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PC Minutes 2016-12-06 ACTION MINUTES SPECIAL MEETING OF THE PLANNING COMMISSION TUESDAY, DECEMBER 6, 2016 ARROYO GRANDE WOMAN'S CLUB AND COMMUNITY CENTER 211 VERNON STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Chair George called the Special Planning Commission meeting to order at 6:00 p.m. 2. ROLL CALL Planning Commission: Commissioners Terry Fowler-Payne, John Mack, Glenn Martin, John Keen, and Lan George were present. Staff Present: Community Development Director Teresa McClish, Associate Planner Kelly Heffernon, Planning Technician Sam Anderson, and Secretary Debbie Weichinger were present. 3. FLAG SALUTE Commissioner Fowler-Payne led the flag salute. 4. AGENDA REVIEW None 5. COMMUNITY COMMENTS AND SUGGESTIONS None 6. WRITTEN COMMUNICATIONS The Commission received the following material after preparation of the agenda: 1. Memo from Community Development Director McClish dated December 6, 2016 regarding additional correspondence for Agenda Item 8.a. 2. Memo from Community Development Director McClish dated December 6, 2016 regarding additional correspondence for Agenda Item 9.a. 7. CONSENT AGENDA 7.a. Consideration of Approval of Minutes. Recommended Action: Approve the minutes of the Special Planning Commission Meeting of November 15, 2016 as submitted. Action: Commissioner Keen moved to approve the minutes of the Special Planning Commission Meeting of November 15, 2016, as submitted. Commissioner Martin seconded, and the motion passed on a 5-0 voice vote. 8. PUBLIC HEARINGS 8.a. CONSIDERATION OF CONDITIONAL USE PERMIT 16-006; ESTABLISHMENT OF A NEW WINE TASTING ROOM; LOCATION — 225 EAST BRANCH STREET; APPLICANT —TIMBRE WINERY; REPRESENTATIVE—GREG CRABTREE, TEN OVER STUDIO (Anderson) Planning Technician Anderson presented the staff report recommending the Planning Commission adopt a Resolution approving Condition Use Permit 16-006. Mr. Anderson stated staff received a letter in support of the project. Mr. Anderson responded to questions from the Commission regarding the previous use of the site; counts towards square footage for parking; PLANNING COMMISSION PAGE 2 MINUTES DECEMBER 6, 2016 if there is public access to the restroom; the path for patrons going from parking lot to the building; and ADA access through the building/doors. Greg Crabtree, representative, responded to questions from the Commission regarding the number of patrons; food being served; the maximum amount of tasting; handicap/access through the kitchen; and stated he will work with the Building Official on the handicap requirements. Chair George opened the public hearing. Shirley Gibson, Halcyon, spoke in support of the project. Upon hearing no further comments, Chair George closed the public hearing. Commissioner Mack stated the use is compatible; ADA needs to be throughout the building; and is in support of the project. In answer to Commission questions, Mr. Crabtree stated there are two parking spaces, 1 handicap and one regular; and there will be no shared parking. Commissioner Keen stated there should be some sort of signage stating location of parking and signage that states Handicap parking in the rear. Mr. Crabtree stated a sign will be posted on the front of the building. Action: Commissioner Martin moved to adopt a resolution entitled "A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE APPROVING CONDITIONAL USE PERMIT 16-006; ESTABLISHMENT OF A WINE TASTING ROOM IN AN EXISTING COMMERCIAL STRUCTURE; LOCATED AT 225 EAST BRANCH STREET; APPLIED FOR BY TIMBRE WINERY", with the following Conditions of Approval: 1) The applicant shall ensure compliance with all interior ADA requirements; and 2) A sign shall be posted near the entrance to the driveway stating that ADA compliant parking is available at the rear of the property. Commissioner Mack seconded and the motion passed on the following roll call vote: AYES: Martin, Mack, Fowler-Payne, Keen, George NOES: None ABSENT: None 9. NON-PUBLIC HEARING ITEM 9.a. CONSIDERATION OF PRE-APPLICATION NO. 16-002; LOCATION — 207 PILGRIM WAY; APPLICANT — FIRST ASSEMBLY OF GOD CHURCH; REPRESENTATIVE HAMRICK ASSOCIATES, INC. Associate Planner Heffernon presented the staff report for review of the conceptual plans and requested the Commission provide comments to the applicant. Pastor Kevin Gotchal presented his project and responded to questions from the Commission regarding when the site was last used to play softball, the abandoned well, use of the existing gym, parking for the housing, the reason for constructing apartments, the owner of the church, who will manage the housing, use of the church, definition of transitional living as managed by the church, details regarding the soccer field, setback requirement for the transitional living from the public and PLANNING COMMISSION PAGE 3 MINUTES DECEMBER 6, 2016 school, and potential flooding issues. Ms. Heffernon addressed questions from the Commission regarding the drainage channel, California Fish and Wildlife jurisdiction, and the definition of assisted living facility for seniors. Chair George opened the meeting for public comment. Cindy Naber, Director of Facilities, and Linda Pierce, Director of Student Services, Lucia Mar Unified School District, read a letter from Raynee J. Daley, Ed.D., Superintendent of the District, opposing the project. Shirley Gibson, Halcyon, stated the proposed project is under parked and over built and expressed concern with traffic. Frank Loversky, S. Via Belmonte Ct., stated the design is not compatible with the surrounding neighborhood, the density is an issue, there will be traffic problems, the water usage is critical, and parking is inadequate for the sports facility. Bob Larson, stated the Teen Challenge has substance abuse issues and would be too close to the school. Patty Welsh, asked if the surrounding neighborhood was notified, stated she does not agree that the project would be no cost to the City, is concerned about sewer lines, believes the land is not zoned for residential, is concerned with the lack of water and capacity with the Sanitation District, believes more traffic will be added to Fair Oaks Blvd., has concern about impacts to adjacent property owners and there is inadequate parking. Kate Carson, N. Via Frenze Ct. opposed the transitional living adjacent to the high school and suggested to use the land for what it is zoned for. Rob Keim, Pastor of St. Barnabas Church, commended Pastor Gotchal and spoke in support of the proposed project. LeAnn Akins, Cornwall, spoke in support of the proposed project. Jane Rattery, East Cherry, expressed concern with traffic and parking and is opposed to the project. April McLaughlin, expressed concern with traffic and water. Pastor Gotchal stated the land is offered to the community, he would like a conceptual approval and wants what is best for the community. Hearing no further comment, Chair George closed the public comment period. Commissioner Keen provided the following comments: concern with the transitional housing — eliminate; in support of senior and workforce housing; reduce to two story buildings; it is a benefit to the community; the traffic study will show traffic patterns; and supports proceeding and coming back with a formal project. PLANNING COMMISSION PAGE 4 MINUTES DECEMBER 6, 2016 Commissioner Mack provided the following comments: the density will work itself out through the environmental review process; in support of the Peoples' Self Help Housing component of the project; supports the transitional housing component if the length of stay is limited to one year; supports the soccer field; suggested a building be for counseling and have less units; and suggested a review how the fields will be used in relation to parking. Commissioner Martin provided the following comments: workshops and meetings will be held for the formal application; housing is a priority; traffic and parking will need to be dealt with; concern with stormwater; and would like the community included in the workshops and evaluation. Commissioner Fowler-Payne provided the following comments: the water needs to be re- evaluated; suggested holding study session/workshop before spending money on plans; notify residents over the 300' requirement; supports the sports field; not good for families due to the density; support senior housing complex; does not support the three story buildings; and is opposed to the transitional housing as it is too close to the school. Chair George provided the following comments: there is a need for transitional housing; suggested reaching out to the School Board for their feedback; traffic and water are issues; and questioned how closing Diablo Canyon will affect housing. 10. NOTICE OF ADMINISTRATIVE DECISIONS SINCE NOVEMBER 15, 2016 This is a notice of administrative decision for Minor Use Permits, including any approvals, denials or referrals by the Community Development Director. An administrative decision must be appealed or called up for review by the Planning Commission by a majority vote. Applicant Address - Description Action .Planner Case No. PPR 16-017 Grand & Elm 1221 East Establishment of a new A S. Properties Grand Avenue urgent care facility Anderson PPR 16-020 Robert Montano 1470 Sierra Establishment of a A S. Drive vacation rental in a Anderson residential district In response to Commissioner Fowler-Payne's questions, Director McClish gave a brief report on the vacation rentals, and explained the HOA versus City rules for vacation rentals. Commissioner Keen expressed concern with the steep driveway at the vacation rental (PPR 16- 020). 11. COMMISSION COMMUNICATIONS In response to Fowler-Payne's question, Director McClish stated there will be a Planning Commission meeting on December 20, 2016. In answer to Commissioner Mack's question, Director McClish stated the Public Works Director will attend the January 17, 2017 meeting to present the tree issue at 1029 Ash Street. In response to Fowler-Payne's question, Director.McClish stated a project could be stopped if the Conditions of Approval are not met. PLANNING COMMISSION PAGE 5 MINUTES DECEMBER 6, 2016 12. STAFF COMMUNICATIONS Director McClish reported there will be a Bridge Street Bridge Stakeholders meeting on December 7, 2016 and said the project is coming along well. Director McClish gave a brief update on the Parking Study. 13. ADJOURNMENT On motion by Chair George, seconded by Commissioner Keen and unanimously carried, the meeting adjourned at 8:09 p.m. ATTEST: azdAA-, Gt./ ,A A 1 DEBBIE WEICHINGER LA 7a E, CHAIR SECRETARY TO THE PLANNING COMMISSION (Approved at PC Meeting December 20, 2016)