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CC 2017-11-14 Agenda Summary City Council Jim Hill Mayor Tim Brown Mayor Pro Tem Kristen Barneich Council Member Barbara Harmon Council Member Caren Ray Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, NOVEMBER 14, 2017 6:00 P.M. Arroyo Grande City Council Chambers 215 E. Branch Street, Arroyo Grande 1. CALL TO ORDER 2. ROLL CALL 3. MOMENT OF REFLECTION 4. FLAG SALUTE EXCHANGE CLUB OF THE CENTRAL COAST 5. AGENDA REVIEW: 5.a. Closed Session Announcements Special City Council Meeting of November 14, 2017: a) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Debbie Malicoat, Administrative Services Director Represented Employees: Service Employees International Union, Local 620 b) PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957: Title: City Manager 5.b. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived Agenda AGENDA SUMMARY – NOVEMBER 14, 2017 PAGE 2 6. SPECIAL PRESENTATIONS: 6.a. Introduction of New Employees – Jarrod Whelan, Associate Engineer, Chuck McConnon, Engineering Inspector, and Lisa Christensen, Human Resources Manager 6.b. Mayor’s Commendation Recognizing Zeke Coleman 6.c. Honorary Proclamation Declaring November as “National Hospice Palliative Care Month” 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:  Direct City staff to assist or coordinate with you.  A Council Member may state a desire to meet with you.  It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council:  Comments should be limited to 3 minutes or less.  Your comments should be directed to the Council as a whole and not directed to individual Council members.  Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CITY MANAGER REPORT: Correspondence/Comments as presented by the City Manager. 9. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 9.a. Consideration of Cash Disbursement Ratification (MALICOAT) Recommended Action: Ratify the listing of cash disbursements for the period October 16, 2017 through October 31, 2017. AGENDA SUMMARY – NOVEMBER 14, 2017 PAGE 3 9. CONSENT AGENDA (cont’d): 9.b. Consideration of Approval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Special and Regular City Council/Successor Agency Meetings of October 24, 2017, as submitted. 9.c. Consideration of Cancellation of the December 26, 2017 City Council Meeting (BERGMAN) Recommended Action: Cancel the regularly scheduled Council meeting of December 26, 2017 due to the holiday. 9.d. Consideration of the Purchase and Installation of a Replacement Play Structure at Strother Park, PW 2017-10 (ROBESON) Recommended Action: 1) Waive formal bidding and allow use of the Cooperative Purchasing process consistent with the City’s Municipal Code; and 2) Authorize the City Manager to approve the purchase and installation of a play structure at Strother Park. 9.e. Consideration of Temporary Use Permit Case No. 17-014; Authorizing the Village Christmas Parade on Sunday, November 26, 2017 and Directing Staff to Implement Related Safety Measures Including No Parking Zones, Street Closures and Warning Devices (McCLISH) Recommended Action: Adopt a Resolution approving Temporary Use Permit 17-014. 10. PUBLIC HEARINGS: 10.a. Consideration of Staff Project 17-010; Proposal for a Public Art Piece on the City Council Chambers; Location – 215 E. Branch Street; Applicant – Arroyo Grande Public Art Committee (McCLISH) Recommended Action: The Parks and Recreation Commission recommends the Council adopt a Resolution approving the public art proposal. 10.b. Consideration of a Resolution Updating Operating Fees Set Forth in the Master Fee Schedule (MALICOAT) Recommended Action: Adopt a Resolution updating operating fees set forth in the Master Fee Schedule, effective January 15, 2018. 11. OLD BUSINESS: 11.a. Consideration of an Ordinance to Approve an Amendment to Contract Between the Board of Administration California Public Employees’ Retirement System and the City of Arroyo Grande (MALICOAT) Recommended Action: Adopt an Ordinance of the City Council of the City of Arroyo Grande to approve an amendment to the California Public Employee’s Retirement System Contract regarding cost sharing by members of the Arroyo Grande Police Officers’ Association. AGENDA SUMMARY – NOVEMBER 14, 2017 PAGE 4 12. NEW BUSINESS: 12.a. Consideration to Approve the Reorganization of the Recreation Services Department (BOHLKEN) Recommended Action: 1) Authorize the reclassification of the full time Recreation Coordinator position to Recreation Supervisor position; 2) Authorize the replacement of the part-time Administrative Secretary position with a full time Administrative Secretary position; 3) Adopt a Resolution establishing the job descriptions and salary ranges for the positions of Recreation Assistant I/II and Facility and Program Coordinator and amending the Part-Time Employees Salary Schedule; and 4) Authorize the replacement of the Office Assistant position with a Recreation Assistant position and authorize the replacement of the part-time Volunteer and Program Coordinator with a part-time Facilities and Program Coordinator. 12.b. Discussion of the Loss of Beverage Container Recycling Centers and Consideration of Direction to Advocate through the Legislative Process for Program Adjustments (BERGMAN) Recommended Action: Discuss the issue of the loss of recycling centers and provide direction to staff to advocate through the legislative process for program adjustments. 13. COUNCIL COMMUNICATIONS: Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member. 14. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions, or to comment on any scheduled Closed Session items. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 15. CLOSED SESSION: None. 16. ADJOURNMENT AGENDA SUMMARY – NOVEMBER 14, 2017 PAGE 5 ************************* All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date. ************************ This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our “Notify Me” feature. ************************* City Council Meetings will be videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.