CC 2018-01-09_09c Approval of Minutes_12-12-17ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, DECEMBER 12, 2017
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the City Council Meeting to order at 6:02 p.m.
2. ROLL CALL
City Council: Council Members Caren Ray, Barbara Harmon, Kristen Barneich, Mayor
Pro Tem Tim Brown, and Mayor Jim Hill were present.
Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Executive
Assistant/Deputy City Clerk Kitty Norton, Director of Community
Development Teresa McClish, Chief of Police Beau Pryor, and Director of
Public Works Bill Robeson.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Art Dagladillo, representing the Arroyo Grande Lions Club, led the Flag Salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
None.
5.b. Ordinances Read in Title Only.
Mayor Pro Tem Brown moved, Council Member Barneich seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Status Update on the Halcyon/Brisco Road/Highway 101 Interchange Project.
Community Development Director McClish provided a status update on the Halcyon/Brisco
Road/Highway 101 Interchange Project.
Mayor Hill invited public comment. Speaking from the public was: Alicia Lara, representative of
the Royal Oaks stakeholders group, thanked staff and requested that the website be updated
now to notify the community and to issue a press release.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were: Linda Osty, offered an
Invocation; Jim Guthrie, requested an update on the Facilities Management Plan and Budget as
it relates to the completion of sidewalks and ADA issues and the Economic Development Plan;
and Brad Snook, Surfrider Foundation, spoke about the Ocean Friendly Gardens Training
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Program and Certification. No further comments were received.
8. CITY MANAGER REPORT:
City Manager Bergman introduced Public Works Director Bill Robeson who provided an update
on the completion of the water mains flushing program and water sampling from the well heads;
and Police Chief Beau Pryor spoke regarding the 31st Annual Santa Cop Program.
9. CONSENT AGENDA
Council Member Ray requested Items 9.g. and 9.h. be pulled.
Mayor Hill invited public comment on the consent agenda. Speaking from the public were
Frank Schiro, Arroyo Grande, regarding the great job that staff has done to maintain the ball
fields and expressed concern regarding safety issues and wear and tear due to certain sports;
and Coleen Kubel, expressed concern regarding conditions of the ball fields and lack of places
to play sports and the need to keep the fields in good condition for all involved. No further
public comments were received.
Action: Mayor Pro Tem Brown moved, and Council Member Barneich seconded the motion to
approve Consent Agenda Items 9.a. through 9.f., with the recommended courses of action.
The motion passed on the following roll-call vote:
AYES: Brown, Barneich, Harmon, Ray, Hill
NOES: None
ABSENT: None
9.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period November 16, 2017
through November 30, 2017.
9.b. Consideration of Compensation Adjustments for Part-Time Employees.
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE ADOPTING COMPENSATION ADJUSTMENTS
FOR PART-TIME EMPLOYEES”.
9.c. Consideration of Approval of Minutes.
Action: Approved the minutes of the Special City Council/Successor Agency meeting
and the Regular City Council Meeting of November 28, 2017, as submitted.
9.d. Consideration of Time Extension 17-006; One Year Time Extension in Accordance
with the Subdivision Map Act and Arroyo Grande Municipal Code; Location – La
Canada/Blossom Valley Road (Tract 1998); Applicant – Castlerock Development;
Representative – Jason Tyra.
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE APPROVING A ONE-YEAR TIME EXTENSION FOR
VESTING TENTATIVE TRACT MAP NO. 01-001 AND PLANNED UNIT DEVELOPMENT
01-001 (TIME EXTENSION 17-006); APPLIED FOR BY CASTLEROCK DEVELOPMENT
CO.; LOCATED AT JAMES WAY AND LA CANADA”.
9.e. Consideration to Adopt a Resolution Approving an Application by Darren
Shetler/AGC Holding Corporation to Drill and Install a Temporary Well for Interim
Agricultural Use on Property Zoned Planned Development; APN 007-781-055;
Noyes Road.
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Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE APPROVING AN APPLICATION BY DARREN
SHETLER TO INSTALL A TEMPORARY IRRIGATION WELL FOR AGRICULTURAL
PURPOSES ON A PROPERTY ZONED PLANNED DEVELOPMENT; APN 007-781-
055; NOYES ROAD, ARROYO GRANDE”.
9.f. Consideration of a Safety and Security Measures Plan - Recreation Services
Building.
Action: Approved the use of funds intended for the Elm Street Community Center
Upgrade project, in an amount not to exceed $38,600, for the implementation of a critical
Safety and Security Measures Plan for the currently existing and operating Recreation
Services and childcare facility.
ITEMS PULLED FROM THE CONSENT AGENDA
9.h. Consideration of an Appropriation of Funds for the Annual Ball Field Renovation
at Soto Sports Complex.
Recommended Action: Approve an appropriation of $25,000 from the Park
Improvement Fund balance for annual ball field renovation at the Soto Sports Complex.
In response to questions from Council, City Manager Bergman explained that the renovation is
an annual expense to repair the fields and that staff will include community concerns during the
next budget process.
Action: Council Member Ray moved to approve an appropriation of $25,000 from the Park
Improvement Fund balance for annual ball field renovation at the Soto Sports Complex. Council
Member Barneich seconded, and the motion passed on the following roll-call vote:
AYES: Ray, Barneich, Harmon, Brown, Hill
NOES: None
ABSENT: None
9.g. Consideration to Approve the Reclassification of a Public Works Supervisor to
Public Works Manager.
Recommended Action: 1) Adopt a Resolution reclassifying the Public Works
Supervisor to a Public Works Manager position and establishing a job description and
salary range for the position and updating the management salary schedule; and 2)
Appropriate $9,100 from the General Fund for the balance of FY 2017-18.
In response to questions from Council, Public Works Director Robeson explained the additional
duties and responsibilities pertaining to the Manager position.
Action: Mayor Hill moved to: 1) Adopt a Resolution entitled: “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE RECLASSIFYING THE PUBLIC WORKS
SUPERVISOR TO A PUBLIC WORKS MANAGER POSITION AND ESTABLISHING A JOB
DESCRIPTION AND SALARY RANGE FOR THE POSITION AND UPDATING THE
MANAGEMENT SALARY SCHEDULE; and 2) Appropriate $9,100 from the General Fund for
the balance of FY 2017-18. Council Member Brown seconded, and the motion passed on the
following roll-call vote:
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AYES: Hill, Brown, Ray, Harmon, Barneich
NOES: None
ABSENT: None
10. PUBLIC HEARINGS
None.
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a. Consideration of a Request to Allocate $10,000 from the City’s In-Lieu Affordable
Housing Fund to the HomeShareSLO Housing Program.
Community Development Director McClish presented the staff report and recommended that the
Council not appropriate $10,000 from the City’s In-Lieu Affordable Housing Fund for the
HomeShareSLO program.
Anne Wyatt, Program Coordinator, HomeShareSLO, provided background information on the
program and requested inclusionary housing funding.
Council comments ensued regarding the timing of the request, the Jim Guthrie Community
Service Grant program, and performing public outreach in Arroyo Grande prior to any future
presentations to the Council.
Mayor Hill invited public comment. Speaking from the public was: Patty Welsh, regarding
animal regulations, in-lieu fees, and stability of the program. No further public comments were
received.
Action: Mayor Hill moved to not appropriate $10,000 from the City’s In-Lieu Affordable Housing
Fund for the HomeShareSLO program. Council Member Harmon seconded, and the motion
passed on the following roll-call vote:
AYES: Hill, Harmon, Barneich, Ray, Brown
NOES: None
ABSENT: None
12.b. Consideration of Selection of Council Member Ray as Mayor Pro Tem.
City Manager Bergman presented the staff report and recommended that the Council appoint
Council Member Ray as the Mayor Pro Tem for the next one-year period, pursuant to Council
policy.
Mayor Hill invited public comment. No public comments were received.
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Action: Mayor Hill moved to appoint Council Member Ray as the Mayor Pro Tem for the next
one-year period, pursuant to Council policy. Council Member Barneich seconded, and the
motion passed on the following roll-call vote:
AYES: Hill, Barneich, Harmon, Ray, Brown
NOES: None
ABSENT: None
13. COUNCIL COMMUNICATIONS
Mayor Hill thanked Mayor Pro Tem Brown for his service over the past year as Mayor Pro Tem
and acknowledged the retirement of Executive Assistant/Deputy City Clerk Kitty Norton and
thanked her for her years of service.
Council Member Harmon provided an update regarding Five Cities Fire Authority personnel who
are fighting the Santa Paula, Cedar, and Thomas fires.
Council Member Barneich discussed her participation in a ride-along with the Arroyo Grande
Police Department and encouraged anyone who is interested to participate.
Mayor Pro Tem Brown thanked Kitty Norton for her service to the City.
14. COMMUNITY COMMENTS AND SUGGESTIONS
John Keen, Arroyo Grande, provided a photograph to Council of a neighbor’s roof deck and
asked the Council to consider what their response would be if they saw this type of deck from
their back door. Mr. Keen explained that it is a legal deck under the new guidelines, with a
minor exception or adjustment of moving the stairs, and that there would be no appeal allowed;
and he stated that he believes any action by staff should be appealable and asked why this is
an exception; and Patty Welsh, Arroyo Grande, thanked Kitty Norton for her service to the City.
15. CLOSED SESSION
None.
16. ADJOURNMENT
Mayor Hill adjourned the meeting at 8:48 p.m.
Prepared by: Kitty Norton, Deputy City Clerk
___________________________
Jim Hill, Mayor
ATTEST:
___________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg __________)
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