Minutes 2008-03-11MINUTES
REGULAR MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY
TUESDAY, MARCH 11, 2008
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Pro Tem/Vice Chair Fellows called the Regular City Council/Redevelopment Agency meeting
to order at 7 01 p m
2. ROLL CALL
City Council/RDA' Council/Board Members Ed Arnold, Joe Costello, and Mayor Pro Tem/Vice
Chair Chuck Fellows were present Mayor/Chair Tony Ferrara and
Council/Board Member Jim Guthrie were absent
City Staff Present: City Manager Steven Adams, City Attorney Tim Carmel, Director of
Administrative Services/City Clerk Kelly Wetmore, Director of Financial
Services Angela Kraetsch, Director of Public Works Don Spagnolo, Director
of Parks, Recreation and Facilities Doug Perrin, and Assoaate Planner Jim
Bergman
3. FLAG SALUTE
Charles Howell and Aimee Clayton, representing the Veterans of Foreign Wars, led the Flag Salute
4. INVOCATION
Pastor Randy Ouimette, St. John's Lutheran Church, delivered the invocation
5. SPECIAL PRESENTATIONS
5.a. Honorary Proclamation Recognizing the California Children's Outdoor Bill of Rights.
Mayor Pro Tem Fellows presented an Honorary Proclamation recognizing the California Children's
Outdoor Bill of Rights and encouraged children's participation in outdoor activities throughout the
year Director of Parks, Recreation and Faalities Perrin accepted the Proclamation and provided
an overview of the City's available parks and recreation activities
6. AGENDA REVIEW
6.a. Ordinances Read in Title Only.
Council/Board Member Costello moved, Council/Board Member Arnold seconded, and the motion
passed unanimously that all ordinances presented at the meeting shall be read in title only and all
further reading be waived.
7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS
None
8. CONSENT AGENDA
Mayor Pro Tem Fellows invited members of the public who wished to comment on any Consent
Agenda Item to do so at this time There were no public comments received
Action: Council Member Costello moved, and Council Member Arnold seconded the motion to
approve Consent Agenda Items 8 a through 8 ~ ,with the recommended courses of action. The
motion passed on the following roll-call vote
Minutes: City Council/Redevelopment Agency Meeting Page 2
Tuesday, March 11, 2008
AYES: Costello, Arnold, Fellows
NOES: None
ABSENT: Guthrie, Ferrara
8.a. Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period February 16, 2008 through
February 29, 2008
8.b. Consideration of Approval of Minutes.
Action: Approved the minutes of the Special City Council Meeting of February 12, 2008 and
the Regular City Council/Redevelopment Agency Meeting of February 12, 2008, as
submitted
8.c. Authorization to Reject Claim Filed Against City -Claimant: P. McKibben.
Action: Rejected the claim and authorized the City Clerk to send a standard refection letter
to the claimant as recommended by the City's Claims Administrator, Carl Warren &
Company
8.d. Consideration of City Council Appointments to the Leadership Council for the San
Luis Obispo Countywide 10-Year Plan to End Chronic Homelessness.
Action: Appointed Mayor Pro Tem Fellows and Council Member Guthrie to the Leadership
Council for the San Lws Obispo Countywide 10-Year Plan to End Chronic Homelessness
8.e. Consideration of Extension with AGP Video for Cablecasting of City Council and
Planning Commission Meetings and Funding for Monthly Public Education Programs.
Action: 1) Approved an Agreement with AGP Video for cablecasting of City Council and
Planning Commission meetings, 2) Appropriated $1,000 from the Public Education and
Government (PEG) Access Fund for development of a monthly City public education
program, and 3) Appropriated $3,000 from the PEG Access Fund for consultant services as
necessary to address system technical problems
8.f. Consideration of 3-Month Extension of Transient Occupancy Tax Revenue Sharing
Agreement for the Hampton Inn & Suites Hotel Project
Action: Approved and authorized the Mayor to execute a 3-month extension of the
Transient Occupancy Tax (TOT) agreement with Arroyo Hotel, LLC for the Hampton Inn &
Suites hotel protect.
8.g. Consideration of Authorization to Use City Property and Close City Streets for the
Annual Arroyo Grande Strawberry Festival on May 24 and 25, 2008 and the Annual
Strawberry Stampede; Temporary Use Permit No. 08-001.
Action: Adopted Resolution No 4076 as follows `;4 RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE USE OF CITY
PROPERTY AND CLOSURE OF CITY STREETS FOR THE ANNUAL ARROYO GRANDE
STRAWBERRY FESTIVAL ON MAY 24 AND 25, 2008 AND THE ANNUAL
STRAWBERRY STAMPEDE ON MAY 25, 2008".
8.h. Consideration of a Consultant Services Agreement with the Wallace Group for the
Design of the Pressure Zone Connection Project, PW 2008-03
Action: 1) Approved an Agreement with the Wallace Group in the amount of $65,105 to
design the Pressure Zone Connection Protect, PW 2008-03, and 2) Authorized the Mayor to
execute the Agreement
Minutes: City Council/Redevelopment Agency Meeting
Tuesday, March 11, 2008
Page 3
8.i. Consideration of Acceptance of Improvements for the PG&E Park & Ride Lot at West
Branch Street and Old Ranch Road, Project PW 2007-11 .
Action: 1) Accepted the earthwork improvements as constructed by R. Burke Corporation;
2) Accepted the electrical improvements as constructed by Lee Wilson Electric Company,
Inc., 3) Directed staff to file a Notice of Completion; and 4) Authorized release of the
retention for both contractors, thirty-five (35) days after the Notice of Completion has been
recorded, if no liens have been filed
8.j. Consideration of Acceptance of the Mason/Nelson ADA Ramp Replacement Project,
PW 2007-01
Action: 1) Accepted the protect improvements as constructed by California Coastal
Development, Inc in accordance with the plans and speafications for the Mason/Nelson
ADA Ramp Replacement Protect, 2) Directed staff to file a Notice of Completion; and 3)
Authorized release of the retention, thirty-five (35) days after the Notice of Completion has
been recorded. if no liens have been filed
9. PUBLIC HEARINGS
None.
10. CONTINUED BUSINESS ITEMS
None.
11. NEW BUSINESS ITEMS
11.a. Consideration of Entry Sign Replacement on East Grand Avenue and Traffic Way in
Cooperation with Arroyo Grande in Bloom. [CC/RDA]
Associate Planner Berman presented the staff report and recommended the Council/RDA Board of
Directors: 1) Authorize the replacement of two existing entry signs on East Grand Avenue and
Traffic Way, 2) Approve a contract with Tom Reding at a cost not to exceed the amount of $3,000 to
produce the entry signs; and 3) Appropriate $3,000 from the Redevelopment Fund for this protect
Discussion ensued concerning whether there was enough room in the design of the proposed entry
signs for posting all the service club signs, clarification that the two entry signs would be the same
design in both locations, the use of a better quality stone or faux stone in the new entry signs, and
the donation of the existing signs to the South County Historical Society
Mayor Pro Tem Fellows invited comments from those in the audience who wished to be heard on
the matter, and upon hearing no public comments, he closed the public comment period
Action: Counal/Board Member Castello moved to 1) Authorize the replacement of two existing
entry signs on East Grand Avenue and Traffic Way; 2) Approve a contract with Tom Reding at a
cost not to exceed the amount of $3,000 to produce the signs, and 3) Appropriate $3,000 from the
Redevelopment Fund for this protect Council/Board Member Arnold seconded, and the motion
passed on the following roll-call vote
AYES: Costello, Arnold, Fellows
NOES: None
ABSENT: Guthrie, Ferrara
Minutes: City Council/Redevelopment Agency Meeting
Tuesday, March 11, 2008
12. CITY COUNCIL MEMBER ITEMS
None.
13. CITY MANAGER ITEMS
None.
14. COUNCIL COMMUNICATIONS
None.
15. STAFF COMMUNICATIONS
None.
16. COMMUNITY COMMENTS AND SUGGESTIONS
None.
17. ADJOURNMENT
Mayor Pro Tem/Vice Chair Fellows adjourned the meeting at 7:24 p.m.
Chuck Fellows, Mayor Pro Tem/Vice Chair
ATTEST: I' - ^
( ~J
Kelfy Wetm e, C" Cler c/Agency Secretary
(Approved at CC Mtg 3-a5•aoo8 ~
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