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Agenda Packet 2008-01-08 Ý·¬§ Ý±«²½·´ß¹»²¼¿ Tony Ferrara Mayor Steven Adams City Manager Timothy J. Carmel City Attorney Chuck Fellows Mayor Pro Tem Kelly Wetmore City Clerk Joe Costello Council Member Jim Guthrie Council Member Ed Arnold Council Member AGENDA SUMMARY CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TUESDAY, JANUARY 8, 2008 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2.ROLL CALL COUNCIL/RDA 3.FLAG SALUTE: KNIGHTS OF COLUMBUS 4.INVOCATION: PASTOR ROBERT BANKER OPEN DOOR CHURCH 5.SPECIAL PRESENTATIONS: None. 6.AGENDA REVIEW: 6a.Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived. AGENDA SUMMARY – JANUARY 8, 2008 PAGE 2 7.COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: Direct City staff to assist or coordinate with you. A Council Member may state a desire to meet with you. It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: Comments should be limited to 3 minutes or less. Your comments should be directed to the Council as a whole and not directed to individual Council members. Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. Cash Disbursement Ratification 8.a. (KRAETSCH) Recommended Action: Ratify the listing of cash disbursements for the period December 1, 2007 through December 31, 2007. Consideration of Investment Deposits 8.b. (KRAETSCH) Recommended Action : Receive and File the report of current investment deposits as of November 30, 2007. Consideration of Resolution in Support of Tom Bradley Commemorative Stamp 8.c. (ADAMS) Recommended Action : Adopt Resolution in support of issuance of a commemorative postal stamp in honor of the late Mayor Tom Bradley. Consideration of Adjustment to Increase the Mileage Reimbursement Rate for 8.d. Employees and Volunteers (KRAETSCH) [CC/RDA] 50.5¢ per mile as the employee/volunteer Recommended Action: Establish mileage reimbursement rate for the 2008 calendar year. AGENDA SUMMARY – JANUARY 8, 2008 PAGE 3 8.CONSENT AGENDA: (Continued) Consideration of Award of Contract to King Concrete and Construction, Inc. for 8.e. Construction of the Poplar Basin Drainage Improvement Project, PW 2007-08 (SPAGNOLO) Recommended Action: 1) Award a construction contract for construction of the Poplar Basin Drainage Improvement Project to King Concrete and Construction Inc. in the amount of $17,562.50; 2) Authorize the City Manager to approve change orders not to exceed the 7.5% contingency of $1,300.00 for unanticipated costs during the construction phase of the project; 3) Direct the Administrative Services Department to the Notice of Award and Notice file a Notice of Exemption; and 4) Direct staff to issue to Proceed with other necessary contract documents. Consideration of an Award of Construction Contract to Fence Factory, Inc. for 8.f. the James Way Oak Habitat Nature Trail Fence Replacement Project, PW 2007-13 (SPAGNOLO) Recommended Action: 1) Award a contract to Fence Factory, Inc. in the amount of $17,737 for construction of the James Way Oak Habitat Nature Trail Fence Project; 2) Authorize the City Manager to approve change orders not to exceed the contingency of $1,773 for use only if needed for unanticipated costs during the construction phase of the project; and 3) Direct staff to issue the Notice of Award and Notice to Proceed with other necessary contract documents. Consideration of Award of Contract for the Strother Park Restroom ADA 8.g. (PERRIN Upgrade Project, PW-2007-14 ) Recommended Action: 1) Approve the plans and specifications for the Strother Park Restroom ADA Upgrade Project, PW 2007-14; 2) Award a construction contract for the Strother Park Restroom ADA Upgrade Project to California Coastal Development for the bid amount of $64,765.79 and waive minor irregularities in their bid proposal; and 3) Authorize the City Manager to approve change orders not to exceed the 10% contingency of $6,477.00 for unanticipated costs during the construction phase of the p roject. Consideration of Proposal for City Shirt Program for Non-Uniformed Office 8.h. Personnel (ADAMS) Recommended Action: Approve the proposed program for purchase of City shirts for non-uniformed office personnel. Consideration of Report and Appropriation of Funds Regarding Award of 8.i. Contract to Toste Grading & Paving for Emergency Roadway Repairs Resulting from Water Main Break on West Branch Street (SPAGNOLO) Recommended Action: 1) Review the report regarding the City Manager’s award of contract to Toste Grading & Paving for $46,912.00 for emergency roadway repairs resulting from a water main break on West Branch Street; 2) Appropriate $46,912.00 from the General Fund unappropriated Fund Balance; and 3) Provide staff with any questions and/or additional directions. AGENDA SUMMARY – JANUARY 8, 2008 PAGE 4 9.PUBLIC HEARING: Consideration of a Resolution Approving Amended Conditional Use Permit Case 9.a. No. 07-001; Applicant – Brinker International (Chili’s Restaurant); Location – 991 Rancho Parkway (STRONG) Recommended Action: Adopt Resolution approving Amended Conditional Use Permit 07-001 with specific conditions of approval relating to pedestrian improvements. After review of conditions of approval generated by the Planning Commission, staff recommends an alternative Resolution, which addresses pedestrian improvements consistent with the previously approved Pad I Pedestrian Enhancement Plan. 10. CONTINUED BUSINESS: Consideration of Striping Revisions for the Farroll Avenue Rehabilitation 10.a. Project, PW 2007-04 (SPAGNOLO) Recommended Action: Approve the Traffic Commission’s recommendation to install bike lanes on Farroll Avenue in both directions for the entire length of the project except for the north side of the roadway between South Halcyon Road and Walnut Street, and place “Bike Route” signage accordingly. 11. NEW BUSINESS: Consideration of Status Report and Future Direction of Neighborhood Services 11.a. Program (ADAMS/HUBERT) Recommended Action: 1) Direct staff to continue with the current structure of the Neighborhood Services Program; 2) Approve the proposed strategy to annually identify priorities for proactive enforcement; and 3) Identify illegal temporary banners and signs as the priority enforcement item for 2008. 12. CITY COUNCIL MEMBER ITEMS: The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda e prepared and the item placed on a future agenda. No formal action can be report b ta ken. a) Request to appeal Planning Commission’s approval of Architectural Review Case 07-007 to construct a new 2-story single family home on a 6,996 sq. ft. lot at the southwest corner of Whiteley and Ide Streets (FERRARA) 13. CITY MANAGER ITEMS: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. None. AGENDA SUMMARY – JANUARY 8, 2008 PAGE 5 14. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. 15. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 16. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. ADJOURNMENT All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the City Clerk’s office, 214 E. Branch Street, Arroyo Grande, and are available for public inspection and reproduction at cost. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Administrative Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. ************************** This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org ************************** City Council/Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org. 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