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PC Minutes 2017-05-16 ACTION MINUTES MEETING OF THE PLANNING COMMISSION TUESDAY, MAY 16, 2017 ARROYO GRANDE COUNCIL CHAMBERS 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Chair Martin called the Planning Commission meeting to order at 6:00 p.m. 2. ROLL CALL Planning Commission: Commissioners Terry Fowler-Payne, Lan George, John Mack, Frank Schiro, and Glenn Martin were present. Staff Present: Planning Manager Matt Downing, Public Works Director Christopher Magdosku, Planning Technician Sam Anderson, and Secretary Debbie Weichinger were present. 3. FLAG SALUTE Vice-Chair Mack led the flag salute. 4. AGENDA REVIEW It was the consensus of the Commission that one Staff Communication be heard before continuing the agenda. Planning Manager Downing introduced the new City Manager Jim Bergman. Mr. Bergman introduced himself and thanked the Commission for their service to the community. 5. COMMUNITY COMMENTS AND SUGGESTIONS None 6. WRITTEN COMMUNICATIONS None 7. CONSENT AGENDA Commissioners Mack and Schiro requested that Items 7.a. and 7.b. be heard separately. 7.a. Consideration of Approval of Minutes Action: Commissioner Martin moved and Commissioner Mack seconded the motion to approve the minutes of the Planning Commission Meeting of April 18, 2017 with the following modifications: PAGE 2, fifth paragraph strike "would like to see a field for baseball only" and PAGE 3, fifth paragraph change the word "seeding" to "seedling". The motion passed on the following roll call vote: AYES: Martin, Mack, Fowler-Payne, Schiro NOES: None ABSTAIN: George PLANNING COMMISSION PAGE 2 MINUTES MAY 16, 2017 7.b. CONSIDERATION OF LOT LINE ADJUSTMENT 17-002; LOCATION — 570 LEMON LANE, 212 GULARTE ROAD, AND 560A OAK HILL ROAD; APPLICANT — RON LINDSTAED; REPRESENTATIVE — LEAHA MAGEE, MBS LAND SURVEYS In response to Commissioner Mack's question, Planning Technician Anderson stated there is currently a maintenance agreement for the driveway, which does not need modification as a result of the adjustment. Action: Commissioner George moved to adopt a resolution entitled "A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE APPROVING LOT LINE ADJUSTMENT NO. 17-002; LOCATED AT 570 LEMON LANE, 212 GULARTE ROAD, AND 560A OAK HILL ROAD; APPLIED FOR BY RON LINDSTAED". Commissioner Schiro seconded the motion. The motion passed on the following roll call vote: AYES: George, Schiro, Fowler-Payne, Mack, Martin NOES: None ABSENT: None 8. PUBLIC HEARINGS None 9. NON-PUBLIC HEARING ITEM 9.a. CONTINUED CONSIDERATION OF AMENDMENTS TO CHAPTER 12.16 OF TITLE 12 OF THE ARROYO GRANDE MUNICIPAL CODE (COMMUNITY TREE PROGRAM) Public Works Director Magdosku presented the staff report and recommended that the Planning Commission review the proposed amendments to Chapter 12.16 of Title 12 of the Arroyo Grande Municipal Code regarding the Community Tree Program and make a recommendation to the City Council for approval of the amendments. Director Magdosku and Planning Manager Downing responded to Commission questions regarding the amendments to the tree ordinance. Director Magdosku stated he will craft a policy relating to the tree removal for the Commission's review in the future. Action: Commissioner Mack made a motion to approve the amendments to Chapter 12.16 of Title 12 (the Community Tree Program), recommending that the City Council approve the following revisions: 1) M.1. add information signage as developed by the Public Works Director; 2) add language on bonding and security consistent with Municipal Code Section 12.16.090.A; 3) construction notes to be developed for all projects that have trees and have the notes come back before the Planning Commission for review. Commissioner George seconded the motion. Commissioner Martin clarified that projects that come in before the amendments to the Ordinance are adopted will abide by what is currently in effect. The motion passed on the following roll call vote: AYES: Mack, George, Fowler-Payne, Schiro, Martin NOES: None ABSENT: None • PLANNING COMMISSION PAGE 3 MINUTES MAY 16, 2017 9.b. CONSIDERATION OF CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2017-18 CONSISTENCY WITH GENERAL PLAN Public Works Director Magdosku presented the staff report and recommended that the Planning Commission find that the Capital Improvement Program (CIP) is consistent with the General Plan. Director Magdosku responded to Commission questions regarding the CIP's. In response to Commissioner Fowler-Payne, staff will review the break in the railing of the Mason Street Bridge Action: Commissioner Mack moved to adopt a resolution entitled "A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE FINDING THAT THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2017/18 IS CONSISTENT WITH THE CITY GENERAL PLAN". Commissioner George seconded the motion and the motion passed on the following roll call vote: AYES: Mack, George, Fowler-Payne, Schiro, Martin NOES: None ABSENT: None 10. NOTICE OF ADMINISTRATIVE DECISIONS SINCE MAY 2, 2017 None 11. COMMISSION COMMUNICATIONS Commissioner Schiro stated the last Commission meeting was not the same without the two Commissioners that were absent. Commissioner Mack gave a report on the ARC meeting that he attended. 12. STAFF COMMUNICATIONS Planning Manager Downing reported on the following projects: Parking Study; roof deck ordinance and accessory dwelling units; drought; Halcyon Complete Streets. Mr. Downing encouraged public comment on the project and said the alternatives will be posted on the project's website at www.halcyoncompletestreets.com. Public Works Director Magdosku stated he would like to schedule a joint meeting June 6th or 20th with the Planning Commission and the Parks and Recreation Commission to discuss a bike park proposal. In answer to Commission Mack's question, Planning Manager Downing said he will look into when the Bridge Street Bridge project will take place. 13. ADJOURNMENT The meeting was adjourned at 7:38 p.m. ATTEST: DEBBIE WEICHINGER GLENN MAR IN, CH R SECRETARY TO THE PLANNING COMMISSION (Approved at PC Meeting June 6, 2017)