R 4320 RESOLUTION NO. 4320
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ESTABLISHING A JOB DESCRIPTION AND
SALARY RANGE
WHEREAS, the City of Arroyo Grande currently has both a Child Care Coordinator and
Facilities Coordinator; and
WHEREAS, the current Facilities Coordinator will be retiring at the end of 2010; and
WHEREAS, the City Council deems it in the best interest of the City to combine the two
Coordinator positions; and
WHEREAS, the City Council deems it in the best interest of the City to establish a job
description for the position of "Recreation Coordinator ", a copy of which is attached
hereto as Exhibit "A" and incorporated herein by this reference; and
WHEREAS, the City Council deems it in the best interest of the City to establish a
salary range for the position of Recreation Coordinator, which position will be placed on
the full -time salary schedule.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby establish the position of Recreation Coordinator to perform the
duties and responsibilities set forth in the job description so attached as Exhibit "A ".
The permanent full -time position of Recreation Coordinator shall receive the rates of
pay as follows:
POSITION: Recreation Coordinator
Range 20 (SEIU)
A B C D E
$3,029 $3,180 $3,340 $3,507 $3,681
This Resolution shall become effective as of November 10, 2010.
RESOLUTION NO. 4320
PAGE 2
On motion of Council Member Fellows, seconded by Council Member
Ray, and on the following roll call vote, to wit:
AYES: Council Members Fellows, Ray, Costello, Guthrie, and Mayor Ferrara
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 9th day of November, 2010.
RESOLUTION NO. g3320
PAGE 3
TONY F A, MAYOR
ATTEST:
estl /4 '
KELLY T RE, CITY CLERK
APPROVED AS TO CONTENT:
TE N A AM , CITY MANAGER
APPROVED AS TO FORM:
TI ? rut,
HY J. MEL, CITY ATTORNEY
Exhibit A
CITY OF ARROYO GRANDE
RECREATION COORDINATOR
Class specifications are intended to present a descriptive list of the range of duties performed by
employees in the class. Specifications are not intended to reflect all duties performed within the
job. •
JOB OBJECTIVES
To oversee and coordinate the Children in Motion program and to coordinate scheduling of
facilities within the Recreation and Maintenance Services Department including overseeing the
operation of child care sites; preparation of required reports and responding to questions and
inquiries from parents; implementation of program goals and objectives, administering and billing
for facility use contracts, scheduling a variety of City facilities; and performing a variety of
administrative tasks in support of assigned area of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Recreation Supervisor. May exercise technical and functional
supervision over clerical, part-time, contract and volunteer staff.
ESSENTIAL FUNCTION STATEMENTS
The following tasks are typical for positions in this classification. Any single position may
not perform all of these tasks and /or may perform similar related tasks not listed here:
1. Oversee and coordinate Children in Motion program activities including overseeing the
operation of child care sites, preparation of required reports and responding to questions
and inquiries from parents.
2. Recommend and assist in the implementation of goals and objectives; establish schedules
and methods for providing child care services; implement policies and procedures.
3. Monitor program performance; recommend and implement modifications to systems and
procedures.
4. Prepare attendance, accident, weekly assignment and enrollment progress reports, parent
fee records and other related reports.
5. Oversee and monitor the operations of various child care sites; investigate complaints,
accidents and injuries that occur; collect payment envelopes from sites.
6. Coordinate preparation of the Parent Handbook and Staff Training Handbook.
7. Follow established procedures and guidelines to provide a safe, healthy and enriching
environment for children; enforce discipline policies with program participants and staff.
8. Meet with parents regarding problems and /or information related to the child care program;
respond to questions and inquiries as necessary.
9. Plan, coordinate and attend staff and on -site meetings; attend and participate in required in-
service training activities.
10. Participate in the selection of child care staff; provide or coordinate staff training; work with
employees to correct deficiencies; implement discipline procedures.
CITY OF ARROYO GRANDE
Recreation Coordinator (Continued)
Page 2
._ 11. Participate in the preparation and administration of the Children in Motion program budget;
prepare grants for child care funds.
12. Coordinate Economic Opportunity Commission (EOC) state contracts to pay child care
hours for low income families; enroll EOC participants into program; type payment letters to
participant families.
13. Maintain records of weekly participant payments; coordinate payment follow -up; issue
collection reports to appropriate credit bureaus.
14. Coordinate and prepare various paperwork for new staff including staff fingerprinting,
licensing and personnel action forms; maintain confidential staff files.
15. Promote and coordinate specific activities within the Children in Motion program; prepare
program event and facility marketing material including news releases, flyers, schedules of
events, pamphlets and brochures.
16. Monitor program compliance with laws, rules and regulations related to provision of child
care and related services. •
17. Maintain awareness of new developments in the field of child care; incorporate new
developments as appropriate into programs.
18. Oversee and coordinate the use and maintenance of various City recreational facilities
including assigned community centers and parks.
.— 19. Maintain a calendar of user groups; confirm reservations and explain policies and
procedures governing usage of assigned facilities; ensure proper forms and permits are
completed.
20. Receive and record payments for facility use; maintain current and accurate records of
payments or refunds and attendance at various recreation facilities.
21. Participate in monitoring and maintaining the assigned budget; maintain and review monthly
revenue and expenditure reports.
22. Evaluate the operational characteristics of various facility maintenance equipment; make
recommendations for the purchase or replacement of equipment.
23. Provide assistance to the general public; answer the telephone and respond to questions
and inquiries from the public; receive payments and issue receipts for recreation classes,
sports leagues and facility rentals; close out daily deposits.
24. Perform related duties and responsibilities as required.
25. Assist the Recreation Supervisor with various sports related tasks, including preparation of
league standings, mailings, and phone calls to teams, referees, umpires and scorekeepers.
CITY OF ARROYO GRANDE
Recreation Coordinator (Continued)
Page 3
QUALIFICATIONS --
Knowledge of:
Basic operations, services and activities of a child care program.
Principles and practices of child care program development and implementation.
Basic procedures, methods and techniques of budget preparation and control.
Principles and practices common to the field of child care and recreation services.
Safe and acceptable operation of off -site child care facilities.
Principles and practices of record keeping and report preparation.
Methods and techniques of grant preparation.
Basic mathematical principles.
Methods and techniques of customer service and public relations.
Pertinent Federal, State and local laws, codes and safety regulations.
Basic operations and activities of a recreation facility use program.
Methods and techniques of scheduling and renting facilities for public use.
Principles and practices of effective public relations.
Applicable rules, regulations, policies and procedures governing use of City recreational facilities.
Modern office procedures, methods and equipment including computers
Ability to:
Coordinate and direct the Children in Motion child care program.
Recommend and implement goals and objectives for providing child care services and activities.
Plan, promote and implement child care activities.
Ensure off -site child care facilities are operating in accordance with established policies,
procedures and guidelines.
Respond to requests and inquiries from parents and program participants.
Elicit community and organizational support for child care programs.
Coordinate various personnel operations including fingerprinting, licensing and staff meetings.
Interpret and explain City policies and procedures.
Prepare and administer child care grants.
Prepare clear and concise reports.
Allocate limited resources in a cost effective manner.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Monitor participant payments and maintain accurate and confidential records and files.
Oversee and coordinate the use and maintenance of various City recreational facilities.
Effectively respond to requests and inquiries from the general public.
Effectively schedule facility use.
Assist with organization of special events.
Maintain accurate schedules, records and logs.
Ensure adherence to rules and regulations governing the use of City facilities.
Perform a variety of basic mathematical calculations.
Communicate clearly and concisely, both orally and in writing.
Communicate effectively with a diverse population.
Quickly accommodate unexpected changes in priorities, work schedules and emergencies.
Establish and maintain effective working relationships with those contacted in the course of work.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely provide the required knowledge
and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
CITY OF ARROYO GRANDE
Recreation Coordinator (Continued)
Page 4
Education:
Equivalent to the completion of the twelfth grade supplemented by college level course work
in child care, business administration or a related field.
Experience:
Two years of increasingly responsible experience in a child care program.
One year of experience in a recreational setting including some record keeping and scheduling
experience.
License or Certificate
Possession of, or ability to obtain, an appropriate, valid driver's license.
WORKING CONDITIONS
Environmental Conditions:
Child care facility and office environment; extensive contact with children and parents. Office and
field environment; limited exposure to adverse conditions such as dust, fumes, odors or noise.
Physical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for
walking, standing, stooping, squatting or sitting for prolonged periods of time; occasional heavy
lifting; repetitive movement and fine coordination using a computer keyboard.
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OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4320 is a true, full, and correct copy of said Resolution passed and
adopted at a Regular meeting of the City Council of the City of Arroyo Grande on the 9
day of November 2010.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 10 day of
November 2010.
KELLY E RE, CITY CLERK