Minutes 1987-06-16
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MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESOAY, JUNE 16, 1987
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
The City Council met in regular session at 10:00 A.M. with Mayor
Howard Mankins presiding. Present were Council Members Dorace Johnson;
Mark M. Millis, who arrived at 10:30 A.M.; Gene Moots I and D. G. Porter.
Mayor Mankins announced that Agenda Item G.l. "Presentation by
Arroyo Grande Chamber of Commerce" would be moved to the beginning of
the meeting.
HEATHER JENSEN, executive manager of the Chamber of Commerce, said
the Council had been supplied with detailed descriptions of the Chamber
budget. She spoke about proposed Chamber budget cuts by the City, and
described the three major areas where the Chamber serves the City. They
were business and professional services, civic honors and pride, and
as a service bureau for residents and tourists. She discussed ways to
increase Chamber funding and said those ideas are being pursued. She
asked the Council to restore full funding requested by the Chamber. She
asked for a fair amount of time to relocate the Chamber office, which
has been suggested by a Council Ad Hoc Committee.
Also speaking in favor of full Chamber funding were Chamber members
REUBEN KVIDT of 116 Vista Drive and LARA BATTLES of 210 Mason Street.
PUBLIC APPEARANCES
DREW BRANDY of 444 Toyon said he lives adjacent to Terra de Oro Park,
and asked the City to share in the cost of a fence between the two properties.
CONSENT AGENDA
Moved by Porter/Johnson (5-0-1, Millis absent) to approve Consent
Agenda Items C.1., C.2. and C.3. with the recommended courses of action.
C.l. Council Minutes of June 2 and 4, 1987. Approved.
C.2. Long Range Planning Ad Hoc COlTlTlittee Minutes of June 3, 1987. Information.
C.3. Monthly Investment Report. Information.
COUNCIL MEMBER MILLIS ARRIVED AT THE MEETING
ROYAL OAKS DEVELOPMENT- C.C.FILE 6-14-105
Public Works Director Paul Karp outlined for the Council contingencies
which may delay the start of rough grading for the subdivision. He listed
1) the Erosion Control Plan, 2) off-site drainage easements, 3) retarding
basins plans, 4) field review of the geological study of the basins,
5) agreement requiring a five-year bond guaranteeing improvement of "E"
Street, 6)a similiar grading agreement, and 7) tree preservation program
and plan.
DAN LLOYD of Engineering Development Associates, representing the
developer, gave an overview of how the development is proceeding, covering
the points Mr. Karp listed. He asked the Council to conceptually approve
the grading permit subject to Staff approval of the completed items listed
by Mr. Karp.
Mr. Karp said prior to the beginning of the grading he would prepare
a written report for the Council.
City Manager Robert Mack said he would be sending to the Council
an amendment to the Royal Oaks Ordinance No. 355 C.S. concerning the
designation of the La Barranca Drainage Area as a drainage pond only,
and not a recreational use area.
DAVID FOOTE of EDA showed design plans of the Oak Tree Preserves
in the development, and the Oak Tree Inventory and Guidelines. He discussed
how trees will be evaluated and replaced, if necessary, subject to review
by Parks and Recreation Director John Keisler. Mr. Foote also discussed
landscaping, irrigation and erosion control.
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CITY COUNCIL JUNE 16, 1987
ARROYO GRANDE, CALIFORNIA PAGE TWO
ROYAL OAKS Continued from Page 1
Mr. Keisler said he is working with Mr. Foote on the Landmark Tree program
and the two oak groves are being accepted as Landmark Groves. He said lots which
are a part of the Oak preserve should have grading, tree removal, and pruning
restrictions on each individual deed approved by the City of Arroyo Grande. Mr.
Karp said the Oak Tree Preservation Easements will be on the final map of each
lot before recording.
After further discussion by the Council, the Mayor said the Council
is in agreement with the general overview given by the developers, and
as long as Staff approves, grading can begin after June 19, 1987.
RESOLUTION NO. 2138, ARROYO GRANDE CREEK BANK STABILIZATION AT SWINGING
BRIDGE AREA-C.C.FILE 9-11-16
Mr. Keisler referred to his memo of June 12, 1987, and introduced
from the audience Art Pearson, engineer, and Boyd Desonia of the Soils
Conservation Service.
Moved by Johnson/Porter (5-0-1, Council Members Johnson, Porter,
Millis and Mayor Mankins voting aye, Council Member Moots absent) to
approve Resolution No. 2138 authorizing execution of an agreement, for
stabilization of a section of bank along the Arroyo Grande Creek, between
the City of Arroyo Grande and the Coastal San Luis Resource Conservation
District, San Luis Obispo County.
Mayor Mankins signed the project agreement at the meeting.
AD HOC REORGANIZATION COMMITTEE REPORT
Council Member Johnson gave a summary of the Ad Hoc Committee's
Report of May 11, 1987, covering the Parks and Recreation Department,
the Building Department, the Large Central Room in City Hall, the Police
Department, the Finance Department and the Print Shop. She said space
is limited everywhere.
Council Members discussed the report. The use of modular buildings,
and City buildings now occupied by outside organizations were considered.
KAREN PHILLIPS of 1331 Sierra Drive and BOBBIE PORTER of 1400 Sierra
Drive said they were concerned that the pre-school, sponsored by the
Parks and Recreation Department, would be preserved uninterrupted in
the present location.
TEMPORARY ADJOURNMENT
The Council adjourned for lunch at 12:07 P.M.
RECONVENEMENT
The Council reconvened at 12:47 P.M. and continued discussion of
the Ad Hoc Committee's report. Council Members considered using monies
in the Civic Center Fund. Mr. Mack said that must be used for matters
created by growth in the Community. The Council agreed to spending $50,000
for short-term civic center improvements in 1987/88 fiscal year.
Mayor Mankins said a study session on the Space Needs and Reor9anization
would be set later in this meeting.
BUDGET SESS ION
Council Members changed the Animal Control Budget Contractural
Services to $15,750 in 1987/88 and to $17,500 in 1988/89.
Under Streets and Bridges, Mr. Karp said the Bridge Street Bridge
needs to be replaced, that is has only a three-ton limit, and that the
City will get 80 percent funding from the Federal Government. In discussing
unbudgeted items in this category, the Mayor said the City needs to be
putting aside in the budget monies to replace equipment.
Next item discussed was Building and Maintenance. Mayor Mankins
said the City should look into the possibility of designating a Property
Manager for the City, and using a Central Purchasing system. He asked
the City Manager to explore these possibilities. He said he would bring
the matter up at the Space and Reorganization Study Session.
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CITY COUNCIL JUNE 16, 1987
ARROYO GRANOE, CALIFORNIA PAGE THREE
BUDGET Continued from Page Two
Mr. Karp said that a fire inspection has shown that City hall re-wiring
is necessary. The Council budgeted $5,000 to replace wiring and add
circuits.
There was a discussion of Corporate Yard remodeling, and Mr. Mack
said a plan should be developed for the site when there is Staff time.
The Street Cleaning and Lighting budget was considered, and it
was agreed that the current contractural service was satisfactory.
After considerable discussion of the Auto Maintenance budget, including
the use of motor pool vehicles, the Mayor suggested a review of the motor
pool policy.
Mr. Bacon said there was nothing scheduled to be spent in the Capital
Outlay Fund.
Mr. Karp reviewed the staffing in the Building Inspector's department.
Contracting for plan checkers and inspectors was explained by John Richardson,
Chief Building Inspector. Mr. Richardson stressed the need for a secretary/
receptionist with knowledge of the Building Department procedures in
his office in addition to the person at the switchboard. Council Member
Johnson said the Ad Hoc Committee recommended relocating the telephone
system.
Concerning the Building De~artment, Mayor Mankins recommended the
Council follow the procedure of 1) allocating the requested position,
2) reviewing building fees, 3) discussing changes in placement of office
components, and 4) evaluating the telephone system.
During the Engineering budget discussion, the Mayor directed Mr.
Mack to look into a 1988/89 central computer for all offices and include
a training component. Mr. Mack said, with the present City system, a
systems specialist would be needed to work with each department.
In discussing the Lopez item in the budget, Mr. Karp said the hydro-
electric plant, which is part of the Lopez Treatment Plant and Project,
is losing money. He also asked the Council to consider a study which
is being proposed for a takeover of the Lopez project.
THE COUNCIL RECESSED FROM 2:56 to 3:12 P.M.
JIM MCGILLIS, president of the Chamber of Commerce, asked the City
to reconsider cutting funds to the Chamber. He asked for six months
to relocate the Chamber Office.
The Council discussed the Water Facility Fund. Mr. Karp said a
joint treatment plant upstream, paid for by connection charges, may be
in the future.
Council considered increasing water fees. Mr. Karp said he had
applied for a grant to address water quality problems in the City.
Sewers and Sanitary Services were discussed, and Mr. Mack pointed
out that under Capital Projects, a Wastewater Reclamation Study is listed
to evaluate the concept.
Council approved a request by Police Chief James Clark for an additional
$2,183.49 to be included with funds previously budgeted to purchase 18
new guns and holsters.
Mayor Mankins directed Staff to make the revisions to the budget,
and return with direction for the Council.
The Council set the Ad Hoc Reorganization Committee Study Session
for 1:00 P.M. Wednesday, June 24, 1987.
AOJOURNMENT
The Council adjourned at 3:49 P.M.
MAYOR
ATTEST:
CITY CLERK
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