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Minutes 2008-04-08MINUTES REGULAR MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY TUESDAY, APRIL 8, 2008 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor/Chair Ferrara called the Regular City Council/Redevelopment Agency meeting to order at 700pm 2. ROLL CALL City Council/RDA Mayor/Chair Tony Ferrara, Mayor Pro Tem/Vice Chair Chuck Fellows, Council/Board Members Joe Costello, Jim Guthrie, and Ed Arnold were present City Staff Present City Manager Steven Adams, City Attorney Tim Carmel, Director of Finanaal Services Angela Kraetsch, Acting Director of Public Works Mike Linn, Director of Parks, Recreation and Facilities Doug Perrin, and Assoaate Engineer Victor Devens 3. FLAG SALUTE Members of Boy Scouts of America Troop 26 led the Flag Salute 4. INVOCATION Pastor George Lepper, Peace Lutheran Church, delivered the invocation 5. SPECIAL PRESENTATIONS 5.a. Honorary Proclamation Recognizing April 2008 as "Month of the Child" and "Child Abuse Prevention Month". Mayor Ferrara acknowledged April 2008 as "Month of the Child" and "Child Abuse Prevention Month" 6. AGENDA REVIEW 6.a. Ordinances Read in Title Only. Council/Board Member Costello moved, Councl/Board Member Arnold seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read in title only and all further reading be waived 7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS Maddy Quaghno, representing Arroyo Grande United Methodist Children's Center, spoke in support of Month of the Child, thanked Mayor Ferrara for his support and assistance in building the Children Center's new playground, and announced the Center's Sprang Event to be held on Sunday, Apnl 20'" from 11 30 to 2.30 p m 8. CONSENT AGENDA Mayor/Chair Ferrara invited members of the public who wished to comment on any Consent Agenda Item to do so at this time There were no public comments received Minutes: City Council/Redevelopment Agency Meeting Tuesday, April 8, 2008 Page 2 Action: Council/Board Member Costello moved, and Council/Board Member Guthrie seconded the motion to approve Consent Agenda Items 8 a through 8 h , with the recommended courses of action The motion passed on the following roll-call vote AYES: Costello, Guthrie, Arnold, Fellows, Ferrara NOES: None ABSENT: None 8.a. Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period March 16, 2008 through March 31, 2008. 8.b. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council/Redevelopment Agency Meeting of March 25, 2008, as submitted 8.c. Consideration of Resolution Revising the Procedures of the Utility Billing Adjustments Committee. Action: Adopted Resolution No 4077 as follows "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE REVISING THE PROCEDURES OF THE UTILITY BILLING COMMITTEE". 8.d. Consideration to Authorize the Sole Source Purchase of Computer Aided Dispatch (CAD) Mapping. Action: Authorized the purchase of CAD mapping upgrades for the Police Communications Computer Aided Dispatch Equipment from Executive Information Systems (EIS) in the amount of $20,773 00 8.e. Consideration of Acceptance of the Strother Park Restroom ADA Upgrade Project, PW 2007-14. Action: 1) Accepted the protect improvements, as constructed by Califorrna Coastal Development in accordance with the plans and specifications for the Strother Park Restroom ADA Upgrade Protect, 2) Directed staff to file a Notice of Completion, and 3) Authorized release of the retention as allowed per the Public Contract Code and after the Notice of Completion has been recorded, if no liens have been filed. 8.f. Consideration of Use of City Property at Faeh Street and EI Camino Real by the San Luis Obispo County YMCA for a Fireworks Stand. [COUNCIL/RDA] Action: Authorized use of the City owned property at Faeh Street and EI Camino Real by the YMCA for sale of fireworks 8.g. Consideration to Adopt a Resolution Accepting Easements and Improvements for Conditional Use Permit Case No. 96-541, Five Cities Center, Located at W. Branch Street and Rancho Parkway. Action: Adopted Resolution No 4078 as follows "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING EASEMENTS AND IMPROVEMENTS FOR CONDITIONAL USE PERMIT CASE NO. 96-541, FIVE CITIES CENTER; LOCATED AT W. BRANCH STREET AND RANCHO PARKWAY, CONSTRUCTED BY SPHEAR INVESTMENTS, LLC". 8.h. Consideration of an Award of Contract to Papich Construction, Inc. for Construction of the James Way Rehabilitation Project, PW 2007-06. Action: 1) Awarded a construction contract for the James Way Rehabilitation Protect, PW 2007-06 to Papich Construction, Inc in the amount of $448,294, 2} Authorized a transfer of --~ Minutes: City Council/Redevelopment Agency Meeting Tuesday, April 8, 2008 Page 3 $23,000 in projected savings from the Farroll Avenue Rehabilitation Protect and $22,500 from the East Grand Avenue Resurfacing Protect, 3) Authorized a transfer of $10,000 from the Public Works operating budget, 4) Authorized a transfer of $35,600 from the Sales Tax Measure for two maintenance worker positions that have yet to be filled, 5) Authorized a transfer in the amount of $37,200 from Proposition 1 B funds currently allocated to the EI Camino Real Rehabilitation capital protect, and 6) Authorized the City Manager to approve change orders not to exceed 10% of $44,829 for unantiapated costs during the construction phase of the protect 9. PUBLIC HEARINGS None 10. CONTINUED BUSINESS ITEMS None 17. NEW BUSINESS ITEMS 1 t.a. Consideration of Appointment of City Council Audit Oversight Subcommittee. Finanaal Services Director Kraetsch presented the staff report and recommended the Counal 1) Approve the formation of a City Council Audit Oversight Subcommittee, and 2) Appoint one or two Council Members to the Subcommittee Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter, and upon hearing no public comments, he closed the public comment period Council discussion ensued concerning the appropriate number of members to serve on the Oversight Subcommittee. Counal Member Guthrie suggested the Council appoint one member with an Alternate Counal Member Amold suggested Counal Member Guthne, and Counts! Member Costello stated he would be willing to serve as the Alternate Action: Counal Member Guthrie moved to approve the formation of a City Counal Audit Oversight Subcommittee Counal Member Costello seconded, and the motion passed on the following roll-call vote AYES: Guthrie, Costello, Arnold, Fellows, Ferrara NOES: None ABSENT: None Action: Mayor Ferrara moved to appoint Counal Member Guthrie to the Audit Oversight Subcommittee and to appoint Counal Member Costello as the Alternate. Counal Member Costello seconded, and the motion passed on the following roll-call vote AYES: Ferrara, Costello, Guthrie, Arnold, Fellows NOES: None ABSENT: None Minutes: City Council/Redevelopment Agency Meeting Page 4 Tuesday, April 8, 2008 11.b. Consideration to Approve and Prioritize Citywide Sidewalk Projects. Associate Engineer Devens presented the staff report and recommended the Counal 1) Approve the recommended prioritization and list of sidewalk protects for inclusion in the City's Capital Improvement Program, and 2) Approve matching funds in the amount of $34,290 for the Paulding Middle School Protect Counal questions ensued concerning the challenges of the Crown Hill sidewalk protect due to the sloping driveways; whether parkways would be included in some of the sidewalk projects, coordinating sidewalk protects with street resurfacing protects, grant funding issues, infill protects, nght of way issues, whether the proposed list included all sidewalk protects in the City, and identifying other areas of higher priority before widening the existing sidewalk on E Grand Avenue. Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter, and upon hearing no public comments, he closed the public comment period Counal comments included acknowledgement of the Safe Routes to School grant funding the City received and the use of the funds for the Crown HiII sidewalk protect, appreaation for the method and criteria for prioritizing sidewalk protects in the City, encouragement for the use of parkways within sidewalk segments, acknowledgment that infrastructure funds are becoming scarce and that the pnonty list may have to be revisited in the future as funding becomes available, and support for all the prioritized sidewalk protects as proposed Action: Mayor Pro Tem Fellows moved to approve the recommended prioritization and list of sidewalk protects for inclusion in the City's Capital Improvement Program, and to approve matching funds in the amount of $34,290 for the Paulding Middle School Protect Council Member Guthrie seconded, and the motion passed on the following roll-call vote AYES: Fellows, Guthrie, Costello, Arnold, Ferrara NOES: None ABSENT: None 12. CITY COUNCIL MEMBER ITEMS None 13. CITY MANAGER ITEMS None 14. COUNCIL COMMUNICATIONS Mayor Ferrara reported on his attendance at the League of California Cities Public Safety Policy Committee meeting. Council Member Costello reported that the Air Pollution Control District (APCD) is offering its Lawnmower Exchange Program and encouraged the public to contact APCD for more information Council Member Fellows referred to correspondence distributed to the Council prior to the meeting (on fde in the Administrative Services Department) concerning the issue of Quagga Mussels Minutes: City Council/Redevelopment Agency Meeting Tuesday, April 8, 2008 Page 5 reaching California lakes and rivers. He expressed concerns about impacts from the Quagga Mussel, which reproduces at an extraordinary rate, to the City's water system, stated this could be a major budget impact, and urged further investigation into the matter. Council Member Costello noted that the issue had been introduced and discussed at a recent Zone 3 meeting. He suggested reviewing the information to determine whether the County is doing enough to prevent Quagga Mussels from entering Lopez Lake. Brief discussion ensued which included agreement that this is a serious issue which must be addressed in a timely manner; fiscal impacts are potentially significant; and that the City needs to be on record with a strong position. City Manager Adams stated he would come back at the next meeting with further information and a possible action item, including a letter or resolution if appropriate. 15. STAFF COMMUNICATIONS None. ~ 16. COMMUNITY COMMENTS AND SUGGESTIONS None. 17. ADJOURNMENT Mayor/Chair Ferrara ad' urned the meeting at 8:02 p.m. Tony Ferra yor/Chair ATTEST: U Kelly We ore ity Clerk/Agency Secretary (Approved at CC Mtg Y 12"ZCO$ )