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Minutes 2009-01-13MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JANUARY 13, 2009 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Council Member Guthrie called the Regular City Council meeting to order at 7:01 p.m. 2. ROLL CALL City Council: Council Members Jim Guthrie, Ed Arnold, and Chuck Fellows were. present. Mayor Pro Tem Joe Costello and Mayor Ferrara were absent. City Staff Present: City Manager Steven Adams, City Attorney Tim Carmel, Director of Financial Services Angela Kraetsch, Chief of Police Steve Annibali, Director of Parks, Recreation and Facilities Doug Perrin, Director of Public Works Don Spagnolo, Director of Community Development Rob Strong, and Associate Planner Teresa McClish. Pursuant to the Arroyo Grande City Council Policy/Procedure for Conducting City Council Business concerning selection of a Presiding Officer in the absence of the Mayor and Mayor Pro Tem, Council. Member Fellows moved to select Council Member Guthrie as Presiding Officer for the meeting. Council Member Arnold seconded, and the motion passed unanimously by voice vote. 3. FLAG SALUTE A representative of Central Coast Masonic Lodge #237 led the Flag Salute 4. INVOCATION Dr. Mayer-Harnish of the Bahai Faith delivered the invocation. 5. SPECIAL PRESENTATIONS None. 6. AGENDA REVIEW 6.a. Ordinances Read in Title Only. Council Member Fellows moved, Council Member Arnold seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read in title only and all further reading be' waived. Camay Arad, Village business owner (Chameleon's) and resident, spoke about things the City could do to support local businesses and to extend the Village shopping and business area east of Mason Street. She submitted her proposals in writing and highlighted several suggestions including the repositioning of four potted trees to East Branch Street; painting the back of the existing Arroyo Grande Village sign to also say Arroyo Grande Village; planting Lavender on the vacant strip going up Crown Hill; upgrading the exterior of the Village Improvement Association office; and having Council Members and select members of City staff proactively visit two businesses each week to show that the City cares about them during these tough economic times. Minutes: City Council Meeting Tuesday, January 13, 2009 Page 2 8. CONSENT AGENDA Council Member Guthrie invited members of the public who wished to comment on any Consent Agenda Item to do so at this time. Bob Carr, Olive Street, representing Breathe California, spoke in support of the proposed Ordinance to ban smoking in City parks. Amber Alewine, representing the SLO County Public Health Department Tobacco Control Program, spoke in support of the proposed Ordinance to ban smoking in City parks. There were no further public comments received. Action: Council Member Arnold moved, and Council Member Fellows seconded the motion to approve Consent Agenda Items 8.a. through 8.i., with the recommended courses of action. City Attorney Carmel read the full title of the Ordinance in Item 8.g. The motion passed on the following roll-call vote: AYES: Arnold, Fellows, Guthrie NOES: None ABSENT: Costello, Ferrara 8.a. Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period December 1, 2008 through December 31, 2008. 8.b. Consideration of Investment Deposits. Action: Received and file report as of November 30, 2008. S.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council/Redevelopment Agency Meeting of November 25, 2008; the Special City Council Meeting of December 1, 2008; the Special City Council Meeting of December 9, 2008; the Regular City Council/Redevelopment Agency Meeting of December 9, 2008; and the Special City Council Meeting of December 18, 2008, as submitted. 8.d. Consideration of Annual Financial Report -Fiscal Year 2007-08 Receipt and Use of Water and Sewer Capacity and Connection Fees/Charges. Action: Received and filed the annual report of the receipt and use of water and sewer capacity and connection fees and charges, in compliance with Government Code Section 66013. 8.e. Consideration of Resolution Accepting the Status Report on Development Impact Fees (AB-1600). Action: Adopted Resolution No. 4152 as follows: `A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING THE STATUS REPORT ON DEVELOPMENT IMPACT FEES (AB-1600)". 8.f. Consideration of Expenditure for Joint Dispatch Study. Action: Authorized the expenditure of $17,500 to contract for consultant services to prepare a joint dispatch study in conjunction with the City of Grover Beach and Oceano Community Services District (OCSD). 8.g. Consideration of Adoption of an Ordinance Amending Section 12.20.060 of the City of Arroyo Grande Municipal Code Relating to City Parks. Minutes: City Council Meeting Tuesday, January 13, 2009 Page 3 Action: 1) Adopted Ordinance No. 607 as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING SECTION 12.20.060 OF THE ARROYO GRANDE MUNICIPAL CODE TO BAN SMOKING /N CITY PARKS"; and 2) Approved transfer of $6,00Ofrom Park Improvement Funds that were carried over from FY 2007-08 for turf renovations at the Soto Sports Complex to the Parks Maintenance Grounds account. 8.h. Consideration of Award of Bid for an Uninterruptible Power Supply for the Police Facility. Action: Authorized the award of bid to purchase a replacement unintemuptible power supply for the Police facility to Generations Electrical Service of Arroyo Grande, California in the amount of $32,400. 8.i. Consideration of Agreement for Consultant Services for Grant Research and Writing. Action: 1) Authorized the expenditure of $18,700 to contract for consultant services for grant research and writing; and 2) Authorized the City Manager to execute a consultant services agreement with Randall Funding & Development, Inc. for the services. 9. PUBLIC HEARINGS: 9.a. Consideration of an Ordinance to Amend the Design Guidelines and Standards for Historic Districts to Restrict Design Features for "Spanish Eclectic" Styles Applicable to Residential Development in the Village D-2.4 Historic Character Overlay District. Assistant Planner McClish presented the staff report and recommended the Council introduce an Ordinance to amend the Design Guidelines and Standards for Historic Districts restricting design features for "Spanish Eclectic" styles applicable to residential development in the Village D-2.4 Historic Character Overlay district. Council questions of staff included whether photos of acceptable Spanish Eclectic architectural styles could be included in the Design Guidelines and Standards document, and clarification concerning the application fee for a Conditional Use Permit. Council Member Guthrie opened the public hearing, and upon hearing no public comments, he closed the public hearing. Council Member Arnold expressed concern with singling out this particular architectural style and charging a $3,400 Conditional Use Permit application fee. He stated he understood the elevated level of review and could support that; however, he believed the proposal to be punitive. He stated he could support the proposal if the application fee was eliminated or _ _ substantially reduced. Council Member Fellows commented that there was a need for the City to recoup staff review costs. He spoke of the need for following up on project conditions of approval to ensure compliance. He referred to discussions held at the ARC and Planning Commission level and noted that it was recommended to require a CUP instead of completing eliminating the Spanish Eclectic style. He supported the amendments as proposed and suggested the Design Guidelines include examples of desirable styles from the existing Village homes. Minutes: City Council Meeting Tuesday, January 13, 2009 Page 4 Council Member Guthrie commented that there needs to be this level of review in the Village to ensure compatibility and that the desired quality is achieved. He stated it would have to be reviewed at the CUP level and he could support the current fee. He also agreed with including pictures of desirable Spanish Eclectic architecture in the Design Guidelines and Standards and suggested including examples of styles that are undesirable .as well. He supported the recommendation as proposed. Council Member Arnold reiterated he could not support the $3,400 CUP application fee and spoke of the need to have licensed architects on the ARC for reviewing and understanding proposed project plans. Council Member Fellows commented that he did not think it was necessary to include pictures of undesirable styles in the Design Guidelines and supported using pictures of desirable designs only. Council Member Guthrie noted that with only three Council Members present, there would need to be a unanimous affirmative vote to introduce the Ordinance, and he suggested the public hearing be continued to the next meeting when there would be a full Council present. Action: Council Member Fellows moved to continue the public hearing to the regular City Council Meeting of January 27, 2009. Council Member Arnold seconded, and the motion passed on the following roll call vote: AYES: Fellows, Arnold, Guthrie NOES: None ABSENT: Costello, Ferrara 10. CONTINUED BUSINESS: 10.a. Consideration of Agreement with the Oceano Community Services District for Temporary Purchase of Supplemental Water. City Manager Adams presented staff report and recommended the Council approve an Agreement with the Oceano Community Services District for temporary purchase of supplemental water. Staff then responded to questions from Council. Council Member Guthrie invited comments from those in the audience who wished to be heard on the matter, and upon hearing no public comments, he closed the public comment period. Council comments included support for approving the proposed Agreement, and that it served as an insurance policy for the City if additional water supply was needed. Action: Council Member Arnold moved to approve a Temporary Water Supply Agreement between the City of Arroyo Grande and the Oceano Community Services District for temporary purchase of supplement water. Council Member Fellows seconded, and the motion passed on the following roll call vote: Minutes: City Council Meeting Page 5 Tuesday, January 13, 2009 AYES: Arnold, Fellows, Guthrie NOES: None ABSENT: Costello, Ferrara 11. NEW BUSINESS: 11.a. Consideration of Initiation of Planning Effort for City Centennial Celebration. City Manager Adams presented the staff report and recommended Council: 1) Authorize staff to facilitate formation of a planning group and effort for a Centennial Celebration in 2011; and 2) Agree on one or two Members of the City Council to serve as the City Council's representatives on the planning group. Council Member Guthrie invited comments from those in the audience who wished to be heard on the matter, and upon hearing no public comments, he closed the public comment period. Council comments included support for the proposal and acknowledgement that Mayor Ferrara should be included on the committee. Council Member Arnold commented that Mayor Pro Tem Costello would probably be interested in participatirig on the committee as well. Action: Council Member Arnold moved to, authorize staff to facilitate formation of a planning group and effort for a Centennial Celebration in 2011, and nominated Mayor Ferrara and Mayor Pro Tem Costello to serve as the Council's representatives on the planning group. Council Member Fellows seconded, and the motion passed on the following roll call vote: AYES: Arnold, Fellows, Guthrie NOES: None ABSENT: Costello, Ferrara 12. CITY COUNCIL MEMBER ITEMS None. 13. CITY MANAGER ITEMS None. 14. COUNCIL COMMUNICATIONS None. 15. STAFF COMMUNICATIONS - None. 16. COMMUNITY COMMENTS AND SUGGESTIONS None. 17. ADJOURNMENT Council Member Guthrie adjourned the meeting at 7:55 p.m. Minutes: City Council Meeting Tuesday, January 13, 2009 Tony Ferrar r ATTEST: ~~ GE'J< ~-~ Kelly Wetm re, ky Cierk (Approved at CC Mtg /'o~~-aoog , Page 6