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Minutes 1984-10-23 . ., c 0 CITY COUNCIL OCTOBER 23, 1984 ARROYO GRANDE, CALIFORNIA 7:30 P.M. The City Council met in regular session with Mayor B'Ann Smith presiding. Upon roll call Council Members Matt Gallagher, Karl Hogan, Mark Millis and Lawrence Vandeveer were present. PLEDGE OF ALLEGIANCE AND INVOCATION Council Member Hogan led the Pledge of Allegiance to our Flag. Counc i I Member Millis delivered the invocation. APPROVAL OF MINUTES On motion of Council Member Vandeveer, seconded by Council Member Millis, and unanimously carried, the Minutes for the Meeting of October 9, 1984, were approved as submitted. APPROVAL OF CHECKS On motion of Councilman Vandeveer, seconded by Councilman Hogan, and unanimously carried, Demand Checks No. 23660 through 23791, in the total amount of $132,157.53; and Payroll Checks No. 28838 through 28979, in the total amount of $85,082.66, were approved for payment as submitted. ORAL COMMUNICATIONS: None CONSENT AGENOA Councilman Hogan withdrew Item #7-b, and Mayor Smith withdrew Item #8-c for discussion. On motion of Councilman Vandeveer, seconded by Councilman Hogan, and unanimously carried, Consent Agenda Items #7 through #11, except #7-b and 8-c, and including all subtitles, were approved as recommended. 7. Minutes and Answered Agendas: REVIEW AND FILE. a. Parks and Recreation Commission Notes of 10/18/84. b. So. SLO Co. Sanitation District Minutes, 9/5, 12 and 19, 1984. c. . Safety Committee Minutes, 9/20/84. d. Parking and Traffic Commission Minutes, 9/17/84. e. Zone Three Advrsory Committee Notes, 9/20/84. 8. Reports: INFORMATIONAL ONLY. a. SCAT Performance Report, August, 1984. b. Handicapped Access to City Facilities. c. Planning Department Projects. 9. Award of Bids: RECOMMEND APPROVAL. a. Police Radar Unit Replacement. 10. Public Requests: RECOMMEND APPROVAL. a. Disabled American Veterans.,Fee Exempt License for "Forget Me Not" Sales. 11. Authorizations: RECOMMEND APPROVAL. a. Fair Oaks Storm Drain, Phase I, Progress Payment. 7-b. So. SLO Co. Sanitation District Minutes, 9/5, 12 and 19, 1984. Councilman Hogan said the group that passed the referendum had their say at the Sanitation District Meeting, and he estimated the costs to the City that would be involved for Bond Preparation, and a Special Election. He then read from the September 5th Minutes the remarks made by Mrs. Marie Cattoir. He said the referendum is a wonderful instrument for the public to use to protect themselves, but it should be read and understood before it is signed. 8-c. Planning Department Projects. Mayor Smith said she was very pleased with the Planning Department Projects being undertaken, along with General Plan review on land use circulation, zoning ordinances and conditions, and the Poplar Street area plan and others. L . -,--~-----_..- -- . c () ,- CITY COUNCIL OCTOBER 23, 1984 ARROYO GRANDE, CALIFORNIA PAGE TWO. Councilman Hogan asked who has the say on how many items must be completed on an Environmental Impact Report and who does the report. Planning Director Stan Eisner said the EIR guidelines which are adopted by the State, following the pro- cedures of the California Environmental Quality Act, spell out the items that have to be a part of the initial review when an applicant files for annexation or reorganization. He said a list of qualified consultants is maintained, who are qualified to gather and analyze data, draw conclusions, or make alternatives available to the Planning Commission and the Council for review. On motion of Counci Iman Mill is, seconded by Counci lman Gallagher, and unani- mously carried, to approved Consent Agenda Items #7-b and 8-c. Mayor Smith announced that Agenda Items #14-A and #14-B had been cancelled from the Agenda. ASSESSMENT DISTRICT 1981-1, SUPPLEMENTAL PETITION BY OTTSE Public Works Director Paul Karp said this matter was before Council abou.t six months ago with regard to approval of an Assessment District to create certain backbone improvements, namely: a portion of the frontage road, water transmission lines, a portion of James Way, a reservoir and pump station. He said at that time there was an interest on the part of the major developer (OTTSE) to include their tract public improvements for two of their developments which were under review by the Planning Commission. The City's District Counsel (F. MacKensie Brown) recommended that the District proceed without those improvements at that time since they required Ordinance changes, which would be added at a later date. Those Ordinance changes have been approved by the City Council and it is now appropriate for Counc i I to respond to the Petition, which incorporates tentative subdivision maps for Parcel Map AG 83-013 and Tract 1132 (those maps were displayed by Karp and discussed by the City Council). Mr. Karp read the title of the Resolution. On motion of Councilman Vandeveer, seconded by Councilman Millis, and unanimously carried, to dispense with further reading of the Resolution. RESOLUTION NO. 1805 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, MAKING FINDINGS ON SUPPLEMENTAL PETITION FOR AS5E5SMEN] DISTRICT NO. 1981-1. On motion of Councilman Vandeveer, seconded;by Councilman Hogan, for approval of the Resolution and discussion. On question, Mr. Karp explained lot line adjust- ments and improvements on a posted unrecorded map. On the following roll call vote, to wit: AYES: Councilmen Gallagher, Hogan, Millis, Vandeveer and Mayor Smith I NOES: None ABSENT: None the foregoing Resolution was passed and adopted on the 23rd day of October 1984. VILLAGE ARCHITECTURAL STANDARDS ADOPTION Mr. Eisner said work Is continuing on the development of standards for the architectural theme in the Village. He said the text is completed and the graphics are being prepared. He said the Merchant's Association has been working with the Planning Staff In preparing their own materials. He said he Is hopeful of having I a document completed and available for Council review shortly after the first of the year. I I City Manager Mack said he had reviewed the draft of the manual being prepared and that he was favorably impressed. He said he felt with the input from the , Merchant's Association and the graphics the manual could be of great value. I ! , Mr. Eisner said the historical interests will be further researched for , i inclusion in the manual.. I ! I , "n__ . c .:J CITY COUNCIL OCTOBER 23, 1984 ARROYO GRANDE, CALIFORNIA PAGE THREE. TALLY HO ROAD RIGHT OF WAY ACQUISITION Mr. Mack said Staff recommended that Council formally accept the three right of way deeds in hand, and said there were two more properties along the Tally Ho Road right of way to be finalized. Mr. Karp summarized the three contracts. On motion of Councilman Millis, seconded by Councilman Vandeveer, and unani- mously carried, to approve the right of way contract and accept the Grant Deed for Homer Lynn Smith and Carole Joanne Smith at 146 Tally Ho Road. On motion of Councilman Millis, seconded by Councilman Hogan, and unanimously carried, to approve the right of way contract and accept the Grant Deed for Ray G. Simmons and Beverley A. Simmons at 150 Tally Ho Road. On motion of Councilman Millis, seconded by Countilman Hogan, and unanimously carried, to approve the right of way contract and accept the Grant Deed for Juan B. Soto and Betty L. Soto, at 120 Tally Ho Road. OAK PARK BOULEVARD AGREEMENT Mr. Mack saId since the last meeting of the Council, he had met further with Pismo Beach officials to work ona concept regarding future city limit boundaries between Pismo Beach and Arroyo Grande on Oak Park Boulevard. TRAFFIC WAY UNDERGROUNDING PROGRESS REPORT Mr. Eisner said Staff had been meeting regularly with the representatives of . the utilities to organize the project. He said the target is to complete the engineering and design work in the spring or early summer of 1985, and prepare to do the undergrounding work in the fall of 1985, or early 1986, depending on weather conditions, bidding the project and lining up the contractors. Councilman Millis said about ten years ago the City had an Underground Utility Committee made up of a representative from each of the utilities, a Council Member, and Staff members. He said they met regularly and kept updated on the plan for the undergrounding of Branch Street. Mr. Mack said there is now a Utility Committee, but at this time they have no proposal to put forward for reaction from the public. He said they are in the process of setting out a work schedule for the technical aspects, which will come out in the spring or early summer, and a resulting proposal. Mayor Smith asked Staff to keep Council informed as to when and where the Committee will meet when they get on a regular time schedule. FAIR OAKS STORM DRAIN, PHASE II, AWARD OF BID Mr. Mack said bids had been received for the Fair Oaks Storm Drain, Phase II, and the low bid for $107,628,00 was from R. Burke Corporation. He recommended that Council authorize a transfer of $45,000.00 from the General Fund Budget, Civic Center Account to the Storm Drainage Project, so it can be completed this year. On motion of Councilman Hogan, seconded by Councilman Millis, and unanimously carried, to appropriate the additional funds transferred from the Civic Center Account and award the low bid for Fair Oaks Storm Drain, Phaseoll. ADJOURNMENT On motion of Councilman Millis, seconded by Councilman Hogan, and unanimously carried, to adjourn the Regular Session of the City Council at 8:13 P.M. i3'~~ MAYOR ATTEST: ---------