ARC By-laws 2016-06-26BY-LAWS FOR THE
ARROYO GRANDE ARCHITECTURAL .REVIEW COMMITTEE
The Architectural Review Committee, hereinafter referred to as "ARC", is authorized to.
establish By-Laws; per Ordinance No. 547 C.S., for it's operation and conduct of business;
now, therefore, the ARC does hereby adopt the following rules and regulations for the
operation and conduct of its business;
A. Attendance of Members: Absence from three consecutive regular committee meetings
or twenty-five (25) percent of the regular meetings during any one-year period, without -
the formal consent of the council, shall constitute the resignation of such absent
member and the position declared vacant. (Ord. 547, 3(C), 2003)
B. Officers: At its first regular meeting in March, the members of the ARC shall elect a
chairperson and vice-chairperson, who shall hold office for one year. The duties of
such officers shall be as follows:
Sec. 1: Chairperson: The chairperson shall preside at all meetings; shall call all
special meetings, and shall perform such other duties as necessary.
Sec. 2: Vice-Chairperson: The vice-chairperson shall preside in the absence of the
chairperson, and shall perform such other duties as are assigned to him/her
by the chairperson, or ARC.
Sec. 3: Community Development Director: The Community Development Director,
or designee shall keep records· of the actions of the ARC.
C. Meetings: The regular meetings of the ARC shall be held on the first and third
Monday each month at 2:30 P.M. in the 2nd floor conference room, City Hall, Arroyo
Grande, California.
Sec. 1 : Special meetings may be called by the chairperson or by a majority of the
members of the ARC provided that written notice of such special meeting so
called shall be given to each member of the committee at least 24 hours in
advance of the time fixed for the meeting, and which notice shall contain the
time, place, and business to be transacted.
Sec. 2: The Community Development Director shall notify the public and the press of
all special meetings of the ARC, in accordance with the Brown Act.
Sec. 3: The ARC may at any meeting adjourn over to the next regular meeting by a
majority vote, or, may recess at a stated time, date and place for continuance
of the meeting. A copy of the order or notice of adjournment shall be
conspicuously posted on or near the door of the place where the adjourned
meeting was held within 24 hours after the time of the adjournment.
Sec. 4:. A majority vote will be required .to continue discussion of agenda times after
5:00 P.M., with a goal of meeting duration not to exceed four (4)_hours in
total length.
D. Quorum: When Quorum Missing: Should there not be a quorum present, the
members present may adjourn to a later date.
E. Voting:
Sec. 1: The chairperson or presiding officer shall call for a minute motion in the
transaction of all business and matters before the ARC.
Sec. 2: One member may demand the ayes and noes on any question.
F. Reconsideration: When a question has been put once and decided, and before the
action becomes effective or before the Council of the City of Arroyo Grande has taken
action, it shall be in order for any member who voted with the majority to move for a
reconsideration thereof, and such motion shall take precedence of all other questions,
except a motion to adjourn.
G. Conduct of Meetings: All business of the ARC shall be conducted according to "The
Standard Code of Parliamentary Procedure" by Alice Sturgis.
H. Committees: Special committees for particular purposes may be created by the
presiding officer with consent of committee members.
I. Representation: Representatives to appropriate Community or City meetings may be
designated by the presiding officer with the consent of the Committee.
ATTEST:
Warren Hoag
Chairperson
c
Date
Community Development Director
Date