Minutes 1987-06-11 SP
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MINUTES
BUDGET SESSION OF THE CITY COUNCIL
THURSDAY, JUNE 11, 1987
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
The City Council met in a Budget Session with Mayor Howard Mankins
presiding. Present were Council Members Dorace Johnson, Mark M. Millis,
Gene Moots and D. G. Porter.
Finance Director David Bacon explained the City Finance Department
Budget for the fiscal year 1987/88 and 1988/89. Mayor Mankins said he
would like to have all Capital Improvements in one place in the budget,
including vehicles, equipment and projects, both currently budgeted in
the various departments I and future replacement and reserve amounts for
specific items. Mr. Bacon suggested a meeting between the Mayor and
Staff to identify and document his wishes, and Mayor Mankins agreed.
The Council also expressed a desire to explore the idea of central purchasing
and more bulk buying.
After a request from Mr. Bacon, the Council agreed to increase
the Finance Department Office Expenses by $600 in 1987/88 and $500 in
1988/89, primarily for increasing postage costs.
City Clerk Nancy Davis went through the City Clerk/Treasurer budget.
Council Members discussed charging election candidates a filing fee and
for candidate statement printing cost. After considerable discussion,
Council Members decided to charge candidates for office a $75 fee to
partially cover the candidate statement printing cost, and the labor
and material costs incurred by the City Clerk's office.
The City Clerk's program of microfilming City records was discussed
by the Council, and it was decided that a part-time clerk would be hired,
at a cost of $6,900 in the 1987/88 fiscal year, primarily to speed up
work on the program. The Council considered a fire alarm system for
the City Hall buildings to protect City records, and directed Fire Chief
Doug Hamp to report back on cost of such a system.
The City Attorney's budget was discussed, as was Insurance/Bonds.
Concerning the latter budget item, Council Member Millis said all special
City events and festivals should be reviewed to see what exposure to
lawsuits the City has.
Covering Finance, Retirement and Fringe Benefits, Mr. Bacon reported
that he had corrections to make which would decrease costs to the City.
He said the 1987/88 Retirement Expense should be decreased by $32,000,
and 1987/88 Social Security Expense by $16,000. He also said there should
be a decrease in the 1988/89 Social Security Expense by $16,000.
Fire Chief Hamp explained his budget. Mayor Mankins asked the
Chief how the Council could express its support and appreciation for
the department volunteers, and it was decided that $1,500 would be spent
in 1987/88 to purchase Fire Muster Outfits. The Mayor said the department
is the pride of the South County.
The Council adjourned at 5:30 P.M. to a Regular Meeting Tuesday, June
16, 1987, at the hour of 10:00 A.M.
MAYOR
ATTEST:
CITY CLERK
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