R 4185RESOLUTION N0.4185
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE ADOPTING VARIOUS UPDATED JOB DESCRIPTIONS
AND ESTABLISHING SEVERAL SALARY RANGES
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to establish job descriptions for the positions of Executive
Secretary/Deputy City Clerk, Planning Manager, and Parking Enforcement Officer,
copies of which are attached hereto as Exhibit "A", Exhibit "B", and Exhibit "C" and
incorporated herein by this reference; and
WHEREAS, the City Council of the City of Arroyo Grande ("City) deems it in the best
interest of the City to establish a salary range for the positions of Executive
Assistant/Deputy City Clerk, Planning Manager, part-time Assistant Engineer and part-
time Administrative Secretary.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby establish the positions of Executive Secretary/Deputy City Clerk,
Planning Manager and Parking Enforcement Officer to perform the duties and
responsibilities set forth in the job descriptions so attached as Exhibit "A", "B" and "C"
respectively.
The full-time positions of Executive Assistant/Deputy City Clerk and Planning Manager
will be placed on the Management Salary Schedule as follows:
Rance LOW MID HIGH POSITION
M-30 3,941 4,346. 4,793 Executive Secretary/Deputy City
Clerk
M-39 4,922 5,427 5,984 Planning Manager
The permanent part-time position of Administrative Secretary and the temporary part-
time position of Assistant Engineer shall receive the rates of pay as follows:
POSITION START 1 YEAR 2 YEARS 3 YEARS (+)
PAY SERVICE SERVICE SERVICE
Administrative Secretary $19.61 $20.59 $21.62 $22.70
Assistant Engineer $25.69 $26.97 $28.32 $29.74.
This Resolution shall become effective as of May 26, 2009.
RESOLUTION N0.4185
PAGE 2
On motion of Council Member Guthrie, seconded by Council Member Costello, and on
the following roll call vote, to wit:
AYES: Council Members Guthrie, Costello, Fellows, Arnold, and Mayor Ferrara
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 26th day of May 2009.
RESOLUTION NO. ~1$$
PAGE 3
TONY F A, MAYOR
ATTEST:
KELLY MO ,CITY CLERK
APPROVED AS TO CONTENT:
STEV ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIM HY J. EL, TY ATTORNEY.
Exhibit "A"
CITY OF ARROYO GRANDE
EXECUTIVE ASSISTANTIDEPUTY CITY CLERK
Class spec cations are intended to present a descriptive list of the range of duties perormed by
employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
To perform a wide variety of responsible, confidential and complex administrative, technical,
programmatic, and secretarial duties in support of the Director of Legislative and Information Services
and City Clerk, City Manager and the City Council; to serve as Deputy City Clerk; to maintain official City
records; to participate in planning, coordinating, and supervising the operation of the administrative
support functions; fo serve as a liaison with City departments, staff, outside agencies and the general
public; and to attend meetings and prepare reports.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Director of Legislative and Information Services and City Clerk, and
City Manager.
Exercises direct supervision over assigned technical and clerical staff.
- Essential and other important
may include, but are not limited to,
Essential Functions:
1. Perform a wide variety of responsible, confidential, and complex administrative, technical,
programmatic, and secretarial duties for the Director of Legislative and Information Services and
City Clerk, City Manager and City Council.
2. Serve as Deputy City Clerk; assisting in the maintenance of official City records including
resolutions, ordinances, deeds, agreements, and other files; sign, notarize, certify, record, and
transmit City documents; administer Oaths of Office; participate in City Council agenda process;
participate in organizing and conducting municipal or special City elections; assist in reviewing
and filing of campaign statements and conflict of interest documents of City Council, advisory
boards, and designated employees; assist in the liability claim process; attend City Council and
other public meetings as needed and record actions taken.
3. Serve as liaison between the City Manager, City Council, City staff, the general public, and
outside agencies; screen calls, visitors, and mail; receive and distribute incoming mail; respond to
complaints and sensitive requests for information and assistance; prepare comprehensive
reports, agendas and minutes of meetings; research information related to City regulations and
departmental policies, procedures, systems, and precedents; assist the public and other staff in
interpreting and applying City policies, procedures, codes, and ordinances.
4. Assist in the administration of the City's records management program including filing, following
established records retention guidelines, and operating and maintaining the document imaging
system.
5. Provide responsible staff assistance and administrative support to the City Manager and City
Council as needed.
CITY OF ARROYO GRANDE
Executive Assistant/Deputy City Clerk (Continued)
Page 2
6. Coordinate calendar and scheduling of activities, meetings, and various events for the City
Manager and City Council; coordinate assigned activities with City departments, the public and
outside agencies; coordinate and process travel arrangements.
7. Assist in the preparation, maintenance and updating of various manuals; develop, create and
update forms, pamphlets, policies, procedures and reports.
8. Independently compose, compile and prepare correspondence, reports and related documents as
assigned.
9. Type, proofread and edit a wide variety of complex and confidential reports, letters, memoranda
and statistical charts; type from rough draft,. verbal instruction or transcribing machine;
independently compose correspondence related to assigned area of responsibility.
10. Utilize various computer and software applications; enter data, maintain, and generate reports
from various systems; create documents and presentations using word processing and
presentation software.
11. Collect information, design, and produce newsletter, brochures, proclamations, commendations,
and other specialized documents using designated software.
12. Assist in the preparation, administration, and monitoring of assigned budgets; compile annual
budget requests; recommend expenditure requests for designated accounts; monitor approved
budgets.
13. Review, research and summarize a variety of fiscal, statistical and administrative information;
prepare related reports and correspondence.
14. Maintain and order office, paper stock, and stationery supplies; prepare purchase orders; receive
invoices and check for accuracy; process payments.
15. Maintain City Hall postage machine.
16. Maintain master key book for City buildings.
17. Assist in a variety of department operations; perform special projects and assignments as
requested.
18. Supervise assigned technical and clerical staff.
19. Coordinate, and/or assist with, citywide recognition activities for employees, officials, or
volunteers.
20. Coordinate issues and recommendations involving citywide clerical staff and functions.
21. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
City organization, policies and procedures.
Operations, services and activities of all City departments.
Principles and practices of customer service.
CITY OF ARROYO GRANDE
Executive AssistanUDeputy City Clerk (Continued)
Page 3
Modern office procedures, methods and equipment including computers.
Techniques of business letter writing and report preparation.
Principles and procedures of record keeping.
Receptionist and telephone techniques and etiquette.
Principles and procedures of filing.
English usage, spelling, grammar and punctuation.
Basic mathematical principles.
Pertinent Federal, State and local codes, laws and regulations.
Abili to:
Perform complex and confidential secretarial and administrative support services involving the use of
independent judgment and personal initiative.
Understand the organization and operation of the City and of outside agencies as necessary to assume
assigned responsibilities.
Interpret and apply administrative and departmental policies and procedures.
Respond to requests and inquiries from the general public.
Prioritize work and perform multiple functions at once.
Supervise assigned lower level staff.
Independently prepare correspondence and memoranda.
Operate and use modem office equipment and software including computers, fax machines, printers and
copiers.
Type and/or enter data on a computer at a speed necessary for successful job pertormance.
Work independently in the absence of supervision.
Communicate clearly and concisely, both orally and in writing.
Work cooperatively with other departments, City officials and outside agencies.
Establish and maintain effective working relationships with those contacted in the course of work.
Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies
on sensitive issues in area of responsibility.
Maintain effective-audio/visual discrimination and perception to the degree necessary for the successful
pertormance of assigned duties.
Maintain physical condition appropriate to the pertormance of assigned duties and responsibilities.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way
to obtain the knowledge and abilities would be:
EXPerlence:
Five years of increasingly responsible administrative and secretarial experience involving frequent public
contact. Administrative support experience in a municipal or other governmental agency is highly
desirable.
Treinina•
Equivalent to completion of the twelfth grade supplemented by training in secretarial skills, office
procedures or a related field is desirable.
License or Certificate
Possession of, or ability to obtain, an appropriate, valid driver's license.
Possession of, or ability to obtain, a commission as a Notary Public.
CITY OF ARROYO GRANDE
Executive Assistant/Deputy City Clerk (Continued)
Page 4
WORKING CONDITIONS
Environmental Conditions:
Office environment; may travel from site to site; exposure to computer screens; extensive contact with the
general public.
Physical Conditions:
Essential functions may require maintaining physical condition necessary for walking, standing or sitting
for prolonged periods of time; light lifting and carrying; extensive use of computer, near visual acuity to
prepare and review correspondence and a variety of other documents.
Exhibit "B"
CITY OF ARROYO GRANDE
PLANNING MANAGER
Class specifications ara intended to present a descdptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION:
To perform a variety of supervisory and professional planning duties in support of the Community
Development department; to supervise and manage complex planning applications and current planning
work program; to ensure development project compliance with all applicable planning rules and
regulations; to serve as departmental and community liason and provide effective customer service to the
community and project applicants; and to perform a variety of professional tasks relative to assigned area
of responsibility.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Director of Community Development.
Direct supervision is provided to professional, technical and support staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other important responsibilities
and duties may include, but are not limited to, the following:
Essential Functions:
1. Perform professional. planning duties in support of the Community Development Department;
manage current planning work program.
2. Perform economic development duties in support of the Community Development Department.
3: Perform and manage complex and serisitive professional planning projects, researoh and analysis,
"and environmental studies.
4. Advise the Director of Community Development ott all planning-related matters.
5. Plan and organize workloads and staff assignments and ensure appropriate training is provided.
6. Evaluate operations and activities of assigned responsibilities.
7. Prepare reports on operations and activities, recommending improvements and modifications.
8. Attend evening and weekend meetings and serve as staff liason on a variety of boards, commissions
and committies. Prepare and present staff reports and other necessary correspondence.
9. Serve as acting Director of Community Development in his/her absence.
10. Supervise/manage various consultants in the performance of environmental studies and project
reviews.
Marginal Functions:
1. May serve as City liaison on regional planning issues, including urban and transportation planning
development projects.
CITY OF ARROYO GRANDE
Planning Manager (Continued)
Page 2
2. Perform related duties and responsibilities as required
QUALIFICATIONS
Knowledge of:
Operational characteristics, services and activities of a comprehensive urban planning program.
Principles and practices of urban planning and development.
Principles, methods and techniques of evaluating and assessing planning, zoning and land use issues.
Rules and regulations governing land use, zoning and related issues.
Methods and techniques of conducting statigtical analysis.
Modem office procedures, methods and equipment including computers and supporting software
applications.
Pertinent Federal, State and local laws, codes and regulations.
Abili to:
Perform professional planning duties.
Process and manage complex planning applications.
Manage multiple planning projects effectively on an on-going basis and meet firm deadlines.
Assist in developing and enforcing land use planning rules and regulations.
Research data and prepare reports.
Read and analyze technical, architectural and engineering plans.
Prepare clear and concise reports.
Analyze problems, identify alternative solutions and project consequences of proposed actions.
Present ideas and concepts persuasively before groups or in written publication.
Evaluate and prioritize tasks under deadlines.
Supervise/manage consultants and contract administration.
Interpret and apply Federal, State and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Be innovative, detailorientated, and experienced in highly visible/controversial projects.
Promote strong interpersonal skills to develop good working relationships at various levels and to resolve
complaints.
Provide effective supervision and staff management.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
Maintain effective audio/visual discrimination and perception to the degree necessary for the successful
performance of assigned duties.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities
is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: ,
Five years of increasing responsible urban planning experience.
Education:
Equivalent to a Bachelors degree from an accredited college or university with major course work
in urban planning or a related field.
License or Certificate
Possession of, or ability to obtain, an appropriate, valid driver's license.
CITY OF ARROYO GRANDE
Planning Manager (Continued)
Page 3
Environmental Conditions:
Office environment; some travel from site to site; exposure to computer screens; extensive contact with
the general public.
Physical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for walking,
standing or sitting for prolonged periods of time; light lifting and carrying; extensive use of the keyboard;
near visual acuity to prepare and review correspondance and a variety of other documents.
Exhibit "C"
CITY OF ARROYO GRANDE
PARKING ENFORCEMENT OFFICER
Class speafica6ons are intended to present a descdptive list of the range of duties penbrmed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION:
To pertorm a wide variety of tasks including, but not limited to, pertorming enforcement duties related to
parking control and parking regulations by issuing warnings and/or parking citations; performing vehicle
abatement; and/or performing administrative duties relative to the assigned area of responsibility.
SUPERVISION RECEIVED AND EXERCISED:
Receives general supervision from the Chief of Police, Police Commander or his/her designee.
ESSENTIAL FUNCTIONS-Essential and other important responsibilities and duties may include, but are
not limited to, the following:
Essential Functions:
1. Patrol City streets and parking lots on foot, on a bicycle, or in a vehicle; observes and/or marks
vehicles and determines conformity with applicable parking regulations; issues warnings and/or
citations as appropriate for violations of parking regulations, laws, or ordinances.
2. Locate abandoned vehicles by reviewing reports and citizen complaints and through pro-active
patrol activities; confirm through inspection or inquiry whether or not the vehicles are abandoned;
marks vehicles and pavement to corcoborate abandoned condition of vehicles; leave written
warnings on vehicles confirmed to be abandoned; notify last registered owner of a confirmed
abandoned vehicle of imminent towing; arrange for vehicles confirmed as abandoned to be towed as
appropriate; issue citations for violations of applicable parking regulations, laws, or ordinances
related to vehicle abandonment.
3. Provide information to the public and/or other public agencies regarding laws, regulations, or
ordinances related to parking, including but not limited to explaining reason(s) for the issuance of
warnings or citatioris to violators.
4. Prepare written documentation and/or appear in court and/or administrative hearings to provide .
factual information regarding contested parking violation citations and/or vehicle abatements.
5. Maintain logs and/or appropriate written documentations and records related to parking violation
citations, statistics, and job activities.
6. Input data related to job activities into computer.
7. Forward information regarding unpaid parking violation citations to the appropriate Department
contact to be submiHed to the Department of Motor Vehicles and/or a designated parking violation
citation administration contract vendor; monitor the pertormance of the designated parking violation
citation administration contract vendor.
8. Observe and report to a designated supervisor the need for maintenance or corrective work by the
City related to curb painting, stenciling, and/or vegetation trimming to maintain or improve parking
control.
Revised 05/04/09
CITY OF ARROYO GRANDE
Parking Enforcement Officer (Continued)
Page 2
9. Perform related duties and responsibilities as required
DESIRED QUALIFICATIONS:
Knowledge of:
Basic verbal and written English language and grammar to be able to reasonably communicate
information with the public and/or complete relevant written documentation required by job activities.
Modern office methods, practices and equipment.
Basic record keeping practices.
Basic principles and practices of report preparation.
Applicable federal, state and local laws, rules, and regulations.
Ability to:
Perform a variety of parking enforcement activities that is reasonably likely to be non-hazardous in nature.
Enforce parking laws, rules, and regulations and vehicle abatements in a professional manner with tact,
firmness as appropriate, and objectivity; evaluate reason(s) for parking violations and vehicle abatements
to determine if warnings or citations are most reasonably appropriate.
Listen to and comprehend complaints about parking violations and vehicle abatements.
Explain information about parking violations and vehicle abatements to the public in a manner that can be
reasonably comprehended including situations in which an individual may be upset and/or argumentative.
Interact effectively and courteously with the public.
Communicate clearly and concisely, both orally and in writing.
Read, comprehend, interpret, and apply City laws, rules, regulations, and Department procedures related
to parking violation enforcement and vehicle abatement.
Comprehend and follow written and verbal instructions including but not limited to those related to City
parking laws, rules, and regulations and vehicle abatements.
Work independently with minimal direct supervision.
Learn the geography of the City.
Leam police radiocommunication procedures.
Operate a motor vehicle with reasonable safety.
Maintain accurate records and prepare reports including electronic computer entries.
Testify in court and/or administrative hearings to provide factual information regarding contested parking
violation citations or vehicle abatements.
Work flexible hours including evening and weekends.
Establish and maintain effective and cooperative working relationships with those contacted in the course
of work.
Maintain effective audio-visual discrimination and perception needed for making observations,
communicating with others, reading, writing and operating assigned equipment.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the requin;d knowledge and abilities
is qualifying: A typical way to obtain the knowledge and abilities would be:
Experience:
One year of general work experience involving substantial public contact or work in and/orwith a law
enforcement agency.
Education
Equivalent to completion of the twelfth grade.
Revised 05/04/09
CITY OF ARROYO GRANDE
Parking Enforcement Officer (Continued)
Page 3
License or Certificate
Possession of, or ability to obtain, an appropriate, valid California class "C" driver's license.
Environmental Conditions:
Office/field environment; travel from site to site; exposure to computer screens, noise, dust, inclement
weather conditions; irregular work hours.
Physical Conditions:
Essential functions require maintaining physical condition necessary for walking or standing for prolonged
periods of time; maintaining a field of vision that enables quick movement while standing in or near
vehicular traffic to avoid being struck by a vehicle; moderate or light lifting or carrying; frequent standing
or walking; kneeling, stooping, or repeated bending; and operating motorized vehicles.
Revised 05/04/09
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande,.County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 41$5 is a true, full, and correct copy of said Resolution passed and
adopted at a Regular meeting of the City Council of the City of Arroyo Grande on the
26th day of May 2009.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 27`h day of
May 2009.
/t~_
KELLY ET ORE, CITY CLERK