CC 2017-09-12_09h Award Contract 2017 Concrete Repairs
MEMORANDUM
TO: CITY COUNCIL
FROM: JAMES A. BERGMAN, CITY MANAGER
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO R. BURKE
CORPORATION FOR CONSTRUCTION OF THE 2017 CONCRETE
REPAIRS PROJECT, PW 2017-06
DATE: SEPTEMBER 12, 2017
RECOMMENDATION:
It is recommended the City Council:
1. Award a contract for the 2017 Concrete Repairs Project to R. Burke Corporation
in the amount of $165,777; and;
2. Authorize the City Manager to approve change orders for 10% of the contract
amount, $16,577 for unanticipated costs during the construction phase of the
project (total construction costs = $165,777 + $16,577 = $182,354).
SUMMARY OF ACTION:
Take action to award a construction contract for concrete repairs including various high
traffic sidewalks, the Five Cities Fire Authority driveway, and a decomposed granite
path. Work is anticipated in October and November 2017.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
An allocation of $196,539 of Local Sales Tax funds is included in the Capital
Improvement Program budget for concrete and Five Cities Fire Authority driveway
repairs. An allocation of $36,880 of Water Neutralization is also included for a
decomposed granite pathway at Parque Pequeno. It is estimated that there are enough
funds to complete the base bid and the three bid add alternatives for the project.
BACKGROUND:
The general project scope of work involves the replacement of damaged/uplifted
sidewalk and uplifted curb and gutter adjacent to mature trees along segments of East
Grand Avenue, Halcyon Road, and West Branch Street. Locations along these routes
are included in the base bid up to the amount available in the current budget as shown
in Attachment 1. The project also includes three bid add alternates: replacing a section
of sidewalk at 1107 El Camino Real, removing and replacing a portion of the Five Cities
Item 9.h. - Page 1
CITY COUNCIL
CONSIDERATION OF AN AWARD OF CONTRACT TO R. BURKE CORPORATION
FOR CONSTRUCTION OF THE 2017 CONCRETE REPAIRS PROJECT, PW 2017-06
SEPTEMBER 12, 2017
PAGE 2
Fire Authority driveway, and completing improvements at Parque Pequeno Park on
Woodland Drive.
ANALYSIS OF ISSUES:
On August 8, 2017, the Council approved the construction plans and specifications for
the 2017 Concrete Repairs Project and authorized the advertisement for construction
bids. The project included a schedule of sidewalk locations in the base bid and three
additive alternatives in the event favorable bids were received. The project
specifications stipulated that contract award would be determined solely on the base
bid.
On August 29, 2017, six bids were received for the 2017 Concrete Repairs Project. The
lowest base bid, from R. Burke Corporation, was in the amount of $94,286. The bid is
determined to be responsive and R. Burke Corporation to be a responsible bidder.
Based on the total budget available, it is estimated that there are enough funds to
complete the base bid and the three bid add alternatives for the project as follows:
REVENUE
Sales Tax
17/18 Concrete Repairs $ 110,000
16/17 Concrete Repairs Carry Over 24,039
Fire Station Driveway 62,500
Water Neutralization 36,880
TOTAL REVENUE $ 233,419
EXPENDITURES
Concrete Repairs - Base Bid, plus Contingencies 103,715
ECR and Driveway - Bid Alternates 1 & 2, plus Contingencies 42,346
Parque Pequeno - Bid Alternate 3, plus Contingencies 36,294
Construction Mgt, Inspection, Advertisement, Testing 34,064
2017 and 2018 Concrete Design 15,500
Parque Pequeno Design 1,500
TOTAL EXPENDITURES $ 233,419
PROJECTED PROJECT BALANCE $ 0
Based on this total project budget available, an award of a construction contract for the
base bid and the three bid add alternatives to R. Burke Corporation is recommended.
The contract time is forty-five (45) working days. It is anticipated work will be completed
in October and November 2017.
Item 9.h. - Page 2
CITY COUNCIL
CONSIDERATION OF AN AWARD OF CONTRACT TO R. BURKE CORPORATION
FOR CONSTRUCTION OF THE 2017 CONCRETE REPAIRS PROJECT, PW 2017-06
SEPTEMBER 12, 2017
PAGE 3
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendations;
2. Approve staff’s recommendations, but only for the base bid;
3. Approve staff’s recommendations, but for the base bid and only some of the bid
add alternatives;
4. Do not award a construction contract for the project; or
5. Provide direction to staff.
ADVANTAGES:
The project will reduce the potential trip and fall hazards along selected streets, address
complaints from the public, improve access for individuals with disabilities, and function
as a sound asset management strategy for the City.
DISADVANTAGES:
There will be intermittent sidewalk closures during the project. These will be minimized
as much as possible, and the project specifications require the contractor to notify
affected businesses and residents in advance.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Guideline Section 15301(c) for existing sidewalk, gutter and similar
facilities.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachments:
1. 2017 Concrete Repairs Bid Opening Log Sheet
Item 9.h. - Page 3
ATTACHMENT 1Item 9.h. - Page 4