CC 2017-09-12_09c Resolution_Surplus Property
MEMORANDUM
TO: CITY COUNCIL
FROM: KELLY WETMORE, DIRECTOR OF LEGISLATIVE AND INFORMATION
SERVICES
BY: WALT CUZICK, INFORMATION TECHNOLOGY MANAGER
SUBJECT: CONSIDERATION OF RESOLUTION DECLARING SURPLUS
PROPERTY
DATE: SEPTEMBER 12, 2017
RECOMMEND ATION:
It is recommended the City Council adopt a Resolution declaring certain property as
surplus and authorizing its disposal/sale.
SUMMARY OF ACTION:
Disposal or sale of outdated, obsolete and unusable electronic equipment that is no
longer used by the City.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The items proposed for disposal include electronic equipment that is obsolete and/or
has limited or no re-sale value. There will be a minimal impact to personnel resources
to arrange for the disposal or sale of the surplus property.
BACKGROUND:
Pursuant to City Policy C-006, the City periodically replaces standard equipment based
on certain criteria. Staff has conducted an inventory of the City’s electronic and other
equipment that is no longer used and which is currently being stored. Obsolete items of
little to no value are typically disposed of through an e-waste recycling program or sold
at auction online. This procedure has streamlined the process for disposing of surplus
property, freed up storage space, and generated minimal revenue for the City.
ANALYSIS OF ISSUES:
Storage of outdated, obsolete and unusable electronic equipment is taking up valuable
space. The inventory of electronic equipment that is no longer utilized includes older
computers, scanners, and a printer. It is requested that the City Council declare the list
Item 9.c. - Page 1
CITY COUNCIL
CONSIDERATION OF RESOLUTION DECLARING SURPLUS PROPERTY
SEPTEMBER 12, 2017
PAGE 2
of outdated electronic equipment as surplus property and authorize its disposal/sale
through an e-waste recycling program or through an online auction service.
ALTERN ATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution declaring certain property as surplus and authorizing its
disposal/sale;
2. Do not adopt the Resolution; or
3. Provide direction to staff.
ADVANTAGES:
The City will gain storage space and may produce minimal revenue for the City.
DISADVANTAGES:
No disadvantages are identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in accordance with Government Code Section 54954.2.
Item 9.c. - Page 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE DECLARING CERTAIN
PROPERTY AS SURPLUS AND AUTHORIZING ITS
DISPOSAL/SALE
WHEREAS, the City has in storage certain electronic equipment (“Surplus
Items”) which has exceeded its useful life and no longer serves the needs of
the City; and
WHEREAS, City storage space is at a premium and there is a need to
dispose of Surplus Items in order to make available more storage space;
and
WHEREAS, the Surplus Items are classified as surplus property and can be
made available for disposal/sale.
NOW THEREFORE IT BE RESOLVED by the City Council of the City of
Arroyo Grande that the Surplus Items listed in Exhibit A, attached hereto
and incorporated by reference, are no longer needed for municipal purposes
and hereby authorizes their disposal/sale.
On motion by Council Member ______________, seconded by Council
Member _____________, and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this _____ day of
September, 2017.
Item 9.c. - Page 3
RESOLUTION NO.
PAGE 2
_____________________________________
JIM HILL, MAYOR
ATTEST:
______________________________________
KELLY WETMORE, CITY CLERK
APROVED AS TO CONTENT:
_______________________________________
JAMES A. BERGMAN, CITY MANAGER
APPROVED AS TO FORM:
_______________________________________
HEATHER WHITHAM, CITY ATTORNEY
Item 9.c. - Page 4
Exhibit A
Surplus Property
Make Model Serial Number Equipment Type Notes
Xerox DocuMate 152 811CN1083A5C1300410 Desktop Scanner Desktop Scanner
Panasonic KV-S1045C VI51312 Desktop Scanner Desktop Scanner
Dell Optiplex 755 CRKQHH1 Workstation Hard Drive Removed
Dell Optiplex 380 9XYCFQ1 Workstation Hard Drive Removed
Dell Optiplex 380 9XY8FQ1 Workstation Hard Drive Removed
Dell Optiplex 390 8DJ0YV1 Workstation Hard Drive Removed
Dell Optiplex 390 FXGWXR1 Workstation Hard Drive Removed
Dell Optiplex 390 FXHVXR1 Workstation Hard Drive Removed
Dell Optiplex 380 9Y08FQ1 Workstation Hard Drive Removed
Dell Optiplex 380 H6TL1R1 Workstation Hard Drive Removed
Dell Optiplex 380 H6SV1R1 Workstation Hard Drive Removed
Dell Optiplex 390 8DH2YV1 Workstation Hard Drive Removed
Dell Optiplex 390 FXGXXR1 Workstation Hard Drive Removed
Dell Optiplex 390 8DHYXV1 Workstation Hard Drive Removed
Dell Optiplex 390 8DHZXV1 Workstation Hard Drive Removed
Brother HL-4150CDN U62499L2J308229 Printer Printer
Dell Optiplex 390 D603YV1 Workstation Hard Drive Removed
Dell Optiplex 755 CDKQHH1 Workstation Hard Drive Removed
Dell Optiplex 380 H6SX1R1 Workstation Hard Drive Removed
Dell Optiplex 380 H6SS1R1 Workstation Hard Drive Removed
Dell Optiplex 380 H6ST1R1 Workstation Hard Drive Removed
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