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Minutes 1986-06-24 -~ C!TY COUNC I L JUNE 24, 1986 ARROYO GRANDE, CALIFORNIA 7:30 P.M. The City Council met in Regular Session with Mayor B'Ann Smith presiding. Upon roll call, Councilmembers Matt Gallagher, Oorace Johnson and Gene Moots were present. Councilmember O. G. Porter was absent. The meeting was held at the Community Building, 211 Vernon Avenue. PLEDGE OF ALLEGIANCE AND INVOCATION Councilmember Johnson led the Pledge of Allegiance to our Flag. The Rev. Michael O'Sullivan, St. Patrick's Catholic Church, delivered the invocation. ORAL COMMUNICATIONS None CONSENT AGENDA On motion of Councilmember Johnson, seconded by Councilmember Moots, and unanimously carried to approve Consent Agenda Items 1 through 18. 1. Minute. of Iune 6, 10 and 11, 1986 (Recownend Approval) 2. Cash Disbur.ement Ratification and Demand Registet (Rec~ Approval) 3. Sidewalk Sale July 4-5, 1986-ViIlage of Aaoyo Gtande (Rec:oamend Approval) 4. Request fot Stteet CIo.ure.- July 4 Block Parties: (Rec~ Approval) 1. Garden Street, between Myrtle and Ide, by C. P. Brown 2. Victoria Way, by Steve Andrews 5. June 3, 1986 Planning Coomisaion Minutes (!nfODll&tion) 6. June 17, 1986 Planning C........i..ion Answeted Agenda (!nfoDll&tion) 7. May, 1986 R1D1about Monthly Report (!nfODll&tion) 8. SCAT: May, 1986 Monthly Performance Report and May 14, 1986 N6nutes (!nfoDll&tion) 9. Fmt Quartet, 1986, Ail Pollution Control District Report (!nfoDll&tion) 10. Rejection of daim by William Oliver (R ecom:nend Rejection) 11. Rejection of Late daim Application by Linda G. $Dim (Rec~ Rejection) 12. Rejection of Ll.te Claim Application by Carol Fazenbwt (Rec_IId Rejection) B. Rejection of Late Claim Application by Mona Marie Kiely (Recom:nend Rejection) 14. Lel.gue of California. Cities' Legisla.tive BuIletma Nos. 21 and 22-1986 (!nfoDll&tion) 15. Wayside Puk Maintenance Contract Awud of Bid (Rec_nd Low Bid) 16. Street Clip Seal Contract Award of Bid (Rec....."fnd Low Bid) 17. Acceptance of Stuet W'Jdening and Se1n:r Ba_at Deeds ( Paeo Stteet and Le Point). (Ref... -not Aceeptance) 18. Resolution of Caamendation (KeN.......nd Adoption) ~,.-. CITY COUNCIL JUNE 24, 1986 ARROYO GRANDE, CALIFORNIA PAGE TWO lAFCO ACTION ON GRACE BIBLE CHURCH AND OAK PARK ACRES SPHERES' REPORT City Manager Robert Mack referred to his June 24, 1986, report to the City Council which stated that lAFCO has extended the City's Spheres of Influence and Service to 183 acres, consisting of two parcels on the north side of Oak Park Boulevard. He said that the South County Sanitary District has expressed concerns regarding its capacity to serve. He said the Oceano Community Services District has expressed concerns regarding sanitary sewer plant capacity upon the community. He said the Oceano District has sent a resolution to lAFCO on the subject. He said Arroyo Grande shares the identified concerns, in addition to others. He said his report listed the concerns with the corresponding policy recommendations to the Council. COUNCILMEMBER D.G. PORTER ENTERED THE MEETING AT 7:40 P.M. Councilmember Gallagher said that the South San luis Obispo County Sanitation District has already approved service to the school. Council- members decided to take the matter of Mr. Mack's recommendations under advi sement. FIRST ASSEMBLY OF GOD BALL DIAMOND LIGHTING REPORT Planning Director Stan Eisner referred to his report of June 24, 1986. He said that the problem of the lights shining too brightly into nearby homes is being dealt with by the church. He said any further adjustment to the lights will be made with the recommendation/assistance of City staff to assure that the negative impact is eliminated or substantially reduced. Mayor Smith referred to a letter complaining about the lights from Mr. Art Garey of 130 Silver Way. On motion of Councilmember Gallagher, seconded by Councilmember Johnson, and unanimously carried, to accept Mr. Garey's letter and Mr. Eisner's report into the record. TRAFFIC WAY IMPROVEMENTS CONSTRUCTION PHASING PLAN Mr. Mack referred to his June 18, 1986, report on Traffic Way Improvements Construction Phasing Plan. He said the Council had expressed concern as to the effects of Traffic Way construction activity upon adjoining development, and asked that Omni-Means provide a specific business anti-disruption plan for construction activity. He said the 1986/87 budget contains 43 percent of the funding necessary to complete the project. He said the additional funds presumably would be budgeted in the 1987/88 fiscal year, thereby permitting the project to commence during the summer of 1987. He said gas, electric and cable underground construction will take place this Summer/late Fall, 1986. He made two recommendations to the Council and listed the benefits of phasing the project over a four-year period. Councilmember Gallagher suggested that Mr. Mack's phasing plan be discussed with the property owners, and Mr. Mack said this could be done after Omni-Means tells the City how the phasing will progress and what disruption there will be. Councilmembers said they preferred a two-year phasing plan rather than four. After Council discussion, it was decided that more feedback from Omni-Means was needed with the City's budgetary considerations taken into account. Mayor Smith asked Mr. Mack to aim for the 1988/89 budget year on the project and get more input from Omni-Means and report back to the Council. PUBLIC HEARING-CONTINUANCE OF DISCUSSION OF ZONING ORDINANCE AMENDMENTS RELATING TO AGRICULTURAL DISTRICTS On motion of Councilmember Johnson, seconded by Councilmember Moots, and unanimously carried to continue this item to the next Council meeting, July 8, 1986. - CITY COUNCIL JUNE 24, 1986 ARROYO GRANDE, CALIFORNIA PAGE THREE PUBLIC HEARING-CONTINUANCE OF PUBLIC HEARING ON APPEAL OF PLANNING COMMISSION'S APPROVAL OF USE PERMIT FOR RELOCATION OF SANTA MANUELA SCHOOL TO STANLEY AND BRANCH STREET Mayor Smith began the discussion and said she would be willing to wave requirements for curb, gutter and sidewalk on Branch Street between the overcrossing and Stanley Avenue, and wi~ing m Branch Street to conform to new curb, gutter and sidewalk design. Councilmember Gallagher said the curbs, gutters and sidewalks were needed for foot passage into the City and for children going to school. He said the school was a County school and he would prefer that it be left in the County. Councilmember Porter said the Historical Society does not have the funds to comply with the conditions the Council wishes. He said the school should stay on County property. He said there is a need for sidewalks but no funds for them. Councilmember Johnson said she is sympathic with the Historical Society's efforts to find a place for the school, and asked if all avenues have been exausted at the lake. WILFRED CAWELTI, president of the Historical Society, said the group had tried to get another site, and is now at a standstill. He said the group has been negotiating for other sites. He said he would like to let the Council know that the Society still would like to move the school to the property on Stanley. He said however that the Society could not meet all the conditions set by the City. He said curbs, gutters and sidewalks are not necessary on Branch Street because the school would be facing Stanley Avenue. He said widening Branch would not be necessary and fencing would be superfluous. He said the Society could preserve and restore present landscaping, put in steps and walkways and control erosion. He said the school would have almost no impact on the City, that it would benefit the City and continue the Village theme. Mr. Cawelti discussed sites the society has explored. He said the Board of Supervisors has designated the school as belonging to the Historical Society so it must be moved from Lopez Lake. Councilmember Gallagher's motion to continue this item to the next Council Meeting died for lack of a second. Councilmember Moots said that since the Society does not own the land it should not be expected to improve it. Mr. Eisner said the fencing require- ment was to provide security for the school as a museum. JAN POTTER, Educational Director for the Historical Society, asked if the Lucia Mar School District's offer of the land is still viable. She asked about other sites for the school. Councilmember Gallagher made a motion to remove the subject from the agenda and have the Historical Society remake its application when it is able to verify its position on site, conditions under which the Society would take possession of the land, and what the school district would require. Mayor Smith clarified the issue, and said the Council had appealed the Planning Commission's granting of a Use Permit to move to the school to Stanley Avenue and waiving the Staff Advisory Committee's six conditions. On motion of Council member Johnson, seconded by Councilmember Moots, to approve the moving of the school, deleting conditions 1 and 2, upholding Conditions 3-landscapingj 4-walkways and sidewalksj 5-fencing to be at the decretion of the Parks and Recreation Director, and 6-erosion control. ! - CITY COUNCIL JUNE 24, 1986 ARROYO GRANOE, CALIFORNIA PAGE FOUR PUBLIC HEARING CONTINUEO-RELOCATION OF SANTA MANUELA SCHOOL Councilmember Gallagher asked the status of his motion, and Mayor Smith said that she had not called for a second to the motion. Councilmember Gallagher again spoke of the need for sidewalks on East Branch from Stanley Avenue to the school overcrossing. Councilmember Porter called for the question, and Councilmember Johnson's motion was passed and approved on the following roll call vote, to wit: AYES: Mayor Smith and Councilmembers Johnson, Moots and Porter NOES: Councilmember Gallagher ABSENT: None Mayor Smith said the City should request that the County pay for some of these improvements if the school is located on Stanley Avenue. PUBLIC HEARING-SIZZLER RESTAURANT PLANNED DEVELOPMENT ARCHITECTURAL REVIEW Mr. Eisner referred to his Transmittal of Planning Commission Action, Architectural Review Case No. 86-364. He said the architectural review was of the Sizzler Restaurant. He said that during the review the Staff Advisory Committee had raised the fact that the grading done to establish the building pad was carried out without a grading permit. Mr. Eisner said the Planning Commission had studied the project and had agreed to allow the applicant to leave the existing site elevation at 178 feet, but to remove a 6-foot security wall from the north elevation. He said the applicant had re-submitted revised elevations of the Sizzler building and these revised drawinQs have been reviewed by the Staff Advisory Committee. again. He listed the recommendations of the Committee. After Council questions, Mayor Smith said the notice of public hearing had been duly published and all requirements governing hearings had been met and the public portion of the hearing was open. CLIFF SCHNEIDER of Schneider Architects, representing The Sizzler, defended the grading of the pad for the restaurant, and said the elevation is where it needs to be. He discussed landscaping and design which would make the restaurant attractive from all sides. He said his firm would be more than happy to coordinate foot traffic with Rancho Grande. KEITH GURNEE of Richmond Rossi Montgomery, representing Rancho Grande, said his firm is preparing a master plan for the whole area. He said there has been an agreement between Rancho Grande and Festival Cinemas, which requires both properties to work together as a unit. He asked that the Council require The Sizzler to lower the pad to the original grading. He gave the Council a copy of the agreement, and handed out a site plan showing areas immediately abutting the proposed Sizzler. He asked the Council to deny the project and return the land to the original grade. MARTIN BELL of Garing Taylor and Associates, project engineer, showed on the architectural drawing how Rancho Grande was graded. He said the whole idea of grading was coordinating Festival Cinemas development with Rancho Grande. Mayor Smith called for others to speak, and when no one came forward closed the public portion of the hearing. Councilmembers discussed the grading, the architecture of the building, the recommendations of the Staff Advisory Committee and the proposed sign. Councilmember Gallagher made a motion to approve the project with the four recommended conditions, a fire hydrant recommended by the Fire Chief, and a monument-style sign. The motion died for lack of a second. '- CITY COUNCIL JUNE 24, 1986 ARROYO GRANDE, CALIFORNIA PAGE FIVE PUBLIC HEARING-SIZZLER RESTAURANT PLANNED DEVELOPMENT ARCHITECTURAL REVIEW Continued On motion of Councilmember Johnson, seconded by Councilmember Porter, to approve the project with the four recommended conditions put on by the Staff Advisory Committee; to add the 5th condition of a fire hydrant, and to make the final sitin9 of the si9n to be at the decretion of the Planning Director, on the following roll call vote, to wit: AYES: Mayor Smith and Councilmembers Johnson, Moots and Porter NOES: Councilmember Gallagher ABSENT: None COUNCILMEMBERS RECESSED FROM 9:40 P.M. TO 9:50 P.M. FIRE OEPARTMENT REORGANIZATION PLAN Mr. Mack discussed a City Fire Department reorganization plan as outlined in his report of June 19, 1986. He said the reorganization of the Volunteer Firemen, the Clerical assistance and the Contractural Inspection Services all are needed. He said cost of the reorganization would be $15,360.00, and recommended that the Council appropriate the $15,360.00 from the proposed Traffic Way project line item contained in the proposed 1986/87 Gas Tax Fund budget. After a question from Councilmember Moots, Mr. Mack said this year the funds would come out of Capital Outlay, and next fiscal year would be a continuing Operational txpense. On motion of Councilmember Johnson, seconded by Councilmember Moots, and unanimously carried to approve Mr. Mack's recommendation. REDUCTION IN 1986/87 PROPOS EO BUDGET Mr. Mack referred to his June 19, 1986, report and recommended that the Council approve reducing property tax revenues by $24,000.00, (as indicated on Budget Page 8) and expenditures in the Traffic Way project by a corresponding $24,000.00. On motion of Councilmember Moots, seconded by Councilmember Johnson, and unanimously carried, to approve Mr. Mack recommendation. SCAT BUDGET REPORT No report. RESOLUTION AOOPTING 1986/87 CITY OF ARROYO GRANDE MUNICIPAL BUDGET Mr. Mack read the title of the Resolution adopting the budget. On motion of Councilmember Moots, seconded by Councilmember Johnson, and unanimously carried to dispense with further reading of the Resolution. RESOLUTION NO. 1970 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING THE ARROYO GRANDE CITY BUDGET FOR THE 1986-1987 FISCAL YEAR On motion of Councilmember Moots, seconded by Councilmember Johnson, and on the following roll call vote, to wit: AYES: Mayor Smith and Councilmembers Galla9her, Johnson, Moots and Porter NOES: None ABSENT: None the foregoing Resolution was passed and adopted this 24th day of June, 1986. CITY COUNCIL JUNE 24, 1986 ARROYO GRANDE, CALIFORNIA PAGE SIX NOVEMBER 4, 1986, MUNICIPAL ELECTION RESOLUTIONS Mr. Mack read the title of the Resolution regarding regulations for Candidates' Statements. On motion of Councilmember Moots, seconded by Councilmember Johnson, and unanimiously carried, to dispense with further reading of the Resolution. RESOLUTION NO. 1971 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE, PERTAINING TO MATERIALS SUBMITTED TO THE ELECTORATE FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY ON TUESDAY, NOVEMBER 4, 1986 On motion of Councilmember Moots, seconded by Councilmember Johnson, and on the following roll call vote, to wit: AYES: Mayor Smith and Councilmembers Gallagher, Johnson, Moots and Porter NOES: None ABSENT: None the foregoing Resolution was passed and adopted this 24th day of June, 1986. Mr. Mack read the title of the Resolution making provision for Consolidation with Statewide General Election. On motion of Councilmember Moots, seconded by Councilmember Johnson, and unanimously carried, to dispense with further reading of the Resolution. RESOLUTION NO. 1972 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN LUIS OBISPO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION OF SAID CITY TO BE HELD ON NOVEMBER 4, 1986, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON SAID DATE PURSUANT TO SECTION 23302 OF THE ELECTIONS CODE On motion of Councilmember Moots, seconded by Councilmember Johnson, and on the following roll call vote, to wit: AYES: Mayor Smith and Councilmembers Gallagher, Johnson, Moots and Porter. NOES: None ABSENT: None the foregoing Resolution was passed and adopted this 24th day of June, 1986. Mr. Mack read the title of the Resolution regarding the holding of the election. On motion of Councilmember Moots, seconded by Councilmember Johnson, and unanimously carried to dispense with further reading of the Resolution. RESOLUTION NO. 1973 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY ON TUESDAY, NOVEMBER 4, 1986, FOR THE ELECTION OF CERTAIN OFFICERS OF THE CITY AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES On motion of Councilmember Moots, seconded by Councilmember Johnson, and on the following roll call vote, to wit: AYES: Mayor Smith and Councilmembers Gallagher, Johnson, Moots and Porter NOES: None ABSENT: None the foregoing Resolution was passed and adopted this 24th day of June, 1986. -~ CITY COUNCIL JUNE 24, 1986 ARROYO GRANDE, CALIFORNIA PAGE SEVEN RESOLUTION ADOPTING WAGE AND FRINGE BENEFIT ADJUSTMENTS FOR CONFIDENTIA4 PART TIME, VOLUNTEERS, RESERVES AND MANAGEMENT PERSONNEL Mr. Mack explained the Resolution and read its title. On motion of Councilmember Moots, seconded by Councilmember Johnson, and unanimously carried, to dispense with further reading of the Resolution. RESOLUTION NO. 1974 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING AN EMPLOYEE BENEFIT PROGRAM, INCLUDING A SALARY SCHEDULE, POSITION CLASSIFICATIONS AND SALARY STEPS WITHIN THE RESPECTIVE RANGES FOR CONFIDENTIAL EMPLOYEES, PART-TIME EMPLOYEES, VOLUNTEERS, RESERVES AND MANAGEMENT PERSONNEL FOR 1986/87, 1987/88 AND 1988/89, WHERE APPLICABLE, AND REPEALING RESOLUTIONS 1778 AND 1787 ON JULY 1, 1986 On motion of Councilmember Moots, seconded by Councilmember JOhnson, and on the following roll call vote, to wit: AYES: Mayor Smith and Councilmembers Gallagher, Johnson, Moots and Porter NOES: None ABSENT: None the foregoing Resolution was passed and adopted this 24th day of June, 1986. APPOINTMENTS TO VARIOUS COMMISSIONS, BOARDS AND/OR COMMITTEES On motion of Mayor Smith, seconded by Councilmember Johnson, and unanimously carried to reappoint Tony Flores, Doris Olsen and William Gerrish to the Planning Commission. On motion of Mayor Smith, seconded by Councilmember Johnson, and unanimously carried, to reappoint Billy Howells and Jack Hill to the Parks and Recreation Commission. On motion of Mayor Smith, seconded by Councilmember Johnson, and unanimously carried, to appoint James Hewitt to the Parking and Traffic Commission. On motion of Mayor Smith, seconded by Councilmember Johnson, and unanimously carried, to appoint Jerry Takier Sr. to the Parking and Traffic Commission. On motion of Mayor Smith I seconded by Councilmember Moots, and unanimously carried to reappoint Spencer Thomas to the Parking and Traffic Commission. FINAL READING ORDINANCE PROHIBITING ALCOHOL CONSUMPTION ON CITY PROPERTY Mr. Mack read the title of the Ordinance. On motion of Councilmember Moots, seconded by Councilmember Johnson, and unanimously carried to dispense with further reading of the Ordinance. ORDINANCE NO. 348 C.S. AN ORDINANCE OF THE CITY OF ARROYO GRANDE AMENDING THE ARROYO GRANDE MUNICIPAL CODE, CHAPTER 15 TO TITLE 5, RELATING TO ALCOHOLIC BEVERAGE SERVICE AND CONSUMPTION ON PUBLIC PROPERTY On motion of Councilmember Moots, seconded by Councilmember Johnson, and on the following roll call vote, to wit: AYES: Mayor Smith and Councilmembers Gallagher, Johnson, Moots and Porter NOES: None ABSENT: None the foregoing Ordinance was passed and adopted this 24th day of June, 1986. FRED ROGERS of the Santa Maria Parents Without Partners Club said he had reserved the Community Center for dances. Mayor Smith referred him to SECTION 3 of the Ordinance which states that the Ordinance shall not apply to functions for which bona fide reservations have been made prior to June 11, 1986. CITY COUNCIL JUNE 24, 1986 ARROYO GRANDE, CALIFORNIA PAGE EIGHT WRITTEN COMMUNICATIONS None ORAL COMMUNICATIONS Mr. Mack stated that the traffic signal at Mason and Branch Streets has gone out to bid, and construction could begin in July. He said that the traffic signal at Oak Park Boulevard and James Way is out to bid and could start in July, 1986. Mr. Mack said that the landscaping in the Oak Park Boulevard divider strip probably will begin in July, 1986. Councilmember Gallagher asked about the traffic signal at Courtland and Grand Avenue. Mr. Karp said he expected an answer frbm Western Commercial June 25, 1986. Councilmember Gallagher asked about the road realignment at 175 Tally Ho Road, and Mr. Karp said work has begun on the project, but it would take six months for the utilities to move the pole. Mr. Mack said he had received an update on the Tally Ho Road Improvement Project and will report at the next meeting. Councilmember Gallagher said that now that Proposition 51 had been passed a letter should be written by the City asking the Legislature to take further action on the problem of liability insurance. Mr. Mack was directed by the Council to write a letter to the Lucia Mar Unified School District asking it to install sidewalks from Stanley Avenue to the Paulding School overcrossing so that school children could safely walk to school. ADJOURNMENT TO CLOSED SESSION Councilmembers adjourned to a Closed Session in the Council Chambers Conference Room at 10:10 P.M. ADJOURNMENT Councilmembers reconvened and immediately adjourned at 11~10 P.M. MAYOR ATTEST: CITY CLERK