R 4304 RESOLUTION NO. 4304
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE APPROVING TEMPORARY USE
PERMIT 10 -013, AUTHORIZING CLOSURE OF CITY
STREETS AND USE OF CITY PROPERTY FOR THE 73
ANNUAL ARROYO GRANDE VALLEY HARVEST
FESTIVAL, FRIDAY AND SATURDAY, SEPTEMBER 24-
25, 2010
•
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival have
requested closure of City streets and use of City property; and
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival will be
responsible for the removal of all garbage and debris generated by the event.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
does hereby approve Temporary Use Permit 10 -013 authorizing the following actions and
use of the following described City property for the Harvest Festival:
1. "No parking/tow away" restrictions and use of the City parking area behind City Hall
from the entrance of Mason Street and extending to the area of the Gazebo and
Short Street for use between the hours of 5:00 p.m. Thursday, September 23, 2010
until 8:00 a.m. Sunday, September 26, 2010.
2. "No parking/tow away" restrictions and use of the parking area beginning at the
Gazebo and extending westerly to Bridge Street beginning at 12:00 p.m. Friday,
September 24, 2010 until 5:00 p.m. Saturday, September 25, 2010.
3. The use of the Heritage Square Park for various displays and contests from 8:00
a.m. to 6:00 p.m. on Saturday, September 25, 2010 for a variety of activities,
contests, and displays.
4. "No parking/tow away" restrictions" and use and closure of Short Street from
Nelson to the Swinging Bridge from 8:00 a.m. to 6:00 p.m. on Saturday,
September 25, 2010.
5. "No parking/tow away" restrictions and use and closure of Nelson Street from
Mason Street to Bridge Street from 8:00 a.m. to 6:00 p.m. on Saturday, September
25, 2010.
6. "No parking /tow away" restrictions and use and closure of Mason Street from Le
Point Street to Poole Street from 8:00 a.m. to 12:00 p.m. on Saturday, September
25, 2010.
RESOLUTION NO. 4304
PAGE 2
7. "No parking/tow away" restrictions and use and closure of Bridge Street from the
Lucia Mar Unified School District Parking lot to Branch Street from 8:00 a.m. to
6:00 p.m. on Saturday, September 25, 2010.
8. "No parking/tow away" restrictions and use and closure of Kiwanis Park, Olohan
Alley from Bridge Street to Short Street and the parking lot of 300 East Branch
Street (former Farm Credit West) from 12:00 p.m. to 9:00 p.m. on Friday,
September 24, 2010 and from 8:00 a.m.until 6:00 p.m. on Saturday, September 25,
2010.
9. The use of the City's electrical service as needed for the lighting of booths, sound
system, and contests.
10. That the City Council authorizes "no parking/tow away" restrictions and closure of a
portion of East Branch Street from U.S. Highway 101 to Stanley Avenue.
11. That the Arroyo Grande Police Department will control traffic around the parade
route, and police officers will be stationed to give instructions to motorists on
detouring the parade route.
12. That three parking spaces on Mason Street at the corner of Nelson Street, adjacent
to Nelson Green be reserved for vehicles associated with the petting zoo.
BE IT FURTHER RESOLVED, that the following streets shall be closed with "no
parking/tow away" restrictions for the Harvest Festival Parade on Saturday, September 25,
2010, from 8:00 a.m. to noon: West and East Branch Street from Rodeo Drive to
Highway 227 (Bus Barn), Old Ranch Road from West Branch Street to the end of the
City owned property, Wesley Street between Larchmont and West Branch Street, Traffic
Way to Station Way, North Mason Street to Tally Ho Road, Tally Ho Road from East
Branch Street to James Way and South Mason Street to Poole Street.
BE IT FURTHER RESOLVED, that the organizers of the Harvest Festival will adhere to
certain requirements and conditions imposed by the City regarding cleanup and traffic
control and all other applicable conditions of the Temporary Use Permit with the above
findings and subject to the conditions as set forth in Exhibit "A ", attached hereto and
incorporated herein by this reference.
On motion by Council Member Costello, seconded by Council Member Ray, and by the
following roll call vote, to wit:
AYES: Council Members Costello, Ray, Fellows, Guthrie, and Mayor Ferrara
NOES: None
ABSENT: None
The foregoing Resolution was passed and adopted this 14 day of September 2010.
RESOLUTION NO. «30g
PAGE 3
\ i- £ a 4 . t
TONY FER MA
ATTEST:
Li dthAliat
KELLY T RE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
4
TI i HY C :. EL, CITY ATTORNEY
RESOLUTION NO. 4304
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL
TEMPORARY USE PERMIT 10 -013
73 ANNUAL HARVEST FESTIVAL
GENERAL CONDITIONS:
1. The applicant shall ascertain and comply with all State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on
file in the Community Development Department.
3. The event organizers shall comply with all of the Conditions of Approval for
Temporary Use Permit 10 -013.
4. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its agents, officers, or employees because of the issuance of said
approval, or in the alternative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and
attomey's fees which the City, its agents, officers or employees may be required by
a court to pay as a result of such action. The City may, at its sole discretion,
participate at its own expense in the defense of any such action but such
participation shall not relieve applicant of his/her obligations under this condition.
RECREATION AND MAINTENANCE SERVICES CONDITIONS:
5. The Harvest Festival Committee is to contact the Recreation and Maintenance
Services Department no later than September 17, 2010 regarding the number and
location of trash receptacles to be placed in the downtown area.
6. The Harvest Festival Committee is responsible for disposal of its garbage into large
trash containers. The Harvest Festival Committee is responsible for providing a
small cargo dumpster (20 cubic yards) in addition to required trash containers.
7. The Harvest Festival Committee is responsible for providing trashcan liners for all
trash containers.
8. The Harvest Festival Committee is responsible for providing additional restroom
supplies for the festival. Should the City provide these supplies, the Harvest
Festival Committee will reimburse the City for the cost of these supplies and related
staff time.
RESOLUTION NO. 4304
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9. Restroom facilities, barricades, signing and detour routes shall be provided by
applicant.
10. The event organizers shall provide (pay for) all traffic barricades and delineators.
The Recreation and Maintenance Services will place the barricades and
delineators, including appropriate "no parking /tow away" restriction signs.
11. The event organizers shall place an advertisement in the September 17, 2010
edition of the Five Cities Times -Press Recorder advising residents of street
closures and "no parking/tow away" restrictions.
12. The event organizers shall mail or hand deliver a notification of street closures to
every property located within the area where street closures will occur.
13. The event organizers shall provide a $1,000,000 commercial general liability
insurance policy naming the City as additional insured subject to the approval by
the City Attorney. Proof of insurance shall be submitted to the Director of
Administrative Services ten (10) days before the event.
14. The event organizers shall contact the Recreation and Maintenance Services two
weeks prior to the event to check on the status of street maintenance/construction
activities. The Recreation and Maintenance Services may require the event
organizers to provide temporary construction (orange plastic) fencing around areas
designated as potentially hazardous.
BUILDING AND FIRE DEPARTMENT CONDITIONS:
15. All food booths (cooking) must comply with the Fire Department guidelines.
16. A handicapped accessible toilet shall be included where other portable toilets are
located.
17. All electrical must be inspected by the Building and Life Safety Division prior to the
event opening.
18. Emergency access must be maintained to the satisfaction of the Director of Building
and Fire.
19. The use of generators must be reviewed and approved by the Director of Building
and Fire.
20. All tape used for marking the booth locations shall be removed by the event
organizers.
21. All food booths (cooking) must comply with the Fire Department guidelines, and
must have County Health Department approval. Booth applicants must comply
RESOLUTION NO. 4304
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with Fire Department guidelines, and will ensure total compliance of booth
operators. Five Cities Fire Authority will not allow non - compliant booths to
operate.
22. The project shall comply with the most recent edition of the California State Fire
and Building Codes and the International Building and Fire Codes as adopted by
the City of Arroyo Grande. Specifically, all temporary- wiring provisions of the
C.E.C. must be met.
23. The Building and Fire Department must inspect all food booths, generators and
temporary electrical service prior to the opening of the event. Emergency access
must be maintained to the satisfaction of the Five Cities Fire Authority. A detailed
chart or map will be provided to the Fire Chief for approval prior to the event,
showing placement of all booths, to include actual dimensions of access
pathways for fire apparatus and emergency vehicles.
24. Per the approval of the Fire Chief, there will be ambulance service dedicated to
the event.
25. The use of generators must be reviewed and approved by the Building and Fire
Department.
26. All fire lanes must be posted and enforced in accordance with Police and Fire
Department guidelines. Fire lanes and access must be approved by the Fire
Chief.
27. The applicant shall identify an individual to act as liaison with the Fire
Department for the purpose of maintaining life and safety.
28. Prior to opening the event, the fire access road shall be posted. The applicant
shall provide continuous enforcement of the fire access road during the event.
POLICE DEPARTMENT CONDITIONS:
29. The Police Department shall obtain the necessary permit from Caltrans to close the
entrance and exit ramps of U.S. Highway 101 at East Grand Avenue.
OFFICIAL CERTIFICATION
I, KITTY NORTON, Deputy City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4304 is a true, full, and correct copy of said Resolution passed and
adopted at a Regular meeting of the City Council /Redevelopment Agency of the City of
Arroyo Grande on the 14 day of September 2010.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 16 day of
September 2010. ni
KITT I�TON, DEPUTY CITY CLERK