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Minutes 2009-02-10ITll.l~j~~'~ REGULAR MEETING OF THE CITY COUNCIL TUESDAY, FEBRUARY 10, 2009 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City Council meeting to order at 7:11 p.m. 2. ROLL CALL City Council: Council Members Chuck Fellows, Jim Guthrie, Ed Arnold, Mayor Pro Tem Joe Costello, and Mayor Tony Ferrara were present. City Staff Present: City Manager Steve Adams, City Attorney Tim Carmel, Director of Administrative ServiceslCity Clerk Kelly Wetmore, Director of Financial Services Angela Kraetsch, Director of Parks, Recreation and Facilities Doug Perrin, Director of Community Development Rob Strong, Chief of Police Steve Annibali, and Sr. Police Officer Jamie Johnson. 3. FLAG SALUTE Dan Walter, representing the Arroyo Grande Lions Club, led the Flag Salute. 4. INVOCATION Dr. Paul E. Jones delivered the invocation. 5. SPECIAL PRESENTATIONS S.a. .Honorary Proclamation -Recognizing February, 2009 as "Grand Jury Month". Mayor Ferrara presented an Honorary Proclamation recognizing February, 2009 as "Grand Jury Month". Robert Mires, former Grand Juror, accepted the Proclamation. 5.b. Honorary Proclamation -Recognizing February 24, 2009 as "Spay Day USA". Mayor Ferrara presented an Honorary Proclamation recognizing February 24, 2009 as "Spay Day USA". Mary Buehnerkemper, representing Feline Network, accepted the Proclamation. 6. AGENDA REVIEW 6.a. Ordinances Read in Title Onty. Council Member Costello moved, Council Member Arnold seconded, and the motion passed unanimously that all ordinances moved for introduction or adoption at the meeting shall be read in title only and all further reading be waived. 7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS Judith Bean, representing the Arroyo Grande Chamber of Commerce, invited the public to assist in the development of a Tourism Marketing Plan for the City of Arroyo Grande by attending a workshop on Thursday, February 25, 2009 at 5:30 p.m. at the South County Regional Center located at 800 W. Branch Street. Marsha Alter, representing Friends of Poems for Endangered Places, thanked the Council for being good stewards of the City's environment. She stated that as an expression of thanks, the group had collected book donations and is giving a copy of a book entitled "Poems for Endangered Places" to the Council. She explained that seven local poets visited areas throughout San Luis Obispo County to write poems. A member of the group, Marguerite Costigan, then read a poem entitled "Built on the Bodies of Farms". Minutes: City Council Meeting Tuesday, February 70, 2009 Page 2 8. CONSENT AGENDA Mayor Ferrara invited members of the public who wished to comment on any Consent Agenda Item to do so at this time. No public comments were received. Mayor Ferrara requested that Item 8.d. be pulled. Council Member Arnold requested that Item 8.c. be pulled for a separate roll-call vote. Council Member Guthrie requested that Item 8.f. be pulled. Action: Council Member Fellows moved, and Council Member Arnold seconded the motion to approve Consent Agenda Items 8.a. through 8.h., with the exception of Items 8.c., 8.d., and 8.f., with recommended courses of action. The motion passed on the following roll-call vote: AYES: Fellows, Arnold, Guthrie, Costello, Ferrara NOES: None ABSENT: None 8.a. Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period January 16, 2009 through January 31, 2009. S.b. Authorization To Reject Claim Filed Against The City -Claimant: E. Sverchek. Action: Rejected the claim and authorized the City Clerk to send a standard rejection letter to the claimant as recommended by the City's Claims Administrator, Carl Warren & Company. 8.e. Consideration of Striping and Signage Improvements at the Nevada Street and Le Point Street Intersection. Action: Adopted Resolution No. 4158 as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING INSTALLATION OF A STOP SIGN ON WESTBOUND LE POINT STREET AND SIGNAGE AND STRIPING IMPROVEMENTS AT THE NEVADA STREET AND LE POINT STREET INTERSECTION." 8.g. Consideration of Adoption of a Resolution Approving Application for Proposition 40 and 84 -Urban Forestry Grant Program Funds. Action: Adopted Resolution No. 4159 as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE APPLICATION FOR FUNDING FROM THE URBAN FORESTRY GRANT PROGRAM; "AN URBAN FOREST FOR EVERY CITY'; AS PROVIDED BY PROPOSITIONS 40 AND 84." 8.h. Consideration of Community Development Director Job Description. Action: Approved the updated job description for the Director of Community Development position. ITEMS PULLED FROM THE CONSENT AGENDA 8.c. Consideration of Adoption of an Ordinance to Amend the Design Guidelines and Standards for Historic Districts to Restrict Design Features for "Spanish Eclectic" Styles Applicable to Residential Development in the Village D-2.4 Historic Character Overlay District. Recommended Action: Adopt an Ordinance to amend the Design Guidelines and Standards for Historic Districts restricting design features for "Spanish Eclectic" styles applicable to residential development in the Village D-2.4 Historic Character Overlay District. Minutes: City Council Meeting Page 3 Tuesday, February 10, 2009 Council Member Guthrie moved to adopt Ordinance No. 608 as follows: "AN ORDINANCE OF THE CITY COUNC/L OF THE CITY OF ARROYO GRANDE APPROVING DEVELOPMENT CODE AMENDMENT DCA-OS-0038 TO AMEND THE DESIGN GUIDELINES AND STANDARDS FOR HISTORIC DISTRICTS RESTRICTING DESIGN FEATURES FOR "SPANISH ECLECTIC" STYLES APPLICABLE TO RESIDENTIAL DEVELOPMENT IN THE HISTORIC CHARACTER DESIGN OVERLAY DISTRICT D-2.4." Council Member Fellows seconded, and the motion passed on the following roll-call vote, as follows: AYES: Guthrie, Fellows, Costello, Ferrara NOES: Arnold ABSENT: None 8.d. Consideration of a Resolution Granting aOne-Year Time Extension and Approving Project Phasing for Vesting Tentative Tract Map No. 04-004 and Planned Unit Development No. 04-001; Applicant - DB & M Properties, LLC; Location - 415 E. Branch Street. Recommended Action: Adopt a Resolution approving aone-year time extension and project phasing for Vesting Tentative Tract Map No. 04-004 and Planned Unit Development No. 04-001. In response to a written request from the applicant, Community Development Director Strong recommended the Council continue this item to a date uncertain to allow staff time to meet with the applicant regarding potential modifications to the conditions of approval imposed by the Council as part of the subdivision map approval. He noted that such a modification would require a duly noticed public hearing before Council consideration and action. Mayor Pro Tem Costello moved to continue Item 8.d. to a date uncertain. Council Member Arnold seconded, and the motion passed on the following roll-call vote: AYES: Costello, Arnold, Fellows, Guthrie, Ferrara NOES: None ABSENT: None 8.f. Consideration to Revise the Capital Improvement Program to Construct an Additional Water Storage Reservoir In Lieu of a Connection Between the Rancho Grande and Oro Pressure Zones. Recommended Action: 1) Approve the revised Capital Improvement Program to construct an additional water storage tank in lieu of a connection between the Rancho Grande and Oro pressure zones; 2) Approve a Second Amendment to the Consultant Services Agreement with Wallace Group; and 3) Authorize the City Manager to sign the Amendment. In response to a question by Mayor Pro Tem Costello, Director of Public Works Spagnolo clarified that the concerns expressed in writing by Mr. Manual Sebastian, Corral Place, regarding low water pressure and adequate volume and pressure for fire suppression, would be resolved with construction of the additional water storage reservoir. Mayor Pro Tem Costello moved to approve Item 8.f., as recommended. Council Member Arnold seconded, and the motion passed on the following roll-call vote: Minutes: City Council Meeting Page 4 Tuesday, February 10, 2009 AYES: Costello, Amold, Fellows, Guthrie, Ferrara NOES: None ABSENT: None 9. PUBLIC HEARINGS 9.a. Consideration of Approval of Installation of Sports Lights on Don Roberts Field and Adoption of a Resolution Adopting a Mitigated Negative Declaration for Sports Lights on Don Roberts Field. Director of Parks, Recreation, and Facilities Perrin presented the staff report and recommended the Council: 1) Approve installation of sports lights on Don Roberts Field; and 2) Adopt a Resolution adopting a Mitigated Negative Declaration for sport lights on Don Roberts Field. Director Perrin responded to questions from Council concern the existing lights; whether there were any records of past complaints; whether the mitigation measures would address the concerns expressed by the public at the previous meeting; and whether the lights were on timers to go off automatically. Mayor Ferrara opened the public hearing. Susan Pittawav, Noel Street, expressed concern about additional lighting impacts as the area was well-lit by the lights that are already there. She requested a 9:00 p.m. deadline for the lights to be turned off. Tyson Kerr, Dixson Street, spoke in opposition to the proposal and requested the Council shelve the proposal because it was too cost prohibitive and he wondered if this was the best way for the City to proceed. Greo Underwood, representing Youth Soccer, spoke in favor of the proposal, meeting the needs of children, accommodating working parents, and in maximizing the use of an existing City facility. Jeff Ferber, Pecan Place, spoke in support of the proposal and the need for expanded use of the City's sports facilities during certain times of the year due to loss of daylight. Mike Pelavo, representing Central Coast Youth Sports and President of Arroyo Grande Valley Little League, spoke in support of the proposal, the growth in youth programs, and the need for fields for practice and games. Susan Flores, E. Branch Street, spoke in support of the proposal and the need to support children in sports programs. Sandra Kerr, Dixson Street, spoke of the impacts to the neighboring homes from the existing lighting and expressed concern with increasing those impacts.. Upon hearing no further public comments, Mayor Ferrara closed the public hearing. Council comments ensued including acknowledgement of the neighbor's concerns; that it was unfortunate that no other sites in the City were available to add more ball fields; that the project includes conditions to mitigate lighting impacts; that the lights will be shielded and screened appropriately to avoid direct impacts; a suggestion to look at the existing poles to see if screening improvements could be made; confirmation that restrictions are in place, including that the lights will be turned off at 9:00 p.m.; that maximizing the use of the City's ball fields is critical and provides a much better value for City residents; that it's important to get people of all ages to be outside; that the sports wmplex provides opportunities for family activities; that the placement of the lights to minimize impacts is important; clarification that the project is being funded from the Park Development Fund; and acknowledgement that those living close to a park should have some expectation of park uses and lighting. Minutes: City Council Meeting Page 5 Tuesday, February 10, 2009 Action: Council Member Arnold moved to adopt a Resolution as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A MITIGATED NEGATIVE DECLARATION AND APPROVING INSTALLATION OF SPORTS LIGHTS AT DON ROBERTS FIELD". Council Member Costello seconded, and the motion passed on the following roll-call vote: AYES: Arnold, Costello, Guthrie, Fellows, Ferrara NOES: None ABSENT: None 10. CONTINUED BUSINESS ITEMS 10.a. Consideration of Modification to the Rancho Parkway Striping and Signage. Director of Public Works Spagnolo presented the staff report and recommend the Council approve the Traffic Commission's recommendation to install striping and signage revisions on northbound Rancho Parkway near the Five Cities Center entrance. Director Spagnolo, Chief Annibali and Sr. Police Officer Johnson responded to questions from Council regarding the existing striping, signage, and provided clarification on the proposed design. Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter. Mike McConville, E. Branch Street, suggested that the. signs on W. Branch Street identify specific tenants with the appropriate directional signage. Upon hearing no further public comments, Mayor Ferrara closed the public comment period. Council comments ensued regarding the current impacts at the driveway entrance from W. Branch to the theater; the improvements that have been made in the parking lot to add a right turn lane out of Phase I to facilitate vehicle access from Phase I to Phase II; whether or not the left-turn from Rancho Parkway into Phase I should be allowed; and acknowledgement that permanent modifications have been made on Rancho Parkway to channelize specific traffic movements which could be problematic and result in congestion if the left-turn lane were re-established. Further Council and staff discussion ensued concerning the advantages and disadvantages of the previous left turn pocket on Rancho Parkway into Phase I of the Five Cities Center; and current and proposed configurations as it relates to traffic flow and impacts, signage, safety, and accident patterns and statistics. There was discussion about reinstalling the left hand turn lane on Rancho Parkway into Phase I and observing and monitoring the traffic movements for a period of time and then re-evaluating the matter before making a final decision on the proposed revisions. Action: Mayor Ferrara moved to allow the left turn lane from Rancho Parkway into Phase 1 and that staff monitor the traffic patterns, movements, and incidents, and to return to Council with that data if determined to be appropriate. Council Member Fellows seconded, and the motion passed on the following roll call vote: AYES: Ferrara, Fellows, Guthrie, Arnold, Costello NOES: None ABSENT: None Minutes: City Council Meeting Page 6 Tuesday, February 10, 2009 Mayor Ferrara called.for a break at 9:10 p.m. The Counqil reconvened at 9:19 p.m. 11. NEW BUSINESS ITEMS 11.a. Consideration of City Hall Complex Facility and Property Upgrades. City Manager Adams presented the staff report and recommended the Council: 1) Review and provide feedback regarding draft alternatives for upgrade of the City Hall Complex facilities and existing properties; 2) Approve and authorize the Mayor to execute a contract with Phillips Metsch Sweeney Moore for an amount not to exceed $50,000 to prepare conceptual design and cost estimating services for renovation of the City Hall building; 3) Approve and authorize the Mayor to execute a 2-year lease with NKT Commercial for the property at 111 South Mason Street for $1.50 per square foot plus taxes with an option to purchase at any time during the lease term; and 4) Appropriate $40,000 from Local Sates Tax funds for the cost of the lease for the remainder of FY 2008-09. City Manager Adams responded to questions from Council concerning square footage and current uses in the existing City Hall building, including the basement; clarification of staffs recommendations for Council feedback concerning the proposed project alternatives; and clarification regarding ADA requirements and compliance. Fred Sweenev, Phillips Metsch Sweeney Moore Architects, responded to Council questions concerning the structural assessment of City Hall; commented on the development of the original building and the extensive remodeling that has occurred since the 1950's to accommodate staff; stated there are a minimal number of things that need to be done to address life/safety issues to satisfy building codes, specifically ADA compliance issues; and explained that his proposal would allow him to come back with additional information to assist the Council in making decisions on whether to move forward with a renovation of the City Hall building. Staff responded to questions from Council regarding the proposed annual lease cost for the 111 S. Mason Street building; how a purchase price for the 111 S. Mason Street building would be determined; ADA improvements that have been made to the existing City Hall building and the remaining ADA improvements that are needed; what other architectural firms submitted proposals (RFP), and who evaluated and made the selection; and clarification on staff recommendations and associated funding sources as it relates to the current financing/market conditions. Council Member Fellows requested staff provide him with copies of all the proposals that were submitted for preparation of conceptual design and cost estimating services for renovation of the City HaII building. Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter. Mike McConville, E. Branch Street, expressed concerns about the current recession and commented that the City should be very cautious if it has to finance the project; expressed concern about relying on the use of sales tax funds as that revenue could disappear very quickly; acknowledged the opportunity for use of the building at 111 S. Mason; and stated he does not favor selling any City property. Jeff Ferber, Pecan Street, speaking as a private citizen, noted this was an amazing opportunity for the City; thanked the Council for its concern for taxpayers and keeping the City Hall downtown; supported the acquisition of the S. Mason St. building; commented on the importance of addressing ADA issues; noted that civic places are important to a community and supported the use of existing resources; and stated the proposal is creative and will provide additional Village retail uses. Minutes: City Council Meeting Page 7 Tuesday, February 10, 2009 Susan Flores, E. Branch Street, liked the idea of the plaza and said it could be easily accomplished by extending the sidewalk, closing the street, and adding the planters. She referred to the financial climate and expressed concern with committing sales tax funds that the City does not yet have; suggested that the square footage and cost of the S. Mason St building should be negotiated lower; and believed that there was not enough information to show that the proposal is fiscally responsible. Hearing no further public comments, Mayor Ferrara closed the public comment period. Council Member Arnold provided the following comments: - Noted that Alternative 2 makes the most sense due to its cost; the availability and condition of the S. Mason Street building; and the potential redevelopment opportunities on the corner of E. Branch and Short Street; - Referred to the report from the Historic Resource Group and agreed that the Building Department structure did not have historic value; did not believe that every old building qualifies for historic preservation; - Noted that if the City Hall and Public Works buildings were saved, they would need to be restored and in the case of the Public Works building, it would be an advantage to have someone else be responsible for the restoration and cost; - Believed the plaza concept with a restaurant on both sides could be a good asset to all the Village and would be a positive draw to the area; - With regard to the (ease, he understood related costs while the building is temporarily vacant; however, the proposal makes sense because it is a very good building that will need a minimal amount of changes to accommodate several City departments and will allow consolidation of services; - Believed that the benefits associated with the project outweigh the costs and would be a wise financial decision for the City; - Supported the proposed lease; expressed concern about losing the opportunity to lease the building now since there is no other office space of this size available; - Reiterated that Alternative 2 makes the most sense; - Supported awarding. contract with Phillips Metsch Sweeney Moore; - Supported directing staff to provide additional information concerning the plaza concept.. Council Member Guthrie provided the following comments: - Expressed concern with the proposal conceptually; - Believed it is the wrong configuration; referred to previous concept to consolidate the Council Chambers and all the City services/departments into a single location, and expressed concern that this proposal expands operations to three locations which all need to meet ADA requirements, and would result in redundant space use; - Expressed concern with the total size/square footage; believed that all existing space is not being fully utilized; - Did not believe an increase in space is needed to increase efficiency; - Referred to the advisory vote which included City Hall services which did not even achieve a 50% vote; believed the public does not think this issue is high on the priority list; - Acknowledged the opportunity to lease the vacant building on S. Mason Street; however, he believed moving this project up' on the priority list would impact or delay other high priority capital projects, and sales tax funds are declining and may not be available to fund all previously identified projects; - Could not support the Alternatives as proposed; suggested looking at Alternative #5 to determine whether the $1 million figure is accurate, and also look at Alternative #3; - Supported directing staff to provide additional information concerning the plaza coricept; Minutes: City Council Meefing Tuesday, February 10, 2009 Could not support the lease. Page 8 Council Member Fellows provided the following comments: - Agreed with Council Member Guthrie on most issues; - Noted that previous public polls implore the City to maintain the charm and character of the Village; - Noted that the City is working with the Historical Society, Arroyo Grande in Bloom, Village Improvement Association and Chamber of Commerce in order to attract visitors to the historic district; stated that he analyzes how projects would affect the charm and. character of the Village; - Supported Alternative #5; noted that City Hall is the heart of the Village and the building should be adaptively reused; - Believed it was important not to move away from the public's advisory vote regarding use of sales tax funds on City Hall; - Supported using the existing City Hall building, expanding the restroom, or enlarge the present building by expanding toward the street or at the rear; - Agreed with the Historic Resources Committee recommendations; - Undecided about the streetscape improvements beyond what is already planned as it relates to creation of a Centennial Plaza; if moving ahead, would like to ensure that no mature trees are removed; - Expressed concern about closure of Short Street as it relates to circulation impacts within Olahan Alley; - Referred to existing condition of City Hall roof and acknowledged that some changes may be required; reiterated that the City Hall building should be adaptively reused, perhaps add to it, and preserve the charm and character; - Agreed that the City should not spend money on things that are not needed. Mayor Pro Tem Costello provided the following comments: - Acknowledged concerns about the economy; - Liked Alternative #2 if there were no economic constraints; - Acknowledged that a number of issues need to be addressed, including ADA compliance, structural repairs, space requirements, and any life/safety issues; - Inquired about cost of bringing in modular buildings; - The lease arrangement is appealing; suggested a 1-year term instead of 2-years; - Noted if staff needs to be relocated in order to renovate, the exact costs need to be known; - Stated that the City needs additional square footage for records and equipment storage; - Could support approval of the lease, but would like to have more information on options if the lease were not pursued; specifically as it relates to achieving ADA compliance on the existing buildings; - Need to move forward in order to know how much the cost will be to renovate City Hall and bring it up to current standards; - Supported short-term use of sales tax funds; - Moving forvvard with the lease will allow time for more evaluation to determine an action plan; - Liked plaza concept; has no issue of closing off vehicle access to Short Street; wilt be a positive attraction for the Village. Mayor Ferrara provided the following comment: - In response to a question about how long it would take to prepare conceptual design and cost estimate for the renovation, Mr. Sweeney replied it could be done by April; - Could not provide direction on the Alternatives because there are too many questions and not Minutes: City Council Meeting Page 9 Tuesday, February 10, 2009 enough information; - Noted the historic value of the Public Works building; however, a final determination has not been made on the Building Department structure; - Need to balance an information void and a schedule for obtaining additional information versus potentially. missing an opportunity; - Noted if it is determined to be more cost effective to move into the S. Mason Street building and then the opportunity is no longer there, the City misses out; - Would be more supportive going forward with staffs recommendations tonight if a 1-year lease is considered instead of a 2-year lease; - Believed the plaza concept is an absolute winner; noted the merchants are excited about it; and would be a wonderful asset to the City; acknowledged that traffic circulation and control would need to tre addressed but is not insurmountable; - Concerned about comments made about the sales tax advisory measures; acknowledged that City Hall renovations were last on the list, however, given the sales tax revenue and other funding sources that are being combined with it, the question is whether the City is satisfying the other higher priorities. City Manager Adams clarified that based on the City's current 10-Year projection, which he noted would need to be adjusted based on the economy, the original projected cost for this project option was $2 million. He spoke about financing the project over a 20-year period and noted that the 10- Year projection of sales tax funds would be able to meet all the identified needs. He stated that financing has gone up and the cost of the project has gone up, which presents a challenge. He concluded that additional time was needed to determine better cost estimates. Mayor Ferrara asked Mr. Tompkins if he would be willing to discuss the potential fora 1-year lease. Mr. Tompkins responded he would work with City Manager Adams to provide flexibility within the lease to meet the City's constraints and concerns. He requested enough lead time be included for him if it is determined the building is no longer needed, so that he also has future flexibility. Mayor Ferrara summarized by reiterating he could not provide any detailed feedback regarding draft Alternatives until more information is available; he could support approval of the contract with Phillips Metsch Sweeney Moore Architects to obtain valuable information for the decision making process; could support moving forward with the lease with the potential for a shorter term; and could support the appropriation of $40,000 now, but would like to see long-term sales tax projections. City Manager Adams noted that in response to Council comments regarding potential expansion of the City Hall building, the contract could include provisions to analyze some options for expansion. Action: Mayor Ferrara moved to: 1) approve a lease agreement between the City of Arroyo Grande and NKT Commercial for the property at 111 South Mason Street for a period not to exceed one year and with appropriate opt-out language for both the City and for NKT Commercial, 2) approve the $1.50 per square foot plus taxes with an option to purchase at any time during the lease term, and 3) appropriate $40,000 from Local Sales Tax funds for the cost of the lease for the remainder of FY 2008-09. Council Member Arnold seconded, and the motion passed on the following roll call vote: AYES: Ferrara, Arnold, Costello NOES: Guthrie, Fellows ABSENT: None Minutes: City Council Meeting Page 10 Tuesday, February 10, 2009 Action: Council Member Guthrie moved to approve and execute a contract with Phillips Metsch Sweeney Moore for an amount not to exceed $50,000 to prepare conceptual design and cost estimates for renovation of the current City Hall building, including options for an addition or expansion of City Hall; and to provide a conceptual design and cost estimate if City Hall were to be replaced with a new 7,000 square foot building. Council Member Arnold seconded, and the motion passed on the following roll call vote: AYES: Guthrie, Arnold, Costello, Ferrara NOES: Fellows ' ABSENT: None There was unanimous consensus of the Council to direct staff to return with revised 10-year local sales projections and to direct staff to pursue and provide additional information on the Centennial Plaza concept. 12. CITY COUNCIL REPORTS a. MAYOR TONY FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA). Due to State Budget issues, there has .been a considerable negative impact on transportation funding, including potential termination of the senior shuttle and other evening and Sunday bus services; was able to negotiate some additional funding to keep the senior shuttle running and exploring additional funding sources for evening and Sunday bus service. Caltrans announced that operational improvements for southbound Highway 101 between Pismo Beach and Arroyo Grande have been put on hold indefinitely. (2) South San Luis Obispo County Sanitation District (SSLOCSD). Continuing to move towards recycled water to be used for farm irrigation, and would benefit the City because they would not be taking well water. (3) Brisco/Halcyon/Hwy 101 Interchange Project Subcommittee. Deferred to staff; City Manager Adams provided a status update. (4) Other. Reported that the Recreation Center Subcommittee has its first meeting tomorrow. b. MAYOR PRO TEM JOE COSTELLO: (1) Zone 3 Water Advisory Board. Met January 15`h; did not attend; however, it was a brief meeting and there was no reportable action. (2) Air Pollution Control District (APCD). Selected new Chair; the Board continues to address. budget issues and find long term solutions; the Board approved fee increases. (3) Fire Oversight Committee. Meets next week; nothing new to report. Continued operations and training among the agencies is working well. (4) Other. None. c. COUNCIL MEMBER JIM GUTHRIE: (1) South County Area Transit (SCAT). Board is dealing with similar State issues with funding and will be looking at potential rate increases. (2) California Joint Powers Insurance Authority (CJPIA). No report. (3) Other. Attended the Tourism Committee meeting. A public workshop will be held an February 26`h at the South County Regional Center. Minutes: City Council Meeting Tuesday, February 10, 2009 Page 11 d. COUNCIL MEMBER ED ARNOLD: (1) Integrated Waste Management Authority Board (IWMA). The IWMA received a grant to provide containers to pharmacies for disposal of sharps. (2) Economic Vitality Corporation (EVC). Reorganization meeting held; Supervisor Adam Hill is on the Board and will be the EVC representative at the Supervisor level. Also discussed the airport expansion. (3) Other. None. e. MAYOR PRO TEM CHUCK FELLOWS: (1) South County Youth Coalition. (2) County Water Resources Advisory Committee (WRAC). There have been three meetings since last report. With regard to the Laetitia Ranch Development project, the WRAC formed a subcommittee to review the Draft EIR and a subsequent report was prepared and sent to the SLO County Water Resources Engineer. With regard to Quagga mussels, there has been no discovery of mussels in the local lakes. The water at Lopez Lake is at 61 % of capacity compared to 67% last year at this time. (3) Other. None. 13. CITY COUNCIL MEMBER ITEMS: None. 14. CITY MANAGER ITEMS: None. 15. COUNCIL COMMUNICATIONS: Mayor Ferrara distributed a packet of letters sent to the Governor, Assembly Members, Senators, and the State Controller regarding Assembly Bill 38, combining the Office of Emergency Services and the Office of Homeland Security. He referred to the temporary appointment of Matthew Bettenhausen as Secretary of the new agency, Cal EMA, which contradicts the guidance that was given by two analyses that were done on combining the two agencies. He expressed concern about the takeover of all emergency management functions in the State by the California Military Department, which was not the intended outcome of AB-38. Mayor Ferrara also noted he distributed a copy of a response letter he wrote to a citizen who sent in a letter regarding Wal-Mart and the vacant lot next to it. He stated that The Tribune had published her letter prior to his communications with her, and said that The Tribune would be doing afollow- up article on the matter. Council Member Amold thanked staff for providing the grant tracking status report. Council Member Fellows reported that Public Works had held a public workshop concerning City sidewalk projects and it was well attended. Mayor Ferrara report that Bob Lund and Director Spagnolo went door to door with the Centennial Plaza concept to gain feedback from the Village merchants. He stated the merchants were appreciative of the contact and information. 16. STAFF COMMUNICATIONS: City Manager Adams reported that the water workshop on March 5°i has been postponed. Minutes: City Council Meeting Tuesday, February 10, 2009 17. COMMUNITY COMMENTS AND SUGGESTIONS: None. 18. ADJOURNMENT Mayor Ferrara adjourned the meeting at 11:23 p.m. Tony Ferr , J1A yor ATTEST: 4~ Kelly Wets ore ity Clerk/Agency Secretary (Approved at CC Mtg 3-/o aoo9 Page 12