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Minutes 1983-03-22 r :) 301 CITY COUNCIL MARCH 22, 1983 ARROYO GRANDE, CALIFORNIA The City Council met in regular session with Mayor Smith presiding. On roll call, Council Members Lawrence E. Vandeveer, Matt Gallagher, Mark M. Millis, and Karl A.Hogan reported present. PLEDGE OF ALLEGIANCE Council Member Hogan led the Pledge of Allegiance to our Flag. Council Member Gallagher delivered the invocation. l APPROVAL OF MINUTES On motion of Council Member Vandeveer, seconded by Council Member Gallagher, it was unanimously voted to approve the minutes of March 8, 1983 as presented. APPROVAL OF WARRANTS On motion of Council Member Vandeveer, seconded by Council Member Gallagher, Demand Warrants #P503 through #P510 and #19490 through #19582 in the amount of $146,584.96 and Payroll Warrants #24569 through #24661 in the amount of $72,769.09 were approved and ordered paid. ORAL COMMUNICATIONS - None. APPROVAL OF CONSENT AGENDA ITEMS Council Member Vandeveer requested that item #D be withdrawn for discussion. On motion of Council Member Vandeveer, seconded by Council Member Hogan, it was unanimously voted to approve the Consent Agenda Items with the recommended 'courses of action, except item #D. D. Receipt of Legislative Bulletin from League of California Cities, No. 12-1983. RECOMMEND REVIEW: APPLICABLE ACTION, IF ANY, AND FILE. Council Member Vandeveer stated that he wished to oppose SB 778, Compulsory and Binding Arbitration, and requested that a letter be written to Senator Maddy stating this opposition. On motion of Council Member Vandeveer, se=nded by Council Member Smith, it was unanimously voted to authorize Staff to direct a letter to Senator Maddy and other involved legislators. Council Member Gallagher stated that he is opposed to the proposed Constitutional Amendment to Revise Article XIII A, Proposition 13. He stated that he would like discussion by Council on this matter and requested Staff to return with additional information. On motion of Council Member Vandeveer, seconded by Council Member Gallagher, it was unanimously voted to approve Consent Agenda item #D. A. Proclamation by Mayor B'Ann Smith of "Health Fair - 1983 in Arroyo Grande" on April 9, 1983 at site of Arroyo Grande High School 9-3 P.M., sponsored by Arroyo Grande Community Hospital. RECOMMEND MAYOR SO PROCLAIM. B. Recommendation to discontinue use of "old" alarm system, replaced by . new alarm system identified as "Early Warning System." RECOMMEND COUNCIL I REVIEW AND APPROVE PER STAFF RECOMMENDATION. '- C. Notification by the Hartford Insurance Company, Re. Requisite Changes in City Employees' .Deferred Camp Plan to comply with Internal Revenue Service and Update Contract with Hartford. FOR YOUR INFO AND REQUIRES MINUTE MOTION ACTION RE: CONTRACT. .E. . Receipt of Zone Three Advisory.Committee's Agenda, with accompanying data for meeting of March 17, 1983. RECOMMEND REVIEW AND FILE. F. Receipt of Answered Agenda, Re. Planning Commission Meeting of March 15, 1983. RECOMMEND REVIEW AND FILE. -- ----- ---~-- .------ 302 ~ 0 CITY COUNCIL MARCH 22, 1983 ARROYO GRANDE, CALIFORNIA PAGE TWO G. Receipt of Parks and Recreation Director's Report, Re. Parks and Recreation Commission Meeting of March 9, 1983. RECOMMEND REVIEW AND FILE. H. Receipt of Report, Re. Sales and Tax Cigarette Tax Revenue for First Quarter) 1983, as prepared by Finance Director. RECOMMEND REVIEW AND FILE. REPORT/RECOMMENDATION BY PUBLIC WORKS DIRECTOR, RE: ACCEPTANCE OF IMPROVEMENTS FOR PARCEL MAp.AG 79-838, JAMES WAY CENTER Public Works Director Karp reported that the referenced project " is located at the southeast corner of JarnesWay and.JOak Park Boulevard. The improvements have been completed for some time, but the developer has waited until just recently to provode as-built drawings for the water and sewer installation, which will tiedthe project with not only the two streets, but also the motel project just southerly of the reference parcels. The drawings have been completed and the instrument of credit posted to guarantee. completion of improvements should be released with Council's acceptance. Mr. Karp recommended approval subject to the following requirements: 1) Accept the sidewalk, water and sewer improvements constructed as conditions of approval of Parcel Map AG 79-838. 2) Authorize the release of the performance bond. On motion of Coun~il Member Vandeveer, seconded by Couneil Member Hogan, it was unanimously voted to accept Parcel Map AG 79-838 subject to the recommendations of Mr. Karp. RECOMMENDATION BY PUBLIC WORKS DIRECTOR RE: COUNCIL'S ACCEPTANCE OF IMPROVEMENTS, TRACT 1050, FARROLL HEIGHTS Public Works Director Karp stated that Tract 1050 is an attached housing development on the south side of Farroll Road. The imrpovements have been complebed but there is a problem.'.with the fire hydrants. The hydrants which have been installed have the wrong size nozzle onnone side and the correct hydrants will not arrive until next week. Mr. Karp recommended approval of the improvements subject to the replacement of the fire hydrants and that no occupancy be granted until the hydrants are changed. He recommended approval subject to the following requirements: 1) Accept.on behalf of the public, the public improvements constructed with Tract 1050, Farroll Heights. 2) Afber' the developer posts the customarY one year maintenance bond, the Staff should be authorized to release the developer's cash bond which guaranteed completion o~ improvements. 3) No occupancy be granted until the proper fire hydrants are installed. On motion of Council Member Hogan, seconded by Council Member Vandeveer, , it was unanimously voted to accept the improvements for Tract 1050 subject to the requirements as stated by Mr. Karp. REQUEST BY PUBLIC WORKS DIRECTOR FOR COUNCIL PERMISSION TO CALL FOR BIDS ON PROO'ECT NO. 60-90-83-1: PAINTING EXISTING STEEL TANK WATER RESERVOIR NO. 2, BRISCO HILL, AND BRIDGE STREET BRIDGE - PAINTING AND REPLACING EXISTING WOODEN SIDEWALK DECK Public Works Director Karp stated that the project has been budgeted from two funds for completion ~is fiscal year. The work at reservoir no. 2 will include repainting of the exterior of the steel reservoir, and pressure tank located easterly of Hillcrest Drive, north of Montego Street. The inside coating of the reservoir on the walls and floor is protected by cathodic protection. Repainting of the Bridge Street Bridge will include sandblasting, j and coating of the entire substructure and superstructure, as well as ! replacement of the wooden sidewalk deck. J , , I , I I , , - :) 303 CITY COUNCIL MARCH 22, 1983 ARROYO GRANDE, CALIFORNIA PAGE THREE The repainting is preventive maintenance and was recommended by the State Bridge engineer on his last inspection two years ago. The redecking of the sidewalk was added to the project as a result of numerous complaints the City received resulting from significant wear on those walkways. Council Member Hogan questioned if the painting for the reservoir could be postponed. Public Works Director Karp stated that the painting is needed due to rusting. On motion of Council Member Gallagher, seconded by Council Member Vandeveer, it was unanimously voted to approve the call for bids for project no. 60-90-83-1. , I CITY MANAGER' S STATUS REPORT RE: EUCALYPTUS TREES ON THE PIKE I City Manager Mack reported that he met with the respective property i owners last week and they agreed that the trees which are leaning be I '-' identified and removed; the City will trim and prune those trees which hang over the right of way; and the property owners on the north of The Pike will individually discuss with tree owners on the south of The Pike individual. tree problems identified without City or third party involvement. Mr. Mack added that thirty-eight of the trees were identified by Mr. Romain. as leaners. Tree owners had.not agreed yet. He recommended that the City pay for the selective trimming and prunning over the public right of way only after leaners were removed. Mr. Mack stated he was not prepared to recommend . city. financed involvement in privat<atree removal. He furth<ar recommended that someon<a be sought who will remove those trees in exchange for the wood. Mr. Fogostein, representing the property owners of Halcyon, indicated he would like to meet again. Mr.. Romain, representing the property owners on The Pike, stated that he would be agreeable to another meeting and he commented regarding the discussion of the cleanup of debris on The Pike. City Manager Mack added that he. agreed the City will remove debris which builds up from the street sweeper.. He stated that there was discussion regarding the traffic.problems on The Pike, which the Police Department is alneady monitoring; the possibility of a four-way stop at Elm Street and The Pike; and the possibility of a street light at Halcyon and The Pike. It was the consensus of Council to continue this item on the next meeting's agenda. SECOND READING OF ORDINANCE TO EFFECT AMENDMENT TO CHANGE DESIGNATED USES AND ZONING AND LAND USE OF LOT 2, TRACT 604, OAK PARK ACRES, TO ZONING CLASSIFICATION OF HIGHWAY SERVICE DISTRICT, REUBEN KVIDT Attorney Shipsey read the title of the ordinance. On motion of Council Member Vandeveer, seconded by Council Member Gallagher, it was unanimously voted to dispense with further reading of the ordinance. ORDINANCE NO. 291 C.S. AN ORDINANCE OF THE CITY OF ARROYO GRANDE AMENDING ORDINANCE NO. 246 C.S. BY AMENDING SECTION 1 THEREOF TO CHANGE THE PARTICULAR I USES PERMI'I'TED IN 'THE DEVELOPMENTAL PLAN I FOR PARCEL 2 I On motion of Council Member Vandeveer, seconded by Council Member ~.. Hogan, and on the following roll call vote, to wit: AYES: Council Members Vandeveer, Gallagher, Millis, Hogan, Mayor Smith I NOES: None ABSENT: None the foregoing Ordinance was passed and adopted this 22nd day of March, 1983. Council Member Millis stated he.\is concerned about the listing of additional parcels. Attorney shipsey stated that the listing of the additional parcels is merely procedure so that they are not deleted. " ---_.-- ---- 304 .~ C) CITY COUNCIL MARCH 22, 1983 ARROYO GRANDE, CALIFiDBNIA PAGE FOUR PROPOSED ORDINANCE TO EFFECT CHANGE OF TITLE FROM CITY ADMINISTRATOR TO CITY MANAGER Attorney Shipsey stated that this ordinance, requested by Council, is to change the title of the City Administrator to City Manager. He read the title of the ordinance. On motion of Council Member Vandeveer, seconded by Council Member Hogan, it was unanimously voted to dispense with further reading of the ordinance to constitute the first reading. STATUS REPORT RE: CITY-OWNED HOUSE - 803 CORNWALL AVENUE City Manager Mack stated that he has investigated alternative uses . -. , for the City-owned house at 803 Cornwall. The first alternative is rental of the house and it is est~ated the cost to bring the property to occupancy standards is $6,000. The monthly return through residential rental is estimated at $350 to $400. Use of the property for other than current use will reqmire relocating s~orage elsewhere. Storage replacement can be accommodated by a used aluminium or steel contamner (BX8X40) at an estimated cost of $4400 plus delivery. Mr. Mack stated the second alternative, and the one he recommends, is the parking lot development which is estimated at $7600. He recommended alternative two be budgeted for 1983-84. The amount of $7600 is broken down as follows: 1) Selling the structures to a mover or buyer $5,000 2) Foundation removall site preparation and improvement for parking lot 8,000 3) Replacing storage 4,600 Council Member Millis stated there is a need for parking for the Police Department and the property has been purchased for that purpose. Mr. Mack advised that fencing costs were int included in the estimates provided. Council Member Gallagher stated that fencing should be provided to insure secure parking vehicles and he preferred this matter be continued and discussed during budget sessions. Council Member Hogan stated that every piece of City property should be used to its fullest and the house should be rented. Council Member Millis moved to budget $7600 for alternative two for the 1983-84 budget and was seconded by Council Member Vandeveer. A.roll call vote was taken: AYES: Council Membe~s Vandeveer and Millis, Mayor Smith NOES: Council Members Gallagher and Hogan ABSENT: None STATUS REPORT RE: STAGECOACH ROAD DEVELOPMENT , TRACT 953 eity Manager Mack reported that he and Public Works Director Karp attended the Board of Supervisors meeting.with regard to Tract 953, the proposed development at the top of Stagecoach Road. The Supervisors included all of Staff's recommendations for the technical requirements on the subdivision. Mr. Mack said he will meet with supervisor Brackett for the development of some type of fringe area standards in those areas on the l transition zone between urban and rural. REPORT BY PUBLIC WORKS DIRECTOR RE: APPLICATION FOR STATE AND FEDERAL DISASTER ASSISTANCE - ADOPT RESOLUTION Public Works Director Karp stated that the proposed resolution authorizes himself and City Manager Mack to act on the City's behalf on the application for Federal Emergency Management Agency funds. There are 25 conditions attached to the resolution, Mr. Karp stated the estimated amount requested will be approximately $50,000, He recommended adoption of the resolution. Attorney Shipsey read the title of the resolution. On motion of Council Member Vandeveer, seconded by Council Member Hogan, it was unanimously voted to dispense with further reading of the resolution.. ~ .~ 305 C.!lTY COUNCIL MARCH 22, 1983 ARROYO GRANDE, CALIFORNIA PAGE FIVE RESOLUTION NO. 1691 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE CITY MANAGER AND THE PUBLIC WORKS DIRECTOR TO EXECUTE APPLICATIONS FOR FEDERAL FINANCIAL ASSISTANCE UNDER THE DISASTER RELIEF ACT On motion of Council Member Vandeveer, seconded by Council Member Hogan, and on the fOllowing. roll call vote, to wit: AYES: Council Members Vandeveer, Gallagher, Millis, Mayor Smith ,-. NOES: Council Member Hogan ABSENT , None the foregoing Resolution was passed and adopted this 22nd day of March, 1983. STAFF REPORT ON WATER SYSTEM IMPROVEMENTS Public Works Director Karp stated that the update is presented to advise Council of progress and how this might effect the Lopez shutdown scheduled later this year. The delay has been due. to bonds not being sold at the state level which would bring the proceds-:to the City for its loan. Mr. Karp stated'~e has been advised by the State and Council to hold up the bidding. The bonds are. scheduled for sale April 7, 1983. A schedule based on this date has been compiled with the City's consulting engineer for the project, Mr. Jim Garing. WRITTEN COMMUNICATIONS City Manager Mack reported that on April 11, 1983 at 4 P.M. there will be an administrative hearing required by law for the proposed uses of 1983-84 general revenue sharing funds. Council Member Hogan requested information of the 'Coast Watch' group. City Manager Mack stated that he has received communication from Mr. Emery Welker, coordinator for the Grover City Senior Citizens. The group has a contract with this city which provides revenues of $2352 this fiscal year to provide transportation for Arroyo Grande senior citizens to go to area restaurants once a week on Thursdays. Mr. Welker has advised that they will not be renewing the contract with the City for the coming year for the nutrition program for Arroyo Grande, but will continue the dial-a-ride service. Mr. Mack added that there are six persons from Arroyo Grande using the service at present. Mr. Welker will provide phone numbers of these persons so . that an assessment may be made as to the need for the program. Council Member Gallagher requested that consideration of Lease Sale 73 be placed on the next agenda for discussion and that Council go on record against the Sale. Council Member Millis agreed and requested that a resolution , be prepared. Council Member Hogan stated that individual council members I should speak either for or against this issue,/. but not as council members. I I ! ORAL COMMUNICATIONS , , \...... City Manager Mack stated that Fire Chief Marsalek has requested Council's authorization to purchase fifty.helmets for the Fire Department The helmets are now available for. $43.63 each, but will cost $58.50 each after March 31, 1983. On motion of Council Member Hogan, seconded by Council Member Vandeveer, it was .unanimously voted to authorize the purchase of fifty helmets for the Fire Department at $43.63 each. .,. -- -_._---- - -. _._-~-~ ..- 306 CITY COUNCIL MARCH 22, 1983 ARROYO GRANDE, CALIFORNIA PAGE SIX CLOSED SESSION Council adjourned to closed session at 9:10 P.M. and returned at 9:40 P.M. City Manager Mack read the title of a resmlution adjusting the salary of the Police Chief. On motion of Council Member Millis, seconded by Council Member Hogan, it was unanimously voted to dispense with further reading of the resolution. RESOLUTION NO. L692 '-, A RESOLUTION OF THE CITY COUNCIL OF THE CITY ) OF ARROYO GRANDE AMENDING RESOLUTION NO. 1668 I I ESTABLISHING A MINIMUM AND MAXIMUM COMPENSATION BY ADOPTING A SALARY SCHEDULE AND POSITION , ! CLASSIFICATIONS AND SALARY S~EPS WITHIN THE RESPECTIVE RANTES OF THE SALARY SCHEDULE, DESCRIBING METHODS OF ADVANCEMENT AND REPEALING PREVIOUS SALARY RESOLUTIONS On motion of Council Member Millis, seconded by Council Member Hogan, and on the following,:roll call vote, to wit: AYES: Council Members Vandeveer, Gallagher, Millis, Hogan, Mayor Smith NOES: None ABSENT: None the foregoing Resolution was passed and adopted this 22nd day of March, 1983. ADJOURNMENT On motion of Coun~il Member Gallagher, seconded by Council Member Millis, it was unanimously voted to adjourn at 9:45 P.M. ATTEST, ~<<1-t(kj 7II~~~ DEPUTY I Y CLERK .-