropriate and approve staffs recommendation; or - Provide direction to staff. ANALYSIS OF ISSUES: The Sheriff's DepartmenYs Bicycle Refurbishment Program currently renovates surplus bicycles by utilizing prisoners at the County Sheriffs Honor Farm. The refurbished bicycles are subsequently donated to needy children during the Holiday Season. There is a need to ensure that surplus bicycles are properly refurbished and made safe for distribution to the public. Currently, the City of Arroyo Grande does not have the staff time and equipment to properly ��}—o� J CITY COUNCIL CONSIDERATION OF DISPOSAL OF SURPLUS BICYCLES NOVEMBER 13, 2007 PAGE 3 refurbish the bicycles. The bicycles could alternatively be sold "as is" at the City auction. However, their value would be limited and the donation program to needy children would be adversely impacted if the City did not participate. ADVANTAGES: The advantage of the recommended alternative is that the disposal of surplus bicycles frees storage space and provides bicycles for needy children through the Sheriff's DepartmenYs Bicycle Refurbishment Program. Additionally, City staff are relieved of the obligation to ensure the bicycles are in safe working order and do not have to manage the auction of bicycles in varying degrees of disrepair. DISADVANTAGES: Use of the Sheriffs DepartmenYs refurbishment program reduces the possibility of any City generated revenue gained by selling the un-refurbished bicycles at the City auction. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, November 8, 2007. The Agenda and report were posted on the City's website on Friday, November 9, 2007. No public comments were received. $9 -3 i RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING SURPLUS PROPERTY TO BE DONATED, TO THE SAN LUIS OBISPO COUNTY SHERIFF'S DEPARTMENT PROGRAM TO REFURBISH BICYCLES FOR NEEDY CHILDREN WHEREAS, the City of Arroyo Grande has certain bicycles that have been turned in to the Police Department as found items, or for other reasons, and not claimed by the owners; and WHEREAS, the San Luis Obispo County Sheriffs Department is conducting a program to rehabilitate bicycles and donate them to needy children; and WHEREAS, in past years, some of these donated bicycles have been returned to the Arroyo Grande Police Department to be given as gifts to needy children during the"Santa Cop" Program. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does declare as surplus the property listed in Exhibit"A"attached hereto and incorporated herein; and BE IT FURTHER RESOLVED that the bicycles declared herein as surplus be donated to the San Luis Obispo County Sheriffs Department for rehabilitation and distribution to needy children. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 2007 �`9-� . � RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY �9 -5 EXHIBIT "A" The following listed bicycles have been held for 90 days orlonger with no owners located. It is requested that these case numbers be declared as surplus, to be turned over to the Sheriff's Department to be refurbished for needy children: CASE # MANUFACTURER COLOR SERIAL NUMBER 0602044 Mongoose Red SAP3623705 0602034 Miyata Blue L284730 0601920 Next Yellow 67233518 0601782 Mongoose Chrome 04G62463 0601773 Kens Purple L020347017 0601443 GT Green H3C62625 0601213 Huffy Pink SNP4C06747 0601176 Diamondback Blue No Serial Number 0601461 Motiv Blue D3BC06244 0601466 Roadmaster Black 01476975 0700248 Roadmaster Red SNFSDD04H08559 0700311 Huffy Pink K45979302713F1744 0700315 Specialized Black P9FF28725 0700324 Univega Red GQ467780 0700351 Mongoose Red VC2F0101198 0700463 Roadmaster PLE SNFSD05J65823 0 � '� I pRROYp ��■ � �� r''A � INCORVOFATEO yz u ° m I � JUIY 10� 1011 * c9��FORN�P MEMORANDUM TO: CITY COUNCIL FROM: DOUG PERRI� DIRECTOR OF PARKS, RECREATION AND FACILITIES � SUBJECT: CONSIDERATION OF APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH THE LUCIA MAR SCHOOL DISTRICT FOR THE BRIGHT FUTURES PROGRAM DATE: NOVEMBER 13, 2007 RECOMMENDATION: It is recommended the City Council 1) approve a Memorandum of Understanding ("MOU") (Attachment 1) with the Lucia Mar Unified School District ("LMUSD") for the Bright Futures After School Program ("Bright Futures"); 2) authorize the City Manager to sign the MOU; and 3) authorize the City Manager to approve minor changes to the MOU determined beneficial to the program. FINANCIAL IMPACT: General Fund revenues have been allocated in the FY 2007-08/FY 2008-09 Bi-annual Budget for the Children In Motion program (CIM). The CIM program will not collect participant fees from Margaret Harloe Bright Futures participants. LMUSD will reimburse the City of Arroyo Grande's expenditures, not to exceed $67,412.50 for on site staff time, one (1) hour per day administrative time for the Recreation Coordinator, training, cell phones, supplies and fingerprinting associated with the Bright Futures Program at Margaret Harloe School. The CIM program for before school care, teacher in service training days and some holidays will collect fees of approximately $19,000. Total projected 2007-08 school year revenue for the Harloe School CIM program is $86, 400. FY 2006-07 school year revenue at Harloe School was $88,000. Since the Parks, Recreation and Facilities Division was not notified until late summer that Harloe School would be a funded for the Bright Futures program the $1,600 reduction in revenue was not anticipated nor reflected in the FY 2007-08/FY 2008-09 Bi-annual Budget. BACKGROUND: LMUSD believed it would receive State funding beginning in January 2007 for after schools enrichment programs at all of its elementary and middle schools. City Recreation Division staff were requested to provide enrichment programs at Branch, Ocean View and Harloe Elementary Schools, but State and Federal funding was denied. In the summer of 2007, LMUSD was notified it qualified for five (5) years of 21 st Century funding for an after school enrichment program at Margaret Harloe Elementary School. The 215t Century Program is federally funded, but administered by the State of California. Enrichment programs include classes, tutoring, homework support and �h - � CITY COUNCIL CONSIDERATION OF APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH LUCIA MAR UNIFIED SCHOOL DISTRICT FOR THE BRIGHT FUTURES PROGRAM NOVEMBER 13, 2007 PAGE 2 snacks. LMUSD named its program "Bright Futures After School Program" ("Bright Futures") and once again requested the City of Arroyo Grande provide the enrichment programs at Margaret Harloe Elementary School. No fees are charged to Bright Futures participants. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve the MOU with Lucia Mar Unified School District, authorize the City Manager to sign the MOU and authorize the City Manager to approve minor changes to the MOU determined beneficial to the program. - Make modifications and approve the MOU; - Do not approve the MOU, which would cause the City of Arroyo Grande's Children In Motion Program to stop operations at Margaret Harloe Elementary School; - Provide Direction to staff. ANALYSIS OF ISSUES: Bright Futures is strictly an after school program. The CIM program will continue to provide standard care before school, on teacher in service training days and for some other non-school days, such as the Wednesday before Thanksgiving. It should be noted that Ocean View and Branch Elementary Schools did not qualify for 215� Century funding and the CIM program continues to provide normal before and after school childcare services at those sites. School Districts with 21St Century funding are required to partner with other agencies to provide programs. Since the City of Arroyo Grande's Children In Motion program has been providing before and after school childcare at Harloe School for the past eighteen (18) years, LMUSD asked the City to partner at that site. The San Luis Obispo County YMCA and the United South County Boys and Girls Club partner with LMUSD to provide Bright Futures programs at other qualified school sites. After the 2007-2008 school year began the Lucia Mar School District presented staff with a draft MOU, which if approved will be effective August 27, 2007 through June 13, 2008. If the Council approves the MOU it will then be submitted to the LMUSD School Board for its consideration. The MOU will need to be renegotiated and renewed annually. ADVANTAGES: The City has been providing high quality before and after school child care at Margaret Harloe Elementary School for over eighteen (18) years. During the 2007-08 school year, the CIM program will generate an estimated $86,400 at that site. City Council approval �h -a CITY COUNCIL CONSIDERATION OF APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH LUCIA MAR UNIFIED SCHOOL DISTRICT FOR THE BRIGHT FUTURES PROGRAM NOVEMBER 13, 2007 PAGE 3 of the MOU would allow the CIM to continue providing after school programs for the students at Margaret Harloe Elementary School. If the City does not provide services for the Bright Futures Program, the school site will probably not be available to the Recreation Division for winter, spring and summer programs. The after school program is also important to the City's recreation program-because it provides an opportunity to engage the participating children and families in other activities. DISADVANTAGES: Since the Bright Futures program reimburses the City only for actual costs incurred there will be a minor reduction in revenue. The maximum the City can be reimbursed for staff, cell phones, supplies and fingerprinting is $67, 412.50. Attachment: 1 . Memorandum of Understanding between the City of Arroyo Grande and the Lucia Mar Unified School District � 0 �1' � MEMORANDUM OF UNDERSTANDING City of Arroyo Grande/1lreza Mar Unified Schaod Dirtnct Brigbt Fxtunr A�ter School Pmgram This Memorandum of Undexstanding ("MOU") is entered this 27th day of AugusT, 2007 (tlie "Effecdve Date") by and between the Lucia Max Urufied School District ("LMLTSD"), a scliool distcict oxganized under the laws of the State of CaliEocnia, and City of Axroyo Grande ("City"), x municipal corporadon foxxned under the laws of the State oE Califomia (LMLJSD and City are sometimes collecdvely refuxed to hecein as the "Pazties"). WHEREAS, LMUSD is a school district that exists pximarily to opexate public schools ox to contrlct for public school services within its jurisdiction; WHEREAS, City is a public agency which, through its Parks, Recreation and Faciliries Depaetment, offers certain seroices and faciliues which ace conducive to LMUSD's educational operations and sexvices; � WHEREAS, by this MOU, the Paxdes wish to memorialize the texms and conditions Eor joint operauon oE the Bright Fuaue's After-School Program (`Btight Futures Program'�. NOW THEREFORE, in considerauon of the mumal covenants and condirions set forth hexein, the Pardes �gxee as follows: 1. Term. This MOU shall remain in full Eorce and eEfect Erom the Effective Date until June 13,2008, or unless terminated, puxsuant to Paxagraph 5. 2. Services to be performed by Citv. In oxder to implement the Bright Futuxes Program, Ciry shall pecform/ provide fox the following: ' A. Bright Futsrn� Pmgram. Plan, provide, and/ox facilitate activities and classes Fox the Bright Futuxes Program at Hacloe Elementary fox the pexiod of August 27, 2007 to June 13, 2008. These acdvities shall Ue developmentally age appropriate and sliall include, Uut not be limired to, the following components: teaching classes tutoring, homework suppoxt, and distributing daily snacks in the thcee core areas of academic core, academic support and ; academic enrichment dady unul 6:00 pm as outlined in the After School Educauon and Safety(ASES) gxant. B. Operatinq Hourr. Opexare the Bxight Futures Program on all Harloe student attendance days from unmediately after school to 6:00 pm. The Bxight Fumres Pxogxam shall be oxganized and fully opexational from the first day of school. 3. City Requirements. In order to unplement the Bright Futures Progxam, the Eollowing shall Ue required of Ciry: 11. Truining. Two City staFE members will attend 5 mandatory State Txainings on California State Standaxds Eor teaching academic classes. Citp stlff who attend tl�ese trainings shall teach the� fellow staff inembexs wliat diey leaxned at tlie training. Meeting agendas and/or notes of peex teadiing and sharing of this information shall be xequixed to provide proof of this requirement. 8h -� B. No Child Lc� Behixd Compliance. City's Parks, Rccreauon and Facilides Director will pxovide LMUSD's Bright Fu[ures Program Cooxdinator sufficient pxoof that City staff is No Child LeEt Behind (NCLB) certified, including, but not limited to,vexiFcation of 48 or moxe college units or an AA degzee. If any Ci[y staff inember does not have 48 or more college units ox an AA degcee, that staff inember may take the NCLB test offered by LMUSD. Fox any City staff member who does not pass the NCLB test, they may take a dass offered by LMUSD Adult Educadon and then ce-take the test. C. LMUSD / City Meeting. Ciry's Directox of Parks, Recreadon and Facilities, and or his/ I�er designee, will meet once a month wid� LMiJSD's Cootdinator to discuss successes, concems and soluuons of the Bxight Futuxe Program. Wxitten reports of these meedngs will be given to LMUSD's Bright Futures Program Coosdinator. D. Psrmiree. The City shall kcep die presnises clean and sliall put all equipment and supplies away. All cooms and axeas used by City unll be left neat and ordexly. City will use only supplies designated for aftex school use. 3. Obligations of LMUSD:LMUSD shall be obligated to satisfactoxily perform all of the following: A. Curriczrlum. The Bxight Futures Program will follow the cuxriculum set farth by LMLJSD. The cuxriculum will be supparted by ASES State Academic Txainings and a Bright Futures Program Coordinatox pxovided by LMIJSD who will visit the sire to obseroe the implementation of the cuxriculum, and oFfex Eeedback and demonstradon lessons to the City Staff when needed. B. No Cbild Left Behind Truzning LMUSD shall offex NCLB rsaining for any City staff inembex who does not have 48 college units ox and i1A degree. LMUSD will offec a class through Lucia Max Adult Education where City staEE membexs may study, take and retake the class at no charge. C. Faiilitier. LMUSD agrees to make avtilable to City appxopriate and adequate facilides for the Bright Futures Program. 4. Budget, Compensation & Houts. Contingent upon funding Erom the Aftex School Education and Safety Grant, LMUSD shall xeimUurse City for all seroices xendered, not to exceed a total oE $67,412.50 City shall submit monthly invoices indicadng seroices rendered and payments due; LMUSD shall prompdy xemit payment to Ciry Eoc such services. Such seivices and charges are described as follows: A. Bright Futures Pmgram Site Coordinator. Bxight Futures Progxam Site Coozclinatox sexvices shall be munbursed at$16.00 per hour and shall work for 4.0 houxs each day after school for 169 days, plus 11 nununum school days at 6.5 houxs each for 180 total school days. B. (3rzght Puturer Pro,qram Recreution Leuder. Btight Putuxes Pxogram Recreation Leader seroices s'hall be xeunbuxsed at $13.00 pex liour for 4 houxs eadi day after school fox 169 days, plus 11 minimum school days at 6.5 liouxs each fox 180 total school days. LMiJSD will reimbutse Eunding to maintain staffing xados of 1 adult for every 20 students Eor up to Five Recreation Leadexs. Any Recreation Leadeis necessary to mtintain a lower ratio axe the xesponsibiliry of City. C. Bn�ght Futurer Pmgrum Recreution Adminirtrative Caordinutar. Bxight Futures Program Recreadon Administrauve Coordinaror seroices shall be revnUursed at $25.00 per hour Eor 1 hour each day fox 180 sdiool days. gh - 5 D. Tiuining. LMUSD will pay the two City staff inembers who attend the five mandatory State T'rainings, as discussed above, at their normal ho�ly xates, not to esceed$1,015. L. Cell Phone. 1 cell phone expense not to exceed $45.00 per month, Eoc a total of$450.00 ovex ten months F. Supplzer.Administradve supplies and materials not to exceed$400.00 per yeax. G. Finge�prznting. Fingerpxinting costs for up to 5 individuals not to exceed$500 per year. 5. Termination of MOU. This MOU shall texminate on June 13, 2008, unless texminated eaxliex , puxsuant to Section G Uelow ox upon 30 days written nodce to the othex Pazcy. This MOU may Ue estended by written agreement between the Parues. , G. Review by LMUSD. LMUSD reseroes the right to texminate this MOU at any time LMUSD determines that the quality oE the Bright Futures Pxogram implemented by City is not meedng the needs of the students. Determination of"meeting d�e needs of the students" shall be made by the LMUSD Assistant Superintendent of Instruction, oz his/hex designee and shall be based on the following: 1) periodic reviews conducted by the Bright Futures Program Director and scliool site pexsonnel including the Principal and / ox Bright Futuxes Coordinatox; 2) any concexns will be idendfied pcomprly in wxidng using an evaluauve diecklist and narradve obseroation form to the Ciry Packs,Recreation and Facilides Department Director; and 3) City will have 30 calendax days in which to improve such concerns. 7. Personnel. LMUSD and City understand that all seroices provided under this MOU shall be performed by Ciry employees. Ciry shall provide its employees with all legally required employee benefits, including Workexs Compensation insurance. All City staff will pxovide LMUSD documentadon Eor Tubetwlosis ('IB) and fingerprinting cleaxance. 8. Amendment. No supplement, altexauon, vaciadon, modification, ox amendment oE this MOU shall be Uinding,unless agreed upon in�vriting Uy Uoth Paxties. 9. Indemnitv. A. LMUSD agrees to indemnify, deFend, and liold City harmless from all liability, penalties, � losses, damages, costs,expenses, causes of acrion, claims,ox judgments axising from any death, bodily injury,pexsonal injury, or pxoperty damage and arising out of negligence or willful misconduct of LMUSD ox LMUSD's agents or employees. B. Ciry agxees to indemnify,defend, and hold LMUSD haxmless Fxom all liabiliry,penalties, losses, damages, costs,expenses, causes of acdoq clauns, or judgments arising fxom any death,bodily injury,personal injury,or pxoperty d:unage arising out of negligence or willful misconduct of Ciry ox City's agents or employees. � 10. LMUSD/City Capacity. The Paxdes shall at all times remain as to each other, wholly independent. Neithex paxty shall, at any time ox in any mannex xepresent that it, or any oE its officers, employces, ox agents axe in any manner officers, employees, or agents of the odiex. Except as specified in this MOU, neither plrry shall incur ox have the powex to incur any debt, obligadon, ox liabiGty whatever against the othex, or Uind the other in any manner. 8h - � , 11. Endre Agreement. This MOU constitutes die entire agzeement between the Parties pertaining to the subject matret contained herein, and supersedes any and all prior ox contemporaneous agreements,xepresentations,ox understandings of the parues. 12. Notices.Any nouces,requests and demands made by the City and/or LM[JSD regarding the Bright Futures Progcun and tMs MOU shall be directed as follows: To the City: City oEArxoyo Grande � Attn: Doug Pesxin , Director of P1xks,Recreauon and Facilities PO Box 550 Arxoyo Grande To the LMUSD: Lucia Max Unified School District 602 Oxchaxd Street Arroyo Grande, CA 93420 13. Attorn�'s Fees. Notwithstanding any contrary provisions contained herein,and to provide for enfoxcement of tliis MOU, the pardes reserve to themselves the right to inivate and to puxsue anp ' legal acdon necessuy to enfoxce the terms oE this MOU. In the event of legal action, the pxevailing paxty shall be entitled to recovex from the non-pxevailing party reasonable attomeys'fees and costs and expenses actually incurxed,in addiuon to any othex relief the coux[deems just and propex. 14. Goveming Law. The texms of d�is MOU shall be interpreted according to the laws of the State oE CaliEornia. IN WITNESS WHEREOF, the parties hexeto have caused this Memosandum of Understanding to be executed by and thxough the�xespecdve authozized officexs, as of the date fust written above. Lucia Mar UniSed School District Ciry of Axroyo Grande Dr. William Bxand Steve Adams, Superintendent Ciry Manager Date: Dare: � h -�l . .1. pRROyO OF �',p � INCOFPORATED 9 � � m MEMORANDUM # JULY 10. 1911 * c9��FOR��P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER,�( v.,�� BY: MICHAEL GALVIN, PUBLIC WORKS INTERN SUBJECT: CONSIDERATION TO APPROVE SEWER SYSTEM INCIDENT _ REPORT FORM AND PROPOSEDIMPROVEMENTS DATE: NOVEMBER 13, 2007 RECOMMENDATION: It is recommended the City Council: 1. approve and implement the use of the new Sanitary Sewer System Report Form; 2. approve and record the locations of new bolt-down manholes; 3. approve installation of a new sewer manhole behind 410 East Branch Street; and 4. appropriate $11,000 from the Sewer Fund. FINANCIAL IMPACT: Approving the locations for the new lock-down manholes will have an estimated cost impact of $1,000 on the current fiscal year operating budget. This will be a joint project with the South San Luis Obispo County Sanitation District (SSLOCSD). The expected cost of the installation of the new sewer manhole behind 410 East Branch Street is $10,000. These funds need to be appropriated from the Sewer Fund. BACKGROUND: On June 27, 2007, the California Regional Water Quality Control Board issued a Civil Liability Complaint to the City of Arroyo Grande in response to a sewage spill that occurred in Arroyo Grande Creek on March 14-15, 2007. At the August 28, 2007 Council meeting, Council Member Feilows requested that the revised sewer spill complaint form be prepared for review and a cost estimate for installation of a new manhole at the site of the above mentioned sewage spill be submitted for approval. At a prior meeting, Mayor Ferrara had also requested staff research the potential for bolt- down manhole covers in response to blockages that have been experienced due to debris discarded in the sewer system. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve the new Sanitary Sewer System Report form, approve the locations identified for installation of lock-down manhole lids, approve the installation of a new manhole at the spill locations, and appropriate necessary funding; � l — � CITY COUNCIL CONSIDERATION TO APPROVE SEWER SYSTEM INCIDENT REPORT FORM AND PROPOSEDIMPROVEMENTS NOVEMBER 13, 2007 PAGE 2 OF 3 - Do not approve the staff recommended actions; - Approve some of the staff recommended action; - Request alternate locations and/or changes to the proposed form; - Provide direction to staff. ANALYSIS OF ISSUES: One of the problems leading to the March 2007 sewage spill was inaccurate information received from the complaint regarding the nature and location of the incident. However, the complainant also did not provide contact information, which precluded staff from necessary follow-up to verify the reported information. As a result, the purpose of the new form is to gather information that will lead to a better understanding of a sewer system problem following an initial report filed by a resident. The new form aliows any member of staff to walk any resident through the brief series of questions. Lock-down manhole covers are to be installed as part of the effort to prevent unauthorized access to the manholes and any issues that could occur as a result of such access. The locations that have been identified for lock-down manhole covers are those locations that could potentially be accessed by individuals as sites for illegal dumping. These sites are hidden from plain sight in alleyways or behind commercial properties. The manhole covers would be sealable using a locking bolt possessed by the Public Works Department. The use of lock-down manhole covers could be viewed as a test program, where success may result in wider use in the future. Installation of the new sewer manhole is to occur based on the recommendations of the Regional Water Quality Control Board. There is an existing manhole on the City's sewer line, approximately 10 feet from the connection to the South San Luis Obispo County Sanitation DistricYs trunk line. By installing a manhole at the connection of these two pipes, the maintenance staff will be able to clean the entire length of the City's pipeline. ADVANTAGES: The recommended actions are intended to minimize the chance of future sewer related spills and subsequently avoid additional complaints by the Regional Water Quality Control Board, as well as to better prevent any environmental damage to the City's creek system. By taking the recommended actions, the City will satisfy requests for action as suggested by the Regional Water Quality Control Board. The lock-down manhole covers will also help maintain maximum capacity in the City's sewer lines by avoiding illegal dumping of debris. DISADVANTAGES: Disadvantages identified include the difficulty in installing the new manhole cover, uncertainty whether the covers will prove difficult for maintenance staff to remove, and pl � CITY COUNCIL CONSIDERATION TO APPROVE SEWER SYSTEM INCIDENT REPORT FORM AND PROPOSEDIMPROVEMENTS NOVEMBER 13, 2007 PAGE 3 OF 3 whether it will be difficult to match the bolt threads that would be used when reinstalling the manhole cover after it has been removed from maintenance. ENVIRONMENTAL REVIEW: " No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, November 8, 2007. The Agenda and report were posted on the City's website on Friday, November 9, 2007. No public comments were received. Attachments: 1. City of Arroyo Grande Sanitary Sewer System Incident Report Form (DRAFT); 2. Location map identifying lock-down manhole locations; S:\PUblic Works\Engineering\STAFF\mgalvinlsewer projects sr.doc � � - 3 Attachment 7 Jp;CITY oF Ciry of Arroyo Grande � P. O. Box 550 —` Arroyo Grande, CA 93421 ��=�"o��t 805-473-5440 " � Fax: 473-5443 CITY OF ARROYO GRANDE INCIDENT REPORT IMPORTANT: PLEASE GET ALL CONTACT INFORMATION FROM CALLER. THE CITY WAS FINED $65,000 AS A RESULT OF THE LAST SEWAGE_SPILL. THE CITY IS ON NOTICE THAT OUR FAILURE TO ADEQUATELY REACT TO THE NEXT SPILL WILL RESULT IN A SIGNIFICANTLY LARGER FINE! Date Time Name Phone Address Location or address of sewer concern or complaint: Nearest cross street: Type of incident: ❑ Spill ❑ Odor Spill appearance point: ❑ Pipeline ❑ Manhole ❑ Building or structure ❑ Seeping from ground ❑ Sewer pump station ❑ Other Private lateral incident: Name of responsible party (for private lateral spill only, if known): Where did spill drain to? Check all that apply: ❑ Creek ❑ Drainage basin ❑ Other paved surface ❑ Storm drain ❑ Street/curb and gutter ❑ Surface water ❑ Unpaved surface ❑ Other (specify below): Report taken by: Date: Time: B � -� For City Staff Use Only: Spill cause: ❑ Debris ❑ Flow exceeded capacity ❑ Grease deposition ❑ Operator error O Pipe structural problem/failure ❑ Pump station failure ❑ Rainfall exceeded design 0 Root intrusion ❑ Vandalism ❑ Other * Did any of the spill discharge to a storm drainpipe that was not fully captured and returned to the sewer system? ❑ Yes ❑ No * Required if spill cause is other: Spill response activities: - Report completed by: Date: � ; - 5 � Attachment 2 ,.. . ,. .. ; _... -..,,�.. «x , ,, . . .. .; .., , u ,.... , t :.:. , ; . v{ ra.,; r-:�� '� ' �� ,D a ^En � . . •. ' •�'+,�.. .�..., ' l.�tl ' k Y � � }'C': F S .,h = � . � .�� ...� �. . �� ' �� . . "� t ,r . , I . :'t'.,� . '.. .�,,::,, �'�{j .w Z .p��µ � 45�q t . 3�� .. • RI� �4e ... . V .tr� ��^ .rv� . . 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' .-. .. , _ . . , . : . � ,T,.y....; , °,.iw �:: - . -:.: n ,.. . - ;::�u� r�t� :. . ...-x. ,.9. _ :. �� ..y;:7.. ;. ...'';y.,y�Mrt��".54:1�mF., a .. :y.. :.:.r. :...,,:,,,:"��` l�:w.5:t4:�� .. : �' .d :�. ._. . � . . . . ,., . . ..... ,V� .... ,.�. .,.., _,,..__. ..... �..�......._�..::.w:.;.....E__.....,�...,. . . , . ., . � . � ' I � PRaoro 8■J• pE C,P � NICONPORATED y2 V O m * .�`Y �a, ,8�, * MEMORANDUM ' c4��FORN�P TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER � SUBJECT: CONSIDERATION OF EXTENSION OF AGREEMENTS WITH GRANDE MOBILE MANOR AND HALCYON ESTATES FOR TEMPORARY WATER SERVICE DATE: NOVEMBER 13, 2007 RECOMMENDATION: It is recommended the Council approve an amendment to the existing Agreements with Grande Mobile Manor and Halcyon Estates extending temporary water service for an additional 12-month period. FINANCIAL IMPACT: The City receives approximately $23,000 in annual Water Fund revenue from water service to the mobile home parks, which includes an additional fee charged for service to users outside the City. BACKGROUND: On October 28, 2003, the City entered into Agreements with Grande Mobile Manor and Halcyon Estates (at that time known as Double J Park) to provide temporary water service. Their wells had been deteriorating and infiltrated with high levels of nitrates. As a result they were no longer suitable as a source for domestic water to the mobile homes. Both mobile home parks are in the County unincorporated area, but within the City of Arroyo Grande's sphere of influence. The Agreements were established for a five-year period in order to provide time for the mobile home park owners to make other arrangements for a permanent supply. In addition, City staff recommended the Agreements be extended indefinitely if the City could obtain credit through the Water Management Agreement for the Arroyo Grande well water no longer being utilized by the mobile home parks. Essentially, the City water would replace their prior well water use, which would have no impact on the safe yield since the water sources are all drawn from the same basin. City staff entered discussions with representatives from other jurisdictions participating in the Water Management Agreement and had reason to believe the proposal would be acceptable. As a result, the mobile home park owners made little gJ - � CITY COUNCIL EXTENSION OF MOBILE HOME PARK WATER AGREEMENTS NOVEMBER 13, 2007 � PAGE 2 progress on other alternatives. However, a formal agreement drafted by City staff , that would provide the City credit in its water allocation for the mobile home park water has been rejected by two of the three jurisdictions. ALTERNATIVES: The following alternatives are provided for the Council's consideration: • Approve the proposed amendment to the Agreements; • Modify the terms of the amendment to provide for a shorter or longer extension; • Approve the proposed extensions, but communicate to mobile home park owners to seek alternatives other than City of Arroyo Grande service for future water; • Do not approve the Agreement extensions; • Provide direction to staff. ANALYSIS OF ISSUES: The City is not legally obligated to provide water service beyond the term of the existing Agreements. However, staff believes it is appropriate because the mobile home park owners have not had sufficient time to make alternate arrangements since it was determined the City would not be successful in obtaining credit in its water allocation for the mobile home park wells. The following options exist to address the mobile home park's water needs in the future if the extension is approved: . The mobile home park owners may upgrade the existing wells. Based on staffs discussions, they are willing to make the necessary improvements, but prefer other options due to the level of monitoring required and potential liability created by recent State regulations adopted involving water quality. • The City can request the otherjurisdictions to reconsider providing credit within the City's allocation for the well water use discontinued by the mobile home parks. The Mayor has suggested a joint meeting be held with the elected representatives of the other jurisdictions to review a variety of water related issues. City staff is working with staff from the other agencies to schedule the meeting and this issue could be included on the agenda. • The mobile home park owners may request consideration of annexation if they are able to reach agreements with the tenants regarding loss of rent control that would occur if annexed to the City. However, the City's existing policy requires annexed property to provide an adequate water supply. As a result, the only way to meet this requirement would be to still obtain credit within the City's water allocation for the existing mobile home park wells. . The City Council could take action to provide water service on an ongoing basis without obtaining credit since the parks utilize a relatively small amount. It is estimated that the City provides approximately nine acre feet per year. • The mobile home parks may request to be transferred from the City of Arroyo Grande to the Oceano Community Services District (OCSD) sphere of influence S:�Administration\CITY MANAGER\STEVE\Council Reports�Ivtobile Home Park Agreement Extensions 11.13.07.doc gJ - I CITY COUNCIL EXTENSION OF MOBILE HOME PARK WATER AGREEMENTS NOVEMBER 13, 2007 PAGE 3 and then request water service from OCSD. Based on their policies, OCSD would likely not be opposed to providing the mobile home parks with water service if they were in the District. Staff held a meeting with the mobile home � park owners and the OCSD General Manager to discuss potential solutions • The mobile home parks may request OCSD to provide water service and the City of Arroyo Grande to wheel the water through its existing distribution system. Based on their existing policies, it would be unlikely that this would be approved. However, there is an approved development adjacent to the mobile home parks that will involve the installation of infrastructure that would make it much more economical for the mobile home parks to connect to the OCSD system. As a result, it may be possible to request a temporary water wheeling agreement until the development is constructed. ADVANTAGES: Since the mobile home parks are in the City's sphere of influence, staff believes it is in the City's best interest to assist them in properly addressing their water service needs and ensuring they have an adequate future water supply. Extension of the Agreements will enable time to address alternatives and the amount of water provided is not yet needed by the City. Under any of the alternatives, staff believes 12 months is the minimum amount of time that will be required to make necessary arrangements. The advantage of future annexation would be the ability to require improvements to the intersection that could improve the appearance and safety of the City entrance on Halcyon Road. Service from OCSD is likely the most readily feasible alternative at this time, but it would require an expensive investment that could better be applied to the intersection improvements. DISADVANTAGES: Staff does not believe there are disadvantages to approving the temporary extension. However, there would be disadvantages to approve the option of providing ongoing water service without receiving credit in the City's groundwater allocation. While it is only a small amount, it has been the City's practice to address water needs of City residents before those of residents outside the City. Since projections indicate the City will require additional water resources to meet long-term needs, every amount is important to addressing the potential projected gap. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, November 8, 2007. The Agenda and report were posted on the City's website on Friday, November 9, 2007. No public comments were received. S:�P.dministra[ion\CITY MANAGER\STEVE\Council ReportsUvfobile Home Pazk Agreement Extensions 11.13.07.doc �J CITY COUNCIL EXTENSION OF MOBILE HOME PARK WATER AGREEMENTS NOVEMBER 13, 2007 PAGE 4 Attachments: 1. Proposed Amendments to Agreements for Temporary Water Service S:�Administration\CITY MANAGER\STEVE\Council ReportsUvlobile Home Park Agreement Extensions 11.13.07.doc � ` _ �J i FIRST AMENDMENT TO AGREEMENT FOR TEMPORARY WATER SERVICE BETWEEN THE CITY OF ARROYO GRANDE AND OWNERS OF GRANDE MOB�ILE MANOR I This First Amendment to the Agreement for Temporary Water Service ("First AmendmenY') is made and entered into this day of 2007, by and between the City of Arroyo Grande ("City"), a Municipal Corporation of the State of California, and The Knollenberg Family Trust, Charles F. Knollenberg and Marilyn L. Knollenberg Trustees, owners of Grande Mobile Manor ("Grande Mobile"), referred to herein collectively as "the Parties" or individually as a "Party." WHEREAS, Grande Mobile is a mobile home park consisting of 34 mobile homes and one (1) single family home located in the unincorporated area of San Luis Obispo County, along the southerly boundary of the City adjacent to the intersection of Halcyon Road and the Pike; and WHEREAS, on January 28, 2003, the City entered into an agreement to serve potable drinking water to Grande Mobile (the "AgreemenY'); and WHEREAS, the Agreement to serve Grande Mobile was due to its well becoming infiltrated with high levels of nitrates and other minerals; and WHEREAS, Grande Mobile obtained approval of an extraterritorial agreement through the County of San Luis Obispo Local Agency Formation Commission, which permits the City to temporarily serve water to Grande Mobile on the basis of exigent and extraordinary circumstances; and WHEREAS, temporary service to customers within the City's sphere of influence, including Mobile Manor, is consistent with water uses described in the City's General Plan; and WHEREAS, the City and Grande Mobile desire to continue the provision of temporary water service to enable Grande Mobile to make alternative arrangements for a permanent, safe and reliable water supply for the mobile homes within the mobile home park. NOW, THEREFORE, in consideration of the premises and for other valuable consideration the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. The term of the Agreement for Temporary Water Service shall be extended for one twelve (12) month period commencing on January 1, 2008 and expiring at midnight on December 31, 2008. 8 j -5 _ �. I i2. The above recitals are true and correct and are incorporated herein. 3. Except as modified herein, all terms and conditions of the Agreement for Temporary Water Service shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this First Amendment on the first date indicated above. CITY OF ARROYO GRANDE GRANDE MOBILE MANOR By: TONY FERRARA, MAYOR By: ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY g ' - C� � i : FIRST AMENDMENT TO AGREEMENT FOR TEMPORARY WATER SERVICE BETWEEN THE CITY OF ARROYO GRANDE AND OWNERS OF HALCYON ESTATES MOBILE HOME PARK This First Amendment to the Agreement for Temporary Water Service ("First AmendmenY') is made and entered into this day of , 2007, by and between the City of Arroyo Grande ("City"), a Municipal Corporation of the State of California, and Jerry L. Collins and Leanore L. Collins, owners of Halycyon Estates (formerly known as "Double J Park"), referred to herein collectively as "the Parties" or individually as a "Party." WHEREAS, Halcyon Estates is a mobile home park consisting of 34 mobile homes and one (1) single family home located in the unincorporated area of San Luis Obispo County, along the southerly boundary of the City adjacent to the intersection of Halcyon Road and the Pike; and WHEREAS, on January 28, 2003, the City entered into an agreement to serve potable drinking water to the Double J Mobile Home Park (now known as Halcyon Estates) (the "AgreemenY'); and WHEREAS, the Agreement was due to its well becoming infiltrated with high levels of nitrates and other minerals; and WHEREAS, Halcyon Estates obtained approval of an extraterritorial agreement through the County of San Luis Obispo Local Agency Formation Commission, which permits the City to temporarily serve water to Halcyon Estates on the basis of exigent and extraordinary circumstances; and WHEREAS, temporary service to customers within the City's sphere of influence, including Halcyon Estates, is consistent with water uses described in the City's General Plan; and WHEREAS, the City and Halcyon Estates desire to continue the provision of temporary water service to enable Halycon Estates to make alternative arrangements for a permanent, safe and reliable water supply for the mobile homes within the mobile home park. NOW, THEREFORE, in consideration of the premises and for other valuable consideration the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. The term of the Agreement for Temporary Water Service shall be extended for one twelve (12) month period commencing on January 1, 2008 and expiring at midnight on December 31, 2008. �� ' 1 2. The above recitals are true and correct and are incorporated herein. 3. Except as modified herein, all terms and conditions of the Agreement for Temporary Water Service shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this First Amendment on the first date indicated above. CITY OF ARROYO GRANDE HALYCON ESTATES By: TONY FERRARA, MAYOR By: ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY �� - $ i I pRROY� �� I �� C? � NICONYORAiEO yZ u ° m � # .nxr �o. ien * c4��FORN�P MEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER ' BY: KAREN SISKO, HUMAN RESOURCES MANAGER u� SUBJECT: CONSIDERATION OF A RESOLUTION APPROVING FY 2007/O8 THROUGH FY 2008/09 MEMORANDUM OF UNDERSTANDING WITH THE INTERNATIONAL ASSOCATION OF FIRE FIGHTERS LOCAL 4403 DATE: NOVEMBER 13, 2007 RECOMMENDATION: It is recommended that the City Council adopt a resolution approving the FY 2007/08 through FY 2008/09 Memorandum of Understanding (MOU) with the International Association of Fire Fighters (IAFF) Local 4403 (Exhibit A). FUNDING: Costs are projected to be an increase of approximately $26,000 for FY 2007-08 and $70,000 for FY 2008-09. Funds will be appropriated in the General Fund in the First Quarter Budget Report. Staff is developing recommendations to address current budget constraints in the First Quarter Budget Report and believe the increase can be feasibly funded. BACKGROUND: The existing MOU between the City and IAFF, Local 4403, which represents the City's full-time Fire Captains and Fire Engineers, expired on June 30, 2007. As a result, negotiation of a new MOU has been under way for the past several months. The City and IAFF Local 4403 negotiators have come to a tentative agreement on a proposed contract within the parameters authorized by the City Council. The contract will cover a two-year period commencing July 1, 2007 and ending on June 30, 2009. This contract involves salary and benefit issues. The MOU was ratified by the IAFF Local 4403 membership on November 2, 2007. $ k- I i CITY COUNCIL ' MEMORANDUM OF UNDERSTANDING WITH IAFF, LOCAL 4403 NOVEMBER 13, 2007 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve the Memorandum of Understanding as presented; - Reject the Memorandum of Understanding and direct City negotiators to reopen negotiations with IAFF Local 4403; or - Provide direction to staff. ANALYSIS OF ISSUES: The City's current salary and classification system was structured based on a compensation and classification study completed by Ralph Andersen & Associates in September 1997. As noted in the study, the goals of the City's compensation plan are to: . Ensure that the City has the ability to attract and retain well-qualified personnel for all job classes; . Ensure that the City's compensation practices are competitive with those of comparable employers; . Provide defensibility to City salary ranges based on the pay practices of similar employers; and . Ensure pay consistency and equity among related classes based on the duties and responsibilities assumed. The primary issues addressed in the MOU include the following: Salarv Adiustments Under the Agreement, full-time paid Fire personnel will receive the following salary adjustments: June 29, 2007 4% December 28, 2007 2% June 27, 2008 4% December 26, 2008 2% Uniform Allowance The annual uniform allowance will increase from $800 to $900. Retiree Medical Insurance The City participates in the CaIPERS Health Benefit Program, currently under the unequal contribution option. The City's contribution towards retirees started at one dollar ($1.00) per year in 2000. The contribution would increase 5% per year of the S:�Administration\CITY MANAGER\STEVE\Council Reports\Salary and Benefit Reports\Staff Report - Fire MOU 11-13-07.doc O �_ 2 0 i i CITY COUNCIL ' MEMORANDUM OF UNDERSTANDING WITH IAFF, LOCAL 4403 i NOVEMBER 13, 2007 PAGE 3 City's contribution for active employees until such time that the contributions for retirees and active employees are equal, providing that the City is participating in the CaIPERS Health Plan. The proposed MOU modifies this plan to provide an equal contribution option. The contribution will be the minimum required by CaIPERS, which will be ninety-seven dollars ($97.00) per month in 2008. Existing employees with a minimum of five years of full-time service at the time of retirement and new employees with a minimum of ten years of service will receive a supplemental monthly payment making the total monthly payment as follows: For single annuitant coverage: $161.11 For annuitant + 1 dependent: $295.09 For annuitant + 2 or more dependents: $354.42 The minimum amount required by CaIPERS will be increased annually by a cost of living adjustment. However, the total amount provided to those eligible for the supplemental payment will not increase. ADVANTAGES: Staff believes the proposed MOU will provide significant benefits to the City by 1) providing competitive salaries and benefits, enabling the City to continue to recruit and maintain a quality workforce; 2) implementing important changes to better control future retiree medical benefit costs; and 3) maintaining positive employee relations with the City's public safety staff. DISADVANTAGES: The only disadvantage of the MOU identified is that it will result in a cost increase, which will need to be accommodated with an additional appropriation despite existing budget constraints. ENVIRONMENTAL REVIEW: � No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, November 8, 2007. The Agenda and report were posted on the City's website on Friday, November 9, 2007. No public comments were received. Attachment: 1. Memorandum of Understanding (Exhibit "A"). S:Wdministration\CITY MANAGER\STEVE\Council Reports\Salary and Benefit Reports\Staff Report - Fire MOU 11-13-07.doc Q �• -� � K RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A SALARY AND BENEFIT PROGRAM FOR EMPLOYEES REPRESENTED BY THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS LOCAL 4403 AND REPEALING THOSE SECTIONS OF RESOLUTION NO. 3702 ADOPTED ON AUGUST 26, 2003 IMPACTING SAID EMPLOYEES WHEREAS, the City Council deems it to be in the best interest of the City of Arroyo Grande and its employees represented by the International Association of Fire Fighters Local 4403 that compensation be fixed for all full-time non-management employees as herein provided; and WHEREAS, the City has established compensation and working conditions through the meet and confer process with the designated employee representatives as depicted in Exhibit "A"; entitled Memorandum of Understanding between the City of Arroyo Grande_ and the International Association of Fire Fighters Local 4403, a copy of which is attached hereto and incorporated herein by this reference. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande that the terms of this Resolution as contained in Exhibit "A" attached hereto and incorporated herein shall become effective retroactively to July 1, 2007. BE IT FURTHER RESOLVED that this Resolution shall repeal those sections of Resolution No. 3702 which established salary and benefits for full-time employees represented by the International Association of Fire Fighters Local 4403. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 2007. � k` f RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED TO AS FORM: TIMOTHY J. CARMEL, CITY ATTORNEY I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis Obispo, State of California, do hereby certify under penalty of peryury, that Resolution No. _is a true, full, and correct copy of said Resolution passed and adopted at a regular meeting of the City Council of the City of Arroyo Grande on the_day of , 200_. WITNESS my hand and the Seal of the City of Arroyo Grande affixed this _ day of , 200_ KELLY WETMORE, CITY CLERK 8k- s � EXHIBIT "A" � CITY OF . • • " • � - • -- - ��__ � ,. ;i i��,fl � �i. ��. �.�,,_,, r �,!, � , � I � ��.� �� rI/I� CALIFORNIA ��L� 7 9 1 1 � `/ . 2007/2008 - 2008/2009 (Two Year) MEMORANDUM OF UNDERSTANDING BETWEEN INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS LOCAL 4403 AND CITY OF ARROYO GRANDE 8 k-(o 2007/2008 -2008/2009 MEMORANDUM OF UNDERSTANDING INTERNTIONAL ASSOCIATION OF FIRE FIGHTERS LOCAL 4403 TABLE OF CONTENTS ARTICLE 1: TERM OF MEMORANDUM ............................................................1 ARTICLE 2: RECOGNITION ...............................................................................1 ARTICLE 3: WAGESIINCREASES .....................................................................1 ARTICLE 4: APPLICATION OF SALARY STEPS..............................................2 . ARTICLE 5: ADVANCEMENT IN PAY............................................................ 2-3 ARTIC�E 6: SPECIALTY PAY............................................................................3 ARTICLE 7: EDUCATIONAL PAY......................................................................4 ARTICLE 8: UNIFORM AND EQUIPMENT ALLOWANCE............................. 4-5 ARTICLE 9: HOURS OF WORK AND OVERTIME......................................... 5-7 ARTICLE 10: SHIFT EXCHANGES.......................................................................7 ARTICLE 11: MINIMUM STAFFING......................................................................7 ARTICLE 12: CALLBACK PAY ............................................................................7 ARTICLE 13: VACATION LEAVE..................................................................... 8-9 ARTICLE 14: HOLIDAY LEAVE...................................................................... 9-10 ARTICLE 15: SICK LEAVE..........................................................:......................10 ARTICLE 16: BEREAVEMENT LEAVE ........................................................ 10-11 ARTICLE 17: FAMILY LEAVE ............................................................................11 ARTICLE 18: MILITARY LEAVE.........................................................................12 ARTICLE 19: MEDICAL LEAVE .........................................................................12 � k- � TABLE OF CONTENTS (continued) ARTICLE 20: EMERGENCY LEAVE...................................................................12 ARTICLE21: JURY DUTY..................................................................................13 ARTICLE 22: CAFETERIA PLAN .......................................................................13 ARTICLE 23: MEDICAL INSURANCE................................................................14 ARTICLE 24: DENTAL INSURANCE .................................................................14 ARTICLE 25: VISION INSURANCE ....................................................................14 ARTICLE 26: LIFE INSURANCE ........................................................................14 ARTICLE 27: DISABILITY INSURANCE ............................................................15 ARTICLE 28: RETIREMENT ......................................................................... 15-16 ARTICLE 29: PHYSICAL FITNESS ....................................................................16 ARTICLE 30: EDUCATION .................................................................................17 ARTICLE 31: PAYCHECKS................................................................................17 ARTICLE 32: PAYROLL DEDUCTIONS.............................................................17 ARTICLE 33: ANNIVERSARY DATES ...............................................................18 ARTICLE 34: PROBATIONARY PERIOD...........................................................18 ARTICLE 35: PROMOTION ................................................................................18 ARTICLE 36: POSITION CLASSIFICATION................................................. 18-19 ARTICLE 37: TRANSFERS.................................................................................19 ARTICLE 38: TEMPORARYPOSITIONS ...........................................................19 ARTICLE 39: RESIGNATION..............................................................................19 ARTICLE 40: DEMOTION.................................. ..........................................20 $ k- g TABLE OF CONTENTS (continued) ARTICLE 41: LAYOFFS AND DISPLACEMENTS........................................ 20-21 ARTICLE 42: USE OF PRIVATE VEHICLE/MILEAGE RATE ............................21 ARTICLE ,43: PERSONNEL FILES .....................................................................22 ARTICLE 44: POSITION VACANCIES ........................................:......................22 ARTICLE 45: OUTSIDE EMPLOYMENT ............................................................22 ARTICLE 46: MANAGEMENT RIGHTS........................................................ 22-23 ARTICLE 47: GRIEVANCE PROCEDURE ................................................... 23-26 ARTICLE 48: IAFF LOCAL 4403 ACTIVITIES....................................................26 ARTICLE 49: IAFF LOCAL 4403 ACCESS TO WORK LOCATIONS .......... 26-27 ARTICLE 50: IAFF LOCAL 4403 USE OF CITY FACILITIES ............................27 ARTICLE 51: IAFF LOCAL 4403 MEET AND CONFER REPRESENTATION...27 ARTICLE 52: NO STRIKE/NO LOCKOUT..........................................................27 ARTICLE 53: NONDISCRIMINATION.................................................................28 ARTICLE 54: M.O.U. IMPLEMENTATION..........................................................28 ARTICLE 55: MAINTENANCE OF BENEFITS AND TERMS AND CONDITIONS....................................................................28 ARTICLE 56: SAVINGS CLAUSE.......................................................................28 $k -� 2007I2008 -2008/2009 MEMORANDUM OFUNDERSTANDING BETWEEN THE REPRESENTATIVES OF THE CITY OF ARROYO GRANDE AND THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS LOCAL 4403 ARTICLE 1. TERM OF MEMORANDUM OF UNDERSTANDING � The term of Memorandum of Understanding shall be from July 1, 2007 through June 30, 2009, and thereafter shall continue from year to year. Either party may request modification by March 15, 2009, in which event, meeting and conferring shall begin no later than April 15, 2009. ARTICLE 2. RECOGNITION The City recognizes the IAFF Local 4403 as the sole and exclusive bargaining unit for all full-time, permanent classifications in the Fire unit. Classifications represented are Fire Captains and Fire Engineers. ARTICLE 3. WAGES / INCREASES The IAFF Local 4403 represents the following employee classifications: POSITION JULY 1, 2007 SALARY RANGE Fire Captain 41 Fire Engineer 34 The City and the IAFF Local 4403 agree that all position classifications represented by the IAFF Local 4403 shall receive salary increases as listed below: DATE INCREASE 06/29/07 4.0% COLA (Exhibit A) 12/28/07 2.0% Equity (Exhibit B) 06/27/08 4.0% COLA (Exhibit C) 12/26/08 2.0% Equity (Exhibit D) gk • �o IAFF LOCAL 4403 MOU PAGE 2 ARTICLE 4. APPLICATION OF SALARY STEPS All employees entering the permanent, full-time employ of the City shall be paid at the first step of the salary range, unless otherwise determined by the Fire Chief and City Manager, established for his/her position classification. Salary step increases, as provided herein, are not automatic but are based on performance and merit. Employees shall be placed on the step designated by the City Manager for initial full- time permanent employment and qualify for increase in compensation or advancement to the next higher step of his/her salary range in the following manner: Fire employees may qualify for advancement to the second or next step, after completion of 12 months service, upon the recommendation of the Fire Chief and approval of the City Manager. Employees may qualify for advancement to the third or next step, after the completion of one year of service at his/her second step, upon recommendation of the Fire Chief and approval by the City Manager. Employees may qualify for advancement to the fourth or next step, after the completion of one year of service at his/her third step, upon recommendation of the Fire Chief and approval by the City Manager. Employees may qualify for advancement to the fifth or next step, after completion of one year of service in his/her fourth step, upon recommendation of the Fire Chief and approval by the City Manager. A performance report on each employee recommended for advancement shall be submitted to the City Manager by the Fire Chief prior to final action on such recommendation. ARTICLE 5. ADVANCEMENT IN PAY The salary range as set forth for each classification is divided into five (5) steps, which shall be interpreted and applied as follows: A. The first step is the minimum rate and normally shall be the hiring rate. B. The second step is granted to employees who are eligible for this adjustment after completion of twelve (12) full calendar months of satisfactory service in a classification and not prior to the completion of a probationary period. The adjustment shall be made only if granted by the Fire Chief and subject to the approval of the City Manager. $ k. 11 IAFF LOCAL 4403 MOU PAGE 3 ARTICLE 5. ADVANCEMENT IN PAY (continued) C. The third step shall be granted to an employee who has given satisfactory service in a given classification for one (1) full additional year from granting of previous step increase only if granted by the Fire Chief and subject to the approval of the City Manager. D. The fourth step shall be granted to an employee who has given satisfactory service for one (1) full additional year by the Fire Chief and subject to the approval of the City Manager. E. The fifth step shall be granted to an employee who has given satisfactory service for one (1) full additional year by the Fire Chief and subject to the approval of the City Manager. An employee must always continue to maintain an acceptable level of perforrnance and shall be evaluated by the Fire Chief annually. ARTICLE 6. SPECIALTY PAY A. In addition to the base rate of pay, determined under this MOU, employees engaged in specialty assignments shall receive Specialty Pay as herein defined. The Specialty Pay is to be included in all computation of overtime or other benefits. B. Hazardous Material Technician shall receive 2.5% additional pay over his/her current step, provided those employees possess current certification. The qualified employee shall notify the Fire Chief upon any change in status within five (5) business days. C. Hazardous Material Specialist shall receive 2.5% additional pay over his/her current step, provided those employees possess current certification. The qualified employee shall notify the Fire Chief upon any change in status within five (5) business days. W here job classifications require either of the above, Section B and/or C will not apply. � �k - �� IAFF LOCAL 4403 MOU PAGE 4 ARTICLE 7. EDUCATIONAL PAY A. All unit employees may qualify for advancement of one salary range above their position classified range upon receipt of a an Associated Arts Degree or Associated Science Degree, in a field relative to their job classification, from an accredited junior college, or upon earning a special license or certificate, deemed to be equivalent to an AA/AS degree and is related to the pertormance of the employee's duties and/or assignment, upon recommendation of the Fire Chief and approval by the City Manager. For purposes of completion of certificated courses related to an employee's duties and/or assignment equivalency (including those programs resulting in a special license or certificate) or an aggregate of the same which equals or exceeds 720 instructional hours, will be deemed to be equivalent to an AA degree. B. Unit employees who possess licenses or certificates as specified in Section A of this Article, totaling less than 720 hours and more than 300 hours of instruction, shall qualify for an advancement in salary of $20 per pay period upon recommendation of the Fire Chief and approval by the City Manager. C. All unit employees may qualify for advancement of two salary ranges above their position classified range upon receipt of a Bachelor of Science/Bachelor of Arts Degree in a field relative to their job classification, from an accredited college, upon recommendation of the Fire Chief and approval of the City Manager. D. Exceptions: When position classifications require an Associated Arts, Bachelor of Science, or Bachelor of Arts Degree, no educational pay shall be paid to an employee holding such a position. The City of Arroyo Grande agrees not to require the following degrees: A.A., B.S., B.A. for the current positions represented by the IAFF local 4403, unless agreed upon through the meet and confer process. E. The maximum Educational Pay incentive paid to unit employees shall be capped at five percent (5%) over the current classification range. ARTICLE 8. UNIFORM AND EQUIPMENT ALLOWANCE The City shall provide cash allowances of nine hundred dollars ($900) annually to the employees required by the Fire Chief to wear a uniform selected by the City. One-half ('/2) of such allowance shall be paid each year on the first Friday following the first regular payday in July for the period July through December of the same calendar year. The City shall pay the remaining half of such allowance on the first Friday following the first regular payday in January for the period January through June of the same calendar year. � k - t3 IAFF LOCAL 4403 MOU PAGE 5 ARTICLE 8. UNIFORM AND EQUIPMENT ALLOWANCE (continued) Such allowances shall be used by the employee to replace, maintain, repair, and clean all designated uniform garments, hats, caps, shoes, leatherwear, and ornamentation. Upon the hiring of a Fire Department employee, the City will provide applicable safety equipment and initial uniforms and ancillary equipment as specified by Fire Department policy. The City will provide replacement safety equipment as necessary. ARTICLE 9. HOURS OF WORK AND OVERTIME A. Workdav The normal workday shall be a consecutive twenty-four (24) hour period. A work shift is defined as a work period of twenty-four (24) hours, commencing at 0700 hours and continuing until the next day, ending at 0700 hours (7 a.m. to the following 7 a.m.). Special assignment may require an employee to work a nine/eighty (9/80) work schedule on a temporary basis. Should an employee be assigned to this schedule, all leave benefits (vacation, sick, holidays, etc.) shall accrue at the 40- hour work week accrual rate and no FLSA is given. B. Workweek The normal workweek shall average fifty-six (56) hours of work over the course of a year, except in cases of emergency. C. Shift Schedule 1. The current work schedule is nine (9) twenty-four (24) hour shifts in a twenty-seven (27) day cycle. X = 24-hour on-duty period O = 24-hour off-duty period Schedule: XOXOXOOOOXOXOXOOOOXOXOXO000 � k- �� , IAFF LOCAL 4403 MOU PAGE 6 ARTICLE 9. HOURS OF WORK AND OVERTIME (continued) 2. Effective January 18, 2008, the new work schedule will be as follows. This new work schedule is on a trial basis and will be re-evaluated after six months from the implementation date to ensure the City is not faced with unforeseen costs as a result of the schedule change. The regular work schedule shall be eight (8) twenty-four(24) hour shifts in a twenty-four (24) day cycle. X = 24-hour on-duty period O = 24-hour off-duty period . Schedule: XXOOOOXXOOOOXXOOOOXXO000 3. In the event the same shift is scheduled to work both Christmas Eve and Christmas day in the same year, the shift scheduled to work December 23 will be exchanged with the shift scheduled to work December 24, unless this impacts the FLSA and overtime cycle. If the FLSA cycle would be impacted by exchanging the shifts scheduled to work December 25 and 26, the shift scheduled to work December 25 will be exchanged with the shift scheduled to work December 26. 4. The Fire Department shall give no less than fifteen (15) days notice prior to changing a shift assignment for non-emergency reasons. D. Overtime Overtime shall be paid at time and one-half of the employee's base salary for all actual hours worked in excess of two hundred and four (204) hours in a twenty- seven (27) day cycle and in accordance with the Fair Labor Standards Act (FLSA). Overtime shall be computed to the nearest one quarter (1/4) hour. For those assigned to an eight (8) hour day, overtime shall be paid for hours worked in excess of forty (40) hours per week Effective January 18, 2008, in conjunction with the new work schedule implementation, overtime shall be paid at time and one-half of the employee's base salary for all actual hours worked in excess of one hundred eighty-two (182) hours in a twenty-four (24) day cycle and in accordance with the Fair Labor Standards Act (FLSA). Overtime shall be computed to the nearest one quarter (1/4) hour. For those assigned to an eight (8) hour day, overtime shall be paid for hours worked in excess of forty (40) hours per week. 8k- �5 IAFF LOCAL 4403 MOU PAGE 7 ARTICLE 9. HOURS OF WORK AND OVERTIME (continued) E. Comoensatorv Time At the request of any employee eligible for overtime pay, his/her supervisor will provide that, in lieu of cash payment for any overtime, he/she may have the choice of time off with pay at the rate of one and one-half (1 and %:) hours for each hour of overtime worked. The department will have a procedure for granting the time off and filling the position in accordance with FLSA. The limit for accrued compensatory time off is two hundred and forty-five (245) hours. Compensatory time off in excess of two hundred and forty-five (245) hours shall be paid to the employee on the first Friday foliowing the first pay date in December of each calendar year. The pay rate shall be at the employee's straight hourly wage in effect during the pay period containing the Friday after the first pay date in December. Upon separation from employment, an employee is entitled to receive cash compensation for any unused compensatory time. ARTICLE 10. SHIFT EXCHANGES An employee may exchange all or any portion of a work shift in a manner consistent with the FLSA and Department policy, provided the replacement is a qualified employee. The City is not responsible for shift exchange arrangements made between employees and is not responsible for any record keeping. Outstanding shift exchange paybacks are the responsibility of the individuals involved. According to the FLSA, shift exchanges are not considered "hours worked' and, therefore, do not have to be paid back in the twenty-seven day cycle. An employee who owes exchange time to another employee shall work for the other employee, and cannot pay it back in vacation time or other paid leave time. ARTICLE 11. MINIMUM STAFFING Twenty-four (24) hour minimum staffing each day shall consist of one (1) Full-Time Fire Department Captain and one (1) Full-Time Fire Department Engineer. In cases of emergency, a Chief Officer may also elect to add additional staffing, as he/she may deem necessary to mitigate life-threatening situations. ARTICLE 12. CALLBACK PAY Callback is defined as, "the circumstances that requires an employee to unexpectedly return to work after the employee has left work at the end of the employee's work day or work week." An employee called back to work will receive a minimum two (2) hours overtime pay: An employee called back for overtime pay shall not be required to fulfill the hourly obligation to receive callback pay. An employee called in early to start his/her work shift without prior reasonable notice will receive a minimum two (2) hours overtime pay. Reasonable notice shall be defined as, "the number of hours in the employee's standard shift." Overtime pay shall commence from the time the employee signs in at the Fire station. �k.- Ilo IAFF LOCAL 4403 MOU PAGE 8 ARTICLE 13. VACATION LEAVE A. The purpose of annual vacation leave is to enable each eligible employee to � annually return to his/her work mentally and physically refreshed. B. Each eligible employee shall be required to have served the equivalent of one (1) year of continuous service with the City in order to be eligible for his/her full annual vacation leave. However, in the event an employee so chooses, he/she may, after six (6) continuous months of service, take vacation leave not to exceed fifty-six (56) working hours with his/her Supervisor's approval. C. Employees who terminate employment shall be paid at termination; and upon return of all City-owned property, if any, a lump sum for all accrued vacation leave earned prior to the date of termination. D. Vacation leave with pay shall be earned in accordance with the following schedule: AFTER: YEARS = HOURS PER MONTH 01 9.34 02 11.20 03 12.14 04 13.08 05 14.00 06 14.00 07 14.94 08 14.94 09 15.88 10 15.88 11 16.80 12 16.80 13 1774 14 17.74 15 18.68 E. If for any reason an employee becomes ill during a vacation, the affected employee shall be entitled to utilize such available sick leave in lieu of vacation leave. F. Vacation leave may be taken as it accrues. Vacation shall be scheduled at the discretion and convenience of each individual employee, with the consent of the Superoisor, within the limitation necessitated by legitimate operational needs of the City. � k - 1 � IAFF LOCAL 4403 MOU PAGE 9 ARTICLE 13. VACATION LEAVE (continued) G. In the event the scheduling preferences of two (2) or more employees conflict, the preferences of the more senior employee from date of hire shall govern barring any unusual circumstances. H. An employee must use a minimum of 50% vacation leave earned each calendar year during that same calendar year. The balance of the vacation leave remaining unused during that same calendar year may be accrued. Exception is made to this paragraph for all new employees commencing City employment after December 315� of each year so that there is no requirement upon a new emplo�ee to use a minimum of 50% of vacation leave earned by the first December 31S after employment commences. I. Employees may accrue vacation leave up to a maximum of 315 hours. In the event an employee's accrued vacation leave exceeds the maximum allowable on January 1, the employee shall be paid at his/her January 1 hourly wage rate for those hours accrued in excess of the maximum allowable. Payment shall be made on the first Friday following the first regular payday in January. Upon request of an -employee, an exception to the accrual limit may be made upon recommendation by the Department Director and approval by the City Manager. ARTICLE 14. HOLIDAY LEAVE A. The following holidays are the designated holidays for full-time Fire Department employees. In lieu of the designated holidays, employees will be provided 6.07 hours of straight-time pay semi-monthly. 1. Independence Day 2. Labor Day 3. Veteran's Day 4. Thanksgiving _ 5. Day following Thanksgiving 6. Christmas Eve, half day 7. Christmas 8. New Year's Eve, half day 9. New Year's Day 10. Martin Luther King Day 11. Lincoln's Birthday 12. PresidenYs Day 13. Memorial Day 14.One day per fiscal year of the employee's choice with Supervisor approval (Floating Holiday). � k - 18' IAFF LOCAL 4403 MOU PAGE 10 ARTICLE 14. HOLIDAY LEAVE (continued) B. Special Holidays: Every day designated by the President, Governor, or Mayor for public observance as a special, nonrecurring single event, such as the death of a national leader or end of a war shall be a City-paid holiday. ARTICLE 15. SICK LEAVE A. All full-time, permanent employees shall accrue 11.2 hours of sick leave with pay for each month of service. The maximum accumulation of earned sick leave shall be 1,680 hours. An employee will not accumulate any additional sick leave until such time as his/her accumulated balance falls below 1,680 hours. Upon retirement an employee may choose to be paid 50% of his/her unused sick leave, to a maximum of 480 hours at his/her current rate of pay. Upon retirement, unused accumulated sick leave may be converted to PERS retirement credit per the City's contract with PERS. At the end of each calendar year, each employee has the option of being paid straight time for 25% of his/her unused sick leave of that year, transferring it to vacation, or leaving it in sick leave. B. Employees may transfer sick leave on a voluntary basis to a fellow employee who has exhausted all his/her sick leave and vacation leave due to an extended illness or injury. The transfer shall be based on each employee's hourly rate of pay and shall not exceed twenty-four (24) hours of sick leave based on the hourly rate of pay of the receiving employee. The transfer shall be requested on a form provided by the City, be completed by both employees who mutually request such transfer, and submitted for approval to their Department Directors and the City Manager for final approval. The receiving employee shall not be obligated to repay any transferred leave to the contributing employee, and contributing employee understands that such transfer shall be deemed as if used and will be subject to all other provisions applicable. ARTICLE 16. BEREAVEMENT LEAVE Unit employees shall be granted leave by their Department Director whenever the affected employee has experienced a death in the immediate family, defined as the spouse, the employee's or employee's spouse's father, mother, brother or sister, child or stepchild, grandparents, grandchildren, son-in-law, daughter-in-law, "step" relatives as described above, aunt or uncle, or any other person residing in the same household where attendance to the funeral is necessary. . gk- �q IAFF LOCAL 4403 MOU PAGE 11 ARTICLE 16. BEREAVEMENT LEAVE (continued) Such absence by the employee shall be limited to three (3) working shifts per occurrence of paid leave as approved by Fire management. Such leave is not chargeable against sick or vacation leave. As a condition of granting leave for bereavement purposes, the employee must submit an approved declaration or other evidence such as a death certificate or obituary, acceptable to Fire management justifying such absence. ARTICLE 17. FAMILY LEAVE Pursuant to the State and Federal Leave Acts, the following is provided for all employees who have been employed a minimum of twelve (12) months and have worked at least 1,250 hours during the 12-month period preceding leave: A. Up to twelve (12) weeks (60 workdays) unpaid leave in a twelve (12) month period. Intermittent leave is allowed. B. Leave may be taken for: 1) birth of and care of newborn child; 2) placement of child with employee for adoption or foster care; 3) to care for spouse, child, or parent having serious health condition; 4) employee's own serious health condition. C. The employee's insurance including medical, dental, vision, and life insurance will be maintained under the same conditions as if the employee were still working. D. Request for leave must be made 30 days prior to leave, when the need is foreseeable and such notice is practical. E. Employee may use accrued vacation, holiday, or personal leave during family leave. Sick leave may be used for employee and/or immediate family illness or disability. F. Upon return to work, employee will be restored to same or equivalent position with equivalent benefits. All other provisions of the federal Family Medical Leave Act ("FMLA") and state California Family Rights Act ("CFRA") apply. � k .ao IAFF LOCAL 4403 MOU PAGE 12 ARTICLE 18. MILITARY LEAVE Employees taking military leave with the National Guard or Reserves shall be entitled to full City pay and benefits as required by State statute. All military leave in excess of thirty (30) calendar days per year, if granted by the City, shall be without City pay or City-paid benefits and shall be for a period not to exceed state and federal law. The employee may elect to retain his/her City health insurance for up to twenty-four months, by paying the required premiums. Reemployment rights are governed under the Uniformed Services Employment and Reemployment Rights Act ("USERRA"). ARTICLE 19. MEDICAL LEAVE Medical leave without pay may be granted for the purpose of recovery from prolonged � illness or injury or to restore health, or for pregnancy upon employee's written request to and approved by the Department Director and City Manager, subject to submission of medical certification. During the approved leave period, the City will not pay employee benefits; however, the employee may elect to maintain City medical insurance coverage for employee and dependents at employee's sole cost if such coverage of all individuals is in effect at the time of leave. ARTICLE 20. EMERGENCY LEAVE Emergency leave without pay may be granted to any permanent employee who, upon written request to and approved by the Department Director and City Manager, demonstrates that the leave is necessary for personal reasons beyond his/her control or will serve to improve his/her ability as an employee of the City. Emergency leaves may be granted up to a maximum of one (1) year. Upon expiration of an approved emergency leave, the employee shall be reinstated in the position held at the time leave was granted. The leave period shall not be credited to employee seniority or credited toward time senied with the City. Failure on the part of the employee on leave to report promptly at the leave's expiration shall be cause for discharge. During the leave period the City will not pay employee benefits; however, the employee may elect to maintain City medical insurance coverage for employee and dependents at employee's sole expense if such coverage of all individuals is in effect sixty (60) days prior to leave application to the City Manager. � k-� l IAFF LOCAL 4403 MOU PAGE 13 ARTICLE 21. JURY DUTY Employees shall be granted leave, with full pay and no loss in benefits, when called for jury duty, if the employee remits jury fees received for such jury duty. The employee may retain all travel pay or subsistence pay granted by the court because of the employee's participation in jury duty. The employee shall be responsible for notifying his/her supervisor as soon as possible upon receiving notice to appear for jury duty, make every reasonable effort to keep his/her supervisor advised as to the anticipated length of service, and return to work immediately following the end of jury duty service. ARTICLE 22. CAFETERIA PLAN Effective January 1, 2008, the City shall contribute an equal amount towards the cost of medical coverage under the Public Employee's Medical and Hospital Care Act (PEMHCA) for both active employees and retirees. The City's contribution toward coverage under PEMHCA shall be the minimum contribution amount established by CaIPERS on an annual basis. Effective January 1, 2008, the City's contribution under PEMHCA shall be $97.00. Effective January 1, 2008, employees participating in the City's full flex cafeteria plan shall receive a flex dollar allowance to purchase group health coverage under the City's Cafeteria Plan. The flex dollar allowance for 2008 shall be: For single employees: $493.93 For employee + 1 dependent: $900.72 For employee + 2 or more dependents: $1,152.78 The flex dollar allowance for 2009 shall be the amounts above adjusted by 75% of the increase of the Blue Shield HMO medical premiums. A portion of the flex dollar allowance ($97.00) is identified as the City's contribution towards PEMHCA. This amount will be adjusted on an annual basis as the PEMHCA minimum contribution increases. Remaining flex dollars must be used by employees to participate in the City's health plans. Employees who waive medical coverage under the Cafeteria Plan because he/she provided the City with written proof that medical insurance coverage is in force through coverage provided by another source consistent with any rules or restrictions on the City by the medical plan provider, can take flex dollars in the amount of $402.77 for 2008 and $402.77 plus 75% of the increase of the Blue Shield HMO medical premium for 2009 as cash (taxable income), deposit it into their 457 plan, or use it to purchase voluntary products. No remaining flex dollars may be redeemed. 0 ��' d�o� IAFF LOCAL 4d03 MOU PAGE 14 ARTICLE 23. MEDICAL INSURANCE A. For the period of July 1, 2007 through December 31, 2007, the City shall pay the monthly premium to a maximum of $372.06 with respect to an employee enrolled for self alone, $744.15 for an employee enrolled for self and one family member, and $967.40 for an employee enrolled for self and two or more family members. B. The base medical plan shall be defined as the Health Maintenance Organization (HMO) program available to the City. If availability of an HMO to the City is discontinued by the medical plan provider, the base plan will become the basic PPO plan available to the City by the existing medical plan provider. C. The City will maintain health benefits through CaIPERS for calendar year 2008. ARTICLE 24. DENTAL INSURANCE The City shall provide for all employees in classifications represented in this Memorandum of Understanding a dental plan of the City's choice. The City shall pay up to the full family premium. The City may select an alternate dental insurance plan provider during the term of this M.O.U. providing that: A. Any new plan maintains equivalent benefits to the employees; and B. At least twenty-one (21) days advanced notice of plan changes are provided to IAFF Local 4403. ARTICLE 25. VISION INSURANCE The City shall provide a Vision Care Plan for bargaining unit members. The City shall contribute the full family premium. The City may select an alternate vision care provider during the term of the M.O.U. providing that: A. Any new plan maintains equivalent benefits to the employees; and B. At least twenty-one (21) days advanced notice of plan changes are provided to IAFF Local 4403. ARTICLE 26. LIFE INSURANCE The City shall provide group term life insurance benefit plan for bargaining unit members, which shall provide for forty thousand dollars ($40,000) life coverage for employees only during the term of their employment. Full cost for said policy will be paid for by the City. gk-�3 IAFF LOCAL 4403 MOU PAGE 15 ARTICLE 27. DISABILITY INSURANCE The City shall provide and pay the premiums for State Disability Insurance, integrated with sick leave. Effective January 1, 2004, the City will pay the premiums for the new Family Temporary Disability Insurance. Should there be any future rate increases to State Disability Insurance and/or Family Temporary Disability Insurance plans after January 1, 2004, the City and IAFF Local 4403 agree to meet and confer to discuss responsibility for payment of such increases. ARTICLE 28. RETIREMENT A. PERS Retirement Contributions 1. G.C. Section 21363.1. The PERS 3% at Age 55 Retirement Plan is provided for unit personnel, with the City paying back to each employee an amount equal to the 9% deduction from the employee's paycheck for PERS retirement. 2. G.C. Section 20636 (c)(4) pursuant to Section 20691. The employee portion of the PERS contribution, made by the City, shall be reported to PERS as income. 3. G.C. Section 21024 and 21027. Employees may buy back, at their expense, retirement service credit for prior military service as permitted by PERS. 4. GC Section 20042. The PERS Plan shall be based upon single highest year compensation. 5. GC Section 20965. Employees will receive credit for unused sick leave. B. Retirement Defined Retirement is defined as the termination of employment at an age when the employee would qualify for an allowance under the Public Employees Retirement System (PERS) and the City's Personnel Regulations. C. Retiree Medical 1. Employees who retire from City service will be allowed to purchase medical insurance coverage through the City. $ k-a�{ IAFF LOCAL 4403 MOU PAGE 16 ARTICLE 28. RETIREMENT (continued) 2. GC Section 22892. Effective January 1, 2008, the City's contribution shall be an equal amount for both employees and annuitants, which shall be the minimum contribution amount established by CaIPERS on an annual basis. During calendar year 2008, that amount shall be ninety-seven dollars ($97) per month. Commencing January 1, 2009, the City's contribution shall be adjusted annually by the CaIPERS board to reflect any change in the medical care component of the consumer Price Index, providing that the City is participating in the CaIPERS Health Plan. 3. Effective January 1, 2008, the City shall provide a supplemental contribution to employees that are: 1) employed on a full-time basis as of January 1, 2008 and who have been employed with the City on a full-time basis for five (5) years or more at the time of retirement; or 2) employed on a full-time basis after January 1, 2008 and who have been employed by the City on a full-time basis for ten (10) years or more at the time of employment. The supplemental contribution shall be equal to the difference between the minimum contribution amount established by CaIPERS as set forth above in Article 28, Section C.1 and the following amounts: For single annuitant coverage: $161.11 For annuitant + 1 dependent: $295.09 For annuitant + 2 or more dependents: $354.42 4. If employee retirement medical benefit amounts greater than those in effect on January 1, 2008 are provided to management or any other City employee bargaining unit during the term of this MOU, then the City and IAFF Local 4403 shall reopen negotiations to meet and confer on providing employee retiree medical benefit amounts consistent with the methodology used to calculate the retiree medical benefit amounts for the other represented or non-represented employees. ARTICLE 29. PHYSICAL FITNESS Employees shall be allotted up to one and one half (1'/z) hours per twenty-four hour shift (including shower/cleanup time) for physical fitness workouts. The time for the workout shall be designated by the Fire Chief or his/her designee. If mission requirements do not allow for the completion of the physical fitness workouts, the workout period may be extended or rescheduled during the shift at the discretion of the Company Officer if time permits. $ k- �5 IAFF LOCAL 4403 MOU PAGE 17 ARTICLE 30. EDUCATION A. Definition For training or certification which is required by job specifications, legal mandates, and/or which is required by the City, the City will provide for such training and/or certification, including paid City time to attend the training and to pay for costs associated with the training, provided that funds for such training are included in the current City budget. This section does not apply to training courses and/or certifications required for advancemenUpromotion to a new position. B. For training or certification which is encouraged by the City in support of identified programs, the City will provide for such training and/or certification, including providing City time to attend the training and to pay for costs associated with attending the training, provided that the program for which the training and/or certification is related remains in operation and that funds for such training are included in the current City Budget. ARTICLE 31. PAYCHECKS The City will pay regular checks on a biweekly basis. The paychecks will be provided to the Fire Department for distribution to employees by 3:00 p.m. the day prior to the designated payday unless technical difficulties occur which are beyond the control of the City. In any event, paychecks will be provided no later than 5:00 p.m. on the City's designated payday. However, no check may be deposited into a financial institution to be recorded by the issuing bank prior to the date of the designated payday. If an error occurs in the amount of the paycheck over two hundred and fifty dollars ($250.00), upon request by the employee, a corrected check shall be issued to the employee within three (3) business days. ARTICLE 32. PAYROLL DEDUCTIONS Requests for changes in and cancellation of Group dues shall be promptly processed by the Group and put into effect by the City at the employee's request. Deductions for dues shall be made twice monthly by the City. Requests for deductions shall be made on City-approved authorization cards. " The IAFF Local 4403 agrees to indemnify and hold the City harmless from any liabilities that may arise as a result of the application of this article. � k-�(n IAFF LOCAL 4403 MOU PAGE 18 ARTICLE 33. ANNIVERSARY DATES All current employee anniversary dates shall be as contained in the current City records. All employees hired after July 1, 1986 shall have an anniversary date the same as date of hire. ARTICLE 34. PROBATIONARY PERIOD All appointments shall be tentative and subject to a probationary period of twelve (12) months. The Fire Chief, with the consent of the City Manager, may extend the probationary period for specified cause(s) that shall be provided in writing to an employee. All probationary employees who are being placed on an extended probationary period shall be given written notice of the extension prior to the expiration of their probationary period. In the event no such notice is given, the employee shall be considered to have successfully completed his/her probationary period. An employee who is in a position that is reclassified shall not be required to complete an additional probationary period. The probationary period shall be regarded as a part of a continuing testing process and shall be utilized for closely observing the employee's work, for securing the most effective adjustment of a new employee to his or her position, and for rejecting any probationary employee whose performance does not meet the required standards of work. The Fire Chief, with the consent of the City Manager, may release the probationary employee from City employment without cause at any time during the probationary period. ARTICLE 35. PROMOTION Transfer of an employee to a higher range shall result in an increase in salary. The employee's salary shall be placed on the salary step of the new range which would result in at least a five percent (5%) increase-in salary compared to the employee's existing salary. All current employees shall be given consideration for a position opening that will be filled by promotion if they meet the minimum requirements for the position on the date the announcement closes. In the event the promoted party is removed during the probationary period from the position to which promoted, the employee shall not be considered demoted but shall be returned to the range from which promoted if their former position is still available. No changes in step shall occur as a result of an employee passing the promoted position probationary period. A promoted employee shall retain his or her anniversary date held prior to promotion. ARTICLE 36. POSITION CLASSIFICATION Classification Changes: During the course of this M.O.U., the City shall notify the employee concerned in case of contemplated change in job content as contained in the classification descriptions that were in effect at the beginning of the agreement. g k -a'1 IAFF LOCAI 4403 MOU PAGE 19 ARTICLE 36. POSITION CLASSIFICATION (continued) Working Out of Classification: The term "working out of classification" is defined as a Management-authorized, full-time assignment to a budgeted position on a temporary basis, wherein an individual holding a classification within a lower compensation range performs all significant duties. Pay for working out of classification shall be as follows: A. Employees appointed to unfilled positions on an "out of classification" basis will receive acting pay within the range of the higher classification beginning the first day of the assignment B. Employees appointed to a position for vacation, sick leave, or other leave of absence coverage will receive acting pay within the range of the higher classification after three (3) consecutive workdays (72 hours) of assignment in the acting position. Such acting pay shall be a minimum of five percent (5%) over the employee's current salary. "Out of classification" provisions do not apply to work assignments performed in connection with specific predetermined apprenticeship or training programs or declared conditions of emergency and/or disaster. ARTICLE 37. TRANSFERS Transfer of an employee to a position within the employee's current range shall not affect the employee's salary range. Transfer of an employee to a position within a higher range shall be considered a promotion. Transfer of an employee to a lower range shall be considered a demotion. ARTICLE 38. TEMPORARY POSITIONS The Fire Chief may temporarily promote an employee only after entering into a written agreement of the terms of such temporary promotion with the employee. ARTICLE 39. RESIGNATION An employee wishing to leave his/her employment with the City in good standing shall file with his/her supervisor a written resignation stating the effective date of his/her resignation and the reason for leaving. The resigning individual shall file such written resignation at least two (2) weeks in advance of the effective termination date, if possible. 8k - �g IAFF LOCAL 4403 MOU PAGE 20 ARTICLE 40. DEMOTION Transfer of an employee to a lower class shall result in reduction of salary. The employee's salary shall be placed in the identical step in the lower class that the employee enjoyed in the class from which demotion was made. Demotion can be made for cause, which shall be provided to the employee in writing by the Fire Chief prior to any action taking place. Demotion for disciplinary reasons may be appealed through the grievance procedure by the demoted employee. Demotion for other reasons is not appealable. ARTICLE 41. LAYOFFS AND DISPLACEMENT Lavoffs: Whenever, in the judgment of the City, it becomes necessary to make a reduction in force, whenever possible, said reduction shall be accomplished through attrition. Layoffs shall be made by classification and may be department-wide or by division, program, or function. Workers subject to a reduction in force shall be given at least forty-five (45) working days' notice prior to the effective date of the layoff. The notice shall contain the information required in Section X. "Layoff Procedure" of the Personnel Regulations. The IAFF Local 4403 shall receive concurrent notice and shall be granted an opportunity to meet and consult with the City to discuss proposed alternatives to a reduction in force. Permanent full-time employees and permanent part-time employees shall be ,_ considered separately when the order of layoff reaches C. and D. below. Nothing herein is intended to require a preference for or against either full-time or part-time permanent employees in the order of layoff. When one or more workers performing in the same class in a City department is to face a reduction in force, that worker's most recent annual evaluation and seniority shall be used to determine the order of layoff pursuant to the following procedures: The order of layoff shall be as follows: A. Temporary workers in inverse order of seniority (least first); B. Probationary employees in inverse order of seniority; C. Permanent employees whose most recent annual evaluations were below satisfactory in inverse order of seniority; and D. Permanent employees in inverse order of seniority. � k - �9 IAFF LOCAL 4403 MOU PAGE 21 ARTICLE 41. LAYOFFS AND DISPLACEMENT (continued) "Seniority" for the purposes of this Article shall be defined as the length of service as a permanent full-time employee with the City. When determining seniority for permanent full-time positions within a classification subject to layoff, only permanent full-time service shall be considered. Displacement: Permanent full-time employees subject to layoff shall have the right to displace an employee in the same classification in any Department of the City or in a different class within the City with the same or lower salary range provided, however, that: A. The employee subject to layoff has greater seniority than the employee being displaced and was rated at a minimum of competent/satisfactory in his/her latest evaluation. B. If the displacement is to a different class, it must be a class in the same occupational series as determined by the City with the concurrence of IAFF Local 4403 or, to a class previously held by the employee as a permanent full-time employee of the City. If a position in the laid-off employee's classification, or a similar position in a classification for which the City determines the former employee is suited, becomes available within twenty-four (24) months of layoff, said former employee shall be recalled and offered the position in the inverse order of layoff. If a job in a lower paid classification becomes available within twenty-four (24) months, the City shall review the previously laid-off employees' qualifications. If such laid-off former employees are qualified in the judgment of the City, he/she may fill the slot(s) until his/her former position becomes available, if ever. ARTICLE 42. USE OF PRIVATE VEHICLE / MILEAGE RATE No worker shall be required as a condition of obtaining or continuing City employment, to possess or provide a private vehicle for use in connection with his/her City employment. The City shall reimburse employees at the rate established by the City Council for use of personal vehicles when such employees agree to such use upon stated request of the City. Transportation to and from work shall not be reimbursed. � k _ 3o IAFF LOCAL 4403 MOU PAGE 22 ARTICLE 43. PERSONNEL FILES An employee or his/her designee may inspect his/her personnel file and obtain copies of any and all items in that file at employee expense. A copy of all materials placed in an employee's personnel file shall be provided to the employee upon the employee's request. The employee may have placed in his/her personnel file any signed and dated statement of clarification or disagreement to any item or article contained within his/her personnel file. ARTICLE 44. POSITION VACANCIES Should the City determine that a vacancy would not be filled, such determination shall be made within one hundred and twenty (120) working days of the date upon which the worker vacated the position. Upon said determination the City will notify the workers in the affected department. ARTICLE 45. OUTSIDE EMPLOYMENT No full-time employee shall engage in outside employment or an enterprise that his/her Department Director and/or the City Manager may find unsuitable and in conflict with , their municipal duties or responsibilities or that lessens their effectiveness as a City employee. ARTICLE 46. MANAGEMENT RIGHTS The City retains all its exclusive rights and authority under State law and City ordinances and expressly and exclusively retains its management rights, which include but are not limited to: A. the exclusive right to determine the mission of its constituent departments, commissions, boards; � B. set standards and levels of services; C. determine the procedures and standards of selection for employment and promotions; D. direct its employees; E. determine the methods and means to relieve its employees from duty because of lack of work or other lawful reasons; F. maintain the efficiency of governmental operations; G. determine the methods, means, and numbers and kinds of persons by which government operations are to be conducted; $ k - 31 IAFF LOCAL 4403 MOU PAGE 23 ARTICLE 46. MANAGEMENT RIGHTS (continued) H. determine methods of financing; I. determine style and/or types of City-issued equipment to be used; J. determine and/or change the facilities, methods, technology, means, organizational structure and composition of the work force, and allocate and assign work by which the City operations are to be conducted; K. determine and/or change the number of locations, relocations, and types of operations, processes, and materials to be used in carrying out all City functions, including, but not limited to, the right to contract for or subcontract any work, labor, services, or operations of the City; L. assign work to and schedule employees in accordance with requirements as determined by the City and to establish and change work schedules and assignments upon reasonable notice; M. establish and modify productivity and performance programs and standards; N. discharge, suspend, demote, reprimand, withhold salary increases and benefits, or otherwise discipline employees in accordance with applicable law. The IAFF Local 4403 recognizes that the City has, and will continue to retain whether exercised or not, the unilateral and exclusive right to operate, administer, and manage its municipal services and work force performing those services in all respects, subject to this Memorandum of Understanding; provided, however, that the exercise of such rights does not preclude employees or their representatives from conferring or raising grievance about the practical consequences that decisions on these matters may have on wages, hours, and other terms and conditions of employment. Nothing in this Management Rights clause modifies the scope of representation defined on the Meyers-Milias-Brown Act. ARTICLE 47. GRIEVANCE PROCEDURE Purpose: A. This grievance procedure shall be the exclusive process to resolve grievances as the term is defined herein below: � k- 3� ( IAFF LOCAL 4403 MOU PAGE 24 ARTICLE 47. GRIEVANCE PROCEDURE (continued) B. The purposes of this procedure are: 1. To resolve grievances informally at the lowest level; and 2. To provide an orderly procedure for reviewing and resolving grievances promptly. Definitions: A. Grievance means "a complaint by an employee concerning the interpretation or application of the provisions of this M.O.U. or of rules or regulations governing personnel practices or conditions, which complaint has not been resolved satisfactorily in an informal manner between the employee and his/her immediate supervisor." B. As used in this procedure, the term "immediate supervisor' means the individual so designated by the Fire Chief who assigns, reviews, and directs the work of an employee at the first level. Time Limits: Each party involved in a grievance shall act quickly so that the grievance may be resolved promptly. Every effort should be made to complete action within the time limits contained in the grievance procedure; however, with the written consent of all parties, the time limitation for any step may be extended. STEP 1 The grievance initially shall be personally discussed between the employee and hislher immediate supervisor. Within ten (10) days, the immediate supervisor shall give his/her decision or response. STEP 2 A. If the grievance is not informally resolved to the satisfaction of the grievant in Step 1, a formal grievance may be initiated. A formal grievance must be initiated no later than: 1. Thirty (30) days after the event of circumstances occasioning the grievance; or 2. Within ten (10) calendar days of the Step 1 decision rendered in the informal grievance procedure, whichever is later. � �k - 33 IAFF LOCAL 4403 MOU PAGE 25 ARTICLE 47. GRIEVANCE PROCEDURE (continued) B. However, if the Step 1 informal grievance procedure is not initiated within the period specified in subsection (1) above, the period in which to bring the grievance shall not be extended by subsection (2) above. C. A Step 2 grievance shall be initiated in writing on a form prescribed by the City and shall be filed with the person designated by the Fire Chief as the first level of appeal. The employee may be represented by a representative of his/her choice. D. The grievant shall cite the specific provision(s) of the then currently effective Memorandum of Understanding, ordinance, resolution, or written rule claimed to have been violated, set forth the facts that purportedly constitute such violation, and the specific remedy sought. E. Within ten (10) days after the initiation of the Step 2 grievance, the first level of appeal person shall investigate the grievance and give his/her decision in writing to the grievant. STEP 3 A. If the grievant is not satisfied with the decision rendered pursuant to Step 2, he/she may appeal the decision within ten (10) days to the Fire Chief or his/her designated representative. The employee may be represented by a representative of his/her choice. B. The Fire Chief or his designated representative shall respond in writing within ten (10) days to the grievant. If the Fire Chief or his/her designated representative determines it is desirable, he/she shall hold a conference(s) or otherwise investigate the matter. STEP 4 A. If the grievant is not satisfied with the decision rendered pursuant to Step 3, he/she may appeal the decision within ten (10) days to the City Manager. The employee may be represented by a representative of his/her choice. B. The City Manager shall respond in writing within ten (10) working days to the grievant. If the City Manager determines it is desirable, he/she shall hold a conference(s) or otherwise investigate the matter. � k-3`I IAFF LOCAL 4403 MOU PAGE 26 ARTICLE 47. GRIEVANCE PROCEDURE (continued) STEP 5 A. If the grievant is not satisfied with the decision rendered pursuant to Step 4, he/she may, within ten (10) days, invoke the right to have the grievance resolved through mediation utilizing the California State Mediation and Conciliation Service. B. The IAFF Local 4403 representatives and the City Manager, or his/her representative, shall meet to select a qualified, impartial mediator from the list of five potential hearing officers provided by the State Mediation and Conciliation Service. Each party shall alternately strike one name from the list until one name remains. C. The mediation shall be convened as soon as is possible after the notice, and the decision of the mediator shall be final and binding on all concerned parties. D. Expenses shall be borne by the party incurring the expense. ARTICLE 48. IAFF LOCA� 4403 ACTIVITIES A. The IAFF Local 4403 shall provide the Fire Chief and City Manager with a list of all authorized IAFF Local 4403 representatives and the list shall be kept current. B. An employee and/or his/her IAFF Local 4403 representative may, when and to the extent necessary, take official City time without loss of compensation in order to participate in the investigation and processing of a grievance, as provided for in this MOU, upon notification and approval of the immediate supervisor or his/her designee. C. The Fire Chief and City Manager will approve one employee and/or IAFF Local 4403 representative to take official City time to investigate and process a grievance, when and to the extent necessary, and only if it will in no event adversely affect the operational, security, or safety requirements of the City. It is understood that the employee and/or IAFF Local 4403 representative shall make every reasonable effort to perForm any of the above activities on off-duty time. ARTICLE 49. IAFF LOCAL 4403 ACCESS TO WORK LOCATIONS A. The City agrees that the authorized IAFF Local 4403 representative shall be granted access to work location(s) to participate in investigation and processing of grievances per the grievance procedure of the MOU or to observe working conditions, upon approval of the Fire Chief and City Manager, when to the extent necessary. � k -35 IAFF LOCAL 4403 MOU PAGE 27 ARTICLE 49. IAFF LOCAL 4403 ACCESS TO WORK LOCATIONS (continued) B. The IAFF Local 4403 shall provide the Fire Chief and City Manager with a list of all authorized IAFF Local 4403 representatives, and the group shall keep the list current. C. Upon notification and approval of the City Manager or his/her designee, an authorized IAFF Local 4403 staff member is permitted to communicate with the employee(s) and/or IAFF Local 4403 representatives on official City time without said employee(s) and/or IAFF Local 4403 representatives' loss of compensation. It is not the intent of this section to allow general Association meetings on City time but, rather, to allow investigation and discussion of working conditions, grievances, and safety issues. D. It is understood that every reasonable effort shall be made to perform the above activities on off-duty time. ARTICLE 50. IAFF LOCAL 4403 USE OF CITY FACILITIES A. The IAFF Local 4403 may, with prior approval of the City Manager, be granted the use of City facilities for meetings of Group members, provided space is available. No use fee will be charges. B. The City agrees to furnish bulletin board space of reasonable size for posting of IAFF Local 4403 materials. ARTICLE 51. IAFF LOCAL 4403 MEET AND CONFER REPRESENTATION Two (2) IAFF Local 4403 representatives shall constitute the maximum on duty number of employees for meet and confer sessions with City representatives on City time during representatives working hours for the purpose of ineeting and conferring in good faith without loss of pay or any benefits. ARTICLE 52. NO STRIKE/NO LOCKOUT The Group agrees that during the term of the Memorandum of Understanding, neither the Group nor the employees it represents will engage in, encourage, sanction, support, or suggest any strikes. The employer agrees that it will not lockout any of its employees during the term of this Memorandum of Understanding. �k-3�o IAFF LOCAL 4403 MOU PAGE 28 ARTICLE 53. NONDISCRIMINATION The provisions of this Memorandum of Understanding shall be applied equally to all employees covered hereby without discrimination in accordance with state and federal law. Employees may elect to exercise their right to join and participate in the activities of the IAFF Local 4403 for the purposes of representation in all matters of their working conditions and employer-employee relations. The parties agree that there shall be no restraint, coercion, or interFerence with any employee with respect to or because of the employee's membership in said unit. The City and the IAFF Local 4403 agree that each employee shall be treated equally, fairly, and with dignity and respect. The IAFF Local 4403 and the City agree to support the Affirmative Action Program established by the City and that there shall be no discrimination within their respective organizations because of race, religion, creed, color, national origin, ancestry, disability (mental and physical), medical condition, marital status, sex, age, sexual orientation, political belief, or Union membership. Any party alleging a violation of this article shall have the burden of providing the existence of a discriminatory act or acts and/or proving that, but for such act or acts, the alleged injury or damage to the grievant would not have occurred. Discrimination complaints based on unit membership and/or activity shall continue to be subject to the grievance procedure. ARTICLE 54. M.O.U. IMPLEMENTATION Both parties agree that the terms of this Memorandum of Understanding supersede provisions of all other practices, Memorandum of Understanding, resolutions, and rules of the City that conflict with provisions of this Agreement. ARTICLE 55. MAINTENANCE OF BENEFITS AND TERMS AND CONDITIONS All benefits, terms and conditions of employment enjoyed by unit employees as of July 1, 2007, and any side letter agreements reached after that date, shall remain in full force and effect unless modified by a subsequent Memorandum of Understanding or by mutual agreement, in writing, of the parties. ARTICLE 56. SAVINGS CLAUSE Should any provision of this Agreement be held inoperative, void, or invalid by a Court of competent jurisdiction, the remaining provisions of this Agreement shall not be affected thereby, and the parties shall meet and confer for the sole purpose of arriving at a mutually satisfactory replacement of such provision. �k-3� IAFF LOCAL 4403 MOU PAGE 29 REPRESENTATIVES OF REPRESENTATIVES OF CITY OF ARROYO GRANDE ARROYO GRANDE CAREER FIREFIGHTERS DATE: DATE: STEVEN ADAMS PATRICK IREY CITY MANAGER IAFF LOCAL 4403 CHIEF NEGOTIATOR KAREN SISKO PAUL QUINLAN CITY NEGOTIATOR IAFF LOCAL 4403 NEGOTIATOR FRAN HEAD RANDY STEFFAN CITY NEGOTIATOR IAFF LOCAL 4403 NEGOTIATOR � $(c-3� CITY OF ARROYO GRANDE EXHIBIT "A" SCHEDULE OF SALARY RANGES -AGCF 6/29/2007 4.00% 4.00% 4.00% 4.00% 4.00% RANGE A B C D E 31 3731 3917 4113 4319 4535 NEW 3880 4074 4278 4492 4716 32 3824 4016 4216 4427 4649 NEW 3977 4177 4385 4604 4835 33 3920 4116 4321 4537 4765 NEW 4077 4281 4494 4718 4956 34 4018 4219 4429 4651 4884 NEW 4179 4388 4606 4837 5079 FIRE ENGINEER 35 4118 4324 4540 4767 5006 NEW 4283 4497 4722 4958 5206 36 4221 4432 4653 4886 5132 NEW 4390 4609 4839 5081 5337 37 4326 4543 4769 5008 5260 NEW 4499 4725 4960 5208 5470 38 4435 4656 4888 5134 5391 NEW 4612 4842 5084 5339 5607 39 4546 4772 5010 5262 5526 NEW 4728 4963 5210 5472 5747 40 4660 4891 5136 5393 5664 NEW 4846 5087 5341 5609 5891 41 4777 5014 5264 5528 5805 NEW 4968 5215 5475 5749 6037 FIRE CAPTAIN 42 4896 5139 5396 5667 5950 NEW 5092 5345 5612 5894 6188 43 5018 5267 5530 5808 6099 NEW 5219 5478 5751 6040 6343 44 5143 5399 5669 5953 6251 NEW 5349 5615 5896 6191 6501 �k- 3q CITY OF ARROYO GRANDE EXHIBIT "B" SCHEDULE OF SALARY RANGES - AGCF 12128/07 2.00% 2.00% 2.00% 2.00% 2.00% RANGE A B C D E 31 3880 4074 4278 4492 4716 NEW 3958 4155 4364 4582 4810 32 3977 4177 4385 4604 4835 NEW 4057 4261 4473 4696 4932 33 4077 4281 4494 4718 4956 NEW 4159 4367 4584 4812 5055 34 4179 4388 4606 4837 5079 NEW 4263 4476 4698 4934 5181 FIRE ENGINEER 35 4283 4497 4722 4958 5206 NEW 4369 4587 4816 5057 5310 36 4390 4609 4839 5081 5337 NEW 4478 4701 4936 5183 5444 37 4499 4725 4960 5208 5470 NEW 4589 4820 5059 5312 5579 38 4612 4842 5084 5339 5607 NEW 4704 4939 5186 5446 5719 39 4728 4963 5210 5472 5747 NEW 4823 5062 5314 5581 5862 40 4846 5087 5341 5609 5891 NEW 4943 5189 5448 5721 6009 41 4968 5215 5475 5749 6037 NEW 5067 5319 5585 5864 6158 FIRE CAPTAIN 42 5092 5345 5612 5894 6188 NEW 5194 5452 5724 6012 6312 43 5219 5478 5751 6040 6343 NEW 5323 5588 5866 6161 6470 44 5349 5615 5896 6191 6501 NEW 5456 5727 6014 6315 6631 �k- yo CITY OF ARROYO GRANDE EXHIBIT "C" SCHEDULE OF SALARY RANGES -AGCF 6/2712008 4.00% 4.00% 4.00% 4.00% 4.00% RANGE A B C D E 31 3958 4155 4364 4582 4810 NEW 4116 4321 4539 4765 5002 32 4057 4261 4473 4696 4932 NEW 4219 4431 4652 4884 5129 33 4159 4367 4584 4812 5055 NEW 4325 4542 4767 5004 5257 34 4263 4476 4698 4934 5181 NEW 4434 4655 4886 5131 5388 FIRE ENGINEER 35 4369 4587 4816 5057 5310 NEW 4544 4770 5009 5259 5522 36 4478 4701 4936 5183 5444 NEW 4657 4889 5133 5390 �5662 37 4589 4820 5059 5312 5579 NEW 4773 5013 5261 5524 5802 38 4704 4939 5186 5446 5719 NEW 4892 5137 5393 5664 5948 39 4823 5062 5314 5581 5862 NEW 5016 5264 5527 5804 6096 40 4943 5189 5448 5721 6009 NEW 5141 5397 5666 5950 6249 41 5067 5319 5585 5864 6158 NEW 5270 5532 5808 6099 6404 FIRE CAPTAIN 42 5194 5452 5724 6012 6312 NEW 5402 5670 5953 6252 6564 ` 43 5323 5588 5866 6161 6470 NEW 5536 5812 6101 6407 6729 44 5456 5727 6014 6315 6631 NEW 5674 5956 6255 6568 6896 �k -� ( CITY OF ARROYO GRANDE EXHIBIT "D" SCHEDULE OF SALARY RANGES -AGCF 12/26/08 2.00% 2.00% 2.00% 2.00% 2.00% RANGE A B C D E 31 4116 4321 4539 4765 5002 NEW 4198 4407 4630 4860 5102 32 4219 4431 4652 4884 5129 NEW 4303 4520 4745 4982 5232 33 4325 4542 4767 5004 5257 NEW 4412 4633 4862 5104 5362 34 4434 4655 4886 5131 5388 NEW 4523 4748 4984 5234 5496 FIRE ENGINEER 35 4544 4770 5009 5259 5522 NEW 4635 4865 5109 5364 5632 36 4657 4889 5133 5390 5662 NEW 4750 4987. 5236 5498 5775 37 4773 5013 5261 5524 5802 NEW 4868 5113 5366 5634 5918 38 4892 5137 5393 5664 5948 NEW 4990 5240 5501 5777 6067 39 5016 5264 5527 5804 6096 NEW 5116 5369 5638 5920 6218 40 5141 5397 5666 5950 6249 NEW 5244 5505 5779 6069 6374 41 5270 5532 5808 6099 6404 NEW 5375 5643 5924 6221 6532 FIRE CAPTAIN 42 5402 5670 5953 6252 6564 NEW 5510 5783 6072 6377 6695 43 5536 5812 6101 6407 6729 NEW 5647 5928 6223 6535 6864 44 5674 5956 6255 6568 6896 NEW 5787 6075 6380 6699 7034 ; �k-ya i , . __,_ IpRROY� ��I■ 1 �� c'A � INCONPORATEO yz U � m # ,nxr �o, ie�� * - C4��FORN�P . MEMORANDUM , TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER (�� BY: KAREN SISKO, HUMAN RESOURCES MANAGER Y� SUBJECT: CONSIDERATtON OF RESOLUTIONS ESTABLISHING THE CITY'S CONTRIBUTION TOWARD HEALTH CARE COVERAGE DATE: NOVEMBER 13, 2007 RECOMMENDATION: It is recommended the City Council: 1) adopt a resolution establishing the City's contribution towards health care coverage for members of the Arroyo Grande Police O�cers' Association; 2) adopt a resolution establishing the City's contribution toward health care coverage for members of the International Association of Fire Fighters (IAFF) Local 4403; 3) adopt a resolution establishing the City's contribution toward health care coverage for members of the Service Employees International Union (SEIU), Local 620; 4) adopt a resolution establishing the City's contribution toward health care coverage for members of the Management group; and 5) adopt a resolution establishing the City's contribution toward health care coverage for the Elected Officials' group. FINANCIAL IMPACT: New rates will result in estimated annual increase of approximately $87,000. Funds are included in the FY 2007-08/FY 2008-09 Bi-Annual Budget. BACKGROUND: The City provides health insurance benefits for its full-time employees through CaIPERS. Participating agencies are required to adopt resolutions each year establishing the contribution amounts made by the City. The increase in HMO premiums for 2008 average 7.39%. In an effort to share the increasing costs for health care with those that benefit from health insurance coverage, cost sharing provisions were incorporated into the Memorandums of Understanding (MOU) with the Arroyo Grande Police Officers' Association, the International Association of Fire Fighters Local 4403, the Service Employees International Union, g ( -1 CITY COUNCIL CALPERS HEALTHCARE COVERAGE CONTRIBUTION RATE RESOLUTIONS NOVEMBER 13, 2007 PAGE 2 Local 620, the unrepresented Management group, and the Elected Officials group. Each group has agreed to pay a certain percentage of the increase in premium costs. In order to implement these cost-sharing agreements with CaIPERS, separate resolutions for each employee group or association must be adopted. These resolutions are attached for City Council consideration. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staff's recommendation by adopting the resolutions; - Direct staff to negotiate other amendments; - Direct staff to pursue other medical coverage options; - Do not approve staff's recommendation; - Modify as appropriate and approve staffs recommendation; or - Provide direction to staff. ANALYSIS OF ISSUES: The recommended resolutions include changes this year for Management and IAFF, Local 4403 in order to accommodate adjustments to retiree medical benefits. The City currently participates in the CaIPERS medical insurance program under the unequal contribution option. The City's contribution for retirees started at one dollar ($1.00) per year in 2000. The contribution would increase 5% per year of the City's contribution for active employees until such time that the contributions for retirees and active employees are equal, providing that the City is participating in the CaIPERS Health Plan. Under the proposed changes for Management and IAFF Local 4403, the contribution will be the minimum required by CaIPERS, which will be ninety-seven dollars ($97.00) per month in 2008. Existing employees with a minimum of five years of full-time service at the time of retirement and new employees with a minimum of ten years of service will receive a supplemental monthly payment making the total monthly payment as follows: Fire Manaqement For single annuitant coverage: $161.11 $175.10 For annuitant + 1 dependent: $295.09 $302.85 For annuitant + 2 or more dependents: $354.42 $376.79 The minimum amount required by CaIPERS will be increased annually by a cost of living adjustment. However, the total amount provided to those eligible for the supplemental payment will not increase. It is necessary for the City Council to approve the resolutions at this time in order to meet CaIPERS deadline to make the cafeteria plan effective January 1, 2008. It is staff's intent to implement similar provisions with the other employee groups in the future. S:Wdministration\CITY MANAGER\STEVE\Council Reports\Health Care Rates 2008 Staff Report.doc � � '� ' CITY COUNCIL CALPERS HEALTHCARE COVERAGE CONTRIBUTION RATE RESOLUTIONS NOVEMBER 13, 2007 PAGE 3 ADVANTAGES: Based on staff's analysis, CaIPERS provides the most cost effective option to the City for the provision of employee health care benefits. Approval of the resolutions establishing the cafeteria plan for Management and IAFF, Local 4403 employees represents an important first step in implementing changes to manage future retiree medical benefit costs. Absent these changes, projected escalation of future retiree medical benefits would have a seriously detrimental impact on the Citys ability to fund its services to the community. DISADVANTAGES: The only disadvantage identified is the increased cost impact from the rate increases, although it is unavoidable since available alternatives would result in a greater cost increase. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, November 8, 2007. The Agenda and report were posted on the City's website on Friday, November 9, 2007. No public comments were received. S:Wdministration\CITY MANAGER\STEVE\Council Reports\Health Care Rates 2008 Staff Report.doc � ' � � RESOLUTION NO. � A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE CITY'S CONTRIBUTION TOWARD HEALTH CARE COVERAGE FOR MEMBERS OF THE ARROYO GRANDE POLICE OFFICERS' ASSOCIATION ("AGPOA") WHEREAS, Government Code Section 22892(a) provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act (the "AcY') shall fix the amount of the employers contribution. The employer's contribution may not be less than the amount required under Section 22892(b)(1) of the Act; and WHEREAS, Government Code Section 22892(c) provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants shall be annually increased by an amount not less than 5 percent of the monthly employer contribution for employees, until such time as the amounts are equalized; and WHEREAS, the City of Arroyo Grande, (hereinafter referred to as "Public Agency") is a local agency contracting under the Act for participation by members of the Arroyo Grande Police Officers' Association ("Employee"). NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AS FOLLOWS: That the Public Agency's monthly contribution for each Employee shall be the amount necessary to pay the cost of his/her enrollment, including the enrollment of his/her family members in a health benefits plan up to a maximum of $413.39 with respect to Employee enrolled for him or herself alone, $826.81 for an Employee enrolled for him or herself and one family member, and $1074.84 for an Employee enrolled for him or herself and two or more family members, plus administrative fees and Contingency Reserve Fund assessments. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2007. g �- `� RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY B �- s RESOLUTION NO._ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE CITY'S CONTRIBUTION TOWARD HEALTH CARE COVERAGE FOR MEMBERS OF THE INTERNATIONAL � ASSOCIATION OF FIRE FIGHTERS LOCAL 4403 UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT WHEREAS, Government Code Section 22892(a) provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act (the "AcY') shall fix the amount of the employer's contribution. The employer's contribution may not be less than the amount required under Section 22892(b)(1) of the Act; and WHEREAS, the City of Arroyo Grande, (hereinafter referred to as "Public Agency") is a local agency contracting under the Act for participation by members of the International Association of Fire Fighters Local 4403 ("Employee"). NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AS FOLLOWS: That the Public Agency's monthly contribution for each Employee or Annuitant in the International Association of Fire Fighters Local 4403 bargaining unit shall be the amount necessary to pay the full cost of his/her enrollment, including the enrollment of his/her family members in a health benefits plan up to a maximum of $97.00 per month plus administrative fees and Contingency Fund assessments. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2007. 0 �'� RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY �' � - ( RESOLUTION NO._ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE CITY'S CONTRIBUTION TOWARD HEALTH CARE COVERAGE FOR MEMBERS OF THE ARROYO GRANDE CHAPTER OF THE SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 620 WHEREAS, Government Code Section 22892(a) provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act (the "AcY') shall fix the amount of the employer's contribution. The employer's contribution may not be less than the amount required under Section 22892(b)(1) of the Act; and WHEREAS, Government Code Section 22892(c) provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants shall be annually increased by an amount not less than 5 percent of the monthly employer contribution for employees, until such time as the amounts are equalized; and WHEREAS, the City of Arroyo Grande, (hereinafter referred to as "Public Agency") is a local agency contracting under the Act for participation by members of the Arroyo Grande Chapter of the Service Employees International Union, Local 620 ("Employee"). NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AS FOLLOWS: That the Public Agency's monthly contribution for each Employee shall be the amount necessary to pay the cost of his/her enrollment, including the enrollment of his/her family members in a health benefits plan up to a maximum of $426.26 with respect to Employee enrolled for him or herself alone, $852.52 for an Employee enrolled for him or herself and one family member, and $1,108.26 for an Employee enroiled for him or herself and two or more family members, plus administrative fees and Contingency Reserve Fund assessments. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2007. � ` r � RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: , STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY $'� ' 1 RESOLUTION NO._ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE CITY'S CONTRIBUTION TOWARD HEALTH CARE COVERAGE FOR MEMBERS OF THE MANAGEMENT GROUP UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT WHEREAS, Government Code Section 22892(a) provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act (the "AcY') shall fix the amount of the employer's contribution. The employer's contribution may not be less than the amount required under Section 22892(b)(1) of the Act; and WHEREAS, the City of Arroyo Grande, (hereinafter referred to as "Public Agency") is a local agency contracting under the Act for participation by members of the Management group ("Employee"). NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AS FOL�OWS: That the Public Agencys monthly contribution for each Employee or Annuitant in the Management group shall be the amount necessary to pay the full cost of his/her enrollment, including the enrollment of his/her family members in a health benefits plan up to a maximum of $97.00 per month plus administrative fees and Contingency Fund assessments. On motion of Council Member , sewnded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2007. gl- (o RESOLUTION NO. PAGE 2 TONYFERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY 8' � - � � RESOLUTION NO._ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE CITY'S CONTRIBUTION TOWARD HEALTH CARE COVERAGE FOR ELECTED OFFICIALS , � WHEREAS, Government Code Section 22892(a) provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act (the "AcY') shall fix the amount of the employer's contribution. The employer's contribution may not be less than the amount required under Section 22892(b)(1) of the Act; and WHEREAS, Government Code Section 22892(c) provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants shall be annually increased by an amount not less than 5 percent of the monthly employer contribution for employees, until such time as the amounts are equalized; and WHEREAS, the City of Arroyo Grande, (hereinafter referred to as "Public Agency") is a local agency contracting under the Act for participation by Elected Officials. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AS FOLLOWS: That the Public Agency's monthly contribution for each Elected Official shall be the amount necessary to pay the cost of his/her enroliment, including the enrollment of his/her family members in a health benefits plan up to a maximum of $442.85 with respect to Employee enrolled for him or herself alone, $885.70 for an Employee enrolled for him or herself and one family member, and $1,151.41 for an Employee enrolled for him or herself and two or more family members, plus administrative fees and Contingency Reserve Fund assessments. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2007. $� � - �01- RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY g � - / � - - I I pRROY� 8.m. pE C,P I h MCOflFORATED 92 u ° m ' � �o�r �o, �e�� * MEMORANDUM � c4��FORN�P TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER � BY: KAREN SISKO H , UMAN RESOURCES MANAGER X�' � SUBJECT: CONSIDERATION OF A RESOLUTION ADOPTING A FULL FLEX CAFETERIA PLAN SECTION 125 FOR THE MANAGEMENT GROUP AND INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS, LOCAL 4403 DATE: NOVEMBER 13, 2007 RECOMMENDATION: It is recommended the City Council adopt a resolution establishing a Full Flex Cafeteria Section 125 Plan ("Cafeteria Plan") for the Management group and the International Association of Fire Fighters, LOCAL 4403. FINANCIAL IMPACT: There is no additional financial impact to implement the Cafeteria Plan as it is administered in-house. There is no increase in the health benefit costs to the City under the Cafeteria Plan. BACKGROUND: In order for the City to implement the equal contribution plan under the CaIPERS Health Benefit Program that will affect retiree medical insurance, the City needs to provide a Cafeteria Plan to its employees. Under a Cafeteria Plan, employees are given flex dollars to spend on their benefits, which include medical, dental, and vision insurance. An employee may opt out of inedical coverage only if they can provide proof of other coverage. The employee would then be able to take a specified amount of their flex dollars back as cash, deposit it into their 457 plan, or purchase voluntary benefits. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staff's recommendation by adopting the resolution; - Direct staff to pursue other medical coverage options; - Do not approve staff's recommendations; - Modify as appropriate and approve staffs recommendation; or - Provide direction to staff. $M- I � CITY COUNCIL ; CONSIDERATION OF A RESOLUTION ADOPTING A FULL FLEX CAFETERIA PLAN SECTION 125 FOR THE MANAGEMENT GROUP AND INTERNATIOANL ASSOCIATION OF FIRE FIGHTERS I NOVEMBER 13, 2007 PAGE 2 ANALYSIS OF ISSUES: Under the CaIPERS Health Benefit Program equal contribution plan, the City is required to provide the same benefit to active employees as retired employees. The amount designated is the minimum amount required by CaIPERS. In 2008, the minimum is $97.00. This amount is then increased annually by a cost of living adjustment. Under the Cafeteria Plan, the City then designates this minimum amount as the medical contribution towards active employees. Under the equal contribution plan, this same amount is then designated as the retiree medical contribution. However, the total flex dollars provided is equal to the amount for all medical benefits that would be provided under the current system. As a result, there is no financial impact on existing employees. ADVANTAGES: By establishing a Cafeteria Plan in conjunction with the CaIPERS Health Benefit Program equal contribution plan for employee groups, future retiree medical costs can be better managed. If these plans are not put into place, retiree medical costs will continue to grow at a rate of 5°/a of the active employee contribution each year until the retiree contributions are equal to the active employees' contributions. Absent these changes, projected escalation of future retiree medical benefits would have a serious detrimental impact on the City's ability to fund its services to the community. DISADVANTAGES: The only disadvantage to implementing a cafeteria plan is the staff time to administer the plan. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, November 8, 2007. The Agenda and report were posted on the City's website on Friday, November 8, 2007. No public comments were received. Attachments: 1. Full Flex Cafeteria Plan Section 125 Plan Document S:�Administration\CITY MANAGER\STEVE\Council Reports\Cafeteria Plan 11-07.doc ��►1�-�. RESOLUTION NO._ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING A FULL FLEX CAFETERIA PLAN SECTION 125 FOR THE MANAGEMENT GROUP AND INTERNATIOANL ASSOCIATION OF FIRE FIGHTERS WHEREAS, the City Council deems it to be in the best interest of the City of Arroyo Grande ("City") and the empioyees in the Management group and the International Association of Fire Fighters Local 4403 to establish a Full Flex Cafeteria Plan Section 125; and WHEREAS, the City has established the contents of the plan through the meet and confer process with the International Association of Fire Fighters Local 4403 and meetings with the Management group as described in the document entitled City of Arroyo Grande Full Flex Cafeteria Plan Section 125, a copy of which is on file in the Administrative Services Department. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AS FOLLOWS: 1. That a Full Flex Cafeteria Plan Section 125, a true and correct copy of which is on file in the Administrative Services Department, is hereby established for the employees of the Management Group and the International Association of Fire Fighters Local 4403. 2. That the terms of this Resolution shall become effective January 1, 2008. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,2007. �M-3 RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY � 1►n-"1 Attachment 1 CITY OF ARROYO GRANDE FULL FLEX CAFETERIA PLAN SECTION 125 PLAN DOCUMENT gm-5 / CITY OF ARROYO GRANDE TABLE OF CONTENTS Paae STATEMENT OF PURPOSE � ARTICLE I. DEFINITIONS 1.1 Administrator ................................................................ 2 1.2 Anniversary Date ........................................................... 2 1.3 Benefits ....................................................................... 2 1.4 City.............................................................................. 2 1.5 Code ........................................................................... 2 1.6 Compensation ............:.................................................. 2 1.7 Council ........................................................................ 2 1.8 Dependent ................................................................... 2 1.9 Dependent Premiums .................................................... 2 1.10 Effective Date ................................................................ 2 1.11 Election Periods ............................................................. 2 1.12 Eligible Employee ........................................................... 3 1.13 Employee ...................................................................... 3 1.14 Employer ....................................................................... 3 1.15 Flex Dollars .................................................................... 3 1.16 Highly Compensated Employee .......................................... 3 1.17 Insurance Company ......................................................... 3 1.18 Optional Benefit Coverages ................................................ 3 1.19 Participant ...................................................................... 3 1.20 Period of Coverage ........................................................... 3 1.21 Plan ............................................................................... 3 1.22 Plan Administrator ............................................................. 3 ' 1.23 Plan Year ......................................................................... 3 1.24 Salary Reduction ............................................................... 4 II. ELIGIBILITY AND PARTICIPATION 2.1 Eligibility ......................................................................... 5 2.2 Entry Date ....................................................................... 5 2.3 Employee Election ............................................................ 5 2.4 Election Periods ............................................................... 5 2.5 Termination of Participation ................................................ 6 2.6 Termination of Employment ................................................ 6 ; Fs tr-(.� i III. OPTIONAL BENEFIT COVERAGES 3.1 Coverage Options ............................................................ 7 3.2 Description of Optional Benefit Coverages ............................ 7 3.3 Election of Optional Benefit Coverages in Lieu of Cash ............ 7 IV. ELECTIONS � 4.1 Election Procedure ............................................................ 8 4.2 Full Flex Cafeteria Election Forms............................................. 8 4.3 Initial Elections .................................................................. 8 4.4 Failure to Return Election Forms ........................................... 9 4.5 Irrevocable Nature of Salary Reduction Selected ...................... 9 4.6 Status Change: Ability to Change Elections ............................. 10 4.7 Consistency Rules .............................................................. 12 4.8 Changes by Administrator .................................................... 13 4.9 Adjustment of Compensation Reductions ................................. 13 4.10 Maximum Elective Contributions ............................................. 13 4.11 Cessation of Required Contributions ......................................... 13 4.12 Coordination with FMLA ........................................................ 13 V. FLEX DOLLARS AND ADDITIONAL CASH BENEFITS 5.1 Flex Dollars ......................................................................... 14 5.2 Allocation of Flex Dollars ........................................................ 14 5.3 Waiver of Coverage Cash Option ............................................. 14 VI. NON-DISCRIMINATION 6.1 Intent ................................................................................. 15 6.2 Reduction of Benefits and/or Contributions ................................ 15 6.3 Treatment of Contribution Reductions ....................................... 15 VII. ADMINISTRATION 7.1 Appointment of Administrator .................................................. 16 7.2 Duties of the Administrator ..................................................... 16 7.3 Reports and Records ...........................................................: 17 7.4 Fiduciary Responsibilities ...................................................... 17 7.5 Administrator Limitations ........................................................ 17 �� Fm - �1 VIII. AMENDMENT AND TERMINATION OF THE PLAN 8.1 Amendment ......................................................................... 18 8.2 Termination ......................................................................... 18 8.3 Rights of Participants ............................................................. 18 IX. MISCELLANEOUS 9.1 Indemnification .................................................................... 19 9.2 Tax Treatment of Plan............................................................ 19 9.3 Third Party Actions................................................................ 19 9.4 Funding............................................................................... 19 9.5 No Effect on Other Employee Considerations ............................. 19 9.6 Titles and Headings ............................................................... 19 9.7 Gender and Number .............................................................. 19 9.8 Amendments in Writing .......................................................... 19 9.9 Separate Provisions ............................................................... 19 APPENDIX A - OPTIONAL BENEFIT COVERAGES ....................................... 21 APPENDIX B — FLEX-DOLLAR ALLOWANCE................................................ 22 EXECUTION PAGE.................................................................................... 23 �� m- � STATEMENT OF PURPOSE This plan document implements the City of Arroyo Grande Section 125 Plan effective January 1, 2008. The purpose of this Plan is to provide Participants with a choice between cash and optional benefit coverages. This Plan is intended to qualify as a "Cafeteria Plan" under Section 125 of the Internal Revenue Code of 1986, as amended, and is to be interpreted in a manner consistent with the requirements of Section 125. , $rn-q ARTICLE I DEFINITIONS Whenever used here in, the following terms have the following meaning unless a different meaning is clearly required by the context: 1.1 Administrator: The Administrator shall be the third party the Plan Administrator appoints to perform all or some of its duties under the Plan. 1.2 Anniversary Date: The annual recurrence of the first day of the Plan Year. 1.3 Benefits: Benefits shall mean any benefit provided by the City of which a Participant may choose to participate in. 1.4 Citv: City shall mean the City of Arroyo Grande. 1.5 Code: Code shall mean the Internal Revenue Code of 1986, as amended, and all regulations issued thereafter, and replacements from time to time. 1.6 Comqensation: Compensation shall mean total remuneration received by a Participant, including but not limited to wages, salary, overtime, bonuses, commissions, any other payment which is not an advance, loan or expense reimbursement. Each ParticipanYs compensation shall be determined prior to taking into account ParticipanYs Salary Reduction Contributions under the Plan. 1.7 Council: Council shall mean members of the City Council of the City of Arroyo Grande, as constituted from time to time. 1.8 Deqendent: Dependent shall mean the ParticipanYs spouse, dependent child, or qualifying relative of the employee as defined under Section 152 of the Code, as amended from time to time, that is eligible to participate in the City's health plans. 1.9 Deaendent Premiums: Dependent premiums shall mean the amount of premium charged for dependent coverage under the City's group insurance plans. 1.10 Effective Date: Effective date shall mean the date that this Plan becomes effective, which is January 1, 2008. 1.11 Election Periods: Election periods shall mean the period of time as determined in the Plan in which a Participant or employee may enter, change, or terminate from the Plan. The Initial Election Period shall be the thirty (30) days after the date of hire to complete the necessary forms to elect the benefits desired within the Plan. This Initial Election Period may be extended by the Administrator, at its sole discretion upon 2 �M- l(� written notice to employees. The annual election period shall be the period of time coinciding with the CaIPERS medical open enrollment period, time during which an eligible employee may make an election pursuant to Section 3.3. 1.12 Eliqible Emalovee: Eligible employee shall mean an employee who has satisfied the eligibility requirements under the Plan and the City's Personnel Rules and Regulations. Independent contractors and part-time employees shall not be deemed eligible employees. 1.13 Emolovee: Employee shall mean a person employed by the Employer under common law rules applicable in determining employer/employee relationships. Independent contractors shall not be deemed employees. 1.14 Emplover: Employer shall mean the City of Arroyo Grande. 1.15 "Flex Dollars": Flex Dollars shall mean benefit dollars provided to a participant by his or her Employer, which may be applied towards the cost of Optional Benefit Coverage as described in Appendix A. 1.16 Highly Comaensated Emqlovee: Highly Compensated Employee means any employee who.is either: (1) an officer; (2) receiving compensation above the Section 414 limit for the applicable year; (3) receiving compensation above the Section 414 limit for the applicable year and in the highest 20% of all employees; (4) a spouse or dependent of a highly compensated employee; or (5) meeting any other definition under Section 414(q) of the Code. 1.17 Insurance Comqanv: Insurance company, or insurance carrier, or insurer shall mean any insurance company that underwrites and has a contract with the City for a benefit under this Plan. 1.18 Oqtional Benefit Coveraaes: Optional Benefit Coverages are coverages available to the Participant under the Plan, as set forth in Appendix A. 1.19 Participant: Participant is any eligible employee who elects to participate in the plan. 1.20 Period of Coveraqe: Period of Coverage shall mean a Plan Year. 1.21 Plan: Plan shall mean the Ciry's Section 125 Plan. 1.22 Plan Administrator: The Plan Administrator shall be the City of Arroyo Grande or the individual the City may appoint to act on its behalf. 1.23 Plan Year: Plan Year means the period beginning January 1 and ending December 31. All Plan Years shall begin on January 1 and end on December 31, unless othervuise changed by the City or the Administrator. 3 8w�- << 1.24 Salarv Reduction Contributions: Salary reduction contributions shall mean the amount that each Participant has authorized the City to reduce his or her compensation in order for it to be contributed to the Plan to provide the benefits selected by Participants. The amount of Salary Reduction Contributions shall be designated on the Election Form. a �M- �a. ARTICLE II ELIGIBILITY AND PARTICIPATION 2.1 Eliqibility: All employees shall become eligible to become a Participant under the Plan upon satisfying the following requirements of Subsections (A) and (B) below: (A) Emplovment Status: Those eligible to participate in the Plan are full time employees as defined in the City of Arroyo Grande Position Classification Plan, which is incorporated herein by reference. Part-time employees and independent contractors shall not be deemed eligible employees. (B) Service Conditions: An eligible employee will become a Participant on the first day of the month following his/her first day of employment by the Employer. 2.2 Entrv Date: The date a Participant satisfies eligibility provisions as defined in Section 2.1(B). 2.3 Emplovee Election: All eligible employees may then elect, during the appropriate Election Period, to become a Participant by completing the City of Arroyo Grande Full Flex Cafeteria Plan Election Form, the "Form". This form designates whether the employee desires to elect the benefits of the Plan. 2.4 Election Periods: (A) Initial Election Period: All eligible employees have a thirty (30) day election period to select plans offered by the City; and a thirty (30) day election period after their date of hire to make an election under one of the plans offered by the City. Employees must complete the necessary forms to elect the benefits that they desire within the Plan. This Initial Election Period may be extended by the Administrator, at its sole discretion, upon written notice to employees. 5 grc,_ �3 (B) Annual Election Periods: After the Initial Election Period, Participants may elect to change, modify, decrease, or increase their benefits or participation in the Plan during only one Election Period, which shall be the period of time coinciding with the CaIPERS medical open enrollment period, which immediately precedes the Anniversary Date of the Plan. Participants must complete an election Form as described in Section 2.3 above, to have changes become effective in the new Plan Year. 2.5 Termination of Particination: A Participant shall remain a Participant in the Plan until the occurrence of one or more of the following: (A) Participant ceases to be eligible to participate in Plan; (B) ParticipanYs employment is terminated; (C) ParticipanYs death; (D) The termination of this Plan; (E) Participant elects not to participate under subsection 4.4(D). 2.6 Termination of Emplovment: If a ParticipanYs employment terminates, all contributions to the Plan shall cease upon the termination date, the Participant shall no longer be considered a Participant effective on the date of termination. However, a former Participant may still be eligible for certain benefits in accordance with the terms of the Citys medical, dental, vision and other insurance plan for which premiums have been paid on the former ParticipanYs behalf. The continuation of any benefits is governed solely by the terms and provisions of the City's group insurance plans and applicable law. s gm- ly ARTICLE III OPTIONAL BENEFIT COVERAGES 3.1 Coveraae oations: Each Participant may choose under this Plan to receive his or her compensation in cash, and any additional cash benefits to the extent available under Article V, or to have a portion of it applied by the City toward the cost of the Optional Benefit Coverages available to the Participant. Notwithstanding anything herein to the contrary, Optional Benefit Coverages shall be limited to coverages and benefits available under the plans identified in Appendix A, and are subject to the limitations set forth in Appendix A. 3.2 Description of Oational Benefit Coveraqes: While the election of one or more of the Optional Benefit Coverages may be made under this Plan, the coverages and benefits thereunder will be provided not by this Plan but by the plans identified in Appendix A, the requirements for participating in such plans, and the other terms and conditions of coverage and benefits under such plans are set forth from time to time in the plans identified in Appendix A, and in any group insurance contracts and prepaid health plan contracts that constitute (or are incorporated by reference in) those plans. The benefit descriptions in such plans, as in effect from time to time, are hereby incorporated by reference into this Plan. 3.3 Election of Oqtional Benefit Coveraqes in Lieu of Cash: A Participant may elect under this Plan to receive one or more of the Optional Benefit Coverages described in Section 3.2, to the extent available to the Participant under the applicable plans identified on Appendix A, subject to the limitations set forth in Appendix A, in accordance with the procedures described in Sections 4.1, 4.2 and 4.3. (A) If a Participant elects coverage for a Period of Coverage under a plan identified on Appendix A, and if the Participant is required under such plan to pay a share of the cost of such coverage, such share shall be paid by the Participant. Payment shall first be from the ParticipanYs Flex Dollars, as provided in Section 5.2, and second by means of a reduction in the ParticipanYs compensation for the Period of Coverage for the balance of the cost of each coverage elected. 7 �Y1f�-��7 ARTICLE IV ELECTIONS 4.1 Election Procedure: Prior to the commencement of each Period of Coverage, the Administrator shall provide an Election Form to each Participant and to each other individual who is expected to become a Participant at the beginning of the applicable Period of Coverage. The Election Form shall be effective as the first day of the Period of Coverage. Each Participant who desires to elect an Optional Benefit Coverage available for the Period of Coverage shall so specify on the appropriate Election Form, and insurance carrier or vendor forms and agrees to a reduction in his or her compensation, when applicable. (A) The amount of the reduction in the ParticipanYs compensation for the Period of Coverage for coverage under a plan identified as an Optional Benefit Coverage on Appendix A shall equal the ParticipanYs share of the cost of such coverage, reduced by the amounts paid from the ParticipanYs Flex Dollars under Section 5.2 (B) The amount of contributions shall change according to the schedule of premiums for the City's group benefits. A ParticipanYs election under the City's full flex cafeteria plan could automatically increase or decrease, depending upon the change in premiums of that particular benefit offered by the City, or increase or decrease depending upon the amount of the ParticipanYs required contribution for benefits. Each Election Form must be completed and returned to the Administrator on or before such date as the Administrator shall specify, which date shall be no later than the beginning of the first pay period for which the participanYs benefit coverage will become effective. 4.2 Full Flex Cafeteria Election Forms: Each Participant shall complete a Full Flex Cafeteria Plan Election Form, the "Election Form" at the Initial Election Period. In all following years, if a Participant desires to change the amount of the election, enroll in the Plan, or terminate from the Plan, a new Election Form must be completed within thirty (30) days before the Anniversary date of the Plan. This period of time shall be known as the Annual Election Period. 4.3 Initial Elections: (A) An eligible employee, as defined in Sections 1.12 and 2.1 of this Plan, who is not a Participant prior to the effective date of the Plan, has thirty (30) days from a �rn -�� the effective date of this Plan to elect their desired benefits for the Current Plan Year. Such election is made by completing the Election Form and other necessary forms as deemed by the Administrator. The Administrator may choose to extend this period, at its sole discretion, in order to assist the City's employees in determining whether to participate in this Plan. (B) The initial election shall adhere to the Plan Year. 4.4 Failure to Return Election Forms: (A) A new ParticipanYs failure to return a completed Election Form under Section 4.1, 42, and 4.3 to the Administrator on or before the specified due date for the Period of Coverage in which he or she becomes a Participant with respect to the benefits available for that Period of Coverage shall be deemed to have waived to participate in the City's medical plan and any Optional Benefit Coverage for the duration of the Plan Year and elected to receive compensation as taxable income as described in Appendix B, as long the Participant can fumish the Plan Administrator with proof of coverage. (B) An existing ParticipanYs failure to return a completed Election Form to the Administrator relating to coverage under a plan identified as an Optional Benefit Coverage on Appendix A.1. on or before the specified due date for any subsequent Period of Coverage shall be deemed to constitute (1) a re-election of the same coverage or coverages, if any, under such plans as were in effect just prior to the end of the preceding Period of Coverage (to the extent such coverage remains available as an Optional Benefit Coverage under the Plan), and (2) an agreement to a reduction in the ParticipanYs compensation for the subsequent Period of Coverage equal to the Participant share of each such coverage for the Period. of Coverage, reduced by the amounts paid from the ParticipanYs Flex Dollars under Section 5.2. (C) Participants may voluntarily terminate their participation in the Plan, but only during an Annual Election Period. If a Participant elects not to participate for the Plan Year applicable for the Annual Election Period, then that Participant cannot elect to reenter the Plan until the next Annual Election Period, unless a Status Change as described in Sections 4.5. and 4.6 occurs or there is a mid- plan year change in the benefits offered through this Plan. 4.5 Irrevocable Nature of Salarv Reduction Selected: (A) A ParticipanYs election of benefit coverage and the amount of salary reduction contributions shall be irrevocable during the Plan Year, unless a Participant has experience a status a change as described in this section or Section 4.6. (B) Participants can change, modify, decrease or increase their elections under the Election Form, only if a Status Change as defined in Section 4.6 has occurred, a change has occurred in the City's group benefits offered to its employees, or g �M — ! 1 a change has occurred in the amount of contribution for the plan's benefits as required by the City during the Plan Year. If such a change has occurred, then the Participant must submit to the Administrator a completed new Election Form in order to have the change be effective at the beginning of the following payroll period. (C) The Employer and/or the Administrator cannot change any amount in the Election Form selected by each Participant during the Plan Year, unless a ' termination has occurred as defined under Section 2.5 or 2.6 of this Plan, or a Status Change has occurred, or a change has occurred in the City's group benefits offered to its employees, or a change has occurred in the amount of contribution for the plan's benefits as required by the City. 4.6 Status Chanqe: AbiliN to Chanae Elections (A) A ParticipanYs election made under the Plan (including an election made through inaction under Section 4.4, shall be irrevocable by the Participant during the Period of Coverage except as otherwise provided in Section 4.5, subsections and 1 through 6 below. A Participant may revoke an election in writing for the balance of the Period of Coverage and, if desired, file a new election in writing if, under the facts and circumstances, a change in status occurs, and the requested revocation and new election satisfies the applicable consistency requirements in Section 4.7. Application for such change must be made within thirty (30) days of the actual event. For this purpose, a change in status includes the following events: 1. Leaal Maritai Status. Events that change a ParticipanYs legal marital status, including marriage, death of spouse, divorce, legal separation, or annulment. 2. Number of Deaendents: Events that change the Participants number of Dependents (as defined in Code Section 152), including birth, adoption, placement for adoption (as defined in Regulations under Code Section 9801), or death of a dependent. 3. Emolovment Status. Any of the following events that change the employment status of the employee, employee's spouse, or the employee's dependent: a termination or commencement of employment; a strike or lockout; a commencement of or return from an unpaid Ieave of absence; and a change in worksite. In addition, if the eligibility conditions of the full flex cafeteria plan or other employee benefit plan of the employer of the employee, spouse or dependent depend on the employment status of that individual and there is a change in that individual's employment status with the consequence that the individual becomes (or ceases to be) eligible 10 $�'►�1- ( � under the plan, then that change constitutes a change of employment under this paragraph. 4. Repuirements for Unmarried Deqendents: An event that causes a ParticipanYs dependent to satisfy or cease to satisfy the requirements for coverage due to attainment of age, student status, or any similar circumstance as provided in any accident or health plan identified in Appendix A under which the Participant received coverage. 5. Residence or Worksite. A change in the place of residence or work of the Participant, or the ParticipanYs spouse, or the Participant's dependent. 6. Enrollment in Health Coveraae. A significant change in the health coverage of the Participant or the ParticipanYs spouse attributable to the spouse's employment, and such other events that the Administrator determines will permit the revocation of an election (and, if applicable, the filing of a new election) during a Period of Coverage under regulations and rulings of the Internal Revenue Service. " (B) In order to revoke an election or file a new election under this subsection, a Participant must submit an Election Form within thirty (30) days of the change in status. (C) In the case of coverage under a plan identified in Appendix A, a Participant may revoke an Election Form for the balance of the Period of Coverage and file a new Election Form in writing that corresponds with the special enrollment rights provided in Code Section 9801(f), whether or not the change in election is permitted under Section 4.6. (D) In the case of a judgement, decree or order resulting from a divorce, legal separation, annulment, or change in legal custody (including a Qualified Medical Child Support Order) that requires accident or health coverage for a ParticipanYs child, a Participant may change his or her election (1) to provide coverage for the child under a health plan identified in Appendix A, if the order so requires, or (2) to cancel coverage under a health plan identified in Appendix A, for the ParticipanYs child if such order requires the Participant's former spouse to provide coverage. (E) In the case of coverage under a health plan identified in Appendix A, a Participant may revoke an Election Form for the balance of the Period of Coverage and file a new Election Form in writing to effectively cancel such health plan coverage for the Participant and/or the ParticipanYs spouse or dependent to the extent that such individual become entitled to coverage under Part A or Part B of Title XVIII of the Social Security Act (Medicare) or Title XIX of the Social Security Act (Medicaid), other than coverage consisting solely of 11 �M— �� benefits under Section 1928 of the Social Security Act (the program for distribution of pediatric vaccines). In addition, if an employee, spouse or dependent who has been entitled to such coverage under Medicare, Medicaid, or a state program under the State Children Health Insurance Program (SCHIP) loses eligibility for such coverage, the full flex cafeteria plan may permit the employee to make a prospective election to commence or increase coverage of that employee, spouse, or dependent under the health plan. A Participant may not revoke his election if he becomes eligible for SCHIP coverage during the year. (F) In the case of coverage under a health plan identified in Appendix A.1., which is provided by an independent third-party provider, if: 1. The ParticipanYs share of the cost of such coverage significantly increases or decreases as a resuit of a significant cost increase or decrease by the independent third-party provider, the Administrator may permit all Participants electing such coverage for the Period of Coverage, to revoke their elections for the balance of the Period of Coverage, and to complete a new Election Form, provided that similar coverage is elected under a health plan identified in Appendix A.1., for the balance of the Period of Coverage. In the event that similar coverage is not available to the Participant, the Participant may revoke his election for the remainder of the Plan Year. 2. Such coverage ceases or is significantly curtailed, the Administrator may permit all Participants electing such coverage for the Period of Coverage, to revoke their elections for the balance of the Period of Coverage, and to complete a new Election Form,. provided that similar coverage is elected under a health plan identified in Appendix A.1., for the balance of the Period of Coverage. In the event that similar coverage is not available to the Participant, the Participant may revoke his election for the remainder of the Plan Year. (G) Any revocation and new election under this Section 4.6 shall be effective at such time as the Administrator shall prescribe, but not ea�lier than the first pay period beginning after the revocation and new election, unless othervvise required by law. 4.7 Consistencv Rules: A ParticipanYs requested written revocation and new election will be consistent with a change in status described in Section 4.6 if, and only if, (1) the change in status results in the Participant, or the ParticipanYs spouse or dependent, gaining or losing eligibility for accident or health coverage under either the Plan or a plan of the spouse's or dependenYs employer, and (2) the election change corresponds with that gain or loss of coverage. 12 �m -�'0 Notwithstanding anything in this Section 4.7 to the contrary, if the Participant, or the ParticipanYs spouse or dependent, becomes eligible for continuation coverage under a health plan identified in Appendix A as provided in Code Section 49806 or any similar state law, the Participant may elect to reduce his or her compensation under the Plan in order to pay for the continuation coverage. 4.8 Chanqes bv Administrator: If the Administrator determines, before or during any year, that the Plan may fail to satisfy for such year any nondiscrimination or other requirement imposed by the Code or any limitation on benefits provided to the Highly Compensated Employees, the Administrator shall take such action as the Administrator deems appropriate, under rules uniformly applicable to similarly situated Participants, to assure compliance with such requirement or limitation. Such action may include, without limitation, a modification of elections by Highly Compensated Employees (as defined by the Code for purposes of the nondiscrimination requirement in question)without the consent of such Employees. 4.9 Adiustment of Comaensation Reductions: If the cost of Optional Benefit Coverages provided by an independent third-party provider under a medical, dental plan or vision plan identified in Appendix A.1., increases or decreases during a Period of Coverage, a corresponding change shall be made in the Election Form of all Participants receiving such coverage in an amount to be determined by the Administrator. 4.10 Maximum elective contributions: The maximum amount of elective contributions under the Plan for any Participant shall be the total cost to the Participant for the Period of Coverage of the most expensive Optional Benefit Coverages that any Participant could elect. 4.11 Cessation of required contributions: Nothing in this Plan shall prevent the cessation of coverage or benefits under any plan identified on Appendix A, in accordance with the terms of such pian, on account of a ParticipanYs failure to pay the ParticipanYs share of 4he cost of such coverage or benefits, through compensation reduction or otherwise. 4.12 Coordination with FMLA: Notwithstanding any other provision of this Plan, the Administrator may (a) permit a Participant to revoke (and subsequently reinstate) his or her election of one or more Optional Benefit Coverages under the Plan, and (b) adjust a ParticipanYs compensation reduction as a result of a revocation or reinstatement to the extent the Administrator deems necessary or appropriate to assure the Plan's compliance with the provisions of the Family and Medical Leave Act of 1993 and any regulations pertaining thereto. �3 gm -� l ARTICLE V FLEX DOLLARS AND ADDITIONAL CASH BENEFITS 5.1 Flex Dollars: A Participant will be eligible to receive Flex Dollars if, andlto the extent that, the City has elected to provide Flex Dollars under the Plan (as set forth in Appendix B and subject to the limitations set forth in Appendix A). Prior to the commencement of each Period of Coverage the City shall determine the amount of Flex Dollars available to each such Participant in accordance with the rules and procedures adopted by the City and by the Plan Administrator, which shall not discriminate in favor of Highly Compensated Employees. The Administrator shall notify such Participant in writing of the amount of Flex Dollars available to him or her for the Period of Coverage (or for the balance of the Period of Coverage). 5.2 Allocation of Flex Dollars: Any Flex Dollars available to a Participant under this Article V shali be applied proportionately each pay period toward the cost of the Optional Benefit Coverages elected by the Participant. If for any Period of Coverage the cost of the Optional Benefit Coverages elected by the participant exceeds the ParticipanYs Flex Dollars, then the ParticipanYs compensation shall be reduced proportionately each pay period in the amount of the excess, and an amount equal to the compensation reduction shall be contributed by the Employer to cover the remaining cost of the Optional Benefit Coverages elected by the Participant. However, if for any Period of Coverage the cost of the Optional Benefit Coverages elected by the Participant is less than the ParticipanYs Flex Dollars, then the Participant shall receive the value of any Flex Dollars not allocated to Optional Benefit Coverage and divert them to the plans described on Appendix A. 5.3 Waiver of Coveraqe Cash Option: A Participant who has elected to waive coverage as described in Section 4.4.(A) or who has affirmatively elected to waive medical coverage under the City's medical plan identified in Appendix A shall be deemed to have elected the Waiver of Coverage Cash Option. Under this Option the Employer will increase such Participant's cash compensation as a taxable refund of contributions, for each pay period during which the Participant does not have in effect any medical coverage or has elected any Optional Benefit Coverage. Determination of the waiver amount available to Participants, and the manner in which it is paid, shall be made in accordance with the rules and procedure adopted by the Employer and by the Administrator, which shall not discriminate in favor of Highly Compensated Employees. The Administrator shall notify such Participant in w�iting of the waiver amount available to him or her for the Period of Coverage (or for the balance of the Period of Coverage) under this Option. An eligible Participant may elect the Waiver of Coverage Cash Option in writing in such form and manner as the Administrator shall prescribe, at the same time or times that the Participant is permitted to elect Optional Benefit Coverages under Article IV. Such election shall be irrevocable during each Period of Coverage to the same extent as an election of Optional Benefit Coverages identified in Appendix A. 14 p�►'� -a� ARTICLE VI NON-DISCRIMINATION 6.1 I ntent: It is the intent of this Plan not to discriminate between any classes of employees or create such an action in part or whole of this Plan document that is in violation of Code Section 125 and Treasury regulations. The Administrator shall avoid all discretionary acts that could be deemed to be discriminatory under any applicable Code section or law. 6.2 Reduction of Benefits and/or Contributions: The Administrator may reduce, modify, change or reject the benefits or amounts of contribution of any Participant of the Plan if the Administrator deems it necessary to make certain this Plan does not discriminate in favor of Highly Compensated Employees as defined in Code Section 125 and any other applicable Code section or law. 6.3 Treatment of Contributions: Contributions that exceed the value of benefits under the Plan and contributions that violate the nondiscrimination rules shall be returned to the Participant in the form of taxable income. ,5 $M -a3 ARTICLE VII ADMINISTRATION 7.1 Appointment of the Plan Administrator: The Council shall designate the Plan Administrator of the Plan. Such designation of the Plan Administrator will be for the full term of the Plan Year, unless otherwise noted by Council. The name, address, and phone number of the Plan Administrator of the Plan will be: City Manager City of Arroyo Grande P.O. Box 550 Arroyo Grande, CA 93421 Phone #: (805) 473-5400 The Plan Administrator shall be responsible for the complete management of the Plan, and to undertake any action necessary to preserve the benefits of the Participants of the Plan. 7.2 Duties of the Plan Administrator: The Plan Administrator shall have all necessary power to carry out the full administration and management of the Plan. The Plan Administrator's powers shall include, but are not limited to: (A) To interpret the provisions of the Plan; (B) To enforce all provisions of the Plan; (C) To make changes in the Plan when necessary; (D) To decide all questions of eligibility; (E) To decide all questions of benefits; (F) To decide the proper management of benefit claims; (G) To obtain from every employee the necessary forms and documents that allow participation in the Plan; (H) To obtain from every Participant the necessary forms and documents that allow either continued participation or termination in the Plan; (I) To contract with any and all insurance companies or other suppliers to provide benefits under the Plan; (J) To notify each Participant in writing of any amendment of the Plan, of any proposed amendment of the Plan, of the termination of any benefit of the Plan, and of the termination of the Plan; (K) To provide guidance for employees and Participants as to questions of participation, benefits, or personal objectives in connection with the Plan; �s gm -a`{ (L) To appoint an Administrator, agents, consultants and professionals to assist in administering the Plan and completing necessary documentation and reportings; (M) To avoid discrimination under the Plan; (N) To pay for any administrative costs of the Plan; (0) To do any other acts as deemed necessary to administer and manage the plan for the benefit of its Participants. 7:3 Reports and Records: The Plan Administrator shall keep complete books, reports and records of all activities under the Plan. The records of the Plan shall be open for inspection during normal business hours, to the City and to each Participant, of only that Participant's individual participation records. The Plan Administrator or the Administrator shall prepare and submit to the City an annual report containing material, which the Administrator deems necessary under Sections 125 and 129 or any other section of the Code. 7.4 Fiduciarv Resaonsibilities: The Plan Administrator shall conduct its duties of the Plan as a fiduciary for the Participants and their beneficiaries. The Administrator must exercise proper judgement and diligence in carrying out any action and in any capacity as Plan Administrator. The Administrator shall act according to the Plan and the administrative duties contained herein, and such actions must be for the benefit of the Participants or potential Participants of the Plan. 7.5 Administrator Limitations: The Plan Administrator is not responsible for the actual administration of group insurance plans supplied by insurance carriers, as such plans shall be governed by the terms of each such plan. 17 Om '°ZS ARTICLE VIII AMENDMENT AND TERMINATION OF THE PLAN 8.1 Amendment: The Plan Administrator can amend the Plan by providing written notice to all Participants and potential Participants of the change or pending change. Such amendment of the Plan shall not affect the rights of a Participant pertaining to all clauses contained in this Plan, or change any benefit of the Participant if such benefit has not been subsequently changed by a carrier or the City, or change any right under the City's group insurance plan. 8.2 Termination: The City expects that this Plan will be maintained indefinitely, however, continuance is not guaranteed. The City reserves the right to terminate the Plan at any time with advance notice to Participants. Upon termination, no further contributions will be made. 8.3 Riphts of Participants: If the Plan is terminated, the rights of Participants to receive benefits and reimbursements under the City's group insurance plan for conditions prior to termination are not affected in any manner. 18 �m'°Z(4 ARTICLE IX MISCELLANEOUS 9.1 Indemnification: The City agrees to indemnify the Plan Administrator, and any employee of the City acting as the Plan Administrator, an assistant to the Plan Administrator, or agent of the Plan Administrator, its employees, or any other person who performs duties of the Plan, referred to as the Plan Administrator, to the fullest extent permitted by law against any and all liabilities, claims, expenses, and damages stemming from the actions or omissions of any such person in connection with administering the Plan for the benefit of its Participants, as long as such actions and omissions were at the time in good faith and carried forth with proper diligence and care. 9.2 Tax Treatment of the Plan: The City specifically makes no claim as to the tax treatment of the Plan, the qualification of the Plan as a taxable or tax-exempt entity, tax deductions of contributions, or any other assurance of future tax treatments. 9.3 Third Partv Actions: The City shall not be directly responsible for any action taken by any insurance carrier who offers benefits to the City, nor shall it be responsible to make payments to any Participant if the insurance carrier fails to do so. 9.4 Fundin : All contributions to the Plan do not have to be placed in trust accounts or specified for certain benefits, nor is it required that the City or Administrator maintain separate accounts for any or all Participants with regard to their contributions. The assets of the Plan will be considered as general assets of the City to be used to timely pay for the benefits selected. 9.5 No Effect on Other Emolovee Considerations: Participation in this Plan by any employee of the City should not be construed as anything but participation in one particular benefit offered by the City. Participation in the Plan does not bind the City to any contractual obligation or employment obligation with the employee, other than to the terms of the Plan documents. �s �m- � 7 9.6 Titles and Headinqs: The title and headings within this docyment are for simplification or reference only, and are not intended to be complete in any definition or meaning of the actual plan. The entire text of this document shall govern rather than any specific title or heading. 9.7 Gender and Number: Wherever any words are used in the masculine, feminine or neuter gentler, they shall be interpreted to be applicable to all cases where they would apply. Wherever used in this document, the singular shall mean the plural and the plural shall mean the singular except where context requires otherwise. 9.8 Amendments in Writinq: Any and all amendments to this Plan, qualifications of the Plan, and interpretations of the Plan, need to be in writing in order to be valid. 9.9 Separate Provisions: If any provision of this Plan is deemed invalid or unenforceable, then only its validity or enforceability shall be questioned or changed, and it will not affect in any manner any other provision of the Plan or the Plan itself. 20 $m -�� APPENDIX A OPTIONAL BENEFIT COVERAGES Optional Benefit Coverages shall consist of the coverages(s) available to a Participant under the following Plan (s) maintained by the City: 1. Optional Benefit Coverages- Health Care Coverage (A) Medical Plan through the California Public Employees' Retirement System (B) City of Arroyo Grande Dental Plan (C) City of Arroyo Grande Vision Plan (D) City of Arroyo Grande Voluntary Plans Notwithstanding anything in the Plan to the contrary, Participants shall be required to elect Optional Benefit Coverages set forth in sections 1(b) and 1(c) above, and to pay for such coverages with their flex dollar allowance set forth in Appendix B. 21 �M ^a� APPENDIX B FLEX-DOLLAR ALLOWANCE Flex Dollar Allowance Effective July 1, 2008: ARROYO GRANDE MANGEMENT EMPLOYEES With Medical Coverage Total Monthly -- -- - _ Employee Benefit _ Employee Only _$534.01 - ___.... - Employee Plus One $980.84 __. .. -_ __ . -- Employee Plus Two or more $1256 94 __ . . .---- - ---- - ..._... If employee waives medical coverage (cash $442.85 back oQtion� ARROYO GRANDE FIRE EMPLOYEES With Medical Coverage Total Monthly _.. ---- . - - -- Employee Benefit__ Employee Only $493.93 ---- - ---- Empl�ee Plus One $900.72 ---- -- --- - Employee Plus Two or more $1152.78 ---- ---- - ------ -. If employee waives medical coverage (cash $402.77 back o�tion�_ . ._---. . ---.__ __ . . .__-- -------- 22 $m - 30 EXECUTION PAGE IN WITNESS WHEREOF, the City has caused this Plan to be signed by as of the _ day of , _. CITY OF ARROYO GRANDE BY: 2s gm-31 L E pRROY� ��n■ � cP FINCORPORATED 92 u ° m * 'p1Y0. 101 * MEMORANDUM c4��FORN�P �. TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR BY: TERESA MCCLISH, ASSOCIATE PLANNER SUBJECT: CONSIDERATION OF CONTRACT AMENDMENT WITH RINCON CONSULTANTS FOR THE PREPARATION OF ADDENDUM NO. 2 TO THE PREVIOUSLY CERTIFIED REVISED FINAL SUBSEQUENT ENVIRONMENTAL IMPACT REPORT (SEIR) FOR VTTM/PUD 01-001 DATE: NOVEMBER 13, 2007 RECOMMENDATION: It is recommended the City Council: Approve the contract amendment with Rincon Consultants for the SEIR Addendum No. 2 to the SEIR for VTTM/PUD 01-001. FINANCIAL IMPACT: There is no fiscal impact as all costs for the environmental review are borne by the applicant. BACKGROUND: On April 10, 2007 the City Council considered a pre-application for VTTM/PUD 01-001 (commonly known as tract 1998) and approved a contract amendment for the preparation of Addendum No. 2 for the previously approved SEIR. On September 21, 2007 the applicant submitted project revisions based on City Council comments during the pre-application hearing. However, since that time the Standard Fee Schedule for Rincon Consultants was modified and the cost for the preparation of Addendum No. 2 changed from $14,690 to $19,730. There are no other revisions to the proposed contract amendment. In compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines and the City of Arroyo Grande Rules and Procedures for Implementation of CEQA, a Subsequent Environmental Impact Report (SEIR) was prepared by Rincon Consultants for VTTM/PUD 01-001. A draft SEIR was circulated in February 2003 and then amended and re-circulated in November 2003 to evaluate a modified project design submitted by the applicant and for clarification of the biological resources analysis. The City Council certified the Revised Final SEIR (RFSEIR) on April 13, 2004. By mutual agreement, the project decision was delayed to allow consideration of an alternative. An Addendum to the RFSEIR was prepared in February 2005 to evaluate the potential environmental effects associated with the revised project design (Attachment 5). The project was subsequently denied without prejudice and the 0 �'1"' ' CITY COUNCIL CONTRACT AMENDMENT FOR THE PREPARATION OF ADDENDUM NO. 2 TO THE PREVIOUSLY CERTIFIED REVISED FINAL SUBSEQUENT ENVIRONMENTAL IMPACT REPORT (SEIR) FOR VTTM/PUD 01-001 BY RINCON CONSULTANTS NOVEMBER 13, 2007 PAGE 2 OF 3 applicant submitted a revised project within one-year. The revised project was reviewed by City Council during a pre-application on April 10, 2007. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve the amendment to the contract; - Do not approve the amendment to the contract; or - Provide staff direction. ANALYSIS OF ISSUES: A revised project description based on the City Council's comments during the pre- application hearing on April 10, 2007 was submitted on September 21, 2007 and evaluated in order to determine what documentation is needed to disclose the possible environmental effects associated with project revisions. The City's consultant (Rincon Consultants) has evaluated the project revisions in accordance with CEQA Guidelines. As a result, Rincon Consultants determined that an addendum to the RFSEIR is the most appropriate environmental document in this instance because the new information does not involve new significant environmental effects beyond those identified in the RFSEIR per Section 15164. The revised project reduces density and reconfigures development in order to reduce or avoid previously identified environmental impacts and no new significant impacts have yet been identified. If authorized, the Addendum will evaluate and compare the potential specific and cumulative impacts from the revised project. Although not required, staff will circulate the 2007 Addendum due to prior substantial public involvement in this project. The City Council must consider an Addendum prior to making a decision on the project. ADVANTAGES: Preparation of an Addendum by the City's consultant will allow for disclosure of potential impacts due to project revisions. DISADVANTAGES: Denial of the proposed contract amendment would require staff to prepare an RFP for the preparation of an Addendum from another consultant to satisfy CEQA requirements. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, November 8, 2007. The Agenda and report were posted on the City's website on Friday, November 9, 2007. No public comments were received. �h- � CITY COUNCIL CONTRACT AMENDMENT FOR THE PREPARATION OF ADDENDUM NO. 2 TO THE PREVIOUSLY CERTIFIED REVISED FINAL SUBSEQUENT ENVIRONMENTAL IMPACT REPORT (SEIR) FOR VTTM/PUD 01-001 BY RINCON CONSULTANTS NOVEMBER 13, 2007 PAGE 3 OF 3 Attachment: 1. Contract amendment to prepare Addendum No. 2 to the certified SEIR for VTTM/PUD 01-001 by Rincon Consultants. � n- 3 CONSULTANT SERVICES AGREEMENT AMENDMENT NO. 4 The Consultant Services Agreement by and between the CITY OF ARROYO GRANDE and RINCON CONSULTANTS, INC., dated March 25, 2002, is hereby amended this 13ih day of November, 2007, to include the scope of work, timeline, and cost of the contract amendment as outlined in CONSULTANT'S letter, dated October 10, 2007 attached hereto as Exhibit "A". All other terms and conditions set forth in said Consultant Services Agreement shall remain unchanged. IN WITNESS WHEREOF, CITY and CONSULTANT have executed this amendment the day and year first above written. RINCON CONSULTANTS By: CITY OF ARROYO GRANDE By: Tony Ferrara, Mayor $n - '� EXHIBIT A Rincon Consultants,Inc. � 153� Monterey Sireet, Suite D San Luis 'Jbispo�, California 9340�1 so�5;�54�7� 0900 rnz �5�a7 0901 infoW tiriconconsultnnts.cam � www. rincunconsultants.com Oao6er 10,2007 Project No.07-60b90 Teresa McClish Gity ofArroyo Grande P.O.Box 55D Arroyo Grande, California 93421 Subject: Scope to Prepare aa EIR Addendurn for Rtvised'Vesting Tcntative Tract Map and P.U.D.41-001 Dear Ms.McGlish: In response to your requesc,we are pleased to submii a scope of work and cost to prepaze an EIR Addendum for the applicant's revised map for the VTTM and.P.U.D:01-001 project. This would be called ehe Second Addevzdum to the Revrsed Final Subseqxent EIR;the EIR itself was originally certified in Apri120Q4,and an Addendum ha$previously been prepared to address an additional alternative to the originally proposed project. Background. The City Council certif`ied the Revised Fittal'Subseguent EIR for the VTTM 01-001 projec[in Apri12004, but didnot take action on the project at that time. At the City's request,Rincon prepazed an EIR Addendum in January 2005 to address a revised project alternative. The City Couacil ultimately denied che project without prejudice,which allowed tihe applicant co reconsider a revised•subtnittal. The currently proposed EIR Addendum would tiez off she originally certified EIR for the project,.and would address a revised site plan for the project area. Our preSumption at this cime is thac she revised'site plan would norintroduceaew impacts or mitigation measures xhac were not already concemplated in previous environmental documentation„consistenx wiih,che approach used for the previous Addendumprepared for[his projecc. §cope of Work. Because of che newly submitted project's gerierally reduced size and area of development,it has been detercnined by the City that an Adtlendum would be appropriate,pursuanc to CEQA Guidelines Section 15164. An Addendum is noc circula[ed'or noticed,except as part of a normal agenda noticing process,but instead attached ro the staff repon and put into the record of decision. However,if desired by the City,Rincon u prepared to respond to public.comments that may azise fxom the publication of the Addendum. We have included 3G$ours o6professional staff time for:this task in our budget. � n �5 E n r r r o n m e n. l�. 6 f 5 c, e n I � s I s P I� d n n r . s E n g u e r � t Gity ofArroyo Grande ' Tenfa6ve Tiact Map 01=001 EIR Addendum Page 2 The specific requirements of an Addendum aze described below (CEQA Guidelines Section 15164): 15164.Addendum to an EIR or Negative Declaration faJ The lead agency or responsible agerrcy shall prepare an�dar:dum to a previously certifxed EIR ifsome cbanges or additioris are necessary brtr no�re of the conditions described in Section 15162 calling for preparation of a subsequent EIR have occurred. (b) An addendum to an ddopted nega'tive declaration»iay'be prepased if only minor technual changes ar additiora are necessary or none of tbe condifions desaibed in Section 15162 calling for the preparardon of a subsequentElR or negative declaration haue occurred. (c) An addeudum need noz be circulated fm public review but can be included in or attached to the final EIR or adopted negative declaration. (d� The deczsion making body rhall cansider the addendum with ihe firtal EIR or adopted negative declaration prior to making a decision on che project. (eJ A brief explanation of the decssion not to prepare a subsequent.ElR pursuant to Section IS162 should be included in an addendum to an EIR, the lead agertty's findings on the project, orelsewbere.in the rxord: The cncp/gnation must besuppmted bysubstantlal eviclence. The Addendum tobe prepared by Rincon would include the following general componentsc • Brief description of the project history,including the environmental review processto date; • General description of the newly:submitted p�ojecc,wifh a comparison of how it differs from what;was examined in.the previous CEQA documentation; • A description of.City s'taff concerns regarding the new project (to be supplied by City staf�; • A description o£the required contenu and applicability o£preparing an Addendum; • An analgsis of the how the new project conforms with CEQA Addendum requirements; • If any micigaxion measures from preyious CEQA documentaxion are found noc to apply to the new projea, the Addendum will note xhese measures. Cost and Schedule. Rincon would,prepare an Addendum that conforms to this scope for 519,730.We anticipate this would require four working weeks of preparation cime, and assumes one rotuid of City staff teview for,theadministrative drafrAddendum. The xotal timeframe of completion would be b weeks, including Gity review. Bn- �e E n v i t o n ni e n 1 a � 8 c 1 e n t i s t s P� i a n n e r. s C .� g � n e e r s CilyofArrnyoGrande � TentaBve Tract Map Of-001 EIR Addendum Page 3 This repon would be paralleFis format to the original January 2005 Addendum, which provided a discussion of each of the EIR issues in manner consisxent with.an approach used in an EIR alternatives analysis. This schedule assumes that Citycomments on the clraft Addendum are received$y Rincon within five working days of Rincon's administra�ive draft submitcal to the.City. Our scope also•assumes artenclance at two meetings with staff, one Planning Comcrussion hearing,and one Ciey Council$earing. Although not required under CEQA,our scope assumes there#hax Rincon will respond to any commentsxhat may arise from consideraqon of the ETft Addendum. We have assumed that Citg staff will manage all noticittg and filing requiremencs. These'assumptions are subject xo City siaff review and concurrence. Rincon can manage additional tasks on a time and materials basis, arrates shown omoux attached Schedule of Fees. Thank you for the opportuniCy to assist you with shis consulting assignnient. , Sincerely, RINCON CONSLTI.TANTS,INC. �/ �P� C� c� �1 Scephen Svete, AICP John Rickenbach,AICP President Principal Attacbmenn: CostEstimate Standnrd FeeScbedw[e $ r-'1 E n v i r o n m e n 1. a ! S c i e n t i s .1 s P 1 a n .if n r s f n .& i �� e e� r s Ciry o6Aimyo Grande Tentative Tract Map Ot-001 E!R Addendum Cost Estimate City of Arroyo Grande EIR Second Addendum•VTTM 01-001 Project Caat EsBmate(wiM ResPOnsas!o Pubtle CommanLsj �aoc[-o� Rincon TatW. .COSt Hcuri� Prim�JOa� '�.��Sr.A�roc, Pmj.M$:� Anatya! G,aphiq � Atlmin. S150.Tr..��..{745Aiour�;tOLlliout SB&�our F73Rwur�.�. E35ficur 7 KkkoQMeaUn9 � Et.U20 8 4' �4 2. ProjxlOSSCnppon.Mc/utling/ntroduction. '�57,850 18� 2 19 8 3 AtlOeMUmAnabLa. . . . � ' a. AtlmMD+aRAnalyab �65,100 50 � �8 12 24 6 b. RaHafonalo+oapoMtoataMrommems 31,730 IB' 2 2 s 0 u Respondtopud/cwmmanfsonqddendum $a,120 3B �' 8 24 1. PublcHe�dngt(2) , 31.310 12. 1 �.8 5. MsBGnpSwlMattl/(2} 31.810 76 8 �8 7. P �Mana ent 5i,i10 18 � a ; 4 SubtqalLabor. �y10,830 �138 ZO 42 e� e� 4 Addltloml Cwb Pflnln9i20coVIe6�f30eaW) 5800� Sup lexentlMi�Ilsnaou�Expensaa 5300� ToW ACtlNianel Cocta: 5900 TALLABOR+ADDRqNALC03T6: �518,730 8n- $ E n v i i o fr m E:. n f u 1 'S c i n n i i 5 ..t x P'.1 a n n e r s F n R i n e e r s � RINCON CONSULTANTS, INC. Standazd Fee Schedule for Environmental, Geoenvironmental,and Planning Services Rincon�Cbnsultants'��feescheduleisbasedonthetimethatischarged�toprojxts��.byourprofessionals�and. sup ort staff. D'vect casts associated with completing a pmject ere aLso b'�lled to the prajectas discussed vn�er Reimbursable Expenses below: The following seta forth the billing rates for our personneL Professiona(and'Technical Persomiel Hou�ly Rate SeniorPrincipal...............:................................................:...�...�:..,..............�.$ 150-195/hour Principal............................,..,..............,.................:....................................:$ 120-145Jhour SeniorEnvironmentaLScienHst/Planner.:.:.............................................$ 105-125/hour , Environmental'Srientist/Planner.............................................................$ 85-95/hour Emironmentai'Technician.......................................................:................:$ 75-85/hour Environmental Field�Aide..........................................................................$..55-65/hoar AutoCAD,GISTechnician..........................:..............................................$ 85-95/hour GraphicDeaignei�........................................................................................$ 75/hour Clerical/AdministrativeAssistant............................................................$ 55Jhour Expert witness services wnsisting of depositions�and in-court tesflmony are chazged at a rate of u250/hour. Equinmenb .Unit2ate� ui ment UnitRate. I'hoto-lonization Detector(PID) $ 120/day DC Purge Pnmp $ 35/day Flame[onization Detec Wi $ 200/day Dissolved O�cygen Meter $ 45/day Four Gas I4tonitor $ 120/day Turbidity I41eber $ 30/day Oil-Water Interface$robe $ 85/day .Sound LeveCMeter $125/day , Water Level Indicator $85/day GPS Locator $35Jday Tempecature-pH- I;asei Rangefinder $ 4Q/day ConducHvity Meter ^y 50/day InEegrated GPS/GIS $ 550Jday Bailer $ 25/day Field Computer.&quipment $ 45/day� Uisposable�Bailer $20/each �Vacuum Gas Chamber Sampler $ 25/day Hand AugerSampler $ 55/day Dig�ta1 Ptojector/Computer $ 60/day �Brass SamPle.Sleeves $ lOJeach. Infrared Sensox Digi.tal Camera $ 75/day Decontavunation Equipment $ 25/day Anemometer $ 30/day ��Level C Health and Soil'Vapor Extracflon Safety Equipment $60Jperson/day Monitoring Equipment $ 140/day Svbmersible Ptxmp $�160/day Photocopyin¢and Printing Photocopies will be chaeged at a rate of$0!10/copy'tnr single-sided copies and$020 for donble-sided copies.Colored copies�will�be�chazged�eta rate of$1.00/copy for singlc�sided and$2.00/copy for donble- s�aea or 11"x17"copies:Oversized mapg oc display graphics will be charged at a rate of$8.00/square foot. Reunbursable Exuenses Expenses associaced with compleiing a�project aze:teimed Reimbursable Expenses.l'hese expenses do not include the�hourly billingrates deacribed�.above.Reunbursable expenses include,but aze not limited�to,the following: 1. Di'rect costs rtasociated witk the execuNon of q.project me bi!!ed at cast plus�15% fo cover Crtn�ml.and AdminisHative services. Direct msts include,�6ut are.notlimiteil to,labomton,/and dritling seivices charges, sutimntracWr senricrs,audlrorized��.hmiel ezpensea,'y'erinit chaiges and fiiing�s,.yrinting and graphic charges, - perfunnance6oreds,sanryle{wndlingandsidpment,�equiymentYnital�other �:coveredfn��.the.abovecharges,etc. 2. Vehicie�ise in com y-owned vehictes¢uill be billed at a day mte of$75/day for regutar terraiwz��veM'cie use and$225�per Aay or 4-WD off-rond vehicte use,plus$0:75/mile for mileage ouer 50 mites perdm�. For trans/wrlaHan in�.emplm,/ee-oeaned.automoMles,a mfe of$OJS/m:lewill be charged. �Rrntul�veiu'cles�zuilt be billed at cost ptus 15�. ' � Seqternbrr 2007 $ y� y�. '... 1 � � i E n �v i r o n m e n t a I S c � e n 1 � s t i� P i u n n u r s E n g i n e �e r s pRROYO ��O■ OF G',p � INCOHGOR�TED 92 � V '� C m * J0LY10. 1B1 • MEMORANDUM c4��FORN�P TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER y� �/ SUBJECT: CONSIDERATION OF BENEFIT ADJUSTMENTS FOR MANAGEMENT EMPLOYEES DATE: NOVEMBER 13, 2007 RECOMMENDATION: It is recommended the City Council adopt the attached resolution approving benefit adjustments for management employees. FINANCIAL IMPACT: Since the recommendations will freeze retiree medical benefit rates effective January 1, 2008 for the majority of potential retirees, there will likely be little financial impact initially. However, it will substantially enable the City to better control retiree medical cost increases in the future. If the proposed changes can be implemented for all employee groups, the total estimated cost to pre-fund the benefit on an ongoing basis would be approximately $250,000. Without these changes, the projected costs will be approximately $750,000 annually. BACKGROUND: The City currently participates in the CaIPERS medical insurance program under the unequal contribution option. The City's contribution towards retirees started at one dollar ($1.00) per year in 2000. The contribution would increase 5% per year of the City's contribution for active employees until such time that the contributions for retirees and active employees are equal, nearly the full cost of health insurance. The City recently contracted for an actuarial study of these benefits and it was determined that the future costs would have a seriously detrimental impact on the City's ability to fund its services to the community. As a result, the City contracted with ABD Insurance Services to assist in developing strategies. The City Manager met with each of the employee groups on a number of occasions and discussed alternatives. As a result, a series of adjustments were made prior to establishing the final recommendations. ' Changes are being proposed this year for the Management group and the International Association of Fire Fighters (IAFF) Local 4403. Changes related to IAFF Local 4403 go- I CITY COUNCIL MANAGEMENT BENEFIT ADJUSTMENTS NOVEMBER 13, 2007 PAGE 2 are set forth in the proposed Memorandum of Understanding (MOU). Efforts to meet with the other groups on this issue will continue during the upcoming year. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staffs recommendation by adopting the resolution; - Modify the benefit amount or eligibility criteria and approve the resolution; - Direct staff to postpone changes until they can be negotiated with other represented employee groups; - Do not approve staff's recommendation and maintain the current benefit plan; - Provide direction to staff. ANALYSIS OF ISSUES: Under the proposed changes, the contribution will be the minimum required by CaIPERS, which will be ninety-seven dollars ($97.00) per month in 2008. Existing employees with a minimum of five years of full-time service at the time of retirement and new employees with a minimum of ten years of service will receive a supplemental monthly payment making the total monthly payment as follows: For single annuitant coverage: $175.10 For annuitant + 1 dependent: $302.85 For annuitant + 2 or more dependents: $376.79 The minimum amount required by CaIPERS will be increased annually by a cost of living adjustment. However, the total amount provided to those eligible for the supplemental payment will not increa5e. The amounts outlined above are based on the rates effective for existing retirees beginning January 1, 2008. Contributions for existing retirees will also be frozen at this amount until such time that the CaIPERS minimum required amount reaches this level of payment. It is necessary for the City Council to approve the changes at this time in order to meet the CaIPERS deadline to make the cafeteria plan effective January 2008. It is staff's intent to implement similar provisions with the other employee groups in the future. Under the current plan, the City would eventually be responsible for paying nearly the entire cost for medical benefits for all retirees on a permanent basis. This would eliminate any ability for the City to control these costs. The current system has a number of other flaws, including the fact that there is no length of service requirement to be eligible for the retiree medical benefit. Since the percentage paid to retirees is increased each year, it is important to address this issue as soon as possible to avoid making it necessary to reduce benefit payments to existing retirees. S:�Administration\CITY MANAGER\STEVE\Council Repor[s\Salary and Benefit Repor[s�Management Ret'uee Medical 11.13.07.doc �� ^� CITY COUNCIL MANAGEMENT BENEFIT ADJUSTMENTS NOVEMBER 13, 2007 PAGE 3 ADVANTAGES: This change will be instrumental in enabling the City to better control future retiree medical costs. Projected costs under the proposed benefit package are significantly below estimates for the existing retiree medical plan. At the same time, it enables the City to provide a meaningful retirement benefit to its employees to assist retirees in maintaining quality medical coverage. The proposal is structured to avoid any decrease in payments received by current retirees or anticipated by those planning their retirement during the upcoming year. In addition, the payment amount remains competitive with benefit packages provided to employees by other jurisdictions in the County. DISADVANTAGES: The modification has a detrimental impact on employees and their ability to fund their medical benefits on a post retirement benefit. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, November 8, 2007. The Agenda and report were posted on the City's website on Friday, November 9, 2007. No public comments were received. S:�.4dministration\CITY MANAGER\STEVE\Council Reports�Salary and Benefit Repor[sUvlanagement Retiree Medical 11.13.07.doc B.o -3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING BENEFIT ADJUSTMENTS FOR MANAGEMENT EMPLOYEES WHEREAS, the City Council of the City of Arroyo Grande ("City') deems it in the best interest of the City that benefits for management employees be adjusted as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that: �. Employees who retire from City service will be allowed to purchase medical insurance coverage through the City. 2. Effective January 1, 2008, the City's retiree medical contribution shall be an equal amount for both employees and annuitants, which shall be the minimum contribution amount established by CaIPERS on an annual basis. During calendar year 2008, that amount shall be ninety-seven dollars ($97) per month. Commencing January 1, 2009, and on January 1S� of each subsequent year thereafter, the City's contribution shall be adjusted annually by the CaIPERS board to reflect any change in the medical care component of the consumer Price Index, providing that the City is participating in the CaIPERS Health Plan. 3. Effective January 1, 2008, the City shall provide a supplemental contribution to employees that are: 1) retired and have qualified for retiree medical benefits priorto January 1, 2008; 2) employed on a full-time basis as of January 1, 2008 and who have been employed with the City on a full-time basis for five (5) years or more at the time of retirement; or 3)employed on a full-time basis after January 1, 2008 and who have been employed by the City on a full-time basis forten (10)years or more at the time of employment. The supplemental contribution shall be equal to the difference between the minimum contribution amount established by CaIPERS as set forth above in Section 2 and the following amounts: For single annuitant coverage: $175.10 For annuitant + 1 dependent: $302.85 For annuitant + 2 or more dependents: $376.79 4. All other management employee salary and benefit terms and conditions remain in full force and effect. � � � RESOLUTION NO. PAGE 2 On motion of Council Member seconded by Council Member and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 2007. 8o - S RESOLUTION NO. PAGE 3 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY go - c� � � I � pilROYp ��■ � c? � IMCORGORATE 92 CITY OF ARROYO GRANDE i " * ` CITY COUNCIL I * '"""0' 1°" * NOTICE OF PUBLIC HEARING c4��FORN�P i On TUESDAY, NOVEMBER 13, 2007, the Arroyo Grande City Council will conduct a � public hearing at 7:00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET to consider the following item: ' APPLICANT: City of Arroyo Grande � LOCATION: Citywide PROPOSAL: The City Council is requested to provide preliminary approval I� of proposed projects to be funded with the City's allocation of Community Development Block Grant (CDBG) funds for Year ; 2008. The City.of Arroyo Grande is a participant with the � County of San Luis Obispo and other cities therein as an �I "Urban County" under the Federal Department of Housing and Community Development Block Grant Program. � ENVIRONMENTAL � DETERMINATION: Categorically Exempt REPRESENTATIVE: Jim Bergman, Assistant Planner In compliance with the California Environmental Quality Act (CEQA), it has been determined pursuant to Section 15061(b)(1) of the CEQA Guidelines that the activity is not a project as determined in Section 15378. �. The Council may also discuss other hearings or business items before or after the item � listed above. If you challenge the proposed action in court, you may be limited to �i raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the � public hearing. Failure of any person to receive the notice shall not constitute grounds i for any court to invalidate the action of the Iegisiative body for which the notice was given. Information relating to these items is available by contacting Arroyo Grande City Hall at 473-5414. The Council meeting will be televised live on Charter Cable Channel 20. CX>f'bt(O Kelly Wet ore City Clerk Publish 1T, The Tribune, Friday, November 2, 2007 °Ia-� [ ! � p,{iROyp � cP FINCORPORATED 9Z J T � JULY 10. 1811 * c4��FORN�P MEMORANDUM � ro: cinr couNCi� � FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR BY: JIM BERGMAN, ASSISTANT PLANNER SUBJECT: CONSIDERATION OF PRELIMINARY APPROVAL OF COMMUNITY I; DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2008 �I' DATE: NOVEMBER 13, 2007 I RECOMMENDATION: It is recommended the City Council provide preliminary approval of proposed projects to be funded with the City's allocation of CDBG funds for the Year 2008 as shown in the , following table: Pro'ect and Cate o 2007 Allocation Re uested Pro osed 2008 Allowtion Public Services 15%Ca -S16 195 EOC's Maxine Lewis Memorial Shelter $0 $5,000 $4,805 O eretion School Bell-Assistance Lea ue of San Luis Obis o Coun $0 $2,000 $2,000 EOC-Fo Wondertul $2,722 $3,000 $2,000 EOC-Senior Health Screenin $3,176 $4,200 $1,500 i 211 Hotline $0 $2,500 $1 195 Transitional Food and Shelter $0 $1 000 $1,000 EOC-Teen Academic Parentin Pro rem TAPP $1,814 $2,200 $7,000 � Bi Brothers Bi Sisters $2,722 $5,000 $1,000 Litera Council $2722 $3000 $1,000 CASA $0 $695 $695 Carin Callers $1,814 $0 $0 I Life Ste s $1,225 $0 $0 Subtotal $16,195 $28,595 $16,195 P�blic Facilities IADA Sidewalk Curb Cuts $0 $50,000 ' $48,984 i Housin Aulhori of the Ci of San Luis Obis o $0 $50 000 $0 Stmther Sfreet Park Restrooms $22,134 $0 $0 Elm Streel Park Restrooms $22,133 $0 $0 Subtotal $0 $100,000 $48,984 Economic Develo ment Small Business Develo menl Cenler $5,000 $5,000 Subtotal $5,000 $5,000 Eliminadon of S/ums and Bli ht 30%Ca -832 390 Fa de Grant Pro ram $9,964 $10,000 $10,000 Arro o Grende In Bloom $0 $7,000 $6,442 ' CodeEnforcement $15,948 $15948 $75,948 � Subtolal $32,948 $32,390 AdminisVation and P/annin 20%Ca -521,593 ' P,dministration $21,593 $21,593 $21593 Subtotal $21,593 $21,593 , 7ota1 $107,967 ' �0.-� I � � � CITY COUNCIL ' PRELIMINARY CDBG FUNDING FOR 2008 NOVEMBER 13, 2007 PAGE20F6 FINANCIAL IMPACT: The County has estimated that $107,967 in CDBG funds will be available to the City in the Fall of 2008. This estimate is equal to the final adjusted figure for the 2007 fiscal year. I ' BACKGROUND: i On June 14, 2005, the City Council approved a Cooperative Agreement with the County �; of San Luis Obispo for the joint participation in the CDBG Program for the years 2006, I' 2007, and 2008. The City, as a participant in the Housing and Urban Development (HUD) designated Urban County program, receives an annual formula-based allocation of CDBG funds. These funds are available for a variety of Community Development � activities as long as the activities meet at least one of three national objectives. The objectives are: , 1. Benefit low- and moderate-income persons; 2. Aid in the prevention or elimination of slums or blight. , 3. Address urgent community development needs that pose a serious or immediate threat to public health or welfare. - The County distributed a Request for Proposals (RFP) and notified the public that the County and participating cities would accept applications for funding until October 5, 2007 (Attachment 1). In addition, City and County staff held a "Needs Assessment � Workshop" on August 29, 2007 to gather input from the public regarding the allocation of CDBG funds. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Accept staff's recommended preliminary funding for CDBG programs for the year 2008; - Modify staff's recommended funding for CDBG programs for the year 2008; or li - Provide direction to staff I� ANALYSIS OF ISSUES: Staff has prepared its recommendations using the criteria listed on page three of the RFP, particularly, that organizations must demonstrate that projects can be completed as budgeted by June 30, 2009. The cooperative agreement between the County and the City gives discretion regarding their allocations of funds. Unless a City's recommendation to the County for funding is clearly in conflict with CDBG regulations, , the County will approve the recommendation. The final decision for funding priority will occur sometime in February or March, 2008. Public Services The competitiveness for public services funds, which is capped at 15 percent, increased significantly this year. Due to the competition for these limited funds, staff developed the additional funding criteria to explain tonighYs recommendation related to public services: C:IDocuments and SeMingsljbergmanlDesktoplstaBreport draft.doc �a- 3 � CITY COUNCIL PRELIMINARY CDBG FUNDING FOR 2008 , NOVEMBER 13, 2007 PAGE30F6 i� i' Priority in funding consideration has been given to programs that provide the best ;� combination of the following program characteristics: i , • The provision of basic human needs. Services rated highest include those providing food, shelter, clothing, urgent medical or crisis care, and basic ! children's security. Moderate ranking includes those programs providing youth � services, social support, and non-urgent medical care. ji . Provide needed services to the residents of the City of Arroyo Grande. i � • Support a demonstrated need for services within the City of Arroyo Grande � based upon program action in prior years. I , • Derive a majority of program funding from local entities and donations. • Have demonstrated proportional and fair funding requests to other agencies within the County. ' • Would incur severe budget shortfalis if funding from the City of Arroyo Grande �i� would be withheld or drastically curtailed. • Provide services at the County level but no local facilities exist. � • Have demonstrated the timely and efficient use of previous CDBG funds. This standard is important since H.U.D. and the County has mandated timely �� spending of funds with one year of availability. Recommended funding $4,805 ($5,000 requested); Maxine Lewis Memorial Shelter � (Economic Opportunity Commission of San Luis Obispo County, Inc) — Staff recommends funding in the amount of $4,805 for this project, which provides shelter, food, showers and social services to the homeless. This recommendation is based upon i 1) the provision of the most basic human services; 2) the shelter serves the entire County and is the closest facility of its type to the City of Arroyo Grande; 3) the majoriry of the projecYs funding is from local entities; 4) a proportional and fair funding request and 5) EOC's excellent past performance in utilizing CDBG funds and fulfilling H.U.D. documentation requirements. Recommended funding $2,000 ($2,000 requested); Operation School Bell (Assistance League of San Luis Obispo County) — Staff recommends funding in the amount of $2,000 for this program, which provides clothing for needed children. This irecommendation is based upon 1) the provision of a high priority youth service; and 2) , the demonstrated need for the program based upon services from the previous year, ,I C:IDocuments and SettingsybergmanlDesMoplstaNreport draft.doc ' qa � �� i % CITY COUNCIL � PRELIMINARY CDBG FUNDING FOR 2008 NOVEMBER 13, 2007 PAGE 4 OF 6 � which included supplying clothing and services to 55 children residing in the City of I i� Arroyo Grande; 3) The majority of the program's funding is derived from local sources; and 4) a proportional and fair funding request. , Recommended funding $2,000 ($3,000 requested); Forty Wonderful (Economic � Opportunity Commission of San Luis Obispo County, Inc) — Staff recommends , funding in the amount of $2,000 for this program, which provides no-cost preventative � health screening programs for low income women over the age of 40. This recommendation is based upon 1) the provision of moderate priority medical care; 2) I services are provided within the City of Arroyo Grande; 3) The majority of the program's i funding is derived from local sources; 4) EOC's excellent past performance in utilizing CDBG funds and fulfillment of documentation; and 5) a proportional and fair funding �' request. 'I Recommended funding $1,500 ($4,200 requested); Senior Health Screening Program (Economic Opportunity Commission of San Luis Obispo County, Inc) — Staff recommends funding in the amount of $1,500 for this program which provides � preventative and maintenance health screening programs for seniors. This recommendation is based upon 1) the provision of moderate priority medical care; 2) I� the utilization of two locations within the City of Arroyo Grande; 3) The majority of the Iprogram's funding is derived from local sources; 4) EOC's excellent past performance in i utilizing CDBG funds and fulfillment of documentation. Recommended funding $1,195 ($2,500 requested); 211 SLO Hotline (Hotline of San Luis Obispo County, Inc) — Staff recommends funding in the amount of$1,195 for i�, this program which provides 24 hour crisis intervention, support, information and referral services. This recommendation is based upon 1) the provision of high priority crisis care referrals; 2) the demonstrated need for the program based upon services from the previous year, which included assisting 338 calls from the City of Arroyo Grande; 3) the i majority of the program's funding is derived from local sources; 4) Hotline's excellent past performance in utilizing CDBG funds and fulfiliment of documentation and 5) a �� proportional and fair funding request. �I '� Recommended funding $1,000 ($1,000 requested); Motel / Apartment Voucher Program for the Medically Fragile Homeless (Transitional Food and Shelter, Inc) — Staff recommends funding in the amount of $1,000 for this program which provides temporary shelter to the medically fragile homeless. This recommendation is based upon 1) the provision of a high priority services; 2) the majority of the program's funding is derived from local sources; 3) a proportional and fair funding request; and 4) the modest total request. Recommended funding $1,000 ($2,200); Teen Academic Parenting Program � (Economic Opportunity Commission of San Luis Obispo County, Inc) — Staff recommends funding in the amount of $1,000 for this program which provides � healthcare, education and mentoring to pregnant teens. This recommendation is based C:IDOCUments and SettingsybergmanlDesktoplstaBreport draR.doc qa. � , � . cinr couNCi� PRELIMINARY CDBG FUNDING FOR 2008 NOVEMBER 13, 2007 PAGE 5 OF 6 upon 1) the provision of moderate priority medical care; 2) EOC's excellent past � performance in utilizing CDBG funds and fulfillment of documentation. � Recommended funding $1,000 (5,000 requested); Big Brothers Big Sisters (Big j, Brothers Big Sisters of San Luis Obispo County) — Staff recommends funding in the ! amount of $1,000 for this program which provides mentoring for children between the ages of 6 to 16. This recommendation is based upon 1) the provision of moderate priority youth services; 2) the majority of the program's funding is derived from local sources; and 3) a proportional and fair funding request. Recommended funding $1,000 ($3,000 requested); Literacy Program (The Literacy Council) — Staff recommends funding in the amount of $1,000 for this program, which assists adult learners with the development of English language skills. This � recommendation is based upon 1) the provision of moderate priority social services, 2) the majority of the program's funding is derived from local sources; and 3) a proportional and fair funding request. Recommended funding $695 ($695 requested); CASA Advocacy for Teens (Court ;� Appointed Special Advocates of San Luis Obispo County) — Staff recommends '� funding in the amount $695 for this program, which develops community volunteers to advocate for abused or neglected foster teens. This recommendation is based upon 1) the provision of high priority youth services; 2) the majority of the program's funding is derived from local sources; 3) a proportional and fair funding request. Public Facilities I, Staff recommends allocating $48,984 to assist in ADA improvements to sidewalks. Final ' determination of improvements will be coordinated with the Sidewalk Improvement Plan. ' The Housing Authority requested $50,000 for the construction of a new office and maintenance facility in the City of San Luis Obispo. At this time, staff recommends not �� allocating funds to this project. �I Economic Develoament '' The Small Business Development Center (SBDC) proposes to continue its ongoing, on- site technical assistance to small businesses located within the City of Arroyo Grande. City staff 'has worked closely with this organization in its efforts to support existing ' businesses and to assist new entrepreneurial ventures. Staff recommends funding the full request of $5,000 due to the elimination of State funds and to assist in leveraging matching funds from federal sources. � Elimination of Slums and Bliqht � Efforts related to the elimination of slums and blight is limited to a 30 percent area benefit cap. Staff recommends leaving funding of Neighborhood Services (Code Enforcement) in the redevelopment area unchanged from last year's allocation of $15,948. Due to the slowdown in applications for the fac�ade grant program staff recommends funding $10,000, which is approximately equal to last year's allocation. C:IDocuments and Settings�jbergmanlDesktoplstaHreport dreft.doc r. Q � Y' � i . CITY COUNCIL PRELIMINARY CDBG FUNDING FOR 2008 NOVEMBER 13, 2007 PAGE 6 OF 6 Lastly, staff recommends utilizing the remaining CDBG funds to assist the newly formed Arroyo Grande in Bloom program. Funds will be used to assist volunteers with beautification projects throughout the redevelopment area by helping to purchase equipment, supplies and landscaping materials. Administration and Planninp Funds requested for the administration of the CDBG program remains substantially unchanged although HUD administrative requirements are increasing. Staff recommends allocating $21,593 for program administration. ADVANTAGES: Utilization of the staff proposed criteria for the allocation of pubic service funds allows the Council to distribute funding based upon basic human needs, demonstrated community need, scarcity of similar programs and fair financial support from regional entities. DISADVANTAGES: Utilization of the staff proposed criteria for the allocation of pubic service funds has resulted in decreased recommended awards to longtime recipients. Those programs with reduced funding recommendations from last year include EOC Senior Health Screening (-$1,676), EOC Forty WonderFul (-$722), EOC Teen Academic Parenting Program (-$814), Big Brothers Big Sisters (-$1,722), Literacy Council (-$1,722). Although these funding cuts will have an impact, review of the total program financials indicate minor reductions in overall revenue. ENVIRONMENTAL REVIEW: The allocation of CDBG funds is not considered a project under the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA). Specific projects that may have environmental impacts will be reviewed under CEQA and NEPA prior to implementation. PUBLIC NOTIFICATION AND COMMENTS: A public hearing notice was published in the Tribune on Friday, November 2, 2007. Attachments: 1. County Request for Proposals 2. CDBG Applications (11) C:IDocuments and Settings�i6ergmanlDesktoplstaNreport draR.doc qa -� ATTACHMENT 1 NOTICE OF PUBLIC WORKSAOPS PUBLIC NEEDS WORKSHOPS FOR THE URBAN COUNTY OF SAN LUIS OBISPO-2008 CONIMUNITY DEVELOPMENT BLOCK GRANT(CDBG),HOME INVESTMENT PARTNERSffiPS ACT(HOME), EMERGENCY SHELTER GRANTS(ESG)PROGRAMS,AND SUPPORTIVE HOUSING PROGRAM(SHP) The County Planning and Building Department and the cities of Aaoyo Grande,Atascadero, Grover Beach,Paso Robles and San Luis Obispo are inviting interested persons to attend public workshops for discussion of housing and community development needs that could be addressed Wough CDBG,HOME,ESG,and SHP funding. The piupose for the meetings is to provide the public with informafion about the programs and solicit informarion on the appropriate use of the funds. This input will be compiled and presented to the Board of Supervisors on November 2Q 2007 at a public hearing. An additional notice wilt be mailed advertising this hearing. CDBG funds can be used for housing,economic development,public services and facilities that benefit low-income families(and meet other requirements of the program). HOME funds are only for affordable housing for low-income families. ESG funds are used for homeless shelters or doxnestic violence shelters. SHP funds aze used for a variety of homeless services for persons. The five participating cities and the county have been designated by the federal Department of Housing and Urban Development(HLJD)as an"urban county"eligible to receive annual,formula-based grants of CDBG,HOME and ESG funds directly from HUD. In the past,the county and its cities have applied for these funds through the state,competing with many other cities and counties for grant awazds. HUD has not notified the Urban Counry of the fiinding lavels for the 2008-funding yeaz for the program year stazting July 1,2008. The Urban Connty�vill use the 2007 allocation funding amounts as an estimate for 2008. The 2007 funding amounts were as follow: $2,136,934 in CDBG funds;$1,341,662 in HOME funds,$92,487 in ESG funds,and $848,222 in SHP funds. Accurate funding levels will be announced by HUD at a future date. The public workshops will be held at the following dates,times and locations: North Countv Workshop—7:00 P.M.Weds.,Aug. 29,2007,Atascadeco City Hall, 6907 El Camino Real,Atascadero South Countv Workshop—7:00 P.M.Thurs., Sept. 6, 2007,Arroyo Grande City Hall,215 West Branch Street,Airoyo Grande San Luis Obisoo Workshoo-7:00 P.M.,Thurs., Sept. 11,2007, City/County Library, Library Conference, Room,995 Palm Street,San Luis Obispo Any individual,goup or organization wislung to apply for CDBG,HOME, SHP,or ESG funding must submit an applicarion to the county or applicable city,using the official applicarion. Applications can be mailed to:Tony Navarro, Planner III,Department of Planning and Building,976 Osos Street,Room 30Q San Luis Obispo,CA., 93408 or hand delivered ro Tony Navarro at 1050 Monterey Sheet,Room 370, San Luis Obispo,CA.,faxed to(805)781-5624,or E- mailed to mavarro@co.slo.ca.us. Applications will be accepted uutil close of business October 5,200Z Hard copies of the original application must be PHYSICAtiLY received by 5:00 P.M.on October 5,2007. Postmarks are not acceutable. To obtain an application,go to the'following website: www.slopiannine.ora. Questions may be d'uected ro Tony Navarro,Planner III;(805)781-5787: ` The tentative time frame for review of proposals,funding decisions and availability of funds is summarized below: • Needs Workshops: August-September 2007 • Proposals due: October 5,2007 • Public hearing by county: November 2007 • City Council heazings on draft funding recommendations: November 2007 • Publish Urban County drafr funding recommendarions: November 2007 • Public workshops on dra8 funding recommendations: December 2007—January 2008 • City public hearings to approve funding recommendations: January-February 2008 • Public heazing by county to approve 2007 Acdon Plan: February 2008 • Edit Plan,4ansmit to HUD: Mazch-April 2008 • Plan due date at HUD: May 15,2008 � a0.- � . � -• i�r-r�c�rnE,vr Z � COMMUNITY DEVE!OPMENT BLOCK GRANT (CDgG)P�dGRAm — � �� APPLICATION FOR THE 2008 PROGRAM YEAR . ` :_. : �-��.�_.��.. .Ax-... �,-,�,,s,,_ �,:�x.,.,R-,.�..w-�:��,��,-.a_.�,..,-.�„��_.. �.,.n ,;�,�:.F�. -.._:,.. ( SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING - 976 OSOS STREET � ROOM 200 • SAN LUIS OBISPO • CALIFORNIA 93408 • (805)781-5600 Promoting the �se Use o(Land � Helping to Build Greaf Communities Organization Name: Economic Opportunitv Commission o(San Luis Obispo Countv. L7c. (Attach additional sheets ifnecessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner III, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1035 Palm Street, Room 370, San Luis Obispo, CA., faxed to (805) 781-5624, or e-mailed to tnavarro@co.slo.ca:us� The application deadline is 5:00 P.M., Friday, October 5, 2007. Applications must be received by the County or one of the participating cities(Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AF'I'ER THE DEADLINE WILL NOT BE ACCEPTED. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepazed CDBG eligibility guidebook is available upon request from County staff. Also,please call County and/or city CDBG staff with any questions about how to complete the . form or about the rating criteria and process. � (2) If the information for any of the questions below requires more room to ' provide a complete explanation of your proposed project or program, please attach additional sheets. CONTACT INFORMATION 1. Name and mailing address of applicant organization, with contact person, phone aud fax numbers, and e-mail address: Name: Economic Opportunity Commission of San Luis Obispo County, Inc. Address (mailing and physical address requested if different): 1030 Southwood Dr. San Luis Obispo, 93401 , Contact person/title: Biz Steinberg, ChieJExecutive O�cer/ Jody Smith, Interim Director of Homeless Services R E�E 9VE D � Phone: 805/544-4355 805/541-6351 ��T 1 g 2�� Fax: 805/544-8156 CITY OF ARR�YC GRANDE E-mail address: bsteinberg@eocslo.org/jsmith@eocslo.org COMh1UNIiY DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM Y M� ��„y��rvyp�•.�T�^�_'.�^_•-�•� yM PAGE 1 OF 10 APPLICATION FOR FUNDING DURING 2OOS PROGRAM YEAR OCTOBER 4,2007 SAN LUIS OBISPO COUNTY PLANNING 8 BUILDING SLOPLANNING.ORG �� PROJECT DESCRIPTION 2. Title/name/address of proposed project or program: EOC's Alaxine LeN�is Memorial Shelter 750 Orcutt Road San Luis Obispo, CA 93401 3. Please describe the proposed project or program. In one or two short paragraphs, include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the ]ocation of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of project/program milestones. Progra�n description: The San Luis Obispo homeless shelter program has two shelter sites: rhe Maxine Lewrs Memorial (MLM) Shelter at Orcutt and South Broad Street, and the Interfaith Coalition for the Honseless (ICH) Shelter. ICH is a coalition of 14 faith-based groups that fonned nearly two decades ago to support emergency overnight sheltering in the communiry. A different church or synagogue hosts the ICH Shelter each month. Dinner, showers, client screening/intake for shelier beds, and client ir�formation/r•eferral assistance occurs each night at the MLM Shelter. Families are transported to the ICH Slzelter each night to be supported by cTsurch volunteers. Individuals and persons with special�reeds stay at t7�e MLM Shelter. Id'ho/how x�il1 benefit: Who: According to the 2005 Homeless Enumeration Report, 1408 individuals were identified as homeless. A staggering 817(34%) of those counted were younger than 21,- 523 (22%of the 2408 identified homeless) were under age 12. Of the 2408 homeless persons counted, 149 (6.5%J were counted in a shelter. All shelters were filled to capacity on the night of the count and many people had been turned away due to overcapaciry. The MLM Shelter program is the largest in the county,providing a sig�sif:cant service to the community. How: The San Luis Obispo shelter program will continue to benefit the county's homeless men, wwnen ar�d children who receive emergency intervention services to meei their most basic needs. Clien[s are treated with respect, and receive emotional and educational support to think beyond their immediate challenges and develop a plan to stabilize their lives and move toward greater self-su�ciency. Location: The MLM Shelter is in the Ciry of San Luis Obispo but serves the entire county. The program serves homeless men, women and children from each of the incorporated cities and all of the u�:incorporated communities in the county. Milestones: Tl�rough EOC's relationships and partnerships with other service sites and providers, many of tl the low-income persons we serve achieve permanent housing, and more stable employment and family I; functioning. Given our counry's housing crisis, each family's personal achieventents are program � milestones. The outcomes achieved in our homeless programs represent incremer7tal progress toward increased personal and community well-being. At the personal level this means a homeless person facing ''�, their problems, accepting he/p, developing a life-changing plan, and working in partnership with shelter � staff to take a series ofsmall, manageable steps that lead to positive change. At the con:munitv level this I means reducing the impacts on agencies and systems such as law enforcement, the courts, hospital ( e»sergency rooms, mental health and drug/alcohol resources, and child wel,fare services. i COMMUNITV DEVEIOPMENT BLOCK GRANT(CDBG)PROGRAM ��•�-��^��N_�-��i+�_� PAGE 2 OF 10 , APPUCATION FOR THE ZOOB PROGRAM YEAR , SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTV PLANNING&BUILDING SLOPLANNING.ORG � �(a-f 0 I . . 4. VI'ill the services offered by your organizatioo increase or expand as a result of the CDBG assistance? If yes, please answ�er the following questions: No expansion is planned because the MLM Shelter program is already operating at full capacit>>, year- �round. a. What new programs and/or services will be provided? N/A b. Describe how existing programs and/or services will be expanded and what percentage of an increaseis expected? N/A 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eli¢ible CDBG Activities). _ Acquisition of real property Disposition of real propeRy Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Clearance and remediation activities X Public services Interim assistance _ Relocation of individuals, families, businesses, non-profit organizations, and/or farms Loss of rental income Removal of architectural barriers _ Housing rehabilitation , _ New housing construction (under limited circumstances) Homeownership assistance _ Housing services _ Code enforcement _ Historic preservation Commercial or industrial rehabilitation Special economic development Technical assistance and planning studies __ .._ ...w._.H....._.._.___.._,..�....._e_..___._._..�.._.�_�.�.__._:..___,.._._...._,..___e.._____,...._.,.._......._�.�.,.._......._,...__._.. COMMUNI7Y DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 3 OF 10 APPLICATION FOR THE ZOOS PROGRAM YEAR SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTY PLANNMG 8�BUILDING � SLOPLANNING.ORG C�'a.- I ( 6. Describe the need and fhe degree of urgency for the proposed project or program. �Vhat H�ould be the consequences if the proposed project or program is not funded in the next year? Need/Urge�rcy: All services offered are heavi[y used indicating a substantial need in the count��. In rhe 12 rnonths ending June 30, 2007, 846 unduplicated persorts reeeived one or more nights of shelter for a tatal of 25,410 shelter nights. Mor•e than 38% of clients were women and chi/dren and more than 34% of adults were disabled. An arerage of 70 persons per night are shelter•ed year-round. The MLM Shelter provides San Luis Obispo's only free dinner and breakfast to Shelter clients and other hzrrzgry con:munity members. A total of 56,045 meals were se�ved in the'll monlhs ending 6/30/07, including 5,225 meals to "diner/dashers" (persons x�ho came for dinner and a shox�er but not a sl:elter bed). An average of 75 persor:s per nrghr are fed year-round. !f not funded: Sarr Luis Obispo County's high cost of living and high cost of housing have l�eavily impacted tlte local homeless. Until there is ait adequate suppl�� of affordable housing in tJte coi�nt��, emergenc�� sJzelteri�zg ia�ill be a fact of life. EOC's MLM Shelter has bee�i serving the counry's haneless since 1989, Without CDBG funding from the Ciry and County of San Luis Obispo and other cities, tMe Shelter would be forced to close. TF�e MLM Shelter is nat just the largest homeless shelter faciliry in the couriry and the only fi•ee dinner in the City of San Luis Obispo. It is the "anchor"program for many providers and services. Wilhout an overnight shelter ro meel the most basic needs of the homeless, outreach and assistance se�vices are disrupted and ongoing sfabilization mrd self-sufficiency efforts are undermined. 7. Please describe the specifie organizational method used to implement the proposed project or program (single or multiple group, public agency, oon-protit, for-profit, experience in operating similar programs, etc.): As the county's Communiry Action Agency, EOC has provided critical services to low-income county residents since 1965 and, since 1989, has operated the MLM Shelter in San Luis Obispo. We collaborate with the Interfaith Coalition for the Flomeless, the City and Counry of San Luis Obispo, the SLO Housing Authority, the SLO Supportive Housing Consortium, the Nomeless Services Coordinating Council, People's Kitchen, and numerous public and private health and human service agencies to provide services to honaeless clients. Key community partners include Counry DSS, County Menral Health, County Drug and Alcohol, CHC, Transitions-Mental Health Associates, Americorp, Cal Poly, and Beyond Shelter. To support the couirtywide continuum of homeless services, EOC is contributing state funding io�vard creation of the counry's 10-Year Plan 10 End Chronic Homelessness. This plan wi!!be the "road map" to help guide l�omeless service delivery for the next decade, and will benefit all communities in the couriry as well as the network of public, private and faiCh-based paririers arad service providers. _...r...._...._..__,,..w,w,.___.�....._._...._..._�._.,,._.._....._.w_,...,._._.�._....._...._.___.._._..___.....,....,_...._._,_°___�..__.. .,_._._.__.... COMMUNITV DEVELOPMENT BLOCK GRANT(COBG)PROGR4M PAGE 4 OF 10 APPLICA710N FOR THE 200$PROGRAM YEAR SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTV PLANNING&BUILDING SLOPLANNING.ORG ��,—c Z NATIONAL OBJECTIVES CRITERIA 8. Does the proposed project or activity meet one of the three national objectives of t6e CDBG program? Please check one of the objectives below that applies to the proposal, and ezplain how the project or activity meets that natioual objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development(HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particulaz area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. b. Aids in the prevention or elimination of slums or bligh[. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the heaith or welfaze of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 9. If the project or program is desigued to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to bene5t from the project and break t6at estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 846 Person /households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (eaming 51% - 80% or less of the County median-income)? 0 Persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be verv low-income (earning 50% or less of the County median-income)? 846 Persons ouseholds (circle the applicable unit) ..�....,_....,._�--__....,_,._.._..._W.....�..._..__M,__.._.�._w,.__..�_,�........_.___...__...,__..._,,_�....._.,..._.____..w,.,.....__._.._.._...._.__...w COMMUNITY DEVELOPMENT BLOCK GR4NT(CDBG�PROGR4M PAGE 5 OF 10 APPLICATION FOR THE ZOOB PROGRAM YEAR SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTY PLANNING&BUILDING ' SLOPLANNING.ORG q0.- �3 10. VVho are t6e clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) The A1LM Shelter p�•ograrn serves homeless men, women and children as space is available. The client populution includes youth accompanied by a parent or guardian, and adults including seniors. i�Ve sen�e pe�•sons of all ages, genders, races, and ethnicities without discrimination. This includes tlre mentally i(1, developme�ttally and physically disabled, persons suffering from or in recovery jrwn substance abuse, reterans, migrant far-mworkers, ar�d the working poor. Persons with pliysical or mental disabilities are served at the MLM Shelter so long as they can care for themselves and behave appropriately in a congr•egate setting. We serve tlte chronically homeless, situationally-home/ess, unemployed, urtder- employed, u�ainsured, and underi�:sured. 11. How will the clients benert from this project? Shelter clie��ts hare "one stop" access to a broad range of ser��ices to help them stabilize their lives and move to�vard greater self-sufficiency. As N�ell as providing emergency shelter, the EOC Homeless Services progrmn provides a holistic framework of services to help meet client needs. Comprehensive services include comrnuniry meal programs at the MLM Shelter and Prado Day Center, daytime services at the Day Certter, Irnkages and advocacy support, and access to intertsive case rnanagement and pennanent housing. Without these emergency shelter se�vices, clients would congregate in pub[ic places or disperse througlrout local neighborhoods, impacting law e�tforcement and other public agencies. ...................._._.�..,.,....e.,..-._..__�..�._...._.._.(v_..j,._._.__.__.__.o„_..._.__w_....__.._._._______,.,...w_._......_�..._...,.....w�...__...__..�..�____. COMMUNITY DEVELOPMENT BLOCK GR4NT CDBG PROGRAM PAGE 6 OF 10 APPLICA710N FOR THE 2008 PROGRAM YEAR SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTY PLANNING S�BUIIDING SL�ANNING.O� a... I BENEFICIARY DATA 12. Ho�v do you currently collect demographic data on the benefciaries of the proposed project or program? (Example: raciaUethnic characteristics)* Demographics ar•e collected during the client intake process using tl�e California Departn:ent of Comrnunity Sen�ices and Development demog�•aphic form (Exhibit A attached). 13. How do you currently document income status of each client? (Example: very low, low- and moderate-income)* As part of the client intake process, client iricome is verified using the federal poverry guidelines. *NOTE: You are required to provide beneficiary data at the end of each quarter of the fiscal year if funds are drawn. COMMUNI�.........__.�._........._,_.o.._„�,..�._...�....�.............�.�..s,.._...o�o�...�......_._.........,.�.,......_._...._..�.._.........e...«..._...._d.._..._....._""_�'.._'.�..r_._._. TY DEVELOPMENT BLOCK GR4NT(CDBG)PROGR4M , PAGE 7 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTY PLANNING H�BUILDING � SLOPLANNING.ORG �a -t5 FINANCIAL INFORl1'IATION 14. Total amount of CDBG funds requested: $ 309,758 Please identify the jurisdiction(s) to which you are applying*: City of Grover Beach Citv ofArrovo G�•ande Cit�ofSan Luis Obisno mid Cou�:tv o{SLO If you aze requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. Ciry of Arroyo Grande: $5,000 City of Paso Robles: City of Atascadero: City of San Luis Obispo: $141.753 City of Grover Beach: $7.500 County of San Luis Obispo: $155,505 Since Morro Bay and Pismo Beach are not part of the Urban Countv; we will apply to each for General Funds. *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of Friday, October 5, 2007. 15. Please describe the budget for the proposed project or program. Itemize a►1 sources of funding expected to be available and used for this project a. Revenues• 1. CDBG Funds requested $ 2. Other Federal fund(s) (please describe below) $ 3. State source(s) (please describe below) $ 4. Local source(s) (please describe below) $ 5. Other funds (please describe below) $ Total Revenues $P[ease see Exhibit B at[ached b. Expenditures: List below by item or'cost category. Please see Exhibit B attached ....,.w_.,.,,_:.....w,___��_..Y.._......_........__.---._.._._.___,�...,....�._...,.._.__..__......___.._...._.._........_....___._..._�.�._.__,....___..___...� COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM PAGE 8 OF 10 APPLICATION FOR THE ZOOS PROGRAM YEAR � SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTY PIANNING 8 BUILDING � SL/O�^\LANNING.ORG vla� �� 16. How do you plaa to fund the operation and maintenance costs (if any) associated �vith this project? Are these funds available now? If not, when will they be available? And from w6at source(s)? CDBG funds are the prima�y mainstream resou�•ce used to support operation and maintenance of tl�e MLA7 Shelter program. Other funding shown ai Exhibit B also supporis die shelter operation m�d is recerved throughout the year. Every effort is made to keep costs low by generating voluttteer and in-kind support. EOCs Head Slart ki�chen prepares the di�aner on weekdays; commu�aity groups provide dimzer ori H�eekends and holidays. The shelter's dinner program arrnually involves severa!dozen con:muniry groups and local families and/or individuals. We are always looking for�:ew meal providers in order to keep progran: costs as low as possible. In addition to the volurateer groups that provide dinrier on weekends and holidays, voluntee��s are used to help serve dinner every night and to be "evening friends". Volurlteers and groups such as Beyond Shelter also help with specia!events such as shelter repairs/ upgrades, or take on special projects such as "shopping" at the Food Bank, or helping wi�h the "ho»zeN�ork club". Communiq motels donate towels, sheets and blar:kets to the program; other local businesses Io "blunket and pillotia" drii�es !o benefit shelter clients. We are also constantly looking at ways to diversify resources, especially to support d�e largest expense calegories of staffing, laundry and maintenance/repairs. EOCs Homeless Resource Development Advisory Committee has recruited new members and is focusing on expanding the number offundraising events and donor groups that support the shelter program. EOC has also engaged a resource development consultant to create a long-range plan that will expand the agency's capaciry to generate diversified programmatic and capital development resources. 77iat plan wi(l be presented to the EOC Board in Ociober 2007. 17. Will CDBG funds be used to match/leverage ot6er fuods? List below funding sources and amounts and identify award dates of these sources. CDBG funds are the prirnary mainstream resources used to support shelter operations; CDBG and ESG jui�ds are used to leverage all other local and private resources. Please see Exhibit B. I certify that the information in this application is true and accurate to the best of my knowledge and ability. i � ? .� l�'� '��E ' � �� ' l� 1�� Si ture � Date Elizabeth "Biz" Steinberg Chief Executive Officer Printed or typed name Title .,....,..,..._...__.__-_--�_._._._....�_._..�._._..___...._._..�_......_.,__.._.._..,..�..._.._.._._�._..._..._ ......_...._............_.._....__.�...,_..._____..__..,_„ COMMUNITV DEVELOPMENT BLOCK GR4NT(C�BG)PROGRAM PAGE 90F 10 APPLICATION FOR THE ZOOS PROGRAM YEAR SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTY PLANNING&BUILDING SLOPLANNING.ORG � � -l7 Note to applicant: The County and cities require all of the grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than $1 million*. Provide documentation regarding ability to provide the required coverage. * Liability coverage may vazy byjurisdiction. Please call the city/county contact to verify limits. Reporting of beneficiary data on a quarterly and yeaz-end basis is required for HiTD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awazding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County ntust ceriify to HUD that it has complied with all applicable envirorunental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, [he project shall not benefit from the federal funds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: • Jim Bergman,Community Development Dept., City of Arroyo Cnande, 214 E. Branch Street(P.O. Box 550), Arroyo Grande, CA 93421, (805)473-5420. • Valerie Humphrey, Public Works Dept.,City of Atascadero, 6907 El Camino Real, Atascadero,CA 93422, (805) 470-3460. • Janet Reese, Community Devetopment Dept., City of Grover Beach, 154 S. Eighth S[.,Grover Beach,CA 93433, (805)473-4520. • Ed Gallagher, Community Development Dept, Ciry of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805)237-3970. • Peter Brown, Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis Obispo,CA 93401, (805) 781-7170. • Tony Navarro, Dept. of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo,CA 93408, (805) 781-5787. ..�..�...�.............�.____.............�...�_._..._._.:......._.__.._,_.....___°_-..._._.._�_.,..._._.__........_...__...._..__�__.._..._..___....,..___.,._..._�._..._ COMMUNITY DEVELOPMEN7 BLOCK GR4NT(CDBG)PROGRAM PAGE 10 OF 10 APPLICATION FOR THE?OOS PROGRAM YEAR SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTY PLANNING S�BUIL�ING ' SL/fJA�LANNING.O G \Q � �� ' EXHIBIT A TO CDBG APPLICATION ' CONTRACTOR QUARTERLY CDBG REPORT FORM QUARTER REPORT PERIOD: Agency Program Name � Action Plan Year Jurisdiction: a 4. , ,r ....`.. -. .�. _ . _ .�. ..., � i ` �;.�,$.,t`-x.i;;;-;',x,,, . .w;,r.::.Characteristics of,P,ersons�,Bene�ting��n:lunsdicbon ..;<�s,k+�`.�`}„::.,3..'�^....r. _.;i'a.i.�:� Total this quarter Total at End of Prior Year-to-Date Quarter W hite 0 0 0 Hispanic 0 0 0 Black/African American 0 0 0 Asian 0 0 0 American IndianlAlaska Native 0 0 0 Native HawaiianlOther Pacific Islander 0 0 0 Black/African American and White 0 0 0 Asian and White ' 0 0 0 American IndianlAlaska Native and White 0 0 0 Amer Indian/Alaska Native and BlacklAfrican American 0 0 0 Other Multi-Racial 0 0 0 A. Extremel Low Income(see chart below) 0 0 0 B.Ve -Low Income (see chart below) 0 0 0 C. Low-Income (see chart below 0 0 0 To determine a clienYs income level, first find the number of persons in clienYs family in lefthand column, then cross to the right to find the column in which the total family income falls.(A, B, or C) HOUSEHOLD SIZE A B C Median Income 1 Person $12,950 or less $12,951 to $21,600 $21,601 to $34,550 $43,200 2 Persons $14,800 or less $14,801 to $24,700 $24,701 to $39,500 $49,350 3 Persons $16,650 or less $16,651 to $27,750 $27,751 to $44,400 $55,550 4 Persons $18,500 or less $18,501 to $30,850 $30,851 to $49,350 $61,700 5 Persons $20,000 or less 520,001 to $33,300 $33,301 to $53,300 $66,650 6 Persons $27,450 or less $21,451 to $35,800 $35,801 to $57,250 $71,550 7 Persons $22,950 or less $22,951 to $38,250 $38,251 to $61,200 $76,500 8 Persons $24,450 or Iess $24,451 to $40,700 $40,701 to $65,150 $81,450 COMPLETE IN FOURTH QUARTER OF FISCAL YEAR REPORT ONLY Other Funds: Identify funding source(s) and amounts. Use additional sheets Amount Please leave blank if needed. Cash Match 1 2 State 1 2 Local Government 1 Private Sources: 1 TOTAL a �.- (� u . Economic Opportunity Commission of SLO County, Inc. Maxine Lewis Memorial Shelter Proposed Budget FYE June 30, 2009 ' Budget OS/09 a. Revenues: 1. CDBG Funds Requested $ 309,758 2. Non-CDBG Funds Requested: SLO County ESG 35,515 Co. of SLO General Fund 65,595 Emergency Housing &Assistance Program 7,242 FEMA 31,000 City of Morro Bay, City of Pismo Beach 7,500 Donations 99,115 Total Funds $ 555,725 b. Expenditures: Salaries $ 275,042 Fringe Benefits 110,874 Office Expense 10,618 Transportation 8,686 Utilities 20,558 Food 17,045 Laundry 13,465 Maintence& Repairs 9,343 Janitorial Contract 6,689 Program Supplies 22,071 Advertising & Recruiting 4,280 Miscellaneous 15,889 Indirect&Administrative 41,165 Total Expenditures $ 555,725 ,I �ta-ao � � r — — � COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM �`° APPLICATION FOR THE 2008 PROGRAM YEAR �n•z.we_:.s�:....xS.A,.::.wu:ss.�^su.va:xus.uk:�..uv-....v ��.::.:s�:,.a.»_..s'.;v:.ma,w._ .�+---'__:.�.r.r...ca.�:v a .....,, . SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUI�DING 976 OSOS STREET • ROOM 200 • SAN LUIS OBISPO • CALIFORNIA 93408 • (805) 781-5600 PromoGng the�se Use of Land � Helping to Build Great Communities Organization Name: Assistance League� of San Luis Obispo County (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner III, Department of Plazuiing and Building, 976 Osos Street, Room 300, San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1035 Palm Street, Room 370, San Luis Obispo, CA., faxed to (805) 781-5624, or e-mailed to tnavarro@co.slo.ca.us. The application deadline is 5:00 P.M., Friday, October 5,2007. Applications must be received by the County or one of the participating cities (Anoyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFT'ER THE DEADLINE WILL NOT BE ACCEPTED. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HCTD-prepazed CDBG eligibility guidebook is available upon request from County staff. Also,please call County and/or ciry CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program,please attach additional sheets. CONTACT INFORMATION 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers,and e-mail address: Assistance League� of San Luis Obispo County Name: PO Box 14904 San Luis Obispo, CA 93406 1500 Lizzie St., San Luis Obispo and 8655 Santa Rosa Road, Atascadero Address (mailing and physical address requested if different): Cont��P�r��tide Mary Lea Harris Grant Committee Chair R��EIVE� Phone: 3995 Amargon Atascadero, CA 93422 ��T 0 92��7 g�: 805-610-1787 mleah .charter.net E-mail address: No fax GN OF ARROYO GRAh41�� COMMUNITY DEVELOPME1�tT COMMUNfTY DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM �� PAGE�1 OF 10 APPLICATION FOR FUNDING DURING 2008 PROGRAM YEAR AUGUST 28,2007 SAN LUIS OBISPO COUNTY PLANNING R BUILDING SLOPLANNING.ORG � a'2 I PROJECT DESCRIPTION 2. Title/nameladdress of proposed project or program: Operation School Bell� Our distribution centers are in the Taylor Gym 1500 Lizzie St., San Luis Obispo and class room #16 at Santa Rosa Academy, 8655 Santa Rosa Road, Atascadero. M�lin��aadre�sescrt'b90the proposedbpioj�c�orpiogram. In one or two short pazagraphs, include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic azea served by the program. Also, please include a schedule of projecUprogram milestones. Operation School Bell� (OSB) provides needy San Luis Obispo County grammar school children with.new school appropriafe clothing and supplies through a County referral process or through an elementary school's administration. Each child receives two outfits, shoes, socks, underwear, a warm jacket, a backpack and a new age-appropriate book. It is the only ongoing program of its kind in the County. Continued on Paqe 2B of 10. 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be piovided? Operation School Bell� (OSB) is our primary project. We plan to clothe 1000 children. Every year we have a few more and ciothe those children that we can. Operation Totes is expanding yearly. last year we donated 94 totes to the three County Women's Shelters and to SART. This year we have already increased that number by donating to the SLO Red Cross, Assistance League will be giving totes to the Family Care Network, 5 Cities Meals on Wheels. The totes are filled with personal hygiene products. With more funding we will be able to increase the number of totes available and the products (ie dental hygiene) we include in the totes. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? With increased funding we would be able to increase the number of children we clothe. In the spring we would be able to clothe new students at our outreach centers, and let our referring agencies know that we are still able to clothe children. We would be able to increase both the number of totes available for county organizations and the products included in each tote. The last two years we were able to"just manage"to clothe the children who applied for services. Every year more children seek our services. We hope we will not have to turn any clients away. Our bottom line is: when we run out of clothes we stop clothing the children, until the next school year. ,..r_...._...,..,.� —_,_...�__..,....._.._��,...A._.,...�._.._,�.,w.w �.;_,�..a_.._..:,.�...�_..,a,.._._ __:.,_,..�� COMMUNfTY DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM PAGE 2 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR AUGUST 28,2007 Ceu I ��c no�con�n��rm P�nuuiur.R Ri w niur. SLOPLANNING.ORG �a -d� The immediate goal of Operation School Bell is to make sure that children have adequate clothing to attend school. The ultimate goal of OSB is to improve the self-esteem of the chiidren we serve so they may get the maximum benefit from their school environment. School administration, teachers, EOC, Migrant Education Program Workers, and many other agencies make referrals of children K-6th grade who are need of new school clothes. Clothing Appointments - The telephone answering machines at our facilities have a message in both English an Spanish, with instructions on how to make a clothing appointment. We start August 1, 2007 and end April 30, 2008 Children are clothed at both North and South OSB sites (Taylor Gym in SLO and Santa Rosa Academy in Atascadero)three times perweek(after school and Saturday). Clothing sessions will continue through April, or as Iong as we have a sufficient supply of inventory. During each clothing session, three orfour volunteers individually assist 16-18 children in the selection of two school appropriate outfits, plus shoes, socks, undervvear and a jacket. In addition, the children through our Books For Packs receive a grade appropriate book. As of September 30, 2007 we have clothed 500 San Luis Obispo County children The Outreach Program -With the cooperation of Healthy Start and the Migrant Education Program, who evaluate the children in need of our services in the outlying areas of our County, we conduct the Outreach program. Schools in this program include four elementary schoois in the Lucia Mar School District, Shandon and San Miguel. We schedule at least one clothing session per school per year during the months of September, October, and November. Our volunteers will travel to the Outreach schools with bags of clothing that have been packed the day before for each child. The children are scheduled to come to an on-site location at the school (classroom or office) to try on and select their clothing. The children receive the same assortment of school clothes that they would have received at one of our clothing sites. Preparations for Year-end inventory-All remaining items of inventory are sorted and organized so they may be counted during the year-end physical inventory, May 31, 2008 Ordering - Our volunteer buyers evaluate the year-end physical inventory count and complete making bulk orders for jackets, jeans/shorts/skirts and t-shirts/blouses, shoes, backpacks and books. Through the year we receive large donations of opened packages of undervvear and socks from Wal Mart, Paso Robles. Volunteers sort and bundle the clothes by size. Our shoe buyer wiil make several trips during the year to K-Mart in Atascadero(where the store gives us a substantial discount). During the summer our orders arrive and we stock our shelves and racks. The clothing is displayed as they would be in a ciothing store. Distribution of flyers - During July and August volunteers distribute flyers to the county schools, EOC, Social Services, Healthy Start and the Migrant Education Programs. The flyers announce our services, give our phone numbers and request referrals of children who are need of new clothes. For the past several years we have clothed over 1,000 county children at a cost of $80.00 per child. Last year we clothed Arroyo Grande - 55 children Atascadero - 162 children Grover Beach - ' 75 children Paso Robles - 141 children San Luis Obispo - 76 children /�,��^�� Other SLO County - 506 children �� Page 2b of 10 5. Check any of the following eligible achvity categories that appty to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). Acquisition of real property _ Disposition of real property _ Public facilities and improvements (may include acquisition, construction, reconstruction,rehabilitation or installation) _ Privately owned utilities Cl�azance and remediation activities ✓ Public services Interim assistance _ Relocarion of individuals,families,businesses,non-profit organizations, and/or farms Loss of rental income Removal of azchitectural barriers _ Housing rehabilitation _ New housing construction(under limited circumstances) _ Homeownership assistance _ Housing services _ Code enforcement _ Historic preservation Commercial or industrial rehabilitation _ Special economic development , _ Technical assistance and planning studies ____— . _, . . -- e...�...�.,__..�...�...._..w..=.m._....e...:=F.. COMMUNRY DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 3 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR AUGUST 28,2007 SAN LUIS OBISPO COUNiY PLANNING F�BUILDING Ri nci nuuiur_nar � 0.-a�( 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? The last two years we "just managed"to clothe the children who applied for services. With added fund raisers and more granf writing we were able to make ends meet. Every year more children seek our services. We hope we will not have to turn any clients away. Grants from government agencies and other giving organizations are being cut because there are more non profit organizations applying for grants and other aid. Our bottom line is: when we run out of clothes we stop clothing the children, until the next school year. 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency,non-profit, for-proSt, experience in operating similar programs, etc.): During July and August we send flyers to every organization and elementary school that can refer children who need clothes. They include Migrant Education Programs in Paso Robles, Shandon, San Miguel, San Luis Obispo, Oceano, and Nipomo; Community Link, Department of Social Services. EOC.. Family Resource Center, North County Shelter &Women's Resource Center, Morro Bay Health, Paso Robies Health Department. SLO County Mental Health, Self Help Housing, Kinship CenterAmerican Red Cross, Behavioral Health Services, Big Brothers Big Sisters, Casa Voices for Children, Family Care Network, Life Steps Linkages, Mental Health Youth Services, Migrant Head Start EOC, Salvation Army Social Services, SLO Child Abuse Prevention Council, SLO County YMCA, United Way of SLO County. Starting August 1 the clients who have been referred by one of the above organizations, call and make an appointment at either OSB location. Our message is in English and Spanish. By August 15 we are clothing children. A majority of our clients are clothed by December 1 at one of our two centers or through our outreach program for children who can not travel to Atascadero or San Luis Obispo. We do continue clothing children until April 30 or until we run out of clothes. Members of Assistance League schedule appointments, get inventory, stock inventory and help our clients choose their shoes, socks, jeans, tops, backpack and book. Our organization and services are preformed 100% by volunteers. �.o..�,.�....��.w.,.,�.................� . .�.�,.,......� ,_..,.__.. ..y,,.....:..� .....�...�.,�....�.�,.. _. , .. .._. .,. ..... COMMUNT'DEVELOPMENT BLOCK GRANT(CDBG) PROGRAM PAGE 4 OF 10 APPLICATION FOR THE 2OOS PROGRAM YEAR AUGUST 28,2007 SAN LUIS OBISPO COUNN PLANNING S�BUILDING SIOPLANNING.ORG �a-�5 1 � NATIONAL OBJECTIVES CRITERIA 8. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the propos 1, and explain how the project or activity meets that national objective. a. � Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development(HLTD). NOTE: To meet this national objective,the proposed activity must benefit a specific clientele or residents in a particulaz azea of the County or participating city, at least 51 percent of who are low- and moderate-income persons. b. Aids in the prevention or elimination of slums or blight. NOTE; To meet this national objective, the proposed activity must be within a designated slum or blighted azea and must be designed to address one or more conditions that contributed to the deterioration of the area. a Meets community development needs having a particulaz urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources aze available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 9. If the project or program is designed to meet the national objecNve of pro��ding benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program(regazdless of income group): /�DO erson ouseholds(circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51% - 80%or less of the County median-income)? �/�O erso ouseholds (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be v�low-income (earning 50%or less of the County median-income)? _� ersons ousehoids (circle the applicable unit) „...a.,..... ��,..r._....-�_-�-- -_ ,:y�.,._....�,......r.� COMMUNT'DEVELOPMENT BIOCK GR4NT(CDBG�PROGRAM PAGE 5 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR AUGUST 28,2007 SAN LUIS OBISPO COUNTY PLANNING$BUILDING SI nP�NNINf;.pRG �(a -a.� . . - 10.Who are the clients of your organization? (Esample: low- to moderate-income persons, eiderly persons,severely disabled persons,migrant farm workers,battered sponses, etc.) • Children of Migrant Farm Workers • Children of Battered Spouses • Children in low income homes Our clients are elementary school children who need clothes. They are in grades K - 6�'. All of our clients are referred to us by the various county agencies (ie. Migrant Education Program, Women's Shelters, see question 7) and elementary schools. We assume they are from families that are from low to moderate income. The referring agencies and especially the schools do not share with us the family's income level. We only ask that the referring agency verify that they are in need of clothing and could benefit from our assistance. Our clients come to us from schools with higher Title 1 percentages. From the US Department of Education: T/TLE I—IMPROVING THE ACADEMIC ACHIEVEMENT OF THE D/SADVANTAGED (2) meeting the educational needs of low-achieving children in our Nation's highest-poverty schools, limited English pro�cient children, migratory children, children with disabilities, Indian children, neg/ecfed or delinquent children, and young children in need of reading assistance; 11. How will the clients benefit from this project? People when wearing a new outfit feel better about themselves. Children in new clothes feel better about themselves and should do better in school. Properly fitted shoes are good for the feet and healthier growth. A jacket for warmth. Some children receive for the first time a book of their very own. Clothes don't insure a better education, but feeling better about themselves does assist their learning. We have had children write us notes about their first, never been worn by someone else clothes. Parents write us about how happy their chiidren are with their_new clothes. Teachers write to teli us how much better the children act when they are wearing their new clothes. COMMUNtTY DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM PAGE B OF 16 APPLIG710N FOR THE 2008 PROORAM YEAR AUGUST 28,2007 CCN I IIIC P1PIC011I�N Itlrv PI GN/JIIJl�R RI III lIIN(] CIl1PI dNNINf:(1R(� qa-�? BENEFIC`IARY DATA 12. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: raciaUethnic characteristics)* Our clients are elementary school children who need clothes. They are in grades K - 6"'. We have collected data on the children - school attended, and city where they live - which we have used in our reports and grant requests in the past. When we deliver our informational flyers to our county schools we suggest that they refer students who are in the free lunch program in their school. We also know the referring agency, but we have not yet used that information. All of our ciients are referred to us by the various county agencies and elementary schools. We assume they are from families that are from low to moderate income. The referring agencies and especially the schools do not share with us the family's income level. We only ask that the referring agency verify that they are in need of clothing and could benefit from our assistance. We have been able to get information about the number of children in each school with Title 1 monies, but we are not able to get specific information about the number of children who are referred to us as being a Title 1 student. - From the US Department of Education: T/TLE I--IMPROV/NG THE ACADEMIC ACHIEVEMENT OF THE D/SADVANTAGED (2) meeting the educational needs of low-achieving children in our Nation's highest-poverty schools, limited English proficient children, migratory children, children with disabilities, Indian children, neglected or delinquent children, and young children in need of�eading assistance; We are now compiling the statics of agency referrals which we assume will help us in our future reports and grant requests. We hope the referring agencies will be able to help us with the standards they use when referring clients to us. *NOTE: You are required to provide beneficiary data at the end of each quarter of the fiscal yeaz if funds are drawn. 13. How do you currently document income status of each client? (example: very low, low -and moderate - income)? We don't. We need help to figure out how to comply with this request. We hope that comparing the number of students from each school to the percentage on Title 1 funds will help with our documentation. Also, documenting the number of clients referred to us from a agency using theirfinancial guidelines for public assistance. Our National Assistance League does not want us to refuse service to any student based on financial information. We clothe all children who are referred to us. CONAIUNRY DEVELOPMENT BLOCKGRAHT(CDBG�PROfiRAM �4�mgT�PAGE 7 OF 10 APPLICATION FOR THE 200$PROGRAM_YEAR AUGU5f 28,2007 SAN LUIS OBISPO COUNTY PIANNING&BUIWING SLOPLANNING.OftG ��-a� FINANCIAL INFORMATION 14.Total amount of CDBG funds requested: $ $13,000 Please identify the jurisdiction(s)to which you are applying*: Cities of Arroyo Grande, Atascadero, Grover Beach, Paso Robles, and County of San Luis Obispo If you aze requesting CDBG funds from more than one jurisdiction,please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $2,000 City of Paso Robles: $3,000 (will clothe 25 children) (will clothe 37 children) Ciry of Atascadero: $3,000 City of San Luis Obispo: (will clothe 37 children) City of Grover Beach: nn County of San Luis Obispo: $3,00� (will clothe 25 children) (will clothe 37 children) *NOTE: If you aze applying to one or more cities, please provide a copy of the application to the County by the application deadline of Friday, October 5,2007. 15. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues• 1. CDBG Funds requested $ / 3 a Da 2. Other Federal fund(s) (please describe below) $ �' 3. State source(s) (please describe below) $ s" 4. Local source(s) (please describe below) $ 9, So d 5. Other funds (please describe below) $ 4 g� �ao Page 8b of 10 Total Revenues $ 7l� / o 0 b. Exuenditures: List below by item or cost category. Page 8b of 10 COMMUNT'DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM � "��,�[��Y��PAGE 8 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR AUGUST 28,2007 SAN LUIS OBISPO COUNTY PLANNING 8 BUILDING SLOPLANNING.ORG a�. -a� Funds from local sources: $6,000 from the city of San Luis Obispo $3,500 from San Luis Obispo County Other funds -fund raisers Back to School Mailer $ 4,000 Sock It To `Em Mailer $14,600 Fashion Show $10,000 Spring Gala $20,000 Other Fund raising $ 2.000 Fund raisers $ 48,600 Expenditures Children's Clothing Project Expenses Underwear $ 1.25 each x 6 = $ 7.50 Inventory (clothing/books) $46,800 Socks 1.00 each x 6 = 6.00 Telephone/Utilities 500 Shoes 9.50 per pair = 9.50 Building Maintenance Supplies 200 ShirtslTops 5.50 x 2 = 11.00 Office Supplies/Postage/Copying 1,000 Pants/Jeans 9.50 x2 = 19.50 Public Relations 2,000 Jacket 17.00 = 17.00 Training/Conferences 5,500 Backpack 6.25 = 6.25 Professional Services 3,000 Book 5.00 = 5.00 Insurance 3.000 Current Cost Per Child $81.75 Operating Expenses for OSB 62 200 Page 8b of 10 C�'p�-30 16. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these fu�� l�ee�a ai€�1�w��b�y��l�o �i�t��l �(�S. � �Y Before s��i��f�s�rts we send a mailer to local businesses. Our Back to School mailer asks the business to sponsor one or more children at a cost of$80.00 per child. We budgeted $4,000. OurChristmas mailer is"Sock ItTo'em". It is mailed to individuals, clubs and organizations asking fora donation. We ask the donor to put a check in the enclosed sock and mail it back to us. We budgeted $14,600. In early winter we sponsor a Fashion Show/Lunch/Raffle. It will be January 19"'. This event will feature both clothes and jeweiry. $10,000 Our final fund raiser is in late spring. It is a Gala/Dinner/Show/Raffle. This year it will have a Mexican Theme. $20,000 gross We atso have different service organizations that wiil collect funds when we make a presentation or a request for financial assistance. $2,000. 17. WiU CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. We do not have any matching funds. We have received $6,000 from San Luis Obispo. This will be used to clothe most of their children. San Luis Obispo County gave us a grant of$3,500 which we should receive in the next few weeks. I certify that the information in this application is true and accurate to the best of my knowledge and ability. ��.�..,.u� ��, s uo� Signa Date �~ M a r y 1.. E-�-a�r-�s Gu��,,,�-4- C�v►�, i�{'ee Cl�t�,.� � Printe or typed name Title ..��..�..�..,.....�....�....� _ ��,......._.._. -- .�:d:..,...... �,..ary_,.., .__rW....__— COMMUNfTY DEVELOPMEM BLOCK GR4NT(CDBG�PROGRAM PqGE 9 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR AUGUST 28,2007 SAN LUIS OB�SPO COUNTY PIANNING&BUILDING SLOPLANNING.ORG q� -31 _ _ , ___ _ COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG� PROGRAM °A`��" APPLICATION FOR THE 2008 PROGRAM YEAR �: _;` ,�.�__-:,�-s-��<�,T .�,��:��-d��n.--_�--��.-�..1_-�.,�.:._--_„�-�-,..�y ��. SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 OSOS STREET • ROOM 200 � SAN LUIS OBISPO • CALIFORNIA 93408 • (BOS)781-560D • • Promoting the �se Use of Land • Helping to Build Great Communities Organization Name: Economic Opuoriunitv Commission of San Luis ObisDO Countv, Inc. To be considered for CDBG assistance,please submit this completed application with any exhibits, budgets or beneficiazy data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner III, Deparhnent of Planning and Building, 976 Osos Street, _ Room 3QO,.San Luis Obispo,_CA., 9_3408 or hand delivered to Tony Nayarro at 1035 Palm Street, Room 370, San Luis Obispo, CA., faxed to (805) 781-5624, or e-mailed to tnavazro@co.slo.ca.us. The application deadline is 5:00 P.M., Friday, October 5, 2007. Applications must be received by the County or one of the participating cities (Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo) prior to close of the business day. POSTA4ARKED DATED MAIL RECENED AF"I'ER THE DEADLINE WILL NOT BE ACCEPTED. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepazed CDBG eligibility guidebook is available upon request from County staff. Also, please cal] County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. CONTACT INFORMATION 1. Name and mailing address of applicant organization, with contact person, phone .and fax numbers, and e-mail address: Name: Economic Opportunity Commission of San Luis Obispo County, Inc. Address: 1030 Southwood Drive San Luis Obispo, CA 93401 Contact person/title: Raye Fleming, Health Services Division Director RE C E IVE D Phone: 805-544-2498 OCT 1 82007 Fax: 805-594-3249 CIN OF ARROYO GRANDE E-mail address: �fleming@eocslo.org COMMUNITY DEVELOPM�' COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM y�V.rt^.M^ :�.µT.�M.��41'.��^.•��.•�^�A�..Y�,w.«�.PAGE 1 OF 10 APPLICA710N FOR FUNDING DURING 2008 PROGR4M YEAR �/1 ��SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTY PLANNING S�BUILOING �K SLOPLANNING.ORG PROJECT DESCRIPTION 2. Title/name/address of proposed project or program: Forty Wonderful Program -, EOC Health Services 705 Grand Ave. San Luis Obispo, CA 93401 3. Please describe the proposed project or program. In one or two short pazagraphs, include a description of the groups who will benefit and an explanation of how they will benefit from the ---- --- -- --- - — proposed project or program. For piojects, describe-the loca�ion-of ihe-project'(be as specific-as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of projecUprogram milestones. EOC Health Services'(EOCHS) Forty Wonderful Prograrn is the only r:o-cost preventive health screening program in San Luis Obispo County for menopausal a�:d post-menopausal women, ages 40 and over, who are medically underserved, low-income, under-insur-ed, or uninsured. The purpose of Forry Wonderful is to improve access to medical services,promote early detection and intervention of chronic diseases, and reduce mortality. Preventive health screening services and education include: reproductive health ezams; Pap smears; clinical breast exams; referrals for free mammograms; cardiovascular risk assessn:ent; colorectal screening; and appropriate medical referrals. Hormone replacement therapy is provided as appropriate. Education materials and counse/ing are also provided on specific health concerns, including osteoporosis; breast health,- cervical cancer; menopause,- hormone replacement therapy; cardiovascular risk; arteriosclerosis; and other health topics relevani to this population. Follow-up care is provided for all abnormal results, including case management of further diagnostic testing for and treatment of breast and cervical cancers. Bilingual/bicultural staff ofj"er these culturally-competent services at two EOCHS clinic sites. Project sites: • EOC Health Services, 705 Grand Ave., San Luis Obispo • EOC Health Services, II SZ East Grand Ave., Arroyo Grande Annual project milestones: • 175 women, ages 40 and over, will receive subsidized screenirzg services at hvo clinic locations • ]00% of women will be referred for annual mammography to detect breast cancer as early as possible • 100% of women with abnormal results will be referred for appropriate medical care • 100% of women with abnonnal results will be case managed through the treatment process 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? COMMUNITVDEVELOPMENTBLOCKGRANT(CDBG�PROGRAM Y~..�W~VR-..•^T�^'�,.,5��f�•�rv��H..�y,��..��~^WV pqGE20F10� APPLICATION FOR THE 2008 PROGR4M YEAR � SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTY PLANNING S�BUILDING Q �� SLOPLANNING.ORG CDBG funds will be used to maintain curreat service levels. b. Describe how existing programs and/or services will be expanded and what percentage of an increaseis expected? CDBG funds will be used to maintain current service levels. 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Elieible CDBG Activities). Acquisition of real property Disposition of rea] property _ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Clearance and remediation activities X Public services (Preventive health services) Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Loss of rental income Removal of azchitectural barriers _ Housing rehabilitation _ New housing construction (under limited circumstances) _ Homeownership assistance _ Housing services Code enforcement Historic preservation Commercial or industrial rehabilitation _ Special economic development _ Technical assistance and planning studies COMMUNITY DEVELOPMENT BLOCK GR4NT(CDBG)PROGRAM w� .V�,-,..-�^�..Y~y��y.^.///.��~#y�._�.^�~/�-nm~�^PAGE 3 OF 10 APPLICATION FOR THE 2008 PROGR4M YEAR (/J n- ��( SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTV PLANNING S BUILDING � I �� f SLOPLANNING.ORG i , - _ 6. Describe the need and t6e degree of urgency for the proposed project or program. VVhat would be the consequences if the proposed project or program is not funded in the oezt year? Since the aging process is a contributing factor in the risk of breast mzd cervical cancer, regular screening exams become vital as a woman ages. A'ith early access to reproductive he6lth care and diagnosis of a problem,fir2ancially and emotionally costly treatrnent can be avoided. Annual mammography can detect a lump as much as tx�o years before it can be felt, increasing the probabiliry of a woman's su�vival. And although the Amerrcan Cancer Society recommends minual clinical breast ezams and mammograms for early detection of breast cancer, inabiliry of the patient to pay is the most frequently.citedreasonswhy_women.do.not.elect_to have mammograms. � Low-iricome breast cancer patients have lower five year relative survival rates than higher-income patients. Califorr:ia data suggests that much of the difference in survival rates behveen lower-income patients and those in higher-income br•ackets is due to late diagnosis. Unfortunately, breast and cervical cancer symptoms occur late in the disease process. Early screening greatly enhances t]ze cure rate and helps women avoid f:nancially and emotionally costly treafinent. Further,fewer medical facilities and fewer physicians in our county result in a population with fewer health care options. Forty Wonderful serves as a critical safety nei for this vulnerable population of women. No-cost preventive healih screening services increase the likelihood that medically underserved women in this age group will access medical care before a serious and potentially life-threatening condition is diagnosed. CDBG funds will support early detecfion of diseases and conditior:s before they require more ectensive and expensive treatment. N'ithout CDBG support, EOCI-IS'ability to maintain these essential health care services for low-income women would be severely compromised. 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): The Forty Wonderful Program utilizes Nurse Practitioners to provide the medical care and education at both clinic sites. These medical providers are highly sensitive to the special concerns ojwomen 40 and older and are aware of the impact of socioeconomic status on utilization of health care. Oversight of all medical services is provided by a Medical Director. A case manager provides support and follow-up with clients. Data is collected and reported through the Practice Management System. Forty Wo�zderful is strengthe�aed by its sirong collaborative relationships in the commurtity. Progrmn staff collaborate with the Cal:fon:ia Cancer Detection Program, local mammography providers, and physicians who provide follow-up care. Outreacli to the Latino comnranity occurs at health fairs in Niponto, Oceano and Grover Beach. ._.._,._......_.._.,...:._.__._..°—.....:_...._._..._..__.__,...�.�..�,.n..._._..�w.e_.:,.,..._._....._�.�__a......_.....�..�.-..._.�_.._...._._._,�__.._�...._...�,�,. COMMUNITV DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM /� PAGE 4 OF 10 APPLICATION FOR THE 2OOB PROGRAM YEAR L/1 � SEPTEM9ER 24,20D7 SAN LUIS OBISPO COUNTY PLANNING Si BUILDING �� SLOPLANNING.ORG NATIONAL OBJECTNES CRITERIA 8. Does the proposed project or activity meet one'of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the ro osal and ex lain how the ro'ect or activi meets t p p , p p � ty hat national objective. a. X Benefits ]ow- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (H[JD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele_or resi_dent&in a_partic.ular ar..e.a of_the County or participating city, at least 51 percent of who aze low- and moderate-income persons. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted azea and must be designed to address one or more conditions that contributed to the deterioration of the azea. c. _ Meets community development needs having a particulaz urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 9. If the project or program is designed to meet the uational objective of providing benefit to low- aud moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regazdless of income group): 175 Persons useholds (circle the applicable unit) b. Of the total number of persons or households entered above,how many will be low-income (eaming 51%- 80% or less of the County median-income)? 62 Persons useholds (circle the applicable unit) c. Of the total number of persons or households entered above, how many wil] be v�low-income (earning 50%or less of the County median-income)? 113 Persons useholds (circle the applicable unit) �..._..........___...:._.T..�_._...._...�..._..._...,�,....�..._.._.»�_._____.�...�..,_...n_._.._......_,.._._._�..__.._._.__.____.,.._._..__.,..�._..._w...::.�......, COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 5 OF 10 APPLICATION FOR THE ZOOS PROGRAM YEAR /� ��7[�/� SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTY PLANNING Si BUILDING ✓<^Jr SLOPLANNING.ORG , 10. �'�'ho are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) The Forty Wonde�ful Program serves womera, ages 40 and over, tlsroughout San Luis Obispo County. The target population includes Medi-Cal r•ecipients, Latinas, ihe uninsured and under-insur•ed, the wa•king poor, and other low-income women. I1. How will the clients benefit from this project? EOC Health Services operates on(y.c[inics in_the counry_that provide free menopausal services for wornen in need As stated, Forty Wonderful fills a large void in preveniive health care so that low- income women in the vulnerable 40+ age group can access reproductive health care before a serious m�d life-threatening condition occurs. Forty IVo�:derful's main emphasis is to help women get timely care in order io avoid the potentially devastating impacts of advanced disease. Prevention and early detectiori not only reduce the mortaliry rates of cancer and chronic diseases, they are also relatively inexpensive compar•ed to the costs of an advanced disease. With routine Pap test screening, 73%of all cervical cancers are diagnosed in the earliest, most curable stages. With breast cancer screening and early detecfion, treatment of noninvasive carcinomas in the early stages of invasive carcinoma often prevents meiaslasis. Referrals are provided to medical providers for bone densiry screening. Early detection of bone loss through screening and follow-up care helps prevent osteoporosis which affects 20 million people in the United States each year. Hip fractures alone cost$600 million annually. Further, our Forty Wonderful coniributes to a seamless continuum of care in several ways. First, low- income women can transition from contraceptive use to mid-life services utilizing the same health care provider for contiriuity. Women in various stages of inenopause often experience a variety of new and potextially uncomfortable changes in their bodies. 7t is inzportant during this time of their lives for them lo have medical professionals who are sensitive to their special concerns and who instill reassura�ace, � confzdence and trust. Nurse Practitioners encourage behaviors and activities that focus on preventing disease and maintaining optimal health among low-income women. Second, many of the women in t/7is population are part of the "sandwich generation", caring for elderly parents as wel!as tlieir own children. With these additional responsibilities, their personal health issues often become a lower priority as they put their family's needs ahead of iheir own. Third, thanks to a greater focus on diet, exercise and stress management, our traditional myths about aging are being debunked. For healthy women, age 50 is the new 40 and age 60 the new 50. In order to maximize lhe benef:ts of this new "age paradigm", women need education, encouragement and reinforcement to be proactive about health screening and preventive measures that support a healthy lifesryle and promote longer life. Addiiionally, by encouraging older women to focus on wellness, and by accepting a new "age paradigm", health care providers can change the culture of aging which, in turn, ca�i positively impact our local heallh care systems. ._._................_....�......._.�.,..,_._.._,.�,....�_..�._.__�,..__. ._.._.._...._._.....W.,._.__,...._..:__..._._......._.r_._..._:_._.......,._._. COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM ///'''�� ^ PAGE 6 OF 10 APPLICATION FOR THE 2DOS PROGRAM YEAR (J�a�� / SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTV PLANNING Si BUILDING � � SLOPLANNING.ORG BENEFICIARY DATA 12. Ho�v do you currently collect demographic data oa the beneficiaries of the proposed project or program? (Example: raciaUethnic characteristics)* Client demographic data is collected at the inifial visit, updated at subsequent visits and tracked through ` the Practice Rlanagement System. Data collected includes: gender, age, ethniciry/race, education level, family size, and level of income. Data reguested conforms to the California Department of Community Services and Developmertt Data-Client Characteristics Report which is used to report the demographic information semi-annually fo the State. 13. How do you currently document income status of each client? (Example: very low, low- aud moderate-income)* As part of the iniake process in each EOC program, client income status is deterrnined using the federal poverty guidelines. *NOTE: You aze required to provide beneficiary data at the end of each quarter of the fiscal year if funds aze drawn. ....._�M_....._..�r..._.�_...�......._.�.�...._.__�......................._.__..,...._..�....�....�...a..v._,._,.,.._.._....,.�.._........._...._�....___...__._._.__... COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM PAGE 7 OF 10 APPLICATION FOR THE?OOH PROGRAM YEAR A SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTV PLANNING S BUILDING ' ` �� SLOPLANNING.ORG n FINANCIAL INFORIVIATION 14. Total amount of CDBG funds requested: $4 500 Please identify the jurisdiction(s) to which you aze applying*: Citv ofArrovo Grande and Citv of Grover Beach If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by.the jurisdiction,listed below.. _ _ _ City of Arroyo Grande: $3000 City of Paso Robles: City of Atascadero: City of San Luis Obispo: City of Grover Beach: $1500 County of San Luis Obispo: *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of Friday, October 5, 2007. 15. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: ' 1. CDBG funds requested $ 4,500 2. Other Federal funds (please describe below) $15,800 3. State sources (please describe below) $ 4. Local sources (please describebelow) $12,100 5. Other funds (please describe below) $ 3,600 Total Revenues $36,000 b. Expenditures: List below by item or cost category. 1. Personnel expenses $25,195 2. Operating expenses $ 8,137 3. Indirect costs @ 8% $ 2,668 Total Expenditures $36,000 ' ,.__............._......_....__M..._......_.._.._._........4_..._..._.._..._�__._..,....__.._..._._......_�..,__._..._..,..__.._...,,.....�_�.........._-...�_..� .__._.._.._. COMMUNITY DEVELOPMENT BLOCK GR4NT(CDBG�PROGR4M /� � PAGE 8 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR (il ��A SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTY PLANNING&BUILDING ( � { SLOPLANNING.ORG 1 . 16. Aow do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these fuuds available now? If not, when will t6ey be available? And from what source(s)? All funds recerved are earnsarked for general operating support for the Forty Wortde�ful Prograrn. Grants,patient donation.s and fund raising activities are ongoing and used to sustain the program. Please see available funds below. 17. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and ideutify a�vard dates of these sources. CDBG su ort o For YYonder ul will be use PP f h' / d io leverage other funding sources including public agencies,foundations, and the private sector. EOC staff continues to seek potential new fundirig opportunities to support Zhis irnportant safety net program. CDBG-Arroyo Grande $ 3,000 Pending application approval CDBG - Grover Beach $ 1,500 Pending application appr•oval CancerDetection Program (Federal $15,800 Award date.• 7/1/07 City of Pismo Beach $ 1,900 , Award date: 7/I/07 Grants-in-Aid—SLO $ 2,700 Awarddate: 7/1/07 County ofSGO .8 7,500 Award date: 7/I/07 Patient fees $ 3,100 As collected Donations $ 500 As collected $36,000 I certify that the information in this application is true and accurate to the best of my knowledge and ability. � ` s ,� Si�nature Date ' Elizabeth "Biz" Steinbere Chief Executive Officer Printed or typed name Title _..___,_.._.._�............._.�.__._.�,....:..._...,..._..,....__.__....__._.....,._..__...__._..._._.:�_,�_...�.._,.....__.__......_...._._..._.,.,_..�.,.........__.__._�.......u_ COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG�PROGR4M /^� (/ PAGE 9 OF 10 APPIICATION FOR THE ZOOB PROCRAM YEAR , `"/� ��}O SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTY PLANNING H�BUILDING ' � � SLOPLANNING.ORG Note to applicant: The County and cities require all of the grant recipients to maintain general liability, automobile and ��,�orkman's compensation insurance with limits of not less than $1 million*. Provide documentation regarding ability to provide the required coverage. * Liability coverage may vary by jurisdiction. Please cal] the city/county contact to verify lirnits. Reporting of beneficiazy data on a quarterly and yeaz-end basis is required for HUD purposes. If you are successful in obtaining federal funds you wil] need to attend a mandatory meeting at a yet to be determined time and location. � Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred nrior to the completion of the necessary environmental review, the project s6a11 not benefit from the federal funds. If you need assistance or have questions regazding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following]ocations: • Jim Bergman, Community Development Dept, City of Arroyo Grande, 214 E.Branch Street(P.O. Box 550), Arroyo Grande, CA 93421, (805)473-5420. • Valerie Humphrey, Public Works Dept.,City of Atascadero, 6907 El Camino Real, Atascadero,CA 93422, (805) 470-3460. • Janet Reese, Community Development Dept.,City of Grover Beach, 154 S. Eighth St.,Grover Beach,CA 93433, (805)473-4520. • Ed Gallagher, Community Development Dept.,City of Paso Robles, 1000 Spring St.,Paso Robles, CA 93446, (805) 237-3970. • Peter Brown, Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis Obispo,CA 93401, (805) 781-7170. • Tony Navarro, Dept. of Planning and Building, 976 Osos Street,Room 300, San Luis Obispo,CA 93408, (805) 781-5787. .,..._,_._,_.�..._.v...�.�.._._.__..__,.w.._,....__.._.......,.._._.,_�._.,.:..,...._,�..��._....�_ _._...a.......�.,....a....�,._,..�.�._..._._.._�_...__....�.....,.._..� COMMUNITY DEVELOPMENT BLOCK GR4NT(CDBG)PROGRAM PAGE 10 OF 10 APPUCATION FOR THE ZOOH PROGRAM YEAR ' � /� �� I SEPTEMBER 24,2007 SAN LUIS OBISPO COUNTY PLANNING B�BUILDING �� SLOPLANNING.ORG �'�- �� COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG� PROGRAM- � y�� APPLICATION FOR THE 2008 PROGRAM YEAR . ., �� ,,� :.... . ...... .. .:�,,., � ,,:,.: , ,.,.:N,.,�,� .m:,�-- . , �.�,:., , .� __. ,., .,:..;,, ,. � '. SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING �\ 976 OSOS STREET • ROOM 200 • SAN LUIS OBISPO � CALIFORNIA 93408 • (805)781-5600 �. _ / `�._ .. Promoting the Wise Use of Land � Helping to 8uild Great Communities Organization Name: Economic Opnortunitv Commission of San Luis Obisno Countv Inc (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the paRicipating jurisdictions listed in this application or to: Tony Navarro, Planner III, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1035 Palm Street, Room 370, San Luis Obispo, CA., faxed to (805) 781-5624, or e-mailed to tnavarro@coslo.ca.us. The application deadline is 5:00 P.M., Friday, October 5, 2007. Applications must be received by the County or one of the participating cities (Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG _ eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about Ihe rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program,please attach additional sheets. CONTACT INFORMATION 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: Economic Opporttnrrty Commission of San Luis Obispo Counry, Inc. Address (mailing and physical address requested if different): 1030 Southwood Drive San Luis Obispo, CA 93401 Contact person/title:Raye Fleming, Health Services Director Phone: 805-544-2498 FaX: sos_S44_3z49 R E C E�VE C�� ' ELOPrflenring@eocslo.org E-mail address: COMMUNITVDEV�....... .........._...._..._........,_._ ._ . .,...,.._.. ,...a.,..».__........._...m...,. . . OG.T..O..JT.2 O.7_...-....o...,....._.r..,_,.......,.._...PAGE 1 OF 10 MENTBLOCK GRANT(CDBG�PROGRAM �' APPLICATION FOR FUNDING DURING 2008 PROGR4M YEAR SEPTEMBER 26,2007 SAN LUIS OBISPO COUN7Y PLANNING&BUILDING CITY OF ARROYO GRANDE SLOPLANNING.ORG COMMUNITY DEVELOPMENT q� ,,.�� PROJECT DESCRIPTION 2. Title/name/address of proposed project or program: Senior Heultl� Scree��ing Program EOC Healtlr Semices 705 Grand Avenue San L:+is Obispo, CA 93901 3. Please describe the proposed project or program. In one or two short paragraphs, indude a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of ' projecUprogram milestones. The Senior Health Screening (SHS) Program provides preventive and maintenance health screening, edircation, GY1C�YQ�errals nt 19 senior focused sites throughout San Luis Obispo County to approximately 650 seniors, age 50 arid over,per year. The SHS team, consisting of a supervising Registered Nurse (RN) and a clerk/aide, brings equipment, supplies, and a laptop for data collection to each site on a pre- designated a�:d advertised day of the month. Screening includes: blood pressure,pulse and weigh� rnonrtoring, hemoglobin, blood gh�cose, cholesterol, hemoccult (to detect colorectal cancer), and sensonnl�lu vaccines. Educational topics include diet, exercise, lifestyle modification, reir jorcement of ��teclication compliance, appropriate use ojJtospital emergency rooms, and bereavernent issues. Referrals to other healdt,food, social and legal services are routiitely provided. C[inics are held at local ch:rrcl7es, senior and communiry centers, senior residentia!facilities, mobile home parks, and other locations where seniors already gather. A/though medically one of the most vulnerable seg»ients of the population, seniars are often reluctant or :urable to go to a doctor or get advice about a physical problem or change. The provision of compete�rt, mobile health screening services, offered in a comfortable environment by trusted staff at the neighborhood level, enhances the efftcacy of the screening process. Staff promotes behaviors and activities that focus on reaching and maintaining optimal health and stabiliry, help identify possible hea1t11 problems, and ojfer support and soclal interaction for seniors. The EOC Seitior Health Screenmg Program is committed to ensuring that seniors have access to services which he/p nraintain their health, independence and gua/ity of life, and avoid premature unri costly instrtutionalization. CDBG funding plays an essential role in continui�ig these vital services to our senior comnrunity. Specific SHS sites are: • First Methodist Church, 275 No. Halcyon Rd, Arroyo Grande • Parkview Manor Aparlments, 365 So. Elm St, Arroyo Grande • Hngan Senior Center, 5905 East Mal[, Atascadero . . ... . _ _._... . .:_..�._ ._ ,_._.. . ... __.._.._.... . _....__.__ . � ..�_...._..r_.,.,.._.__,.__,...._..._....._..__.,..__..._.._....�...___�._,. COMMUNITV DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 2 OF 10 APPLICATION FOR THE ZOOE PROGRAM YEAR SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTY PLANNING E�BUILDING SLOPLANNING.ORG ��- �3 • Ca[ifornicr Mnnor•Apurtments, 101G5 E! Can:ii�o Real Rd., Atascadero • St. Puul's Episcopal Giurch, 2700 Eton Rd, Cambria • Ca��ticos Senior Ce�rter, 200 So. Oceaia Ave, Cayucos • South Bny� Comnnmitv Ce�rter, 2180 Palisades Rd., Los Osos • tLlorro Bay Comrn:urity Cehter, 1001 Kerrnedy Wav, Morro Bay • Pnso Robles Senior Center, 270 Scott Rd, Paso Robles • S�. Pau('s Catholic Church, 800 Bello St, Pismo Beach • Cenh�al Const Con:nluniry Ce�tter, 1580 Rarlroad Rd, Ocea�to • Pecrce Lutlreran Churcl�, 244 Oak Park B/vd, Gro>>er Beaclt • SLO Senior Ce�rter, 1445 Sanfa Rosa St, San Luis Obispo • Judson Terrace Homes, 3000 Augusta St, San Luis Obispo • 3 alte�-nuting Citv of San Luis Obispo Housrng Audtoriry sites: o Aiiderson Apartmerus, 955 Monterey St, San Luis Obispo o Del Rio Terrace Apts., 1345 Ella St., San Luis Obispo o Pncrfic Cnrmel.4pts., Cnrme!St.. San Luis Obispo • 6t'ork Trarning Program (for rtevelopmentall��disubled seniorsJ, 2050 Parker St, San Luis Obispo • Senior Center, 2201 H St, Santa Margarita Annua!p�•oject milestones include.• • 100% of 650 seniors who attend a SHS clinic will receii�e one or more screening tests (npproximately 1,600 client visits and 6,000 units ofservice) and appropriate education • 100% of seniors wrth abnormal lest results (approximately 2000) and serious health conditioris wr(1 receive nppropriate referrals for care or treatn:er7t • 100% ofseniors will be given referrals for fol(ow-up care or treatment (approximately 400) Not et�ery abnormal result requires a referral; many require education and counseling by the neerse on lifestyle modifcation to remedy the abnormal results. Progress is then monitored in subsequent visits. 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? CDBG fi�nds will be used to maintain current service levels. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? CDBG funds will be used to maintain currei:t service levels. ' 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eliaible CDBG Activities). Acquisition of real property COMMUNITYDEV.......... ..............._..,,._....._......_.....,......... . „ . ...,.,.._.._.........�......,.._..._._..,._.._... ....._...,_.. :. ._....___^. . ......_...........,... ELOPMENTBLOCK GRANT(CDBG�PROGRAM � PAGE30F10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTY P�ANNING S�BUIL�ING SLOPLANNIN .ORG �a-y� Disposition of real property Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privatelyowned utilities Clearance and remediation activities _X Public services (Preventive and maintenance health care services) Interim assistance _ Relocation of individuals, families, businesses, non-profit organizations, and/or farms Loss of rental income Removal of architectural barriers _ Housing rehabilitation New housing construction (under limited circumstances) Homeownership assistance Housing services Code enforcement _ Historic preservation Commercial or industrial rehabilitation _ Special economic development _ Technical assistance and planning studies 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? Scui Luis Obispo County is u popular retirement community. The senior population has increased by 28% between 1980 uiid 2000. Numbering over 16,000 in 2006, seniors 65+ comprised 14.3%of ottr county's popiilation, canpared to the state rate oJ10.7% (U.S. Census). Of seniors age 60 aiad over, ......... . . _...,., , . _......., ..,...,,__� .__...�._.._.... ._.,...___,... �._�.�..�.._.._.._... .. .. .__.._..�,_.._____�....._�...., ...,�__.____._. COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 4 OF 10 APPLICATION FOR THE 2008 PROGR4M YEAR SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTY PLANNING S�BUILDING SLOPLANNING.ORG �a -�l5 more dtnn 3,000(ive nt or below the poverly lerel and anotlrer 5,000 are considered loti+�nnd veiy low- inconre within Snn Lurs Obispo Coimfi. The delivery of nffordable yua/iry health care rs a serious need for local seiiiors ln�ing at fixed incomes. Due to !he curreut shorlage of comzty plvysicim�s, many seniors do not have a regular pliysicima or, if rhei� do, they nre unuble to be seen in a rimely mmmer for conditions or concer�ts that rnay a�•ise. Mun�� hcrne linnted options as to where they ca�t usk questions about their health. Additionally, medreal problenrs carr derelop suddenlv, thereby burdening our county's e��ergency services. When seniors are poor, norr-English speaking, or geographically or culturally isolated, access to health cm�e becomes more difficult for them und their families. Seniors who lack transportatron and access to affordab/e hen/dt cn�•e remain at risk for undetected health or life-direatening conditions. l3rrsrc henith sc��eening, education, ancl preventive care are critical to the physical, meretal and socral well-being of our senior citizens; SHS provides such care through early detection and educatio�:. W;rhou� CD6G supporr, EOCs abiliry!o naarn�ain the level of these esseritial sen�rces for eount�� resrdenls �vould be sei�ei�elt�canpromised. 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-proGt, for-profit, experience in operating similar programs, etc.): Sirice 1972, EOC Health Services has operated the only Senior Health Screer�ing Program in Sarr Luis Obispo Co:o�tv. The EOC Health Services Associate Director oversees the progranr staff which consrsts of n stipervisi�lg RN mid part tnne clerk/aide. Senior Henith Screening enjoys long-standing and productive relationships with ciry and counry gonernments,privute agencies, and comntunity coalitions. SHS is a primary source of referrals to and fi•om the County Home Health Program, Health Department, Drug and Alcohol Servrces, Mental Health, and Social Services. Some oJthe collaborative partners that help coordinate services and resources and cross refer for patient services include: Long's Pharmacy, Area Agency on Aging "Vial of Life", Heallh/nsurance Counseling and Advocacy Program, SLO Counry Library, HealthPlus Plrarmacy, Central Coast Assistive Teclmology Center, Braille Instrtute Mobile Solutions, American Heart Association, Community Health Centers, and the Senior Nutrition Program. Churches, senior centers, low-inconre housing sites, and contmunity centers provide free space jor screenirigs. Senior Health Screening also collaborates with volunteer hearing and vision professionals to provide speciulized services, as wel!as the Braille Mobile Van, SLONET Low Vision and Hospice Partners. Serrior Health Screening has a regular presence at area street fairs, health fairs and olher comn:unity events. Additionally, program staff serves on local committees in order to expand networkrng and collaboration. _.. � ......_.,.,.,..._,........,.__._........ ....._...._�,._.._......._........_.�...,.,,_.._.._.___.._F_....,....,__..._._......___.,_.._...____,...__. .�._.._......._..� COMMUNITV DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 5 OF 10 APPLICATION FOR THE ZOOS PROGRAM YEAR SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTY PLANNING S�BUILDING /'�,0._�� SLOPLANNING.ORG (J) ( NATIONAL OBJECTIVES CRITERIA 8. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits ]ow- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this nationa] oY�jective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet Ihis national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 9. If the project or program is designed to meet the natioual objective of providing benetit to low- and moderate-income persons, please estimate t6e number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 650 Persons ouseholds (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51% - 80% or less of the County median-income)? 100 Persons ouseholds (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be verv low-income (earning 50% or less of the County median-income)? 400 Persons ouseholds (circle the applicable unit) .... .. . �._._. ....... .........w._,.�_..�____ __.s�..........._.,. . ..,.._.._._...w..w_..,.__�..._._...� _...____._...,_�..,... ....�....__........ COMMUNITV DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM PAGE 6 OF 10 APPLICA710N FOR THE 2008 PROGRAM YEAR SEP7EMBER 26,2007 SAN LUIS OBISPO COUNTY PLANNING B�BUILDING �� SLOPLANNING.ORG a- ]0. Who are the clients of your orgaoization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Se�iior Neulth Screeni�tg's prima�y tu�get populations are Medi-Cal a�:d Medicare recipients and seniors mho are/ow-rnconre, sel�erely disabled, migrant farm workers, non-English-speukrng, a�rd bnrrererl spouses. 11. How will the clients bene6t from this project? I�i light of the cur•rent clrrnate of i�icr•easing lrealth car•e costs mid high cost of livi�ig on d�e Ce�rtral Const, combined wrth a srgnificant reduction ojhealth care providers, the regulariry of SHS clinres is one of the best forn:s of preve�ttive health services available to county seniors. Increased access to henith man�tenance und early identif:cation of problems not only promotes independence and quality of lije, it helps delay or avoid costl�� hosprtalizatia� oi•care. Delivering services at sites where seniors nlreadj�gather minrmizes trunsportation barriers. Additionally, clients are empowered by t/re ability to uch�ocate for d�eir ow�i Izeulth ecn-e. Sziclz uccess enables this growing populution to weather the local healdt cnre crisis wrdiout expe�•iencing frnancial ruin or rteglecting a serious health condilion. These fuctors make SHS'reliable and mst-effective services more critical than ever for this target population. BENEFICIARY DATA 12. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics)* At the first visit of every cale�:dar year, an infonnatior: and demographics card is completed for each SHS client. The datn inc[udes: gender, age, ethnicity/race, education level,family size, level a�id source of niatthly income, health insurance, and disability. This data is entered into a laptop computer taken to euch site. Data requested conforms to the California Department of Communiry Services and Denelopment Data-Clrent Characteristics Report wbich is used to report demographic informatron semi-a�t�vually to!he Stale (see attached Exhibit A).� 13. How do you currendy document income status of each client? (Example: very low,Iow- and moderate-income)* As pnrt ojthe ir:take process in each EOC progran:, client income status is determined using the federal poverty guidelines. � *NOTE: You are required to provide beneficiary data at the end of each quarter of the fiscal year if funds are drawn. , FINANCIAL INFORMATION ... _..,. . _.....,.__ .,.__........�._...._�._.�_.... �.e __._e......�_.,_.�....�_... ._...._._�m_._.._.._�... ..._..,...._._ COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM PAGE 7 OF 1O APPLICATION FOR THE ZOOB PROGRAM YEAR � � �� SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTY PLANNING 8�BUILDING � SLOPLANNING.ORG a.� 14. Total amount of CDBG funds requested: $9,800 Please iden[ify the jurisdiction(s) to which you are applying*: Citv of Arrovo Grande; CitY of Grover Beach and City of Paso Robles If you are requesting CDBG funds from more than one jurisdiction, please b�eak down the amount shown above by thejurisdiction listed below. City of Arcoyo Grande: $4 20�_ City of Paso Robles: $2 80_� City of Atascadero': City of San Luis Obispo: City of Grover Beach: $2 800 County of San Luis Obispo: *NOTE: 1f you are app(ying to one or more cities, please provide a copy of the application to the County by the application deadline of Friday, October 5, 2007. I5. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be availabie and used for this project a. Revenues• 1. CDBG funds requested � $ 9,800 2. Other Federal funds (please describe below) $ 3. State sources (please describe below) $ 4. Local sources (please describe below $31,975 5. Other funds (please describe below) $29,719 Total Revenues $71,494 b. Expenditures: List below by item or cost category. 1. Personnel expenses $47,078 2. Operating expenses $19,350 3. Indirect costs @ 8% $ 5,066 Total Expenses $71,494 16. Ho�v do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not; when will they be available? And from what source(s)? Al/f:uads received are earmarked general operating support for the Senior Health Scree�iing Program. Cost-efficrency is enhanced by the ability to utilize chu�•ches, senior centers, low-income housing sites, nnd connnunrty centers for screenings. _�.„_ .... ... ....._.._.. ._...._._. ._.....___,...,.._..._.,...M_..._,._......w.._,._�........._.,�,........._....._._m._......:._..._....M.........__.._..,..�,,._.. COMMUNITV DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 80F 10 APPIICATION FOR THE ZOOB PROGRAM YEAR /'� SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTY PLANNING S�BUILDING // �� SLOPLANNING.ORG i' ^ � {/M1 17. ��'iil CDBG funds be used to match/leverage other (unds? List below funding sources and amounts and identify award dates of these sources. CDBG support of Senior Health Sc��eening H�i116e used to leverage other fi�nding sources includrng pi�blic,privnte foundutions und indrvidual donations. CDBC -Arroyo G�•m�de $ 4,200 Pending applicatron upprovul CDBG - Grover Bead� $ 2,800 Pending applicatia� approval CDBG -Paso Robles $ 2,800 Pending application approva! Crty ofMonro Bay $ l,000 Award date: 6/25/07 Cit>>ojPismo Bench $ 1,500 Award date: 6/1/07 . Grants Lz Aid—SLO $ 4,475 Award date.• 7/31/07 Coz�nty of SLO $25,000 Award date: 7/13/07 United h!'ay $ 7,950 Award date: 7/27/07 PacifrCnre . $10,000 Pending app/icatron npprovul Cntholic Heulthcnre West $ 2,031 Secured Wells Fargo $ 3,000 Seeured St. Bcu�nabas Donution $ I,100 Award date: 8/I/07 Pcuient fees $ 600 As collected Donatrons $ 1,965 As collected Donations $ 3.073 Secured $71,494 1 certify that the information in this application is true and accurate to the best of my knowledge and ability. i ��%��t�'_S .(�-;�-�__� � �/�G 7 S�i ature � Date Eliaubeth "Brz"Sleinberg G�iefExecutive0/'ficer Printed or typed name Title _. ., �.,.. ...�. . �. ., ,..........,_........_..__W... . �.._M... , .,_.___., _.........._..........�._._ _ ...._._ �............ . ._ ..:..__....,., _. COMMUNITV DEVELOPMENTBLOCK GRANT(CDBG�PROGRAM PAGE90F10 APPLICATION FOR THE ZOOS PROGRAM YEAR SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTV PLANNING S�BUILDING �n _�� SLOPLANNING.ORG vti Note to applicant: The County and cities require all of the grant recipients to maintain general liability;automobile and workman's compensation insurance with limits ofnot less than $1 million*. Provide documentation regarding ability ro provide the required coverage. * Liability coverage may vary byjurisdiction. Please call Ihe city/county contact to verify limits. Reporling of beneficiary data on a quarterly and year-end basis is required for HUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and appro��ed by the County of San Luis Obispo prior to obligating or incurring project costs. The Counly must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from Ihe federal funds. 1 f you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: • Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E.Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (805)473-5420. • Valerie Humphrey, Public Works Dept., City of Atascadero, 6907 El Camino Real, Atascadero,CA 93422,(805) 470-3460. • Janet Reese, Community Development Dept.,City of Grover Beach, 154 S. Eighth St., Grover Beach, CA 93433, (805) 473-4520. • 6d Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles,CA 93446, (805) 237-3970. • Peter Brown, Community Development Dept., City of$an Luis Obispo, 919 Palm St., San Luis Obispo,CA 93401, (805) 781-7170. • Tony Navarro, Dept. of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo,CA 93408, (805) 781-5787. ___ ...... _.... ._._. _�_. ....__,..___........._. ..._.�.__ .__.w_._.. __,_, . _..__�_..___..._ , .._ .._ ......_e,.___W,.... . , .._......_.__._, COMMUNITV DEVELOPMENTBLOCK GRANT(CDBG)PROGRAM PAGE100F10 APPLICATION FOR THE ZOOB PROGRAM YEAR � SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTY PLANNING R BUILDING � n � j SIOPLANNING.ORG ..y { , EXHIBIT A TO CDBG APPLICATION CONTRACTOR QUARTERLY CDBG REPORT FORM QUARTER REPORT PERIOD: Agency Program Name Action Plan Year Jurisdiction: �� _� , , ;� � , _. .�.-. . _ , ,,„, , =.Characferistics:of;Persons;BeneStmg;'in Ju'risdictionL�,,�'p,= ` . . �,„,;` ,. ;� �'±ti: y,.�i; Total this quarter Total at End of Prior Year-to-Date Quarter W h ite 0 0 0 His anic 0 0 0 Black/African American 0 0 0 Asian 0 0 0 American Indian/Alaska Native 0 0 0 Native Hawaiian/Other Pacific Islander 0 0 0 Black/African American and White 0 0 0 Asian and VVhite 0 0 0 American Indian/Alaska Native and White 0 0 0 Amer Indian/Alaska Native and Black/African American 0 0 � 0 Other Multi-Racial 0 0 0 A. Extremel Low Income(see chart below) 0 0 0 B. Ve -Low Income (see chart below 0 0 0 C. Low-Income (see chart below) 0 0 0 To determine a clienYs income level, first find the number of persons in client's family in lefthand column,then cross to the right to find the column in which the total family income falls.(A, B, or C) HOUSEHOLD SIZE A B C Median Income 1 Person $12,950 or less $12,951 to $21,600 $21,601 to $34,550 $43,200 2 Persons $14,800 orless $14,801 to $24,700 $24,701 to $39,500 $49,350 3 Persons $16,650 or less $16,651 to $27,750 $27,751 to $44,400 $55,550 4 Persons $18,500 or less $18,501 to $30,850 $30,851 to $49,350 $61,700 5 Persons $20,000 or less $20,001 to $33,300 $33,301 to $53,300 $66,650 6 Persons $21,450 or less $21,451 to $35,800 $35,801 to $57,250 $71,550 7 Persons $22,950 or less $22,951 to $38,250 $38,251 to $61,200 $76,500 8 Persons $24,450 or less $24,451 to $40,700 $40,701 to $65,150 $81,450 COMPLETE IN FOURTH QUARTER OF FISCAL YEAR REPORT ONLY Other Funds: Identify funding source(s) and amounts. Use additional sheets Amount Please leave blank if needed. Cash Match 1 2 State 1 2 Local Government 1 Private Sources: 1 TOTAL EXHIBIT A TO CDBG APPLICATION (�a�.S� � COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 OSOS STREET • ROOM 200 • SAN LUIS OBISPO • CALIFORNIA 93408 • (805)781-5600 i Promoting the�se Use of Land � Helping to Build Great Communities� Orgazuza[ion Name: 2ll SLO Hotline `�� 0��°�1��ag CONTACT INFORMATION �C,� � i�� 1. Name and mailing address of applicant organization, with contact person, �e and faa numbers,and e-mail address: Q Name: 211 SLO Hotline Address: P.O. Box 5456, San Luis Obispo, CA 93403 Contact person/title: Linda McGregor, Executive Director Phone: 805-544-6016 Fax: 805-544-6296 E-mail addtess: Linda@slohotline.org PROJECT DESCRIPTION ' 2. Title/name/address of proposed project or program: 211 SLO Hotline - 24 hour crisis intervention, support, and information 8� referral service. P.O. Box 5456, San Luis Obispo, CA 93403 3. Please describe the proposed project or program. Hotline of San Luis Obispo is located within the City limits of San Luis Obispo, California and has received certification by the California Public Utilities Commission to provide 211 service for the county of San Luis Obispo. In November, 2007 Hotline will become 211 SLO Hotline and will have a three-digit, easy to use, easy to remember'phone number to call. The agency will continue to provide to the residents of San Luis Obispo County, high-quality free referral, support and crisis intervention seroice that has been available 24 hours each day for 38 years, and will add a web- based technology platform for public access to a searchable database with quickly updated information and expanded search capabilities. Additionally, 211 brings an increased level of disaster support to the County. In an emergency, we can send calls out of harms way or tie in to other 211 agencies for overflow. Calls to 211 help to keep 911 lines available for emergencies. 2007 was a start-up and implementation time. The 2008 plan year allows 211 SLO Hotline the opportunity to maximize the benefits available with the 211 technology so that our community is better connected to vital services they need. Our program goal for 2008 is to increase the number of county residents using 211 and to enhance the basic capabilities offered by 211 SLO Hotline so more services are available as needed to those who need them and will be accomplished as follows: ��EiVED COMMUNIN DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 1 OF 9 APPLICATION FOR FUNDING DURING 2005 PROGRAM YEAR 7 OCTOBER 5,2007 SAN LUIS OBISPO COUNTY PLANNING E.BUILDING O C T � 8 �OO/ SLOPUWNING.ORG �a-53 C1TY OF ARROYO GRA��E e Enhance 211 marketing campaign to ensure all county residents are aware of 211 senrices, especially those underserved and hard-to-reach, low-income senior and Latino populations. 11/07 - 3/08 11/7 - 6/08 Milestones: Calls increase +�25% +�50% Bi-lingual calls + 5% + 10% Low-income categories +10 + 20% • Continue recruitment, training and retention of volunteers to ensure increased call volumes are handled in a timely fashion. Focus efforts on bi-lingual volunteers and staff through networking and outreach to the Latino community. Milestones: Call handling statistical reports April, 2008 1 Bi-lingual Telephone Specialist added March, 2008 � 1 Call Center Supervisor added March, 2008 15 Volunteers added (3 bi-lingual) June, 2008 Volunteer recognition July, 2008 • Keep human services information current and accessible. Use available data from on- ` line access to gather and report usable information about trends, needs, issues. Milestones: 1 Part-time Data Specialist January, 2008 Call information reports March, 2008 . Have information available to those not able to call or access our website. Publish and distribute the 2008-2009 Human Services Directory (HSD), used by schools, law enforcement, businesses, therapists, and publiGnonprofd health and human service providers to assist their constituents (clients, employees, etc.) in finding the help they need. Add a CD update, printable copy for download availability. Milestones: Publish 2008-2009 HSD August, 2008 CD available October, 2008 4. Will the services offered by your organization increase or eapand as a result of the CDBG assistance? If yes, please answer the following questions: Calls to other 211 Centers have averaged a 100% increase in the first year following conversion 211. The growth is primarily due to an increased awareness of the service because of marketing, education and outreach and because 211 is an easy number to remember and dial. With CDBG assistance 211 SLO Hotline can put the people and services in place to achieve, support and maximize the potential growth. Without financial support, marketing and outreach efforts will be limited and service potential will be unrealized. a. What new programs and/or services will be provided? See#3 program description COMMUNIT`/DEVELOPMEM BLOCK GRANT(CDBG�PROGRAM � PAGE 2 OF 9 APPLICATION FOR THE ZOOS PROGRAM YEAR /'� OCTOBER 5,2007 SAN LUIS OBISPO COUNTY PIANNING 8 BUILDING (A��-J� SLOPLANNING.ORG � b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? A generai increase of approximately 100% - 150% expected in call volumes over year 2006-2007. (See call statistics attached). Specific categories wili increase more than others due to emerging trends, agency partnerships and targeted outreach. As an example, we know that domestic violence is on the increase and while our call volumes increased at about 10%, this year over last, calls in this category increased at almost 12% in 2006. 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). _ Acquisition of real property Disposition of real property _ Public facilities and improvements(may include acquisition, constrvction, reconstruction, rehabilitation or installation) _ - Privately owned utilities Cleazance and remediation activities XX Public services . Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Loss of rental income Removal of architectural barriers _ Housing rehabilitation New housing construction (under limited circumstances) _ Homeownership assistance _ Housing services Code enforcement _ Historic preservation Commercial or industrial rehabilitation _ Special economic development Technical assistance and planning studies COMMUNf7Y DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 3 Of 9 APPLICA710N FOR THE 2008 PROGRAM YEAR . OCTOBER 5,20D7 SAN LUIS OBISPO COUNTY PLANNING 8 BUILDING � �^ ��G SLOPLANNING.ORG �/r � 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the uext year? There has been a demonstrated need for Hotline's free crisis intervention, support, referral and information service for almost 38 years. 211 SLO Hotline must attract and generate grants and private funding for the next 2-3 years until mandated state or federal funding is legislated and available. Our agency is only one of a few in the country to use an all-volunteer call handling force. Volunteers are becoming a very precious resource as more nonprofits are recruiting, time to give is increasingly limited, bi-lingual skills are difficult to find and our service requires significant training, time and level of commitment. Additionally, computerization has alienated some experienced volunteers and our student base tends to leave after graduation. Public Utilities Commission requirements and the Association of Information and Referral Service standards require increased levels of supervision and additional certification regulations. The additional structure brings improvements and a higher cost of doing business. We need to rely on our municipal partners for support or find an altemative way to handle the 24,000 calls projected for 2008. 7. Please describe the specific orgaoizational method used to implement the proposed project or program (single or multiple group,public agency,non-profit, for-pro5t, experience in operating similar programs, etc.): 211 SLO Hotline is a single, non profit agency representing, referring to, and working in a collaborative way with all agencies and support groups in SLO County. NATIONAL OBJECTIVES CRITERIA 8. Does the proposed project or activity meet one of t6e three aational objectives of tLe CDBG program? Please check one of the objectives below t6at applies to the proposal, and eaplain how the project or activity meets t6at national objective. a. _XX Benetits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). Benefits low to moderate income Issues identified for 211 Call Centers providing low-moderate income assistance and categories for which 211 SLO Hotline keeps call specifics are as follows: Low-moderate Calls Volume Low-moderate Calls Volume Abused children 162 Alcohol & Drug Abuse 245 Battered spouses 1274 Case ManagemenUCounseling 896 Elderly persons 443 Child Care 23 Severely disabled/handicaps 21 Financial Assistance & support 17 Homeless persons 2540 Food/housing 127 4440 1,462 HUD classified Agency Classified COMMUNfTY DEVELOPMEN7 BLOCK GRANT(CDBG�PROGRAM PAGE 4 OF 9 APPLICATION FOR THE 2008 PROGRAM YEAR ///�� OCTOBER 5,2007 SAN LUIS OBISPO COUNTY PLANNING�BUILDING (�Jn ��/� SLOPIANNING.ORG �Vf. `� At least 5,902 of the 11,737 calls taken 2006-2007, or about 50% of 211 SLO Hotline's calls, are from low income callers. We anticipate an increase in calls with 211 seroice in place and an increase in our low income callers as access to services is more available and issues impacting their daily lives increase. Specific issues for low to moderate income populations are; affordable housing, domestic abuse, mental health/suicide issues, senior services, drug and alcohol abuse. • 25% Hotline calls are calls regarding shelter, housing and food. According to the ACTION for Healthy Communities Comprehensive Report 2006, fair market rents in San Luis Obispo County have risen by 18% to 22% between 2001 and 2005. The data from this 2006 report indicates that nearly 50% of the survey respondents indicated that housing and utilities consume more than one third of their income in 2006. According to HUD, the general definition of affordable housing is to pay no more than 30% of ones income towards housing. • 11% of the calls received by our agency are calls regarding domestic violence and referrals to the Women's Shelter in San Luis Obispo. According to the Women's Shelter website 50% of all homeless women and children are fleeing domestic violence situations and 3-4 million women are beaten by their husbands or boyfriends every year. • 4% of the calls received by our agency are calls from senior citizens looking for referrals to health and human services. San Luis Obispo County population statistics show a projected average increase in senior populations from the year 2005 to 2010 at 6.82%. This rising senior population is a group who either is retired or preparing to retired and have more than likely never had to seek out public health services. • According to the Nonprofit Economic Impact Study of San Luis Obispo County, the most frequently cited prime purpose of a nonprofit in San Luis Obispo County is for human services equaling 39.4% of the total nonprofits in our area. • It has been documented that programs emphasizing prevention are much more cost effective than the cost of dealing with problems after they have occurred. Good examples of some of these cost effective preventative human services issues are: housing, health and domestic abuse. Hotline understands the need for preventative services and the social responsibility for communities to provide these services. The consequences of not funding the 211 SLO hotline free information and referral service; would lead to a decrease in the number of low to moderate income individuals connected to the preventive programs available, which would eventually lead to an increase in the overall costs of these program. 9. a. Total number of persons or households who will beneft from the project or program (regardless of income group): 257,005 Persons residing in SLO county b. Of the total number of persons or households entered above, how many will be low-income(earning 51% - 80% or less of the County median-income)? 11.2 % of the county population or 28, 785 people. COMMUNIN DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 5 OF 9 APPLICA710N FOR THE 2008 PROGRAM YEAR OCTOBER 5,2007 SAN LUIS OBISPO COUNTY PLANNING 8 BUILDING � �]�-C. � SLOPLANNING.ORG •ir .� - c. Of the total number of persons or households entered above,how many will be v� low-income(earning 50% or less of t6e County mediaa-income)? 6.7% of the county or 17, 219 people. 10. Who are the clients of your organizatiou? (Example: low=to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) See #8 and Statistics attached I1. How will tMe clients benefit from this project? The 211 SLO Hotline three digit number is both easy to remember and easy to dial. This guarantees access to Hotlines referral services and therefore, access to the necessary service needed by the residents of San Luis Obispo County. BENEFICIARY DATA 12. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Eaample: raciaVethnic characteristics)* 211 SLO Hotline collects data from each call that is answered in the Call Center using the Webinform Program. 211 SLO Hotline does not collect income or race data for confidentiality reasons, however, we can draw the conclusion that the°majority of the clients Hotline supports are from the low to moderate-income groups. That assumption is based primarily on the nature of the calls and the fact that the agencies we refer to are not for profit services and generally only available to those with low or moderate income levels. 13. How do you currently document income status of each client? (Ezample: very low, low-and moderate-income)* The majority of incoming calis, over 50%, are identified to fR within the guidelines of presumed low or moderate-income population groups. See#12 *NOTE: You aze required to provide beneficiary data at the end of each quarter of the fiscal yeaz if funds are drawn. COMMUNfTY DEVELOPMENT BLOCK GRANT(COBG�PROGRAM PAGE 6 OF 9 APPLICATION FOR THE ZOOB PROGRAM YEAR ///�� (�, OCTOBER 5,2007 SAN LUIS OBISPO COUNTY PLANNING 8 BUILDING � �� 5 J( SLOPLANNING.ORG U FINANCIAL INFORMATION 14. Total amount of CDBG funds requested: $ 40,000 If you aze requesting CDBG funds from more than one jurisdiction,please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $2.500 City of Paso Robles: $3.000 City of Atascadero: $2,500 City of San Luis Obispo: $]0,000 Ciry of Grover Beach: 2 000 County of San Luis Obispo: $20,000 15. Please describe the budget for the proposed project or program. Itemize all sources of funding eapected to be available and used for this project a. Revenues• 1. CDBG Funds requested $ $40,000 2. Other Federal fund(s) (please describe below) $ 0 3. State source(s) (please describe below) $ 0 4. Local source(s) (please describe below) $ 225,100 " 5. Other funds(please describe below) $ 88,900 in kind Total Revenues $ ' $225,100 from foundation grants, other local grants, agency contracts, private donations, fundraisers and events 211 SLO Hotline handied 11,737 calls in fiscal year 2006-2007. Over 50% of the calls provided assistance in HUD approved categories for low-moderate income and in - categories that this agency determined apply to low-moderate income callers. The distribution is not expected to decrease as the population ages, the need for shelter continues and the economic conditions in our county are not expected to improve in 2008. Until funding is mandated for 211 Call Centers, cities and the counry and the business community will carry the primary financial responsibility for provision of the information & referral service, support and crisis intervention in our community. This request represents call Volumes and population per city 211 SLO Hotline is requesting currently less than $3.50 per call and the cost will decrease to under $2.00 as our call volume doubles in 2008. b. Exaenditures: List below by item or cost category. See 2007-2008 budget attached , 16. How do you plan to fund the operation and maintenance costs (if any)associated with this project? Are these funds available now? If not,when will they be available? And from what source(s)? 211 SLO Hotline is funded from public and private grants, fundraisers and donations a. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. NO. COMMUNITV DEVELOPMEN7 BLOCK GRANT(CDBG�PROGRAM PAGE 7 OF 9 APPLICATION FOR THE 2008 PROGRAM YEAR OCTOBER 5,2007 SAN LUIS OBISPO COUNN PLANNING S�BUILDING �� ,.�� SLOPLANNING.ORG 2008-2009 Proposed Budget Annual Grant Other Budget Request Funding Personnel Executive Director 54,000 54,000 Administrative Coordinator 26,000 26,000 Marketing & Develop Coordinator 36,000 6,000 30,000 ' Program Manager 36,000 36,000 Data Specialist 14,000 3,500 10,500 Call Center Supervisor 33,000 3,000 30,000 1 Telephone Specialists (bi-lingual) 23,000 10,500 1 Telephone Specialists (bi-lingual) 17,250 7,100 10,150 Subtotal Personnel 239,250 19,600 219,650 Operating Expenses Marketing &Outreach 10,000 5,000 5,000 H S D Printing/Distribution 10,600 5,300 5,300 Training Licensing 8 Materials 4,000 2,000 2,000 Recruiting Costs 6,000 3,000 3,000 Collateral Materials 5,200 2,600 2,600 Data Base Maintenance 5,000 2,500 2,500 RenUUtilities 30,000 30,000 Telecom 24,000 24,000 Office Supplies 70,000 10,000 Travel & entertainment 2,000 2,000 Recognition 2,500 2,500 Subtotal Operating Expenses 109,300 20,400 88,900 TO7ALS 348,550 40,000 308,550 NOte to applica0t: COMMUNIN DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM PAGE 8 OF 9 APPLICATION FOR THE ZOOB PROGR4M YEAR ///�� OCTOBER 5,2007 SAN LUIS OBISPO COUNTY PLANNING F�BUILDING N/Q_�� SLOPLANNING.ORG � �(C _ The County and cities require all of the grant recipients to maintain general ]iabi]ity, automobile and workman's compensation insuraoce with limits of not less than $1 million*. Provide documentation regazding ability to provide the required coverage. * LiabiliTy coverage may vary by jurisdiction. Please call the city/county contact to verify limits. Reporting of beneficiary data on a quarterly and yeaz-end basis is required for HLJD purposes. If you aze successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HLTD's release of grant conditions and/or funds for the CDBG-funded project, a review of the projecYs potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to FIUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. Tf you need assistance or have questions regazding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: • Jim Bergtnan,Community Development Dept.,City of Arroyo Grande, 214 E.Branch Street(P.O. Box 550), Arroyo Grande, CA 93421, (805)473-5420. • Valerie Humphrey,Public Works Dept.,City of Atascadero,6907 EI Camino Real,Atascadero,CA 93422,(805) 470-3460. • Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eighth St.,Grover Beach,CA 93433, (805)473-4520. • Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles,CA 93446, (805)237-3970. • Peter Brown,Community Development Dept.,City of San Luis Obispo, 919 Palm St., San Luis Obispo,CA 93401, (805) 781-7170. • Tony Navarro,Dept. of Planning and Building, 976 Osos Street,Room 300, San Luis Obispo,CA 93408,(805) 781-5787. COMMUNITV DEVELOPMENT BLOCK GRANT(CDBG�PROGR4M PAGE 90F 9 APPLICATION FOR THE 2008 PROGRAM YEAR OCTOBER 5,2007 SAN LUIS OBISPO COUNTY PLANNING&BUILDING �A ' / _ � SLOPlANNING.ORG C� ' 217 SLO Hotline Statistics July 1, 2006 -June 30, 2007 Age of Calle� Period Total Period °k Contact/Caller by City Period Total Period% ' Arroyo Grande 338 3.14 Unknown 1,074 9.98 Atascadero 526 4.89 Under 18 99 2.4 Avila Beach 23 0.21 18-21 517 4.81 Cambria �Z7 �,7g 22-24 60 0.56 Ca ucos 30 028 25-34 2,798 26.01 Creston 8 0.07 35-44 2,970 27.61 Five Cities 4 0.04 45-54 1,735 16.13 GroverBeach 209 1.94 55-59 211 1.96 Lom oc 13 0.12 60-64 607 5.64 Los Osos 243 2.26 6574 510 4.74 Morro Bay 304 2.83 75-79 71 0.66 Ni omo 120 1.12 80+ 105 0.98 Oceano 73 0.68 Paso Robles 495 4.6 Total 10,757 Pismo 8each 113 1.05 SLO 4,657 4329 San Miguel 29 0.27 Gender of Caller Period Total Period % San Simeon 9 0.08 Santa Margarita 14 0.13 Female 6,541 60.81 Santa Maria 72 0.67 Male 3,104 28.86 Shandon 8 0.07 Unknown 7,112 10.34 Shell Beach 20 0.19 Templeton 143 1.33 10,757 Unknown 3,179 29.55 TOTAL 10,757 100 �'1 a.'�� , - i ' 211 SLO Hotline Statistics ' July 1, 2006 -June 30, 2007 SLO County-Prob ems/Nee s Perio Tota Penod °, A use eg ecl 162 1.38 ctive a er 2 Ado ion 5 0.04 A co o & rug A use 2 2.09 mma mma ontro Busmess 3 0.27 Case anagement 12 0.1 C othmg 13 .11 Consumer 2 0.19 Counse mg Resources 320 2. Cnsis me/ I Ot er Cities 86 0. Day Care/Chdd Care 23 0. Deve o menta isa i rties 0.06 onations n ormat�on 92 0. 8 ucation 4 0.12 mergenc�es 34 0.29 m oyment 2 D. nvironment 1 0.01 inancia Assistance 8 Support 17 1.46 00 0.66 un ing A enGes 3 0.03 Gangs, Relate ro ems 1 0.01 ovemmen axes 18 0. 5 Gua ians i 3 0.03 andicaps 14 0.12 ang-u 8 6.92 ea t edical 27 2. o i a ssistance 4 0. ome ea t 3 0.3 Hot ine Sta a 403 .43 ouse o ! umiture 4 0.03 ousmg 50 .28 n ormation 1,06 9.09 Insurance 3 0. nte rsona e ations i 39 1.18 Lega 211 Menta ea t 5 4 4. 2 isce laneous 0 1. 4 ysica isa i ities 24 0.2 a e/Sexua Assau t 1 0.43 ecreatio ocia C u s Orgs 0. 6 unawa issmg Persons D. Senior a s 443 3. S e ter . 4 Su stance Abuse 0.09 Suici e 2 1.07 Su rt 1,100 9037 up rt roup rans atio nterpretmg 62 . 3 Transportation 61 0.52 e erans 0.0 Volunteerism 48 .4 Women s S e ter pomestic io ence ,274 10.8 rong um er 2 4 2.25 OTAL , 37 � � � �-�3 � _ c , .•... COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR _., _ _. . ,.,. .:_.. .,.,. . SAN LUiS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 OSOS STREET � ROOM 200 � SAN LUIS OBISPO • CALIFORNIA 93408 � (805)761-5600 Promoting the�se Use of Land �Helping M Build Great Communities OrganizationName: TRANSIi20NAL FOOD AND SHELTER, INC. (Attach additional sheets if necessary) To be considered for CDBG assistance,please submit tlils completed application with any exhibits, budgets or beneficiary data as needed. Applicarions can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner III, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1035 Palm Street, Room 370, San Luis Obispo, CA., faxed to (805) 781-5624, or e-mailed to tnavazro@co.slo.ca.us. The application deadline is 5:00 P.M.,Friday, October 5,2007. Applications must be received by the County or one of the participating cities(Arroyo Grande, Atascadero,Grover Beach,Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKF.D DATED MATL RECEIVED AFPER TFIE DEADLINE WILL NOT BE ACCEPTED. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepazed CDBG eligibility guidebook is available upon reqaest from County staff. Also,please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanarion of your proposed project or pmgram,please attach additional sheets. CONTACT INFORMATION 1. Name snd mailing address of applicaat organization, with contact person, phone and faz numbers,aod e-mail address: Pearl Munak � Name: Transitional Food and Shelter, Inc. i i Address mailin and h sical address re uested if different : � � S P Y 4 ) 3770 N. River Rd. ! Paso Robles, CA 93446 � Contactperson/title pearl Munak, President a 9 Phone: (805) 238-7056 ; 2 1 Fax: E-mail address: pearitrans�aol.com R E C E IV�D _.. ,._:- .... .. _ ...._ ....._,.-•- __ __.... , _, ...,. . p7 7 . COMMUNT/DEVELOPMENT BLOCK GRAM(CDBG�PROGRAM ' O C� � p LOO/ PAGE 7 OF 10 APPLICATION FOft FUNDING DURING ZOOS PROGRAM YFAR AUGUST 29,2007 SAN LUIS OBISPO COUN7Y PIANNING 8 BUILDING ' .. SLOPLANNING.ORG CITY OF ARROYO GRANDE /,� � _� � � COMMUNITY DEVELOPMENT � � PROJECT DESCRIPTION 2. Title/name/address of proposed project or program: Motel Voucher/Apartment Program for Medically Fragile Homeless 3. Please describe the proposed project or program. In one or two short paragraphs, include a descripfion of the groups who will benefit and an explanation of how they will benefit from the pmposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location &om which the program will be operated and/or describe the geographic azea served by the program. Also, please include a schedule of project/program milestones. The program provides temporary, 24-hour shelter to the medically fragile homeless in S .L.O. County, those who are too iil, � injured or disabled to be out during the day and cannot be served in an overnight shelter. They iaill be housed at 3224 Pine, 3217 Pine, Paso Robles, 5455 E1 Camino Real, AE'ascadero, 761 Butte, Morro Bay, 1401 E1 Camino, Arroyo Grande, in motels and in such other locations as may be acquired. They will benefit by being able to follow doctor' s orders £or bed rest, etc. and get well, or, if they cannot get t�ell, be sheltered u til h s d. We expect to �rovide 6117 shelter nights. We began to serve SL� and �� ast year. 4. Will the services offered by yoar organization incresse or expand as a result of the CDBG assistance? If yes,please answer the following questions: Yes. a. What new programs and/or services will be provided? The services and program will be the same, but we might mention that the e::pansion from the N. County to the whole county took place last year. Our percentages are now running as foliows: City of Residence of client San Miguel 5q6. Paso Robles 23%, Atascadero 35%, San Luis Obispo 31%, Arroyo Grande 3%, Morro Bay 3%• We expect a 30% increase this year and another 30% inerease in the year for which this grant is made. This is expected due to the normal increase in the homeless population and increased usage by the South County. That would mean 3619 shelter nights in 2006-7, 4705 in 2007-8 and 6117 in 2008-9. The prediction of a 30% increase in a normal year is conservative in view 1 of the fact that the year before last produced a 48% increase, with only a few ; cas2s outside of the N. County. i I � b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? see 4. a. above. Last year our shelter nights increased by 62%, and we expect at least � another 30% increase ne:t year. The increase is because of expanding � ' services to the entire county instead of the N. Countp alone. No other � agency is offering 24-hour shelter to the medically fragile homeless in this county. COMMUNrtY DEVELOPMENTBLOCK GRANT(CDBG)PROGRAM PAGE20F70 APPLICA710N FOR THE 2006 PROGRAM YEAR AUGUST 29,2007 SAN LUIS OBISPO COUNTYPLANNING&BUILDING �, SLOPLANNING.ORG �� _ 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eliaible CDBG Ac6vities). Acquisition of real property _ Disposition of real property _ Public facilities and improvements(may include acquisition, consiruction, reconstrucrion,rehabilitarion or installation) _ Privately owned utilities Cleazance and remediafion activiries Public services X Interim assistance _ ' Relocation of individuals,families,businesses,non-profit organizations, and/or farms Loss of rental income Removal of azcfutectival barriers _ Housing rehabilitation _ New housing construction(under limited cucumstances) _ Homeownership assistance _ Housing services ' ; _ Code enforcement I _ Historic preservation j I Coaunercial or industrial rehabilitation � _ Special economic development � 3 S _ Technical assistance and planning studies , j [ � � ' i ii{ COMMUNRY DEVELOPMEM BLOCKGRANT(CDBG�PROGRAM PAGE 3 OF 10 ! APPLICATION FOR THE 2006 PROGRAM YEAR AUGUST 29,2007 S SAN LUIS OBISPO COUNTY PL4NNING&BUILDING SLOPIANNING.ORG � q0.-(eCo 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in thenextyear? THe need is urgent because it is emergency shelter for persons with no shelter who are too ill, injured, disabled or wea7; to be out during the day. Without it, they would get worse rather tlian better. Some �aould die. Hospitals would have to retain patients who don't need hospital care, or release them without an adequate discharge plan. 7. Please descri6e the specific organizational method used to implement the proposed project or program(single or multiple group,public agency,non-profit,for-profit, experienceinoperatin�similarprograms,etc.): The �roject wili be operated by a single non-profi agency, in partnership with hospitals and other agencies who make referrals, pre-screen clients, and provide casework. We have been operating this program since 1998. i i i � ; � � tl Y i � { t � ii ! COMMUNITY DEVELOPMEMBLOCK GRANT(CDBG)PROGRAM PAGE 40F 10 � APPLIGITION FOR THE POOB PROGRAM YE4R '' AUGUST 29,2007 SAN LUIS OBISPO COUNiYPIANNfNG R BUILDING SLOPLANNING.ORG � R�--� '7 NATIONAL OBJECTIVES CRITERIA 8. Does the proposed project or activity meet one of the three national objecNves of the CDBG programT Please check one of the objecNves below that applies to tLe proposal, and expiain how the project or activity meets that national objective. a. X Benefits low-and moderate-income persons as defined by the U.S. Department of Housing and Urban Development(FiUD). NOTE: To meet this national objective,the proposed activity must benefit a specific clientele or residents in a particulaz azea of the Countx or participaiing city, at least 51 percent of who aze low-and moderate-income persons. b. Aids in the prevenflon or elunination of slums or blight NOTE: To meet this narional objective,the proposed acdvity must be within a designated slum or blighted azea and must be designed to address one or more conditions that contributed to the deteriorarion of the area. c. Meets community development needs having a particulaz urgency where e�cisting conditions pose a serious and immediate threat to the health or welfaze of the community, and no other funding sources aze available. NOTE: To meet tlus national objecrive,the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 9. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit , from tLe project and break that estimate down 6y income group as follows: a Total number of persons or households who will benefit from the project or program(regardless of income group): i 500 Persons �circletheapplicableunit) or 6,000 shelter nights j b. Of t6e total number of petsons or households entered above,how many will be � low-income(eaming 51%-80%or less of the County median-income)? i Al l persons/households(circle the applicable unit) � c. Of the total number of persons or households entered above,how many will be � v�low-income(eaming 50%or less of the County median-income)? g 1 . A11 persons/households(circle the applicable unit) � � i a � COMMUNT'DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 5 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR I AUGUST 29,2007 'SAN LUIS OBISPO COUNTY PLANNING S�BUILDING SIOPUWNING.ORG Ra-�& I 10. Who are the clients of your organization? (Ezample: low- to moderate-income persons, elderly persons, severely disabled persons, migrant fazm workers,battered spouses,etc.) The clients are low-income, homeless persons with serious health problems. Many have cancer, heart or lung conditions, accidental injuries, etc• SOme have been disabled veterans with amputations, spinal injuries, mental health problems, etc. Some are farmworkers and other low-paid employees who are temporarily or permanently disabled. Some are elderly. Some are severely disabled. Some are the chiidren of disabled parents. Some are disabled children with low-income parents who are homeless. 11. How will the c6ents benefit from this project? The clients will receive 24-hour, temporary shelter which will allow them to get prescribed bed rest, use medical equipment, receive the services of visiting nurses, elevate a leg, be sheltered and protected if frail, care for a newborn or premature infant with immature immune system, rest for at-risk pregnancies, rest after chemotherapy, protection from victimization if weak, isolation of the contagious and shelter for the contagious, who are not acceptable at shelters. Clients will get well. If they can never get taell or are terminal, they can avoid getting worse. Man�C;can=:.aYO}d another trip to the hospital. Hospital patients can avoid staying in the hospital after the need for a hospital is over. Those rrho are totally and permanently disabled can receive continuous shelter until they get permanent housing. � � � 1 E f i � � s 4 1 3 1 ; COMMUNfTY DEVELOPMEM BLOCK GRANT(CDBG)PROGRAM PAGE60F10 APPLICATION FOR THE 2008 PROGRAM YEAR AUGUST 29,2007 SAN LUIS OBISPO COUN'fY PUNNING Ei BVILDING SLOPLANNING.ORG q'a'�� € BENEFICIARY DATA 12.Iiow do you currently collect demographic data on the beueficiaries of the proposed project or program? (Example: raciaUethnic characteristics)* The referral form, which is faxed to our intake worker, records racial/ethnic characteristics, and this is carried over into our records. 13. How do you currently document income status of each client? (Example: very low, low- and moderate-income)* Yes. This is done on the referral form, and the referring agency verifies income. Eligibility for our proqram depends upon being very low income. ' i ' i k 1 *NOTE: You aze required to provide beneficiary data at the end of each quarter of the fiscal yeaz if funds � aze drawn. We are accustomed to doing this. � � f � . � a ! � COMMUNITV DEVELOPMEM BLOCK GRAN7(CDBG�PROGRAM PqGE 7 OF 10 APPLICATION FOR THE 2OOB PROGRAM YFAR AUGUST 29,2007 � SAN LUIS OBISPO COUNTYPLANNING 8 BUILDING SLOPIANNING.ORG � a�.- �� FINANCIAL INFORMATION 14.Total amount of CDBG funds requested: $ 67,852 Please idenrify the jurisdiction(s) to which you aze applying*: Cities of Paso Robles , Atascadero,Arroyo Grande, San Luis Obispo; County of San Luis Obispo. If you aze requesting CDBG funds from more than one jurisdiction,please break down the amount shown above by the jurisdiction]isted below. City of Arroyo Grande: $1 ,000 City of Paso Rob3es: �2 6.7 0 0 City of Atascadero: $1495 2 City of San Luis Obispo: $12 ,600 City of Grover Beach: Counry of San Luis Obispo: $12,600 The amount needed for The City of SLO and surrounding area is $12,600 and can come from the city or county of SLO, or part from each. The amount needed for t�T�3'L��.°II��'o��re�?a�Pl�� t3T'�ncF$P�dlt�PCitf�°�Iea�S$rc�5'��a�o�� o��e��ioflrto��h. County by the application deadline of Friday,October 5,2007. 15. Please descri6e the badget for the proposed project or program. Itemize all sources of fuading ezpected to be available and used for this project a. Revenues: 1. CDBG Funds requested $ 40,300 2. Other Federal fimd(s)(piease describe below) $ ! 3. State source(s){please describe below) $ � 4. Loca(source(s)(please describe below) $ 51 , 100 i 5. Other funds(please describe below) $ ! Total Reveaues $ 91 .400 ; Donations 19,000, fundraising 2000, County Coalition grant 8000, Other � grants $21 ,b00, interest $500. 3 b. Expenditares: List below by item or cost category. � Apt. rent for one yearat rate of 2nd 6 mos. of 2007-8 $39,300 ; Addl. apt. for increases in cases at $350/mo. 4, 200 } Motels 30,0400g 1 �n°s��`a�ce 2,6�V � telephone 1�;�88 � maint. & cleaning 000 � newsletter 300 � office supplies & equip. 250 People's Kitchen (our suPper prog. ) 1 ,800 COMMUNfTY DEVELOPMENTBLOCK GRANT(COBG�PROGRAM PAGEBOFIO APPLICATIONFORTME2006PROCaRAMYEAR tOC31 �91 �400 AUGUS729,2007 SAN LUIS OBISPO COUNTY PUINNING&BUILDING � SLOPLANNING.ORG �a -� � 16. How do you ptan to fund the operation and maiatenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? The e::penses of this project consist of operations costs.We rely on CDBG funds. We will apply for EFSG funds and United Way grants and other small grants as they come ,up. We have been getting about $7$ ,000 in donations, and a little from fund-raising projects. Some of the private 5rants we have gotten are one-time-only. ' Please note that we are an all-volunteer agency with no office, and we don' t pay mileage to our volunteers. We do everything we can to save money, searching for the least expensive accommodations for shelter. This budget is based�rent from P,R,H.A. of 2 units at $250 each� and��3 units in Atascadero at $575 each. Total rent in N. County is $26,700/yr. This does not count motels. Rent in S. County 6 SLO is based on offer by HASLO to rent us 4 units at $350 each for an annual cost of $16,800/yr. This does not count motels. The HASLO unitSare expected to be available 1-08. 17.Will CDBG funds be used to matchAeverage other funds? List below funding sources and � amounts and identify award dates of tLese sources. There is no specific matching or leveraging, though it helps to show support from CDBG funds,financial strength. ; I certify that the information in this application is irue and accurate to the best of my knowledge and ability. ' .� i i :;��DG�,�y� i�-�-n� � `Signature Date I � " E 9 Pearl Munak Presid n � Printed or typed name Tide � � . � � EE f1 1 ..... ..............:.. .............................,. _. _ ... . . ... ......... . . .. . .... . .:�. . . .. :. . . . COMMUNRY DEVELOPMENI'BLOCK GRANf(CDBG�PROGRAM , � PAGE90F10 APPLICATION FOR THE 2008 PROGRAM YEAR AUGUST 29,2007 SAN LUIS OBISPO COUNTY PLANNING&BUILDING SLOPLANNING.ORG Gja -7a- I Note to applicant: The County and ciries require all of the grant recipients to maintain general liability, automobile and worlanan's compensation insvrance with limits of not less than$I million*. Provide documentation regazding ability to provide the required coverage. * Liability coverage may vary by jurisdiction. Please call the city/county contact to verify limits. Reporting of beneficiary data on a quarterly and year-end basis is required for HUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and locarion. Prior to HLJD's release of grant conditions and/or funds for the CDBG-funded project, a review of the projecYs potenria]impact on the environment must be conducted by the awazding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. "fhe County must certify to HiJD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from ihe federal funds. If you need assistance or have questions regazding this application,please contact any of tl�e persons listed below. Your application(s)can be dropped off or mailed to the following locations: , • Jim Bergman,Communily Development Dept,City ofArroyo Grande,214 E.Branch Street(P.O.Box 550), A�royo Grande,CA 93421, (805)473-5420. • Va[erie Humphrey,Public Works Dept,City of Atascadero,6907 EI Camino Real,Atascadero, CA 93422,(805) 470-3460. • Janet Reese,Community Development Dept.,City of Grover Beach, 154 S.Eeghth St.,Grover Beach,CA 93433, (805)473-4520. � • Ed Gallagher,Community Development Dept.,City of Paso Robles, 1000 Spring St.,Paso Robles,CA 93446, (805)237-3970. • Peter Brown,Community Development Dept,City of San Luis Obispo,919 Palm St., San Luis Obispo,CA 93401,(805)781-7170. i • Tony Navarro,Dept.of Planning and Building,976 Osos Street,Room 300,San Luis Obispo,CA 93408,(805) 781-5787. � � I I ( � � f I � � � � � � COMMUNfTY DEVELOPMENT BLOCK GRANT(COBG�PROGRAM � PAGE t00F 70 APPIICATION FOR THE 2008 PROGRAM YEAR AUGU5T29,2007 SAN LUIS OBISPO COUNIY PLANNING E�BUIlU1NG ' SLOPlANNING.ORG �a-?3 ��. ' ' --� COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG� PROGRAM ',%',s°,u"a�t-'.�` , "�"" � PPLICATION FOR THE 2008 PROGRAM YEAR • : 5.. .. .:: . . . ..... �, .,,-� >_,. ,..,,, _,� ..,:,.. � =�:,- �, .,,.,._:. «r_ ,,._ ..�.,.._.,_ ( � � AN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING \ �� 976 OSOS STREET • ROOM 200 • SAN LUIS OBISPO • CALIFORNIA 93408 � (BOS)781-5600 . \ �< �—�� Promoting the Wise Use of Land • Helping to Build Greaf Communities Organization Name: Eco�7omic Onportunitv Comnrission ofSan Luis Obispo Countv Lrc. (Attach additiona] sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navano, Planner III, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA, 93408 or hand delivered to Tony Navarro at 1035 Palm Street, Room 370, San Luis Obispo, CA., faxed to (805) 781-5624, or e-mailed to tnavarro@co.slo.ca.us. The application deadline is 5:00 P.M., Friday, October 5, 2007. Applications must be received by the County or one of the participating cities (Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARI{ED DATED MAIL RECEIVED AF'fER THE DEADLINE WILL NOT BE ACCEPTED. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from County stafE Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. CONTACT INFORMATION 1. Name and mailing address of appticant organization, with contact person, phone and fax numbers, and e-mail address: Name: Econorr:ic Opporttoriry Commission ofSan Luis Obispo Cou�rty, Irrc. Address (mailing and physical address requested if different): 1030 So�ithH�ooct Drive Sun Li�is Obispo, CA 93401 Contact person/title:Raye Fleming, Health Services Director Phone: 805-544-2498 Fax: 805-544-3649 �� 1 tl �� E mail address: rlle�uing(c�eorslo.or� ��T,� 5 ?�� _ .... _ . .. .M...r. ._. .�.. .�... ...... ......�.. �........:,........e.___ ..,._.,� ..__..._....._.....___.....�.._ . . .. ,.____.. ._.._.. COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 1 OF 10 APPLICA710N FOR FUNDING DURING 2006 PROGRAM YEAR ' CI4 'I OF ARROI�O GRANDE SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTY PLANNING&BUILDING CONMUNITY D�LOPMENT SLOPLANNING.ORG ga '7`( PROJECT DESCRIPTION 2. Title/name/address oT proposed project or program: Teen Academic Parenting Progr�am 1411 Mnrsh St Sirite 201 Scr�v Luis Obispo, CA 93401 3. Please describe the proposed project or program. In one or two short paragraphs, include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of project/program milestones. EOCs Teen Acn�lemic Pareiitrng Progruni (TAPP) seives pregnanl and purentrng teen n�othe�s an�1 frrdrers-ni nll cities in San L:sis Obispo County. T/re populatiori se�ved is predominately!ow-incon:e ivrth 61% reporting Hrspa�tic oi•igin. TAPP ensures that pregna�vt mid parenting teens receive healthcare, education, and ntentoririg to improve pregnm:cy outconres, complete high school education, improve parenting skills, reduce subseqi�ent pregnancies, reduce social isolation, and experience a sease of connection with u positive role model. Asset developmer�t is the context for delivering ull TAPP sen�ices. This not on/��stre�lgthens teen parents, but also teaches them how to develop assets in their oia�n d7ildren. Case management services are proi�ided countywrde and include: • Development of a case plan. • Dei�elopmert�of a supportive lnrtividual Service Plan. • Oversigltt and monitoring through weekly or monthly contacts. • Health, m�trition, child development,parenting assessment, and education to enhance pare�uing ski!ls. • Short und long terrn planning to rmprove health (ir7cluding pregnancy prevention), nutrition, child developmerit, and parenting skills. • Short an�l long term e�lucational ussessment and planning to support high school graduation or the equivalent. , • Review and monrtoring of school attendance and perforn:ance. • Identifrcatron and facrlrtation of necessary childcare. • Referral lo necessary agencies and commurtity resources such as healthcare,family planning, nutrrtion, health education, adoption counseling, mental health, substance abuse, domestrc violence, h-ansportation, housing, education,financial, emergency, legal, childcare, and purenting education services wlien appropriate. Project sites: • Paso Robles High School, 801 Niblick Rd, Paso Robles • Atascadero Commwziry Link, 6995 Lewis Ave., Atascadero • Sai: Luis Obispo office, 1411 Marsh St. S:�ite 201, San Luis Obispo • Lopez Continuatron High School, 1055 Mesa View Dr., Arroyo Grande • Arroyo Grairde Department of Socral Services, 1086 Grand Ave., Arroyo Gran�le _ � .�.� ......_ ._. ._ _....._._____.,_,__....�_.._,.��; ..,,.,.__._,,...,._..__._..............__....___.__�_��.__...,.... .,...__ COMMUNI7Y DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 2 OF 10 APPLICATION FOR THE�ZOOS PROGRAM YEAR SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTV PLANNING S�BUILDINCa SLOPI.ANNING.ORG gG.-� 5 Ann�ral Project inilestones: • Ser��e 305 pregnmit a�id pa�•e�tt6rg teeirs wilh comprehensive case managenrent se�vices. • Pi•oi�rde 20 support groups couriCywide. • P�-ovrde a rnrnin:zan of 12 truinnigs for project staff. • Murntain positii�e relationships with collaborative agencies who support target populution. 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? CDBG fiaids wrll be used to maimain current case management services and support groups. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? CDBG fiu�ds wil!be used to maintaii: curre�tt cuse manageme�it services aiid support groups. 5. Check any of the following eligible activity categories that appiy to the proposed project or program: (Refer to CDBG regulations and the Guide to Eliaible CDBG Activities). Acquisition of real property Disposition of real property _ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) _ Priva[ely owned utilities Clearance and remediation activities X Public services (Case management services and support groups) lnterim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Loss of rental income Removal of architectural barriers Housing rehabilitation New housing construction (under limited circumstances) _ ' Homeownership assistance _ Housing services _ . ._ . ..___...._�... __.�._...� _.._ ._..,a. . . ._, ...._....... ...__ _... ....._..� ._.,_ _..� ,_. .....�.�_..__._._,.._ .. _ ..,__.._.�._..._... COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM PAGE 3 OF 10 APPLICATION FOR THE ZOOB PROGRAM YEAR SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTV PLANNING B�BUILDING . SLOPLANNING/./ORG / �' • �P Code enforcement Historic preservation Commercial or industrial rehabilitation _ Special economic development Technical assistance and planning studies 6. Describe the need and the degree of urgency for the proposed project or program. What wouid be the consequences if the proposed project or program is not funded in the next year? The TAPP Progran: was originully established in �•esponse to the significant increase in teen births in our comiti�, unrl the resulting gaps in services for pregiaant and purenting teens. When teens become purents, the social and economic realities can be overwhelming. Problems faced by pregnant and parenting teens include isolatio�i and loss of a viable social netx�ork; lack oJtransporration to school, emp/oyment, nnd health and social services; lack of childcare; lack of coping skills; dropping out of school,- subsequent pr•eg�tancies; gang involven:ent; mtd use of alcohol, tobacco and other drugs. Substance ab:�se has its oH�n associated risks such as poor pregnancy ouicome,poor jttdgment and risk ussessment, and poor inrpulse control, all of which contribute to a greater risk of harrn 10 a baby. Subs�ance abuse during pregnancv can have Iai -I��e('Jects on the fetus whicJi can result in ndditio�ral communitv costs due to special education needs. suDOOrt services and inabiliry to become a rontr�ibutin¢mernber of societv. Lack ofparenting skills, low levels of knowledge of child development mrd age-appropriate expectations, ignoring indications when a baby is sick or distressed, lack of positive role models for parenting, and marginal nutritional practices p16ce these teens'babies at an alarminglv high risk of abuse, neglect, ill health, and accidents. Tl�e TAPP program has evolved into a highly effective case management approach which is caring, flexrble, and responsive to the needs of local clients and ihe comnrur:ities in which they live. Fundirrg fi-om stnte Adolescent Fantily Life Program (AFLP) and Cal Learn progrmns have enabled TAPP ro se�ve 336 pareruing teens over the past year. In addition, the case managers provide positive support and role models to the children a�sd other jamily members of the teen parents. Increused competitiori for outside funding, a(orlg with the AFLP contract requirement for match fundirrg, den:ands that jw�ding be diversified in order to sustain this vital program. If adequate CDBG funding is rtot received, there will not be t/�e fznarrcia!support needed to serve the number of teen parents curreittly referred to the program. TAPP seeks CDBG fu�rding to enable case nzanagers to reach every pregnant und parenting teen in the county in order to help them to become belter parents, complete their educulion, and nchieve financial s�abiliry and independence. _ .._. ....._. _,...:_.�_______u._.. ...,_....,_ . .....__....._..,�. .____.�..,._ .._,�. . _ ,..._.... ...,.___..._.._...�......_.�.._..a......... COMMUNITV DEVELOPMENTBLOCK GRANT(CDBG)PROGRAM PAGE40F10 APPLICATION FOR THE 2008 PROGRAM YEAR SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTV PLANNING H�BUILDING SLOPLANNING.ORG �'a-7 7 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-prort, for-profit, experience in operating similar programs, etc.): TAPP ivas estnblrshed in 1986 to meet tJte mmry needs of our county's populatiaz of pregnant and purenting teens. TAPP's pard sla f inc/ude a Supervisor, Adrninistrative Assistant, and six social irorkers, thr•ee of whrch are bilingunl. Social workers provide case manage��tent se�vices tlrrough ate- !o-one meetrrigs, home visits, scl�ool i�isits and weekly or monthly support groups. Each social workei- covers a speclftc geographic area of the county with two in Paso Robles, one in Atascadero, one in Snn Luis Obispo mrd the Coast. aie in the South County, and one at Lopez High School. Case managers huve client caseloads rangingfi�om 25 to 37 individuals. TAPP stuff work closely with SLO County Departmerrts of Social Services, Merital Hea/th, Public Health Depa��hnent, Drug and Alcohol, and Probalion. They also partner with the Children's Services Nehvork, the SLO Child Abuse Prevention Collaborative, and the Teen Pregnancy Prerentiori Tcisk Foire. NATIONAL OBJECTIVES CRITERIA 8. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. b. Aids in Ihe prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. _, , ..,.::..... _.... ._._w_..._._..._...._ . ,...�,_..._.._.� ...._...._._._.._.__.....__�,....a.. ..__..�._M___.,�..,_.....�.°-----� COMMUNITY DEVELOPMENT BLOCK GRAN7(CDBG)PROGRAM PAGE 5 OF 10 APPLICATION FOR THE ZOOB PROGRAM YEAR SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTY PLANNING 8�BUILDING SLOPLANNING.ORG �a-�� 9. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 300 Persons households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51% - 80% or less of the County median-income)? 10 Persons households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be verv low-income (eaming 50% or less of the County median-income)? 290 ersons households (circle the applicable unit) ]0. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) TAPP clierrls include pregnant and pareriting teens,from the time they become pregnant until they reach the age oJ20 years for females. and 21 years for males. Ninety three percent are jemale and 7% n:ale. TAPP c(ients are!ow to very low-income teen parents; 83%are enrolled in Medi-Cal nnd 10% are enrol/ed in die Cal Learn Program. Abnost al!clients would be eligible for Cal Learn, but they are not interested in participating due to the negative stigma attached to being on welfare. Approximately 61% are Hispanic and 1 S% are monolingual Spanish speaking. The majority of TAPP c[ients reside in the northern and southern regions of the county. A prepa:derance ojenrolled teens lack a supportive family environment and ma�ry have a laistory of being in the foster care system. Numerous clients have a history of learning disabilities a»d problems N�i(h school atlendance. Many of the leens'families have experienced homelessness, as well ns domestic violence and substance abuse. 11. How will the clients benefit from this project? TAPP ensures that pregnant and parenting teens receive prenatal,postnatal and well baby health-care, education, and mentoring to in:prove pregnmtcy outcon:es, improve infant and child health, complete high school education, improve parenting skills, reduce subsequent pregnmzcies, reduce social isolation, und experience a sense of connection with a positive role model. Building the 40 developmer:tal assets umong pregnmtt and parenting teens and their children helps clients make wise decisions, choose positive paths, ancigrow i�tto competent, caring and responsible adults. Interacting with posrtive role morlels mid supportrng teens in f:�rthering tTreir academic m:d/or vocational education strengthe�as teens'self-catfidence,future oriented goals, and enhances their ability to become financia(ly self- s:rpporting. Additionally, case nrmtagers assist pregnant and parenting teens in breaking tlre cycle of family poverty and chilc!abuse or neglect. COMMUNITY DEVELOPMENT B�OCK GRANT(CDBG)PROGRAMW.y^.��•w.�N�MVrt'_VT��Y_ . . � �„��...� . �~�~V�.Y a� �PqGE 60F 10 APPLICATION FOR THE ZOOS PROGRAM YEAR SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTY PLANNING S�BUILDING SLOPLANNING.ORC> �'Q?`� BENEFICIARY DATA 12. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics)* TAPP cnse ntnnage�•s collect demographic data on nll teen parents enrolled in the prograna. The intnke fo�-ms, pregnai�ev outcome info�•mation, mtd six-mo�adt follow-up fonns are recorded by the Lodesinr Slate dntabase system. Standard client duta co/lected conforms to the California Depurtment ojConirnuniry Sen�ices m7d Developn�ent Data-Client Characteristics Report, wlfich m-e used ro report �temograplaic i�formation to the State. In addition, special information such as school renrs completed, school enrollment, infant birth dates and weights,job training enrollment, high scl:ool graduutia�, post-secon�tary education enrolbnent, and employment status is collected. 13. How do you currently document income status of each client7 (Example: very lo�v, low- and moderate-income)* Dociunenta[ron ojclient income status is determined through client interviews conducted by the case rncrnnger, as ivel/as lhrough assessment of finarrcial aid programs the client is eligible jor, such as Medi-Cal, Cul Learn, Ihe WIC Nutrition program, und 1he jood stamp program. *NOTE: You are required to provide beneficiary data at the end of each quarter of the fiscal year if funds are drawn. _ ... ., ... _...___.. _. ._.w _ __ ...._.._ .,_ .__.. _�__.._m.,....._._.w.___f.___.__.. ..._...__ � . __...._. ...._._. _.__._... COMMUNITV DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 7 OF 1O APPLICATION FOR THE ZOOB PROGRAM YEAR SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTY PLANNING S�BUILDING Q�^O� SLOPLANNING.ORG ( 6 FINANCIAL INFORMATION 14. Total amount of CDBG funds requested: $8� Please identify the jurisdiction(s) to which you are applying*: Cit,y of Arroyo Grande, City of Grover Beach and City of Paso Robles If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $2,200 City of Paso Robles: $3,800 City of Atascadero: Ciry of San Luis Obispo: Ciry of Gro�er Beach: $2.800 County of San Luis Obispo: *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of Friday, October 5, 2007. 15. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested' $ 8,800 2. Other Federal fund(s) (please describe below) $ 90,979 3. State source(s) (please describe below) • $387,521 4. Local source(s) (please describe below) $ 1,480 5. Other funds (please describe below) $ Total Revenues $488,780 b. Expenditures: List below by item or cost category. 1. Personnelexpenses $408,487 2. Operating expenses $ 44,087 3. Indirect cost @ 8% $ 36,206 Total Expenditures $48H,780 _..... .._..._, ___......,.._ __ _......__.._...._.__. r . ..:..._ .�_�.,._,. .__...._._____...._... __._..._..._._....._._....... COMMUNITV DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 80F 10 � APPLICATION FOR THE ZOOS PROGRAM YEAR SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTY PLANNING&BUILDING � �n _�� SLOPLANNINC>.ORG w 16. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? CDBC fi�nds inill be used to provide direct case manage»�ent services to teen parents and�heir fami/ies in An�oyo Gr�ande, Croi�er Beach, and Paso Robles. Tl�is rncludes provision ofservices to addrtional teen pare�ris as irell as assistance x�ith man7leirance of gualiry services TAPP has administered since 1986. Donalions fi-om conununitv groups for baby blankets, client supplies and holidav grJts are solrcited. Please see unailuble fi�iids below. l7. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. CDBG support of TAPP will be used to lei�erage other funding sources, such as the Federal Financial Pcrrticipution Prog�-unz Adolescent Family Life Program (State) $327,521 7/1/07 Cnl Leurn Program (State) $ 60,000 7/I/07 Fede�-ul Financial Participation (Federul) $ 90,979 7/1/07 CDBG Arro>>o Grmrde $ 1,200 Pending applicatron approval Groi�er Beach $ 2,800 Pending application approval PasoRobles $ ,3,800 Pendingapplicationapproval Grants in Ai�l- Ciry ofSLO .8 1,480 7/31/07 $488,780 For fiscal years 2004-2010, State funding for AFLP teen parent case nranagemenl services has not increased. State juirdir:g for Cal Learrr services are provided on a case-by-case basis and nre expected to decrease as eligibilrty for program benef:ts becomes more stringent. The Ferferal Financial Particrpation program funding received is dependent on particular actrnrties performed for AFLP clients as well as the percentage of teens enrolled in the program tha!are Medi-Cal recipients. This funding is not guaranteed. Funding from tlle First Five Commission and Children's Trust Fund previous/y utilized is no longer avarlab(e. As a result t/re TAPP program continues to serve all eligible teens with a significantly decreased budget. � 1 certify that the information in this application is true and accurate to the best of my knowledge and ability. � �� '�(-� ., , ,�'�' / �Ci i nature ` Date � Elizabeth °Biz" Steinberg Chief Executive Officer Printed or typed name Title _ ... . ...... . . .....__,,,�_._.._.__ ..._..._w_,__...�._ .___...___.... .. ._......_..___....,W.. ,_..,....�.__ ____...._..__.,_..� COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM PAGE 9 OF 10 APPLICATION FOR THE ZOOB PROGRAM YEAR /�, SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTY PLANNING 8 BUILDING / A^ 'O� SLOPL4NNING.ORG �i r�� d Note to applicant: The County and cities require all of the grant recipients to maintain general liability, auto�nobile and workman's compensation insurance with limits of not less than $1 million*. Provide documentation regarding ability to provide the required coverage. * Liability coverage may vary by jurisdiction. Please call the city/county contact to verify limits. Reporting of beneficiary data on a quarterly and year-end basis is required for HUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the , project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred rp ior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application,please contact any of the persons ]isted below. Your application(s) can be dropped off or mailed to the following locations: • Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (805)473-5420. • Valerie Humphrey, Public Works Dept., City of Atascadero,6907 El Camino Real, Atascadero,CA 93422,(805) 470-3460. • Janet Reese, Communiry Development Dept.,City of Grover Beach, 154 S. Eighth St., Grover Beach, CA 93433, (805)473-4520. • Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St.,Paso Robles, CA 93446, (805) 237-3970. • Peter Brown, Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis Obispo,CA 93401, (805) 781-7170. • Tony Navarro, Dep[.of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA 93408,(805) 781-5787. � .,....._.,., _........__..__.,.... ( . ) . , _....�......_�_.__.._..._.V,......,._.___..._......____._.....W.w.._.�......_._. COMMUNITV DEVELOPMENT BLOCK GRANT CDBG PROGRAM -' �� , PAGE 70 OF 10 APPLICATION FOR THE 2OOS PROGRAM YEAR SEPTEMBER 26,2007 SAN LUIS OBISPO COUNTY PLANNING S�BUILDING ' �]n _��j SLOPLANNING.ORG YJ� �1 � �/ �` . \ COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM �� ' APPLICATION FOR THE 2008 PROGRAM YEAR I . S�M� I ::.:t..:.:�:::�. .. ..,:d.yn. � � .... -. : ':.�...:. . _z: ......__.�_�,� ••.- _. i. . � �, SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING �� 976 OSOS STREET • ROOM 200 • SAN LUIS 081SP0 ' CALIFORNIA 93408 • (805) 781-5600 Promoting the Wise Use of Land � Helping to�8uild Great Communities Organization Name: Bia Brothers BiQ Sisters of San L'uis Obis�o Counh� (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application �vith any exhibits, budeets or beneficiary,data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner III, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CP:., 93408 or hand delivered to Tony Navarro at ]03� Palm Street, Room 370, San Luis Obispo, CA., faxed to (805) 78]-5624, or e-mailed to mavarro@coslo.ca.us. The application deadline is 5:00 P.A4., Friday, October 5, 2007. Applications must be recei��ed by the County or one of the participating cities (Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. NOTE: - (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepazed CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. CONTACT INFORMATION 1. Name and mailing address of applicant organizatioo, with coutact person, phone and fax numbers, and e-mail address: Big Brothers Big Sisters of San Luis Obispo County PO Box 12644, San Luis Obispo, CA 93406, 142 Cross Street, Suite 140, San Luis Obispo, CA 93401 Contact: Anna Boyd Bucy, Program Director Phone: SOS-781-3226 REC` Fax: 805-781-3029 �� e-mail: office@slobigs.org �CjQ�r2007 P/4nhing & g�ag RECEI�ED . .��.. �. . r.::.._._ ,. . .u_ _ ,..,� .� _. � ». ...., . .. . � ... _,� . . _ . _..- .. . COMMUNIN DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM y PAGE 1 OF 6 APPLICATION FOR FUNDING DURING ZOOH PROGRAM YEAR O C T j g �OO� OCTOBER 4,20D7 SAN LUIS OBISPO COUNTY PLANNING&BUILDING SLOPLANNING.ORG CITY OF ARROYO GRANDE ��L —�Y , COMMUNITY DEVELOPMENT PROJECT DESCRIPTION 2. Title/name/address of proposed project or program: Big Brothers Big Sisters of San Luis Obispo County PO Box 12644 ' San Luis Obispo, CA 93406 3. Please describe the proposed project or program. In one or he�o short pazagraphs, include a description of the groups who will benefit and an explanation of how they ��ill benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program ��ill be operated and/or describe the geographic area served by the program. Also, please include a schedule of project/program milestones. Big Brothers Big Sisters of SLO county pro��ides mentors to cliildren bet��een the ages of 6 az�d 16 ��ho li��e within the county of San Luis Obispo. Providing safe, appropriate mentors is an involved process that includes the following elements. Potential volunteers are recruited through a vaziety of inedia outlets, speaking engagements and participation in local events. Those potential volunteers are then trained, interviewed and screened. Clients are interviewed and provided with safery materials and training and are then matched with the screened volunteers. Our agency then provides their relationship ��ith support through regular phone contact to verify child safety and satisfaction with the program. Monthly activities aze organized to provide community support and a fun activity for the volunteers and children. The results of the proa am are then evaluated annually and at the close of each match. �. Will the services offered by your organization increase or ezpand as a result of the CDBG assistance? If}�es, please answer the following questions: Yes, CDBG funds allow staff to spend more time promoting and developing program participation in cities further removed from our City of San Luis Obispo home base. a. What new programs and/or services will be provided? New bi-monthly match activities wi(1 be made available to children enrolled in our program with an emphasis on activities outside the city of San Luis Obispo. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? Tluough an increase in focus o� recruiting volunteers, we estimate a 10% to 15% increase in the number of matches made in the cities that provide CDBG funds. 5. Check a�y of the following eligible actirity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). COMMU�: .., ..>,,.,�: .� . ..�.:.... . .. .,.,,.,.,,. _:,.._.,. ,.,....: _...... , .�.....,>�. ...,.._.. .... .......... ,,:... ,. .... .... .,.,,,..,:..... NITY DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM PAGE 2 OF 8 APPUCATION FOR THE ZOOS PROGRAM YEAR � �� OCTOBER 4,2007 SAN LUIS OBISPO COUNTY PL4NNING S�BUILDING n SLOPLANNING.ORG �'�` �� Acquisition of real property _ Disposition of real property Public facilities and improvements (ma}' indude acquisition, construction, reconstruction, rehabilitation or installation) _ Privately owned utilities Clearance and remediation activities X Public services Interim assistance Relocation of individuals, families. businesses. non-profit oreanizations, and/or fanns Loss of rental income Removal of azchitectural bamers Housing rehabilitation _ New housing construction (under limited circumstances) Homeo�mership assistance _ Housing services Code enforcement _ Historic preservation Commercial or industrial rehabilitation _ Special economic development _ Technical assistance and planning studies • 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next y�ear? Local statistics indicate that the number of SLO County children living in low-income, single-parent households is increasing, as is the number of children entering the Juvenile Justice System. Our ability to reach more of these"at risk" youth hinges on the amount of funding support we can generate. ..,�:....,.�_�.... . �:.. .. ..,....:, . _,,.�..,..�_ . . ._...,... _. , .,,..... . .......... _,.._. ... .: , ,_._. _ ,_..>, . . .:..,: .v,:....., COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)PROGR4M PAGE 3 OF B APPLICATION FOR THE 2OO$PROGR4M YEAR OCTOBER 4,2007 SAN LUIS OBISPO COUNN PL4NNING B�BUILDING �(�,(//� SLOPLANNING.ORG q4'i" -�+ �C . i 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-pro5t, for-profit, experience in operating similar programs, etc.): Bie Brothers Big Sisters of San Luis Obispo County uses the Brand A'e�a TJ1771ICIlto Seri�ice Deli>>erp Alodel provided to us by Big Brothers Big Sisters of America in 2003. This model streamlines all of our paperwork, interview process, training, and background screening processes so that volunteers and clients are served in the most efficient and cost effective manner possible. NATIONAL OBJECTIVES CRITERIA 8. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objecti�•es below that applies to the proposal, and explain how the project or acti��ity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). The majority of children in our program come from low to ��ery low income single parent homes. Havin� a consistent, responsible adult in the life of a young person makes that child feel important and valued. Based on the data we collect from our clients, 87% of parents reported their child's self confidence increased. When a child's self confidence increases and they feel better overall, all sorts of positive changes start to occur. 77% increased their grades, 82% improved their classroom behavior, 77% ��ere better able to avoid substance abuse, 75% showed more respect for other cultures, and 77% improved their relationships ��ith other children. NOTE: To meet this national objective,the proposed activity must benefit a specific i clientele or residents in a particulaz azea of the County or participating city, at least 51 � percent of who ue ]ow- and moderate-income persons. � ; b. Aids in the prevention or elimination of slums or blight. I NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that I contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major j catastrophes or emergencies such as floods or earthquakes. COMMUNITYDEV::,. ., ,,....-.:...,. . �.......: , _.....,:..... ..7......:_: ... , ,..,..:_... _., :...:..., . , . . ., �:.-_.. .,....,.... . . ,.... :,,-. -. ..�,,.... ELOPIdENT BLOCK GRAN7(CDBG)PROGRAM PAGE 4 OF 8 APPLICATION FOR THE 2OOS PROGR4M YEAR OCTOBER 4,2007 SAN LUIS OBISPO COUNTY PLANNING S�BUILDING SLOPLANNING.ORG �a-��7 9. If the project or program is designed to meet the national objectit'e of pro�•idine benefit to lo�s- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate do�sn by income group as follows: , a. Total nwnber of persons or households who w�ill benefit from the project or ' program (regazdless of income group): � 200 Persons/households (circle the applicable unit) � b. Of the total number of persons or households entered above, how many «�ill be low-income(earning 51% - 80% or less of the County median-income)? 100 Persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be v� low-income (earnin� 50% or less of the County median-income)? 50 Persons,'households (circle the applicable unit) 10. Who are the clients of }�our organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, mierant farm workers, battered spouses, etc.) Big Brothers Big Sisters of San Luis Obispo CounTy provides mentors to children between the ases of 6 and 16 who live within the county of San Luis Obispo. The majority of children in our program come from low to very low income single parent homes. I1. How will the clients benefit from this project? ' The following is just one example of how clients benefit from our services. "Jessica" lives in one of our funding CDBG cities and was enrolled in our program about 2 years ago. She was 13, depressed, and living , with her grandparents after running away from her mothers home. Her father had died. VVhen asked what sort of activities she wanted to do with a Big Sister she simply asked for someone to talk to. She is now 15 and happy. She told us she is no longer sad or lonely because through her relationship vaith her Big Sister she has leamed how to make and keep friends. She says her Big Sister modeled for her how to listen, be supportive, and give advice without being judgmental. Jessica's story is typical of many of our clients. Please see question 8 for associated statistics. BENEFICIARY DATA 12. How do you currently collect demographic data on the beneficiaries of the proposed project or ' , program? (Example: racial/ethnic characteristics)* This data is collected during the application process. I: ......,..� . . ..._,::_. ... . _.. -. _ �_.. .., , .,- „ ,. ,..M,. ..� ._M. _.. . ..,.,. _.... . ., .._ :.... __.., ., . , ,, ,_. ..,... COMMUNITY DEVELOPMENT BLOCK GRQNT(CDBG�PROGRAM PAGE 5 OF B APPLICATION FOR THE 2OOH PROGRAM YEAR OCTOBER 4,2007 SAN LUIS OBISPO COUNTY PLANNING S�BUILDING� SLOPLANNING.ORG q'a-� 13. How do y�ou currently document income status of each client? (Example: �ery 1o�r, lo�c- and moderate-income)� This data is collected durin�the application process. rNOTE: You aze required to provide beneficiary data at the end of each quarter of the fiscal }�ear if funds are dra��n. FINANCIAL INFORA'IATION 4. Total amount of CDBG funds requested: $19.000.00 Please identify the jurisdiction(s)to �+�hich you are apph�ing': Arro��o Grande, Gro��er Beach, Atascadero, and Paso Robles If you are requesting CDBG funds from more than one jurisdiction, please break do�m the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $5.000 City of Paso Robles: $3.000 City of Atascadero: $4,000 Ciry of San Luis Obispo: 0 Ciry of Grover Beach: $7.000 Counry of San Luis Obispo: 0 I' We receive SLO City and County funds through another process I �NOTE: If you aze applying to one or more cities, please provide a copy of the application to the County by the application deadline ofFriday, October 5, 2007. 14. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available aud used for this project i a. Revenues: 1. CDBG Funds requested $]9,000 2. Other Federal fund(s) (please describe below) $0 �� 3. State source(s) (please describe below) $0 � 4. Local source(s) (please describe below) $15,700 I� 5. Other funds (please describe below) $317.000 Total Rerenues $351,700 I County of SLO-CBO $ ]0,000 ` City of SLO-GIA $ 5,700 I � . . _ 2 .,..,,,.., .. —„�. ., . .,,�. ..w... .,. � ..,..n ..,.....: _<.,,. ... . >.... � ,. ,,.� ,, ,,„ , . _.,_. . .... _. ,:. . COMMUNITY DEVELOPMENT BLOCK GR4N7(CDBG�PROGRAM PAGE 60F 8 i APPLICATION FOR THE ZOOB PROGRAM YEAR OCTOBER 4,2007 SAN LUIS OBISPO COUNTY PLANNING S�BUILDING /�a_g� SLOPLANNING.ORG v� � Special Events $ 8�.�00 Individual, Cotporate az�d Foundation $233,�00 b. Expenditures: List belo��by item or cost cate�ory. • Fundraising expenses $�000 • Fundraising event expenses $31,100 . Program expenses $314,775 For more detail, please see the attached 2007 Bud�et. I5. How do you plan to fund the operation and maintenance costs (if any) associated �cith this project? Are these funds a��ailable noH�? If not, when will they be a��ailable? And Trom ��hat source(s)? All sources of funding are intemi�ined and used to support our agencti- mission of pro�iding mentors for at - risk youth. Funds become available throu�hout the course of the �-ear and are spent as needed. 16. Will CDBG funds be used to match/le��erage other funds? List below funding sources and amounts and identify a�vard dates of these sources. We have no specific matching source tied to CDBG grants. Ho��ever it helps in our approach to ��azious individuals and business located in cities that do fund us. Receiving CDBG funds is somewhat like having the "Good Housekeeping Seal." It helps us to show local, municipal suppor[. I certify that the information in this application is true and accurate to the best of my knowledge and ability. � ?/✓1 CJ �"� 0-� Signature Date� J�, �'c�L n��E� �lc��u�i�� ce��"o< Printed or typed name Title Note to applicant: The County and cities require all of the grant recipients to maintain �eneral liability, automobile and workman's compensation insurance with limits of not ]ess than $1 millionF. Provide documentation regarding ability to provide the required coveraae. '� Liability coverage may vary by jurisdiction. Please call the city/county contact to verify limits. �.�...... ..... . .....:. . e...,. ...:.. . , ,,,_._ ,. , _.. :.., ., -,.: ..,. , . ,,._: ,. . _, ., ._ __.,.. .,, . ._,.,,.:.. .. .. ......,...,.... COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 7 OF B APPLICATION FOR THE ZOOH PROGR4M YEAR OCTOBER 4,2007 SAN LUIS OBISPO COUNTY PLANNING S�BUILDING ^ /�O SLOPLANNING.ORG /A n �� N� Reporting of beneficiary data on a quarterly and year-end basis is required for HIJD purposes. If you are successful in obtaining federal funds you �vill need to attend a mandatory meeting at a }�et to be determined time and ]ocation. Prior to HUD's release of�rant conditions and/or funds for the CDBG-funded project, a revie��- of the projecY s potential impact on the environment must be conducted by the a��arding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied ��ith al] applicable environmental procedures and requirements. ' Should project costs be obligated or incurred prior to the completion of the necessary environmental revie��, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application, p]ease contact any of the persons listed w r a lication s can be dro ed off or mailed to the £ollowin locations: belo . You pp ( ) pp g • Jim Bergman, Community Development Dept., Ciry of Arroyo Grande, 214 E. Branch Street(P.O. Box 550), Arroyo Grande, CA 9342 L (SOS j 473-�420. • Valerie Humphrey, Public Works Dept., City of Atascadero, 6907 EI Camino Real,Atascadero,CA 93422, (80�) 470-3460. • Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Ei�hth St.,Grover Beach,CA 93433, (SOS)473-4520. • Ed Gallagher,Community Development Dept., Cih� of Paso Robles, ]000 Sprin2 St., Paso Robles.CA 93446, (805) 237-3970. • Peter BroH�n, Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis Obispo, CA 93401, (805) 781-7170. • Tony Navarro, Dept. of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA 93408,(SOS) 781-5787. li li ,.,:... _ , ... _,. . .. .. ,� ....._ ,..F.,_ .,.r . .. .,:_u .__.�, .:, - ,., .._ ....:. . ... ... _ , ....,. ... , . - ..,.,� �..,._. COMMUNITY DEVELOPMENT BLOCK GRAN7(CDBG)PROGR4M PAGE 80F 8 APPLICATION FOR THE ZOO$PROGRQM YEAR OCTOBER 4,2007 SAN LUIS OBISPO COUNTY PLANNING S BUILDING � SLOPLANNING.ORG �'a� Annual Budget Ordinary Income/Expense Income 40001 • Contributions 40010 • Comm Support Campaign 80,000.00 40020 • Realtor's Circle 7,000.00 40030 • Business Partners � 20,000.00 40090 • Other ponations 11,000.00 40150 • Designated Contributions ` 40151 • Albertsons 500.00 40153 • Scolaris 40154 • United Way Designations 250.00 40155 • Washington Mutual 250.00 40156 • PG&E 750.00 � 40157 • BBBSA Website Donations Total 40150 • Designated Contributions 1,750.00 Total 40001 • Contributions 119,750.00 41001 • Events 41220 • The Big Event 41020 • Ticket Sales 2,000.00 41040 • Auction Items 39,000.00 41050 • Auction matches 5,000.00 41070 • Other 2,500.00 Total 47220 • The Big Event 48,500.00 41240 • Golf Tournament Event 41241 • Hole / Cart Sponsors 4,000.00 41244 • Player Registration . 17,000.00 41245 • Other Contributions 2,000.00 41246 • Event Sponsors 12,000.00 Total 41240 • Golf Tournament Event 35,000.00 Tota141001 • Events 83,500.00 41250 • Tezas Hold 'Em Tournament 12,500.00 i47260 • Hal Sweasey Roast 1,500.00 i 42200 • Grants 42220 • Central Coast Fund for Children 2,000.00 I 42230 • City of SLO Grants in Aid 5,700.00 i 42240 • Robert Janssen Foundation, Inc. 5,000.00 I 42245 • Henry W. Bull Foundation 42250 • Pismo Coast Assoc of Realtors 1,250.00 42260 • SLO County CBO Grant 10,000.00 42265 • CDBG -Arroyo Grande 5,000.00 42275 • CDBG - Paso Robles 3,000.00 42285 • CDBG -Atascadero 4,000.00 42295 • CDBG - Grover Beach 7,000.00 � 42292 • SLOCCF - Career Mentoring Grant 55,000.00 42293 • SLOCCF Match Support Grent Tota142200 • Grants 97,950.00 44000 • Other/Misc. Income �a � �a- 44005 • Def Inc from 2006 36,000.00 44010 • Interest Earned 500.00 44015 • Dividend Income 44030 • Refunds Tota144000 • Other/Misc. Income 36,500.00 Total Income 351,700.00 Expense 550001 • Fundraising Expenses 550005 • Community Support Campaign Exp 550010 • Printing 300.00 � 550015 • Postage 200.00 550020 • Kickoff Event 200.00 550030 • Victory Celebration 400.00 550040 • Campaigner Recognition 500.D0 550050-� Donor Recognition 500.00 550060 • Miscellaneous 100.00 Total 550005 • Communiry Support Campaign E 2,200.00 550080 • Realtor's Circle Expenses 550085 • Annual Ads 800.00 Total 550080 • Realtor's Circle Expenses 800.00 550100 • Annual Stakeholders Luncheon 550105 • Facility and Food 1,300.00 551100 • Recognition Items 700.00 Total 550100 • Annual Stakeholders Luncheon 2,000.00 Tota1550001 • Fundreising Expenses 5,000.00 551007 • Event Expenses 551010 • The Big Event 551020 •.Postage 350.00 551050 • Decorations 400.00 551060 • Supplies 450.00 551070 • Publicity 8� Promotion 400.00 551075 • Event Insurance 700.00 551085 • Auction Items Cost 12,000.00 551090 • Miscellaneous 1,500.00 , Total 551010 • The Big Event 15,800.00 551200 • Golf Tournament Expenses 551210 • Food & Beverage 1,800.00 ' S51220 • Supplies 250.00 � 557230 • Printing 300.00 I 551235 � Postage, 200.00 551240 • Golfer Fees 8,500.00 557250 • Miscellaneous 1,750.00 , Total 551200 • Golf Toumament Expenses 12,800.00 , Total 551001 • Event Expenses 28,600.00 , 551300 • Texas Hotd 'Em Tournament Exp 2,500.00 556001 • Youth Career Mentor Project Exp �. ' S56010 • Program Coordinator 21,000.00 556012 • Project Administrator 556015 • Program Supplies 750.00 ; � ��, -q3 556020 • Student Incentives 1,500.00 ` 556035 • Volunteer Recognition 500.00 556040 • Shared Costs - Ofc 8� Equipment 3,600.00 556045 • Comuter, Software, Installation 1,500.00 556050 • Mileage Reimbursement 2,400.00 556055 • Classroom Training Contractor 7,500.00 � 556060 • Student Transportation ' Total 556001 • Youth Career Mentor Project Exp' 38,750.00 557001 • Progrem Expenses 557005 • Americorps Worker 4,500.00 557010 • Bookkeeping Services 3,000.00 557015 • Audit &Tax Preparation 3,600.00 557020 • Donor Outreach 1,000.00 557025 • Internet Services 1,300.00 557030 • Bank Service Charges 20.00 557050 • Credit Card Discount Fees 1,400.00 557060 • Activities 557065 • The Holiday Party 557066 • Facility Rent/ Depc 250 00 557067 • Supplies 100.00 557068 • Security 100.00 557069 • Miscellaneous 50.00 Total 557065 • The Holiday Party 500.00 Total 557060 • Activities 500.00 557110 • AwardslRecognition 500.00 557115 • Background/Livescan Check 2,000.00 557120 • Dues/Subscriptions 400.00 557125 • Education/Treining -Volunteers 200.00 557730 • Equip. Purchase, Install, Lease 2,000.00 557135 • Equipment Repair/Maintenance 2,500.00 j 557140 • Program Supplies 1,200.00 557145 • Program Activities / Other 750.00 557150 • Insurance 557155 • Automobile Liability 675.00 557157 • Accident 275.00 � 557165 • Generel/Professional Liabilit 11,740.00 557170 • Directors & Officers Liability 1,400.00 i 557173 • Volunteer Excess Liability 1,260.00 557175 • Health 14,000.00 _ 557180 • Workers Comp 2,200.00 Tota1557150 • Insurance 31,550,00 � 557200 • Office Supplies 2,400.00 i 557225 • Marketing & Recruitment 2,500.00 557230 • Postage 1,200.00 557235 • Printing 500.00 ' S57240 • Promotional Merchandise 400.00 557245 • Occupancy / Rent 15,000.00 ; 557250 • Telephone 4,500.00 G 557255 • Training/Conf. - Staff/Board 2,500.00 � �a - q�° 557260 • Mileage Reimbursement 3,500.00 557265 • Employee RecruitmenURentention 1,500.00 557270 • Travel - StafflBoard 800.00 557275 • Meetings/Meals ' 600.00 557280 • BBBS Affiliation Fees 6,500.00 557285 • Misc. Program Expenses 557300 • Wages & Taxes 55731D • Executive Director 37,200.00 557320 • Office Manager/Developmerr 28,600.00 557330 • Associate Executive Directoi 38,000.00 557341 • Senior Program Specialist 29,380.00 557342 • Program Specialist 25,025.00 557343 • MentorTrainer 1,200.00 557350 • Payroll Taxes 18,300.00 Total 557300 • Wages & Taxes 177,705.00 Total 557001 • Program Ezpenses 276,025.00 Total Expense 350,875.00 Net Ordinary Income 825.00 825.00 �'a -�t'S . F`ROM : SLD Literacy Council PHONE N0. : 805 761 6630 Oct. 02 2007 04;q3PM P1 `-- COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM �W� APPLICATION FOR THE ZOOB PROGRAM YEAR f.,�,..._,...-:,:,.:.:._...-�:._.: ...,.,�_..,...•>.,�_.�...:.:.......�:..wP...,..,...__.�_.,.._.,�...�._-.�._.._...,.......,._......,._ . SAN LUI$ OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 9760505$TREET • ROOM 200 � $0.N LU�$OBISPO • CALIFORNIA 93108 • (BO$)781•5600 � _ Promo[ing tAa Wise Use of Land • Helping!o Bulld Great Communides Organi2ation Name: The Liceracy Council (Attach additionul sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budge[s or beneficiary data as ueeded. Applicarions can bc mailed co one of the punicipating jurisdictions ]isted in chis application or to: Tony Navarro, Plenner III, Depaztment of Planning and Buildmg, 976 Osos Street, Room 300, San l.uis Obispo, CA. �3408-eF-hee�-del.q red to 'Iony hTavarro at 1035 Palm 5treey Room 370, San Luis Obispo, CA. axed to (805) 781-5624, r e-mailed to tnavazro@co.slo.ca.us. The applicstiou deadiine is 5:00 P.M.,Friday, cto er , 007. Applications must be reccived by the Councy or one of the pazticipating cities(Arroyo Grande, Atuscadero,Grover Beuch,Paso Robles,San Luis Ubispo) pnor to closo of the business ciay. POS7'MA1tKED DATED MA1L RECEiVED AFTF.R THE , DEADLINE WILL NOT BE ACCEPTED. N01'E: (1) Please review the CDBG r�gulations and guidelines und the Request for Proposals before compleqng this proposal. A copy of a HUD-prepared CDBG � eGgibiliry guidebook is available upon request from County staf£. Also,please � � �g call Counry and/or city CDBG staff with any questions about how to eompiete the � � � form or about the raeing criteria and process. � o m � (2) If the information for any of the qucstions below requires more room to R° ° v provide a complete explat�ation of your proposed project or progtam,please Q � actach additional sheeu. � CONTACT INFORMATION 1. Name and mai6ag address of spplicant organnstion, with conact per�on, phone and fax numbe�a,and e-mail address: Name: The Literacy Council Address (mailing aad physical address requested if different): 1264 T-liguera Street, Swte 102, San Luis ' Obispo,CA 93401 ' Contact person/title� Bemadette Bernudi, Fxecutive Director Phone: 805-541-4219 Fax: 805-781-6630 E-mail address:bliteracvla�charter.net COMMUNrtY DEVELOPMENT BLOCK GRANT(COBG)PROGw�M R E G E IV E� PwGE 1 oF t2 AVPLMATION FOR FUNOMG DURING ZOOB PROGiWA YEAR OCTOBER 2,2007 SAN LUIS OBISPO COUNTY PLANNING S BV�LDING SLODVW NING.ORG OCT 18200� ` CITY OF ARROYO GRANDE �� 9� COMMUNIN DEVELOPMENT - - - - - - - - - - - - - - . FRa'I : SLD Literacy Council PHONE N0. : 895 7R1 6630 Oct. 02 c007 04:44PM P2 PROJECT DCSCRiP'fION 2. 'Sitlelnameladdress of proposed project or program: The Literacy Program/7264 Higuera SVeet,Suite ]02,San Luis Obispo,CA 93401 3. Please describc t6e proposed project or program. In onc or two short para�aphs, include a description of the �roups who will benefit and an explanation of how they will benefit from the proposed project ur program. For pmjects, describe the location of the project (be as specific as possible, e.g. street address). For progruxns, state the location from which Ihe pmgram u�ill be operated and/or deseribe the geograplvc area served by the pro�,�ram. Also, please include a schedule of project/program mi�estones. The Literacy Council-il�c Liura¢y Couneil for San Luis Obispo Couuty was incorporated az a�ron-profit in 1982. Our mission stacemcnt is to assist adult L.eamers and their familics in the development of English language communication skills.Our goals aze: recnrit and prepare voluneeers as Tutors in the delivery of quality instruction using a varicty oFapproaches. Provide individual and group instruction to Leamers in reading, writing,speaking, and basic number skills,thereby fuRherieg the abiliry of Learners to function well in the community.Promote wmmunity awazeness and involvement in the literacy process. Our progxam serves all of San Luis Obispo Coun[y. We operate f'ourteen leaming cente[s]ocated throughout San Luis Obispo County. Thir past fiscal year 514 tutors scrved 669 learners with 22,308 hours of tutoring. Locations of leaming cent��rs aze as follows: 1. St.John's Luthcran Church,Arroyo Grandc-Monday ancl Thwsday ahernoons. 2. Peace Lutheran Church,Arroyo Grande-Monday evening. 3. Atascadero Bible Church, AtascaderaMonday and Thursday evenings. 4. Georgia Brown Elementary,Paso Roblrs-I'uesday ar�d 7hunday evenings. 5. Presbyttrian Community Church,Cambria-Monday and T'hiusday evenings. 6. St Joseph's Catholic Chureh,Cayucos-Wednexday evenings. 7. Trinity'Methodist Chuich,I,os Osos-Monday and Thursday evenings. 8. 1264 Higuera Street,San Luis Obispu-Thursday evenings. 9. SG Timotby's Church, Morro Bay-Tuesday and Thwsday evenings. 10. First Presbyteriun Church,San I.uis Qbispo-Tuesday a�id Thursday mornings. 13.First Presbyterian Church,San Luis Obispo-Monday evenings. 14. Open Door Church, Oceano- Tuesday and T'hursday evenings. . We provide free instruction to adults in reading, writing,and speaking English. We help both English speakers that need to improve their reading and writing skills and F.nglish as a Second Language speakers. We hold tutor uainings once per month to have a coiuistent and replenished resource of tutoa. At the Californie Men's Colony we train inmates to become tutors and provide both CMC East and West leaming centers with in-service trainings end books. Additionalty, we teach parenu of children five and younger to read by utilizing childrtn's books.After they have mastered a book,we teach them to read it to their children. We work with EOC's Head Srart Families. We have more than fifty tutors that work for as independent from any of our centers. Literacy Council stai�'matches hrtors end leuners. Tutors and leamers arrange schedules and locations that suit their needs. CAMMUNRV DEVELOVMEN7 BLOCK(iRAr+r((;oe�:)/•qOCpwr� �V PAGE 2 OF lY /�PPLIGTqN FOR TME 2008 PFOGpI1M YFAR . �CTOBEft 2,2007 SAN LUIS OBISPO CoUNTY PIqNNING$BUIIDING SLOPIlW NING.ORG �jGL -�7 _ , . FRQM : SLD Literacy Counc� l PHONE N0. � 605 781 663f9 Oct. 02 2607 Et4:45PM P3 ln Fiscal year 20UG-07 our lcarners were: 496 Hispanic 45 Caucasian-non-Hispanic 75 Asian 46 Afro American 1 Native American 1 Pacific Islander and 5 other First languages were: English, Spanish,Chinese,Japanese,Vietnamese,Russian,Polish,Fani,French and Italian. The success of our program and projecu arc evaluated by tracking the number of tutors we are able to recruit and Vain and the longevity of tl�ose uaincd tutors. Leamers aze asses�d when[hcy begin in our prograzn. We use the Slosson Oral Reading Test(SORT)for literacy learners and the English ac a Second L,anguage Oral Assessment(FSLOA)f'oi ESL (English as a Second Language) learners. Leamers set achicvable goals in the areas of: Home and Family, VI/ork, Self,and Community. Follow-up assessments are given to each leamer determined by their utdividual progress through the books and materials in their individual leaming plan. Center Directors send in monthly stude�t progress reports. Ihe progress repons aze e�aluated co determine the effecdveness of ihe tutoring/learning relationship. We assess the leamers when they leave the program to decemvne if they have progressed beyond their initial assessment and how much ehey have progressed. We track how many leamers go on tv adult education or junior college programs. We track lcarncrs that pass a driver's tes1, GED,become citizens,bzcome employed,and get bcttcrjobs. 4. Will the services o(fered by your organization increase or ezpand as a result of the CDBG assistance? If ycs,please answer the following qnestions: a. What new programs and/or services will be provided? No new pmgrams or services wi11 be provided. b. Describe how exisung progsms and/or services will be expanded and what percentage of an increase is expected'? All of our leaming cencers presently maintain waiting]ists of learners. Consistent funds will allow us to contiauc our tutor recruitment and training which will add more tutors who can tben serve morc learners. Previous ytaz our inerease was sixtcen pertent. Our eslimated increase would be sixteen percent. COMMUNITY DEVELOPYENT BLOCK GRANT(C�BG�PRO(i.RAM PAGE 3 OF 12 APPLICATION FOR TXE�IOOB PR06RNM VEnR OCTOBER 2.20I17 SAN LUIS OBISPO COUN7Y PLANNING&BUILDING SLOPLANNING.ORG �a-�� . FRQM : SLO Literacy Counc� l PHONE ND. : 805 781 6630 Oct. 92 2007 04:45PM P4 I � 5. Check any of t6c followin� eligible activity categories that apply to thc Qroposcd project or i program: (Kefer to CDBG regulations and the Guide to Flieible CDBG Activities . , Acquisition of real property � Disposition of zeal property Public facilities and improvemenu(may include acquisition,constructioa, � reconsttuction, rehabilitation or installation) � Privately owned utilities Cleazance and remediation activides X Public services Interim assistance , ReJocation of individuals, families,businesses,non-profit organizations,andJor fazms Loss of rental income Remova! of azchitectural barriers _ Housing rchabilitxtion _ New housing construction(under limited circumstances) , _ Homeownenhip assistance, _ Housing services Code enforcement _ Hiswric preservation _ Commercia]or industrial rehabilitadon ` Special economic development _ Technical assistance and planning studies COMMUNfTY DEVELOPIMENT BLOCK GMNT(CDBG)PROGRAM PAGE<OF 12 APPI�CATION FOR TNE 2008 PROGRAM YEAR OCTOBER 2,2007 SAN LWS OB�SPD COVNTV P�ANNING 8 BVILDING $IO�UNNINGDRG �-" -�� . FROM : SLO Literacy Council PHONE N0. : 805 761 663f� Oct. 02 20�7 04:46PM PS 6. Describe the need and the degree of urgenry for the proposed project or program. What would be the consequences if thc pruposed project or program is oot funded in the next ye�r'! The need for literacy scrvices in San Luis Obispo County is great e,nd growing. The National Institute for Literacy publishes adult literacy.estimates. Their rating system uses 1 as the lowest literacy level and 5 as thc highest. The latest published data for oi�r coun2y shows that 17% of our population age ]6 and older is Iat lcvd 1-the lowest literacy level and 3R"/�are at combined levcic 1 and 2. I The major consequences of low literacy are: Welfaze: 75%of food siamp recipients perfocm at[he lowcst nvo levels of literacy. 50%of adults on wclfare do not have a high school diploma or GED. 43% of ttdults with low literacy skills live in pover[y. Crime: 70% of prisoners perform at the two lowest literacy levels. Continuing cycle: Children's literacy levels are strongly linked to the educational level of their pazenu.The most sisnificant predictor for children to have success in school is for the primary cazegiver to have graduated from high schor+l nr hnve a C.FD. Children of parents who aze unemployed and have not completed high school are five times more likely to drop out of school. Literaey is often the first step for a person to become a productive and cornributing member of their community. Better F.,nglish languagc skilte easily translate into better johs and hi�hei wages for our learners. With beder jobs and hi�r wages our learncrg become active p�oduciive participants in their communities. Because our service is provided one-w-one or in small gr�ups, our (eamers are pro�ided with the level and type of insaucdon�specific to theu uniyue needs. Our tutors are prepared to help with such necessary skills as filling out job applications, leaming job specific vocabulary, attaining a driver's license, prepazing for the GED test, and studying for the citiunship test. They arc also prepared to teach parents to reed to iheir childten and to help teens improve their English language skills. Often, a mentoring � reiatiouship devclops whercin sdf-esteem and lifc skills aze modeled and lcarncd. i � The recruitment,training and retention of volunteer tutors are expensive,on-going, and lahor-intensive ' ef�'Orts. We offer monthly tutor trainin�s condutted by Literacy C�uncil ctaff: F,nch trainin�+ Sradutrtes,on ' average,fi£teen new tutors. The trainings ae�twelve hours over a two-day period. Most tutors work une-on- ' one or in small yroups of two or three learners per tutor. This low tutor-learner ratio builds bonds between i turors and leazners and is an extremely eflecdve[eaching straiegy. However, it requires a lazge and ( constantly replenished poo)of tutors, as well as, staff support,books,and materials. Without ever increasing funding,the Literacy Council would not be able to responA to the demnnd posed by the ever increu9ing number of individuals in,San I,uis Obispo County nceding to leam Basic English language skills. i � Recruiting, training, and retaining tutors constitute one comT+onent of what the Literacy Council needs to.do � in order to pmvide iu services. The other cnuial component is the assurance that zach individual that sexks � our help can ultimately achieve the goal of reaching a literacy level that will improve his/6er overall quality ( COMMUNITY DEVELOVYENT BLOGK GRANi(COBG�PROCRAM PAGE 50��2 I APP41GTiON FOR TXE 2OOH PROGRAM YERR � ' OCTOBEp Z.ZOO7 SAN LUIS OBISPO COUNTV PLANNING R BUILDING SIDPIANNING.ORG I I I qQ_lQ0 � FRp1 : SLD Literacy Counc� l PHONE N0. : 605 781 6630 Oct. 02 2007 04:46PM P6 of life. Consistent and new fundiug sources help the Li[eracy Council provide the pro6�ram, books, and materials to leamers and to individuals on our waiting lists hoping to be leazners. The l.iieracy Council effectively serves all of San I.uis Ubispo County. In order to grow and maintain the integrity of i[s program, [he T.iteracy Council needs qualified,professional staff to administe�, create, and acroalizc a viable literucy program that affects every community in our county. . If the Literacy Council were not 1'unded next yeaz the consequences would be: 1. Il�e inability to recruit and trein the needed number of tutors. 2. The increase in mvnbers of poteniial learners on waiting lists. 3. Not having enough bboks and materials. 4. Loss of staff to positions that promise better wages and bcnefits. 7. Please describe the apecifie organizational method used to implement t6e proposed project or program (single or multiple group,public agcncy,non-proft,for-profit, ezperience in opera6ng similar prngrams,etc.): Tl�e Literacy Council, founded in 1982 as a private non-profat, utilizes the following method to implement its pro�am: 1. Have a diverse and active boazd of directors that is diligent in overseeing a non-profit organization 2. Have a competent stnff that is capnble of administrating and coordinating[he prosram. 3. Secure funds fiom both the privau and public sector. 4. Uphold accurate aceounting of funds. 5. Advertise for volunteer rutors. 6. Be accessible to all potential lcamezs. 7. Offer well dcsigned tutor pre-service and in-service Vainings taught by experienced ' instructors. 8. Maintain a wetl-qained pool of volunteer Center Directors and tutors. 9. Research for best books and mnterials and have them accessible to all tutors and leamers. 10.Assure that each leamer has a leaming plxn specific to their individtial English language lenrning needs. 11. Track leatner progress. 12.Keep data bases of leamers and tutors. ]3. Collaborate with other agencies whose clicnts may need our services. 14.Participate in ocher organizations such as United Way Agency Relations, the Children's Services Network,Chainbers of Commerce, and the Planned Giviag Council. COMMVNITY DEVELOOMENT BLOCK Gf4NT(CDBG)PROGRAM PAGE 8 OF 12 APPLIGTiON FOR THE 2008 PROGAAM YFAR OCTOBER 2,2007 SAN LU�S OB�SPO COUNTY PNNnwG B�BUILDING SIOPUNNING.ORG �" —�D � � FP.aM : SLO Literacy Counc3l PHONE N0. : 8�5 781 663� Oct. �2 2007 04:47PM P7 NA'I10NAL OBJECTIVt'.S CRITERIA 8. Does the proposed project or acfivity meet one of the three nationsl objectives of the CDBG program? Plesse c�eck one of the objectives below that applies to the proposal,and explaiu how the projeet or activity meets that national objeccive. a. X Bcnefits low- und moderate-income persons as defined by the U.S. Department of Housiag end Urban Development (HUD). NOTE: To meet this national objective,the proposed activity must benefit a specific clientele or residcnts in a particulaz area of the County or participaang city, at least 51 - percent of who aze low-utd.moclerate-income persnns. b. Aids in the prevention or climination of slums or blight. NOTE: To meet this national objcctive,thc proposed activity must be within a designated slum or btighted area snd must be designed to address one or more conditions that contributed[o the deterioration of the azeu. c. Meets wmmunity development needs 6aving a particular urgency where existing conditions pose a serious and immediate threat to the health or welfarc of the community, and no other funding sources aze available. � NOTE: To meet this national objeccive,the proposed activity must deai with major catastrophes or e�nergencies such as floods or eanhquakes. 9. If the projeM or program is designed to meet t6e nstional objective of provid�g benefit to low- aad modersto-income persons, pleaie estimate the number of peraons (or bouaeholds) to benefit from the project and break that estimete down by income group aa fnllows: a. Total number of persons or ho�holds who will benefit from the project or program (regazdless of income group): 700 Person ouseholds(circle the applicable unit) b. Of the total number of persons or households entered above,how many will be low-income(eaming 51"/o -80"l0 or less of the County median-income)? 133 ers ouseholds(circle the applicable unit) c. Of the total number of persons or housoholds entered above,how many will be v�low-income (enming SO%or less o£the Coimry median-income)? 560 erson ouseholds(circle Ihc applicable unit) C0IAMUNITY DEVElOPA7ENT BLOCK GRANT(CDBG)VROGRAM PAGE 7 OG 12 APPLIC/�TION FOR TNE 2OOH PqOG WUU YEAN . OCT09ER 2,20p7 SAN�UIS OBISPO COUNT'PUNNING B BUILDING SLO%AIM�NG.ORG �a �� ; . FP.CN1 : SLD Literacy Council PHDNE ND. : BDS 781 663E� Oct. �2 2D07 0.�:47PM PB 10.Wt�o arc the clients of your organizationY (Example: low- tu muderate-income persons, elderly persons,severely disabled persons,migrant farm workers,battered spouses,etc.) Very low income,low co mculera[e-income persons, migrant farm workers, the disenfranchised 11.How v��ill the clients benefit from thia project? They leam the basic skilis of reading,wridng and speaking English. They can improve their lives by attaining better johs. They can participate in iheu communities end voice their needs. BENEFICIARY DATA 12..How do you currently collcct demographic data on t6e beneficisries of the proposed project or program? (Example: raciaUethnic charocterisrics)* Every learner completes a student adult data sheet when they hegin our program. We ask them to check ethnicity and we ask yuc�tions about employment. 13. T�Cow do you currently document income status of each cGentY (Example: very low, low- and moderate-income)* We conduct a yearly anonymous si�ivey �' ' *NOTE: You are required to p'rovide beneficiary data at the cnd of each quarter of the fisca!yeaz if funds aze drawn. � COMMUNITY DEVELOPMENT BLOCK GRANT(GOBG)PROGRAM P�GE B OF 12 APPLIGATION FOR THE ZOOA PROGRAM VEAfi ' OCTOBEfi 2,2007 SpN WIS OBISPo COUNTY PIANNING S�BWLDING SLOPIANNING_ORG , �a-la3 . FROM : SLD L�terecy Council PHONE N0. : 805 781 6630 Oct. 02 2007 l34:46PM P9 FINANCIAL INFORMATION 14.Total amount of CDBG funds requested: $12,000.00 Please identify the jiaisdiccion(s)to which you are applying*: If you are requesting CDBG funds from more than one,jurisdiction,please break down the amount shown above by the jurisdiction listed below. Ciry of Arroyo Gra�ide: 93,000.00 Ciry of Puo Robles: 53,000.00 City of Auscadero: $3,000.00 Ciry of San T.uis Obis�: N/A Ciry of Grover Beach: $3,0OO.OU County of San Luis Obispo:N/A *NOTE: If you are applying to one or more cities, please provide a copy uf the application to the ' County by the application deadline of Friday, October 5,2007. 15.Plwse describe the bndgef for t6e proposed project or program. Itemize aU sources of funding expected to be availsblc and used for this project ! � a Revenues: i1. CDBG Funds requested. $ 12,OOO.UO 2. O�her Federal fund(s)(please describe below) S � 3. State source(s)(please describe below) S 54,16R.00-CA Stete Library 4. Loc�source(s)(plea9e describe below) $ 37,216.00-City of SLO HRC and City County Library I, 5. Other funds(please describe below) $ 56,616.00 special even�private j donations, new �ants, book reimbursements, interest income Total Revenues $ 160,000.00 COMMON�TY DEVElOP47ENT BLOGK GRANT(C�BG)PROGRAM PAGE 9 OF 12 A7PlIGTION FOR THE 2OOS PROGRAM YEAR OCTOBEfl 2,2007 SAN LUIS OBISPO COUNTV P(ANNING E�Bl{ILDING SLOFUNNING.URG q�.-��Y _ FR�M : SLO Literacy Counc�l PHONE N0. : 805 761 663E1 Oct. 02 2007 F34:4BPM P10 b. E�enditons: Lisc below by item or cost category. Expense salazies 89,900 ' books 6000 fundraising 2000 outside services 1,500 rent 13,800 I telephone 2,500 cqpier 1,700 equipment maintenance 1,050 postyge 1,SU0 milcage ],000 printing 3,000 oflice supplies 2,500 staf'Fdevtlopment 1,500 volunteer recognition 750 leaming centers misc. expenses 70U newslerier 2.500 annual meeting 300 ' audit �,000 mazketing 2,000 janitorial 750 water 350 ' donorrecogniuon 500 pre-service training supplies 300 in-secvice training supplies 150 miscellaneous 500 payroll taaes 7,000 workers'comp 3,500 liability 2,750 health benefits 8,000 Total Expense 160,000 COMMUNITY DEVELOPMENT B�OCN GRANT(CDBG�PROGRAM PAGE 100F 12 APttICaT10N FOR THE 2008 PROGRAM YEnR OCTOBEN 2.2007 SAN LUIS OBISPO COUMY PUNNING E BUILDING SLOPIANNING.ORCs q� -loS - - - - - � � FROM : SLD Literacy Council PHONE N0. : 805 761 663� Oct. 02 2007 04:49PM P11 16. }Cow du you plan to fund the uperation and maintenance costs (if any) associated witA this project? Operution cosu will be funded through our general budget. There are no maintenance costs Are these fund§ available now? Yes, for the operations costs. lf not, wheo will they be available? And from wliat suuree(c)? Operation �sts aze available through our City/County Library Cnntract and State Library i�w�ds. 17. W�I1 C'DBG funds be ueed to match/le�erage other funds? L'ut below funding soarces and amouots and identify eward dates ot these sources. CU$G Cunds will not bc uscd ta matchAeverage other funds. H�wever, other funding entities would be favorably impressed by the fact tk�at we were awarded CDRG funds. I I certify that the information in this application is true and accurote to the bcst of my knowledge and ability. �- �.�. � � ' lx fil'�u-� Z 7�00 �- ignature Date �Y.r i'1 O� Di t.�l��.r��tr rCM ' C' ��? c Gr "-, tti' �l �'-� c ��' Priated or typcd name Tide Note to apnlicant: The Counry and cities require all of the gcant recipients to maintain general liability,automobile and workman's compensation insurance with limits of not less than$I million*. Provide dociunentetion re�azding ability to provide the required coverage. �' Liability CovCra�e may vary by.lurisdiction. Vleuse call the city/county contact to vetify limits. COMMUNIT/DEVEL07MENT BLOGK(iROUT.(CD9G)PROGRAM PA(`.E 11 OF lI APP�ICATIpN FOR TME ZOOB PROGRAM VEAR OCT09ER 2,2007 SNN LUIS OBISPO COUP(!Y PIANNING S BUILOING ' SLOPLANNING.ORG ja- �o� . . FR(3M : SLD Literacy Counn 1 PHONE N0. : 805 761 663� Dct. 02 2037 04:49PM P12 Reporting of beneficiazy data on x quarterly and year-end basis is required for H11D purposes. If you are success£ul in obtaining federal funds you will need to ettend a mandatory meeting a[a yet tu bc dreermined time and location. Prior to HUD's rclease of grant conditions andlor fimds for the CDBG-funded project,a review of the projecYs potential impact on thc environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior 10 ob6gating or incurring projeei coats. The County must certify to HUD that it has compliod with all epplicable cnvironmental procedwes and requirements. Should project costs be ohligated or incurred rior[o the completiun of the necessary environmental revicw. the project s6a11 not bcnefit from the federal funds. If you need assistnnce or huve questions regarding this a}�plication,pleasc contact any of the persons listed below. Yovr applicatiou(s)can be drnpped oftor mailcd to the following locations: � )im Bergman,Communiry Development Dept.,Ciry of Arroyo Grande,214 E.Branch Strent(P.O.8ox 550), Arroyo Grande,CA 93421,(805)473-5420. • Valerie Humphrey,Public Works Dept..Ciry of Atescadero, b907 EI Camino Real,Atvcadero,CA 93422,(805) 470-3460. • Jenct Raese,Community Development Dept.,Ciry of Crover Beach, 154 S. L•ighth St.,Grover Beach,CA 93433, (SOS)473•4520. • Ed Gellegher,Community Devclopment Dept.,City of Paso Robles, 1000 Spring St., peso Robles,CA 93446, (805)237-3970. • Peter Brown,Communiry Development Dept.,City of San Luis Qbispo,919 Palm St.,San Luis Obispo, CA 93401,(805)761-7170. . Tuny Navarro, Dept. of Planning and$uilding,976 Osos Street, Room 300, San Luis Obispo,CA 93408,(805) 78]-5787. I COMMUNITY DEVELOPMENT B�OCK GRANT(CDBG)PROGRnM P4GE 120F 12 APPLICAT�ON FOR THE 20OS PHOGRAM YEAq � OCTOBER 2,2007 SAN LUIS OB�SPO COUNT'/PUNNING S BUILDING SLOFUNRING.ORC cj�--�o7 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGR��CEIVED APPLICATION FOR THE 2008 PROGRAAfl YEAR SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING OCT O 5 ZO�I 976 OSOS STREe7 pR00M 200 p$AN LUIS OBISao pCALIFORNw 93408 p(805)781-5600 Promoting the �se Use of Land pHelping to Build Great Communities Planning & Bldg O�genizetiOn NBme: Court A�poi�ted Special Advocates of San Luis Obispo Countv, Inc. (CASA) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner III, Departrnent of Planning and Building, 976 Osos Sfreet, Room 300, San Luis Obispo, CA. 93408 or hand delivered to Tony Navarro at 1035 Palm Street, Room 370, San Luis Obispo, CA, faxed to (805) 781-5624, or e-mailed to tnavarro@co.slo.ca.us. The application deadline is 5:00 P.M., Friday, October 5, 2007. Applications must be received by the County or one of the participating cities (Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo) prior to Gose of the business day. POSTMARKED DATED MAIL RECENED AFTER THE DEADLINE WILL NOT BE ACCEPTED. CONTACT INFORMATION 1. Name: Court Appointed Special Advocates of San Luis Obispo Countv, Inc. (CASA) Address: Mailing: P.O. Box 1168. San Luis Obisoo. CA 93406 Physical: 75 Hiquera Street. Suite 180. San Luis Obisao. CA 93401 Contact person: Teresa Tardiff Title: Executive Director Phone: (805)541-6542 Fax: {g05)541-563Z E-mail address: ttardiffCcilslocasa.orq PROJECT DESCRIPTION 2. Titlelname/address of proposed project or program: TitlelName of proposed program: CASA Advocacy for Teens Address of program: P.O. Box 1168 (75 Higuera Street, Suite 180) San Luis Obispo, CA 93406 RECEIVE� 0 T 2007 C 18 CITY OF ARROYO GRANDE COMMUNITY DEVELOPMENT COMMUNITV DEVEIOPMENT BLOCK GRAN7(CDBG)PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR - � ' , Court Appointed Special Advocates of San Luis Obispo County, Inc. (CASA) �a `�O Q. Q 3. Please describe the proposed project or program. In one or two short paragrapns, indude a description of the groups who will benefit and an explanation of how they will benefit from the proposed program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated andlor describe the geographic area served by the program. Also, include a schedule of projectlprogram milestones. The CASA program recruits, screens, trains and supervises community volunteers (CASAs) who become swom officers of the couR to represent the best interests of children under the jurisdiction of the San Luis Obispo County Juvenile Dependency Court.' CASA volunteers investigate the case, monitor for compiiance with court orders and advocate for necessary health (mental, physical, dental and vision), education and special needs of an assigned child or sibling group. CASAs formally present their case in court reports and make comprehensive recommendations to the court in the child's best interest. CASA services include (but are not limited to) home visits, enrichment activities, education/special education advocacy and refeRals for intervention services. In the case of older youth, an important component of the CASA's duties is to be a mentor and link the youth with employment training and post secondary education, as well as enhance the youth's life skills and interpersonal/social skills. It is common for a CASA to work with a child for an average of 1°.9 years, providing an average of 15 hours of advocacy/mentoring per month. Our services are provided county-wide. Most often, the CASA volunteer travels to the child's placement or school, however volunteer orientation, training and supervision take place in the CASA office: This proposed program will support the costs associated with a .25 futl time equivalent (FTE) Advocate Supervisor to oversee 6 CASA volunteers who will be appointed to serve a minimum of 6 court dependent children. These CASAs will be assigned to abused and neglected foster teens, ages 13 to 18. San Luis Obispo County has a high ayerage of teens in foster care (more than 25°k of the children are over the age of 15). Youth development issues that will be addressed include independent living skills, education, career exploration,.reduction in criminal and violent behavior and resources for support systems. These are enhancements to the already intensive advocacy provided. Timeline: Activity is ongoing and new activities will be assigned immediately to cases until it is dismissed by the court. Milestones would be: 1) recruitment and training of new volunteers, 2) assignment of CASA volunteers to cases to match 6 court dependent teens, 3) ongoing advocate supervision of CASA volunteers to provide _ resources, feedback and continuing education and 4) continuous reporting to the court and monitoring of the services for all assigned youth. 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the foltowing questions: a.What new programs andlor services will be provided? No new services will be provided in this grant.. b. Describe how existing programs and/or services will' be expanded and what percentage of an increase is expected? " Each year we must secure new funding to maintain our current level of service. Nevertheless, CASA's goal is to continue to develop new supporters and funders until we are able to serve all of the children. The numbers document our current level of service and speak to the need for more support. There are approximately 455 childre� under the jurisdiction of the juvenile dependency court and CASA has been asked to serve on all cases. Currently, there are 88 adive volunteers advocating for 135 court dependent children. There are still 320 children on a waitlist for an advocate. This funding would allow us to serve at least 6 youth or sibling groups. COMMUNfTY DEVELOPMEM BLOCK GRAN7(CDBG�PROGRAM . APPLICATION FOR THE 2008 PROGR4M YEAR - 2 ' Court Appointed Special Advocates of,San Luis Obispo County, Inc. (CASA) Q , �J'a -ro-► 5. Check any of the following eligible activity categories that apply to the proposed p�ojeCt O� p�og�am: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). _Acquisition of real property _ Disposition of real property _ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) _ Privately owned utilities Clearance and remediation activities X Public services Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or Farms Loss of rental income Removal of architectural barriers _ Housing rehabilitation _ New housing construction (under limited circumstances) _ Homeownership assistance _ Housing services _Code enforcement _ Historic preservation Commercial or industrial rehabilitation _ Special economic development _Technical assistance and planning studies COMMUNITV DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM APPLICATION FOR THE 200B PROGRAM YEAR - 3 - Court Appointed Special Advocates of San Luis Obispo County, Inc. (CASA) /aQ` / t 0 �( l 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the nextyear? In the past decade, there has been a measurable increase in the number of children living in extreme poverty in San Luis Obispo County. Families experiencing economic difficulties are more likely to encounter child abuse. More and more children have been entering the foster care system in San Luis Obispo County. Regarding the welfare of foster care children after they become adults and leave the system, there are numerous studies to indicate the degree to which these children are at high-risk. The social costs of foster care's poor outcomes are staggering, with the costs especially high for youth who leave the system at age 18 without having been adopted. Westat, Inc. found that 2.5 to 4 years aiter youth left the foster care, 46% had not completed high schooi, 38% had not held a job for more than one year, 25% had been homeless for at least one night, 60% of young women had given birth to a child and 40°h had been on public assistance, incarcerated or a cost to the communiry in some other way.' These dismal statistics reflect the failure of the foster care system to meet the needs of foster care youth and adequately prepare these children for successful independence. One of the sign�cant factors that contribute to these outcomes is the lack of quality education for foster youth. Children in foster care are physicaliy and emotionally traumatized by parental abuse or neglect and then may suffer from "system abuse°, moving from placement to placement and from school to school. Children neediessly fall behind academicaliy, lose credits and lose contad with people who are aware of the child's health and education needs. These changes can be ovenvhelming and incapacitating, often leading to a number of behavioral problems that consequently could require a new foster care placement and a new school. A major concern expressed by the local foster youth Independent Living Program's Advisory Board is that the reading ability of many of the teenagers is significantly below grade level and some of the teenagers are functionally ill'derate. CASA has similar concerns. Through its advocacy, CASA has ident�ed numerous children who had not been identified for educational services. 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agencies, non-profit, for-profit, experience in operating similar programs, etc.): For three consecutive years, the San Luis Obispo Grand Jury recommended the creation of a local Court Appointed Special Advocate program to help ensure the best interests of the courrty's children. The Superior Court supported this recommendation and repeatedly requested funding from the Board of Supervisors. This funding was not forthcoming, so in August 1991 a group of foster parents and business people came together to form a CASA program. The first group of volunteers was trained in January of 1993. We were appointed to our first case in March 1993. Thus far, CASA volunteers have served more than 2,000 San Luis Obispo County children. Our program has grown every year. The organization's original goals , focused on developing a viable CASA program that could serve the juvenile court by providing quality advocacy for abused and neglected children within mandated standards. We have absolutely achieved that goal. The court now has a standing order requesting a CASA be assigned for every juvenile coming under the court's jurisdiction. Our current goal is to expand our capacity to serve every child as the court requests. ' National Center for Policy Analysis, The State of the Children:An Examination of Government-Run Foster Care, 1997 COMMUNITY DEVELOPMEM BLOCK GRANT(CDBG�PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR - 4 - Court Appointed Special Advocates of San Luis Obispo County, Inc. (CASA) ��` /� 1 [ 1 NATIONAL OBJECTIVES CRITERIA 8. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate- income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate- income persons. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 9. If the project or program is designed to meet the national objective of providing benefit to low and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 6 Persons/households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51% - 80% or less of the County median-income)? 0 Persons/households (circle the applicable unit) c. Of the totat number of persons or households entered above, how many will be very low- income (earning 50% or less of the County median-income)? 6 Persons/households (circle the applicable unit) COMMUNI7Y DEVELOPMENT BLOCK GRANT(CDBG) PROGRAM APPLICATION FOR THE 2008 PROGRAM YEAR - .rl - Court Appointed Special Advocates of San Luis Obispo County, Inc. (CASA) �a`I�� 14. Who are the clients af your organization? (Exampte: tow- to moderate-income persons, etderty persons, severely disabied persons, migrant farm workers, battered spouses, etc.) Our clients are the chiidren who are under the jurisdiction of the San Luis Obispo County's Juvenile Dependency Court due to abuse, negiect or abandonment. These children come from all areas of the county, are mate and female, range in age from newborn to nineteen and represent alt ethrric ', groups in our county. Many of the chiidren have developmental delays and/or disabilities due to prenatai ', exposure to drugs and afcohoi, negiect, poor nutrition and abuse. Approximately 90%of chiidren ', currently in Foster Care entered care with one or more physicai or mentai heaith conditions requiring , treatment. The more common conditions are upper respiratory infections {47.5%), mentai, emotionai or behavioral probiems {23°k}, ear infection (20%), vision, hearing and speech impairment (18°/a), dental problems {16%) and Attention Deficit Hyperactive Disorder(10%). Afthough Iess common,we also have children in care who are pregnant, have cancer, diabetes, seizures, congenitai heart disease, and a wide range of other conditions.2 CASA predominateiy serves chiidren at or below the poverty line. This spec�c grant wouM senre 6 youth between the ages of 13 and 19 who are in out-of-home placements (foster care). 11. How wiii the ciients benefit from this project? CASA volunteers provide exceilent roie models for the children. Numerous studies document tfie positive impact that mentoring has on reducing negative behaviors, including substance abuse, violence, schooi failure, gang participation, etc. Through their weekly mentoring visits, CASA volunteers provide a consistent aduft frie�d who influences chiidren's ahility to form positive, trusting relationships and responsibie behaviors. CASA volunteers interadions with their assigned CASA child help to empower the chiid to take responsibility for his or her current actions and influence the chiki's ability to overcome the negative results of abuse. The statistics linki�g chiid abuse to future substance abuse, violence, depression, incarceration, teen pregnancy, homelessness, etc. are staggering. Research shows that children with CASA volunteers have better autcomes and receive more services arid supports. Our local program has been successfu► in posftively impacting school performance, social attributes and behavioral change. 1"he National CASA arganization has been recognized by the US Department of Justice as a model juvenile delinquency prevention program and has merited awards and recognition from the US Cangress and the White House. Our CASA program complies with National CASA standards and is recognized by our state CASA as an exemplary program. BENEFICIARY DATA 12. How do you currently collect demographic data on the beneficiaries of the proposed p�oject o► prog�am? (Example: raciallethnic characieristics}" We are able to ascertain this infortnation through court petitions. The Judicia► Council requires us to report on the demographic information of our clients. As a child or sibling group's case is entered into the database (CASA Tracker), the demographic information {if available in the court pefition} is recorded. A report can be pulled for any time frame to show the numkaer of children in the system, those assigned to a CASA and those waitlisted and the number of volunteer advocates assigned for the time. The same report a(so indicates the breakdown of Z"Snapshot of Children in Foster Care in San Luis Obispo County', CWSlCMS Business Objects Report, data as of 11l30f06 COMMUNt7Y DEVELOPMEN7 BLOCK GRAMT(CDBG�PROGRAM APPLICATION FOR THE 2008 PROGRAM YFAR - 6 ' Court Appointed Special Advocates of San Luis Obispo County, Inc. (GASA} /��!� � the children served by gender, age, ethnicity and reason for being brought into the system (the Welfare and Institutions code that identifies the specific type of abuse, neglect or abandonment). 13. How do you currenUy document income status of each client? (Exampie: very iow, low- and moderate-income)' We are only able to ascertain the information contained in the court petitions so it is difficult to obtain the income status for the families the children have been removed from. Children that come under the court's jurisdiction due to abuse and neglect are automatically eligible for Medi-Cal services. Due to their poverty levels, approximately 95% or more of the families who come under the juvenile court's jurisdiction qualify for panel attomeys. According to the McKinney-Vento Act of 2001, the term "homeless children and youth" includes children and youth who are "living in emergency or transitional shelters; are abandoned in hospitals; or are awaiting foster care placement." The importance of this legislation ensures educational rights and protections for children and youth experiencing homelessness. COMMUNITY DEVELOPMENT BLOCK GRANT(COBG�PROCRAM APPLICATION FOR THE ZOOB PROGRAM YEAR - 7 - Court Appointed Special Advocates of San Luis Obispo County, Inc. (CASA) � .//� �. [l FINANCIAL INFORAAATION 14. Total amount of CDBG funds requested: $ 9,450 Please identify the jurisdiction(s) to which you are applying': countv wide If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $695 City of Paso Robies: $1515 City of Atascadero: $1515 City of San Luis Obispo: $2515 City of Grover Beach: $695 County of San Luis Obispo: $2515 15. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested $ 9.450 2. Other Federal fund(s) (please describe below) $ 3. State source(s) (please describe below) $ 4. Local source(s) (please describe below) $ 5. Other funds (please describe below) $ Total Revenues $ 9.450 b. Expenditures: List below by item or cost category. Specific to request: Personnel Expenses: One .25 full time equivalent Advocate Supervisor $15.14/hr x 10 hrs/week x 52 weeks = $7,873 Benefits @ 20% _ $1,575 TOTAL = $9448 Please find attached CASA's 2007-2008 annual budget. - COMMUNfTY DEVELOPMENT BLOCK GRANT(CD6G�PROGRAM APPLICA710N FOR THE 2008 PROGRAM YEAR - $ - Court Appointed Special Advocates of San Luis Obispo County, Inc. (CASA) � a-( � 16. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? CASA wifl fund all administrative and operational costs associated with supporting one .25 full time equivalent Advocate Supervisor with local donations and fundraising events. CDBG grant funds would be used exclusively for direct services. For funding, we reiy on grants at the state and Iocal level and from private foundations, in addition to community based fundraising events. We are very proud of the fact that our community actively supporEs CASA both monetarily (through donations) and through active volunteerism. During the past fiscal year, our volunteer advocates donated more than 9,000 hours to their cases. This is an annual value of approximately $163,000 (according to the Independent Sector) in time spent directly with/for the children we serve. CASA receives grants from the Judicial Council ($55,400), Superior Court of California ($50,000), SLO County ($24,000), SLO County Community Foundation ($10,000) and others ($122,677). In 2006, 237 children were served by 119 advocates (31% of the Dependency Court population). 17. Wili CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. CDBG funds will not be used to match or leverage other funds. I certify that the information in this application is true and accurate to the best of my knowledge and abili 10- b ' O � Signature Date Teresa Tardiff Executive Director Name (Printed or typed) Title COMMUNITY DEVELOPMENT BLOCK GRANT(C�BG) PROGRAM � APPLICATION FOR THE 2008 PROGRAM YFAR - 9 - Court Appointed Special Advocates of San luis Obispo County, Inc. (CASA) �Q ` // � l CASA Budget Jul'07-Jun 08 Ineonee Donation - 40,000.00 Fund Raisirg 267,000.00 Restricted Contributbns 5,000.00 Shipping&Handling 10D.00 4027•Retail Sales 7.500.00 • 4061•GraMs 255.777.00 4076•Fees Fw Service 25,000.00 4770•Program Fees 1,000-00 , 4190•Reirr�ursed Expenses 100.00 sss,an.00 5000•Cost o(Goods Sold 700.00 700.OD 594,777.00 Ecpenses � Personnel 415,35274 5070•Reirt 37,800.00 5020•Insurance 6,305.00 5160•Travd 72.ODD.00 5765•CoMrad Empbyee 9,OOD.00 . 5400•Otfice Suppfies 7,000.00 5670•Training 2,000.00 6620•Dues,Fees and Subscriptia 1,25(1.00 5805•DevelopmeM/Recnlilmen[ 3.550.00 5806•Fund Raising Expense 58,215.00 5821�Professional Fees 4,500.00 5823•MiscelWneous 0.00 5824•Bank Service Charges 2,600.00 6825•Supplies 4,0OO.OD 5826•Shippirg 100.00 5830•Posiage a�Delivery 3.700.OD 5832•PriMing and Reproduclion 1.500.00 58�5•Taxes � 550.00 5836•Outside Services 2,900.00 5840-Telephone 2,900.00 5841•Ulilifies 2.800.00 5850•Volunteer Expense 4,OOD.00 6200•I�terest R Penaky Expense 50.00 � 6300•Repairs 5,000.00 6�10•Restricted Contri6utions E�c S,OOD.00 593,472.74 ProfiULoss 2,00426 7010•IMeres[Incane 4,450.00 Net ProfiULou 6,0.5A26 �/� - 1 � 7 CASA BOARD OF DIRECTORS 2007 � Dena Bellman, Presrdent State Dept. Parks and Recreation Christine Cornejo Nipomo Engineering Dept., City of SLO City of SL�Employee of the Yeaz Cindy Wittstrom, Vice President Past CASA Volunteer Business Owner, Juvenile Justice Commission Los Osos Chair Paso Robles Mike Manchak PresidenUCEO (Economic Vitality Corp.) Lila Pankay Ray,Secretary Templeton Attorney(Sinsheimer, Schielbelhut&Baggett) Paso Robles Sandee Menge Kern County Juvenile Probation Officer Lisa Winn, Treasurer (retired) MLS D'uector (SLO Assoc. of Realtors) Avila Beach San Luis Obispo Rose Marie Picaoco Teresa Tazdiff Senior VP (Heritage Oaks Bank) CASA Executive Director Boazd Member--Paso Robles Chamber of Avila Beach Commerce Paso Robles Tony Brizzolara Financial Advisor (Morgan Stanley) Hillary Trout San Luis Obispo Accountant(Bazbich, L.ongcrier,Hooper& King) San Luis Obispo Barbie Butz Business Owner " Irene Vega Community Volunteer—Woman of the Yeaz SLO Co. Public Health Department Atascadero Board Member—SLO Child Abuse Prev. Arroyo Grande CASA of San Luis Obispo County, Inc. Board of Directors as of 9/O1/07 `�'� ' �� COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG� PROGRAM � APPLICATION FOR THE 2008 PROGRAM YEAR , _... , . _ _._ .,.z ._..�. . , ,,._.: � -wT,..,_. _. ,�-,�.,.._ r,. .., .,. � :.:.., _.. _. . . SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 OSOS STREET • ROOM 200 • SAN LUIS OBISPO ' CALIFORNIA 93406 • (805)781-5600 Promoting the Wise Use of Land • Helping to Build Great Communities Organization Name: Housini Authoritv of the CitV of San Luis Obispo (Attach additional sheets ifnecessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner III, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1035 Palm Street, Room 370, San Luis Obispo, CA., faxed to (805) 781-5624, or e-mailed to tnavarro@co.slo.ca.us. The application deadliue is 5:00 P.M., Friday, October 5, 2007. Applications must be received by the County or one of the participating cities (Arroyo Grande, Atascadero, Grover Beach, Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AF'I'ER THE DEADLINE WILL NOT BE ACCEPTED. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HLTD-prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any oFthe questions below requires more room to provide a complete explanation of your proposed project or program, please attach additional sheets. CONTACT INFORMATION 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: Housing Authority of the City of San Luis Obispo RECEIVED Address (mailing and physical address requested if different): OCT 0 5 Z001 Physical: 487 Leff Street, San Luis Obispo, CA 93401 Plpnnin Mailing: P.O. Box 1289, San Luis Obispo, CA 93406-1289 9 & BICrg Contact person/title: Carol Hatley, Executive Director Phone: 805-594-5303 Fax: 805-543-2992 R E�E�VE D E-mail address: chatlevC�haslo.ora ...�...r._._....�___...,_.,m�..__, ...,.w,w,_�..,�:...,...�.,.,.,,,,.� �_._...,.. . .,,.�m..,..�,./� 7 . a,. ., �,�:.......�..... . .:-. ,, COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM I,J C� 1~g O�/ PAGE 1 OF 10 APPLICATION FOR FUNDING DURING ZOOB PROGRAM YEAR OCTOBER 5,2007 SAN LUIS OBISPO COUNTY PLANNING Si BUILDING CITY OF ARROYO GRANDE SLOPLANNING.ORG COMMUNiIY DEVELOPMENT �a- ` I�� PROJECT DESCRIPTION 2. Title/name/address of proposed project or program: Construction of new office and maintenance building for the Housing Authority of the City of San Luis Obispo. This is proposed to be ]ocated at 860 Humbert Avenue in San Luis Obispo. The existing Facilities are inadequate, in that the current maintenance�building is leased and in the waning years of its' useful life. The current office facilities are inefficient and do not allow for expansion of use and programs. Even though HASLO is technically a city agency, the nonprofit associated with us operates county-wide. Our services are provided out of the current central location, but serve the whole county with the Housing Choice Voucher program and the nonprofit has affordable units in Atascadero and Los Osos, as well as San Luis Obispo. 3. Please describe the proposed project or program. In one or two short paragraphs, include a description of the groups «�ho ��ill benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the ]ocation of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of projecUprogram milestones. The groups that will benefit would be seniors, disabled persons and families that are moderate to very low income. We serve a cross section of incomes and age groups, in the areas of rental assistance to private landlords, affordable rentals that are managed by HASLO, development and/or acquisition of additional affordable housing, as well as coordination of homeownership and downpayment assistance programs. The maintenance department oversees the maintenance of 168 pubiic housing units in the city of San Luis Obispo and 336 other affordable units for our nonprofit associate that are in SLO, Atascadero and Los Osos. Our office staff manages 1825 clients under the voucher program through rental assistance county-wide, most of which are very low income. In addition to the inclusionary housing eligibility determinations,homeownership programs, manage units for the City of SLO, etc. Funds would be used to assist with the new construction of the building. The land is already acquired, the space and needs analysis is complete and an RFP for azchitectural services will be completed in the next 3 months. Since the property is adjacent to the homeownership site on Humbeit that we are proposing, the tazget is to complete plans and submit to planning in conjunction with the same construction timeframe as the other project. Aggressively, it is anticipated that construction could start in early 2009. The CDBG funding would be utilized to augment other funding acquired for the construction. . ... ,... , . ,,.m.�..M a ..... ., ._ ,,,. ..r ._..,_. M .,...,.. �. .,.,_�r, . ....__ ,.. ._:..:�,.,...,. ,.., ,,., ...,.,. .._...... ..,.. ._..., ....... COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 2 OF 10 APPLICATION FOR THE ZOOS PROGRAM YEAR OCTOBER 5,2007 SAN LUIS OBISPO COUNTY PLANNING 8 BUILDING SLOPLANNING.ORG cla�--� 2.0 4. «'ill the services offered by ��our organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? The Housing Authority of the City of SLO is always aware of the critical need for affordable housing in this county. We work aggressively to accomplish this and cooperate with many social service agencies to achieve the optima] use of available units. Ultimately the services all relate to affordable housin�, but we could offer financial management,counseling programs to prepare clients for inclusionary units as they become available, explore the Neighborhood Services Programs for any funding that can augment existing programs and continually seek alternatives that will enhance or expand our cunent venue. The current office site could then be utilized for other social service programs. We have discussed options with providers for this site to be child care or after school programs, or a site for mental health to perform outreach and detox facilities. b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? The homeownership programs could be expanded to provide on-site classes and counseling in preparation for homeownership. Our current facilities limit the number of persons that can attend any programs. Given the desire of the county, San Luis Obispo and Atascadero to expand these opportunities, it would be estimated that at minimum a 50% increase is anticipated. In addition, our Learning Center provides for computer access to residents and participants to allow for increased skills, tutoring and mentoring for the children and adults. It currently assists the children with their homework and computer skills, and the parents with resume writing, computer skilis and tutoring. 5. Check auy of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to EliQible CDBG Activities). _ Acquisition ofreal property Disposition of real property X Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Clearance and remediation activities Public services _... _,...., �... ., ..._ ..._,_.,,.,., ._ _ ..�.�.._� .. ... .._. ._,..:_.... .. ...:. ... � ,....:_...� .....,_.._ .. _. ...,,.._. F.�.-..._,a,.u.,.... COMMUNITV DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 30F 10 � APPLICATION FOR THE POO$PROGRAM YEAR OCTOBER 5,2007 SAN LUIS OBISPO COUNTY PLANNING 8 BUILDING SLOPLANNING.ORG qGl- -��. t fi�terim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Loss of rental income Removal of architectural barriers _ Housing rehabilitation _ New housing construction (under ]imited circumstances) _ Homeownership assistance X Housing sen�ices Code enforcement Historic preservation Commercial or industrial rehabilitation Special economic development _ Technical assistance and planning studies 6. Describe the need and t6e degree of urgency for the proposed project or program. VVhat would be the consequences if the proposed project or program is not funded in the next year? The urgency for new offices is critical, especially in the maintenance area. The current leased structure is dilapidated at best, inefficient and will not last much longer. We would have no new location in which to operate our maintenance structure if we do not construct on this site. The consequences would be dire. We have been looking for several years for a new location and this site is perfect. As the Housing Authority for this city and county, we previously have not had to request funding for operations and/or facilities, but the timing and funding is critical to our continued success and expansion of programs. COMMUNITV DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM P�y� � GT",�M..N�� „ .�...��,��..� .., .~..^AA�x�, v� �:��R ..�:��`� 4 PqGE 4 OF 10 APPLICATION FOR THE 2OOB PROGR4M YEAR OCTOBER 5,2007 SAN LUIS OBISPO COUNTY PLANNING R BUILDING SLOPLANNING.ORG qGl�- �aZ e�- 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-protit, experience in operating similar programs, etc.): The Housing Authority of the City of SLO is a public agency. We have constructed several new housing projects, acquired and rehabilitated existing ones, operated programs and offered services to this county for almost 40 years. Thus, staff has the expertise to follow-through on the planning, permitting and construction of these facilities. As a public facility, all energy and social objectives would be utilized to the fullest extent possible to ensure that this facility can continue to serve the residents of this county as efficiently as possible. The energy efficiency of the building will be optimized to keep future operating costs as ]ow as possible and meet or exceed the nationa] objective for public facilities. The location of the proposed facility will allow for the greatest access to the residents and clients that we serve, is also located on a bus route and within minutes to the city and county offices and other social service agencies with which we partner. , NATIONAL OBJECTNES CRITERIA 8. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of t6e objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate Uireat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this nationa] objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 9. If the project or program is designed to meet the national objective of providing beneTit to lo�v- aod moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or _>..__ . ....�._,.._ ..... _. _ .. >:.,..._ ,, .._. :.. , _.,:... ,_. _ ., ....�.. �.,.,.,-... . . ..... ... . .._...,w ,e .., ....._..__.,. COMMUNITV DEVE�OPMENT BLOCK GRANT(CDBG�PROGRAM PAGE S OF 10 APPLICATION FOR THE ZOOB PROGRAM YEAR � OCTOBER 5,2007 SAN LUIS OBISPO COUNTY PLANNING&BUILDING SLOPLANNING.ORG �a -��.3 program (regardless of income group): Persons/households (circle tlie applicable unit) b. Of the total number of persons or households entered above, how many will be low-income(earning 51% - 80% or less of the County median-income)? Persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? Persons/households (circle the applicable unit) 10. VVho are the clients of your organization? (Example: lo�v- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Very low, low, moderate, workforce income groups, as well elderly, severely disabled and family households. 11. How will the clients benefit from this project? Continued and expanded access to programs for rental assistance, homeownership and services. As the Housing Authority expands these programs and acquires new or existing projects, it is critical that our maintenance department be fully equipped to handle the needs of the complexes. This will allow the ongoing high quality of maintenance and services to the community that has been being provided for 39 years. 2008 is the 40`h anniversary of this agency. 1 .�,.: ..... �. ,,.. :,,,u . ,,.,,..., .�_.,., _. .,. . . .._.,� ... _,„.. . ... .,:_,_ ..,w. . .... .. ........�» , , .,._.... . .� ._�,, ... . .. . COMMUNITY DEVEIOPMENTBLOCK GRANT(CDBG)PROGRAM PAGE60F10 APPLICATION FOR THE 2OOB PROGRAM YEAR OCTOBER 5,2007 SAN LUIS OBISPO COUNTY PLANNING&BUILDING SLOPLANNING.ORG �`a-��.y BENEFICIARY DATA 12. How do ��ou currently collect demographic data on the beneticiaries of the proposed project or program? (Example: racial/ethnic characteristics)* Since many of our programs are fund through the U.S. Department of Housing and Urban Development, there are already existing requirements to collect data on beneficiaries of HASLO's programs. These include income levels, race/ethnicity, age, whether they are homeless before being housed, whether they are veterans and/or disabled or elderly, if they are participants of Family Self Sufficiency programs, whether they become homeowners, etc. This is tracked on the computer programs designed specifically to meet HUD's reporting requirements. Other programs or housing developments that are non-HUD funded, use the same program as it is adaptable to ,�roviding the same data no matter what the funding source. Homeownership administration and/or programs are typically tracked via an exce] spreadsheet, so that the funding entity is provided ��ith the same data by income group, family structure, ethnicity and purchase prices. 13. How do you currently document income status of each client? (Example: very low, low- and moderate-income)* Since HASLO has funding mandates, documentation is of the essence. Thus, each client has a separate file containing verification of identity, resident status, veteran status via form DD214, third party verification of incomes and assets, copies of rental agreements, homeownership documents, etc. Because it is so effective in our HUD funded public housing and Housing Choice Voucher program, the same methodology is utilized for homeownership certifications, with minor changes to add lender and escrow documents, etc. *NOTE: You are required to provide beneficiary data at the end of each quarter of the fiscal year if funds are drawn. __ , _..,....,. . �.....,.. ., :�. ._ .... ......,..:,.., ,..... ... , , _ _._ .. . _ ,:..._ ......:.:.. . . ,.: .._ ,... _.._ .. COMMUNITV DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM PAGE 7 OF 10 APPLICATION FOR THE ZOOS PROGRAM YEAR OCTOBER 5,2007 SAN LUIS OBISPO COUNTY PLANNING 8�BUILOING ,,C SLOPLANNING.ORG 0. '�d� FINANCIAL INFORA4ATION 14. Total amount of CDBG funds requested: $ 500.000 Please identify the jurisdiction(s) to which you are applying*: If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: $ 50.000 City of Paso Robles: $ 50,000 City of Atascadero: $ 50.000 City of San Luis Obispo: $]50,000 City of Grover Beach: $ 50,000 County of San Luis Obispo: $I50,000 ' *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of Friday, October 5, 2007. 15. Please describe the budget for the proposed project or program. Itemize all sources of fuading expected to be available and used for this project a. Revenues: 1. CDBG Funds requested $ 500.000 2. Other Federal fund(s) (please describe below) $ 1,200.000 3. State source(s) (please describe below) $ 4. Local source(s) (please describe below) $ 5. Other funds (please describe below) $ 2,500,000 Total Revenues $ 4.200,000 ,, b. Expenditures: List below by item or cost category. HASLO reserves for acquisition, soft costs and'partial construction: $1,200,000 CDBG funding to supplement construction . SOQ000 Conventional financing for construction/perm loan (private lender): 2,500,000 . <_...,... . . . , Y. .�.,...., .. _... .,: .. .,. ___.. .. .. ... .. ........,��.,. , . .,... . �. ......r _,_..�,.., , .._..m-....,.. ....... COMMUNITV DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM PAGE 8 OF 1 O APPLICATION FOR THE ZOOS PROGRAM YEAR OCTOBER 5,2007 SAN LUIS OBISPO COUNTY PLANNING R BUILDING SLOPLANNING.ORG 9a-/�c� 16. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And Trom what source(s)? Operating and maintenance costs are funded out of ongoing program subsidies and rental income. It is anticipated that operating and maintenance costs will actually decrease with a more efficient structure. The current office and maintenance buildings, as stated before, are inefficient due to age and it is anticipated that these will decrease in a consolidated building, with energy efficient lighting, heating and cooling. All landscaping would be native, so as to minimize water useage. The HUD funded programs allow for operating costs through subsidies, rental income and reserves. l7. Will CDBG funds be used to match/leverage other funds? List below funding sources and amouuts and identify award dates of t6ese sources. The Housing Authority has set aside some funds for the acquisition and construction of a new facility for severa] years now. The acquisition cost of the property is $700,OOQ which will be paid from [hese reserves. The construction is estimated at $300 per square foot, totaling $3,500,000 for 10,000 square feet. HASLO would utilize a combination of grants for meeting energy standards, remaining reserve funds and a conventional loan, that would also be paid for from ongoing operations and funding. HASLO reserves for acquisition, soft costs and partial construction: $1,200,000 CDBG funding (2008) . 500,000 Conventional financing (2008) . 2,500,000 I certify that the information in this application is true and accurate to the best of my knowledge and ability. ��X�� ' c�—�� Signature Date CAROL HATLEY EXECUTIVE DIItECTOR Printed or typed name Title ., ,....... _,_.. __,,, ., ........ . .._ .. . .. . ... .. . ... ... . . ...,. ., .-:_ .... . . .,...�..,... . ,v....,: � ,�..... .__. � . .. ...,,�..._...._.. . COMMUNITY DEVELOPMEN7 BLOCK GRANT(CDBG)PROGRAM PAGE 90F 10 APPLICATION FOR THE ZOO$PROGRAM YEAR OCTOBER 5,2007 SAN LUIS OBISPO COUNTY PLANNING R BUILDING SIOPLANNING.ORG �Q -l� 7 Note to applicant: The County and cities require all of the grant recipients to maintain general liability, automobile and workmads compensation insurance with limits ofnot less than $1 million*. Provide documentation regarding ability to provide the required coverage. * Liability coverage may vary by jurisdiction. Please call the city/county contact to verify limits. Reporting of beneficiary data on a quarterly and }�ear-end basis is required for HUD purposes. If you are successful in obtaining federal funds you w�ill need to attend a mandatory meeting at a yet to be detennined time and location. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obiigating or incurring project costs. The County must certify to HUD that it has complied with al] applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: • Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street(P.O. Box 550), Arroyo Grande, CA 93421, (805)473-5420. . Valerie Humphrey, Public Works Dept., City of Atascadero, 6907 E] Camino Real, Atascadero,CA 93422, (805) 470-3460. • Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eighth St., Grover Beach, CA 93433, (805) 473-4520. • Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805) 237-3970. • Peter Brown, Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis Obispo,CA 93401, (805) 781-7170. • Tony Navarro, Dept. of Planning and Building, 976 Osos Sheet, Room 300, San Luis Obispo, CA 93408, (805) 781-5787. wr.��,. . ,,.. ...�.�...»... ._.. .. ,,..__ ,.. .. . x...... .. .....::.�._ . ,.. ..�..,.,: �<.,......_. a�..... . _...,�._...,�� ,,. m._.., ... ,..,�. COMMUNITY DEVELOPMENT BLOCK GRANT(COBG)PROGRAM PAGE 100F 10 APPLICATION FOR THE 2008 PROGRAM YEAR OCTOBER 5,2007 SAN LUIS OBISPO COUNTY PLANNING&BUILDING SLOPLANNING.ORG qQ-!a� .�.,i COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM � APPLICATION FOR THE 2008 PRO.GRAM YEAR ,: . ,_ _ ,_: . ,. , ;.,... ,. SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 OSOS STREET • ROOM 200 • SAN LUIS OBISPO • CALIFORNIA 93408 • (805)781-5600 � PromoLng tha Wise Use of Land � He/ping to Build Great Communitles Organization Name: Cuesta Colle�e/ San Luis Obispo Countv Communitv College District/SBDC (Attach additional sheets if necessary) To be considered fw CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner III, Department of Planning and Building, 976 Osos Sveet, Room 30Q San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1035 Palm SVeet, Room 370, San Luis Obispo, CA., faxed to (805) 781-5624, or e-mailed to tnavarro@co.slo.ca.us. The application deadline is 5:00 P.M., Friday,October 5, 2007. Appiications must be received by the Couc�ty or one of the participating cities (Arroyo Grande,Atascaderq Grover Beach,Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKED DATED MAII� RECEIVED AFTER THE DEADLINE WII.L NOT BE ACCEPTED. NOTE: (I) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HCTD-prepazed CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room to provide a complete explanation of your proposed project or program, please attach additiona! sheets. CONTACT INFORMA.TION 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and �mail address: Name: Cuesta College/San Luis Obispo County Community College District Address(mailing and physical address requested if different): P.O. Box 8106— San Luis Obispo, CA 93403 Highway One—San Luis Obispo, CA Contact person/title:-Cynthia Wilshusen—Director,Toni Sommer Interim VP Administrative Services Phone: (805) 549-0401 Faa�: (805)543-5198 E C E li/E L� E-mail address: cwilshusen(�a,smallbusinessinfo.ore,tsommer cuesta.edu �.., ...:,. _,.. . .,,.. . ..ww........ ..:. .w.,,. ... . .:.... . .,:..... . ._ ....--. . . , / _..,,.,.. ..... ._„... ...,.....,.,.,.. COMMUNITV DEVELOPMENT BLOCKGRANT(CDBG)PROC�RAM O CT O `Y ZOOT PAGE 1 OF 70 APPLICA710N FOR FUNDING DURING 20D8 PROGRAM 11EAR OCTOBER 1,2007 SAN LUIS OBISPO COUNTV PLANNING 8�BUILDING � SLOPLANNING.ORG CITY OF ARROYC? G12�� G,� _ (a2 � r_nnrmm nvm n�i npnn�Nr PROJECT DESCRIPTION 2. Title/name/address of proposed project or program: Small Business Development Center(SBDC) Cuesta College—Main Campus Bldg—4700 3. Please describe the proposed project or progrnm. In one or rivo short paragaphs, include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as I possible, e.g. street address). For programs, state the location from which the progiam will be operated I and/or describe the geographic area served by the progam. Alsq please include a schedule of I projecUprogram milestones. I The Small Business Development Center (SBDC) is a program designed to help residents evaluate the feasibility of starting a small business as an option for employment. The SBDC also works with existing business owners to expand their operations or assist in helping a business find ways to increase sales so that they can create new jobs. (New jobs and increase sales promote economic development in expanding the tax base for the local jurisdic[ion). The SBDC works with e�cisting businesses that are struggling to survive. Guidance provided by the SBDC may be able to save the business and thus retain jobs and tax revenues for the local jurisdiction. The SBDC is currently operated off campus at 3211 Broad Street, Ste 109, San Luis Obispo. At it's located they provide services, counseling and workshops, as well as offering some services out in the communities. The program is designed to provide services for the population that qualifies as a small business or budding entrepreneurs hoping to start a business. The SBDC focuses on helping CDBG targeted clients in the areas that it receives funding. Over the years, Cuesta College's SBDC has assisted local jurisdictions provide services to the very-low to moderate income residents of the cities and county. The SBDC provides services to all parts of the county. 4. Will the services otfered by your organization increase or expand as a result of t6e CDBG assistance? If yes,please answer the following questioos: a. What new programs and/or services will be provided? The SBDC programs that will be offered and expanded include: ]) Consulting—one-on-one counseling offered on a variety of 6usiness topics including— business start-up issues, marketing and advertising, cash flow management, loan packaging, merchandizing, legal topics of personnel, pernuts and licenses, International Trade and E*Commerce. ....:... .. .. ...:: . �.. ....._ . ..._..,..._...... . ......., ..:-... .. . ..,.,.. . , ,,, . .., .., . . ,..... ._,. ..,,. ..,.:>_.... .n. COMMUNIN DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM PAGE 2 Of 1 O APPLICATION FOR THE 2008 PROGRAM YEAR OGTOBER 1,2007 SAN LUIS OBISPO COUNTV PLANNING R BUILDING �Q�f�Q SLOPLANNING.ORG 2) Workshops — the SBDC will offer Business Start-up Orientation; Marketing Your Product or Service; Access to Capital; Introduction to E*Commerce; Franchising as a Business Option; How to Research I Your Business Idea and Develop a Business Plan; and other workshops as needs are ide�tified. 3) "I� for Small Business"—this program is designed as a self-assessment tool for e�cisting small business. I The program consists of 275 questions that cover six areas of conducting business. A sofiware program I computes answers to the questions and the topics are rated from weaknesses to strengths. Referzals are provided for follow-up. I I 4) Marketing — the SBDC will partner with a representative of the city or country Economic Development Department or a desig�ee (chamber of commerce or Main Street Association)to promote services of this II program and the City or County as being the agency helping to undenvrite these services for the 1 business community. The SBDC can also work to develop a survey to use in the business community to I help the]ocal jurisdiction determine small business needs. 5) Entrepreneurial Traini�g — in English and Spanisli. The SBDC will conduct small fee based courses in Entrepreneurship to help individuals and businesses to develop a working business plan. The courses will be behveen 18 to 30 hours in length. 6) Building Child Caze Business - in partnership with EOC. This progam would walk e�sting providers and new potential providers with the resources necessary to ef�'ectively run a child caze business, the necessary requirements, contracts and policies, setting rates, time and space calculations and requirements, record keeping and developing a business structure. The funds would provide funds necessary to hire a qualified experienced child care expert to facilitate the 6 week workshops, and materials. 7) International Trade Course — the SBDC will co-sponsor a ten week class covering the topic of intemational trade. The course is normally done in concert with the Economic Vitality Corporation of San Luis Obispo. 8) Emergency Prepazedness and Response — the SBDC can offer a workshop on emergency preparedness for the small business communiry. The center has access to quality materials that have been produced by the federal government,the Red Cross and other agencies. Likewise, the SBDC stands ready to help the business community after a natural disaster. As an example, the SBDC dedicated a financial consultant to San Luis Obispo County following the Freeze in 2006 and Paso Robles following the San Simeon Earthquake. The consultant helped the business community with SBA disaster relief applications, and going door to door to inform the business community of the programs that were available to them for recover including the local communiry bank funded Earthquake Relief Fund. b. Describe how existing'programs and/or services will be expanded and what percentage of an increase is expected7 ,.,. _... �.,, .. .,_,. .... ._.. ... ....... ... ... w ,,.. ., . ..n .. __ . . _..... ., :,,.:. .. ... __. -. ..,.,. -.... ..... .: CqMMUNITV DEVELOPMENT BLOCKGRAN7(CDBG)PROGRAM /� PAGE 30F 10 APPLICATION FOR THE 2008 PROGRAM YEAR / /�� /� / OCTOBER 1,2007 SAN LUIS OBISPO COUNTV PUNNING E�BUILDING �� ( SLOPUWNING.ORG Under the new configuration of the SBDC, services will be offered in additional locations through out the County. Workshops will be held at our location on Broad Street, as well as various banks offer space throughout the county, including but not limited to: Paso Robles, Templeton, San Luis Obispo, Arroyo Grande, I Nipomo, Los Osos. I Consulting services will also be taken into the field as compared to the past where clients came to an I� office in San Luis Obispo. On-site consulting has taken place in most communities on an as needed basis or I as part of our agreement with communities that have contracted with the SBDC through CDBG funds. I I A percentage increase is difficult to determine, but with new requirements from the SBA and seeking long term clients, it would be expected to see moderate increase of 10%. 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). _ Acquisition of real property _ Disposition of real property _ Public facilities and improvements(may include acquisition, construction, reconstruction, rehabilitation or installation) _ Privately owned utilities Clearance and remediation activities Public services Interim assistance _ Relocation of individua7s,families,businesses, non-profit organizations, and/or farms Loss of rental income Removal of architectural barriers _ Housing rehabilitation _ New housing construction(under limited circumstances) _ Homeownership assistance _ Housing services _ Code enforcement _ Historic preservation Commercial or industrial rehabilitation X Special economic development X Technical assistance and planning studies 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? If the SBDC program does not received funding then this eight-year old program could disappear. The SBDC has funding available to it from the federa] govemment, however, those funds can only be accessed via cash match. By the fact that this program has already downsized with the loss of State Funds, the loss of local funds would prove to be critical to the continuation of the program. , .,...,...,.- _.:� _.,. . . _a.,.- _, _...�.: . . .. . . . ........... . .:... . .. .. .. ....... . .. .. . .� ,...._.... ... .....,..,...... COMMUNITV DEVELOPMENT BLOCK GRANT(CDBG)PROGR4M n PAGE 4 OF 10 APPLICA710N FOR THE 2008 PROGRAM YEAR ✓/a �� OCTOBER 1,2007 SAN LUIS OBISPO COUN7V PLANNING&BUILDING � SLOPLANNING.ORG This program can bring one dollar from the federal govemment for each dollar that comes in from local funders. The SBDC statewide has been determined to generate $9 to $12 in new t� revenues for each dollaz contributed to it The Cuesta College SBDC has provided job creation (257 jobs since 2000) and has ' helped to bring an average of$I,000,000 each year into the economy of the county via loans, sales.increases and equity injection. 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs,etc.): Cuesta College has operated the SBDC for eight plus years. In its current set-up, there is a fulltime Director of Operations for the SBDC, a full-time Program Services Specialist to operate the day to day activities of the Center, and five specialized business consultants. The director facilitates the program through partnerships and management of the program. The Program Services Specialist coordinates the delivery of services. That person schedules all the workshops, ! and counseling services. Business Consultants deliver the direct client services. NATIONAL OBJECTIVES CRTTERIA 8. Does the proposed project or activity meet one of the three natioual objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and ezplain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Departrnent of Housing and Urban Development(HiJD). NOTE: To meet this national objective, the proposed activity must benefit a speciftc clientele or residents in a particular area of the County or participating city, at least 5] percent of who are low- and moderate-income persons. The SBDC program supports individuals who are looking to improve their economic condition. The County is one that depends on tourism, service industry, retail and agriculture for the majority of job crearion. However, each of those industries foundation is entry leveUminimum wage jobs. Thus providing an option for people to seek self-employment is critical to the economic well-being of the individual and the county as a whole. Currently, only 11%of the population can pwchase a median priced home iu this county. Also, there is approximately 5,000 homeless in the County and creating their own job may be the only option for employment they have. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective,the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. c. X Meets community development needs having a particular utgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. ,.:._... n.�- ._ :,�. �. ,.,., .<. . �..,::, _ .. .. . . ,...... _ , . _ ,,,... . ...:.... ,..,.... . .. ......... __...... CAMMUNIN DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM ///�� PAGE 5 OF 70 APPLICATION FOR THE ZOOB PROGRAM YEAR ��^/�� OCTOBER 1,200I SAN LUIS OBISPO COUNTY PLANNING&BUILDtNG � SLOPLANNING.ORG NOTE: To meet this national objective, the proposed activity must deal �vith major catastrophes or emergencies such as floods or earthquakes. In 2006 and 2003, this Counry was hit with a Freeze Disaster and San Simeon Earthquake. The SBDC provided a financial consultant to help businesses apply for SBA Disaster Loans. The SBDC consultant also promoted the Earthquake Recovery Loan Fund that was sponsoied by four local banks. The consultants packaged one loan through that loan fund. Nationwide, the SBDC has helped small businesses get back on their feet during times of natural and tercorism disasters. 9. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or house6olds) to beuefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project o* program (regardless of income group): 200 Persons/households(circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (eaming 51%- 80%or less of the County median-income)? 60 Persons/households(circle the applicable unit) c. Of the total number of persons or households entered above, how many will be v� low-income(earning 50%or less of the County median-income)? 40 Persons/households (circle the applicable unit) 10.Who are the clients of your organization? (Example: low- to moderat�income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) The SBDC program works with anyone who qualifies as a small business or potential small business. (This is a requirement of SBDC contract with the SBA). Our history since 2000 shows that we work with women, minoriries, low-to-moderate-income persons, veterans, young entrepreneurs, and people with backgound in farm labor. I1. How will the clients bene5t from this project? The SBDC program is designed to help individuals determine if their business idea is feasible. Normally, the client wanting to start a new business is taken through the Business Planning process. The process gives them good information to make a go-no-go decision about starting a business. We do not encourage people to leave their day jobs, if they have one, until they feel comfortable that their idea can replace their current income. The SBDC helps existing businesses with improving business operations, which can cut down on expenses. Or it helps businesses with marketing strategies that can increase sales and revenues. In turn new jobs for the community can be created. The SBDC also helps small businesses with loan packaging. ., ...,.., ,.w..,,...a, _ ...._..:,_ . ._......m.... .. .... .. . . :. .......: ... ..... . . . ... ..::_ . ..._._. ...,,..,.. ..��-.. ,,..�.:.... COMMUNITY DEVELOPMENT BIOCK GRANT(CDBG)PROGRAM PqGE 6 OF 10 APPLICATION FOR TNE 2008 PROGRAM YEAR /� � OCTOBER 1 2007 � SAN LUIS OBISPO CAUNTY PLANNING 8 BUILDING ✓" � y SLOPLANNING.ORG Small Businesses are owned and operated by local residents. Many times, a small business owner does not fall into the category of the rich. They may be moderate income at best. They just choose to work for themselves instead of someone else. BENEFICIARY DATA 12. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics)* The SBDC program is required by the federal govemment to capture as much demographic information about each client as possible. This information is then entered into a program call Client Activity Tracking System (CATS). The SBDC has the abiliry to create special sub-sets that permits it to run specialized reports. In regards to financial information,the SBDC collects this information on a self-certification form that is based on the income levels provided by San Luis Obispo County each yeaz. 13. How do you currently document income status of each clieut? (Eaample: very low, low- and moderate-income)* As noted above, each client that lives in the County of San Luis Obispo is provided a client self- certification form to fill out along with a request for counseling form. This information is then entered into the CATS system, and readily accessible on a quarterly basis for reporting. *NOTE: You are required to provide beneficiary data at the end of each quarter of the fiscal year if funds are drawn. FINANCIAL INFORMATION 14. Total amount of CDBG funds requested: $ 80,000 Please identify the jurisdiction(s)to which you are applying*: Arroyo Grande, Atascadero, Grover Beach,Paso Robles. San Luis Obisao. Countv of San Luis Obisao If you are requesting CDBG funds from more than one jurisdiction, please break down the amount shown above by the jurisdiction listed below. City of Anoyo Grande: $5 000 City of Paso Robles: $5.000 City of Atascadero: $5,000 City of San Luis Obispo: $5,000 City of Grover Beach: 5 000 County of San Luis Obispo: $55.000 APPIICATION FOR THE ZOOS PROGRAM YEAR� ,) ......,. .,� ,. .. _.,._. .,..-,_ ....�...,. .. .: .�,..9., . �3/..,"�S OPTLANNI....__,..�.. CAMMUNI7V DEVELOPMENT BLOCKGRANT CDBG PROGRAM PAGE 7 0F 10 1,2007 SAN LUIS OBISPO CAUNTV PLANNING E�BUILDING Q' NG.ORG *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of Friday, October 5, 2007. 15. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Reveoues: 1. CDBG Funds requested $ 80,000 2. Other Federal fund(s)(please describe below) $ 140,000 3. State source(s) (please describe below) $ 50.000 4. Local source(s)(please describe below) $ 5. Other funds (please describe below) $ 5.000 Total Revenues $ 275,000 2) Federal -SBA Funds—contract with $1 to $1 match required 3) State—Contract from California Community Colleges Chancellor's Office 4) Local— none at present-contributions from local businesses will be sought 5) Other—Program income from workshops, and Rx for Small Business. b. Exaenditures: List below by item or cost category. Director $ 68,000 Administrative Assistant $ 37,000 Business Consultants $ 50,000 Fringe Benefits $ 59,000 Accounting/Fiscal Services $ 5,000 Promotion/Advertising $ 10,000 Telephone/Website hosting $ 2,800 Utilities $ 1,200 Supplies $ 1,000 Mileage $ 2,100 Workshop Materials/Handouts $ 1,000 Rent $ 30,000 Copier $ 3,600 Postage $ 1,800 Printing $ 1,000 Insurance $ 1,200* Library $ 1,000 * In-kind contributions. 16. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available oow? If not, when will t6ey be available? And froro w6at source(s)? Cuesta College is able to access federal funds with Iceal cash match. Cash match can be either cash or in-kind. However, a program can be cash match rich and cash poor. Thus, even though the SBDC .. , -.. .. .,_... ..... . . ..... ......_ _ . .,_- . ....... .,:...:.:... . _ ...:. , _...,_ . . _ _.._,.,. . ._.. ,�,,...,._...,. COMMUNIN DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM / PAGE 8 OF 10 , APPUCATION FOR THE 2008 PROGRAM YEAR Q��r�(� OCTOBER 1 2007 SAN LUIS OBISPO C.OUN7V PLANNING S BUILDING � T SLOPLANNING.ORG i � ` _ _ _ _ _ � , program can match up to 50% of the federal dollars with in-kind, the college is planning to match the federal funds with no more than 25% in-kind. The federal dollars are available on a calendar year. The first six months of 2007 are supported by CDBG funds that are currently in place. The college also has some program income dollars, which does not count as cash match,but which can be applied to any line item. 17. Will CDBG funds be used to matc6/leverage other funds? List below funding sources and amounts aod identify award dates of these sources. � YES! CDBG funds will be matched dollar for dollar. Thus, for every $1,000 provided through CDBG funds, $1,000 of federal money can be brought into the county and cities though the SBDC program. SBA funding is awarded on an annual basis. Contract year is the calendar year. The Cuesta College SBDC will have access to $140,000 for 2008 beginning January 1. I certi that the information in this application is true and accurate to the best of my knowledge and ability. �.�L(,c�` � �,C,� l° f� l�� Signature Date Cynthia Wilshsuen Director Printed or typed name Title Note to analicant: The County and cities require all of the grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than$1 million*. Provide documentation regarding abiliry to provide the required coverage. * Liability coverage may vary by jurisdiction. Please call the city/county contact to verify limiu. Reporting of beneficiary data on a quarterly and year-end basis is required for HLTD purposes. If you aze successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awazding jurisdictions and approved by the County oF San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable enviro�unental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the federal funds. . .,,.,,.-... ,, . ..,...:..,...,.,w_,..... ....... ...w .. _ ,.,.. . ....,...,, . ., .:-,... . .::: :.,. . ., .:�..:,,. .. ,:_,:. .-. ,, .w.�..,,..:.,...z� COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG�PROGRAM PAGE 9 OF 10 APPLICATION FOR THE 2008 PROGRAM YEAR [///] OC70BER 1,2007 SAN LUIS OBISPO COUNTV PLANNING 8 BUILDING -/a-I '�� SLOPLANNING.ORG � .. -� � If you need assistance or have questions regarding this application, please contact any of the persons listed below. Yow application(s) can be dropped off or mailed to the following locations: • Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street (P.O. Box 550), Arroyo Grande, CA 93421, (805) 473-5420. • Valerie Humphrey, Public Works Dept., City of Atascadero, 6907 EI Camino Real, Atascadero, CA 93422, (805)470-3460. • Janet Reese, Community Development Dept., City,of Grover Beach, 154 S. Eighth St.,Grover Beach, CA 93433, (805)473-4520. • Ed Gallagher, Community Development Dept., City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446, (805)237-3970. • Peter Brown, Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis Obispo, CA 93401,(805) 781-7170. • Tony Navarro,Dept. of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA 93408, (805) 781-5787. APPLIGATIONFORTHE2008PROGRAMYEAR�.� .... �....-�,......� .� ..... �. ...� .:... :(. /j. ..,. . . , ..,. ..._.,: _... . >:,,...............:-- � COMMUNIN DEVELOPMEN7 BLOCK GRANT(CDBG)PROGRAM PAGE 10 OF 10 (// / OCTOBER1,2007 SAN LUIS OBISPO COUNTV PLANNING&BUILDING ( Q�-` � SLOPLANNING.ORG � . b. � pRROV� ° �� INCORPORRTEO 92 � U m • # �u�v �o. is�i * . C4��FORN�P . MEMORANDUM TO: CITY COUNCIL FROM: �j;�, KELLY HEFFERNON, ASSOCIATE PLANNER SUBJECT: CLARIFICATIONS TO CONDITIONS OF APPROVAL NO. 44, 47 AND MITIGATION MEASURE 12.1 — ITEM 9.B. DATE: NOVEMBER 13, 2007 Changes are shown in italics for the below conditions: Condition of approval No. 44 should read "prior to issuing a certi�cafe of occupancy'; all public utilities shall be operational (instead of"prior to issuance of building permiY'). Condition of Approval No. 47 and Mitigation Measure 12.1 have been modified as follows: 47. Similar to MM 12.1, Lierly Lane shall be improved along the project boundary as follows (the applicant has the option of bonding for street improvements prior to issuance of building permit): ■ 20 feet street width from curb to curb, tapering to the east prior to property boundary, as per the approved East Village Neighborhood Conceptua/P/an. • Concrete curb and gutter on project side of the street. ■ 21 feet wide right-of-way. ■ 6-foot PUE on the west side MM 12.1: Lierly Lane shall be improved along the project boundary as follows (the applicant has the option of bonding for street improvements prior to issuance of building permit): • 20 feet street width from curb to curb, tapering to the east prior to property boundary, as per the approved East Village Neighborhood Conceptual Plan. • Concrete curb and gutter on project side of the street. • 21 feet wide right-of-way. • 6-foot PUE on the west side Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande — Public Works Dept. Timeframe: Prior to issuance of Building Permit pRROY� 9�b� O�` �',p �' N1CONiORATED 92 F � m CITY OF ARROYO GRANDE * '"""0. 1°" } CITYCOUNCIL c4��FORN�P NOTICE OF PUBLIC HEARING , , On TUESDAY, NOVEMBER 13, 2007, the Arroyo Grande City Council will conduct a public hearing at 7:00 P.M. in the COUNCIL CHAMBERS at 215 E. BRANCH STREET to consider the following item: PLOT PLAN REVIEW CASE NO. 06-009; APPLICANT: TONY JANOWICZ; LOCATION: 795 EAST CHERRY. The City Council will consider a proposal to remove an existing house and accessory structures on the subject property and construct a new home and garage further back on the lot. In compliance with the California Environmental Quality Act, the Community Development Department has prepared a draft mitigated negative declaration. If the City Council does not feel that this mitigated negative declaration is appropriate, project approval will not be considered. The City Council may also discuss other hearings or business items before or after the item listed above. If you challenge the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Comments may be either: (1) mailed to the Community Development Department, P.O. Box 550, Arroyo Grande, CA 93421; (2) delivered in person to the Community Development Department at 214 East Branch Street, Arroyo Grande, CA or (3) provided in person at the Public Hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalidate the action of the legislative body for which the notice was given. Information relating to these items is available by contacting the Community Development Department at 473-5420. The Council meeting will be televised live on Charter Cable Channel 20. � Kelly Wet ore, �ity Clerk Publish 1T, The Tribune, Friday, November 2, 2007 qb - I pRROy� �� cy a INCORFOFATEU 9.Z F V m t �u�v io. ien * c9��FORN�P MEMORANDUM TO: CITY COUNCIL FROM: ��, KELLY HEFFERNON, ASSOCIATE PLANNER SUBJECT: CONSIDERATION OF PLOT PLAN REVIEW CASE NO. 06-009 TO REMOVE AN EXISTING RESIDENCE AND ACCESSORY STRUCTURES AND CONSTRUCT A NEW RESIDENCE AND GARAGE; APPLICANT — TONY JANOWICZ; LOCATION — 795 EAST CHERRY AVENUE DATE: NOVEMBER 13, 2007 RECOMMENDATION: It is recommended the City Council adopt a Resolution approving Plot Plan Review Case No. 06-009. FINANCIAL IMPACT: There are no financial impacts to the City with approval of this project. BACKGROUND: The original proposal was to remove an existing 811 square foot single-family residence and accessory structures on the project site and construct a new 1,881 square foot residence (the "replacement house") with garage and workshop further back on the property. The Planning Commission considered that proposal on June 6, 2006, December 5, 2006, January 16, 2007, and April 17, 2007 and adopted a Resolution approving the project on June 9, 2007 (see Attachments 1-5 for Meeting Minutes). On August 14, 2007, the City Council considered Plot Plan Review No. 06-009 on an appeal and on a 4:1 vote, took tentative action to deny the project, without prejudice, based on concerns regarding the size and design of the proposed residential structure and its location in an agricultural buffer (see Attachment 6 for Meeting Minutes). On September 11, 2007, the City Council considered a Resolution upholding an appeal and denying Plot Plan Review No. 06-009. No action was taken and the item was continued to the November 13, 2007 Council meeting to allow the applicant to return to the Council with revisions addressing the concerns identified. Based on Council and neighbor concerns, the applicant has revised the project to reduce the square footage of the house from 1,881 to 1,600 square feet, and moved the replacement'house further away from the neighboring property and from Lierly Lane to allow greater separation from the neighbor's property and preserving their southern °1b - a- CITY COUNCIL PPR 006-009 NOVEMBER 13,2007 PAGE 2 view. The applicant has also changed the height of the rear fence separating the two properties from six feet (6') to four feet (4'), per the neighbor's request. This is considered a substantially revised project from what the Planning Commission reviewed and approved. It should be noted that a more accurate survey revealed that the existing house is 830 square feet, not 811 square feet, and determined that one of the accessory structures serves as actual living space (270 square foot studio). Therefore, total existing living space on the property is 1,100 square feet. A comparison of submittals is shown in the table below. Com arison of Submittals Square Square Front Side Rear Distance from footage footage of setback setback setback Ag. property of replacement (from (from line existing house Lierly neighboring living Lane) property) s ace Previous 811 1,881 20' 10' 21'-10" 69' (approx.) Pro osal Current 1,100 1,600 30' 16' 14'-7" 69' (approx.) Proposal Difference: 289 281 10' 6' 7'-3" None ALTERNATIVES: The following alternatives are offered for Council's consideration: - Adopt a Resolution approving Plot Plan Review Case No. 06-009; - Modify the Resolution as appropriate and approve the project; - Take tentative action to deny Plot Plan Review Case No. 06-009 and direct staff to prepare a resolution for final action; or - Provide other direction to staff. ANALYSIS OF ISSUES: Zoning: The land use designation of the subject property is Single Family Residential Medium Density (SFR-MD). On October 23, 2007, the City Council adopted an Ordinance amending the Zoning Map for the 12.77-acre Subarea 2 property, which includes the project site, from Residential Rura1 (RR) to Single Family Residential (SF). The project meets all Development Code requirements for the SF zoning district. Historical Resources: The subject property is not located within a historic district and is not a recorded historic or pre-historic site. Included as Attachment B of the Initial Study is a letter from LSA Associates, Inc. detailing their findings with regard to the historic resource component of the subject property. gh - 3 CITY COUNCIL PPR 006-009 NOVEMBER 73, 2007 PAGE 3 Agricu/tura/Buffer.• The project property line is located roughly fifteen feet (15') from existing agricultural operations. Given the size of the lot (14,586 square feet), all but the northern most 1,500 square feet of the property is located within the Agricultural Preservation Overlay District (AG-2.2). The entire property lies within the agricultural buffer assuming a one hundred thirty foot (130') wide buffer, as specified in the approved East Village Neighborhood Plan (EVNP). Per Development Code Section 16.12.170(E)(2), the buffer area shall be a minimum of one hundred feet (100') wide, measured from the edge of the designated agricultural district, and shall include a twenty-foot (20') wide �andscaped transition area. Almost all of the property is located within the City-designated agricultural buffer. The project includes a 35-foot wide landscape strip along the southern boundary, which is fifteen feet (15') wider than what the Code requires. Development Code Section 16.28.020(C) states that "The primary purpose of the AG- 2.2 overlay district is to provide for a mechanism to minimize potential conflicts between agricultural and non-agricultural land uses. This district is to provide for an agricultural buffer transitional area and requires that new development and changes in use require discretionary approval in accordance with Section 16.12.170(E)." Development Code Section 16.12.170(E)(1) defines "developmenY' as subdivisions of land, use permits, and building permits for new residential units. A plot plan review is the discretionary permit utilized to evaluate the proposed replacement house in the context of the agricultural buffer. Development Code Section 16.12.170(C) states that "the purposes of this section, therefore, are to promote the general heath, safety, and welfare of the City; to preserve and protect for exclusive agricultural use those lands zoned for agricultural use; to support and encourage continued agricultural operations in the City; and to provide public information regarding this section which outlines the inherent potential problems associated with living, purchasing and/or residing adjacent to agricultural lands. These potential problems include, but are not limited to the sounds, odors, dust and chemicals that may accompany agricultural operations." In summary, the general purpose of the buffer is to create distance (and screening) between residential uses and agricultural uses to avoid negative economic impacts to the agricultural activities and to minimize health, safety and general welfare impacts (i.e. chemicals, dust, noise, odors, etc.) for neighboring residential uses. It should be noted that the buffer, when applied to the subject property, is not a prohibition on residential uses on the subject property. Development Code Section 16.12.170(E) indicates that "no new residential use shall be permitted within the buffer area unless it is determined there would be no other economically viable use of the property." In this case, the property is zoned for residential use, has historically had a residential structure on the site, and there is no other economically viable use of the property. �� '� CITY COUNCIL PPR 006-009 NOVEMBER 13, 2007 PAGE 4 The Development Code does not specifically address the particular situation of demolishing an existing house and rebuilding on the same site within the agricultural buffer. Therefore, policy interpretation by City Council is necessary to consider this project application. Staffs interpretation of the Development Code provisions is that the project would not be precluded since it. increases both the existing buffer area and landscaped screening, and preservation of the entire buffer cannot be achieved without eliminating economically viable use of the property. Given the zoning on the property, it is also important to note the existing situation represents a non-conforming structure, not a non-conforming use. In most circumstances, replacement of non-conforming uses or ,structures would only be allowed if damaged or destroyed due to fire or natural disaster. The purpose is to encourage future redevelopment of a site to transition structures to conforming ones. For example, replacement of a commercial unit in a residential zone should be a residential use. In this case, redevelopment of the site cannot conform to the buffer requirements without eliminating all economically viable use of the property. Therefore, staff believes the only feasible expectation is to increase the distance between the two (2) uses and enhance the existing buffer at this location, thereby decreasing the non- conformity. Staffs opinion is that a 1,600 square foot house on a 14,586 square foot lot is not an unreasonable use of the site. This is based on the fact that Council's direction during deliberations of Development Code provisions regarding buffer requirements was to allow reasonable expansion of existing structures within the buffer area. Therefore, a modest increase in size to a replacement structure would appear to be consistent with that direction. Drainage: The project site is relatively flat. Stormwater currently flows across the adjacent property to the west towards the end of Myrtle Street. A preliminary grading and drainage plan was prepared for the project site by William R. Dyer, which provides drainage calculations and a drainage solution (see Attachment C of the Initial Study). The proposed drainage solution is to retain stormwater on-site in a drainage basin having a capacity of 1,175 cubic feet and depth of 1.5 feet. The proposed basin is located within the 35-foot wide landscape strip. Location of Structure: The neighboring property owner has expressed concerns regarding the close proximity of the proposed structure to her property. The location of the structure was proposed to maximize the size of the buffer and landscaped area. However, the applicant has since adjusted the location of the structure on the site per the neighbor's request. Density Transfer. There was some discussion at the Planning Commission regarding whether the full agricultural buffer could be achieved through a density transfer to other property owned by the applicant within Subarea 2. Density transfers are not currently provided for in the q b _5 CITY COUNCIL PPR 006-009 NOVEMBER 13,2007 PAGE 5 Development Code. Therefore, approval of a density transfer would require a Development Code amendment, which would be possible only if the applicant was voluntarily agreeable to the transfer, and would result in smaller lot sizes than currently planned for Subarea 2. When approached regarding the potential for a density transfer, the applicant expressed concerns regarding the lot sizes that would be created on his other property under a density transfer proposal. Roadway Improvements: East Cherry Avenue is proposed to be widened from the existing 16 feet to 24 feet along the property boundary from curb to curb. Right of way required is 25 feet without sidewalk, or an additional 9 feet of right of way. With sidewalk, as conditioned, right of way required would be 32 feet. The existing structure is 19.5 feet away from Dirt Cherry, and would be 10.5 feet away from the right away with no sidewalk, less than the required minimum street side yard setback of 15 feet. With sidewalk, the existing structure would be roughly four feet from the edge of right of way. A 6-foot wide Public Utility Easement (PUE) beyond the right of way for utility conduits and boxes behind the curb would also be required on the north side. The Lierly Lane easement adjacent to the project site, which is partly owned by the applicant, is currently 8 feet wide. An additional 13 feet is necessary to improve the private street to 21 feet wide, including curb and gutter but no sidewalk. A 6-foot wide PUE beyond the right of way for utility conduits and boxes behind the curb would be required on the western side of the private street. The existing structure is setback 8 feet from the proposed right of way, which is 17 feet less than the required front yard setback of 25 feet. � Conditions of Approval: Staff has prepared a Resolution with draft conditions of approval for the Council's consideration (see Exhibit "A" of the attached Resolution). The project is subject to the SF zoning requirements, and is conditioned to improve East Cherry Avenue to City standards (including curb, gutter and sidewalk) and widen Lierly Lane along the property boundary (curb and gutter). To ensure that landscaping within the agricultural buffer is developed and maintained, the following mitigation measures have been included in the conditions of approval: MM 2.2: The applicant shall submit a �na/landscape plan for the agricultural buffer, prepared by an environmenta/ specialist or professional biologist familiar wifh agricultural buffers, to be reviewed and approved by the Community Development Department and the Parks, Recreation and Facilities Department to ensure that the plant selection provides effective and appropriate screening with fast growing evergreen trees and shrubs. The final landscape p/an shall be consistent with the "Landscape Ag Buffer P/an"prepared by Firma for the project site, dated January 29, 2007. The final landscape plan shall include additional species other than Bottlebrush. qb -� CITY COUNCIL PPR 006-009 NOVEMBER 13, 2007 PAGE 6 MM 2.3: A deed restriction shal/be placed on the property indicating that the property owner(s) shall maintain fhe /andscape buffer and that planfs shall not be removed unless diseased or dead. If any plants are removed, they shall be rep/aced in kind. ADVANTAGES: � The following are positive aspects of the project with respect to the goals and policies of the City: • The project will increase the existing buffer area between structures and the adjacent agricultural property by 35 feet. • The project will provide increased landscaped screening between the structures and the adjacent agricultural property. • Relocating the residential structure further back on the lot and providing necessary right-of-way would provide an opportunity to widen East Cherry Avenue and Lierly Lane. • Redevelopment of the site will improve the overall appearance of the property and neighborhood. • The proposed replacement house is 281 square feet smaller than the original submittal, and therefore closer to the existing square footage of living space on the site. • As revised, the replacement house is located further away from the adjacent residence to the north, yet maintains the same distance from agricultural operations. The revised project also allows an improved view of the agricultural land for the neighboring property. DISADVANTAGES: • Although the proposed replacement house is smaller than the previous submittal, it still is 500 square feet larger than the existing square footage of living space on the site. The increase in living space may intensify the use and occupancy within the agricultural buffer. ENVIRONMENTAL REVIEW: Staff has reviewed this project in compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines and the City of Arroyo Grande Rules and Procedures for Implementation of CEQA. Based on the review, staff finds that this project will not have a significant effect on the environment. Therefore, staff has prepared a negative declaration with mitigation measures for the City Council's consideration (see Initial Study, Attachment 7). PUBLIC NOTIFICATION AND COMMENTS: A public hearing notice was sent to all property owners within 300 feet of the proposed project and was published in the Tribune on Friday, November 2, 2007. Included as Attachment 8 are letters received since December of last year. qb- `7 . CITY COUNCIL PPR 006-009 NOVEMBER 13, 2007 PAGE 7 Attachments: 1. Planning Commission Meeting Minutes of June 6, 2006 2. Planning Commission Meeting Minutes of December 5, 2006 3. Planning Commission Meeting Minutes of January 16, 2007 4. Planning Commission Meeting Minutes of April 17, 2007 5. Planning Commission Meeting Minutes of June 19, 2007 6. City Council Meeting Minutes of August 14, 2007 7. Initial Study Attachment A: Landscape Ag Buffer Plan prepared by Firma dated January 29, 2007 Attachment B: Letter from LSA Associates, Inc. dated August 28, 2006 Attachment C: Preliminary Grading and Drainage Plan prepared by William R. Dyer dated March 2, 2007 8. Letters from the public regarding the project , S:\Community Development�PROJECTS�PPR\06009 Janowicz�11-13-07 CC Report.doc � (J U RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING PLOT PLAN REVIEW CASE NO. 06-009 FOR PROPERTY LOCATED AT 795 EAST CHERRY ` AVENUE, APPLIED FOR BY TONY JANOWICZ WHEREAS, the Planning Commission of the City of Arroyo Grande held duly noticed public hearings on December 5, 2006, January 16, 2007, April 17, 2007, and June 9, 2007 to consider Plot Plan Review Case No. 06-009, filed by Tony Janowicz, to remove an existing residence and accessory structures and construct a new residence and garage on the subject property; and WHEREAS, the Planning Commission adopted Resolution No. 07-2030 on June 9, 2007 to approve the project; and WHEREAS, the City Council appealed the Planning Commission's approval of Plot Plan Review Case No. 06-009 on June 26, 2007 and held a duly noticed public hearing on August 14, 2007 at which time the project was tentatively denied; and WHEREAS, the City Council did not take action on September 11, 2007 to deny Plot Plan Review No. 06-009 and continued the item to the November 13, 2007 Council meeting to allow the applicant to return with a revised proposal; and WHEREAS, the City Council held a duly noticed meeting on November 13, 2007 to consider a revised proposal; and WHEREAS, the City Council has found that this project is consistent with the General Plan and the environmental documents associated therewith; and WHEREAS, the City Council has reviewed this project in compliance with the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the Arroyo Grande Rules and Procedures for Implementation of CEQA and has determined that a Mitigated Negative Declaration can be adopted; and WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following circumstances exist: FINDINGS FOR APPROVAL � Plot Plan Review Findings: 1. The proposed project is consistent with the goals, objectives, policies and programs of the Arroyo Grande General Plan. The proposed single-family residence meets all Development Code requirements for the Single Family Residential (SF) zoning district. 2. The proposed project conforms to applicable performance standards and will not be detrimental to the public health, safery or general welfare. The project approval is subject to all applicable requirements of the Municipal Code, thereby conforming to applicable performance standards. The project will not be detrimental to the public health, safety or welfare. q b -q RESOLUTION NO. PAGE 2 3. The physical location or placement of the use on the site is compatible with the surrounding neighborhood. The replacement house will be placed further back on the lot to provide greater distance between the residential use and adjacent agricultural operations. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby approves Plot Plan Review Case No. 06-009, with the above findings and subject to the conditions as set forth in Exhibit "A", attached hereto and incorporated herein by this reference. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this day of 2007. �6 _ lD RESOLUTION NO. PAGE 3 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY qb - � � RESOLUTION NO. PAGE 4 EXHIBIT "A" ' CONDITIONS OF APPROVAL PLOT PLAN REVIEW CASE NO. 06-009 Tony Janowicz 795 East Cherry Avenue _�MM INITY D V OPM NT D PARTM NT GENERAL GONDITIONS This approval authorizes the removal of an existing 830 square foot single-family residence and accessory structures on the project site and construction of a new 1,600 square foot residence and garage further back on the property. 1. The applicant shall ascertain and comply with all Federal, State, County and City requirements as are applicable to this project. 2. The applicant shall comply with all conditions of approval for Plot Plan Review Case No. 06-009. 3. This application shall automatically expire on November 13, 2009 unless a building permit is issued. Thirty (30) days prior to the expiration of the approval, the applicant may apply for an eztension of one (1) year from the original date of expiration. 4. Development shall occur in substantial conformance with the plans presented to the City Council at the meeting of November 13, 2007 and marked Exhibits "B1 — B3". 5. The applicant shall agree to defend at his/her sole expense any action brought against the City, its present or former agents, officers, or employees because of the issuance of said approval, or in anyway relating to the implementation thereof, - or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorneys fee's which the City, its agents, officers or employees may be required by, a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his/her obligations under this condition. DEVELOPMENT CODE 6. Development shall conform to the Single Family Residential (SF) zoning requirements except as otherwise approved. 7. Setbacks shall be as shown on the development plan except as specifically modified by these conditions. Gjb - la- RESOLUTION NO. PAGE 5 NOISE 8. Construction activities shall be restricted to the hours of 8:00 AM to 5:00 PM Monday through Friday. There shall be no construction activities on Sundays. Interior finish work is allowed on Saturdays that does not include hammering, the use of power tools or any other noise generating activities. On-site equipment maintenance and servicing shall be confined to the same hours (see also MM 8.1). WATER 9. All new construction shall utilize fixtures and designs that minimize water usage. Such fixtures shall include, but are not limited to, low flow showerheads, water saving toilets, instant water heaters and hot water recirculating systems. Water conserving designs and fixtures shall be installed prior to final occupancy. SPECIAL CONDITIONS 10. The applicant agrees to not contest the formation of an assessment district for improvements to East Cherry Avenue and Lierly Lane. 11. A landscaped agricultural buffer shall be installed along the southern property line. Prior to issuance of a building permit, the applicant shall submit a final landscape and irrigation plan for the agricultural buffer to be reviewed and approved by the Community Development Department and the Parks, Recreation and Facilities Department. The final landscape and irrigation plan shall be consistent with the "Landscape Ag Buffer Plan" prepared by firma, dated January 29, 2007. 12. Prior to issuance of a building permit, the applicant shall enter into an agricultural buffer maintenance and easement agreement with the City, in a form approved by the City Attorney; said agreement shall set forth the property owner's obligation to maintain the landscaped portion of the agricultural buffer (Landscaped Ag Buffer") and shall grant to City and easement for access to, inspection and maintenance of the Landscaped Ag Buffer. 13. In order to ensure establishment and maintenance of the landscaped Ag Buffer, prior to issuance of a building permit, the applicant shall provide a maintenance bond, letter of credit or other financial security instrument acceptable to the City Attorney. The security instrument shall be in the amount of 50% of the estimated cost of the labor and materials required to improve the Landscaped Ag Buffer, consistent with the approved landscape and irrigation plan, and shall be in full force and effect for a period of three (3) years from issuance of a building permit. 14. To guarantee the success of the landscaping, the applicant shall retain a qualified individual (e.g. arborist, landscape architecUcontractor, nurseryman) to monitor the new vegetation until successfully established, on an annual basis, for � b - �3 RESOLUTION NO. PAGE 6 no less than three (3) years. The first report shali be submitted to the Parks, Recreation and Facilities Director one (1) year after the initial planting and thereafter on an annual basis until the monitor, in consultation with the City, has determined that the newly planted vegetation is successfully established. The applicant, and the successors in interest, agrees to complete any necessary remedial measures identified in the report and approved by the Parks, Recreation and Facilities Director. 15. Access shall be from Lierly Lane. 16. East Cherry Avenue shall be improved to City standards along the property boundary (the applicant has the option of bonding for street improvements prior to issuance of building permit). 17. Lierly Lane shall be improved along the property boundary (the applicant has the option of bonding for street improvements prior to issuance of building permit). 18. The applicant shall submit a Phase I archaeological surface survey prior to any grading activities. 19. Consistent with the adjacent Cherry Creek project, the applicant shall extend the six foot (6') tall no climb wire fence along the south side of the improved East Cherry Avenue adjacent to the Agricultural Preserve property from the west project property line to east side of Lierly Lane. 20. A copy of these conditions shall be incorporated into all construction documents. 21. The retention basin shall be redesigned to accommodate the sidewalk extension. Bl11LDING AND FIRE DEPARTMENT 22. The project shall comply with the most recent editions of the California State Fire and Building Codes and the Uniform Building and Fire Codes as adopted by the City of Arroyo Grande. PRIOR TO ISSUING A BUILDING PERMIT: 23. The applicant shall show proof of properly abandoning all non-conforming items such as septic tanks, wells, underground piping and other undesirable conditions. 24. A demolition permit must be applied for, approved and issued. An approval letter from the San Luis Obispo County Air Pollution Control District (APCD) is required prior to issuance of a demolition permit. PRIOR TO OCCUPANCY: 25. The replacement residence must be fully sprinklered per Building and Fire Department guidelines. qb- �� RESOLUTION NO. PAGE 7 P Ig I _ WORKS D PARTM NT , N RA .ONDITIONS 26. Perform construction activities during normal business hours (Monday through Friday, 8 A.M. to 5 P.M.) for inspection purposes. 27. Install deep tree root barriers for all trees planted adjacent to water, sewer and storm drainage lines and curb, gutter & sidewalk. IMPR(�VEMENT PLANS 28. All project improvements shali be designed and constructed in accordance with the City of Arroyo Grande Standard Drawings and Specifications. 29. Submit four (4) full-size paper copies and one (1) full-size mylar copy of approved improvement plans for inspection purposes during construction. 30. Submit as-built plans at the completion of the project or improvements as directed by the Director of Public Works. One (1) set of mylar prints and an electronic version on CD in AutoCAD format shall be required. 31. The following Improvement plans shall be prepared by a registered Civil Engineer and approved by the Public Works Department: a. Grading, drainage and erosion control. b. Street paving, curb, gutter and sidewalk. c. Public utilities. d. Water and sewer. e. Landscaping and irrigation. f. Other improvements as required by the Director of Public Works. 32. The site plan shall include the following: a. The location and size of all existing and proposed water, sewer, and storm drainage facilities within the project site and abutting streets or alleys. b. The location, quantity and size of all existing and proposed sewer laterals. c. All existing and proposed parcel lines and easements crossing the property. d. The location and dimension of all existing and proposed paved areas. e. The location of all existing and proposed public or private utilities. 33. Improvement plans shall include plan and profile of existing and proposed streets, utilities and retaining walls. 34. Landscape and irrigation plans are required for landscaping within the public right of way, and shall be approved by the Community Development and Parks and Recreation Departments. The Director of Public Works shall approve any qb -15 RESOLUTION NO. PAGE 8 landscaping or irrigation within a public right of way or otherwise to be maintained by the City. WATER 35. Construction water is available at the corporate yard. The City of Arroyo Grande does not allow the use of hydrant meters. GRADING AND DRAINArE 36. All grading shall be done in accordance with the City Grading Ordinance. FEES . 37. The applicant shall pay all applicable City fees at the time they are due. 38. Fees to be paid prior to plan approval: a. Plan check for grading plans based on an approved earthwork estimate. b. Plan check for improvement plans based on an approved construction cost estimate. c. Permit Fee for grading plans based on an approved earthwork estimate. d. Inspection fee of public works construction plans based on an approved construction cost estimate. SFWFR 39. Once City sewer is available, the applicant shall properly abandon the existing private septic system and the new residence shall hook up to the City's sanitary sewer system (see also MM 13.1). 40. All sewer laterals with'in the public right of way must have a min. slope of 2%. PUBLIC UTILITIES 41. Underground all new public utilities in accordance with Section 16.68.050 of the Development Code. 42. Underground improvements shall be installed prior to street paving. 43. Submit all improvement plans to the public utility companies for approval and comment. Utility comments shall be forwarded to the Director of Public Works for approval. 44. Prior to approving a building permit, all public utilities shall be operational. STREETS 45. Street structural sections shall be determined by an R-Value soil test, but shall not be less than 3" of asphalt and 6" of Class II AB. qb- /� RESOLUTION NO. PAGE 9 46. Overlay, slurry seal, or fog seal any roads dedicated to the City prior to acceptance by the City may be required as directed by the Director of Public Works. 47. Similar to MM 12.1, Lierly Lane shall be improved along the project boundary as follows (the applicant has the option of bonding for street improvements prior to issuance of building permit): ■ 20 feet street width from curb to curb. ■ Concrete curb and gutter on project side of the street. ■ 21 feet wide right-of-way. ■ 6-foot PUE on the west side 48. Similar to MM 12.2, the extension of East Cherry Avenue shall be designated as a local street and shall adhere to the following design standards (the applicant has the option of bonding for street improvements prior to issuance of building permit): ■ 25 MPH design speed ■ 24 feet street width from curb to curb. ■ Concrete curb, gutter and sidewalk on project side of the street. • Traffic index of 6.5 • 6-foot PUE on the north side C;RADINC-; 49. Perform all grading in conformance with the City Grading Ordinance. 50. Submit a preliminary soils report prepared by a registered Civil Engineer and supported by adequate test borings. All earthwork design and grading shall be performed in accordance with the approved soils report. 51. Submit all retaining wall calculations for review and approval by the Director of Public Works for walls not constructed per City standards. DRAINAGE 52. All drainage facilities shall be in accordance with the Drainage Master Plan. 53. The applicant shall retain all increased stormwater on-site. DEDICATIONS AND EASEMENTS 54. All easements, abandonments, or similar documents to be recorded as a document separate from a map, shall be prepared by the applicant on 8 1/2 x 11 City standard forms, and shall include legal descriptions, sketches, closure calculations, and a current preliminary title report. The applicant shall be responsible for all required fees, including any additional required City processing. �j 6 _ 1'? RESOLUTION NO. PAGE 10 � 55. Street tree planting and maintenance easements shall be dedicated adjacent to all street right of ways. Street tree easements shall be a minimum of 10 feet beyond the right of way. 56. The applicant shall dedicate the appropriate right of way for the extension of East Cherry Avenue. 57. A Public Utility Easement (PUE) shall be dedicated a minimum 6 feet wide adjacent to all street right of ways. The PUE shall be wider where necessary for the installation or maintenance of the public utility vaults, pads, or similar facilities. PERMITS 58. Obtain a grading permit prior to commencement of any grading operations on site. � ArRFFMFNTR 59. Inspection Agreement: Prior to approval of an improvement plan, the applicant shall enter into an agreement with the City for inspection of the required improvements. IMPROV M NT S CURITI S 60. All bonds or security shall be in a form acceptable to the City, and shall be provided prior to issuance of building permit, unless nbted otherwise. The Improvement securities shall be such that they shall not expire until the City accepts the improvements. 61. Submit an engineer's estimate of quantities for public improvements for review by the Director of Public Works. 62. Provide bonds or other financial security for the following, to be based upon a construction cost estimate approved by the Director of Public Works: a. Faithful Performance: 100°/a of the approved estimated cost of all subdivision improvements. b. Labor and Materials: 50% of the approved estimated cost of all subdivision improvements. c. One Year Guarantee: 10% of the approved estimated cost of all subdivision improvements. This bond is required prior to acceptance of the subdivision improvements. qb - 1 � RESOLUTION NO. PAGE 11 OTHER D�GUMENTATI�N 63. Preliminary Title Report: A current preliminary title report shall be submitted to the Director of Public Works prior to checking the dedication documents. PRIOR TO ISSUINC� A . RTIFI .AT OF O . 1PAN Y 64. All utilities shall be operational. 65. All essential project improvements shall be constructed prior to occupancy. Non- essential improvements, guaranteed by an agreement and financial securities, may be constructed after occupancy as directed by the Director of Public Works. MITI �ATION M AS IR S A negative declaration with mitigation measures has been adopted for this project. The following mitigation measures shall be implemented as conditions of approval and shall be monitored by the appropriate City department or responsible agency. The applicant shall be responsible for verification in writing by the monitoring department or agency that the mitigation measures have been implemented. MM 2.1: Future property owners must sign a Real Estate Transfer Disclosure indicating that they acknowledge and agree to the provisions contained in the City's Right-To-Farm Ordinance. A deed restriction shall be placed on the property indicating this requirement. Responsible Party: Applicant; Real Estate Agent Monitoring Agency: City of Arroyo Grande — CDD Timing: Prior to close of escrow MM 2.2: The applicant shall submit a final landscape plan for the agricultural buffer, prepared by an environmental specialist or professional biologist familiar with agricultural buffers, to be reviewed and approved by the Community Development Department and the Parks, Recreation and Facilities Department to ensure that the plant selection provides effective and appropriate screening with fast growing evergreen trees and shrubs. The final landscape plan shall be consistent with the "Landscape Ag Buffer Plan" prepared by Firma for the project site, dated January 29, 2007, on file in the Community Development Department. The final landscape plan shall include additional species other than Bottlebrush. Responsible Party: Applicant , Monitoring Agency: City of Arroyo Grande — CDD, PR&F (Parks, Recreation and Facilities Dept.) Timing: Prior to issuance of building permit. qb - �9 RESOLUTION NO. PAGE 12 MM 2.3: A deed restriction shall be placed on the property indicating that the property owner(s) shall maintain the landscape buffer and that plants shall not be removed unless diseased or dead. If any plants are removed, they shall be replaced in kind. Responsible Party: Property owner(s); Real Estate Agent Monitoring Agency: City of Arroyo Grande — CDD Timing: Prior to close of escrow. .onstr � _tion Phac _ miccions The project shall comply with all applicable Air Pollution Control District (APCD) regulations pertaining to the control of fugitive dust (PM,o) as contained in section 6.5 of the Air Quality Handbook. All site grading plans shall list the following regulations: MM 3.1: All dust control measures listed below (MM 3.2 — 3.6) shall be followed during construction of the project and shall be shown on grading and building plans. The contractor or builder shall designate a person or persons to monitor the dust control program and to order increased watering, as necessary, to prevent transport of dust off site. MM 3.2: During construction, water trucks or sprinkler systems shall be used to keep all areas of vehicle movement damp enough to prevent airborne dust from leaving the site. At a minimum, this would include wetting down such areas in the later morning and after work is completed for the day and whenever wind exceeds 15 miles per hour. Reclaimed (non-potable) water shall be used whenever possible. MM 3.3: Soil stockpiled for more than two days shall be covered, kept moist, or treated with soil binders to prevent dust generation. MM 3.4: All vehicles hauling dirt, sand, soil, or other loose materials are to be covered or should maintain at least two feet of freeboard (minimum vertical distance between top of load and top of trailer) in accordance with CVC Section 23114. MM 3.5: Install wheel washers where vehicles enter and exit unpaved roads on to streets, or wash off trucks and equipment leaving the site. Vehicle speed for all construction vehicles shall not exceed 15 mph on any unpaved surface at the construction site. MM 3.6: Sweep streets at the end of each day if visible soil material is carried on to adjacent paved roads. Water sweepers with reclaimed water shall be used where feasible. MM 3.7: To mitigate the diesel PM generated during the construction phase, all construction equipment shall be properly maintained and tuned according to manufacturer's specifications. The measures below (MM 3.8 — 3.10) shall be qb .�,o RESOLUTION NO. PAGE 13 clearly identified in the project bid specifications so the contractors biding on the project can include the purchase and installation costs in their bids. MM 3.8: All off-road and portable diesel powered equipment, including but not limited to bulldozers, graders, cranes, loaders, scrapers, backhoes, generator sets, compressors, auxiliary power units, shall be fueled exclusively with Califomia Air Resources Board (ARB) motor vehicle diesel fuel. MM 3.9: To the maximum extent feasible, the use of diesel construction equipment shall meet the ARB's 1996 certification standard for off-road heavy-duty diesel engines. MM 3.10: Unless otherwise approved by APCD, the deve►oper shall install catalytic diesel particulate filters or Diesel oxidation catalyst on one (1) pieces of construction equipment involved in primary earth moving and construction activities and projected to generate the greatest emissions. MM 3.11: The applicant shall obtain an approval letter for demolition from the San Luis Obispo County Air Pollution Control District (APCD) prior to issuance of a demolition permit. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande - Public Works Dept., Building and Fire Department Timing: Prior to issuance of Demolition Permit, Grading Permit and during construction MM 5.1. The applicant shall submit a phase I cultural resource surface survey prepared by a qualified archaeologist. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande — CDD Timeframe: Prior to issuance of demolition or grading permit MM 5.2. The note below shall be placed on the grading and improvement plans for the project: "In the event that during grading, construction or development of the project, and archeological resources are uncovered, all work shall be halted until the City has reviewed the resources for their significance. If human remains (burials) are encountered, the County Coroner (781-4513) shall be contacted immediately. The applicant may be required to provide archaeological studies and/or mitigation measures." Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande — Public Works Dept. Timeframe: Prior to issuance of grading permiUduring grading activities qb -2l RESOLUTION NO. PAGE 14 MM 6.1: A project-specific soils report shall be prepared by a registered civil engineer as required by the City's Grading Ordinance, and the recommendations of that report shall be incorporated in the design and construction of the proposed project. Final improvement plans submitted to the City shall be accompanied by a letter of certification from the civil engineer that the plans are in conformance with the soils report, and the certification shall confirm that the plans include the following: . The project shall be designed to withstand ground shaking associated with a large magnitude earthquake on nearby active faults. . All proposed structures shall be designed to conform to the most recent Uniform Building Code (UBC) Zone 4 guidelines. . The project shall comply with the requirements of the City's Grading Ordinance. . Site-specific specifications regarding clearing, site grading and preparation, footings, foundations, slabs-on-grade, site drainage, and pavements or turF block shall be delineated. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande — Public Works Dept. Timeframe: Prior to issuance of Grading Permit ' MM 6.2: Prior to issuance of a Grading Permit for the project, the applicant shall prepare and submit a grading and erosion control plan in compliance with the City's Grading Ordinance for review and approval by the Public Works Department. The plan shall be prepared by a civil engineer to address both temporary and long-term sedimentation and erosion impacts. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande— Public Works Dept. Timeframe: Prior to issuance of Grading Permit MM 8.1: Construction activities shall be restricted to the hours of 8:OOAM to 5:00 PM Monday through Friday. There shall be no construction activities on Sundays. Interior finish work is allowed on Saturdays that does not include hammering, the use of power tools or any other noise generating activities. On- site equipment maintenance and servicing shall be confined to the same hours. MM 8.2: All construction equipment utilizing internal combustion engines shall be required to have mufflers that are in good condition. Stationary noise sources shall be located at least 300 feet from occupied dwelling units unless noise reducing engine housing enclosures or noise screens are provided by the contractor. qb - �� RESOLUTION NO. PAGE 15 MM 8.3: Equipment mobilization areas, water tanks, and equipment storage areas shall be placed in a central location as far from existing residences as feasible. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande — CDD, Public Works Dept. Timeframe: During construction MM 12.1: Lierly Lane shall be improved along the project boundary as follows (the applicant has the option of bonding for street improvements prior to issuance of building permit): • 20 feet street width from curb to curb. ■ Concrete curb and gutter on project side of the street. ■ 21 feet wide right-of-way. ■ 6-foot PUE on the west side Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande — Public Works Dept. Timeframe: Prior to issuance of Building Permit MM 12.2: The extension of East Cherry Avenue shall be designated as a local street and shall adhere to the following design standards (the applicant has the option of bonding for street improvements prior to issuance to building permit): - ■ 25 MPH design speed ■ 24 feet street width from curb to curb. ■ Concrete curb, gutter and sidewalk on project side of the street. ■ Traffic index of 6.5 ■ 6-foot PUE on north side Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande — Public Works Dept. Timeframe: . Prior to issuance of Building Permit MM 13.1: Once City sewer is available, the applicant shall properly abandon the existing private septic system and the new residence shall hook up to the City's sanitary sewer system. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande —Public Works Dept. Timeframe: Twenty-four (24) months after City sewer is available MM 13.2: The applicant shall pay the City's sewer hookup and SSLOCSD impact fees. qh -�3 RESOLUTION NO. PAGE 16 Responsible Party: Applicant � Monitoring Agency: City of Arroyo Grande— Building & Fire Dept.; Public Works Dept. Timeframe: Prior to sewer hookup MM 13.3: The applicant shall pay the projecYs proportional share for upgrading the Fair Oaks sewer main. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande — Building & Fire Dept.; Public Works Dept. Timeframe: Prior to sewer hookup MM 14.1: The project shall comply with the City's required water conservation measures including any applicable measures identified in any applicable City Water Conservation Plans. Responsible Party: Applicant ; Monitoring Agency: City of Arroyo Grande — Public Works Dept. Timing: Prior to issuance of Building Permit MM 14.2: The project shall install best available technology for low-flow toilets, showerheads and hot water recirculation systems. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande —Building Dept. Timing: Prior to issuance of a Certificate of Occupancy !,� MM 14.3: The final landscape plan shall show low-water use species and drip ! irrigation system rather than a spray irrigation system. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande — Parks, Recreation and Facilities Dept. 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Change of copy only on existin si n. VSR 06-006 Mike 8 Nanc 190 Fairview Dr. Znd story addition to existing 4" Y 1400 sf residence with 408 sf A' T. Ricard Atkisson garage. Addition includes 1728 sf ot new living space,of which 479 sf is on the 2n°iloor. 5, PPR 06-009 Tony Janowicz 795 East Cherry Demo existing residence and A. K. Ave. garage and construct a new Heffernon residence and ara e. The Commission had no concerns with Administrative Items 1-3. Commissioner Brown requested Item 5, PPR 06-009, located at 795 East Cherry Avenue, �e pulled and scheduled for public hearing due to concerns with the historical significance of the Ried house and iYs relationship to the planning area 7E, and the Neighborhood Plan in relationship to the Cherry Creek project and the Agricultural buffer. Commissioner Parker concurred with Commissioner Brown. Commissioner Brown made a motion, seconded by Commissioner Parker to schedule Administrative Item 5, for a public hearing; date to be announced. The motion was approved by the following roll call vote: AYES: Commissioner Brown, Parker, Ray and Chair Fellows NOES: None ABSENT: Commissioner Tait Commissioner Ray requested Administrative Item 4, be pulled and scheduled for public hearing due to the number of letters received from the public regarding this item. Commissioner Ray made a motion, seconded by Commissioner Brown, to pull Administrative Item 4, Viewshed Review 06-006, located at 190 Fairview Avenue, for a public hearing. AYES: Commissioner Ray, Brown, Parker and Chair Fellows NOES: None ABSENT: Commissioner Tait 11. PUBLIC HEARING ITEMS: A. DEVELOPMENT CODE AMENDMENT CASE NO. 04-005; APPLICANT - CITY OF ARROYO GRANDE; LOCATION - CITYWIDE. Associate Planner, Teresa McClish, presented the staff report, explaining that the Development Code Amendment is related to Design Overlay Districts and modification of standards for residential districts. In conclusion, Ms. McClish stated that due to concerns that some items need to be further discussed before bringing forward an ordinance, staff is �6 -a� PLANNING COMMISSION ATTACHMENT 2 MINUTES DECEMBER 5, 2006 • Subarea 2 borders the creek to the north and east, the Caldwell trust, and has an ag buffer. He disagrees with Ms. Scot-Graham's argument that high density would save ag land here, because in this location iYs a threat to ag and the creek. • He also disagrees that high density will make homes more affordable. That would be true in other areas, but wouldn't be a large factor here. • He's always felt that it makes good sense to do transitional zoning. He doesn't agree that variety inside a border constitutes that. There should be more density on one side and lower density toward the ag land and creek to diminish those threats. • Three of five Councilmembers requested Commissioners to consider RS zoning, but that hasn't been done tonight, and it needs further study. "No City shall reduce the residential density to any parcel unless the City makes certain findings." Staff needs to consider it and he's in favor of RS zoning at this point. His uncertainty is if staff can suggest the finding there's no net loss of housing capacity. He needs more information before voting. • People would consider higher density as an entitlement, and zoning is the only way to guarantee that iYs lower. Commissioner Brown made a motion, seconded by Commissioner Tait, to continue Development Code Amendment Case No. 06-004 for further analysis, not particularly to RS or Low-Medium density zoning, but based on the question of whether lower density can be considered based on the Housing Element; also, staff shall come forth in writing with a description of how environmental constraints would be the same or different in Subarea 2 as in Subarea 1 (because there may be more constraints in Subarea 2, thereby justifying transitional zoning). The motion was approved on the following roll call vote: AYES: Commissioners Brown, Tait, and Chair Fellows NOES: Commissioner Parker and Ray ABSENT: None C. PLOT'PLAN REVIEW CASE NO. 06-009; APPLICANT — TONY JANOWICZ; LOCATION — 795 CHERRY STREET. Associate Planner, Kelly Heffernon, presented the staff report. She answered Commission questions for clarification of the staff report regarding: no Planning Commission review requirement if he was only doing an addition; the only difference in the project with different zoning would be setbacks; the distance of the new structure from ag land (a little over 70'); the LSA letter and adding conditions to the project regarding cultural resources survey; handling asbestos during demolition; the ag buffer as the "mechanism to minimize potential conflicts between agricultural and non- agricultural land uses"; consideration of the demo and re-build project as a new "use" vs. as a new "structure" and the associated interpretation of the General Plan and Development Code; legal non-conforming status of existing structure and allowance to °�,�-a.�'1 PLANNING COMMISSION PAGE 9 MINUTES DECEMBER 5, 2006 rebuild a duplicate structure in the duplicate footprint; distance of ag buffer at 100' vs. 130; exemption from CEQA; lack of a resolution and associated findings with this staff report; desire for full set of plans (floor plan, elevations, landscape plans, etc.); single- story vs. two-story desirability; curb/gutter/sidewalk requirements for private vs. public streets; condition to not start construction until the demo is complete; intensity of use due to larger new structure; dedication for E. Cherry Ave. of applicanYs property; and offer vs. acceptance of dedication for E. Cherry Ave. in Subarea 2. 10:00 a.m. After discussion, Commissioner Brown moved to continue the meeting through the end of this item and decide on the rest of the agenda at that time. The motion was approved on the following roll call vote: AYES: Commissioners Brown, Parker, Ray, Tait, and Chair Fellows NOES: None ABSENT: None Motion approved on 5/0 roll call vote. Chair Fellows opened the public hearing for public comment. Tony Janowicz, 445 Lierly Lane, spoke in support of the project and shared a letter of support signed by his neighbors. Moving the house further away from the ag land and helping with the roads will vastly improve the area, and he's willing to listen to Commission ideas. He answered Commission questions regarding the driveway coming off Lierly Lane instead of E. Cherry Ave., landscaping near the ag land, and deed restricting the house to single story. Damien Mavis, Subarea 1 co-owner, noted if the house burned down there wouldn't be conditions added. IYs the same use, so it shouldn't trigger review (residential use to residential use). There's two feasible economic alternatives — an old house or a new one (not left vacant). The new one makes the existing condition better. Immediate neighbors are in favor of the project. Also, it solves a critical circulation issue by providing right of way. He's in full support of the project as a good planning move. Colleen Martin, 855 Olive, spoke on behalf of her mother who lives in the house adjacent to this one. She requested a condition for all demolition to be complete before issuing a building permit for the new structure. Also, she requested that there not be construction on Sundays to have a day off from dust and noise. Other than that they support the project. They don't want a wall in the ag buffer. They don't want the view of row crops impaired by a wall, hedge, or landscape buffer, which would cause a loss of ag land view that she loves. By removing the home, she has a better ag view. �1 � � 3a PLANNING COMMISSION PAGE 10 MINUTES DECEMBER 5, 2006 Steve Ross, 211 Garden Street, spoke in support of the project. The City code for the ag buffer is 100'. For Subarea 1 it was conditioned at 130', but not Subarea 2. 130' on Subarea 2 would effect a taking, which was not desired. As far as development or subdivision, the intent of the rule was subdivisions (changing a lot description or adding more buildings), which would require discretionary review. Remodeling was supposed to not add living space closer to the ag land if a property is within the ag buffer. This, though not a remodel, improves that situation by moving it farther from the ag land. All these things are what we want to happen. IYs best for this property and for future use on E. Cherry Ave. Chair Fellows closed the public hearing for public comment. Commission comments on the project: Tait: . The applicant seems to be doing the best he can with what he's got. He won't block the Titus' view. He's moving the house away from the ag land and making the situation better. • He agrees that the "use" doesn't change, but the structure is new. General Plan Ag5-2.2 says "No portion of any new residential structure ... shall be closer than 100' from the site of agricultural operations ...." • Code section 16.12.170-E.4 says "No new residential use shall be permitted within the buffer area unless it is determined there would be no other economically viable use of the property." How do we determine the economically viable uses of the property? . There were no findings to go by on this Plot Plan Review. • There should be a condition regarding cultural resources, since there may be other historical buildings within 1/8 mile radius. Parker: . This is a legal non-conforming use, so she doesn't dispute the right to rebuild a duplicate structure on a duplicate footprint, but this isn't the same thing. IYs double the size in a new location. • She doesn't believe that implementing the buffer policy is a taking. Other similar things have been done for public health and safety, and the right to farm. . Since this is a new structure in a new location, impacts need to be taken into consideration, as well as conditions of approval and mitigation measures. • She wants to review plans for proximity and impact on both neighbors. ThaYs not to say it can't be built, but neither can the planning standards be ignored just for the benefit of wider roads. It needs to be done in the right way. • The roads assistance and the move away from the ag land are two good points. The negative is that it increases density by doubling the house, so more humans and animals are exposed to the farming area. . Two important considerations are: 1) Can a buffer region be set up to block harmful dust, noise, and other impacts to the new building; and 2) how far back can it be built without affecting the adjacent neighbor? � h - 3r - - i PLANNING COMMISSION PAGE 11 MINUTES DECEMBER 5, 2006 Brown: • He believes the City Attorney would agree that the new structure is different than just rebuilding a duplicate legal non-conforming use, and would like this to be flushed out by staff. • If the home were deed restricted to single story, because of buffer issues, he would probably vote in the affirmative. . Plans, findings and a resolution need to be presented to Commissioners for review at another meeting. They can't approve or deny the project without them. Ray: . Her first reaction was to approve it for the road provisions. . She struggled with the General Plan and Development Code, so she had to go to common sense planning. He can't just be left with a 15' sliver of land to build on —that would be a taking, so that settles that issue. . She agrees there needs to be findings for Commissioners to approve. • She suggests flipping the plans so the access is on Lierly Lane and there's no hole in the ag buffer as part of a compromise. • There does need to be good landscaping in the buffer. . Window placement needs to be checked. • She would be ready to approve it with findings and the plans flipped. Fellows: . He's felt for a long time that the General Plan ag buffer policy is insufficient, but that will need to be changed another night. . The purpose is to protect residents of the new house, their adjacent neighbors and the farmer. Ag land can't be preserved without giving farmers some protections. • The City Attorney would probably say they can't take away the owner's right to build a replacement residence, so it probably can't be conditioned that the entire lot be just buffer. • The proposal can probably be approved with certain changes: 0 1. Locating the house as far away from the ag land as possible, even if it goes two stories. 0 2. It needs a vegetated buffer all across the border near the ag land. 0 3. The garage should access Lierly Lane. 0 4. He would like curb, gutter, and sidewalk if it can be conditioned. 0 5. Findings of approval need to be included for Commissioner review. 0 6. He wants the City Attorney to review it. Commissioner Parker made a motion, seconded by Commissioner Brown, to: • Instruct staff to come back with findings, conditions of approval, and mitigation measures to mitigate impacts of adjacent ag property, . Move access to Lierly Lane, . Return with landscape plans and building measures (access, windows, etc.) to reflect the buffer, qb - 3a PLANNING COMMISSION PAGE 12 MINUTES DECEMBER 5, 2006 • Push the building as far back as possible away from the ag property without affecting adjacent residential property. Discussion: Chair Fellows requested (and the maker and second agreed) to add: • Condition yardspace to the west and north portion of the property (so the kids aren't playing as close to the ag land and to allow reasonable space between the house and the neighbor). The motion was approved on the following roll call vote: AYES: Commissioners Brown, Tait, Parker, Ray, and Chair Fellows NOES: None ABSENT: None Mr. Janowicz read from a letter dated December 6, 2005 from the City Attorney which states the house may be demolished and a new home built (with reference to the ag buffer). 10:40 p.m. (Commissioner Brown excused himself due to the late hour.) Caren Ray moved and Chair Fellows seconded to finish the last couple of agenda items. The motion was approved on the following roll call vote: AYES: Commissioners Ray, Fellows, Parker, and Tait NOES: None ABSENT: Commissioner Brown Motion moved: 4/0 roll call vote. III. A. PRE-APPLICATION CASE NO. 06-001; APPLICANT — GAYLEN LITTLE; LOCATION — 183 BRISCO ROAD. Planning Intern, Megan Meier, presented the staff report and shared photos of the existing development. The applicant proposes to demo existing six units and build eight new craftsman-style townhouses. She described parking and common space areas. She shared elevations, landscape plans, preliminary color and materials board, and elevations showing height and slopes. Staff answered Commission questions for clarification of the staff report regarding differentiation between this and the adjacent project site, and the retaining wall height. The Commission also discussed the number of existing apartments in Arroyo Grande, unit affordability, slope and amenities in common space areas. Chair Fellows opened the public hearing for public comment. °�b - 33 PLANNING COMMISSION ATTACHMENT 3 MINUTES JANUARY 16, 2007 � the foregoing Resolution was adopted this 16`" day of January 2007. Mr. Strong recused himself from the meeting due to a potential conflict of interest on Public Hearing items II.A. & II.B. He thanked Commissioner's Parker and Brown for their service to the City. A. CONTINUED PUBLIC HEARING: PLOT PLAN REVIEW CASE NO. 06-009; APPLICANT —TONY JANOWICZ; LOCATION — 795 E. CHERRY STREET Associate Planner, Kelly Heffernon, presented the staff report for the continued consideration of a proposal to demolish an existing house and accessory structures on the subject property, and construct a new home and garage further back on the legally, non-conforming lot in the Residential Rural zoning district and Ag-Buffer Overlay district. The Planning Commission previously considered this project at their December 5, 2006 meeting, but continued the item pending consideration of the following: • A Resolution outlining findings and conditions of approval. . Move the access driveway from East Cherry Avenue to Lierly Lane. • Provide a landscape plan and building elevations. • Push the residence as far back from the agricultural property as the zoning will allow. . Show active yard areas to the west and north portion of the property. Ms. Heffernon then read additional revised conditions of approval for the project based on review and comment by the City Attorney. In conclusion, Ms. Heffernon explained that because the project involved a proposed road dedication and condemnation of a portion of "Dirt Cherry", the City Council must make the final decision on the project. Staff answered Commission questions for clarification on information contained in the staff report. Vice Chair Brown opened the public hearing for public comment. Mark Vasquez, representative, stated his concerns that many of the conditions of approval placed on this Plot Plan Review may be inappropriate and were related more to a subdivision and they should be related specifically to Ag Buffer Overlay; conditions requiring dedication should be included, but conditions for improvements are premature (especially as utilities would have to be removed); he agreed that a proportional share should be paid for future improvements. He then addressed the specific conditions that he considered inappropriate or that should be amended. Tony Janowicz, property owner, thanked Commissioner's Parker and Brown for their years of service to the City and stated he had no comment at this time. Steve Ross, 211 Garden Street, expressed concern with the way this project was being considered and stated that it should not trigger the same conditions as a larger q5 � 3�( PLANNING COMMISSION PAGE 5 MINUTES JANUARY 16, 2007 development would. He asked if this property was being singled out and stated that if a house were to be built on East Cherry near Traffic Way next to an ag overlay, the City would not require undergrounding of utilities - this is not a dedicated City street and an individual owner should not be required to do this. Colleen Martin stated that utilities and sidewalks had been required for other similar projects, although some of the conditions did seem premature because Sub-area 2 may be rezoned. Regarding onsite drainage, there had been no discussion on the incredible increase in impermeable surfaces that this project would cause. East Cherry should be 32-feet wide to allow parking (parking is needed on either East Cherry or Lierly Lane). The City requirements for improvements are reasonable; Mr. Janowicz is the sole owner of Lierly Lane. Kristen Barneich, Canyon Way, member of the Tree Guild, stated that the landscaping should be looked at by an expert landscape architect before the Ag buffer is put in place; two trees are proposed f�onting the residence, but there should be trees every 20-25 feet apart (approx. 6 trees total) such as Brisbane Box, Redwoods, Canary Pines — trees that grow taller and faster; information should be in place and signs posted to inform future owners that the Ag buffer cannot be altered. Ruel Estes, property owner next to the Janowicz property, stated sidewalks are not always required in front of new houses; Mr. Janowicz should not have to do all these improvements now; he'd like to see the area kept rural and the roadway narrow to slow traffic down; an ag overlay will only aggravate people and not accomplish anything. Vice Chair Brown closed the public hearing for public comment. 7:50 a.m. The Commission took a 10-minute break. Commission comments: Ray: . After further review and consideration of the new information received since the last Commission meeting she felt the same about the project. • Agreed with Mr. Vasquez that this project is not a subdivision; they should not have to do typical requirements such as curb, gutter, undergrounding etc. . To require East Cherry and Lierly Lane to be improved now is way too premature. . A street tree easement will allow trees to be added in the future to help maintain the Ag buffer. • The sidewalk should be required to connect to where the sidewalk is coming in from Sub-area 1, as this will be a transitional area; sidewalk should be required on the E. Cherry side (curb, gutter and sidewalks should not be required on Lierly Lane). qb- 35 PLANNING COMMISSION PAGE 6 MINUTES JANUARY 16, 2007 • Agrees with others that the landscape plan should be looked at by an expert landscape architect. • All conditions for future improvements should have language that requires a proportional share payment (in-lieu fees). Parker: • Considers this proposal the same as a new home in an Ag buffer, but building the residence further back and the reasoning that building a larger house will give people more space to be indoors - she could agree with this. • Future owners need to be made aware that they are purchasing property in an Ag buffer zone and of the right-to farm; the Ag buffer should be looked at by an expert landscape architect; re the street trees, she would rather see more effort put into an Ag buffer plan (more trees included); a requirement for a 130-foot buffer should be made specific. • All demolition should be complete before grading is approved. • Due to the potential increase in impervious surfaces, drainage plans are critical, must be approved by the City, and language added to reflect that when drainage plans for the rest of the neighbors are prepared this project should be conditioned to be included. • Conditions of approval throughout the resolution should reflect that this project must be responsible for a proportional share of all future improvements. • Even with a Mitigated Negative Declaration (MND), allowing a building in the Ag buffer zone does not necessarily mean it will be mitigated; she could not support the Resolution as it is now— it needs more mitigation to lessen the impacts. Brown: • He could not make the necessary findings required to approve the Plot Plan Review, specifically finding No. 2 and maybe No. 3. . He wouid like to review this project from an Ag buffer perspective; not to consider what Sub Area 1 went through for approval would be clearly inequitable; he does not understand why this was put forward for review before Sub-area 2 as this project is clearly part of that. • This is a precedent setting project and he cannot support the current Resolution. . The Ag buffer plan and the drainage issue need to be addressed. • He suggested that it go forvvard to City Council with the Commission's recommendations and let them decide whether it should come back to them or not. Commission Parker did not agree with Vice Chair Brown; after further discussion he recommended that the project come back to the Planning Commission with a MND, an Ag buffer landscape plan, and a drainage plan for their approval before going fonvard to City Council. Commissioner Ray stated that the Commission had already considered the issues and suggested that they recommend approval of the project to City Council with a request that the MND, an Ag buffer plan, and a drainage plan, be considered by City Council. � b -3� PLANNING COMMISSION PAGE 7 MINUTES JANUARY 16, 2007 Vice Chair Brown again stated that to ask anything less than what Sub area 1 required would be wrong; a MND should be prepared for Commission review for this project. Commissioner Parker made a motion, seconded by Vice Chair Brown, to continue consideration of the project to a date uncertain, and request that a Mitigated Negative Declaration, a drainage plan, and a Ag buffer plan, prepared by a design landscape architect, be brought forvvard to the Commission. Discussion: Commissioner Ray stated that she was having difficulty with requiring a MND, as that would be adding time to a process that the Commission had already dealt with on this project. The reason she requested a MND was to maintain clarity on the City's position, the process itself regarding the Ag buffer and why Janowicz was allowed to build within the buffer, so there would be no ambiguity with sub-area 2. Vice Chair Brown stated environmental impacts are determined by CEQA and governing bodies; any decision made on this project would be precedent setting for Sub-area 2. The motion was approved by the following roll call vote: AYES: Commissioners Parker, Brown, and Ray NOES: None ABSENT: Commissioner Tait 8:40 p.m. The Commission took a 10-minute break. B. CONTINUED PUBUC HEARING: DEVELOPMENT CODE AMENDMENT CASE NO. 06-004; APPLICANT — CITY OF ARROYO GRANDE; LOCATION — 13 ACRES NORTH OF EAST CHERRY AVENUE EXTENSION (SUB-AREA 2 OF THE EAST VILLAGE NEIGHBORHOOD PLAN) Associate Planner, Kelly Heffernon, presented the staff report for continued consideration of a proposal to amend the Zoning Map to designate the subject property from Residential Rural to Single-Family Residential (SF) consistent with the General Plan. Ms. Heffernon explained that the Planning Commission continued this item to allow time for further analysis on whether a low density residential zoning could be implemented and adequate findings made given state law regarding regional housing needs and affordable housing requirements. In conclusion, Ms. Heffernon stated that staff recommends that the Planning Commission adopt a resolution recommending that the City Council introduce an ordinance amending the Development Code to change the zoning designation of the qb-3'7 PLANNING COMMISSION ATTACHMENT 4 MINUTES APRII: 17, 2007 Case No. App. Address Description Action Planner 3.TUP 07-005 John Soto/ Starts and ends at Temporary use of Nelson Green for the annual A M.Meier March of Dimes Nelson Green March of Dimes Walk America 4.TUP 07-004 Virginio Reyes, Valley Road Temporarily locate a catering truck across D M.Meier Costenitas from the high school (M-F, 12-130pm) Caterin 5. PPR 07-003 Wendy S�olpe�, 1532 W. Branch Approval to locate a kitchen and bath design A ��Bergman Design Street showroom in the Oak Park Plaza Conce ts,lnc. 6. PPR 07-004 Farmer aoy �52s w.Brancn Specialty grocery store in Oak Park Plaza A .7.Bergman Produce Street A sixth administrative item was distributed to Commissioners at the start of the meeting. There were no questions on the administrative items, so they were all approved as presented. II. PUBLIC HEARING ITEMS: A. PLOT PLAN REVIEW CASE NO. 06-009, APPLICANT — TONY JANOWICZ, LOCATION — 795 CHERRY STREET Associate Planner, Kelly Heffernon presented the staff report for consideration of a proposal to demolish an existing residence and accessory structures, and construct a new residence and garage. The applicant has addressed Planning Commission requests from the previous meetings of December 5, 2006 and January 16, 2007. She described the changes, including historical significance, agricultural buffer, road easement dedications, and drainage. Condition 48 has been changed to read, "The applicant shall retain all increased stormwater on-site", and condition 46 has been deleted because it duplicates condition 33. Staff answered questions from the Commission for clarification on: a recommendation from the County Agricultural Commissioner on the ag buffer, the reference to code regarding eminent domain, condition 33 and the process of sewer line installation, landscaping consistency with Cherry Creek (as shown on Exhibit B-2) and need (or lack thereof) for screening if this project is developed before installation of Cherry Creek landscape screening, McClanahan and Dixson's request for the 6' tall no-climb fence, initial study correction of 54' from ag land, necessity (or lack thereof) for additional septic system capacity, the meaning of MM 12.1 and 12.2 initial study language "bonding for street improvements", 35' wide landscape buffer, possible function of an assessment district for the buffer, removal of existing house prior to construction of the replacement house, no requirement for ARC review before City Council review, acceptance of Neighborhood Plan for both subareas 1 and 2, location of Mrs. Titus' house from the proposed house, the meaning of the staff report reference to "replacement house", transferring density credits from this parcel to Janowicz's other property located further back on Lierly Lane, continuation of the sidewalk to Lierly Lane and proximity to the no-climb fen'ce, drainage and installation of the sidewalk. Chair Ray opened the public hearing for public comment. °I b-3$ PLANNING COMMISSION PAGE 3 MINUTES APRIL 17, 2007 � Mark Vasquez, applicanYs representative, agreed with Planning Commission conditions as previously requested. He answered Commissioner questions with regard to transferring density to Mr. Janowicz's other property and how that relates to the proposed minimum lot size of 8,000 sf within subarea 2, square footage of each house, plant selection for the ag buffer now that David Foote has been hired, lack of water most of the time in the shallow drainage basin, capacity in a large storm, plant size, and drainage to accommodate future sidewalk installation. The house placement and size is as far away from the Ag property as possible, while still allowing for active outdoor areas, but it mostly allows living space inside rather than outside. David Foote, Landscape Architect, answered Commissioner questions in regards to the buffer, plant size, plant selection based on average homeowner habits, tree selection and size vs. rate of growth, timing to mature screening, placement of plants near shallow drainage basin, reasoning for choosing Bottlebrush and acceptance of Evergreen Pearinstead. Lvnn Titus, 404 Lierlv Lane, expressed concern and opposition against a block wall fence extending from the Cherry Creek project and/or in the ag buffer. She noted that from past history, drainage shouldn't be an issue in this location. Damien Mavis, Cherry Creek developer, spoke in support of this project, noting the infrastructure benefits, good integration with subarea 1, mitigation of development issues for subarea 2, benefits of the house being farther from the farm, and house size similarity to his adjacent project. Ruel Estes, 811 E. CherN, spoke in support of the project. However, the Cherry extension should be 24' wide and there shouldn't be a sidewalk, in order to maintain the rural character of the area. There's not a drainage problem now and his next-door property isn't clay — iYs sandy loam. He agreed with Mrs. Titus' comments on the house size and need to locate it with adequate distance in-between. The ag buffer will only protect the farmer, because people will still be exposed on the road. Commissioners should leave the planning to City staff and not micromanage lesser issues like tree and plant selection, which is a waste of tax dollars. TonV Janowicz, 447 Lierlv Lane, (applicant), discussed the project history for new Commissioners, including the benefits of road improvement for fire and life safety issues. He answered Commissioner questions regarding awareness of ag buffer guidelines prior to purchase, transferring density to his other parcel, and not having a block wall in the plans for his project. Chair Ray closed the public hearing for public comment. Commission comments and questions: Barneich: . Her reasoning for discussing plant selection is due to her background and concern for neighbors, so they're not looking at dead trees most of the year. �I� '3`� PLANNING COMMISSION PAGE 4 MINUTES APRIL 17, 2007 . She's concerned about property owner maintenance of ag buffer landscaping, especially after time passes. It may need to fall with the City instead. • This plan is better than others, since it moved the house further from ag land, but the house is too large and the intensity of the site is too much. • She could approve the project with either a density transfer or decreased square footage of the house (1200 sf), for several reasons. o The house repiacement should be with something more comparable with the existing house (1200 sf is more affordable to rent or own). o A smaller house would better preserve Mrs. Titus' view. o A smaller house would be a less intense use of the home, because with more square footage, there will be additional occupants. Keen: . What are the undergrounding requirements? Mr. Devens replied that it would just be the service drops to the house. The adjacent subarea 1 is undergrounding fhe utilities on the opposite side of dirt Cherry. o Will the poles behind this property be undergrounded? Mr. Devens replied fhat he believes those po/es serve the Peterson house in phase 1 and would have to go underground. . With the number of times this has been massaged, iYs become a very good project for the property, particularly the Cherry improvements and location in order to extend the buffer. . It wouldn't be logical consideration to plant the buffer and have to wait 5 years for a building permit, because that would be a taking. There are people living in the existing house with no buffer, so there's no reason that with education and information new occupants couldn't move in without the buffer being fully mature. . The basin is just for runoff for this property. Does it take care of the street runoff or will that flow to subarea 1? Mr. Devens replied that will flow to subarea 1. Tait: • He had problems making finding of approval #2. The new mitigation measures help, but the ag buffer is supposed to help ensure public health and safety, so he still has some doubts. • Council should consider a density transfer, because this may be a precedent setting item. . This is a new residential unit - not just a replacement house. It requires demo and building permits, so iYs subject to ag buffer regulations that there be no new construction unless there's no other economically viable use of the property. He doesn't see another economically viable use, except for the density transfer. . The ag buffer extension will do well and is consistent with the Firma program. • 35' may be sufficient once plants are mature as deemed sufficient in size by a biological expert, and only then would it be safe for residents to move in. . He appreciated mitigation measures 8.1 and 8.2 regarding noise. . The no-climb fence on the ag side is a good idea to help reduce impacts. Marshall: . He's fascinated that the project is this complex. Replacing a SFR on an existing SFR lot should be ministerial in many ways, but he understands the need for q b-yb PLANNING COMMISSION PAGE 5 MINUTES APRIL 17, 2007 additional processing due to the unique location. The key is the size of the parcel vs. the buffer, but the point of the ag buffer is to minimize (not eliminate all) potential conflicts. This plan does what is reasonable for this parcel to minimize those potential conflicts as much as possible. • The house size is reasonable for the lot and comparable to neighboring houses. • He liked the density transfer idea, but appreciated that iYs already been explored and doesn't work in this case. Ray: • She felt the applicant made all the previously requested changes to the ag buffer and no additional comments were needed. . The density transfer idea is intriguing, but probably won't work here, since Council wants it rural and neighbors don't want cluster development with smaller lot sizes. � • Change the drainage plan to reflect the sidewalk requirement, add the extension of the no-ciimb fence, and replace Bottlebrush with Evergreen Pear. Commissioner Marshall made a motion, seconded by Commissioner Keen, to approve Plot Plan Review Case No. 06-009 with the following modifications: • Delete condition 46. • Modify condition 48 as referenced by staff. • Extend the no-climb fence along the south side of the improved East Cherry Avenue and the permanent Agricultural Preserve to Lierly Lane. . Redesign the drainage basin to accommodate the sidewalk extension. • Staff shall check the eminent domain reference. • Replace the Bottlebrush with Evergreen Pears. After discussion, the last condition was modified by Commissioners Marshall and Barneich to instead read: . Additional species than Bottlebrush shall be considered by the Landscape Architect. RESOLUTION 07-2030 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE RECOMMENDING THAT THE CITY COUNCIL APPROVE PLOT PLAN REVIEW CASE NO. 06-009, LOCATED AT 795 EAST CHERRY AVENUE, APPLIED FOR BY TONY JANOWICZ The motion was approved on the following roll call vote: AYES: Commissioners Marshall, Keen, and Chair Ray ABSENT: None NOES: Commissioners Barneich and Tait the foregoing Resolution was adopted this 14th day of April 2007. 7:30 p.m. The Commission took a 5-minute break. �ID '�f ATTACHMENT5 MINUTES PLANNING COMMISSION JUNE 19, 2007 6:00 P.M. CALL TO ORDER - The Arroyo Grande Planning Commission met in regular session with Chair Ray presiding; also present were Commissioners Barneich, Keen and Marshall; Commissioner Tait was absent. Staff members in attendance were Acting Community Development Director, Kelly Heffernon and Public Works Engineer, Victor Devens. ANNOUNCEMENTS: None. AGENDA REVIEW: Chair Ray announced that a Discussion Item regarding a retaining wall/fence height on Brisco Road, PUD, Phase II, had been added to the agenda. APPROVAL OF MINUTES: Commissioner Keen made a motion, seconded by Commissioner Barneich to approve the minutes of June 5, 2007 as written. The motion was approved on a 3/0 voice vote, Commissioner Marshall being absent the meeting of June 5,2007 and Commissioner Tait being absent this meeting. A. ORAL COMMUNICATIONS: None. B. WRITTEN COMMUNICATIONS: 1. Email received June 19, 2007 from Molly McClanahan regarding Plot Plan Review Case No. 06-009 —Agenda Item II.A. 2. Letter received June 19, 2007 from Colleen Martin regarding Plot Plan Review Case No. 06-009—Agenda Item II.A. 3. A letter from Lyn Titus mailed separately to the Commission before the meeting regarding Plot Plan Review Case No. 06-009 — Agenda Item II.A. II. PUBLIC HEARING ITEMS: � A. PLOT PLAN REVIEW CASE NO. 06-009; APPLICANT — TONY JANOWICZ; LOCATION — 795 EAST CHERRY AVENUE, ARROYO GRANDE (NOTICE PREVIOUSLY PUBLISHED 5/25/07 AND CONTINUED FROM THE 6/05/07 PLANNING COMMISSION MEETING) Associate Planner, Kelly Heffernon, presented the staff report for consideration of a proposal to remove an existing house and accessory structures and to construct a new home and garage further back on the lot. The project was reviewed at four prior Planning Commission meetings; at the last meeting on April 17, 2007, the Planning Commission recommended approval of the project to City Council. However, it was since determined that the project did not require City Council approval. Modifications to the Conditions of Approval (recommended by the Planning Commission) have been made to the Resolution. � D ' 'T� PLANNING COMMISSION PAGE 2 MINUTES JUNE 19, 2007 In summary, Ms. Heffernon stated that issues involving acquisition of portions of "Dirt Cherry" are being handled separately from the project; the project will improve the current situation since the residence is proposed to be located further away from the adjacent agricultural operations; it will provide an opportunity to widen both East Cherry Avenue and Lierly Lane (which would not possible with the residence in its current configuration) and the new structure meets all Development Code requirements for the Residential Rural zoning district. In conclusion, Ms. Heffernon recommended the Planning Commission adopt a resolution approving the project or choose one of the suggested alternatives provided in the staff report. Commissioner Barneich asked why the project was being considered before the Neighborhood Plan for this area had been approved by City Council? Ms. Heffernon explained that this was a legal lot that should be considered by itself; approval of the Neighborhood Plan would not impose anything different on this project. The Commission had no further questions. Chair Ray opened the public hearing for public comment. Mark Vasquez, representative for the applicant, had no comment, but offered to answer any questions the Commission had. The Commission had no questions. Nora Looney, 444 Lierly Lane, stated that the property is currently a shack and an eyesore; the applicant has worked very carefully with the adjoining neighbors to replace this home with a new home and in the best location; she urged the Commission to approve the project. Tony Janowicz, 795 Cherry Avenue, ownerlapplicant, thanked the Commission for their consideration and asked the Commission for their approval of the project. Chair Ray closed the public hearing for public comment. Commission comments: Barneich: • The density transfer for this projecl should be pursued; she urged the Commission, City, and applicant to think "outside the box" in consideration of this proposal; it is an opportunity to implement the City's General Plan Ag policy; all the options have not been considered and the Ag buffer policy is too important to the community not to do so; she believed the City Council would be open to the idea of the density transfer; the Neighborhood Plan needs to be approved by City Council before the project is further considered; given the choice of a larger house in the middle of a small Ag buffer or an extra house in the area behind the �� -�3 PLANNING COMMISSION PAGE 3 MINUTES JUNE 19, 2007 Janowicz home, coupled with a real complete Ag buffer the decision is an easy one; therefore, denying the Plot Plan Review is the only action she could support. Keen: . The Planning Commission has reviewed this proposal several times and recommended approval to City Council. • He is ready to support the project. Marshall: . it is more than a year since the Commission first considered this project and he commends everyone involved for their perseverance. • He agrees with Commissioner Keen - his concerns have been adequately addressed. • He is ready to support the project. Ray: • The Ag buffer issue has been dealt with. • She likes the density transfer idea, but at the last meeting believed they had been given some direction from Council regarding Sub area 2; the issue of the density transfer had been discussed, but they had not received any comment from Council since the last meeting; this is not a sub division, so we do not have the same latitude to hold this property to that standard. - • Nothing has changed since the last hearing and all modifications the Commission asked for have been included; therefore she approves this project as proposed. Barneich: . The density transfer has not been investigated at all; staff needs to bring this forward and it may work and might be a better idea. Chair Ray stated that if this is the case then it can be appealed and Council can discuss this. Chair Ray requested that Conditions of approval 13 and 14 should match Conditions of Approval 44 and 45 regarding the applicant having the option of bonding. Commissioner Marshall made a motion, seconded by Chair Ray, to approve Plot Plan Review Case No. 06-009 and adopt: RESOLUTION NO. 07-2034 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE APPROVING PLOT PLAN REVIEW CASE NO. 06- 009, LOCATED AT 795 EAST CHERRY AVENUE, APPLIED FOR BY TONY JANOWICZ AYES: Commissioner Marshall, Chair Ray, Commissioner Keen NOES: Commissioner Barneich ABSENT: Commissioner Tait 9h - �ly PLANNING COMMISSION PAGE 4 MINUTES JUNE 19, 2007 the foregoing Resolution was adopted this 19'h day of June 2007. IIi. NON-PUBLIC HEARING ITEMS: None. IV. REFERRAL ITEMS FOR COMMISSION ACTION/ NOTICES OF ADMINISTRATIVE DECISIONS SINCE JUNE 5, 2007. Case No. ; App. � Address' '' Description Action Plannec �. vSR o7-006 Charies 8 sas Crown tiiu Construction of a 1s and 2" floor deck totaling A. J.eergman B'Ann Smilh 672 Sq.ft. Administrative Item No. 1 Commissioner Barneich asked if the ARC had approved this item? Ms. Heffernon replied that the ARC had recommended some modifications, but the Director approved without the modifications. The Commission had no further questions. V. DISCUSSION ITEMS: 1 . Retaining WaIl/Fence Height; Brisco Road PUD, Phase II - Staff Report — Ryan Foster. Acting Director, Heffernon, presented the staff report explaining that after review of the improvement plans for the Brisco Road PUD, Phase II, located at 189 Brisco Road, it was discovered that due to grade differences between the project site and the adjacent property (San Luis Ambulance), the required retaining wall will have a finish height of 11' above grade with a 6' fence, for an overall height of 17 feet. This is an increase of 2.8' above what was shown on the tentative plans. It should be noted that normally, issues such as this are addressed by offsetting the fence from the face of the retaining wall; however in this instance that solution would effectively reduce the size of already small backyards. Staff conducted a site visit of the project site and based on the location of the highest point of the wall at the rear of the project, determined that the increase in retaining wall height does not constitute a significant change to the approved project due to the topographical constraints of the site and the limited visibility of the finished wall/fence combination from public rights of way. In reply to a question from Commissioner Keen, Mr. Devens explained that it is only a 2' 5" increase over the original approved wall height. Chair Ray stated that she saw no problem with the proposed height as it was for safety reasons. After further discussion the Commission agreed that the height was acceptable, but they would prefer to see the wall have some textural finish or vines to soften it. Mr. Devens stated that he believed that the wall was proposed to be split-faced block. The Commission had no further comments. qh- yS ATTACHMENT 6 Minutes: City Council Meeting I Tuesday,August 14, 2007 � - Action: Mayor Pro Tem Arnold moved to authorize the City Manager to approve minor changes to the MOU determined beneficial to the design and operation of the Dog Park. Council Member Costello seconded, and the motion passed on the following roll call vote: AYES: Amold, Costetlo, Fellows, Guthrie, Ferrara NOES: None ABSENT: None 9.b. Consideration of an Appeal of Planning Commission's Approval of Plot Plan Review � Case No. 06-009; Applicant-Tony Janowicz; Location -795 East Cherry Avenue. Associate Planner Heffernon presented the staff report and recommended the Council adopt a Resolution upholding the Planning Commission's approval of Plot Plan Review Case No. 06-009. She also distributed a letter to the Council which was just received from the applicant's attorney, Glen R. Lewis (on file in the Administrative Services Department). Staff then responded to questions from Council concerning setback requirements; reasons for designating Lierly Lane as a rural residential street; constraints on the property; and clarification regarding existing structures on the property. - Mayor Ferrara opened the public hearing. Mark Vasouez, representing the applicant, Tony Janowicz, agreed with most of the conditions set forth in the staff report; acknowledged the constraints on the property; referred to condition #47 and noted the applicant cannot grant a 6 ft. public utility easement on the easterly side of Lierly Lane because he does not own thaY portion of the road, and requested the condition be reworded to require a 6 ft. public utility easement on the westeriy side of Lierly Lane only; requested that mitigation measure 12.1 be modified to be consistent with condition #47; and explained that the proposal is to retain the existing residential use on the site with a new structure in a location to benefit the City, the property owner, and the neighborhood. He then gave an overview of the proposed project and its benefits to the City, the neighborhood as it relates to the Neighborhood � Plan, the farmers, and the applicant. He requested the Council consider and approve the project as proposed. Tonv Janowicz, project applicant, spoke in support of the project as proposed. Nora Loonev, Lierly Lane, spoke in support of approving the project as proposed, noting that the existing residence is a tear-down; the size of the proposed house should not be reduced; and the project would improve the area as well as improve access to Subarea 2. Hearing no further public comments, Mayor Ferrara closed the public hearing. Council Member Guthrie provided the following comments: - He sought an appeal of the Planning Commission's decision due to three important policy issues that Council should consider; 1) impact of the proposed project on the Neighborhood Plan, 2) the agricultural buffer, and 3) the significant change of an existing structure inside the buffer; - Expressed concern that an increase in intensity of use impacts the purpose and effectiveness of the buffer; � � -�� Minutes:City Council Meeting Page 5 Tuesday,August 14, 2007 - Would have preferred creation of the agricultural buffer prior to any consideration of specific projects; - Supports active and ongoing maintenance of the landscape buffer; - Concerned about replacement of a home within the buffer and its increase in size; - Would like to see a reduction in the size of the house; - Would like to see the use of two-stories in order to increase square footage and adding useful , outside space. Council Member Costello provided the following comments: - Prefers that there are no residential structures within the agricultural buffer zone; however, he acknowledged that residential use is appropriate in a residential zone; - Acknowledged that the existing: residence is a non-conforming structure due to its location within an agricultural buffer, and could support an appropriate structure on the property that sits back as far as possible from the street and the agricultural operations; - Can reluctantly support this residential project. Council Member Fellows provided the foilowing comments: - Expressed concern for the public health and safety associated with the buffer and protecting the farmer's right to farm; - Referred to the agricultural buffer policy and stated he could not support approval of the proposed project; - Expressed concern that proposed residence is 130% larger than the existing residence; - Cannot support a new, larger home that is within the buffer area; - Suggested that the City, the owners of the adjacent farmland, and the applicants would benefit from looking into alternatives to the proposal such as a density transfer, or at least not intensifying the use of the parcel to such a great extent; - Would support continuing the item to a date uncertain to determine if a density transfer would be possible. Mayor Pro Tem Arnold provided the following comments: - Reflected on past discussion when he was on the Planning Commission concerning the agricultural buffer and its potential impact on existing residences that were located within the buffer zone as it relates to future expansion; - Noted that there is no other reasonable use for the property than residential; - Believed that this was a reasonable application and a reasonable size home; did not believe a two-story home would be more beneficial and would be more of an impact to the neighboring residence; - Stated the project meets the minimum setback of ten feet; , - Stated the project would improve the neighborhood; the applicant is willing to provide and maintain the agricultural buffer; - Said it was unfair to require the applicant to build a new 800 square foot home; - Does not see this as having any negative impact on the agriculturai buffer issue in regard to future subdivisions; - Can support the project as proposed with the exception of the one condition relating to the six- foot pubiic utility easement on the westerly side. qb- y� Minutes:City Council Meeting Page 6 Tuesday,August 14, 2007 Mayor Ferrara provided the following comments: - Noted that the decision is precedent setting; - Need to evaluate what the overall goal is as it relates to the agricultural buffer policy; - Wants to limit development and activity in the buffer area; - Spoke about correlation between economic viability and a non-conforming structure; - Noted that the agricultural buffer policy was in place prior to transfer of ownership of the property to the applicant; therefore, he expressed concerns with the proposed development as it relates to location and size; - Noted that widening of E. Cherry would occur prior to any improvements in Subarea 2; - Stated that a smaller structure and more landscaping will provide a better balance; - Supports taking tentative action to deny the project without prejudice in order to go back and take another look at the site, the size of the structure, the additional parking requirement, and being more mindful of the agricultural impacts by moving the structure further away from the buffer zone. Action: Council Member Fellows moved to take tentative action to deny Plot Plan Review Case No. 06-009,and direct staff to develop a modified resolution and findings, and provide direction on appropriate and reasonable home replacement size and location that would not add to agricultural impacts. Mayor Ferrara seconded, and the motion passed on the following roll call vote: AYES: Fellows, Ferrara, Costello, Guthrie NOES: Arnold ABSENT: None Further discussion ensued regarding direction to staff that accessory buildings should not be considered in determining size of the replacement structure. 10. CONTINUED BUSINESS ITEM None. 71. NEW BUSINESS ITEMS 11.a. Consideration of Establishing a Policy Designating a Summer Month in the Future for Cancellation of Council Meetings. City Manager Adams presented the staff report and recommended Council consider the concept of establishing a practice and/or policy designating a summer month in the future for cancellation of Council meetings and provide direction to staff. Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter, and upon hearing no public comments, he closed the public comment period. Discussion ensued relating to the pros and cons of canceling a month of ineetings during the summer. Following discussion, it was suggested that one Council meeting be canceled in July 2008 and to determine, following that date, whether to continue the practice. °lb � `�� '� ATTACHMENT7 'I � pFROy� O �',p h �NCOflPOAAiE 9.L I � � o \ k .u�r io.�cu * c4�/FORN�P CITY OF ARROYO GRANDE INITIAL STUDY SUMMARY - ENVIRONMENTAL CHECKLIST Project Title & No. Plot Plan Review No. 06-009; 795 East Cherrv Avenue ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The proposed project could have a "Potentially Significant ImpacY' for at least one of the environmental factors checked below. Please refer to the attached pages for discussion on mitigation measures or project revisions to either reduce these impacts to less-than-significant levels or require further study. ❑ Aesthetics � Geology and Soils ❑ Recreation � Agricultural Resources ❑ Hazards/Hazardous Materials � Transportation/Circulation. � Air Quality � Noise � Wastewater ❑ Biological Resources ❑ Population/Housing � Water � Cultural Resources ❑ Public Services/Utilities ❑ Land Use DETERMINATION: (To be completed by the Lead Agency) On the basis of this initial evaluation, the Environmental Coordinator finds that: ❑ The proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. � Although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared. ❑ The proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. ❑ The proposed project MAY have a "potentially significant impacY' or "potentially significant unless mitigated" impact on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. ❑ Although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. q�, - �9 City of Arroyo Grande, Initial Study for 795 E. Cherry Ave. Page 1 Kell Heffernon, Associate Planner � 3/27/07; U dated 10/30/07 Prepared by (Print) ign ' e Date Tim Carmel, City Attomey Reviewed by (Print) Signature Date Proiect Environmental Analvsis The City's environmental review process incorporates all of the requirements for completing the Initial Study as required by the California Environmental Quality Act (CEQA) and the CEQA Guidelines. The Initial Study includes staff's on-site inspection of the project site and surroundings and a detailed review of the information in the file for the project. In addition, available background information is reviewed for each project. Relevant information regarding soil types and characteristics, geologic information, significant vegetation and/or wildlife resources, water availability, wastewater disposal services, existing land uses and surrounding land use categories and other information relevant to the environmental review process are evaluated for each project. Exhibit A includes the references used, as well as the agencies or groups that were confacted as a part of the Initial Study. The Community Development Department uses the checklist to summarize the results of the research accomplished during the initial environmental review of the project. Persons, agencies or organizations interested in obtaining more information regarding the environmental review process for a project should contact the City of Arroyo Grande Community Development Department at 214 East Branch Street Arroyo Grande, CA 93420 or call (805) 473- 5420. A. PROJECT DESCRIPTION/SETTING: Proposal by Tony Janowicz to remove an existing 830 square foot single-family residence and accessory structures on the project site and construct a new 1,600 square foot residence and garage further back on the property. Surrounding land uses include low-density residential development to the east, north and west, and agricultural land to the south. The project site is located within Subarea 2 of the East Village Neighborhood Plan (EVNP). The land use designation of Subarea 2 is Single Family Residential Medium Density (SFR- MD) and the zoning was recently changed from Residential Rural (RR) to Single Family Residential (SF), consistent with the 2001 General Plan. Allowable density was increased from one (1) dwelling unit per acre to 4.5 dwelling units per acre. The project site is located roughly fifteen feet (15') from existing agricultural operations. Given the size of the lot (14,586 square feet), almost the entire property lies within the Agricultural Preservation Overlay District (AG-2.2), assuming a one hundred foot (100')wide agricultural buffer. ASSESSOR PARCEL NUMBER: 007-571-007 B. EXISTING SETTING LAND USE CATEGORY: Single-Family Residential Medium Density (SFR— MD) ZONING: Residential Rural (RR) EXISTING USES: Residential development TOPOGRAPHY: Relatively Flat qb - 5o City of Arroyo Grande, Initial Study foi 795 E. Cherry Ave. Page 2 VEGETATION: Residentiallandscaping PARCEL SIZE: 14,586 square feet (0.33 acres) SURROUNDING LAND USE CATEGORIES AND USES: North: Single-Family Residential (SFR) East: Single-Family Residential (SFR) South: Agricultural land West: Single-Family Residential (SFR) C. ENVIRONMENTAL ANALYSIS During the Initial Study process, several issues were identified as having potentially significant environmental effects (see following Initial Study). Those potentially significant items associated with the proposed project can be minimized to less-than-significant levels by incorporating the mitigation measures listed below. All mitigation measures contained in this Initial Study shall be included in the Conditions of Approval for the project. CITY OF ARROYO GRANDE INITIAL STUDY CHECKLIST 1. AESTHETICS - Will the project: Potentially Impact can Insignificant Not � Significant &will be Impact Applicable mitigated a) Create an aesthetically incompatible � � � � site open to public view? bJ Introduce a use within a scenic view � � � � open to public viewl c) , Change the visual character of an � � � � area? d) Create glare or night lighting that � � � � may affect surrounding aieasl e) Impact unique geological or � � � � physical featuresl � Other � � � � Setting. The project will not be visible from any major public roadway. The visual character will change from one smaller residence to one larger residence and will remain single story. Impact. No signi�cant visual impacts are expected to occur. Mitigation/Conciusion. No mitigation measures are necessary. 2. AGRICULTURAL RESOURCES Potentially Impactcan Insignificant Not - Will the p/OjeCt: Significant &will be Impact Applicable mitigated a) Convert prime agricultural land to � � � � non-agricultural use9 �j b -5 I City of Arroyo Grande, Initial Study for 795 Cherry Ave. Page 3 2. AGRICULTURAL RESOURCES Patentially Impactcan� Insignificant Not - Will the project: Significant &will be Impact Applicable mitigated b) Impair agricultural use of other � � � � properly or result in conversion to other usesl c) Conflict with existing zoning or � � �_ � Williamson Act program9 d) Other � � � � Setting. The adjacent property to the south (the "Dixson Ranch") has been in agricultural production since the early 1900's (row crops) and is in a permanent agricultural preserve. Development Code Section 16.12.170 requires an agricultural buffer be established on all new developments adjacent to any designated agricultural district. The definition of "new developmenY' includes the issuance of a building permit for any new residential unit. The project requires a demolition permit to remove existing structures and a building permit to construct a new residence and therefore is subject to the agricultural buffer standards. The buffer area shall be a minimum of one hundred feet (100') wide, measured from the edge of the designated agricultural district, and shall include a twenty-foot (20') wide landscaped transition area. All but the northern most 1,500 square feet of the 14,586 square foot lot is located within the Agricultural Preservation Overlay District (AG-2.2). The East Village Neighborhood Plan (EVNP), approved by City Council in October 2007, specifies a 130' wide agriculture buffer for both subareas. Applying a 130' wide buffer to the project site encompasses the entire property. Impact. The project site is located adjacent to property that is zoned Agriculture and cultivated with row crops. The different land uses of the project site and adjacent agricultural land create conflicting impacts. From the residential perspective, the source of agricultural-related conflict can be from noise, light, dust, pollen, smoke, pesticides, odors, traffic, insects or rodents. From the farmer's perspective, the source of conflict from the adjacent residential use can be theft, vandalism, litter, pest infestation, drainage, or increased liability. Adequate separation of these land uses would help reduce conflicting impacts. The property is currently developed with a single-family residence and accessory structures approximately 19.5 feet from existing agricultural operations. The proposed project would remove the existing structures and place a new, residence approximately 69 feet from agricultural operations, a difference of 34.5 feet. This is the furthest north the structure can be placed while adhering to setback requirements and neighbor concerns. Mitigation/Conclusion. Almost all of the property is located within the City-designated agricultural buffer. Because the property is zoned residential and a residential use already exists, moving the use farther from agricultural operations improves the existing situation. The project includes a 35-foot wide landscaped strip to help reduce impacts. This is fifteen feet (15') wider than what the Agricultural Preservation Overlay District (AG-2.2) requires. The City also has adopted a Right-To-Farm Ordinance with provisions for farmland preservation and protection, and serves to notify residents of farmers' rights and clarify agricultural activities. The following mitigation measures will further reduce impacts between land uses to a less than significant level: �Ih - 5� City of Arroyo Grande, Initial Study for 795 Cherry Avenue Page 4 MM 2.1: Future property owners must sign a Real Estate Transfer Disclosure indicating that they acknowledge and agree to the provisions contained in the City's Right-To-Farm Ordinance. A deed restriction shall be placed on the property indicating this requirement. Responsible Party: Applicant; Real Estate Agent Monitoring Agency: City of Arroyo Grande —CDD Timing: Prior to close of escrow MM 2.2: The applicant shall submit a final landscape plan for the agricultural buffer, prepared by an environmental specialist or professional biologist familiar with agricultural buffers, to be reviewed and approved by the Community Development Department and the Parks, Recreation and Facilities Department to ensure that the plant selection provides effective and appropriate screening with fast growing evergreen trees and shrubs. The final landscape plan shall be consistent with the "Landscape Ag Buffer Plan" prepared by Firma for the project site, dated January 29, 2007, included as Attachment A. The final landscape plan shall include additional species other than Bottlebrush. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande—CDD, PR&F (Parks, Recreation and Facilities Dept.) Timing: Prior to issuance of building permit. MM 2.3: A deed restriction shall be placed on the property indicating that the property owner(s) shall maintain the landscape buffer and that plants shall not be removed unless diseased or dead. If any plants are removed, they shall be replaced in kind. Responsible Party: Property owner(s); Real Estate Agent Monitoring Agency: City of Arroyo Grande— CDD Timing: Prior to close of escrow. 3. AIR QUALITY- Will the project: Potentiauy Impact can Insignificant Not Significant &will be Impact Applicable mitigated a) Violate any state or federal ambient � � � � air quality standard, or exceed air quality emission thresho/ds as established by County Air Pollution Contro/District(APCD)7 b) Expose any sensitive receptor to � � � � substantial air pollutant concentrations? c) Create or subject individuals to � � � � objectionable odors7 d) Be inconsistent with the DistricYs � � � � C/ean Air Plan? e) Other � � � � �I b - 53 City of Arroyo Grande, Initial Study for 795 Cherry Ave. Page 5 Setting. The San Luis Obispo County Air Pollution Control District (APCD) has developed the CEQA Air Qualitv Handbook to evaluate project specific impacts and help determine if air quality mitigation measures are needed, or if potentially significant impacts could result. The City refers to this Handbook for all discretionary projects subject to CEQA. Impact. The project is expected to generate roughly 10 average daily trips (ADT). Based on Table 1- 1 of the CEQA Air Quality Handbook ("Screening Criteria for Project Air Quality Impacts"), these trips would produce less than ten (10) Ibs./day of emissions (emissions are defined as ROG, NOx, PM,o, SOx and CO). Projects producing less than ten (10) Ibs./day of emissions are not subject to mitigation per the CEQA Air Quality Handbook. As proposed, the project will result in 77 cubic yards of cut and 425 cubic yards of fill, creating construction dust. Demolition as proposed will also create dust. In San Luis Obispo County, ozone and PM,o are the pollutants of primary concern, since state health-based standards for these pollutants are exceeded in portions of the County in most years. For this reason, San Luis Obispo County is considered to be in non-attainment of the state standards for both ozone and PM,o. The major sources of PM,o include mineral quarries, grading, demolition, agricultural tilling, road dust and vehicle exhaust. Grading and construction of the project would occur over a period of several months. Short-term impacts related to dust generation from site preparation and grading would result in dust generation that could affect adjacent properties. Mitigation measures placed on the project would reduce short- term dust generation during construction of the project to less-than-significant levels. Dust generated by the development activities shall be kept to a minimum with a goal of retaining dust on the site. The dust control measures listed below shall be followed during construction of the project, and shall be shown on grading and building plans. Mitigation/Conclusion. The following mitigation measures are necessary to reduce air quality impacts to a less-than-significant level. Construction Phase Emissions The project shall comply with all applicable Air Pollution Control District (APCD) regulations pertaining to the control of fugitive dust (PM�o) as contained in section 6.5 of the Air Quality Handbook. All site grading plans shall list the following regulations: MM 3.1: All dust control measures listed below (MM 3.2 — 3.6) shall be followed during construction of the project and shall be shown on grading and building plans. The contractor or builder shall designate a person or persons to monitor the dust control program and to order increased watering, as necessary, to prevent transport of dust off site. MM 3.2: During construction, water trucks or sprinkler systems shall be used to keep all areas of vehicle movement damp enough to prevent airborne dust from leaving the site. At a minimum, this would include wetting down such areas in the later morning and after work is � completed for the day and whenever wind exceeds 15 miles per hour. Reclaimed (non-potable) water shall be used whenever possible. MM 3.3: Soil stockpiled for more than two days shall be covered, kept moist, or treated with soil binders to prevent dust generation. MM 3.4: All vehicles hauling dirt, sand, soil, or other loose materials are to be covered or should maintain at least two feet of freeboard (minimum vertical distance between top of load and top of trailer) in accordance with CVC Section 23114. ��- 5� City of Arroyo Grande, Initial Study for 795 Cherry Avenue Page 6 MM 3.5: Install wheel washers where vehicles enter and exit unpaved roads on to streets, or wash off trucks and equipment leaving the site. Vehicle speed for all construction vehicles shall not exceed 15 mph on any unpaved surface at the construction site. MM 3.6: Sweep streets at the end of each day if visible soil material is carried on to adjacent paved roads. Water sweepers with reclaimed water shall be used where feasible. MM 3.7: To mitigate the diesel PM generated during the construction phase, all . construction equipment shall be properly maintained and tuned according to manufacturer's specifications. The measures below (MM 3.8— 3.10) shall be clearly identified in the project bid specifications so the contractors biding on the project can include the purchase and installation costs in their bids. MM 3.8: All off-road and portable diesel powered equipment, including but not limited to bulldozers, graders, cranes, loaders, scrapers, backhoes, generator sets, compressors, auxiliary power units, shall be fueled exclusively with California Air Resources Board (ARB) motor vehicle dieselfuel. MM 3.9: To the maximum extent feasible, the use of diesel construction equipment shall meet the ARB's 1996 certification standard for off-road heavy-duty diesel engines. MM 3.10: Unless otherwise approved by APCD, the developer shall install catalytic diesei particulate filters or Diesel oxidation catalyst on one (1) pieces of construction equipment involved in primary earth moving and construction activities and projected to generate the greatest emissions. MM 3.11: The applicant shall obtain an approval letter for demolition from the San Luis Obispo County Air Pollution Control District (APCD) prior to issuance of a demolition permit. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande - Public Works Dept., Building and Fire Department Timing: Prior to issuance of Demolition Permit, Grading Permit and during construction 4. BIOLOGICAL RESOURCES - Potentially Impact can Insignificant Nat Will the p�oject: Significant &will be Impact Applicable mitigated a) Result in a/oss of unique or special � � � � status species or their habitatsl 6) Reduce the extent, diversity or � � � � quality of native or ofher important vegetation7 c) Impact wetland or riparian habitat� � � � � d) Introduce barriers to movement of � � � � resident or migratory fish or wildlife species, or factors that could hinder the normal acfivities of wildlife9 e) Other � � � �� G � �J City of Arroyo Grande,Initial Study for 795 Cherry Ave. Page 7 Setting. There are no significant trees or waterways located on the project site that would provide habitat for birds, mammals or aquatic species. Impact. The project site is not located next to any creek, creek tributary or riparian habitat areas, and does not contain any large trees for nesting of birds of prey. Therefore, the project will have no impact on biological resources. Mitigation/Conclusion. Project development will have no impact on biological resources and therefore no mitigation is required. 5. CULTURAL RESOURCES - Potentialiy Impactcan Insignificant Not Wlll the pI'ojeCt: Significant &will be Impact Applicable mitigated a) Disturb historic resources9 � � � � b) Disturb prehistoric resources7 � � � � c) Disturb paleontological resources9 � � � � d) Other � � � � Setting. The subject property is not located within a historic district and is not a recorded historic or pre-historic site. Attachment B is a letter from LSA Associates, Inc., detailing their findings with regard to the historic resource component of the subject property. The conclusion is that the structure is unlikely to qualify as a significant historic resource per the California Environmental Quality Act. However, based on the fact that the site is located in an area historically occupied by the Obispeno Chumash, and on previous cultural resource surveys in the area, a phase I cultural resource surFace survey is recommended prior to demolition and/or grading activities. Impact. It is uncertain whether potential impacts to cultural resources would occur during grading activities without a phase I cultural resource survey conducted. If cultural resources are encountered during the construction process, development activities at the site shall cease until a qualified archaeologist has been employed to view and assess the discovery and prepare a mitigation plan. Mitigation/Conclusion. Development of the project could have a potentially significant impact to cultural resources that can be mitigated to a less-than-significant level with implementation of the mitigation measures listed below. MM 5.1. The applicant shall submit a phase I cultural resource surface survey prepared by a qualified archaeologist. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande—CDD Timeframe: Prior to issuance of demolition or grading permit MM 5.2. The note below shall be placed on the grading and improvement plans for the project: "In the event that during grading, constniction or development of the project, and archeological resources are uncovered, all work shall be halted until the City has reviewed the resources for their sign�cance. If human remains (burials) are encountered, the County Coroner (781-4513) shall be contacted immediately. The applicant may be required to provide archaeological studies and/or mitigation measures." 1 �' f`�' City of Arroyo Grande,Initial Study for 795 Cherry Avenue Page 8 Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande — Public Works Dept. Timeframe: Prior to issuance of grading permiUduring grading activities 6. GEOLOGY AND SOILS - Potentially Impact can Insignificant Not Wil/ the pl'OjeCt: Significant &will be Impact Applicable mitigated a) Result in exposure to or production � � � � of unstable earth conditions, such as landslides, earthquakes, liquefaction, ground failure, land subsidence or other similar hazards� b) Be within a CA Dept. of Mines & � � � � Geology Earthquake Fault Zone? c) Result in soil erosion, topographic � � � � changes, /oss of topsoil or unstable soil conditions from projecf-related improvements, such as vegetation removal, grading, excavation, or�lll d) Change rates of soil absorption, or � � � � amount/direction of surface runoffT e) Include structures located on � � � � expansive soi/s? � Change the drainage patterns where � � � � substantial on- or off-site sedimentation/erosion or flooding may occur7 g) Involve activities within the 100-year � � � � floodzone? h) Be inconsistent wifh fhe goals and � � � � policies of the County's Safety Element relating to Geo/ogic and Seismic Hazardsl i) Preclude the future e�raction of � � � � valuable mineral resourcesT j) Other � � � � Setting. The topography of the project site is relatively flat and is located outside of the 100-year floodplain. Sto�mwate� cu�rently flows across the adjacent property to the west towards the end of Myrtle Street. The landslide risk and liquefaction potential during a ground-shaking event is considered low. No active faulting is known to exist on or close to the subject property. The project is not within a known area containing serpentine or ultramafic rock or soils (i.e. low risk for naturally occurring asbestos). A preliminary grading and drainage plan was prepared for the project site by William R. Dyer, which provides drainage calculations and a drainage solution (Attachment C). �h- 57 City of Arroyo Grande, Initial Study for 795 Cherry Ave. Page 9 Impact. The major source of potential earthquake damage to Arroyo Grande is from activity along the regional San Andreas Fault located less than forty (40) miles east along the eastern border of San Luis Obispo County. The most widespread intensity of ground shaking depends on several factors including the magnitude of the earthquake, the distance from the earthquake epicenter, and underlying soil conditions. Other regional faults of significance that could affect the project area in terms of ground shaking are the Rincondada and Nacimiento faults, located approximately twenty-five (25) miles east of the City. These faults are considered "potentially active", and could cause moderate (Magnitude 6.0+) earthquakes in the area. The West Huasna fault is located roughly three (3) miles east of the City of Arroyo Grande. The project site would be subject to severe ground shaking in a strong seismic event, which could cause damage to structures and endanger public safety. Mitigation/Conclusion. Seismic hazard, soil stability and soil erosion are considered potentially significant impacts that can be reduced to a less-than-significant level with implementation of the mitigation measures listed below. MM 6.7: A project-specific soils report shall be prepared by a registered civil engineer as required by the City's Grading Ordinance, and the recommendations of that report shall be incorporated in the design and construction of the proposed project. Final improvement plans submitted to the City shall be accompanied by a letter of certification from the civil engineer that the plans are in conformance with the soils report, and the certification shall confirm that the plans include the following: • The project shall be designed to withstand ground shaking associated with a large magnitude earthquake on nearby active faults. • All proposed structures shall be designed to conform to the most recent Uniform Building Code (UBC) Zone 4 guidelines. • The project shall comply with the requirements of the City's Grading Ordinance. • Site-specific specifications regarding clearing, site grading and preparation, footings, foundations, slabs-on-grade, site drainage, and pavements or turf block shall be delineated. Responsible Party: Applicant � Monitoring Agency: City of Arroyo Grande— Public Works Dept. Timeframe: Prior to issuance of Grading Permit Impact: The project site will be subject to potential soil erosion during construction and after project completion. MM 6.2: Prior to issuance of a Grading Permit for the project, the applicant shall prepare and submit a grading and erosion control plan in compliance with the City's Grading Ordinance for review and approval by the Public Works Department. The plan shall be prepared by a civil engineer to address both temporary and long-term sedimentation and erosion impacts. ' Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande— Public Works Dept. Timeframe: Prior to issuance of Grading Permit � � - 5� City of Arroyo Grande,Initial Study for 795 Cherry Avenue Page 10 7. HAZARDS & HAZARDOUS Potentially Impact can Insignificant Not MATERIALS - Wil/ the Io�eCt: Significant a w�u be Impact Applicable p � mitigated aJ Result in a risk of explosion or � � � � re/ease of hazardous substances (e.g, oil, pesticides, chemicala, radiation) or exposure of people to hazardous substances? 6) Interfere with an emergency � � � � ' response or evacuation plan9 c) Expose people to safety risk � � � � associated with airport flight pattern? d) Increase fire hazard risk or expose � � � � people or structures to high fire hazard conditions7 e) Create any other health hazard or � � � � potential hazardT � Other � � � � Setting. The project is not located in an area of known hazardous material contamination. The project is not within a high severity risk area for fire. The project is not within an Airport Review area. Impact. The project does not propose the use of hazardous materials. The project does not present a significant fire safety risk. The project is not expected to conflict with any regional evacuation plan. Mitigation/Conclusion. No impacts as a result of hazards or hazardous materials are anticipated, and no mitigation measures are necessary. 8. NOISE - Wil/the project: Potentially Impact can Insignificant Not Significant &will be Impact Applicable mitigated a) Expose people to noise levels that � � � � � exceed the City's Noise Element thresho/ds7 b) Generate increases in the ambient � � � � noise levels for adjoining areas? c) Expose people to severe noise or � � � � vibration? d) Other � � � � Setting. Existing ambient noise in the,vicinity of the project site is primarily generated by vehicular traffic and adjacent agricultural operations. �� - 5� City of Arroyo Grande, Initial Study for 795 Cherry Ave. Page 11 Impact. The project is expected to generate loud noise during construction that will impact adjacent residences. This is considered a potentially significant impact that can be mitigated to a less-than- significant level with implementation of the below mitigation measures. Mitigation/Conclusion. The project will generate short-term noise impacts with construction activities. Long-term increases in'traffic and other operational noise levels are considered less-than- significant impacts and no mitigation measures are necessary. MM 8.1: Construction activities shall be restricted to the hours of 8:OOAM to 5:00 PM Monday through Friday. There shall be no construction activities on Sundays. Interior finish work is allowed on Saturdays that does not include hammering, the use of power tools or any other noise generating activities. On-site equipment maintenance and servicing shall be confined to the same hours. MM 8.2: All construction equipment utilizing internal combustion engines shall be required to have mufflers that are in good condition. Stationary noise sources shall be located at least 300 feet from occupied dwelling units unless noise reducing engine housing enclosures or noise screens are provided by the contractor. MM 8.3: Equipment mobilization areas, water tanks, and equipment storage areas shall be placed in a central location as far from existing residences as feasible. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande— CDD, Public Works Dept Timeframe: During construction 9. POPULATION/HOUSING - Potentially Impact can Insignificant Not Will the project: Significant &will be Impact Applicable mitigated a) Induce substantial growth in an area � � � � either directly or indirecfly(e.g., through projects in an undeveloped area or eactension of major infrastructure)9 b) Displace existing housing or people, � � � � requiring construction of replacement housing elsewhere9 c) Create the need for substantial new � � � � housing in the areaT d) Use substantial amount of fuel or � � � � energyl e) Other � � � � Setting. The project site is bounded by residential development to the north, east and west, and agricultural land to the south. The subject property has been zoned for residential development since 1972. The project is within the allowable density and consistent with the 2001 General Plan policies. �h - (�o City of Arroyo Giande,Initial Study foi 795 Cherry Avenue Page 12 The City adopted its Housing Element in 2003, which includes goals, policies and implementing �I programs for the preservation, improvement and development of affordable housing. Per the certified Housing Element, residential subdivisions and mixed-use projects are required to restrict 15% of the units as affordable to moderate-income households. Any fraction of a unit is required to pay an affordable housing in-lieu fee. The project will not add additional units, and therefore the project is not subject to the affordable housing provisions of the Housing Element. Impact. The project will not result in a need for a significant amount of new housing, and will not displace existing housing. Mitigation/Conclusion. Project development will have no impact on population/housing and !, therefore no mitigation is required. 10. PUBLIC SERVICES/UTILITIES - Potentiany �mpact can �nsignificant Not II Will the project have an effect upon, or Significant &will be Impact Applicable , result in the need for new or altered public mitigated i services in any of the following areas: ' a) Fire protection? � � � � �, b) Police protection? � � � � c) SchoolsT � � � � d) Roads? � � � � e) Other � � � � �' i I Setting. Development of the site by replacing an existing residence would not increase demand for new public services. I Impact. The project would not impact the City's ability to provide public services. ' I Mitigation/Conclusion. Project development will have no impact on public services and therefore no � mitigation is required. Potentially Impact can Insignificant Not Significant 8�will be Impact Applicable 11. RECREATION - Will the project: m�t�9atea a) Increase the use or demand for parks � � � � , or other recreation opportunifies9 b) Affect the access to trails, parks or � � � � ' other recreation opportunities9 c) Other � � � � Setting. The project is not proposed in a location that will affect any trail, park or other recreational resource. Impact. Replacing the existing residence would not increase demand for City park or recreation facilities. � �h�� City of Arroyo Grande, Initial Study for 795 Cherry Ave. Page 13 Mitigation/Conclusion. Project development will have no impact on recreation facilities and therefore no mitigation is required. 12. TRANSPORTATION/ Potentially Impact can Insignificant Not Significant 8 will be Impact Applicable CIRCULATION - will the p�oject: miti9ated a) Increase vehicle trips to local or � � � � areawide circulation system? b) Reduce existing "Levels of Service" � � � � on public roadway(s)? c) Create unsafe conditions on public � � � � roadways (e.g., limited access, design features, sight distance)? d) Provide for adequate emergency � � � � access9 e) Result in inadequate parking � � � � capacity? � Result in inadequate internal traffic � � � � circulation7 g) Conflict with adopted policies,plans, � � � � or programs supporfing a/ternative transportafion (e.g., pedestrian access, bus tumouts, bicycle racks, etc.)7 h) Result in a change in air traffic � � � � patterns that may result in substantial safety risksl i) Other � � � � Setting. The project site is located on the corner of East Cherry Avenue extension and Lierly Lane, both of which are private drives and inadequate for emergency vehicle access. East Cherry Avenue extension is approximately 15-feet wide, unpaved and is privately owned by many individuals. Lierly Lane is approximately 8-feet wide, unpaved and owned predominantly by the applicant. The proposed project is accessed from Lierly Lane. Impact. According to the San Diego Association of Governments (SANDAG) Vehicular Traffic Generation Rates, a single-family residence generates 10 average daily trips, with 0.8 peak hour trip in the AM and 1 peak hour trip in the PM. Because this is a replacement residence, there is no net increase in trip generation. Mitigation/Conclusion. The project will have access from Lierly Lane, currently not adequate for emergency vehicle access. Tra�c related impacts would be reduced to less than significant with implementation of the following mitigation measures. MM 72.1: Lierly Lane shall be improved along the project boundary as follows (the applicant has the option of bonding for street improvements prior to issuance of building permit): !, - f'✓' �a- '� City of Arroyo Grande, Initial Study for 795 Cherry Avenue Page 14 • 20 feet street width from curb to curb. • Concrete curb and gutter on project side of the street. • 21 feet wide right-of-way. • 6-foot PUE on both sides Responsibie Party: Applicant Monitoring Agency: City of Arroyo Grande— Public Works Dept. Timeframe: Prior to issuance of Building Permit MM 12.2: The extension of East Cherry Avenue shall be designated as a local street and shall adhere to the following design standards (the applicant has the option of bonding for street improvements prior to issuance to building permit): • 25 MPH design speed • 24 feet street width from curb to curb. • Concrete curb, gutter and sidewalk on project side of the street. • Tra�c index of 6.5 • 6-foot PUE on the north side Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande— Public Works Dept. Timefreme: Prior to issuance of Building Permit 13. WASTEWATER- Will the Potentially Impact can Insignificant Not pl'Oj@Ct: Significant 8 will be Impact Applicable mitigated a) Violate waste discharge requirements � � � � for wastewater systems7 b) Change the quality of surface or � � � � ground water(e.g., nitrogen-loading, daylighting)1 c) Adversely affect community � � � � wastewaferservice provider7 d) Other � � � � Setting. Wastewater disposal for the project site is currently managed by means of an on-site septic system. The project is required to hook up to the City's wastewater collection system when sewer becomes available. Impact: The South San Luis Obispo County Sanitation District (SSLOCSD) provides wastewater collection and treatment services for the Cities of Arroyo Grande, Grover Beach and the unincorporated community of Oceano, and owns and maintains all of the main sewer trunk lines. Per the Arroyo Grande Wastewater Master Plan (AGWWMP), the additional flows from the Neighborhood Plan area (Subareas 1 and 2) were not accounted for and will add peak flows to the Fair Oaks Avenue trunk line near US Highway 101, which is currently at 100% capacity and slated as a Capital Improvement Project. Once implemented, this reach will have sufficient capacity for all anticipated buildout flows. Mitigation/Conclusion. Through sewer hookup and SSLOCSD fees, the developer will pay the projecYs proportional share of impact fees to mitigate the additional demand. The mitigation listed below is necessary to reduce impacts to a less-than-significant level. �b -�3 City of Anoyo Grande, Initial Study for 795 Cheny Ave. Page 15 MM 13.1: Once City sewer is available, the applicant shall properly abandon the existing private septic system and the new residence shall hook up to the City's sanitary sewer system. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande—Public Works Dept. Timeframe: Twenty-four (24) months after City sewer is available MM 73.2: The applicant shall pay the City's sewer hookup and SSLOCSD impact fees. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande— Building & Fire Dept.; Public Works Dept. Timeframe: Prior to sewer hookup MM 13.3: The applicant shall pay the projecYs proportional share for upgrading the Fair Oaks sewer main. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande— Building & Fire Dept.; Public Works Dept. Timeframe: Prior to sewer hookup 14. HYDROLOGY AND WATER Potentially Impact can Insignificant Not Significant &will be Impact Applicable QUALITY - Will the project: mitigated a) Violate any water quality standards? � � � � b) Discharge into surface waters or � � � � otherwise alter surface water quality (e.g., turbidity, temperature, dissolved oxygen, etc.)1 c) Change the quality of groundwater � � � � (e.g., saltwater intrusion, nitrogen- loading, etc.)T d) Change the quantify or movement of � � � � available surface or ground water9 e) Adversely affect water supply? � � � � fl Other � � � � Setting. The topography of the site is relatively flat. Predominate surface flow direction is across the Cherry Creek property to the west towards the end of Myrtle Street. Drainage from the site will be retained on-site in a drainage basin with a capacity of 1,175 cubic feet and depth of 1.5 feet (see Attachment C for drainage calculations). The City currently receives its water supply from both surface and groundwater sources. Ground water extractions are derived from seven (7) wells and two (2) separate basin formulations. Surface water is obtained from the Lopez Reservoir Project, which was constructed in the late 1960's. Reclaimed storm water collected by the Soto Sports Complex Storm Water Reclamation Project is also used as an irrigation supply source. �6 -c� �( City of Arroyo Grande, Initial Study for 795 Cherry Avenue Page 16 The City adopted a Water System Master Plan in 1999, which identified water resources as being a significant issue, and identified methods to increase and diversify water supply to increase long-term reliability of the City's water service to its residents. The report assessed potential methods to address the water supply issue and prioritized alternatives. Impact: The project will remove an existing 815 square foot single-family residence and accessory structures and wnstruct a new 1,650 square foot residence. The 835 square foot difference in lot coverage will increase impervious surface area. The project adequately shows drainage to be retained on site and no additional mitigation is necessary. Although no additional dwelling units are proposed, domestic water usage is expected to increase with installation of the landscape strip within the agricultural buffer. The City is currently in a "severely restricted" water supply situation that has not yet reached a "critical" level. To manage its water supply deficiency, the City adopted a two-phased strategy in November 2004 that included alternatives to be pursued to meet the City's water demand over the next 10- year period (phase 1), and identified alternatives that will provide permanent water supply increases to meet the long-term demand that are most desirable, feasible and cost effective (phase 2). As part of phase 1, the City adopted a Water Conservation Program in May 2003 that included: • Plumbing Retrofit Program; • Water Shortage Contingency Analysis; • Public Information and Education; • Information System Assessment for Top Water Users; and • Optional components, including washing machine rebates, and irrigation system or landscaping rebates. Other components of phase 1 include construction of Well No. 10 (located on Deer Trail Circle), pursuing oil field water on Price Canyon, implementing a tiered water and sewer rate structure as financial incentives for water conservation, and a utility retrofit upon-sale program, Phase 2 includes a permanent water supply option to study the feasibility of a desalination plant. Mitigation/Conclusion. The City is currently in a severely restricted water supply situation, which is considered a cumulatively significant impact. The projecYs contribution, however, is considered di minimis, meaning that the environmental conditions would be the same whether or not the project is implemented. The City adopted overriding considerations for cumulative water supply impacts identified in the Program EIR for the 2001 General Plan Update. However, the project shall implement the following restrictions and measures to reduce water supply impacts to a less-than- significant level. MM 14.1: The project shall comply with the City's required water conservation measures including any applicable measures identified in any applicable City Water Conservation Plans. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande— Public Works Dept. Timing: Prior to issuance of Building Permit MM 14.2: The project shall install best available technology for low-flow toilets, showerheads and hot water recirculation systems. qb - (05 City of Arroyo Grande, Initial Study for 795 Cherry Ave. Page 17 Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande—Building Dept. Timing: Prior to issuance of a Certificate of Occupancy MM 14.3: The final landscape plan shall show low-water use species and drip irrigation system rather than a spray irrigation system. Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande— Parks, Recreation and Facilities Dept. Timing: Prior to issuance of Building Permit 15. LAND USE - Will the projeCt: Inconsistent Potentially Consistent Not Inconsistent Applicable a) Be potentially inconsistent with land � � � � use, policy/regulation (e.g., General Plan, Development Code), adopted � to avoid or mitigafe for � environmental effects7 I b) Be inconsistent with any habitat or � � � � community conservation plan? c) Be potentially inconsistent with � � � � adopted agency environmental plans or policies with jurisdiction over the projectT d) Be potentially incompatible with � � � � surrounding land usesl i e) Other � � � � i Setting/Impact. Surrounding uses are identified on Page 3 of the Initial Study. The proposed project i was reviewed for consistency with policy and/or regulatory documents relating to the environment and i, appropriate land use (e.g., City's Land Use Element, Development Code, Zoning Map, etc.). The ' project was found to be consistent with these documents and codes with implementation of the above mitigation measures. The project is not within or adjacent to a conservation plan area. The project is compatibie with surrounding land uses subject to planting a vegetative strip within the agricultural buffer, included in the project description, and MM 2.1, which requires adherence to the provisions contained in the City's , Right-To-Farm Ordinance. ' Mitigation/conclusion. No inconsistencies were identified and therefore no additional measures i above what will already be required was determined necessary. I '1 � '�`i' City of Arroyo Grande, Initial Study for 795 Cherry Avenue Page 18 I 16. MANDATORY FINDINGS OF Potentially Impact can Insignificant Not SIGNIFICANCE - Will the Significant &will be Impact Applicable mitigated project: a) Have the potenfial to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or anima! or eliminate imporfant examp/es of the major periods of California history or prehistory7 ❑ ❑ � � b) Have impacts thaf are individually limited, but cumulatively considerable? ("Cumulatively considerable"means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other cunent projects, and the effects of probable future projects) ❑ ❑ � ❑ c) Have environmental effects which will cause substantia/adverse effects on human beings, either directly or indirectly? ❑ ❑ � � q� - 4? City of Arroyo Grande, Initial Study for 795 Cherry Avenue Page 19 SOURCE LIST: 1. City of Arroyo Grande General Plan (October 2001) 2. City of Arroyo Grande General Plan Land Use Map (October 2001) 3. City of Arroyo Grande Development Code 4. City of Arroyo Grande Zoning Map 5. City of Arroyo Grande Existing Setting and Community Issues Report 6. City of Arroyo Grande General Plan Program EIR (October 2001) 7. Air Pollution Control District Clean Air Plan 8. FEMA- Flood Insurance Rate Map 9. Ordinance No. 521 (Amending Title 10, Chapter 3 of the Municipal Code regarding the Community Tree Program) 10. Ordinance No. 550 (Amending Title 16 of the Municipal Code to incorporate regulations and amending the Zoning Map to create an Agricultural Preservation Overlay District) 11. San Diego Council of Governments—Vehicular Traffic Generation Rates Attachments: A: Landscape Ag Buffer Plan prepared by Firma dated January 29, 2007 B: Letter from LSA Associates, Inc. dated August 28, 2006 C: Preliminary Grading and Drainage Plan prepared by William R. Dyer dated March 2, 2007 S:ICommunity DevelopmentlPRQ1ECTS�PPR106009 Janowiczllnitial SYudy.doc R� - 1V City of Anoyo Grende,Initial Study for 795 Cherry Avenue Page 20 � � ¢ ti ' � � � w � � s (,Zj � r�e� �srsre eu�me Fa- a 1"' "- Dxuoi.w ev�m+'� ' a � ca�wrsNw aevvea iscwr+us nou.e PND/OR WEERPi: BO�'fLEBRUSH/ GOlJJSTEYION vMMNAl.lS LS GPL.IXJ�I2L' ,:,�,.: _ , P`� HF�AsE FhE TO 9D(FEET ---� -- .:�.,/ . a�m o�N�scnuoNw�w V� rwE GALI.oN SIZE fAi;' r�roer�cE � —� CRNaMENlAL YMO WDYG�E . C H E R R Y R O A D VRGE SCREEN SVRl.BS B 7010 Fflf T I �ORNAM@MPL 8RA55E5 'DO INGM TALL OITTOS�RUM EUGINO�DES AND/O�nYWG°'��FORNCP. HIXED:7ENNI5ETUM OWENTALE/fOUMNN ANO/OR lJGU5TRl1M WCIDUM GR455(STEWI.�. i HUHLENBEPGV�R�GENS �DEER GRi55, HELIGTOiRICHON SEHOERVIRENS/BWE C�jQCj�'j $E�� OAT GRA55 I c�.y,�t inCN_5 tEET ONE GALLCN SIZE I� I - �c. ��NSioen.ma+s L4NDSCAOE-,Ki BUFFER _-' owrE�+:rorm 1a+owicz •PIANTS ARE RpST GttOW1NG SPEQES •L4N'f5 PAE LAYERED TO FORM DENSE SCREEN •SMRU65 GN EE Cl1POED TO FORM�ENSE NEDGE •R1NT5 PRE VERY DROUGNT'fOLER+r�T W C✓�Y 501L5 (N4iNE R?NT5 ARE GENEtU.LLY NOT SUI760 TO GIf1Y 501�5 IN A LA�'D5C-�E "i°`�"°"�'°""' 5ErnNG DUE TO INiOIER�wCE 70 IRWGATED MO15T SOILS) - y7y.o� SAEET 1 OF� �S" ' . w �' 1 � \ W � l Y � V 1 � i , �� :r:' �� _ - 5 M�ta� 5G v""".w'�z �� ,�..: �� ,_+,m� w+ A ✓� `�. ��.� ' . . . . � ' ��„s.asx'ex li�,,.K�.+�' � .. r+GN TNL ,_yC+ ' aex - �pv s,�'1�`7 " --��__+ � �,�y+c. -' _ �� '—� 'ce�+�" ,.c w w^aen..r.� _ :.' . €an- : � �G ��.0 ._ — _�-�' ' /�" _ - �rOa'�''v4o nrt[* �TM _ ' iyGr+.`'�""'v''� pyvJV1C`� `"��iv+o': s � ._ ��,�.�pg�9U� Vn�r+' ._.� �� _— L /� ♦ I LSA w5SOC1ATE5 INC �AV�wE R cOLLlrvs j �� 998 S�NTA BAFB�RA STFEET SURE 110 HOS ]B3 0]qj TEL BERKELEY RIVERSIUE SAN LU15 OBISPO, CALIFORHIn QJ401�46d'/ Bo3 p8a.o�96 Fex y} p�CHMOND POC[LIN ATTACHMENT B - - ' - - ' � (of Attachment 7) August 28, Zoo6 � J `��G 2 9 Z�le CIT�( O� P.��20YU vhAi�iJr Anthony Janowicz CC`��^.1I Ii?'r� r.-�lEl pf?�IEt�IT 795 Cherry Street Arroyo Grande,Califomia 93420 , Subject: Record search for two parcels at 795 Cherry Street, Arroyo Grande, San Luis Obispo County, Califomia (APN it 007-571-007 and 007-711-004) Dear Mr. Janowicz: A records search at the Central Coast Information Center in Santa Barbara(CC1C)was requested for the property belonging to Mr. and Mrs. Janowicz in Arroyo Grande at 795 Cherry Street. The seazch parameters were set at a 'h mile radius. Of particular concem was whether the buildings on the Janowicz property had been previously recorded as historic sites. CCIC record searches review all lrnown archaeological sites,historic resources, and previous cultural resource surveys. Three previous cultural resource surveys were found in or near the '/.mile radius. The closest was a negative survey done in 1998 by C. A. Singer. The 1985 Arroyo Grande Creek Watershed survey by Wallace and Taylor recorded 69 sites,of which seven are listed in the CCIC report,however they do not appear to be near the project location. A 300 acre survey in 1997 by David Whitley lists three sites,but the map is not conclusive as to their exact location. SLO-1893 is not mentioned in the biblio�aphy of surveys,but is shown on the map provided by CCIC. ►t lies approximately 1/8 mile southeast of the site. The CCIC Assistant Coordinator searched inventories for the State Historic Property Data Files, National Register of Historic Places,National Register of Determined Eligible Properties, Califomia Historical Landmarks,Califomia Points of Historic Interest,Califomia Office of Historic Pmservation Archaeological Detetminations of Eligibility, and the Caltrans State and Local Bridge Surveys. No property evaluations were recorded within the prescribed azea. The property does not appeaz to lie within a historic district,and is not a recorded historic or prehistoric site. It is recommended by the City of P.rroyo Grande that an azchitectura]historian examine the building,but it is unlikely that it is a significant resource. A significant resource is defined under CEQA as: associated with important people or events in local,regional,Califomia,or National history,yields or potentially yields important information about the his[ory of the area, embodies distinctive chazacteristics of a type,period, region,or method of construction, represents the work of a master or possesses high artistic values, or is the last or best example of it's type. None of these criteria would appear to apply to this property based on the infortnation provided. According to the owner,the house is in a dilapidated condition, and has undergone numerous additions in the past. � b ".�7 � i > � �..nt'i>�r� �� If cultural resources (a historic trash deposit, prehistoric midden, or other features) are encountered during excavation, the property owner should contact a qualified archaeologist to examine the find, evaluate the resource(s), and make recommendations for recordation and analysis. If human remains are encountered,all excavation must be stopped and the San Luis Obispo County Sheriff/Coroner must be notified immediately. Enclosed is the CCIC letter with accompanying maps and inventory sheet, a copy of[he subdivision map, and a portion of the U.S. Geological Survey Airoyo Grande NE (CA)topographic map showing the subject property. Sincerely, �/��,�.-,'�>�✓��-.� Susan Stewart Staff Archaeologist 2 �h- ��- CENTRAL COAST INFORMATION CENTER California Archaeological Department of Anthropology Inventory , SAN LUIS OBISPO AND Universiry of Califomia, Santa Barbara ,� SANTA BARBARA COUNTIES Santa Bartara,CA 93106-3210 ; (805)893-2474 FAX(805)893-8707 8/'f 6/2006 Susan Stewart LSA Associates, SLO 1998 Santa Barbara Street Suite 120 San Luis Obispo, CA 93041 Dear Ms. Stewart, Enclosed are the results of the record search you requested for the Janowicz Property Project. Our records were searched for all known archaeological sites, historic resources, and previous cultural resource surveys within a one-quarter mile radius of the project area. In this search, one archaeological site(s) and three previous cultural resource survey(s) were found. The survey locations were mapped in colored pencil onto portions of the Arroyo Grande NE, Oceano quad(s). A bibliography of these surveys is included. A search of the inventories for the State Historic Property Data Files, National Register of Historic Piaces, National Register of Determined Eligible Properties, California Historical Landmarks, California Points of Historic Interest, California OHP Archaeological Determinations of Eligibility, and the Caltrans State and Local Bridge Surveys yielded zero property evaluation(s) within According to our records, the project area has not been surveyed. Therefore a cultural resource survey is recommended. Please contact me if you have any questions about this search. , Sincerely, ' ;� � � ' � iii �'/1, ' l. Mark Neal � Assistant Coordinator qb - �3 E Number 236 Date 1985 Author Wallace,W.;Taylor, E. Title Archaeological Investigations in the Arroyo Grande Creek Watershed,San Luis Obispo County Quad Oceano,Arroya Grande NE,Tar Spring Ridge Site SLO-393, SLO-394, SLO-396, SLO-218, SLO-397, SLO-398, SLO-399, Comments I Area Units ReportType Pages E Number 3411 Date 1998 Author CA. Singer Tkle Cultural resources survey and impact assessment for the Newsom Springs Alignment project in ihe City oi Arroyo Grande, Uuad Oceano SRe negative Comments 9 pp. Area none given Units ReportType Pages E Number 4930 Date 1997 Author Whitley,David Title Phase I Archaeological Survey and Cultural Resources Assessment for the Arroyo Linda Crossroads Specific Plan Study Area,City of Arroyo Grande,San Luis Obispo County,California �uad Oceano Site SL0�113, SLO-1382, SLo-1825 Comments 40 pp. Area 300 Units acres ReportType Survey Pages q� - '7y Janowicz Property Project N LSA ASSOCIa1CS Central Coast Intotmation Center 795 CherryAvenue Departmento(Anthropobgy Arroyo Grande, CA Sanra Barbara,CA931 a1063210 (805)8932474 Surv�eys Map- 1 of 1 (805)8938707 FAX o ss ro .w om m � ' �' '� ,`r ¢ � , ` �� '� � � i s � �� a�� Quarter-Mite Bufter 1� yy� � � i f%�~4��..�rv � � I '� I Ene J � . i � i ARR�*RASND NE � B � r. � 5 �4� s v�� 0! �'J'`� �`�� .� � . ��y'4� s � ��,• • 'I_.,'a , ' ' \` � j � � �� ♦ .. _ � i� ' � � . . J / \\\ � _ �� ♦ �� r � 1 , — �` — ' Projed Location . � � ��. , � . �:� a �.�� y �� %'�i ':;:` , � ' . • � �, `�_ ..�� ; .� r%- !� j �. � ; . . ,�-� � _�?�,'� ; � : : � ii� � .� � � �j �'++� � FN11 . * . ..'.:�. OCEANO / ' � . �� +� ' ' ! >�V�„ �/ - ��i `r ��` � ��`� � : � ��' / �. � C �� i f�`� �� _ .: ----.� � �: � ` \ , ,, �� .�� , .. � � �.*' - p Non- .. ' . � - " •�� .. , ::. , . _ .. . qh - '15 Janowicz Property Project N LSA ASSOC12t@S - Central Coast Intormation Center 795 CherryAvenue DepaAmentofAMhropobgy Arroyo Grande, CA sanra B r�ara,ns3io�5-�s2�o (805)8932474 Sites Map- 1 of 1 �aos�as3-e�m Fnx o ss m ve no m � S I .� � �t 1`` + S* � J! 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'�-��,_' � .�� ,M �.�,��-j I'�- � s .,. - : . .k ,.:.�.,... 4 I I (i .^ . Iq �� .�, I II (�' � ir�.n�' � � � `-t- �= I . . .-�� r', ��"" ., - .�-" I » —�� '�- J �, u�.,. 4 .Ilw-�fl" � / w.ye..�m.m�. . : _, �'�=�.v�=a• .,.,� "°'`.� ..�.no1r�_ '" -'� ` .. \w� 4k 1 iI /''� ..'c.ra+�..ww.m en .00., fi14PG H.._,�r �— ' 'n,w/ � II { .... ,wn.� , V • ,<-.ce.., r.,�. I 1 . � :'�.. i� Q: . .�.�.n.,.a. .�..,.. ........ �. ' _... .- •' . � b � �..� GARACE " � II � «.� ear. - _ __ �d _ � w.+. OS£0 I NGE ,.� I �* t� .... �.a.^..�^^ 'o+ � - ` PROP ^ESOf ' � S ' . �Q � .a �.nn� �< ,� � i �r1 `� . / � �I i o . ."T"'o..`.^,�,,,� w i ?n Z m � '�' eu .n,ra� r'.-n. i wn i� � � �C � � ��P��ndee..ro �'� �� W --- - -- � w.«.wa..�..,«x.asr...i �m+ n 2 E � _ __ —� ° ,, ia\ � ; ......nA. t�i `� _;�- �.�,. r ,,;,..��'.� � y� � .,, , .� Qy .,.— r .L s—L�—=�� I•"• 1} j� t RELIMINARYP4AN Q I � ..:.r.:•.:. F y ` V `„,':, 1 P UCTION �' S�P. I �b. �%�p� �' —,.rr—= '� ��M i "'< ' �{;a� NOTFORCONSTR Q ..�i � ' � ,...0�)�.-.r�w_i j^"��.�,..k+ � p � _ _ --� ._...� _ _ n t` ..?z�,:^�.er� b r _ _ ,y' ="1° �� , I i :t. ..� . � T i„ " __ .^�t ...1 I�� .• , - �.. I" ��--- , � .....�V�- ' ` ` a � �� ---- � ,•{_ �. � ��^ "�` r �� '� �..,` � ii # � � yu """ 1 ik ' � �.�--,�.--=_.� � .�.�_.. •� � _ J11 �J-- � '°C �-�" 'rnerty FcaA ID?�) � _��,__.�-^-- ' �_ ... �— —� '� �� — l f' �o--f y�• � «.r+ wV ATTACHMENT8 Planuin¢ Commission Members, per Dec. 5,2006 Meetine i Planning Commission Members, The property owners of Sub Area Two listed below have signed this letter and aze in full sunnoR of Tony Janowicz' proposal to remove the existing residence and outbuildings to supply a better location for a new residence located at 795 Cherry St. We realize that the new residence will be much further away from the existing farmland and also fiuther away from Lierly Lane. The new location at the proposed residence will accommodate future improvements and potential growth. � � �isti�y � S_ n� v Tony and Rosemarie Janowicz �'u `�� \r� � Mr. and Mrs.Char6e Looney � ( V��ti � ��uZ`�"�� , , Lynn Titus �%3�� Mr. and Mrs.Harrison ' "o w ��//Q�� No�- �vr; lo�Ie.. Mr. and Mrs.Summerfield �� GCC.�A� %J-�° - � Mr. and Mrs.Caldwell /� l Mr. Damien Mavis � � ✓ ��r,� r L� -lr /S.4ize.� 7l/ ��'�- �5 �� ,�,� �a`� �r. �,,`l� M�'�- ��/�.� � b . gD April i l, 2007 - Chairman and Members of the Arroyo Grande Planning Commission: Caren Ray, Doug Tait, John Keen, Richard Marshall, Kristen Barneich Re: Public Hearing, Tuesday, April 17, 2007 Plot Plan Review Case No. 06-009, 795 East Cherry Avenue, Arroyo Grande Applicant—Tony Janowicz Dear Planning Commissioners, We recognize the above-referenced property cannot accommodate the same depth of an agricultural buffer (130') as has been required of the adjacent Cherzy Creek project. However, we request an additional consideration from the Planning Commission that Mr. Janowicz be required to also extend the no-climb fence along the south side of the improved Cherry Street and the permanent Agricultural Preserve. We feel strongly there needs [o be consistency with the Cherry Creek project in these two areas: extending the widened and improved Cherry Avenue to Lierly Lane (MM 12.2), but also the extension of the no climb fence as part of a joint agreement with the Cheny Creek project principals on a pro rata basis. This would be an additional mitigation under 2.b Agricultural Resources to lessen the Impact as stated in paragraph two, "Adequate separation of these land uses would help reduce conflicting impacts." Please add this to your recommendation to the City Council. Thank you. Sincerely, Marianna Dixson McClanahan and Sara Dixson Dickens Co-Trustees,Dixson Ranch, 769 Branch Mill Road, Arroyo Grande, CA �b- 8r ,�° •, 404 Lierly Lane " '��'�� Arroyo Grande, CA 93420 AYK I 6 ZCOi April 13, 2007 r..,-. : , ,',.�:�� C�_..,, �- ,r,i � .•. � ,�.'I'f�E\T Dear Planning ommissioner, In case you are unfamiliar with the city statutes regarding the Ag Buffer, I am enclosing a copy of the pertinent portions as it pertains to the Plot Plan Review Case #06-009 at 795 East Cherry. The small house on that lot has been rented continually ever since the original owner, �Aargaret Reed, moved away in the 1990s. I think this constitutes an economically viable use of the property. I don't believe that the outbuildings sho�ld be included as square footage of the house, since most of them have a dirt floor and corrugated tin roofs and were obviously not permitted structures. The size of the replacement house in this application dces not meet the city standards as set forth in the General Development Standards section 16.48.110, section 4. Sincerely, Ly i s Rb-$1. 1 i _ 16.12.170. Right to farm provisions and fatmland preservation. E. Agricultural buffer. 1. In conjunction with General Plan policies oullined in the Agricutlure, Conservation and Open Space Element, and specificaliy Objective Ag5, the city has determined that the use of property for agricultural operations is a high priority. To minimize potential conflicts between agricultural and nonagricultural land uses, including the protection of public health, the reduction of noise and odor, and the redudion of risk to farm operations from domestic animal predation, crop theft and damage and complaints from neighboring urt�an dwellers, all new development adjacent to any __ designated agricultural distrid shall be required to provide an agricullural buffer. "Development' as used in this section, means subdivision of land, use permits and building permiis for new residential units. � 2. The buffer area shall be a minimum of one hundred feet, measured from the edge of the designated agricultural district. Optimally, to achieve a � maximum separation, a buffer wider than one hundred feet is encouraged and may be required 'if it is determined through environmental review under CEQA and/or recommended by the San Luis Obispo Counry Agricultural Commissioner. A decreased buffer distance may be allowed if it can be demonstrated that a physical buffer exists (eg. Arroyo Grande Creek) that is adequate and approved by the San Luis Obispo County Agricultural Commissioner. 3. The minimum one hundred foot agricultural buffer area shall be comprised of two components: a twenty-foot wide agricultural landscaped transiGon area contiguous to an eighty-foot wide agricultural buffer adjacent to the designated agricultural district. The twenty-fiot transition area may indude pedestrian access. The wmbined one hundred foot agricultural buffer shalt not qualify as fartnland mitigation as required by section 16.12.170.F. 4. The following shall be peRnitted in the one hundred foot agricultural buffer. • native plants, tree or hedge rows, roads, drainage channels, storm retention ponds, naturdl areas such as creeks or drainage swales, utility corridors, �storage, and any use, including agricultural or limited commercial uses, determined by the planning commission to be consistent with the use of the property as an agricultural buffer. No new residential � � use shall be pertnitted within the buffer area unless it is determined there would be no other economically viable use of the property. Restoration of a damaged residence within the buffer area may be pursued in accordance with Section 16.48.110. 5. The one hundred foot agricultural buffer shall be established by the developer pursuant to a plan approved by the Community Development Director and the Parks, Recreation and Facilities Director. The plan shall include provisions for the use of integrated weed and pest management techniques and soil erosion control. An agreement in the form approved by the city attomey shall be recorded, which shall include the requirements of this section. �b- 8� Cuapter 16.48 GENERAL DEVELOPMENT STftNDARDS 16.48.110 No�conforming uses, structures and lots. �— 4. Restoration of a Damzged Structure. a.Whenever a structure that constitutes a nonconforming land use,while being used as a single- family residence,is destroyed by fire or other calamity, by act of God, or by the public enemy, the sWcture may be restored and the nonconfortning use may be resumed; provided, that restoration is started within one year and diligently pursued to completion; and provided further, that the restored sUudured does not exceed the square footage of ihe original structure. ._.., . ._. _.. __. .. .:. .. . . .... b. Whenever any olher nonconfortning structure or other structure that constitutes a nonconforming land use is destroyed by fire or other calamiry, by act of God,or by the public enemy to the extent of fifty(50) percent of less of the cost of replacing the entire slructure, the structure may be restored, and the nonconiortning use may be resumed; provided, that restoration is started within one year and diligently pursued to compietion; and provided turther that the restored swdure does not exceed the square footage of the original structure. c. When the destruction of any structure, except a single-famiiy residence, exceeds fifty(50) percent or the sWcture is voluntarily razed or is required by law to be razed, the stnicture shall not be restored except in full conformity with the regulations for the zone in which it is located and the nonconfortnin use shall not be resumed. -a-----•---...-__...�..._..__._. d.When a residential sWcture is voluntarily razed or is required by law to be razed, ihe structure shall not be restored except in full confortniry with the regulations for the zone in which it is located and the nonconfortning use shatl not be resumed. D. Nonconfortning Lots. 1. A nonconfortning lot may be used for any use identfied as an allowable or conditional use by this title, provided the minimum development standards established in this ti0e for particular uses are satisfied. 2. Reductions in the size of existing nonconforming lots shall only be allowed with variances and lot line adjustments to increase the size of an adjacent nonconfortning lot to allow its size or dimensions to be brought doser to conformity with ihe provisions of this title. Under no �' .� - 83 Colleen Titus Martin 855 Olive Street Arroyo Grande, CA 93420 —� (805) 489-2764 ANK� ,/cn�, C; .April 15, 2007 cr�'''ti'�(,;��.�fi}I`;-,Ev.. _'=,a;,;,,; .� �Z�I�.Ir .., � "'!=`:1 Dear Planning Commission and City Council of Arroyo Grande, I am writing to you regarding the application for a tear down and rebuild of 7'ony Janow�tz's property located at 795 East Cherry Avenue. I was astounded when the property was sold to Mr.Janowitz because the City C ouncil had already adopted their guidelines for agricultural buffers prior to the transfer of his title. After participadng in the discussions regazding the Cherry C reek development, the applicant l�ew the strong convictions the City Council held about Ag buffers. When my parents bought the house at 404 Lierly Lane, ac�jacent the applicanYs parcel, they knew the Dixson Ranch was devoted to the Williamson Act agricultural preserve. They also knew it w�uld be difficult, if not impossible, to develop Margaret Reed's shack at the corner of Lierly and East Cherry. They liked it that way. C unsequently, we were shocked when tlus applicarion was originally transacted over the counter of the Planning Department and thank the Commission for pulling it for reconsideration tonight. Perhaps the applicant should consider building a new house in another location. His property further down Lierly Lane might suffice. People are not a[lowed to build in ihe Ag buFfer! But if you do allow it, the structure is too lazge and much larger than the policy call5 for. The compressing of the suitable building footprint is inconsistent with s��rrounding homes. Doesn't the City want less people living in the Ag buffer, not more? ,]ust say no. Thank you C olleen Maztin � ,l , ? , ,.,��-E/.��C�i/`--� �(��"/K-/ `" - �b- �� d e6090 LO 6Z JeIN Page 1 of 1 � Kelly Heffernon From: mmcclanahanl0@juno.com Sent: Tuesday,June 19, 2007 10:12 AM To: Kelly Heffernon Subject: RE: JUne 12 and 19 Agendas Dear Kelly, Thank you for your follow-throu�h yesterday in faxing the 37 pa�es for the Plot Plan Review Case No. 06-009, Tony Janowicz, 795 East.Cherry Avenue, Arroyo Grande. I have read the entire document and spoken with my sister, Sara Dickens. You have our permission to share with the Planning Commission our support of the Project and the Conditions and Mitigation Measures as enumerated. Our thanks to the Planning Commission and yourself and City staff for Iheir dili�ence and care over the last several months. Thank you. Sincerely, Marianna (Molly) McClanahan and Sara Dickens, Co-Trustees, Gordon Dixson Trust, 769 Branch Mill Road, Arroyo Grande, CA Click for free info on accredited�rees with I SOK/year�ential � q► 6- $� c�;i��oo� - :-� _ _ _ _ flug 14 07 11 : OSa Glen R Lewis (8051466-6647 p. 2 GLEN R. LEWIS 4 PPOfE5310HPL LqW CORGOPRTION 5655 CAPISTR4N0 nVervUE POST OFFICE BOIf IO80 FACSIM�LC Al'ASCADH80. CALINORMA 93423 E-nni� nooae43 (8051 466-6649 TELCPHONE IBO61 966-6094 _ g rlewle co�p�pecbe II.n et August 14, 2007 TO: An•oyo Crrande City Council SUBJECT: Plot Plan Review Case Nu. 06-009 Hearing Date: August 14, 2007 i Dea�•Council Persons: Ott behalf of nry client, the a}�plicant, Tony lanowicz, 1 would like to point out some particular important aspects of this project that has been notably mentioned by Planning Staff: I. The applicant has worked extensively with plannuig staff and with the planning commissioners' recommendations in order to presenl a refined and acceptable project for the subject property. The property indeed does not quite meet the minimum buffer distance requirements but as planning staff has amply pointed out, Development Code Section 16.12.170(E) cleafly peimits residential use in tlie Uuffer a��ea when the residential use has historically existed as in this case a�id that there is no other economically viaUle use of the property. This project clearly mcets the exception requiremenls of Code Section 16.12.170(E) in that unless a variation from the distance requirements of the buffer is allowed, the usage of the property is relegated to a vac:uit piece of property or one with old dilapidated buildings. The subject improvements on the property at this time are in clear violation of tlie present ordinances I and ce�tainly the Uuffer zone a��ea. The proposed project will provide twice the disiance as present(y exists for the buffer area, � will provide extensive landscaping for sa•eening puiposes and beautify the area and will take away the eye sore of the old buildings and make the suUject property aesthetically pleasing. The proposed size uf the new house is reasonable and fits piroperly on the lot not really impinging un , the buffer area and separated by cxtensive landscaping. The applicant worked extensively and closely with the planning department and the recommendations of the planning commissioners in redesigning the proposed improvements and attempting to accommodate the reasonaUle requests in order to provide a project that would Ue acceptable in the azea and one that even the applicant ' as well as the city would be proud to have built. In fact,most of the suirounding neighbors have given oveiwhelming support for the proposed project clearly ivdicatiug the projcct would be a vast improvement over the present existing condition of the property and would conhiUute to enhancing the safety and welfare of the community by providing a wider and upgraded road for all concerned. 2. The city staff indicates that there is a modest ina ease in the size of improveinents of approrimately 18.5% but further notes that this increase would not intensify the use nor occupancy within the buffer aa-ea. Staf�'s interpretation of the Development Code is that the City °i � - $� .:_�_ _ _ Aug 14 07 11 : OSa Glen R Lewis (8051466-6647 p. 3 Airoyo Grande City Council August 14, 2007 Page 2 did not want to eliminate the use of its land but to allow reasonable expansion of existing stiuctures wiihin the buffer area. 3. lt would appear um�easonable to approach Yhis project with a dei�sity transfer in that it would make for mucl�smaller lots than presently exist in SuUa��ea 2. The neighbois a��e not i requesting this type of change Uut are convinced that such piroposed improvements would euLance the chazacter and aesthetic appearance of the property and area. The road improvements would certainly add to the safcty and welfare of lhe xrea as well. 4. The planning department has done an extremeiy thorough investigation and study of all developmeut codes, state and loca] impruvement requirements and all relevant infoimation and based on their review, they recommend adoption of the planning cormnissioners' approvaL Staff prepared reasonable conditions under that approval which would mitigate any conceins of the city and allow a viable project. For the foregoing reasons, it is respectfully requested that the City Council approve the applicanYs project, approve the staffs recommendations and the decision of the Planning Commissioners. � Respectfully SuUmitted, i � � GLSN R. LEWIS, attoiney i Applicant, Tony Janowicz I 1 I �I I q b - B '? i _ — - = � . b. � p.RROy� ° �p � INCORPORATEO �Z V T � JUIY 10. /011 -* . c4��F ORN�P MEMORANDUM TO: CITY COUNCIL FROM: J�;�, KELLY HEFFERNON, ASSOCIATE PLANNER SUBJECT: CLARIFICATIONS TO CONDITIONS OF APPROVAL NO. 44, 47 AND MITIGATION MEASURE 12.1 — ITEM 9.B. DATE: NOVEMBER 13, 2007 Changes are shown in italics for the below conditions: Condition of approval No. 44 should read "prior to issuing a certificate of occupancy'; all public utilities shall be operational (instead of"prior to issuance of building permit"). Condition of Approval No. 47 and Mitigation Measure 12.1 have been modified as follows: 47. Similar to MM 12.1, Lierly Lane shall be improved along the project boundary as follows (the applicant has the option of bonding for street improvements prior to issuance of building permit): ■ 20 feet street width from curb to curb, tapering to fhe east prior to property boundary, as per fhe approved East Village Neighborhood Conceptual P/an. ■ Concrete curb and gutter on project side of the street. ■ 21 feet wide right-of-way. � 6-foot PUE on the west side MM 12.1: Lierly Lane shall be improved along the project boundary as follows (the applicant has the option of bonding for street improvements prior to issuance of building permit): ■ 20 feet street width from curb to curb, fapering to the east prior to property boundary, as per the approved Easf Village Neighborhood Conceptual P/an. ■ Concrete curb and gutter on project side of the street. ■ 21 feet wide right-of-way. ■ 6-foot PUE on the west side Responsible Party: Applicant Monitoring Agency: City of Arroyo Grande— Public Works Dept. Timeframe: Prior to issuance of Building Permit i _ q •C. p,RROrp pE C,P � INCONPOFATED 9z u ° m # .w�r io. ieii * c�9t�FORN�P MEMORANDUM TO: CITY COUNCIL C FROM: TERESA MCCLISH, ASSOCIATE PLANNER� SUBJECT: SUPPLEMENTAL INFORMATION NOVEMBER 13, 2007 CITY COUNCIL AGENDA, ITEM 9.c. DEVELOPMENT CODE AMENDMENT 06-005 DATE: NOVEMBER 9, 2007 Attached is a modified Ordinance with one typographical correction to eliminate the word "APARTMENT" from the Ordinance title and map. The proposed Ordinance amends the zoning for properties on S. Elm Street and one property on Poplar Street f�om Single Family Residential (SF) to Multi-Family (MF), not Multi-Family Apartment. Staff recommends the Council consider introduction of the attached Ordinance, as modified. c: City Manager City Attorney City Clerk ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF ARROYO GRANDE APPROVING DEVELOPMENT CODE AMENDMENT CASE NO. O6- 005 TO CHANGE THE ZONING FOR THE PROPERTIES AT 362; 370; 378; & 382 S. HALCYON ROAD & 906 FAIR OAKS AVENUE FROM MULTIPLE FAMILY RESIDENTIAL VERY HIGH DENSITY TO OFFICE MIXED USE; AND CHANGE THE ZONING FOR THE PROPERTIES AT 160; 162; 166; 168; 170; 174 178; 180; 186; 190; 194; & 198 S. ELM STREET & 1205 POPLAR STREET FROM SINGLE FAMILY RESIDENTIAL TO MULTI-FAMILY WHEREAS> the City Council of Arroyo Grande adopted the updated General Plan which became effective on October 9, 2001 and which includes the Housing Element adopted in 2003 and updated on March 8, 2005; and WHEREAS, the City has a responsibility to assure adherence to the General Plan in meeting the needs and desires of the residents and the community; and WHEREAS, the Community Development Department has conducted current initial studies and concluded that environmental impacts associated with the project will be mitigated to less than significant as outlined in a draft Mitigated Negative Declaration dated June 28, 2007; and WHEREAS, the City Council, after public hearing; consideration of the draft Mitigated Negative Declaration, all testimony and evidence presented, finds the Mitigated Negative Declaration appropriate and adequate pursuant to State and local CEQA laws and guidelines including requirements per SB 18; and WHEREAS, the City Council, after public hearing, consideration of staff report, all testimony and evidence presented, recommended certain amendments to the Development Code concerning the Medium-High Density and Office Professional land use designation for the purposes of implementation of General Plan goals and policies; and WHEREAS, after due study, deliberation and public hearing, the City Council finds that the following circumstances exist: A. The proposed change in zone and revisions to Title 16 will satisfy Objective LU3 of the Land Use Element of the General Plan, which requires the City to "Accommodate a broad range of Multiple Family Residential and special needs housing types and densities within the City"; and including LU11-1.4 to "restrict new urban single family, multiple family and mobile home uses to infill areas adjacent to existing developments of similar density"; and objective LU4 which states "Provide for a diversity of inedical facilities and professional office uses to complement the character and service the population of Arroyo Grande by ORDINANCE NO. PAGE Z designating as Office(0) appropriately located areas of the City"; and other policies under objectives LU3 and LU4, and consistent with LU11 and is therefore desirable to implement the provisions of the General Plan. B. The proposed change in zone and revisions to Title 16 reflect that both the existing zones and proposed zones are predominantly commercial and contain historical residential use, and the promotion of mixed use will not adversely affect the public health, safety, and welfare or result in an illogical land use pattern. C. The proposed change of zones and revisions to Title 16 satisfy Section 16.36.010 of the Development Code, which states "It is the purpose of this chapter to provide regulations that implement those goals, objectives and policies, and that are aimed toward the provision of adequate and appropriate commercial areas within the City". D. The proposed change of zones and revisions to Title 16 are within the scope of the Program EIR prepared for the 2001 General Plan Update, and a Negative Declaration has been prepared in Accordance with CEQA. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Arroyo Grande as follows: SECTION 1. The above recitals and findings are true and correct. SEGTION 2. Development Code Section 16.24.020 (Zoning Map) is hereby amended as shown in Exhibit A attached hereto and incorporated herein by reference. S -FC'� TION�. If any section, subsection, subdivision, paragraph, sentence, or clause of the Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, or clause thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, or clause be declared unconstitutional. SECTION 4. Upon adoption of this Ordinance, the City Clerk shall file a Notice of Determination. SECTION 5. A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified copy of the full text of the proposed Ordinance shall be posted in the office of the Director of Administrative Services/City Clerk. Within fifteen (15) days after adoption of the Ordinance, the summary with the names of those City Council members voting for and against the Ordinance shall be published again, and the Director of Administrative Services/City Clerk shall post a certified copy of the full text of such adopted Ordinance. ORDINANCE NO. PAGE 3 SECTION 6. This Ordinance shall take effect and be in full force and effect thirty (30) days after its passage. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this day of 2007. ORDINANCE NO. PAGE � TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ________,_______ _ _ _ __ _ I I I ORDINANCE EXHIBIT "A" I � ' "s' , ��j'�� n- I i�. i � 4 i . I �. ''� . '. 'i . .�' { y . •: ': .' .L . �. S� �� i�� j f ��.� I I� i � � 3 � . , ; ; :. ' , ��.idk � i '� C p �y i � t� 9 5 O � I� 'R '� Rrropo 6rande � � + CcrmrunilyHospiRal ��„� _ Pv ��.i� i �� _ � ` a � �' �.y.� .. . ._.. ..._....... . �: � ,1_,_ . .': _: :€ 6o pNk0aK8 OhM .. .. . ... .., . .;: . . . �- . . . .. . ... ..FNRMK$ � ... �fi"7 � f�� ,�.!';.-, �� Area re-zoned from Multi-family Very HighTDensity (MVH) to Office Mixed Use (OMU) ; ;�i' "� .,�, ,�, I y. �� . ��C ' (�I ��. `y , - ' ..,.. �t� . .��'.�q��ii� �i¢K � hli�� t � �d� � `'a ' !i . t� �E 3 '.y.X�1 � t '��. .i. �v �1 .. .,.'� - I I�=:, �w . ,l.y , . u '.,, � �: . ' iir.{��' ..�.�� i . , . � ;.. . _ ' I ii�v ��i;�i� � '"'�� ,;�nsh ` ,tit a ��"� .".� . — �;�i � d i ii'' ' � +��'� y ifr. �'E � d I � ��,nm.� � �i R rE- � H��. , � .._ u��. . , n �i� .u� �i _ :.... : a'L . �y�i�„ ��:�� I �� E�. f ' ,+�n s ' Ii4 ! � ` �Ir: '� ' ui I�� r� F�� _ I . i �� r . ,� ........ q, !��i .i . i+. .i.'� y��.��. �r n y �W I$ '4� �� I I °� ��E.�'�I� . _ ,e�. . - � � �V�6 � � . �V� �k • � �i E'I�y�� '.� �� t �t i v� .. k=. I� I .� ':i:. , �i .'t�,,,rcnn'Iit i t E 'Mi I i E5 e � �,�-��y I� �i��3��y�� ° � itH. Mt �.� �' i, , � ;'i �,�i�� ; � � _. i i rt Ci 'E `'�i�!'�i` . .�i�hi � .. .. . ... ' !i t� � ��' �cd I . _y�f � � ��E4 �� I � Fti � � I� t�t t, �' I ��t:tt �I 3� ts,ra, � I. �"':i' �fl'��`�'�,v!v �c�'i' � i Area re-zoned from Single Family Residential (SF) to Multi-family (MF) � i r E pRROyp ��C� � c� FINCOavORATED 92 , u ° CITY OF ARROYO GRANDE * �� ,o, ,o�, ♦ CITY COUNCIL Ic4��FORN�P NOTICE OF PUBLIC HEARING � On TUESDAY, NOVEMBER 13, 2007, the Arroyo Grande City Counal will conduct a public � hearing at 7:00 P.M. in the COUNCIL CHAMBERS at 275 E. BRANCH STREET to Iconsider the following item: GENERAL PLAN AMENDMENT CASE NO. 06-003; DEVELOPMENT CODE AMENDMENT CASE NO. 06-005; 1) CO-APPLICANT: CITY OF ARROYO GRANDE, LOCATION: IN THE VICINITY OF FAIR OAKS AVENUE AND SOUTH HALCYON ROAD; AND, 2) CO-APPLICANT: DAVID ROBASCIOTTI, LOCATION: IN THE VICINITY OF SOUTH ELM STREET AND POPLAR STREET. The City Council will consider a proposed Resolution to change the General Plan land use designation and a proposed Ordinance to change the zoning within two distinct neighborhoods in the City of Arroyo Grande as follows: 1) For five (5) properties along South Halcyon Road (362, 370, 378, & 382 South Halcyon Road and 906 Fair Oaks Avenue, change the land use designation from Multiple Family Residential Very High Density to Mixed Use Office Professional; and change the zoning from Multi-Family Very High Density Residential (MFVH) to Office Mixed Use (OMU), in order to allow for a mix of residential and medical office uses near the Arroyo I Grande Hospital; and 2) For thirteen (13) properties on South Elm Street (160, 162, 166, 168, 170, 174, 178, 180, 186, 190, 194, & 198 South Elm Street) and 1205 Poplar Street, change the land use designation from Medium Density Single-Family Residential to Medium-High Density Multi-Family Residential and change the zoning from Single Family (SF) to Multi-Family (MF), in order to allow for application of limited infill development. In compliance with the California Environmental Quality Act (CEQA), the City Council will consider a Mitigated Negative Declaration for the project. The City Council may also discuss other hearings or business items before or after the item listed above. If you challenge the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Comments may be either: (1) mailed to the Community Development Department, P.O. Box 550, Arroyo Grande, CA 93421; (2) delivered in person to the Community Development Department at 214 East Branch Street, Arroyo Grande, CA or (3) provided in person at the Public Hearing. Failure of any person to receive the notice shall not constitute grounds for any court to invalida4e the action of the legislative body for which the notice was given. Information relating to these items is available by contacting the Community Development Department at 473-5420. The Council meeting will be televised live on Charter Cable Channel 0. �� Kelly W mor , City Clerk Publish 1T, he Tribune, Friday, November 2, 2007 —1 �--� � pRROVO o� � � INCORPORNTEU 2 N U � �" MEMORANDUM * JULY 10. I811 * c4��FORN�P TO: CITY COUNCIL FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOR�I1 77 v �)o_ BY: TERESA MCCLISH, ASSOCIATE PLANNER'\"" SUBJECT: CONSIDERATION OF GENERAL PLAN AMENDMENT CASE NO. 06- 003 TO AMEND THE GENERAL PLAN LAND USE MAP AND DEVELOPMENT CODE AMENDMENT CASE NO. 06-005 TO AMEND TITLE 16 OF THE CITY OF ARROYO GRANDE MUNICIPAL CODE ZONING MAP - CO-APPLICANT THE CITY OF ARROYO GRANDE FOR FIVE PROPERTIES AT THE NORTWEST CORNER OF S. HALCYON ROAD FAIR OAKS AVENUE AND CO- APPLICANT DAVID ROBASCIOTTI FOR THIRTEEN PROPERTIES IN THE VICINITY OF S. ELM STREET NEAR POPLAR STREET. DATE: NOVEMBER 13, 2007 RECOMMENDATION: It is recommended the City Council: 1. Adopt a Resolution to change the General Plan land use designation for five properties at the northwest corner of S. Halcyon Road and Fair Oaks Avenue from Multiple Family Residential Very High Density to Mixed Use Office Professional; and change the General Plan land use designation for thirteen properties in the vicinity of S. Elm Street near Poplar Street from Medium Density Single-family Residential to Medium-High Density Multi-family Residential; and 2. Introduce an Ordinance to change the zoning for five properties at the northwest corner of S. Halcyon Road and Fair Oaks Avenue from Multiple Family Residential Very High Density (MVH) to Office Mixed Use (OMU); and change the zoning for the properties in the vicinity of S. Elm Street near Poplar Street from Single Family residential (SF) to Multi-family Apartment (MFA). FINANCIAL IMPACT: There is no impact on the current fiscal year budget. BACKGROUND: In the Fall of 2006, staff began to study the possibility of initiating a zoning change for several properties located at 362; 370; 378; & 382 S. Halcyon Road and 906 Fair Oaks Avenue to accommodate redevelopment of a mix of appropriate uses for properties in close � C - � CITY COUNCIL GENERAL PLAN AMENDMENT CASE NO. 06-003; DEVELOPMENT CODE AMENDMENT CASE NO. 06-005; 1) APPLICANT — CITY OF ARROYO GRANDE: LOCATION IN THE VICINITY OF FAIR OAKS AVENUE AND SOUTH HALCYON ROAD AND, 2) APPLICANT - DAVID ROBASCIOTTI: LOCATION —IN THE VICINITY OF SOUTH ELM STREET AND POPLAR STREET. NOVEMBER 13, 2007 PAGE20F9 proximity to Arroyo Grande Community Hospital. This was in part prompted by a request from Dr. Jonathan Fow, an orthopedic surgeon, seeking a medical facility on S. Halcyon Road and supported by Rick Castro, President of the Arroyo Grande Community Hospital to facilitate expanded medical services next to the Hospital (Attachment 1). The property's current zoning, very high density residential, precludes medical office uses. On November 8, 2006, David Robasciotti filed an application for a Development Code Amendment and General Plan Amendment requesting a change in zoning and General Plan land use designation for several properties on the west side of South Elm Street. According to Mr. Robasciotti, these changes would allow for more infill housing and "bring the area in line with the surrounding area," which includes multi-family housing and condominiums. This is an area that is considered an appropriate area to "upzone" in the 2003 Housing Element of the General Plan due to iYs larger lots, surrounding multi-family zoning and development, as well as iYs proximity the mixed use corridor on E. Grand Avenue. The Planning Commission considered this item at its August 7, 2007 public hearing. The three members of the Commission who were present voted 2-1 to recommend approval of the project. However, the City's Development Code requires an affirmative vote from the total membership of the Commission in order to proceed with a recommendation of approval to City Council. The Planning Commission re-considered the item on September 18, 2007 and recommended approval of the project by a 4-0 vote. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - adopt the proposed Resolution to change the General Plan land use designations and introduce the proposed Ordinance to change the zoning; - amend and approve the proposed resolution and amend and introduce the proposed Ordinance. Specific alternatives for the proposed Ordinance that pertain only to the vicinity of South Halcyon and Fair Oaks Avenue were discussed but rejected by the Planning Commission include: 1. Proposed project — Review of specific impacts of any proposed mix of uses during consideration of a specific discretionary development application (refer to findings necessary for mixed use projects in Section 16.48.065); or 2. Using a design overlay to prohibit non-residential uses from fronting Fair Oaks Avenue (e.g. amend D-2.20 for medical mixed use, see Attachment 5); or 3. Zoning that portion Multi-family Apartment to match adjacent uses on the west side of the project area. This alternative, however, would substantially down-zone the property from 25 du/acre to 13 du/acre) and reduce site design flexibility for the mixed use portion of the site; or � e- - 3 CITY COUNCIL GENERAL PLAN AMENDMENT CASE NO. 06-003; DEVELOPMENT CODE AMENDMENT CASE NO. 06-005; 1) APPLICANT — CITY OF ARROYO GRANDE: LOCATION IN THE VICINITY OF FAIR OAKS AVENUE AND SOUTH HALCYON � ROAD AND, 2) APPLICANT - DAVID ROBASCIOTTI: LOCATION —IN THE VICINITY OF SOUTH ELM STREET AND POPLAR STREET. NOVEMBER 13, 2007 PAGE 3 OF 9 4. Rezoning only those properties that do not front Fair Oaks to OMU. This alternative would create a zoning "island" or spot zone that is not a desired zoning circumstance; or 5. Denial of proposal - Keeping the zoning/land use designation Multi-family Very High Density (no change). This would not allow for any mixed-use residential and office/commercial redevelopment potential on the property including on Halcyon across from the Hospital. - do not approve the proposed Resolution and do not introduce the proposed Ordinance; - provide direction to staff. ANALYSIS OF ISSUES: Vicinitv of South Halcvon Road and Fair Oaks Avenue The first portion of the project includes amending the General Plan Land Use Map and Zoning Map to allow for a mix of residential and medical office uses near the Arroyo Grande Community Hospital for properties currently zoned for residential use only and currently underutilized. For five (5) properties along South Halcyon : ,, - Road (362, 370, 378, & 382 South Halcyon � .; _ ° _ Road and 906 Fair Oaks Avenue): �'�•i '�"�" ❖ change the General Plan land use � �' �`' designationfrom a� *;r ,� ; E;;-,;,4 �: � ,� . ,. � �„��;( Multiple Family Residential Very High � � �fi ;� , s ��' 'i� ;aa .�,m � � ;``� �� r �t ?E T�� Density � Mixed Use Office �'��,"�k ��'"�� F��q; u� �� , � � � � Professional; and ', � �' �` �� ► °'�`�� ` � � ' l , � �� t��,-� ' . . �LL � ;' •S change the zoning from �.{ '` � ,,� ,N �`'` � � �� ` �`"� 6j14L8Y"� µf� 1� 1 !�� P °?�Tt�t Multi-Family Very High Density Residential ,� 5��,��' �� (MFVH) � Office Mixed Use (OMU). ��==.r-i� _ ��'a � .�. fr � :�... ,� � � � �i ��. , r w rF ' x.�� . � w , . . ..'.. :W .': +` .. 5'.w. „,- The properties are currently designated Multi-Family Residential Very High Density and zoned Very High Density Residential (MFV), which allows for a maximum density of 25 � C, —`i CITY COUNCIL GENERAL PLAN AMENDMENT CASE NO. 06-003; DEVELOPMENT CODE AMENDMENT CASE NO. 06-005; 1) APPLICANT — CITY OF ARROYO GRANDE: LOCATION IN THE VICINITY OF FAIR OAKS AVENUE AND SOUTH HALCYON ROAD AND, 2) APPLICANT - DAVID ROBASCIOTTI: LOCATION —IN THE VICINITY OF SOUTH ELM STREET AND POPLAR STREET. NOVEMBER 13, 2007 PAGE 4 OF 9 du/acre to support multi-family and senior housing attached developments. This is an area recently rezoned from Senior Residential to MFV during the Development Code update when all SR was rezoned due to State law requirements. They are currently developed with four single-family residences, the overall density of which is approximately 2.2 du/acre. In addition, the property at 378 S. Halcyon Road contains a small building previously used as office space. Staff proposes changing the General Plan land use designation to Office Professional (0) and changing their zoning to Office Mixed-Use (OMU) with a maximum density of 20 du/acre for mixed use developments or 15 du/acre for residential-only projects (a decrease of potential density of approximately 9 units for the 1.8-acre site). This would make the area more compatible with the zoning and land use designations of properties immediately to the north and to the east across S. Halcyon Road. Since the MFV is a residential district there are no opportunities for office professional uses or mixed use development that would better facilitate the development of inedical support and auxiliary office uses in a location directly adjacent to Arroyo Grande Community Hospital. ; * � � ,�� '� ��, � �� ,I � -: 3 �! � � �s` ��. � �� ' � 'AroatobsReMSlpnrtetl ' J?SiranVlO[oO:W:oneG � "q .. 7 ,t ` i �. � � I. . �� . , y�y`�,'.� FanMNtoOMU _ _ �� . - - f; � � � ' I 8 �I �d'��h c'[+ . � � � ` ., v ; +Wt'�"tS$�'� '� � � � ...- - k= � s E . Art Ofantle �I i Artoyu Orantle � � �� . �'CommwnHyHOSPital ,, �. - � . � � mmmLLyNo:pibl y Co , � • {i �N�n� :; i, ; • . c , �i p , �f�,, . � , �� _�� {� a �:i ...i r�- � � c,�',... � . � .,r . , . . m tuawra ' . . � :;3 . ' — ...� �n� ..� iAIXCN✓S � ��r� fAWMk9 FtipG:Xg A . ';` y� yy' ,..r_ . � ...� _ . ° _. � i . .,. . ,": ... n: : ...F. .:. ,. . .-- . .: . . . _ '::: .:. . :•, k,. . :.x ...nY,. . c��...�... . An issue raised by the Commission was the potential for a development project to include office or commercial uses directly across the street from the Harloe Elementary school site and that residential uses are more compatible in that location. Additionally, access from Fair Oaks into the project area and the resulting traffic implications was a concern discussed at the hearing (the project would front the parking lot of the elementary school). Although any future mixed-use development would be reviewed according to the City's � requirements for mixed use (Development Code Sections 16.36.020.L and 16.48.065.E.2), including larger setbacks adjacent to residential districts and the appropriate mix of uses for q � -5 CITY COUNCIL GENERAL PLAN AMENDMENT CASE NO. 06-003; DEVELOPMENT CODE AMENDMENT CASE NO. 06-005; 1) APPLICANT — CITY OF ARROYO GRANDE: LOCATION IN THE VICINITY OF FAIR OAKS AVENUE AND SOUTH HALCYON ROAD AND, 2) APPLICANT - DAVID ROBASCIOTTI: LOCATION —IN THE VICINITY OF SOUTH ELM STREET AND POPLAR STREET. NOVEMBER 13, 2007 PAGE50F9 the site, the proposed amendrrients do allow for application of either office/commercial uses or residential uses on Fair Oaks Avenue. Alternatives considered by the Planning Commission included those discussed in the above Alternatives Section. The Planning Commission recommended the proposed project to allow greater flexibility in design and site specific review of potential redevelopment including the location and mix of uses, ingress and egress and associated impacts. It is further noted that higher intensity land uses related to automotive and vehicle retail, services or repair, processing, construction, manufacturing, storage, wholesaling, or distribution are not allowed in the OMU district proposed for the project area. Additionally, land uses considered incompatible for location near school sites (e.g. restricted personal-services or retail, or adult business) are not allowed within the OMU district nor within 500 feet of any parcel containing a school. In order to compensate for the loss of available housing density associated with the S. Halcyon Road project, Mr. Robasciotti's proposal to increase the maximum housing density of several properties on the west side of South Elm Street is being brought fonvard for consideration in the same application. This action will preserve consistency with the certified General Plan Housing Element by maintaining roughly the same citywide housing densities, consistent with State law requirements that the City accommodate its share of the region's housing needs. Vicinitv of South Elm Street The second portion of the proposed project is a re-designation of the properties in the vicinity of South Elm Street and 1205 Poplar Street in order to allow for application of limited infill development on large lots abutting or near mixed use and across from or near to multi-family districts. � e -� CITY COUNCIL GENERAL PLAN AMENDMENT CASE NO. 06-003; DEVELOPMENT CODE AMENDMENT CASE NO. 06-005; 1) APPLICANT — CITY OF ARROYO GRANDE: LOCATION IN THE VICINITY OF FAIR OAKS AVENUE AND SOUTH HALCYON ROAD AND, 2) APPLICANT - DAVID ROBASCIOTTI: LOCATION —IN THE VICINITY OF SOUTH ELM STREET AND POPLAR STREET. NOVEMBER 13, 2007 PAGE 6 OF 9 For thirteen (13) properties on South Elm ,� ��`,' � _ ��; Street (160, 162, 166, 168, 170, 174, 178, �'� �� 180, 186, 190, 194, & 198 South Elm � �� j + :�, ...� rx� , x �.:.. .. Street) and 1205 Poplar Street: ; >a �. �Ay,n'� ❖ change the General Plan land use ' `' � r � � designation �' , ��,� ,� ,W , from Medium Density Single-family '��' � �` ��' �== { # �� .� ' ; '� � ,�.: .- Residential � � � , _� � Medium-High Density Multi-family : ,� ' , 4�x � . �, " Residential; and ° "°� � { � °; ❖ change the zoning district from �� ' � ;`�; � y , " � "::° �;, Single Family (SF) � � d��'�� , t � Multi-Family (MF) �''�� , , � >•� t , � _ ,{,,� . . � � ,� �y.'"2 ' � k'T''x S � � � %.;5� I . ng'Y!R'�,F�^' .. . .,.. .3J.t..,..s.:i, .{ The properties currently have the General Plan land use designation of Single-Family Medium Density and are zoned Single Family (SF), which allows for a maximum density of 4.5 du/acre. Each property in the designated area is currently developed with one (1) single-family residence (13 total), for an overall density of approximately 5.2 du/acre. The applicant, Mr. Robasciotti, proposes changing the General Plan land use designation of the properties on South Elm Street to Multi-Family Medium-High Density and changing their zoning to Multi-Family (MF), which allows a maximum density of 9.0 du/acre (Attachment 2 — letter submitted during Development Code update process for residential districts). This neighborhood is identified in the Housing Element Update and the residential update for the Development Code as appropriate for limited higher density over time. These designations would match those of the area on the east side of South Elm Street, directly facing the above properties. Because of this, the change would be consistent with the general density and scale of the neighborhood. It would also accommodate infill housing by allowing for parcel map and/or lot line adjustment applications that would enable limited subdivision or additional units. It is estimated that six (6) of the thirteen (13) properties may have sufficient gross area to enable application for 2- unit Planned Unit Developments for smaller lot (approximately 5-6,000 sq. ft.) single family. � C �� CITY COUNCIL GENERAL PLAN AMENDMENT CASE NO. 06-003; DEVELOPMENT CODE AMENDMENT CASE NO. 06-005; 1) APPLICANT — CITY OF ARROYO GRANDE: LOCATION IN THE VICINITY OF FAIR OAKS AVENUE AND SOUTH HALCYON ROAD AND, 2) APPLICANT - DAVID ROBASCIOTTI: LOCATION —IN THE VICINITY OF SOUTH ELM STREET AND POPLAR STREET. NOVEMBER 13, 2007 PAGE 7 OF 9 A conservative potential of nine additional units may be accommodated by joint application for PUD development in conjunction with lot mergers (worksheet Attachment 3). � � f � .�n �� 3 --�._:. � : ; � �� " '�� -.��. , ,� `�"� � �",� � , , �� `�°-�°�' ��'`�� I � �- �� r'� ` r � � � v+ : �'M 1o6��ah'W�Mtl � , u n, ..F S0.MJUnD YM1 . ��• � .� •u:. •4 ..� • ISNNaY�mN(hDSHy -`� •. ��/( �.. �:v Pmntl4nn4bli � ". 3 �. 'ly,� . � .... t .� � v.. -: � i . . . :. .: :: Y �w ... : .�. . ,..n� 4 c '.. . "Yd � .: i� :k � '�ss ...� .r �� '� S �� t � m �: S '� v � � t.. . ,. ,... W, . :. � k » �� . ..: M . .. . 2 � . {, �. x A L .:. p ' � � � m,S b ry 5 • ^ h .' .�. . :: ` : r... . . . .w. � .. . .. . ' �'. 1 .� � ..� w �. .. . . . .. �TM v3 ., �; . � . : �:� . Y, . q 1 .a � :::.� .� .�:` ..{ :�; . � �_:at`v n>' ' ' ' � . v.�� k. :t��'. �g- tiF } �, , ..: . � .. -^q��, ,-_ > ,. . . . '� -'�a 1�. :�.. : � � . - , .. . :.� . . ., _ ' . 'z^�*,,v;...r.; ... " a°:: �:: i'��k_ - ... . ... �: . ��. :.. ......... ..�.. � a..,. � ..:5. . ... _.� .. ,..� " �. .� . The proposed General Plan and Zoning amendments for both neighborhoods are being proposed concurrently because State law (Government Code Section 65863) precludes the City from reducing the residential density for any parcel that is below the density identified in the City's certified Housing Element unless it can be determined that sufficient additional, adequate, and available sites can offset the loss of density. The proposed General Plan amendment reduces the allowable density for the vicinity of S. Halcyon and increases sufficient density for the vicinity of S. Elm Street. Additionally, it should be noted that this is the third General Plan amendment proposed for this year. The City is allowed to amend the General Plan up to four times a year, exempting projects for the direct provision of affordable housing. ADVANTAGES: The advantages of the proposed project for both neighborhoods include planning for infill development in areas identified as appropriate, in consideration of the surrounding areas. Regarding the proposed change in the vicinity of S. Halcyon and Fair Oaks street, the proposal is consistent with General Plan Objective LU4 "Provide for a diversity of inedical facilities and professional office uses to compliment the character and serve the population of Arroyo Grande by designating as Office (0) appropriately located areas of the City", and related policies LU4-1 and LU4-2. It will also help to facilitate the Redevelopment Agency's goal of encouraging the transition of this segment of S. Halcyon Road to a professional office district. Mixed use will also provide an opportunity to achieve affordable housing near the elementary school. "IC ' 0 CITY COUNCIL GENERAL PLAN AMENDMENT CASE NO. 06-003; DEVELOPMENT CODE AMENDMENT CASE NO. 06-005; 1) APPLICANT — CITY OF ARROYO GRANDE: LOCATION IN THE VICINITY OF FAIR OAKS AVENUE AND SOUTH HALCYON ROAD AND, 2) APPLICANT - DAVID ROBASCIOTTI: LOCATION —IN THE VICINITY OF SOUTH ELM STREET AND POPLAR STREET. NOVEMBER 13, 2007 PAGE 8 OF 9 The proposed change in the vicinity of S. Elm Street meets General Plan Land Use and Housing Element policies for the provision of a broad range of inedium high density detached or attached housing types and densities within the City. DISADVANTAGES: The potential disadvantage of the proposed project include the allowance of future applications that may be perceived as a change to the nature and character of existing and established neighborhoods. However, the proposal for each neighborhood considered the benefits of allowing for potential redevelopment and infill in areas where there are existing appropriate City services, infrastructure and adjacent density and uses. ENVIRONMENTAL REVIEW: In accordance with CEQA, Staff has determined that the proposed project would not have a significant environmental impact. An Initial Study and Draft Negative Declaration was prepared and is included as Attachment 4. PUBLIC NOTIFICATION AND COMMENTS: A public notice regarding the project was published in The Tribune on November 2, 2007, July 27, 2007 and September 7, 2007. Notices were sent to 111 property owners within 300' of the project areas on November 2, 2007, July 27, 2007 and September 7, 2007. Additional informational letters and notices of availability were sent to property owners within 300' of the project areas in June 2007. Attachments: 1. Letter from Mr. Castro dated October 16, 2006 2. Letter from Mr. Robasciotti dated November 10, 2006 3. Preliminary calculations of project area in the vicinity of Elm Street 4. Notification letter to neighbors and Draft Initial Study/Negative Declaration 5. Alternative amendment to the OMU-D-20 Overlay District presented to the Planning Commission on September 18, 2007 q C '� CITY COUNCIL GENERAL PLAN AMENDMENT CASE NO. 06-003; DEVELOPMENT CODE AMENDMENT CASE �NO. 06-005; 1) APPLICANT - CITY OF ARROYO GRANDE: LOCATION IN THE VICINITY OF FAIR OAKS AVENUE AND SOUTH HALCYON ROAD AND, 2) APPLICANT - DAVID ROBASCIOTTI: LOCATION -IN THE VICINITY OF SOUTH ELM STREET AND POPLAR STREET. NOVEMBER 13, 2007 PAGE 9 OF 9 � e _ lo RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF ARROYO GRANDE APPROVING GENERAL PLAN AMENDMENT CASE NO. 06-003 TO CHANGE THE GENERAL PLAN LAND USE DESIGNATION FOR FIVE PROPERTIES AT THE NORTHWEST CORNER OF S. HALCYON ROAD AND FAIR OAKS AVENUE FROM MULTIPLE FAMILY RESIDENTIAL VERY HIGH DENSITY TO MIXED USE OFFICE PROFESSIONAL; AND CHANGE THE LAND USE DESIGNATION FOR THIRTEEN PROPERTIES IN THE VICINITY OF S. ELM STREET NEAR POPLAR STREET FROM MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL TO MEDIUM-HIGH DENSITY MULTI-FAMILY RESIDENTIAL WHEREAS, the City Council of Arroyo Grande adopted the updated General Plan which became effective on October 9, 2001 and which includes the Housing Element adopted in 2003 and updated on March 8, 2005; and WHEREAS, the City has a responsibility to assure adherence to the General Plan in meeting the needs and desires of the residents and the community; and WHEREAS, the Community Development Department has conducted current initial studies and concluded that environmental impacts associated with the project will be mitigated to less than significant as outlined in a draft Mitigated Negative Declaration dated June 28, 2007; and WHEREAS, the City Council, after public hearing, consideration of the draft Mitigated Negative Declaration, all testimony and evidence presented, found the Mitigated Negative Declaration appropriate and adequate pursuant to State and local CEQA laws and guidelines including requirements per SB 18; and WHEREAS, the City Council, after public hearing, consideration of staff report regarding the 2003 Housing Element and Land Use Elements, all testimony and evidence presented finds the proposed land use map changes as shown on Exhibit A to be appropriate and consistent with the intent of 2001 General Plan Update adopted policies, specifically those policies in the Housing Element and Land Use Element; and WHEREAS, after consideration of all testimony and all relevant evidence, the City Council has determined that the following General Plan Amendment findings can be made in an affirmative manner: 1. The proposed amendment to the 2001 General Plan land use element designation provides consistency with the goals, objectives, policies and programs of the General Plan and is specifically consistent with the 2005 Housing Element Housing Opportunity Site Inventory; and � C� � � --- � RESOLUTION NO. PAGE 2 2. The proposed amendment will not adversely affect the public health, safety, and welfare and is being considered concurrent with zoning amendments that provide for multi-family or single family use in the vicinity of South Elm Street and mixed residential and office use in the vicinity of South Halcyon Road and Fair Oaks Avenue; and 3. The proposal has been reviewed in compliance with the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the Arroyo Grande Rules and Procedures for Implementation of CEQA and it has determined that the proposed project is described and included in a Negative Declaration dated June 28, 2007; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande amends the General Plan Land Use Map as shown in Exhibit "A" attached hereto and incorporated herein by this reference. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 13�' day of November 2007. 0� � - l�- RESOLUTION NO. PAGE 2 TONY M. FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY G� � � (� RESOLUTION EXHIBIT "A" ;�:� �..,_.�... . _ . . _ ,. -�> ,. . , - :r.:... 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'', :s�w.:, ' Y� :,�. ,1;t',�'"��,t. . :�.�.':,;K ;�t;-..o.ry:";'ci� ' ;;:!'t�: a'�q,� ' 3 `- ..:i... 6:....5rvu...�x�+.�: @ Area re-designated from Single Family Residential Medium Density (SF) to Multiple Family Residential Medium-High Density (MF) y' C r I 1 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF ARROYO GRANDE APPROVING DEVELOPMENT CODE AMENDMENT CASE NO. 06- 005 TO CHANGE THE ZONING FOR FIVE PROPERTIES AT THE NORTHWEST CORNER OF S. HALCYON ROAD AND FAIR OAKS AVENUE FROM MULTIPLE FAMILY RESIDENTIAL VERY HIGH DENSITY TO OFFICE MIXED USE; AND CHANGE THE ZONING FOR THE PROPERTIES IN THE VICINITY OF S. ELM STREET NEAR POPLAR STREET FROM SINGLE FAMILY RESIDENTIAL (SF) TO MULTI-FAMILY APARTMENT (MFA) WHEREAS, the City Council of Arroyo Grande adopted the updated General Plan which became effective on October 9, 2001 and which includes the Housing Element adopted in 2003 and updated on March 8, 2005; and WHEREAS, the City has a responsibility to assure adherence to the General Plan in meeting the needs and desires of the residents and the community; and WHEREAS, the Community Development Department has conducted current initial studies and concluded that environmental impacts associated with the project will be mitigated to less than significant as outlined in a draft Mitigated Negative Declaration dated June 28, 2007; and WHEREAS, the City Council, after public hearing, consideration of the draft Mitigated Negative Declaration, all testimony and evidence presented, finds the Mitigated Negative Declaration appropriate and adequate pursuant to State and local CEQA laws and guidelines including requirements per SB 18; and WHEREAS, the City Council, after public hearing, consideration of staff report, all testimony and evidence presented, recommended certain amendments to the Development Code concerning the Medium-High Density and Office Professional land use designation for the purposes of implementation of General Plan goals and policies; � and WHEREAS, after due study, deliberation and public hearing, the City Council finds that the following circumstances exist: A. The proposed change in zone and revisions to Title 16 will satisfy Objective LU3 of the Land Use Element of the General Plan, which requires the City to "Accommodate a broad range of Multiple Family Residential and special needs housing types and densities within the City"; and including LU11-1.4 to "restrict new urban single family, multiple family and mobile home uses to infill areas adjacent to existing developments of similar density"; and objective LU4 which states "Provide for a diversity of inedical facilities and professional office uses to complement the character and service the population of Arroyo Grande by 0� � - f5 ORDINANCE NO. PAGE �. designating as Office(0) appropriately located areas of the City"; and other policies under objectives LU3 and LU4, and consistent with LU11 and is therefore desirable to implement the provisions of the General Plan. B. The proposed change in zone and revisions to Title 16 reflect that both neighborhoods are adjacent or across from mixed use districts, and the promotion of mixed use will not adversely affect the public health, safety, and welfare or result in an illogical land use pattern. C. The proposed change of zones and revisions to Title 16 satisfy Section 16.36.010 of the Development Code, which states "It is the purpose of this chapter to provide regulations that implement those goals, objectives and policies, and that are aimed toward the provision of adequate and appropriate commercial areas within the City°. D. The proposed change of zones and revisions to Title 16 are within the scope of the Program EIR prepared for the 2001 General Plan Update, and a Negative Declaration has been prepared in Accordance with CEQA. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Arroyo Grande as follows: SECTION 1. The above recitals and findings are true and correct. SECTION 2. Development Code Section 16.24.020 (Zoning Map) is hereby amended as shown in Exhibit A attached hereto and incorporated herein by reference. SEGTION 3. If any section, subsection, subdivision, paragraph, sentence, or clause of the Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, or clause thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, or clause be declared unconstitutional. SECTI�N 4. Upon adoption of this Ordinance, the City Clerk shall file a Notice of Determination. �EGTION 5. A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified copy of the full text of the proposed Ordinance shall be posted in the office of the Director of Administrative Services/City Clerk. Within fifteen (15) days after adoption of the Ordinance, the summary with the names of those City Council members voting for and against the Ordinance shall be published again, and the Director 'of Administrative Services/City Clerk shall post a certified copy of the full text of such adopted Ordinance. �IC - I�P ORDINANCE NO. PAGE 3 SECTION 6. This Ordinance shall take effect and be in full force and effect thirty (30) days after its passage. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this day of 2007. t o� � - l�( ORDINANCE NO. PAGE �I TONYFERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY q � _ Ig ORDINANCE EXHIBIT "A" sqP r!,!:.� J :;.�r%',.: � g � � Artoyo Grande ,,p�:,,; ;,;.�, CorreirinNyHospltal ;. m ranaixs �vwi FAIRM✓.8 . � "� Area re-zoned from Multi-family Very High Density (MVH) to Office Mixed Use(OMU) . y ... . .�� ."i.'. .�:�i � Y '`:fa .��',�� .M��.. °� '..;.$� l-�f .?t3:S .ib:� m t':'. .it:a. -.r�+�y .,''�.'.,n�' i+5�:Sc&�n-: ��P�'9.m 1T;,r=.�r n..�� :. :.�y:� .nN�.. - ;�P, ��R,i". — :. �'�!�' �;_ :��.(s :.�5,�-,6? "'.�:^,�:��€",� 1':: ;�'r. s: Xfi� :P. `r�lte•',°F",., .,yi?T' . 'v.., �,.y� :�i Y , r+ ' .�.� °•,-�r"� !�'.�5..: '! . ��.' k y, .t-�. � � �. �.��:. 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' � �� .. ....) � � .$'ti ' s.�s.. �� •: y� �� R ' �t: ' ..r:�,j';>., s � '.,�y, p;t'�° � 4?; "�: a�s -�,T . .iy:; �_` ! .. � <'��::iM1 J. �: �.: �'::��: ..'a Area re-zoried from Single Family Residential (SF) to Multi-family Apartment (MF) �Ic - I� ATTACHMENTI Arroyo Grande Community Hospital 'r� CI-nX� =a,�.,, �� r_�[i S ` ' _'i�. {,_ .�f �: 4 �' . '1 Y_-��L'_' i.n 9 . .-o ...�. October 16,2006 . . , .1 ',' , Ms. Teresa McClish �IlY CF F.R=C1'C ri,'',P'�` Associate Planner '.C��riUR!ii`/ Gc'�'�i��!�';-':�!"' AG Ciry Hall PO Box 550 Arroyo Grande, CA 93420 Dear Ms. McClish, This is a letter of strong support for the endeavor of lonathan Fow M.D. regarding acquisition of the office building direcUy across the street from the hospital on Halcyon Road. Dr. Fow is an. Onhopedic surgeon with an active practice at Arroyo Grande Community Hospital. The proximity to his patients in the post-operative period would be ideal and would enhance the ability for quick response should medical needs arise. This relocation of Dc Fow's practice would also funher complement the strategic plan and long term goal of the hospital to provide an expanded medical campus on Halcyon Rd. with more comprehensive services for the community. Thank you for your consideration and attention. Sincerely, �� Richard A. Castro President RAC:am 345 South Halcyon Road Arroyo Grande,CA 93420 (805)489-026]Telephone � (805)473-7603 Fax A Member of Catholic Healthcare West �^ ��.jl �, (J "` - -� � �� ATTACHMENT 2 David Robasciotti 178 South Elm St. Arroyo Grande, Ca 93420 November 10,2006 "'!'" -- , .,, . Community Development Staff, � - " ' ' In continuing my conversation with Rob Strong and Teresa McCfish, I have requested that said properties be rezoned from Single Family medium density to Multi Family medium density. Although this area has not been included in the Design Overlay District Map I believe lhat this area deserves attention. A change in the zoning would bring the area in line with the surrounding neighborhood. Since living on South Elm St., I have witnessed block after block azound this area receive significant attention while West South Elm St. receive lirile, if any attention. West South Elm St.,especially the first block from Poplaz to Ash is one of the most diverse sections of Arroyo Grande:Single Family, Multi Family, Senior Housing, and Condominiums make up this small area, yet we aze still recognized as single family zoning. An example of change within just one-hundred and fifiy yards from my home aze: , eleven single family units across the sUeet from my residence, a new church, and ttuee just completed units on Maple St and Pine. A zone change for this block of South Elm would allow for future single family in-fill and bring the azea in line the updates of the surrounding areas. Sinc�rely � - �/�� Dav�d Robasciotti qC -11 077-153• A rox. S . Feet SF Conformin ? MF Conformin ? 2-unit PUD allowed? Resultin 2-unit densit Facin So. Elm St. 033 5200 NO (�10" NOr . - 16.8 034 7275 YES NO NO��, � -- 12.0 035 7275 YES N; NO� ; "�:' , ` `, 12•0 036 9975 YES NO YES 8.7 038 10913 YES YES YES 8.0 _ 039 9975 YES N, YES 8.7 040 8800 YES NO NO� , � •� 9.9 041 7275 YES NO jJO,i�,x"�2�� ' 12.0 043 5374 NO• NO N ' " � 16.2 � �: 044 7884 YES. NO ';,;,,,,:_. . 11.1 �� 047 10913 YES YES YES 8.0 048 9600 YES NO''" ' YES 9.1 049 9500 YES NO YE3� 9.2 D -i � n c� x 9 � m n Z � � � W � � , ; � - o�peROYpc �� , �, . I �� F INLORPONATE o � , �� ATTACHMENT 4 i � : �.,o.,o,� ; � � �` �; .. � i � c'�"o"N`P CITY OF ARROYO GRANDE ` INITIAL STUDY-SUMMARY - ENVIRONMENTAL CHECKLIST Project Title & No. General Plan Amendment 06-003 & Develooment Code Amendment 06-005 ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The proposed project could have a "Potentially Significant ImpacY' for at least one of the' environmental factors checked below. Please , refer to the attached pages for discussion on initigation measures or project revisions to either reduce these impacts to less-than-significant levels o� require fiurther study. Aesthetics -Geology;and Soil's Recreation ❑ Agricultural Resources Q Hazards�Hazardous Materials QTransportation/Circulation. Q Air Quality ❑ Noise ❑ Wastewater ❑ Biological Resources ❑ Populatiqn/Housing ❑ Water � Cultural Resources � Public Services/Utilities " ❑ Land Use DETERMINATION: (To be completed by the Lead`Agency)On the basis of this initial evaluation. the Environmental Coordinator finds that: ; ,i ❑ The proposed project COULD NOT have 'a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. , , � , � Although the proposed project could have a significant effect on the environment, there will not be a significant effect in this,case because revisions in the project have been made by or agreed to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared. �� ❑ The proposed project , MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. Q The proposed project MAY have a "potentially significant impacY' or "potentially significant unless mitigated" impact on the environment; but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable',,legal standards, and 2) has been addressed by. mitigation measures based on the;; earlier !'!analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. ' j ❑ Although the proposed project.could��have a'significant effect on the environment, because all potentially significant effects (a) have;;been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. 'J'_�..>----- TylerMontgomery, Planning Intem Teresa`McClish, Associate Planner � 5/30/07 Prepared by (Print) ' ? Sign r te Rob Strong, Community Development Director 06/28/07 Reviewed by (Print) Signature Date �'c -a3 City of Arroyo Grande,Initial Study for GPA 06-003 &DCA 0&005 _Page 1 „ y i n -- --- ------------ --_ .__ . . _ . . _. _. _ r ... .�h!'�i::: ` .3j ...... _. � �i Proiect Environmental Analvsis ; I LL i ', , The City's environmental review process incorporates all of the requirements for completing the Initial Study as required by the California Environmental Quality Act-(CEQA) and the CEQA Guidelines. The Initial Study includes staffs on=site inspection of the'project site and surroundings and a detailed review of the information in the file for the project. ;iln addition, available background information is reviewed for each project. Relevant information regaFding soil types and characteristics, geologic information, significant vegetation and/or wildlife resources, water availability, wastewater disposal services, existing land uses and surrounding land use categories and other information relevant to the environmental review process are evaluated for each project. Persons, agencies or organizations interested in obtaining more information regarding the environmental review process for a project :should contact the;City of Arroyo Grande Community Development Department at 214 East Brancli Street Arroyo Grande,.CA.93420 or call (805)473-5420. A. PROJECT � "' DESCRIPTION: General Plan Amendment 06-003 and Development Code Amendment 06-005; proposal for a change in General Plan Lan'd Use designation for five (5) properties, totaling approximately 1.8 acres (Site 1), from Very High Density Multi-Family Residential to Office Professional/Medical an'd zoning from Multi-Family Very High Density (MFVH) to Office Mixed Use (OMU). !; _ � '! . Also, proposal for a change in General Plan:Land Use designation for thirteen (13) properties, totaling approximately 4.0 acres (3ite 2), from Medium Density Single-Family Residential to Medium-High Density Multi-Family Residehtial and.zoning from Single Family (SF) to Multi- Family (MF). ' ' �i ' The first set of.properties—Site 1—is located at 362; 378; & 382 South Halcyon Road and 906 Fair Oaks Avenue in the Multi-Family Very. High Density (MFVH) zoning.district. The second set of properties—Site 2—is located�:at 160; 162; 166; 168; 170; 174; 178; 180; t86; 190; 194; & 198 South Elm Street and 1205 Poplar Street in the Single Family (SF) zoning district. , � The property at 378 South Halcyon Road contains a building that has previously been used as , o�ce space. All affected other affe'cted properties are currently developed with single-family houses. ' , � ��' � " ��`i 'p�� ' City of Arroyo Grande,Initial Study for GPA 0 .!'r,003 B,DCA 0&005 Page 2 . , ' r i'; ;j . ASSESSOR PARCEL" NUMBER(S): Site ,i: 077-204-014; 077-204-026; 077-204-031; 077-204-036; 077-204-037. ` ; � .Site 2: 077-153-033; 077-153-043; 077-153-040; 077-153-044; 077-153-036; 077-153-039; 077-153-038; 077-153-047; 077- � 153-041; 077-153-035; 077-135-034; 077-153-048; 077-153-049 B. EXISTING SEiTING i� LAND USE CATEGORY: Site 1: Very High Density (VHD) Multi-Family Residential and , Site 2: Medium-Density(MD) Single-Family Residential . .; f' ZONING: , Site 1: Multi-Family Very High Density Residential (MFVH) and i' _ Site 2: Single-Family Residential (SF) �, EXISTING USES: P�operty at 378 S. Halcyon Rd: contains a building formerly used as office space. All other'�affected properties contain single-family houses. ;� TOPOGRAPHY: All properties,are relatively flat. �; VEGETATION: Native grasses, shrubs, trees PARCEL SIZE: Site1: 1.8 acres (78,408 square feet) and Site 2: i!4.0 acres (174,240 square feet) SURROUNDING LAND USE CATEGORIES AND USES: North: • East: Site 1: Professional/medical offices Site 1: Arroyo Grande Community Hospital , Site 2: Mixed-use commercial Site 2: Multi-family residential South: �' West: . Site 1: Elementary school Site 1: Multi-family residential Site 2: Multi-family residential Site 2: Single-family residential � � ; � C. ENVIRONMENTAL ANALYSIS �. During the Initial Study process, several�;issues were identified as having potentially significant environmental effects (see following Initial Study). Those potentially significant items associated with the proposed project can be minimized to less-than-significant levels by incorporating.the mitigation qC-�5 City of Arroyo Grande,Initia/Study for GPA 0&003 8'DCA 0&005 Page 3 :, ' � _ ;� . i. - - - 4 measures listed below. All mitigation measures contained in this Initial Study shall be included imthe Conditions of Approval for the project. CITY OF,ARROYO GRANDE INITIAL STUDY CHECKLIST 1. AESTHETICS - �ll the project: Pa4entiauy Impact can Insignificant Not ' , Significant & will be Impact Applicable mitigated a) Create an aesthefical/y incompatible � � � � site open to public view9 �, b) Introduce a use within a scenic view ,. Q . � � � open to public viewl ' c) Change the visua/ character of'jan ;; � � � � areal • d) Create g/are or night lighting that � �. � � may affect surrounding areas? ,: ' 1 e) Impact, unique geo/ogical 'lor 0 � � � physical features? � Other, ❑ ❑ ❑ ❑ , , Explanation. The project may encourage furthec; development at two sites, totaling 1.8 and 4.0 acres, respectively, that are currently developed with single-family houses. While any construction on these sites may change the vi§ual character of theiareas, the sites are not considered to be scenic resources. In addition, any future project m;ust conduct its own initial enyironmental study and will be subject to a determination of aestFietic impact. 2.. AGRICULTURAL RESOURCES Patent�auy �mpact can �nsi9nificant Not ' - WiU the projeCt: Significant & will, be Impact Applicable ' mitigated a) Convert prime agricultural land l to , , � � � � non-agricultural use9 : b) Impair agricultuial use of other ;, � Q � � , properiy.or resulf,in 'conversion;,�to other uses? ; ' c) Conflict with existing zoning ';or , � � � � Williamson Act program� ; d) Other � � � � �lc •�� City of Arroyo Grande,Initial Study for GPA 06-003&DCA 06-005 Page 4 , , � � � _� ._ — �" — - - -- - Explanation. The project is located withini�the City's urban core. There are no agriculture resources present on the site, nor would the project impact any off-site agricultural resources. � 3. AIR QUALITY- Willl'the project:,; Patentially . Impact can Insignificant Not �� Significant & will be impact Applicable mitigated aJ Violate any state or federal, ambient � � � � air quality sfandard, or exceed�fair quality emission thresho/ds �as " established by County Air Pollution • Control District(APCD)T � il� '; � ;; b) Expose any sensitive receptor� to � � � � substantial air pollutant concentrations9 " c) Creafe or subject individuals ;!,to Q � � � objectionab/e odors? ' d) Be inconslstent wifh fhe .DistricYs � � . � � C/ean Air P/anT `,j e) Other ,; � � � � . Setting. The San Luis Obispo!:County Air Pollution Control District (APCD) has developed the CEQA Air Qualitv Handbook to evaluate project�fspecific, impacts and determine if air quality mitigation measures are needed, or if potentially significant impacts could result. The City refers to this Handbook for all discretionary projects subject to CEQA. Impact. As proposed, the project wilF 'not resulf in the creation of dust through grading or construction, nor is it expected to generate significant emissions or objectionable odors. ; . 4. BIOLOGICAL RESOURCESi�- Ro4entially Impact can Insignificant Not Significant & will be Impact Applicable ` '•� mitigated � Will the project: I a) Resu/t in a /oss of unique or specia/ , � � , � � sfatus species or their habitats9 jl � b) Reduce the extenf, ., diversity ';j or ' � � � � quality of native or other important vegetation? " � c) /mpact wetland orripaiian habitatT� ; � � � � , ` � �c �7 City of Arroyo Grande, Initial Study for GPA 06-003&DCA 06-005 Page 5 �I �. ,� „ �i � I , „ !I '� 4. BIOLOGICAL RESOURCESij- Potentialiy Impact can Insignificant Not Significant & will , be Impact Applicable mitigated Will the project: _ '! !; . d) Introduce barriers to movement;; of �j � � � � resident or migratory fish or wildlife species, or factors that could hinder the norma/activities of wildlife9 �� e) Other ` , ; Q ❑ ❑ ❑ Explanation. The project is located on developed p�roperty within the City's urban core. Tfiere are no unique or special status species, nor suitable habitat for such species on the site. Due to existing development surrounding the site, it does.not have any value as a wildlife corridor. 5. CULTURAL RESOURCES -.';; Po4entiauy �mpact can Insignificant Not Significant & will be Impact Applicable ' mitigated �; Will the project: ; li a) Disturb pre-hisforic resourcesT i � � � � i b) Disfurb historic resources7 � � � Q - c) Disturb pa/eontological resources2 j Q .. � � � �i d) Other � � � � Explanation. The project is within the City's urban core with existing development. However there may be known archeological.sites in the vicinity of,,Site 1 (So. Halcyon Rd.) according to the State Office of Historic Preservation. ; �i �- Impact. The project site (Site 1) may extentl into the vicinity of an archaeological site. Mitigation/Conclusion. Implementation of the mitigation measure(s) listed below will ensure that no impacts will occur. MM 1.1: A Phase I Cultural Resource?Study must be conducted for the project area at the time of discretionary project review or grading.for any development or redevelopment approvals for Site 1 and such approvals must only be considered after implementation of mitigation measures based on the recommendations in the phase I report and the following: In the event that previously unidentified potentially significant cultu�al resources are discovered, an archaeologist shall have the authority to divert or temporarily haft ground distu�bance operations in the area of discovery to allow evaluation of potentially significant cultural'iresources in consultation with Northem Chumash Tribal Council. For significant cultural resourcesi, a Research Design and Data Recovery Program to mitigate impacts shall be prepared by the;consulting archaeologist and approved by the City, then carried out using professional aFchaeological methods. If I; i ; I . 9�-a8 City of Arroyo Grande,Initlal Study foi GPA 06-003&DCA 0&005 ' Page 6 , 11 ' . � ii If it can be demonstrated that a project will, cause damage to a unique archaeological resource, the City may require reasonable efforts to be made topermit any orall of thses resources to be preserved in place or left in an undisturbed state. Examples of that treatment, in no order of preference, may include but are not limited to, any of the following: ' ,, (1) Planning construction to avoid�cultural resources; ,� (2) Deeding cultural resources into pemianent conservation easements. '� (3) Capping or covering cultural resources with a layer of soil before building on the sites. ; (4) Planning parks, greenspace, or othe�open space to incorporate archeological sites; i - � (5) Excavation as mitigatiori shalf be restricted to those parts of the unique cultural resource that would be damaged or destroyed by 4he project. Excavation as mitigation shall not be requi�ed for a unique archaeological resource if the City determines the testing or studies already completed have adequately recove�ed the scientifically consequential information from and about the resource, if this determina4ion is documented in the environmental document. Responsible Party: . ;;Developer Monitoring Agency: 'City of Arroyo Grande—CDD, Public Works Dept. Timeframe: `vDuring environmental review for any projects involving •�development or redevelopment and prior to any grading , `rand construction activities � . 6. GEOLOGY AND SOILS - Po4entially Impact can Insignificant Not ;� Significant 8 will be Impact Applicable mitigated Will the project: � aJ Resu/t in exposure to or production Q � Q � � of unstab/e earth condiGons, such as landslides, ' earthquakes, liquefaction, ground failure, land ; subsidence or other similar hazards9 b) Be within a CA Dept. of Mines:; & � � � � Geo/ogy Earthquake Fault Zone7 �` � , 9'c-aq City ofAnoyo Grande, IniGal Study for GPA 0.6-003 &DCA 06-005 � Page 7 , {j I 6. GEOLOGY AND SOILS - eotentially �mpact can Insignificant Not Significant & will be Impact Applicable mitigated Will fhe project: c) Result in soil erosion, topograp;hic ' � � � ❑ chanqes, and /oss of topsoil :or ' unstab/e soil conditfons from project-related improvements, such as vegetation removal, greding, excavation, or�ll? ' d) Change rates of soil, absorption,?:or , � � ❑ � amount or direction of su►face j runoff?. ' e) lndude structures -located 'on i � � � ❑ expansive soi/s? � Change the drainage paftems where j Q � � ❑ substantia/ on- ' or off-site sedimentation/ erosion or flooding � may occurT ' , g) Invo/ve aciivities within the 100-year ; Q � � 0 � flood zone? h) Be inconsistent with the goals and � � � ❑ policies, of the County's Safety E/ement re/afing to '�Geologic and �� Seismic HazardsT , � i) Preclude the future :.e�ctraction ;of ' � � ❑ � va/uab/e mineral resources7 , ° !) Other ' ';� ❑ ❑ ❑ Setting. The topographies of the project sites are �elatively flat, and are located outside of the 100- year flood zone. No active faulting is knowri to exist!on or close to the subject property. The project is not within a known area containing serpentine or ultramafic rock or soils (i.e. low risk for naturally occurring asbestos). �, ? 7. HAZARDS � HAZARDOUS . P�tentially Impact can Insignificant Not ' Significant & wil{ be Impact Applicable MATERIALS - win'tnePro�ect:','; m;ti98tea , a) Resu/t in a risk of ,explosion i or � � � ❑ release of hazardous substances (e.g, oil, pesticides, chemicals, radiation) or exposure of people;`to hazaidous substances� , q�-3� City of Anoyo Grande,lnitial Study for GPA 0&003 8'DCA 06-005 Page 8 ,, li ' d_ ._ . -- --- - . _ . __�_Y-�_ 7. HAZARDS 8c HAZARDOUS Po`tentially �mpact can �nsignificant Not ". Significanf & will be Impact Applicable MATERIALS - will:the project:; mitigated b) Inte►fere with an• emergency " � � � O response or evacuation planT cJ Expose people to . safety r'isk ;. � � � � associated with airport flight patternl d) Increase fire hazard risk or expose '� � � � � peop/e or structures to high fire hazard conditions9 . e) Create any other hea/th hazard�' or � � � � potential hazard? � Other ❑ ❑ ❑ Q Expianation. The project is not located in an area of known hazardous material contamination, nor is the project within a high severity risk area for fire, nor is the project within an Airport Review area. No impacts as a result of hazards or hazardous materials are anticipated; therefore, no mitigation measures are necessary. $. NOISE - Will the projecf; Potentially Impact can Insignificant Not Significant & will be Impact Applicable " mitigated a) F�ipose peop/e to noise /evels that ', � � � � exceed the City's Noise Element - thresholds? b) Generafe increases in the ambient � � � � noise levels for adjoining areas9 � c) Farpose peop/e to se'vere noise;or ',, � � � � vibrationl d) Other � � � � Impact The project is not expected to generate loud'noise, as it includes no construction. . �'c- 3 ! City of Anoyo Grande, Initial Study for GPA 0&003 8 DCA 0&005 Page.9 i —_ _ _ `'. _ ,� . , 9. POPULATION/HOUSING - VVilf Potentially Impact can Insignificant Not • the project: Significant . 8 will be Impact Applicable ;,•. mitigated a) Induce substantia/ growth in an area ' Q � � � either direcHy or indirectty (e�g., . through projects in an undeve/oped area or extension of ma'jor infrastrucfure)9 b) Disp/ace existing housing or peop/e, ; � � � Q requiring construction ;I of replacement housing elsewhereT�i � c) Create the need for substantia/ new, � � � Q housing in fhe area? `: d) Use 3ubstantial amount of fuel i�or Q � � Q energyl ,� . e) Other , � � � Q ; Explanation. The project would haye the�potential to add six (6) additional dwelling,units to Site 2 tlirough Planned Unit Developments on existing properties, or—if lot mergers were to .occur—a maximum of 10.5 additional dwelling` units to the City's housing stock. The project would decrease the density potentiai by a total 'of 10 "dwelling units on Site 1. .The project would potentially increase the potential'building intensity for on site 1!,ifor mixed use capability although the potential density is . decreased. Because such growth is consi'stent with anticipated growth based on the City's General ' Plan and General Plan EIR, and will occur in the existing urban core, this impact is considered to be ' less than significant; therefore, no mitigatiori'measures are required. ,i , �i � 10. PUBLIC SERVICES/UTILITIES - Potentially Impact can Insignificant Not �ll the project have an effect upon, Significant & will be Impact Applicable or resu/t in the need for new?;or mitigated a/tered public services in any of the , following areas: � ` a) Fire protection9 ' �; � � � � ;! b) Police protection9 ❑ ❑ � � c) Schools? � � � � d) RoadsT � � � � e) Solid Wastes9 ` ❑ ❑ � ❑ . � g) Other Underground utilitiesl. . ;� � � � � , . 9C- 3� City of Arroyo Grande,lnitial Study for GPA 0&003 & DCA 06-005 Page 10 (i _ - _ .� ii . �.. , 9 , Setting: The project is located within the City's urban core and is not anticipated to change the City's population. It is consistent with anticipatedj growth!based on the City's General Plan. Above-ground utility poles_exist along the opposite'side of South Elm Street, with existing connections to all Site 2 properties. Fire hydrant access is adequate for properties at Site 1; For Site 2, (haven't gotten info from B&F yet) ' , ^ �; Impact: The redesignation and rezoning of,;properties at Site 1 will likely increase demand for utilities. Per City of Arroyo Grande Municipal Code Section 16.72.090, the applicant shall pay the projecYs proportionate share for the undergrounding�of utilitie's along South Elm Street. � Mitigation/Conclusion. i MM 70.1: Through fees, the develope� shall pay the projecYs proportionate share for�the undergrounding of utilities along the east side of South Elm Street. ; - Responsible Party: Developer � � Monitoring Agency: Public Works Department , :, 'i ; , Timeframe: Prior to the issuance of any building permit within the project area. ;, i Potentially Impact can Insignificant Not � !� • Significant & will be Impact Applicable 11. RECREATION - Will the projectr m�t�9ated a) /ncrease the use or demand for parks � � � � or other recreation opporfunities� b) Affect the access to trails, parks"i;or ' � � � � other recreation opporfunitiesT ,: . , . c) Other ` Q. ❑ ❑ � Explanation. The project will''not significantly increase the Gity's population and therefore will not significantly impact the use or demand for parks or other recreational activities. ; 12. TRANSPORTATION/ Potentially Impact can Insignificant Not CIRCULATION - Will the. ro'ect: Significant & will be impact Appliceble P 1 ; mitigated a) Mcrease vehic/e trips to /ocal ��or S; Q � � Q areawide circu/ation system9 � . 9c� 33 Citji of Arroyo Grande,Initial Study for GPA 0&003 8'DCA 0&005 Page 11 � :,I ;p . i, _ _ . �.- - -- - '` � - -- ---- - _... . ._ ',i 12. TRANSPORTATION/ Potentially Impact can Insignifican4 Not : CIRCULATION - w�n tne io"ect: . Significant 8 will be Jmpact Applicable p 1 mitigated :, b) Reduce existirig "Levels of Service" ; Q � � � on public roadway(s)T, . c) Creafe unsafe conditions on public j � � � � roadways (e.g., limited access, design features, sight;disfance)1 "; ' � d) Provide for adequate emergency , � Q �; � � accessT . e) Result in inadequate parking ' � � � � capacity? �! � j� � Result in inadequate interna/ fra�c � � � � � circu/ationT � g) Conflict with adopted policies,.plans, ' � � � � or programs supporting alternative ° bansportation (e.g.; pedestrian access, bus turnouts,;bicycle racks, etc.)1 , ' h) Resu/f in a change ;in air tra�c ; � � � � patterns that may'I resu/t 'I in substanfial safety risks9 , �,: i) Other j � � � Q I Explanation. The project involves no con'struction and is not expected to generate any additional trips. This is below the threshold of twenty (20)i peak-hour trips established by the Citys General Plan; therefore, no mitigation measures are;necessary. 13. WASTEWATER- INiI�the project: Po4er,t�any Impact can Insignificant Not „ Significant .& will be Impact Applicable mitigated ' a) Vio/ate waste discharge requirements j � � � � for wastewater systems9 !f ; b) Change _ fhe quality of suriace '�or � � � � ground water(e.g., nitiogen-loading, daylighfing)9 � c) Adversely affect ' community ; Q � � � wastewater service provider9 d) Other ; Q � � Q . � g� 3Y City ofArroyo Grande, IniUal Study for GPA OB-003.& DCA 06-005 Page 12 � �'� j , f � �! � , , Explaination. Wastewater disposal for .the p�oject will be managed by extending the City's ' wastewater collection system to the service'�the project. The South San Luis Obispo County Sanitation District (SSLOCSD) provides wastewater collection and treatment services for the Cities of Arroyo Grande, Grover Beach and the unincorporated community of Oceano, and owns and maintains all of the main sewer trunk lines. All new developments are required to obtain approval from the SSLOCSD for the developmenYs impact to District facilities. ', 14. HYDROLOGY AND WATER Potentially Impact can Insignificant Not Significant & will be Impaet Applicable QVALITY - Will the project: mitigated a) Violate any water quality standards? . � � � � b) Discharge info su�face waters ;�.or ', Q � � � otherwise a/ter surface water quality _ (e.g., turbidity, femperature, disso/ved oxygen, etc.)9 c) Change the quality of groundwater �i � � � Q I (e.g., saltwater intrusion; nitrogen- , loading, etc.)? ' d) Change the quantity or movement of � � � Q availab/e surface or giound watei! e) Adverse/y affect water suppty9 , � � � Q � Other ?'; � � � Q � Setting. The City currently receives its water supply from both surface and groundwater sources. ' Ground water extractions are derived from-,�seven (7) wells and two (2) separate basin formulations. Surtace water is obtained from the Lopez Reservoir;Project, which was constructed in the late 1960's. Reclaimed storm water collected by"the Soto Sports Complex Storm Water Reclamation Project is also used as an irrigation supply source. The City adopted a Water System Master Plan in 1999, which identified water resources as being a significant issue, and identified methods to increase and diversify water supply to increase long-term' reliabili4y of the City's water service to its residents. The report assessed potential methods to address the water supply issue and prioritized alternatives. The project is not anticipated to increase water demand for the City. 15. LAND USE - �ll the project: Inconsistent Potentially Consistent Not � Inconsistent Applicable aJ Be potentially inconsistent with land � � � � use, policy/regu/ation,(e.g.; General P/an, Deve/opment Code), adopted fo avoid or mitigate , �for environmental effects? � �. - � 9� -35 City ofArroyo Grande, InlUal Study forGPA 06-003 &DCA 06-005 Page 73 � d 15. LAND USE - Will the project: ;� Inconsistent Potentially Consistent Not , Inconsistent Applicable b) . Be potentially inconsistent with any � � � � habitat or community conservafion p/an7 c) Be potenfially inconsistent with � � � � � adopted agency enviionmental p/ans or policies with jurisdiction over the projectT d) Be potentially incompatible, with � � � � swrounding/and usesT e) Other ; Q . ❑ ❑ Q Explanation. Surrounding uses are identifed on Rage 3 of the Initial Study. The proposed project was reviewed for consistency with policy and/or regulatory documents relating to the environment and appropriate land use (e.g., City!s Land Use Element; Development Code, Zoning Map, etc.). Because the project involves revisiorrto 4hese codes;lafter adop4ion it will be consistent with them; therefore, no mitigation measures are required. 1 i i ' '. � ' ; �c - 3� City of Arroyo Grande, Initial Study for GPA OB-003 8 DCA 06-005 Page 14 ;� � , : __�,�_ _._. _,'__ --- __ _. —�_ __.�- - - j , v ; i; 16. MANDATORY FINDINGS OF Potentta��y �mpact can �nsi9niticant Not SIGNIFICANCE . - wi►i� ;the Significant & will be Impact, Applicable ; project: ` , mitigated , a) Have the potentia/ to degrade the quality of the environment, substanfially reduce fhe habitat of a fish or wildlife species, cause a �sh or wildlife popu/ation to drop below se/f-sustaining /evels; threaten to eliminate a p/ant or anima/ community, reduce the number or restrict the range of,a rare ;or endangered plant or animal or eliminate important examp/es of the major periods of California history or prehistory7 , , ❑ ❑ � ❑ b) Have impacts that are, individua/ty;; limited, but cumulafively considerab/e9 ("Cumulative/y considerable":.means that the incrementa/ effects of a project are considerab/e when viewed in con'nection'with the effects of past projects, the effects of other current projecfs; and the effects of probab/e future projects) � ��:❑ � � ❑ c) Have environmental 'effects that will ,cause substantia/ adverse effects on human beings, eitherdirect/y,orindirectly? � �; 0 0 � ❑ d) Have environmental "effeats that will cause substantia/ adverse effects on human beings, eitherdirect/y,orindirect/y� i - ' � . ❑ � ❑� i , , � .: � `��. `T , . , . ' ' �� r�� City of Arroyo Grande,Initia/Study foiGPA 06-003 8 DCA 0&005 Page 15 � ;i . . . _ .."_ _.. I[ .._�:. ,. �i i ; , , ATTACHMENTS , ;� ATTACHMENT5 f (Refer to�Alternative 2 PG 4 of the staff report) � ; ; ' Design Development Overlay District 2:20: Medical Mixed Use i � � Objective of District: ,To provide�; for sufficient land for the orderly clevelopment of Arroyo Grande Hospital:and functionally related medical facilities. , ; Description of Parcels: APNs: 006=39- 044, 046, 047, 048, and 049 (see r Zoning Map OMU-D-2.20.) i ' . � i Use Regulations: Mixed use development with a minimum of 75% of the net ' building site (or equivalent area:,for vertical mixed use projects as determined by the Comrriunity Dev.elopment Director);!shall be developed for office use to be compatible with th'e anticipated needs for the Arroyo Grande Hospital. Deviations up to 25% (reserving':a minimum of 50% of the net area for o�ce use) i may be determined to be acceptable, as determined by City Council, if they are needed to achieve a logical and coherent site plan that meets the objective of this district. All other uses are as specifed in underlying zorling district (OMU): r ;,, , � . Site Development Criteria: �' ' ! ' : 1. As specified in the underlying zoning district (OMU). ; 2. Three-story building corriponents allowed only with substantial transitional y space and/orrlower story,,elements adjacent to residential districts or uses. ; 3. Future hospital redevelopment , shall include public transportation � improvements (reference development approval CUP 02-006, Planning ' , Commissions Resolutions 03-1839, and 021-1841) � 4. Maximum Building Size�;may exceed the maximum standard of 50,000 isquare feet specified in underlying zoning district (OMU). � 5. Proaerties within the overlav frontina Fair Oaks Avenue on the West side i of South Halcvon Road shall be 'residential. i � i , � ' Performance Standards: Section 16.48.065 Mixed use developments. Section i 16.48.120 Performance Standa�ds. ` ''' f � � � Design Guidelines: none. i ih Additional lnformation: These parcels were zoned with a —D overlay at the time of the 2004 Deyelopment Code;!�Update to clarify development standards _ that pertain to the subject parcels (reference Ordinance 557) and amended by � Ordinance 581. Demonstration of project compatibility with the Arroyo Grande . j Hospital and/or coordination with a Hospital Facilities Plan must be submitted to the Community Development Director prior to any use permit approval within the OMU-D-2.20 District. ` u �, , � � . , ; . � , t � �. ; , �; �G -3 � �' ;,. i I IE pRROy� " , � ��a■ I � C.p � h INCORPORATEO 92 V O m * .w�r w, �e�� * MEMORANDUM c9��FORN�P TO: CITY COUNCIL � FROM: MICHAEL E. HUBERT, DIRECTOR OF BUILDING AND FIRE BY: JOHNATHAN R. HURST, BUILDING OFFICIAL SUBJECT: CONSIDERATION OF PROPOSED ORDINANCE AMENDING THE ARROYO GRANDE MUNICIPAL' CODE AS IT RELATES TO BUILDING AND CONSTRUCTION CODES DATE: NOVEMBER 13, 2007 RECOMMENDATION: It is recommended the City Council introduce the attached ordinance amending Arroyo Grande Municipal Code Section 8.04.010 related to the adoption of the California Fire Code and International Fire Code, adding Section 8.04.020 related to automatic fire sprinklers, amending Section 15.04.010 related to the adoption of the California Building Code, California Electrical Code, California Mechanical Code, California Plumbing Code, California Existing Building Code, and the International Property Maintenance Code and repealing and amending provisions'within Titles 8,12,15, and 16 for internal consistency and clarification. FINANCIAL IMPACT: No fiscal impact. BACKGROUND: The State's Health and Safety Code requires local governments to adopt the most recent editions of the model codes related to construction. The construction codes include: the California Building, Fire, Plumbing, Mechanical and Electrical Codes, and other related codes. If the City Council approves the proposed Ordinance, the most recent editions of the construction codes with the applicable amendments will be in effect within the City of Arroyo Grande as required by State law. The most significant change to the fire code is the introduction of a fire sprinkler ordinance. The cities of Grover Beach and San Luis Obispo currently require fire sprinkler system installations in structures greater than 1,000 square feet. The City of Atascadero requires all newly constructed occupancies to be fire sprinklered. It is becoming more common for municipalities with limited fiscal resources to adopt stricter fire codes and prevention practices that mitigate the community's fire risk. , � � a' � CITY COUNCIL CONSIDERATION OF PROPOSED ORDINANCE AMENDING THE ARROYO GRANDE MUNICIPAL CODE AS IT RELATES TO BUILDING AND CONSTRUCTION CODES NOVEMBER 13, 2007 PAGE 2 Fire sprinklers have provided an outstanding safety record in industrial, commercial, and institutional applications for over 100 years. I Residential fire sprinkler systems have been in place since the 1970's. National Fire Protection Association (NFPA) statistics show that in a home equipped with a residential fire sprinkler system and smoke detectors, survivability of a fire is elevated to 95 percent. Statistics also indicate that a sprinkler system will extinguish or control a fire at or near its point of origin 91 percent of the time. The activation of a fire sprinkler system greatly limits the production of carbon monoxide and keeps the fire temperature tolerable by extinguishing or keeping the fire small. Heat from a fire will activate the sprinkler system usually within two to three minutes. Only the heads directly above the fire will activate (usually limited to one or two heads) each discharging between 10 - 26 gallons of water per minute. Hose lines used by fire suppression personnel for interior firefighting will each discharge 125 to 200 gallons of water per minute. Without fire sprinklers, by the time the Fire Department arrives on the scene, the fire has potentially grown to a size requiring multiple hose lines. It is a fact that sprinkler systems can save lives, but they also limit fire and water damage. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Introduce the attached Ordinance; - Modify the Ordinance to amend or remove proposed new fire sprinkler requirements and then introduce; - Make other modifications as appropriate and approve staffs recommendation; - Provide direction to staff. ANALYSIS OF ISSUES: The State's Health and Safety Code (Section 17958) mandates that the California Building Standards Commission adopt and publish the California Building Standards Code (Title 24 California Code of Regulations) every three (3) years. The 2007 Edition of the California Code of Regulations Title 24, which incorporates the below-listed model codes, becomes effective statewide on January 1, 2008. If approved, the proposed ordinance would amend Chapters 8.04 and 15.04 by repealing references to the prior editions of the Construction Codes. It will also repeal and amend provisions within Titles 8, 12, 15 and 16 for internal consistency and clarifications. � � 0.- � CITY COUNCIL CONSIDERATION OF PROPOSED ORDINANCE AMENDING THE ARROYO GRANDE MUNICIPAL CODE AS IT RELATES TO BUILDING AND CONSTRUCTION CODES NOVEMBER 13, 2007 PAGE 3 The list below identifies the model codes upon which the 2007 Title 24 is based: California Buildinq Standards Code Reference Model Code 2007 California Building Code 2006 International Building Code (ICC) 2007 California Fire Code 2006 International Fire Code (ICC) 2007 California Plumbing Code 2006 Uniform Plumbing Code (IAPMO) 2007 California Mechanical Code 2006 Uniform Mechanical Code (IAPMO) 2007 California Electrical Code 2005 National Electrical Code (NFPA) 2007 California Existing Building Code 2006 International Existing Building (Found in CBC, Part 10, Vol. II) Code (ICC) The construction codes proposed for adoption by reference with amendments include the following: 2007 California Building Code 2007 California Fire Code 2007 California Plumbing Code 2007 California Mechanical Code 2007 California Electrical Code 2007 California Existing Building Code The 2006 International Property Maintenance Code is also proposed for adoption by reference with amendments. This code is based upon and is consistent with the provisions found in the California Building Code. The benefit of adopting this additional code is to provide building and fire inspectors/officials and plan examiners with further clarification of the intent and the applicability of the California Building Code when presented with a variety of construction issues. The Department of Building and Fire is recommending that these changes and modifications be made to the Codes and are advising that certain changes and modifications to the 2007 Editions of the California Building, Fire, Plumbing, Mechanical, Electrical and Existing Building Code are reasonably necessary due to local conditions in the City of Arroyo Grande. Other modifications are of an administrative or procedural nature and concern themselves with subjects that are not covered by the Codes or are reasonably necessary to safeguard life and property within the City of Arroyo Grande. The proposed ordinance sets forth a number of findings that are necessary to enable the City to amend the new building and related codes to meet the City's local conditions. The proposed ordinance updates Sections of the Municipal Code by amending the 2007 editions of the California Building, Fire, Plumbing, Mechanical, and Electrical Code. i � a- 3 CITY COUNCIL CONSIDERATION OF PROPOSED ORDINANCE AMENDING THE ARROYO GRANDE MUNICIPAL CODE AS IT RELATES TO BUILDING AND CONSTRUCTION CODES NOVEMBER 13, 2007 PAGE 4 in past years, the California Building Standards Commission adopted the Uniform Codes published by the International Conference of Building Officials (ICBO). These codes and other national codes have been replaced nationwide by the new International Codes published by the International Code Council (ICC). The California Building Standards Commission has elected to adopt these International codes, thus bringing the State of California in line with codes that are being adopted and utilized throughout the rest of the nation. As a result of this Ordinance, fire sprinklers would be required in the following locations: 1. All new buildings or structures where the total floor area exceeds 1,000 (one thousand) square feet. 2. Throughout structures where additions to existing buildings adds more than 50% of the existing square footage to the structure and results in a total square footage in excess of 1,000 (one-thousand) square feet. 3. Throughout existing structures where alterations encompass more than 50% of the existing square footage of the structure and is in excess of 1,000 (one-thousand) square feet or where there is a change of occupancy to a more hazardous use. These requirements will be applicable to the combined square footage of all building � permits issued for the address or site within tfie last five years. Buildings or structures separated by less than ten (10) feet shall be considered as a single building or structure. ADVANTAGES: The adoption of this ordinance will keep the City of Arroyo Grande current and compliant with State law in regards to construction and building codes. The adoption of a fire sprinkler provision is intended to stop or retard fires, thus requiring less apparatus and personnel than would normally be required. The adoption of this ordinance will also lower our ISO rating, which has the potential of lowering insurance rates citywide. DISADVANTAGES: These codes become effective and are mandated by State law whether or not the local jurisdiction formally adopts them. An increase in construction costs to developers for the installation of the automatic sprinkler system will also be a factor. At the present time, cost of a home sprinkler system is targeted at approximately $1.00 to $1.50 per square foot in new construction and up to 50 percent more to retrofit an existing home. � � a�'� CITY COUNCIL CONSIDERATION OF PROPOSED ORDINANCE AMENDING THE ARROYO GRANDE MUNICIPAL CODE AS IT RELATES TO BUILDING AND CONSTRUCTION CODES NOVEMBER 13, 2007 PAGE 5 ENVIRONMENTAL REVIEW: The project is exempt from CEQA per CEQA Guidelines Section, 15061(b)(3). PUBLIC NOTIFICATION AND COMMENTS: A meeting was held Monday November 5, 2007 at San Luis Obispo, Cal-Fire Station 21 (Airport). Included in this meeting were representatives from several local jurisdictions, members of the general public, and a representative from the local chapter of Home Builders Association (HBA). The topic of discussion was fire sprinkler ordinances that the various agencies are currently proposing in this code adoption cycle in order to coordinate provisions Countywide and identify concerns from the building industry. Additionally, the agenda was posted in front .of City Hall on Thursday, November 8, 2007. The Agenda and report were posted on the City's website on Friday, November 9, 2007. If the Council introduces the ordinance, a public hearing is required prior to final adoption of the ordinance. In compliance with Government Code Section 6066, the required public hearing notice will be published in the newspaper once a week for two successive weeks, at least five (5) days apart, on November 16, 2007 and November 23, 2007, prior to the next regular City Council meeting of November 27, 2007. i ( a� � ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING ARROYO GRANDE MUNICIPAL CODE SECTION 8.04.010 RELATED TO' THE ADOPTION OF THE CALIFORNIA FIRE CODE AND INTERNATIONAL FIRE CODE, _ ADDING SECTION 8.04.020 RELATED TO AUTOMATIC FIRE SPRINKLERS, AMENDING SECTION 15.04.010 RELATED TO THE ADOPTION OF THE CALIFORNIA BUILDING CODE, CALIFORNIA ELECTRICAL CODE, CALIFORNIA MECHANICAL CODE, CALIFORNIA PLUMBING CODE, CALIFORNIA EXISTING BUILDING CODE AND THE INTERNATIONAL PROPERTY MAINTENANCE CODE AND REPEALING AND AMENDING PROVISIONS WITHIN TITLES 8, 12, 15 AND 16 FOR INTERNAL CONSISTENCY AND CLARIFICATION WHEREAS, the City of Arroyo Grande ("City'') is a municipal corporation organized under the laws of the State of California; and WHEREAS, pursuant to California Health and Safety Code Section 17921, the State of California ("State") must adopt and enforce regulations (sometimes hereinafter referred to as the "uniform code requirements") for the protection of the public governing the construction, alteration, demolition, occupancy, or other use of buildings used for human habitation; and WHEREAS, pursuant to Califomia Health and',Safety Code Section 17958, cities may adopt ordinances imposing the uniform code requirements as established by the State; and WHEREAS, the City desires to amend its municipal code to adopt more recent editions of the uniform codes established by the State; and WHEREAS, pursuant to California Health and Safety Code Section 17958.7, a city may modify the uniform code requirements if it makes express findings that such modification is reasonably necessary because of local climatic, geological, or topographical conditions; and WHEREAS, the City Council further desires to adopt rules and regulations regarding safety assessment placards and repair and .reconstruction regulations in order to protect the life, safety and welfare of the community; and WHEREAS, the City Council further desires to adopt cost recovery regulations in order to provide the City with a mechanism to recover emergency service costs due acts of negligence; and 1 ( a� C.¢ ORDINANCE NO. PAGE 2 WHEREAS, additionally, by this Ordinance, the City Council desires to make general corrections to its municipal code in order to ensure internal consistency with other modifications set forth herein. THE CITY COUNCIL OF THE CITY OF ARROYO DOES ORDAIN AS FOLLOWS: SECTION 1: The above recitals and findings are true and correct and are incorporated herein by this reference. SECTION 2: Arroyo Grande Municipal Code ("AGMC") Section 8.04.010, entitled "Adoption of the Uniform Fire Code", is hereby amended as follows: 8.04.010 Adoption of 1�ifer�Califomial Fire Code. There is adopted by the city, for the purpose of prescribing regulations governing conditions hazardous to life and property from fire, hazardous materials or explosion, t#aat-those certain codes known as the "California Fire Code", as amended, and the "International Fire Code". includina Aqpendix Chaqters 1. 4, A, B, C. D. F and H and anv amendments. ' , ' and incoraoratinq anv California , amendments required by the California Code of Regulations, Title 24. Published by the International €i��Code-4AStitt�te Council (ICC), being particularly the 200A6 Edition thereof and the whole thereof, copies of both of which have been and now are on file in the Buildinq and Life Safetv Division of the city of Arroyo Grande and the same are adopted and incorporated as fully as if set out in full.,herein, and from the date on which the ordinance shall take effect, the provision thereof shall be controlling within the city. SECTION 3: Modifications to Section 903 of the California Fire Code, entitled "Automatic Sprinkler Systems", are reasonably necessary based on the findings set forth in Exhibit "A" attached hereto and incorporated herein. SECTION 4: Section 8.04.020, entitled "Section 903 Amended: Approved automatic sprinkler systems" is hereby added to the AGMC as set forth in Exhibit "B" attached hereto and incorporated herein by this reference. SECTION 5: Section 8.04.030, entitled "Section 103 Amended: Fees" is hereby added to the AGMC as set forth in Exhibit "C" attached hereto and incorporated herein by this reference. SECTION 6: Section 8.04.040, entitled "Cost Recovery", is hereby added to the AGMC as set forth in Exhibit "D" attached hereto and incorporated herein by this reference. 11a -`7 ORDINANCE NO. PAGE 3 SECTION 7: AGMC Section 8.08.020, entitled "Amendment to Fire Code", is hereby amended as follows: 8.08.20 Amendment to Fire Code. California Fire Code Chaoter 33 is amended to add the following provisions regarding the sale and use of fireworks, Class C ("Safe and Sane"). SECTION 8: AGMC Subsection 8.16.040.D. , of Section 8.06.040 entitled "Alarm business standards" is hereby amended as follows: D. Each alarm business that monitors fire alarm systems must comply with all sections of National Fire Protection As§ociation bBulletin No. ��72, aad as amended. SECTION 9: AGMC Section 12.04.020, entitled "Building numbers — Materials and size", is hereby amended as follows: 12.04.020 Building numbers — Materials and size. The figures to be used shall be contrasted to the background and shall be at least t#e�four inches high; provided however, where numbers are painted on windows or other parts of structures, the same shall be deemed sufficient. SECTION 10: AGMC Section 15.04.010, entitled "Adoption of Codes", is hereby repealed in its entirety and replaced as set forth in Exhibit "E" attached hereto and incorporated herein by this reference. SECTION 11: Section 15.04.020, entitled "Section 3401, 3402 and 3403 Amended: General; Definitions; Additions, alterations or repair" is hereby added to the AGMC as set forth in Exhibit "F" attached hereto and inco�porated herein by this reference. SECTION 12: Chapter 15.10, entitled "Safety Assessment Placards" is hereby added to the AGMC as set forth in Exhibit "G" attached hereto and incorporated herein by this reference. , SECTION 13: Chapter 15.12, entitled "Moving buildings" is hereby repealed from the AGMC in its entirety. I 1 a- $ ORDINANCE NO. PAGE 4 SECTION 14: AGMC Subsection 16.16.080.E.5. of Section 16.16.080 entitled "Minor Use Permits-Plot Plan Review" is hereby amended as follows: 16.16.080 Minor Use Permits — Plot Plan Review E.5. Where applicable, the project meets the alternative building regulations pursuant to Part 8 of Title 24 of the ," 2007 California Historical Building Code and the Secretary of Interior's Standards for Historic Preservation Projects. SECTION 15: AGMC Subsection 16.20.130.D.8. of Section 16.20.130 entitled "Condominiums, condominium conversions, and mobilehome park conversions" is hereby amended as follows: 16.20.130 Condominiums, condominium conversions, and mobilehome park conversions D.8. All condominium and condominium conversion projects shall meet or exceed the �Jai#e�California Fire Code requirements, and shall be inspected and approved by the ^�*��Director of Buildinq and Fire, and additionally shall have a complete one-hour fire separation between dwelling units (floors/ceilings, as well as walls). SECTION 16: AGMC Subsection 16.36.030.6.6. of Section 16.36.030 entitled "Commercial and mixed use regulations" is hereby repealed from the AGMC in its entirety. ' SECTION 17: AGMC Subsection 16.56.070.A.3. of Section 16.56.070 entitled "Design and paving standards for off-street parking facilities" is hereby amended as follows: 16.56.070 Design and paving standards for off-street parking facilities A.3. Handicapped Parking Spaces, All Applicable Uses. The number and size of handicapped spaces are specified in Title �4, �esEiea 2-7��ef '—;^�� the California Buildinp Code (aart 2 of Title 241 Chapter 11. Each handicapped parking space shall be fourteen (14) feet wide, lined to provide a nine-foot wide parking' area and a five-foot wide loading area, and shall be a minimum eighteen (18) feet in depth. If two handicapped spaces are located adjacent to each other, they may share the five foot wide loading area, resulting in a width of twenty-th�ee (23) feet for the two spaces (see Figure 16.56.070-A). SECTION 18: Figure 16.56.070-A of the AGMC is hereby repealed and replaced with the figure set forth in Exhibit "H" attached li'ereto and incorporated herein by this reference. � la - � I ORDINANCE NO. PAGE 5 SECTION 19: AGMC Subsection 16.56.140.C.4. of Section 16.56.140 entitled "Off- street parking structures" is hereby repealed from the AGMC in its entirety, and the remaining subsections C.5. and C.6. are hereby renumbered as C.4. and C.5. respectively. SECTION 20: AGMC Subsections 16.56.140.E.2. and 16.56.140.E.3. of Section 16.56.140 entitled "Off-street parking structures" are hereby amended to read as follows: 16.56.140 Off-street parking structures. E.2. Stairway access to street level shall be provided where parking is located either above or below the street level. The stairs shall be located near the user's destination and are subject to compliance with the �nifer�-California Building Code. E.3. Elevators shall be provided in compliance with the 13ai#er�California Building Code. SECTION 21: AGMC Subsection 16.60.100.A. of Section 16.60.100 entitled "Construction specifications and safety" is hereby amended to read as follows: 16.60.100 Construction specifications and safety. A. Compliance with Building Code. All signs shall comply with all applicable provisions of this code, including, but not limited to, the �1a+fer�California Building Code relative to design and construction, structural integrity, connections and safety. Signs shall also comply with the provisions of all applicable electric codes and the additional construction standards set forth in this section. SECTION 22: Within fifteen (15) days after passage of this Ordinance, it shall be published once, together with the names of the Council Members voting thereon, in a newspaper of general circulation within the City. SECTION 23: This Ordinance shall take effect and be in full force and effect thirty (30) days after its passage. SECTION 24: If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional. I � QI.— � � I� ORDINANCE NO. PAGE 6 On motion of Council Member , seconded by Council Member , and on the following roll call vote to wit: AYES: NOES: ABSENT: the foregoing Ordinance was adopted this_ day of , 2007. ( La- 1 l ORDINANCE NO. PAGE 7 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY � �a'la' ORDINANCE NO. PAGE 8 EXHIBIT "A" Pursuant to California Health and Safety Code Section 17958.7, the City of Arroyo Grande ("City") hereby modifies Section 903 of the California Fire Code and Sections 3402 and 3403 of the California Building Code (collectively referred to herein as "Amendments"), which are more restrictive in nature than those found in the those sections adopted by the State of California and are based on the local climatic, geological, or topographical conditions and findings (collectively "Findings") referenced hereinbelow. The Amendments, address the fire problem(s),and building problem(s), concem(s), and future direction(s), by which the City can establish and maintain an environment which will afford an adequate level of fire and life safety protection to its citizens and guests. The Findings contained herein shall address each of the Amendments and shall present the local situation, which either singularly or in combination, create the need for the Amendments to be adopted. CLIMATIC: Climatically, the City has dry warm summer and early fall conditions (as well as moderate late fall and winter conditions) with dry winds which remove moisture from vegetation. Further, the City frequently experiences Santa Ana wind conditions which exacerbate fire hazards and potential spread ,of fire within the area, both in rural and urban settings.. GEOGRAPHIC: Geographically, the City is located in an area prone to frequent seismic activity which has a high potential for large scale, simultaneous building and infrastructure damage, including fire. A major seismic event would create a community-wide demand on fire protection services, which would be beyond the response capability of the Fire Department. This potential problem can be partially mitigated by requiring initial fire control through the installation of automatic fire protection systems. Further, the City has numerous older and historic buildings and structures which can often fail due to moderate seismic activity. Additions, alterations and repairs of these antiquated structures need to be properly addressed. Additionally, the many foothills and surrounding mountains are prime sites for residential development. These hillside residential sites, t;ogether with isolated rural and semi-rural settings of the City, create difficult conditions in which to provide immediate fire response. The City is heavily vegetated throughout and encourages native wildlife protection and enhancement. As the community is developing and housing densities increase, the planting of shrubs and trees and other landscape is encouraged to beautify and enhance City living conditions. However, this 'increased density results in much higher fuel loads and together with increased pla�nting, and when combined with native � �a� l3 ORDINANCE NO. PAGE 9 vegetation, significantly increases fire hazards and fire spreading from one dwelling or structure to another. TOPOGRAPHIC: The topographic element of these findings is closely associated with the geographical elements noted above. While the geographic features create the topographic conditions, the findings in this section are, for the most part, a result of the construction and design of the City. Highway 101 completely traverses and bisects the City. There are only three over/underpasses allowing access to either side of the City. These physical barriers create significant barriers to emergency response. With limited parking and as the community grows and commercial activity increases in the City, delivery and other vehicles tend to double park. When added to already narrow streets, cars parked on the sides of streets and traffic congestion (especially around rush hour), emergency response times are highly affected. The City encourages and emphasizes affordable housing development. This creates buildings that provide minimum required clearances between structures and maximum allowable height. Although these buildings are built with more stringent standards, the reality is that this type of development creates significant barriers in terms of access and fuel load for fire fighting purposes. , STATEMENT OF THE PROBLEM: The City has limited resources, in terms of fire fighting capabilities and due to the conditions noted above, need for additional fire protections are necessary. A report by the Institute for Local Self-Government, entitle'd "Alternative to Traditional Public Safety Delivery Systems" finds that a fire chief must move toward built-in private fire protection equipment and systems if he/she is to control the fire department operational budget and the community fire protection problem. ' This study, using guidelines from the Institute for Local Self-Government and the National Fire Protection Association, proposed that the fire department control fires in all new structures built within the City. This could be accomplished by using an established first alarm assignment that will not create a deficiency in the fire protection services offered to the already established community. , This ordinance and future ordinances of the� same kind should reduce the need for additional publicly funded fire protection and allow the City to grow with an adequate level of fire protection. ( � a� l� ORDINANCE NO. PAGE 10 EXHIBIT "B" 8.04.020 Section 903 Amended: Approved automatic sprinkler systems. A. Section 903.2 of the 2007 California Fire Code is amended in its entirety to read as follows: Approved automatic sprinkler systems shall be installed in the following locations: 1. All new buildings or structures where the total floor area exceeds 1,000 (one thousand) square feet and as provided in the locations described in this section. 2. Throughout structures where additions to existing buildings adds more than 50% of the existing square footage to the structure and results in a total square footage in excess of 1,000 (one-thousand) square feet. ' 3. Throughout existing structures where alterations encompass more than 50% of the existing square footage of the structure and is in excess of 1,000 (one-thousand) square feet or where there is a change of occupancy to a more hazardous use. These requirements will be applicable to the combined square footage of all building permits issued for the address or site within the last five years. Buildings or structures separated by less than ten (10) feet shall ',be considered as a single building or structure. B. Section 903.2.7 of the 2007 Califomia Fire Code is amended in its entirety to read as follows: An Automatic sprinkler system installed in accordance with sections 903.2 (as amended above) and 903.3 shall be provided throughout all buildings with a group R or group U fire area. ( �a-l5 ORDINANCE NO. PAGE 11 EXHIBIT "C" 8.04.030 Section 103 Amended: Fees. Section 103.5 of the 2006 International Property Maintenance Code, entitled "Fees", is amended in its entirety to read as follows: ' 103.5 Fees. The fees for activities and services performed by this department in carrying out its responsibilities under this code shall be set and amended from time to time by resolution of the City Council. � �p,,r��O � ' ORDINANCE NO. PAGE 12 EXHIBIT "D" 8.04.040. Cost recovery. The city shall be entitled to recover the cost of emergency services as described in subsections A through E. Service costs shell be computed by the Department of Building and Fire under the direction of the Financial Services Department and shall include the costs of personnel, equipment, facilities, materials and other external resources. A. Any person or corporation who allows a hazard to exist on property under control of that person or corporation, after having been ordered by the Department of Building and Fire or other City department to abate that hazard, is liable for the cost of services provided by the Department of Building and Fire should an emergency arise as a result of said unabated hazard. B. Any person or corporation whose negligence causes an incident to occur on any public or private street, driveway or highway; which, for purposes of life, property or environmental protection, places a service demand on the Department of Building and Fire resources beyond the scope of routine service delivery, shall be liable for all costs associated with that service demand. C. Any person or corporation who conducts unlawful activity which results in fire, explosion, chemical release or any other incident to which the Department of Building and Fire responds for the purpose of perForming services necessary for the protection of life, property or the environment shall be liable for the costs associated with the delivery of those services. D. When, in the interest of public safety, the Fire Chief of the Department of Building and Fire assigns the department of building and fire employees as standby personnel at any event, or upon any premises, the person or corporation responsible for the event or premises shall reimburse the Department of Building and Fire department for all costs associated with the standby services. � �a.-�7 ORDINANCE NO. PAGE 13 EXHIBIT'"E" 15.04.010 Building and construction codes adopted. A. California Building Code. The 2007 California Building Code, including the 2006 International Building Code and appendix chapters 1, B, and I, as amended, is hereby adopted by the City of Arroyo Grande and incorporated herein by this reference as though set forth in full. B. California Electrical Code. The 2007 Califomia Electrical Code, as amended, is hereby adopted by the City of Arroyo Grande and incorporated herein by this reference as though set forth in full. C. California Mechanical Code. The 2007 California Mechanical Code, including all of the appendix chapters, as amended, and excluding Table 1-1 of Appendix 1, is hereby adopted by the City of Arroyo Grande and incorporated herein by this reference as though set forth in full. D. California Plumbinq Code. The 2007 California Plumbing Code, including all of the appendix chapters as amended, and excluding Table 1-1 of Appendix 1, is hereby adopted by the City of Arroyo Grande and incorporated herein by this reference as though set forth in full. E. Califomia Existinq Buildinq Code. The,; 2007 California Existing Building Code, including appendix A of the 2006 International Existing Building Code , as amended, is hereby adopted by the City of Arroyo Grande and incorporated herein by this reference as though set forth in full. F. International Proqertv Maintenance Code. The 2007 International Property Maintenance Code, as amended, is hereby adopted by the City of Arroyo Grande and incorporated herein by this reference as though set forth in full. ( 1a- 18 ORDINANCE NO. PAGE 14 EXHIBIT "F" 15.04.020 Section 3401, 3402 and 3403 Amended: General; Definitions; Additions, alterations or repair. A. Section 3401 Amended: General Section 3401, entitled "General" of the 2007 California Building Code, is hereby amended to add the following subsection 3401.5: 3401.5 Adoption and intent. This chapter establishes regulations as amendments to the California Building Code for the expeditious repair of damaged structures. In the event an amendment to the California Building Standards Code results in differences between these building standards and the California Building Standards Code, the text of these building standards shall govern. B. Section 3402.1 Amended: Definitions. Section 3402.1, entitled "Definitions" of the 2007 California Building Code, is hereby amended to add the following definition: Substantial Structural Damage. A condition where: 1. In any story, the vertical elements of the lateral-force-resisting system, have suffered damage such that the lateral load-carrying capacity of the structure in any direction has been reduced by more than 20 percent from its pre-damaged condition, or 2. The capacity of any vertical gravity load-carrying component, or any group of such components, that supports more than 30 percent of the total area of the structure's floor(s) and roof(s) has been reduced more than 20 percent from its pre-damaged condition, and the remaining capacity of such affected elements with respect to all dead and live loads is less than 75 percent of that required by the building code for new buildings of similar structure, purpose, and location. C. Section 3403 Amended: Repairs. Section 3403, entitled "Additions, alterations, or repair" is hereby amended to add the following subsection 3403.5: 3403.5.1 Repairs. Repairs of structural elements shall comply with this section. 3403.5.1.1 Seismic evaluation and design. Seismic evaluation and design of an existing building and its components shall be based on the following criteria. , 3403.5.1.1.1 Evaluation and design procedures. The seismic evaluation and design shall be based on the procedures specified in the building code, ASCE 31 Seismic Evaluation of Existing Buildings (for evaluation Ila_( Q ORDINANCE NO. , PAGE 15 only) or ASCE 41 Seismic Rehabilitation of Existing Buildings. The procedures contained in Appendix A of the International Existing Building Code shall be permitted to be used as specified in Section 3403.5.1.1.3. 3403.5.1.1.2 CBC level seismic forces. When seismic forces are required ' to meet the building code level, they shall be one of the following: ' 1. 100 percent of the values in the building code. The R factor used for analysis in accordance with Chapter 16 of the building code shall be the R factor specified for structural systems classified as "Ordinary" unless it can be demonstrated that the structural system satisfies the proportioning and detailing requirements for systems classified as "Intermediate" or "Special". 2. Forces corresponding to BSE-1 and BSE-2 Earthquake Hazard Levels defined in ASCE 41. Where ASCE 41 is used, the corresponding performance levels shall be those shown in Table 3403.5.1.1.2. TABLE 3403.5.1.1.2 ASCE 41 and ASCE 31 PERFORMANCE LEVELS OCCUPANCY PERFORMANCE PERFORMANCE LEVEL CATEGORY LEVEL FOR (BASED ON IBC FOR USE WITH ASCE USE WITH ASCE 41 BSE-2 TABLE 1604.5) 31 EARTHQUAKE HAZARD AND WITH ASCE 41 LEVEL BSE-1 EARTHQUAKE HAZARDLEVEL I Life Safety (LS) Collapse Prevention (CP) ' II Life Safety (LS) Collapse Prevention (CP) III Note (a) Note (a) , IV Immediate Occupancy Life Safety (LS) 10 a. Pertormance Levels for Occupancy, Category III shall be taken as halfway between the performance levels specified for Occupancy Category II and Occupancy Category IV. 3403.5.1.1.3 Reduced CBC level seismic forces. When seismic forces are permitted to meet reduced building code levels, they shall be one of the following: 1. 75 percent of the forces prescribed in the building code. The R factor used for analysis in accordance with Chapter 16 of the L � a - �0 ORDINANCE NO. PAGE 16 building code shall be the R factor as specified in Section 3403.5.1.1.2. 2. In accordance with the applicable chapters in Appendix A of the International Existing Building Code as specified in Items 2.1 through 2.5 below. Structures or portions of structures that comply with the requirements of the applicable chapter in Appendix A shall be deemed to comply with the requirements for reduced building code force levels. 2.1. The seismic evaluation and design of unreinforced masonry bearing wall buildings in Occupancy Category I or II are permitted to be based on the procedures specified in Appendix Chapter A1. � 2.2. Seismic evaluation and design of the wall anchorage system in reinforced concrete and reinforced masonry wall buildings with flexible diaphragms in Occupancy Category I or II are permitted to be based on the procedures specified in Appendix Chapter A2. 2.3. Seismic evaluation and design of cripple walls and sill plate anchorage in residential buildings of light-frame wood construction in Occupancy Category I or II are permitted to be based on the procedures specified in Appendix Chapter A3. 2.4. Seismic evaluation and design of soft, weak, or open- front wall conditions in multiunit residential buildings of wood , construction in Occupancy Category I or II are permitted to be based on the procedures specified in Appendix Chapter A4. 2.5. Seismic evaluation and design of concrete buildings and concrete with masonry infill buildings in all Occupancy ' Categories are permitted to be based on the procedures specified in Appendix Chapter A5. 3. In accordance with ASCE 31 based on the applicable performance level as shown in Table 3403.5.1.1.2. 4. Those associated with the BSE-1 Earthquake Hazard Level ' defined in ASCE 41 and the performance level as shown in Table ' 3403.5.1.1.2. Where ASCE 41 is used, the design spectral , response acceleration parameters Sxs and Sx1 shall not be taken ( l a - a,l i ORDINANCE NO. PAGE 17 less than 75 percent of the respective design spectral response acceleration parameters SDS and SD1 defined by the International Building Code and its reference standards. 3403.5.1.2 Wind Design. Wind design of existing buildings shall be based on the procedures specified in the building code. 3403.5.2 Repairs to damaged buildings. Repairs to damaged buildings shall comply with this section. 3403.5.2.1 Unsafe conditions. Regardless of the extent of structural damage, unsafe conditions shall be eliminated. 3403.5.2.2 Substantial structural damage to vertical elements of the lateral—force-resisting system. A building that has sustained substantial structural damage to the vertical elements of its lateral-force-resisting system shall be evaluated and repaired in accordance with the applicable provisions of Section 3403.5.2.2.1 through 3403.5.2.2.3. 3403.5.2.2.1 Evaluation. The building shall be evaluated by a registered design professional, and the evaluation findings shall be submitted to the code official. The evaluation shall establish whether the damaged building, if repaired to its pre-damage state, would comply with the provisions of the building code. Wind forces for this evaluation shall be those prescribed in the building code. Seismic forces for this evaluation are permitted to be the reduced level seismic forces specified in Code Section 3403.5.1.1.3. 3403.5.2.2.2 Extent of repair for compliant buildings. If the evaluation establishes compliance of the pre-damage building in accordance with Section 3403.5.2.2.1, then repairs shall be permitted that restore the building to its pre-damage state, using materials and strengths that existed prior to the damage. 3403.5.2.2.3 Extent of repair for non-compliant buildings. If the evaluation does not establish compliance of the pre-damage building in accordance with Section 3403.5.2.2.1, then the building shall be rehabilitated to comply with applicable provisions of the building code for load combinations including wind or seismic forces. The wind design level for the repair shall be as required by the building code in effect at the time of original construction unless the damage was caused 'by wind, in which case the design level shall be as required by the code in effect at the time of original construction or as required by the building code, whichever is greater. Seismic forces fo,r this rehabilitation design shall be those 1 ` A� r v'V- ORDINANCE NO. PAGE 18 required for the design of the pre-damaged building, but not less than the reduced level seismic forces specified in Section 3403.5.1.1.3. New structural members and connections required by this rehabilitation design shall comply with the detailing provisions of the building code for new buildings of similar structure, purpose, and location. 3403.5.2.3 Substantial structural damage to vertical load-carrying components. Vertical load-carrying components that have sustained substantial structural damage shall be rehabilitated to comply with the applicable provisions for dead and live loads in the building code. Undamaged vertical load-carrying components that receive dead or live loads from rehabilitated components shall also be rehabilitated to carry the design loads of the rehabilitation design. New structural members and connections required by this rehabilitation design shall comply with the detailing provisions of the building code for new buildings of similar structure, purpose, and location.l 3403.5.2.3.1 Lateral force-resisting elements. Regardless of the level of damage to vertical elements of the lateral force-resisting system, if substantial structural damage to vertical load-carrying components was caused primarily by wind or seismic effects, then the building shall be evaluated in accordance with Section 3403.5.2.2.1 and, if non-compliant, rehabilitated in accordance with Section 3403.5.2.2.3. 3403.5.2.4 Less than substantial structural damage. For damage less than substantial structural damage, repairs shall be allowed that restore the building to its pre-damage state, using materials and strengths that existed prior to the damage. New structural members and connections used for this repair shall comply with the detailing provisions of the building code for new buildings of similar structure, purpose, and location.' 3403.5.3 Referenced Standards Standard - Referenced Reference In Code Number Title Section Number ASCE 31-03 Seismic Evaluation of Existing Buildings 3403.5.1.1.1, TABLE 3403.5.1.1.2, . 3403.5.1.1.3 ASCE 41-06 Seismic Rehabilitation of Existing Buildings 3403.5.1.1.1, " 3403.5.1.1.2, TABLE 3403.5.1.1.2 3403.5.1.1.3 � la-�3 ORDINANCE NO. PAGE 19 EXHIBIT "G" Chapter 15.10 Safety assessment placards. 15.10.010 Intent This chapter establishes standard placards to be used to indicate the condition of a structure for continued occupancy. The chapter further authorizes the Building Official and his or her authorized representatives to post the appropriate placard at each entry point to a building or structure upon completion of a safety assessment. 15.10.020 Application of provisions. The provisions of this chapter are applicable to all buildings and structures of all occupancies regulated by the City of Arroyo Grande. 15.10.030 Definitions. Safety assessment is a visual, non-destructive examination of a building or structure for the purpose of determining the condition for continued occupancy. 15.10.040 Placards. A. The following are verbal descriptions of the official jurisdiction placards to be used to designate the condition for continued occupancy of buildings or structures. Copies of actual placards are on file in the Department of Building and Fire. 1. INSPECTED - Lawful Occupancy Permitted is to be posted on any building or structure wherein no apparent structural hazard has been found. This placard is � not intended to mean that there is no damage to the building or structure. 2. RESTRICTED USE is to be posted on each building or structure that has been I damaged wherein the damage has resulted in some form of restriction to the continued occupancy. The individual who posts this placard will note in general terms the type of damage encountered and will clearly and concisely note the restrictions on continued occupancy. 3. UNSAFE - Do Not Enter or Occupy is to be posted on each building or structure that has been damaged such that continued occupancy poses a threat to life safety. Buildings or structures posted with this placard shall not be entered under any circumstance except as authorized in writing by the Building Official, or his or her authorized representative. Safety assessment teams shall be authorized to enter these buildings at any time. This placard is not to be used or considered as a demolition order. The individual who posts this placard will note in general terms the type of damage encountered. I I 0� �a�-�1 ORDINANCE NO. PAGE 20 4. STOP WORK is to be posted on structures that are found to be in violation of the California Building Code, Sections 103, 104.2.4, and the Arroyo Grande Municipal Code Section 15.04.010, in that WORK HAS BEEN DONE WITHOUT PROPER PERMITS. B. This ordinance number, the name of the jurisdiction, its address, and phone number shall be permanently affixed to each placard. C. Once it has been attached to a building or structure, a placard is not to be removed, altered or covered until done so, by the Building Official or his or her authorized designee. It shall be unlawful for ;any person, firm or corporation to alter, remove, cover or deface a placard, unless authorized pursuant to this section. 1 � �-� a5 ORDINANCE NO. ^ PAGE 21 EXHIBIT "H" Figure 16.56.070-A 19'MIN 'S 1P'MIN N d�°.g �-_.__._�T'��___ __' PMexeanRautc ' bd� � . ;� � 1:12' — 1�933x��: ��'--- —'-- ACCESS RFJ.1P Whee6iw Cub 3b"iw. �rwde 9wvMbwde Z b � `J m —36 50 I PaAn99d Emdcn N Double Parking Stall (Access Ramp in sidewalk) Yll"MIN � 4U'MIN. � 5'II'MIN.M iyy.Acmxsibk Sials 6D'MIN.d VAl1-ACCESSIBLE tldt. PeECaimfloute f � ___"_____—__� 1.12 MA% i �� ]R50. ��$ � Pak�g5ld I I �__"'_ ___ ST y� t' 6'MIN' �$1op ACCESS fieMP Cut £ �..rm b � � m � $�. PeA:q5ia1 ❑ Emdem . Douhle Handirap Parking Stall I gQ'Mi�i g�„MiN. (ACCessFampenaoedieson loading zone�aazptable in CA.) rp•MiH.� CAFIG:11&18A , ip.Acceuble 9alk. 6V'MIN.d VAN aCCE551BLE Nals. � �� SINGLE HANDICAP PARKING SPACE s 'a �� ^ 80"MIN '''�8"MIN I �, � 1 � ��` LwdinpNnlobinq aWpN totw /M�II M on tM V�SSEHGER dd�. • Wbvlc�ar vaen murt not M wmpMl�U ro.Trol MM1inE un, aNer Nm MNr oxn. � � a' a'�