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Agenda Packet 2008-07-22 Ý·¬§ ݱ«²½·´ ß¹»²¼¿ Tony Ferrara, Mayor/Chair Steven Adams, City Manager Chuck Fellows, Mayor Pro Tem/Vice Chair Timothy J. Carmel , City Attorney Joe Costello, Council/Board Member Kelly Wetmore, City Clerk Jim Guthrie, Council/Board Member Ed Arnold, Council/Board Member AGENDA SUMMARY CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TUESDAY, JULY 22, 2008 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL 3. FLAG SALUTE:ARROYO GRANDE VALLEY KIWANIS 4.INVOCATION:PASTOR GEORGE LEPPER PEACE LUTHERAN CHURCH 5.SPECIAL PRESENTATIONS: None. 6.AGENDA REVIEW: 6a.Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived. AGENDA SUMMARY – JULY 22, 2008 PAGE 2 7.COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: Direct City staff to assist or coordinate with you. A Council Member may state a desire to meet with you. It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: Comments should be limited to 3 minutes or less. Your comments should be directed to the Council as a whole and not directed to individual Council members. Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council/Board Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council/RDA Board may approve the remainder of the Consent Agenda on one motion. Cash Disbursement Ratification 8.a. (KRAETSCH) Recommended Action: Ratify the listing of cash disbursements for the period June 16 through July 15, 2008. Consideration of Statement of Investment Deposits 8.b. (KRAETSCH) Recommended Action: Receive and file the report of current investment deposits as of June 30, 2008. Consideration of a Resolution to Establish the Mileage Reimbursement Rate for 8.c. Officials, Employees, and Volunteers Based on the IRS Standard Mileage Rate [CC/RDA] (KRAETSCH) Recommended Action: Adopt a Resolution to establish the mileage reimbursement rate for officials, employees, and volunteers based on the IRS standard mileage rate. Consideration of Approval of Minutes 8.d. (WETMORE) Recommended Action: Approve the minutes of the Regular City Council meeting of June 24, 2008, as submitted. AGENDA SUMMARY – JULY 22, 2008 PAGE 3 8.CONSENT AGENDA (cont’d): Consideration of Appointment to Historical Resources Committee 8.e. (ADAMS) Recommended Action: Approve the recommendation of Council Member Joe Costello to appoint Shirley Gibson to the Historical Resources Committee. Consideration of a Reimbursement Agreement By and Between the City and 8.f. Creekside Estates of Arroyo Grande, LLC for Sewer and Water Improvements on Property Located East of Noguera Place and North of East Cherry Avenue Extension (Cherry Creek Project) (STRONG) Recommended Action: Continue to a date uncertain. Consideration to Accept the East Branch Street Sewer Lining Project, PW 2008- 8.g. 01 (SPAGNOLO) Recommended Action: 1) Accept the improvements as constructed by Southwest Pipeline and Trenchless Corp. in accordance with the plans and specifications for the East Branch Street Sewer Lining Project; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of the retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. Consideration to Approve the Draft Monitoring Program For The Northern Cities 8.h. Management Area (SPAGNOLO) Recommended Action: Approve the draft Monitoring Program for the Northern Cities Management Area. Consideration for Approval of a Resolution Approving the Application for a U.S. 8.i. Department of Homeland Security Emergency Operations Center Grant for Construction of a Regional Emergency Operations Center in Conjunction with the Police Station Expansion Project (ANNIBALI) Recommended Action: Adopt a Resolution approving filing of an application for a U.S. Department of Homeland Security Emergency Operations Center grant for construction of a regional emergency operations center in conjunction with the police department expansion project. 9.PUBLIC HEARINGS: Consideration of Introduction of an Ordinance Repealing Chapter 2.28 of Title 2 9.a. of The Arroyo Grande Municipal Code to Disband the Senior Advisory Commission (PERRIN) Recommended Action: Introduce an Ordinance repealing Chapter 2.28 of Title 2 of the Arroyo Grande Municipal Code to disband the Senior Advisory Commission. Consideration of a Vesting Tentative Tract Map and Planned Unit Development 9.b. Case No. 01-001 to Subdivide a 26.9 Acre Property into Fifteen (15) Residential Lots and a Twenty-Two (22) Acre Permanently Preserved Open Space Parcel (STRONG) Recommended Action: Continue to a date uncertain to enable further agency comments from the Department of Fish and Game, Army Corps of Engineers and/or Regional Water Quality Control Board regarding jurisdiction and permit issues. AGENDA SUMMARY – JULY 22, 2008 PAGE 4 10. CONTINUED BUSINESS: None. 11. NEW BUSINESS: Consideration of Multi-Dwelling Property Fire and Life Safety Annual Inspection 11.a. Program (HUBERT) Recommended Action: Adopt a Resolution approving the Multi-Dwelling Property Fire and Life Safety Annual Inspection Program and amending the Master Fee Schedule to include multi-dwelling inspection fees. Consideration of Extending the Joint Fire Services Agreement with the City of 11.b. Grover Beach and Oceano Community Services District (HUBERT) Recommended Action: Approve the Agreement for Joint Fire Management, Administrative, and Training Services and Equipment Sharing between the City of Arroyo Grande, City of Grover Beach, and Oceano Community Services District, extending the Agreement for a period of three (3) years. Consideration of Approval of Construction Plans and Specifications for the 11.c. Village Green Improvement Project, PW 2007-05 (PERRIN) Recommended Action: 1) Approve the construction plans and specifications for the Village Green Improvement Project, PW 2007-05; 2) Find that the Village Green Improvement project is categorically exempt from CEQA pursuant to Section 15302; and; 3) Direct Administrative Services to file a Notice of Determination. Consideration of Modifications to City Council Expense Reimbursement and 11.d. Travel Expenditures (ADAMS) Recommended Action: Adopt a Resolution repealing the City Council expense allowance; provide staff direction on reimbursement policies and procedures; and provide staff direction and/or approve a policy regarding budgeting of City Council travel expenditures. 12. CITY COUNCIL REPORTS: This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR TONY FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Brisco/Halcyon/Hwy 101 Interchange Project Subcommittee (4) Other (b) MAYOR PRO TEM CHUCK FELLOWS: (1) South County Youth Coalition (2) County Water Resources Advisory Committee (WRAC) (3) Other AGENDA SUMMARY – JULY 22, 2008 PAGE 5 12. CITY COUNCIL REPORTS (cont’d): (c) COUNCIL MEMBER JOE COSTELLO: (1) Zone 3 Water Advisory Board (2) Air Pollution Control District (APCD) (3) Fire Oversight Committee (4) Fire Consolidation Oversight Committee (5) Other (d) COUNCIL MEMBER JIM GUTHRIE: (1) South County Area Transit (SCAT) (2) California Joint Powers Insurance Authority (CJPIA) (3) Other (e) COUNCIL MEMBER ED ARNOLD: (1) Integrated Waste Management Authority Board (IWMA) (2) Economic Vitality Corporation (EVC) (3) Other 13. CITY COUNCIL MEMBER ITEMS: The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. None. 14. CITY MANAGER ITEMS: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. None. 15. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. 16. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 17. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. AGENDA SUMMARY – JULY 22, 2008 PAGE 6 18. ADJOURNMENT ************************* All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 214 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Administrative Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. ************************* This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org ************************** City Council/Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org. ß¹»²¼¿ ׬»³ èò¿ò п¹» ï ß¹»²¼¿ ׬»³ èò¿ò п¹» î ß¹»²¼¿ ׬»³ èò¿ò п¹» í ß¹»²¼¿ ׬»³ èò¿ò п¹» ì ß¹»²¼¿ ׬»³ èò¿ò п¹» ë ß¹»²¼¿ ׬»³ èò¿ò п¹» ê ß¹»²¼¿ ׬»³ èò¿ò п¹» é ß¹»²¼¿ ׬»³ èò¿ò п¹» è ß¹»²¼¿ ׬»³ èò¿ò п¹» ç ß¹»²¼¿ ׬»³ èò¿ò п¹» ïð ß¹»²¼¿ ׬»³ èò¿ò п¹» ïï ß¹»²¼¿ ׬»³ èò¿ò п¹» ïî ß¹»²¼¿ ׬»³ èò¿ò п¹» ïí ß¹»²¼¿ ׬»³ èò¿ò п¹» ïì ß¹»²¼¿ ׬»³ èò¿ò п¹» ïë ß¹»²¼¿ ׬»³ èò¿ò п¹» ïê ß¹»²¼¿ ׬»³ èò¿ò п¹» ïé ß¹»²¼¿ ׬»³ èò¿ò п¹» ïè ß¹»²¼¿ ׬»³ èò¿ò п¹» ïç ß¹»²¼¿ ׬»³ èò¿ò п¹» îð ß¹»²¼¿ ׬»³ èò¿ò п¹» îï ß¹»²¼¿ ׬»³ èò¿ò п¹» îî ß¹»²¼¿ ׬»³ èò¿ò п¹» îí ß¹»²¼¿ ׬»³ èò¿ò п¹» îì ß¹»²¼¿ ׬»³ èò¿ò п¹» îë THIS PAGE INTENTIONALLY LEFT BLANK ß¹»²¼¿ ׬»³ èò¿ò п¹» îê ß¹»²¼¿ ׬»³ èò¾ò п¹» ï ß¹»²¼¿ ׬»³ èò¾ò п¹» î ß¹»²¼¿ ׬»³ èò½ò п¹» ï ß¹»²¼¿ ׬»³ èò½ò п¹» î ß¹»²¼¿ ׬»³ èò½ò п¹» í ß¹»²¼¿ ׬»³ èò½ò п¹» ì MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JUNE 24, 2008 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City Council meeting to order at 7:03 p.m. 2. ROLL CALL City Council: Council Members Joe Costello, Jim Guthrie, Ed Arnold, Mayor Pro Tem Chuck Fellows, and Mayor Tony Ferrara were present. City Staff Present: City Manager Steven Adams, City Attorney Tim Carmel, Director of Administrative Services/City Clerk Kelly Wetmore, Director of Financial Services Angela Kraetsch, Director of Public Works Don Spagnolo, Assistant City Engineer Mike Linn, and Director of Parks, Recreation and Facilities Doug Perrin. 3. FLAG SALUTE Charles Jordan, representing the Arroyo Grande Rotary Club, led the Flag Salute. 4. INVOCATION Father Ken Brown, St. Patrick’s Catholic Church, delivered the invocation. 5. SPECIAL PRESENTATIONS None. 6. AGENDA REVIEW 6.a. Ordinances Read in Title Only. Council Member Costello moved, Council Member Arnold seconded, and the motion passed unanimously that all ordinances moved for introduction or adoption at the meeting shall be read in title only and all further reading be waived. 7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS None. 8. CONSENT AGENDA Mayor Ferrara invited members of the public who wished to comment on any Consent Agenda Item to do so at this time. No public comments were received. Mayor Ferrara pulled Items 8.l. and 8.s. from the Consent Agenda. Action: Council Member Costello moved, and Council Member Guthrie seconded the motion to approve Consent Agenda Items 8.a. through 8.w., with the exception of Items 8.l. and 8.s., with the recommended courses of action. City Attorney Carmel read the complete titles of the Ordinances in Items 8.v. and 8.w. The motion passed on the following roll-call vote: AYES: Costello,Guthrie, Arnold, Fellows, Ferrara NOES: None ABSENT: None ß¹»²¼¿ ׬»³ èò¼ò п¹» ï Minutes: City Council Meeting Page 2 Tuesday, June 24, 2008 8.a.Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period June 1, 2008 through June 15, 2008. 8.b.Consideration of Statement of Investment Deposits. Action: Received and filed the report of current investment deposits as of May 31, 2008. 8.c.Consideration of Approval of Cost Allocation Plan Update. Action: Adopted the Fiscal Year 2008-09 Cost Allocation Plan. 8.d.Consideration of Approval of Minutes. Action: Approved the minutes of the Special City Council Meeting of June 10, 2008, and the Regular City Council/Redevelopment Agency Meeting of June 10, 2008, as submitted. 8.e.Consideration of Appointment to Planning Commission. Action: Approved the recommendation of Council Member Joe Costello to appoint Elizabeth Ruth to the Planning Commission. 8.f.Consideration of FY 2008/09 Through FY 2009/10 Memorandum of Understanding with the Arroyo Grande Police Officers’ Association. Action:”A RESOLUTION OF THE CITY Adopted Resolution No. 4099 as follows: COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A MEMORANDUM OF UNDERSTANDING FOR EMPLOYEES REPRESENTED BY THE ARROYO GRANDE POLICE OFFICER’S ASSOCIATION”. 8.g.Consideration of Side Letter of Agreement Modifying the FY 2007/08 Through FY 2008/09 Memorandum of Understanding with the International Association of Firefighters Local 4403. Action :”A RESOLUTION OF THE CITY Adopted Resolution No. 4100 as follows: COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A SIDE LETTER OF AGREEMENT TO THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS LOCAL 4403 MEMORANDUM OF UNDERSTANDING”. 8.h.Consideration of Side Letter of Agreement Modifying the FY 2005/06 Through FY 2008/09 Memorandum of Understanding with the Service Employees International Union Local 620. Action :”A RESOLUTION OF THE CITY Adopted Resolution No. 4101 as follows: COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A SIDE LETTER OF AGREEMENT TO THE SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 620 MEMORANDUM OF UNDERSTANDING”. 8.i.Consideration of Adjustment to Salary and Adjustments for Management Employees. Action :”A RESOLUTION OF THE CITY Adopted Resolution No. 4102 as follows: COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING SALARY ADJUSTMENTS FOR MANAGEMENT EMPLOYEES FOR FISCAL YEAR 2008-09”. 8.j.Consideration of Modification to Classifications and Compensation Adjustments for Part-Time Employees. Action:”A RESOLUTION OF THE CITY Adopted Resolution No. 4103 as follows: COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING COMPENSATION ADJUSTMENTS FOR PART-TIME EMPLOYEES, EXCLUDING FIREFIGHTER RESERVE CLASSIFICATIONS, FOR FISCAL YEAR 2008-09”. 8.k.Consideration of a Resolution Granting a One-Year Time Extension for Vesting Tentative Tract Map No. 04-006 and Planned Unit Development No. 04-005; Applied for by Russell Sheppel for Property Located on Oak Park Blvd. and James Way (Oak Park Professional Plaza). ß¹»²¼¿ ׬»³ èò¼ò п¹» î Minutes: City Council Meeting Page 3 Tuesday, June 24, 2008 Action:”A RESOLUTION OF THE CITY Adopted Resolution No. 4108 as follows: COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING A ONE-YEAR TIME EXTENSION FOR VESTING TENTATIVE TRACT MAP NO. 04-006 AND PLANNED UNIT DEVELOPMENT NO. 04-005; APPLIED FOR BY RUSSEL SHEPPEL FOR PROPERTY LOCATED ON OAK PARK BLVD. AND JAMES WAY (OAK PARK PROFESSIONAL PLAZA)”. 8.m.Consideration of Temporary Use Permit No. 08-011 to Authorize the Use of City . Property and to Close City Streets for the Annual Arroyo Valley People’s Choice Cruise Night on July 25, 2008 and Car Show on July 26, 2008. Action: Considered the request from the Arroyo Valley Car Club and adopt Resolution No. “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO 4104 as follows: GRANDE APPROVING TEMPORARY USE PERMIT 08-011; AUTHORIZING THE CLOSURE OF CITY STREETS AND THE USE OF CITY PROPERTY FOR THE ARROYO VALLEY PEOPLE’S CHOICE CAR SHOW AND CRUISE EVENT TO BE HELD FRIDAY, JULY 25 AND SATURDAY, JULY 26, 2008”. 8.n. Consideration to Approve Construction Plans and Specifications for the Fair Oaks Avenue/Halcyon Road Traffic Signal Upgrade Project, PW 2008-06. Action : 1) Approved the construction plans and specifications for the Fair Oaks Avenue/Halcyon Road Traffic Signal Upgrade Project, PW 2008-06; 2) Found that the Fair Oaks Avenue/Halcyon Road Traffic Signal Upgrade Project is categorically exempt from CEQA pursuant to Section 15301(c); and 3) Directed Administrative Services to file a Notice of Exemption. 8.o.Consideration of an Amendment to Consultant Services Agreement with Wood Rodgers for Additional Services Associated with the Preparation of the Brisco Road- Halcyon Road/Route 101 Project Approval and Environmental Document (PA&ED). Action : 1) Approved Amendment #3 to Consultant Services Agreement with Wood Rodgers for additional services associated with the preparation of the Brisco Road-Halcyon Road/Route 101 Project Approval and Environmental Document (PA&ED) in the amount of $84,680; 2) Authorized the City Manager to execute the amendment; and 3) Allocated an additional appropriation of $84,680 from the Transportation Facility Impact Fund. 8.p.Consideration of Acceptance of the James Way Rehabilitation Project; PW 2007-06. Action: 1) Accepted the project improvements as constructed by Papich Construction, Inc. in accordance with the plans and specifications for the James Way Rehabilitation Project; 2) Directed staff to file a Notice of Completion; 3) Authorized release of the retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed; and 4) Appropriated $11,000 for the project from the Local Sales Tax Fund. 8.q.Consideration to Authorize Participation in the Regional Special Weapons and Tactics Team. Action: Authorized the Chief of Police to execute an Agreement to facilitate the City’s participation in the San Luis Obispo Regional Special Weapons and Tactics Team (Regional SWAT) and to authorize the Chief of Police to execute non-substantive modifications to the proposed Agreement, if approved by the City Attorney. 8.r.Consideration of First Amendment to Agreement for Consultant Services for Architectural Services. Action: Approved the First Amendment to the Agreement for Consultant Services with bfgc Architecture not to exceed the amount of $19,750 and authorize the Mayor to execute the Agreement. ß¹»²¼¿ ׬»³ èò¼ò п¹» í Minutes: City Council Meeting Page 4 Tuesday, June 24, 2008 8.t.Consideration of Amendment to the Consultant Services Agreement with RRM Design Group for East Branch Streetscape Improvement Project Construction Engineering Design Services. Action : Approved the First Amendment to the Consultant Services Agreement with RRM Design Group for the East Branch Streetscape Improvement Project construction engineering design services. 8.u.Consideration of a Resolution Upgrading the Public Works Office Assistant I Position to an Office Assistant II Position. Action:”A RESOLUTION OF THE CITY Adopted Resolution No. 4105 as follows: COUNCIL OF THE CITY OF ARROYO GRANDE UPGRADING THE PUBLIC WORKS OFFICE ASSISTANT I POSITION TO AN OFFICE ASSISTANT II POSITION”. 8.v.Consideration of Adoption of an Ordinance Repealing Section 10.16.060 from Chapter 10.16 (Parking) of Title 10 of the Arroyo Grande Municipal Code Regarding Two-Hour Parking Restrictions in the Village. Action:“AN ORDINANCE OF THE CITY Adopted Ordinance No. 601 as follows: COUNCIL OF THE CITY OF ARROYO GRANDE REPEALING SECTION 10.16.060 FROM CHAPTER 10.16 (PARKING) OF TITLE 10 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING TWO-HOUR PARKING RESTRICTIONS IN THE VILLAGE”. 8.w.Consideration of Adoption of an Ordinance Amending Section 16.68.050 of the Arroyo Grande Municipal Code Pertaining to Underground Utilities. Action :“AN ORDINANCE OF THE CITY Adopted Ordinance No. 602 as follows: COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING SECTION 16.68.050 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING UNDERGROUND UTILITIES”. ITEMS PULLED FROM THE CONSENT AGENDA 8.l.Consideration of a Reimbursement Agreement By and Between the City and Creekside Estates of Arroyo Grande, LLC for Sewer and Water Improvements on Property Located East of Noguera Place and North of East Cherry Avenue Extension (Cherry Creek Project). RecommendedAction : Approve and authorize the Mayor to execute a Reimbursement Agreement with Creekside Estates of Arroyo Grande, LLC. In response to concerns expressed by Mayor Ferrara that the Reimbursement Agreement had not been reviewed by the Subarea 2 neighbors, City Manager Adams recommended the Council continue the item to the next Regular City Council Meeting of July 22, 2008. Action : Mayor Ferrara moved, and Mayor Pro Tem Fellows seconded the motion to continue Item 8.l. to the July 22, 2008 City Council Meeting. The motion passed on the following roll-call vote: AYES: Ferrara, Fellows, Costello, Guthrie, Arnold NOES: None ABSENT: None 8.s. Consideration to Approve a Consultant Services Agreement with Tuckfield & Associates to Prepare a Water and Wastewater Rate Update. RecommendedAction: Approve a Consultant Services Agreement with Tuckfield & Associates in the amount of $23,700 to prepare a Water and Wastewater Rate Update. ß¹»²¼¿ ׬»³ èò¼ò п¹» ì Minutes: City Council Meeting Page 5 Tuesday, June 24, 2008 In response to concerns expressed by Mayor Ferrara regarding continual feedback from the community regarding the City’s water and sewer rates, as well as the Lopez fees, he requested the scope of work include a thorough and detailed analysis. Specifically, he referred to Task 2 (2.1) and stated the City does not have a typical rate of growth or typical levels of new development. He suggested the scope of work include an evaluation and detailed accounting of the Lopez Fund. Action: Mayor Ferrara moved, and Council Member Guthrie seconded the motion to approve Item 8.s. as recommended. The motion passed on the following roll-call vote: AYES: Ferrara, Guthrie, Costello, Arnold, Fellows NOES: None ABSENT: None 9. PUBLIC HEARINGS 9.a.Consideration of Appeal of Planning Commission’s Approval of Architectural Review Case 07-007 and Consideration of Variance Case 08-002 – Southeast Corner of Whiteley and Ide Streets. Assistant Planner Foster presented the staff report and recommended Council adopt a Resolution denying the appeal and upholding the Planning Commission’s approval of Architectural Review Case 07-007 and approving Variance Case 08-002 to construct a new two-story single-family home with reduced street side yard setback on a vacant lot at the southeast corner of Whiteley and Ide Streets. He reviewed proposed supplemental conditions for the project and noted that a revised landscape plan had been submitted by the applicant. Staff responded to questions from Council concerning setback standards; definition of lot coverage; calculation of floor area ratio (FAR); the dimensions of the laundry room; parkways; maintenance responsibility for trees on Ide Street; the definition of hardship as it relates to variance findings, and examples of project specific variances. Mayor Ferrara opened the public hearing. Lenny Grant, representing the applicant, spoke in favor of the project; noted that the ARC stated this project is the best example of Spanish eclectic style; believed the project fits within the harmony and character of the Village; that they worked in good faith with City staff to address issues of concern; they did not believe any special privileges were being granted; they did not think there were any special precedents being set; they worked within the guidelines and standards; he stated the applicant would consider an easement for the trees; he distributed updated exhibits; and requested approval of the project. Bill Cockshott, applicant, spoke in favor of the project; addressed personal and emotional issues concerning the development review process; requested the Council uphold previous approvals; referred to neighbors in support of the project; stated the house will enhance the neighborhood; the house meets their personal needs; and a garden and courtyard are provided. Wanda Curry , Whiteley Street, spoke in support of the proposed project. Mark Vasquez, resident of the Village area, stated he would like to see the applicants get a project approved at this location; however, he expressed concern about definitions of lot coverage and floor area ratio requirements; stated exterior walls should be included in the calculations; stated he does not believe the laundry room is part of the garage; stated there needs to be clarity for future ß¹»²¼¿ ׬»³ èò¼ò п¹» ë Minutes: City Council Meeting Page 6 Tuesday, June 24, 2008 projects; stated he would support a home on the site; however, he just wanted the project to meet all Development Code standards. Upon hearing no further public comments, Mayor Ferrara closed the public hearing. Council questions ensued concerning the location of the building on the site and the height of the building. Council Member Guthrie provided the following comments: Acknowledged the small size of the lot, and that it is rare to see a project come in at maximum lot coverage; Acknowledged there is a trend for smaller yards and maximizing the size of the house; Acknowledged the mansionization study currently underway to clarify all building standards in the Village; Stated that a Variance requires very specific findings that are difficult to make; however, the language is loose enough to make the findings; Stated there are multiple side-yard setbacks in this zoning district with a narrow lot which have been solved in other ways; Stated he did not think there would be a precedent established; most of the other homes have been built in this area; Stated he was open to considering the Variance is appropriate here; however, he was not convinced simply because there are older homes with a narrower front yard setback, since they were built prior to zoning standards; Did not support the preferred alternative as it is too high right next to the sidewalk. Council Member Arnold provided the following comments: Supports the project; Believed the Variance is reasonable because the applicant originally acted under staff’s guidance; and there are other homes in the neighborhood with substandard lots; Had issue with setting policy on this house; and noted there are related issues pending, including the mansionization study. He stated the study needs to be done, but not applied to this project; Stated that the applicant acted in good faith; Believed the house would enhance, improve, and add value to the neighborhood; With regard to Floor Area Ratio (FAR), staff has been calculating from the inside walls and the FAR as applied on this property should be from the inside walls, as has been done in the past on other projects; agreed that this issue should be addressed for future projects; Supported the applicant’s preferred design; noted that trees can be planted in front of the element to mitigate the building’s height; Supported approval of the project. Council Member Costello provided the following comments: Supported the Variance; Expressed concern about whether the laundry room should be included in the square footage, and believed it should be; Agreed that there is a need to clarify interpretation of how the FAR is calculated (using interior vs. exterior walls); ß¹»²¼¿ ׬»³ èò¼ò п¹» ê Minutes: City Council Meeting Page 7 Tuesday, June 24, 2008 Stated if the project is approved, it should not set a precedent; Wants to see definitions for lot coverage clarified, as well as for FAR. Supported the project as proposed. Council Member Fellows provided the following comments: Read excerpt from the General Plan, Land Use Element 21 concerning Town Character; acknowledged surveys of citizens wishing to maintain the charm and character of the Village; Read excerpt from the Village Design Guidelines and Standards which states they are intended to help protect the historic character and districts of the City; Could support a project specific Variance; however, suggested the front element should be moved to the back; Believed the laundry room should be part of the house; Stated there are a lot of details that will make the house a better fit for the Village; Would like to see staff define Spanish Eclectic more clearly in the Guidelines and Standards; Liked the revised landscape plan; wall has been moved away from the sidewalk, with shrubs in front to soften the wall; Suggested the tower element be brought down. Mayor Ferrara provided the following comments: Reviewed the anatomy of a project and development review process; Acknowledged difficulty has been in trying to interpret the appropriate future direction and character of the Village; Agreed that the trend seems to be towards larger homes in an area where there should be more smaller, condensed, personalized, pedestrian-oriented neighborhoods; Acknowledged the applicant came forward in good faith and followed the direction of staff; Expressed concern regarding issue of privacy as it relates to the design of the proposed home so close to the sidewalk; noted that viewshed works both ways and should be considered; As far as design of the home, Option B may be more desirable; however, he preferred the architecture of the original plan; The design of the wall facing Ide Street will probably work; Suggested requiring two entry ports in the garage door as an additional condition; Referred to the landscape plan and supported the meandering path from the front door to the sidewalk; suggested moving the tree over to provide additional privacy; likes landscape treatment of courtyard; Can support approval of the project as presented with additional conditions to tighten up the floor area ratio issue and to require two single car garage doors. Need to resolve lot coverage issue in the Village. :“A RESOLUTION OF Action Council Member Arnold moved to adopt a Resolution as follows: THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DENYING AN APPEAL OF THE PLANNING COMMISSION’S APPROVAL OF ARCHITECTURAL REVIEW 07-007 AND APPROVING VARIANCE 08-002, APPLIED FOR BY BILL AND VIOLA COCKSHOTT, LOCATED AT THE SOUTHEAST CORNER OF WHITELEY AND IDE” ,with the following conditions:1) that the garage doors be two single doors; 2) that the applicant’s preferred choice with the front tower element be approved; 3) that the floor area ratio be measured from the interior walls as has been past policy; and 4) that the laundry room be unconditioned space and considered as part of the garage. Council Member Costello seconded, and the motion passed on the following roll call vote: ß¹»²¼¿ ׬»³ èò¼ò п¹» é Minutes: City Council Meeting Page 8 Tuesday, June 24, 2008 AYES: Arnold, Costello, Fellows, Ferrara NOES: Guthrie ABSENT: None 9.bConsideration of a Resolution Amending the City Master Fee Schedule for the Parks, Recreation and Facilities Department Preschool Program. Director of Parks, Recreation, and Facilities Perrin presented the staff report and recommended the Council adopt a Resolution amending the City Master Fee Schedule for the Parks, Recreation and Facilities Department Preschool Program. Mayor Ferrara opened the public hearing, and upon hearing no public comments, he closed the public hearing. Council comments ensued in support of the Preschool Program and the proposed fee structure. Action:“A RESOLUTION OF Council Member Guthrie moved to adopt a Resolution as follows: THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE MASTER FEE SCHEDULE FOR THE PARKS, RECREATION AND FACILITIES DEPARTMENT PRESCHOOL PROGRAM” . Council Member Arnold seconded, and the motion passed on the following roll call vote: AYES: Guthrie, Arnold, Costello, Fellows, Ferrara NOES: None ABSENT: None 10. CONTINUED BUSINESS ITEMS None. 11. NEW BUSINESS ITEMS 11.a.Consideration of Proposed South Elm Street Enhancement Plan. Assistant City Engineer Linn presented the staff report and recommended Council review the proposed striping alternatives for South Elm Street, between Farroll Avenue and Fair Oaks Avenue, and approve Alternative 3, as recommended by the Traffic Commission. Staff responded to questions from Council regarding the various Alternatives; minimum bike lane widths; and whether feedback had been received from the SLO Bicycle Coalition. Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter, and upon hearing no public comments, he closed the public comment period. Council comments and discussion ensued regarding narrowing the width of lanes on Fair Oaks Avenue and concern for safety of bicyclists; support for striping on S. Elm Street; some concern about striping all the way to Ash Street; a suggestion that in certain locations, left turn lanes at intersections are more prudent than dedicated right-turn lanes; support for bike lane concept on Fair Oaks Avenue; concerns with losing parking spaces on S. Elm in order to merge lanes; clarification concerning Council’s previous direction to provide bike lanes as part of the Safe Routes to School ß¹»²¼¿ ׬»³ èò¼ò п¹» è Minutes: City Council Meeting Page 9 Tuesday, June 24, 2008 Program; support for providing a left turn lane at Farroll and Elm Street to redirect traffic to Oak Park Blvd and lessening the impact to Brisco Road; acknowledgement of the City’s goals to achieve bike routes throughout the City leading to schools; general support for the restriping proposals; concern about eliminating parking spaces on Fair Oaks at the corner of Halcyon Road at this time, and a suggestion to consider removing those spaces at such time as a development proposal for the corner parcel is submitted. Action : Mayor Pro Tem Fellows moved to approve Alternative 3 and Alternate A, not including the extension of striping to Ash; to provide for a left turn at Elm Street and Farroll; and to eliminate four (4) parking spaces and continuing the bike lane on Fair Oaks across Harloe Elementary School. Mayor Ferrara seconded the motion. Brief discussion ensued clarifying that the plan was conceptual; that the Council was providing direction on the Enhancement Plan; that the project is not currently funded; and that staff would return to the Council at a future date for final approval of the Plan once funding has been identified. The motion passed on the following roll-call vote: AYES: Fellows, Ferrara, Costello, Guthrie, Arnold NOES: None ABSENT: None 12. CITY COUNCIL REPORTS a. MAYOR TONY FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA). SLOCOG : Council Member Arnold attended the SLORTA last meeting; : Attended two RTA Special meetings; an offer has been made to a new Regional Transit Manager, which is still pending. (2) South San Luis Obispo County Sanitation District (SSLOCSD). The Board tentatively approved the budget to include operational expenses and major budget items; the Plant is running well and meeting all requirements; and the Board is expected to approve the Final Budget at its next meeting. (3) Brisco/Halcyon/Hwy 101 Interchange Project Subcommittee. The next meeting th date has been tentatively scheduled for July 7. (4) Other. Reported that local officials will be meeting to discuss the Regional Housing Needs Allocation (RHNA) numbers for South County as a “sub-region” for future cycles and issues related to housing development; however, will accept numbers for this cycle. Also reported that he will be moderating an Earthquake Recovery Seminar in Sacramento and will be attending an upcoming League of California Cities Public Safety Policy Committee meeting. b. MAYOR PRO TEM CHUCK FELLOWS: (1) South County Youth Coalition . No report. (2) County Water Resources Advisory Committee (WRAC). .No report (3) Other. Have attended at least four meetings of the10-Year Plan to End Homelessness. ß¹»²¼¿ ׬»³ èò¼ò п¹» ç Minutes: City Council Meeting Page 10 Tuesday, June 24, 2008 c. COUNCIL MEMBER JOE COSTELLO: (1) Zone 3 Water Advisory Board. No report. (2) Air Pollution Control District (APCD). No report. (3) Fire Oversight Committee. Cooperative efforts and training continue to be successful between the agencies; currently reviewing a proposal to extend the Agreement with Oceano Community Services District for three more years. (4) Fire Consolidation Oversight Committee. No report. (5) Other. None. d. COUNCIL MEMBER JIM GUTHRIE: (1) South County Area Transit (SCAT). No report; next meeting is in September. May be looking at shortening the segment in Arroyo Grande that goes out to Strother Park; encouraged Council Members to speak with their constituents who live in that area. Mayor Ferrara noted that the parking lot at Strother Park during the week is generally empty and suggested staff investigate whether the City can designate a portion of the lot for a park and ride lot. Further discussion ensued about requesting SCAT and/or RTA to research methods to increase ridership prior to any consideration of canceling or eliminating any route segments. (2) California Joint Powers Insurance Authority (CJPIA). No report. (3) Other. Distributed a copy of the draft San Luis Obispo Countywide 10-Year Plan to End Homelessness.Reported on key highlights from Homeless Task Force meeting. e. COUNCIL MEMBER ED ARNOLD: (1) Integrated Waste Management Authority Board (IWMA). No report. (2) Economic Vitality Corporation (EVC). Meets tomorrow. City Manager Adams will be giving a presentation on economic development in the City of Arroyo Grande. (3) Other. Attended a SLOCOG/SLORTA meeting; reported on a new contract for the operator of the RTA which will be reevaluated in one year; reported that Federal level funding is available for safe routes to elementary and middle schools. 13. CITY COUNCIL MEMBER ITEMS: None. 14. CITY MANAGER ITEMS: None. 15. COUNCIL COMMUNICATIONS: Council Member Arnold thanked staff and Public Works for the improvements on James Way, specifically the striping. Council Member Arnold acknowledged the work currently underway to create an entrance to the Five Cities Center from Camino Mercado. Council Member Arnold requested staff look into the use of electric vehicles on City streets and inquired as to the City’s ability to modify the established speed limits for those vehicles. Mayor Ferrara requested the City Manager look into lighting issues in the Council Chambers, specifically the removal of the fluorescent lights directly above and in front of the screen. ß¹»²¼¿ ׬»³ èò¼ò п¹» ïð Minutes: City Council Meeting Page 11 Tuesday, June 24, 2008 16. STAFF COMMUNICATIONS: City Manager Adams commented on the James Way striping project and referred to new parking spaces near the James Way Habitat Trail. Council Member Arnold stated there were “No Parking” signs very close to that area that need to be removed. 17. COMMUNITY COMMENTS AND SUGGESTIONS: None. 18. 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