CC 2018-02-13_09b Approval of CC Minutes_01-23-18ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, JANUARY 23, 2018
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Tim Brown, Kristen Barneich, Barbara Harmon, Mayor
Pro Tem Caren Ray, and Mayor Jim Hill were present.
Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of
Legislative and Information Services/City Clerk Kelly Wetmore,
Community Development Director Teresa McClish, Director of Public
Works Bill Robeson, Chief of Police Beau Pryor, Interim Director of
Recreation Services Sheridan Bohlken, Director of Administrative
Services Debbie Malicoat, Executive Assistant/Deputy City Clerk Jessica
Matson, and Associate Planner Matt Downing.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Jared and Maureen Sharon, representing Arroyo Grande Valley Kiwanis Club, led the Flag
Salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements:
None.
5.b. Ordinances Read in Title Only.
Council Member Barneich moved, Council Member Harmon seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Introduction of New Employee – Jessica Matson, Executive Assistant/Deputy City
Clerk.
City Clerk Wetmore introduced Jessica Matson as the City’s new Executive Assistant/Deputy
City Clerk and highlighted her educational and professional background.
6.b. Introduction and Oath of Office – Police Officer Vincent Buck.
Police Chief Pryor introduced Police Officer Vincent Buck, highlighted his educational and
professional background, and facilitated the badge pinning ceremony. City Clerk Wetmore
administered the Oath of Office to Officer Buck.
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7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were: Linda Osty, who offered an
invocation; Brad Snook, representing Surfrider Foundation, regarding an article he wrote on the
Diablo DeSalination project that is available on the Surfrider Foundation’s website, commented
on the Sanitation District’s objective to hire a District Administrator, and spoke regarding the
redundancy project as it relates to flooding; Patty Welsh, expressed concerns regarding the
holiday tree lights in the Village; and Ben Oakley, expressed concerns about speed and safety
on Sierra Drive and requested that the City review options for traffic calming and not wait until
the update of the City’s General Plan Circulation Element. No further comments were received.
8. CITY MANAGER REPORT:
City Manager Bergman referred to all of the work that is done in the community by volunteers
and acknowledged the amazing amount of work accomplished by the Arroyo Grande Kiwanis
Club. He also thanked and acknowledged the City’s Department Heads in their efforts to recruit
the very best people to work for the City.
9. CONSENT AGENDA
Council Member Brown and Mayor Pro Tem Ray requested Item 9.e. be pulled.
Mayor Hill invited public comment on the consent agenda items. No public comments were
received.
Action: Council Member Barneich moved, and Council Member Harmon seconded the motion
to approve Consent Agenda Items 9.a. through 9.h., with the exception of Item 9.e., with the
following recommended courses of action. The motion passed on the following roll-call vote:
AYES: Barneich, Harmon, Brown, Ray, Hill
NOES: None
ABSENT: None
9.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period December 16, 2017
through December 31, 2017.
9.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing of investment deposits of the City of Arroyo
Grande, as of December 31, 2017, as required by Government Code Section 53646(b).
9.c. Consideration of Resolution Accepting the Status Report on Development Impact
Fees (AB-1600).
Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE ACCEPTING THE STATUS REPORT ON
DEVELOPMENT IMPACT FEES (AB-1600)”
9.d. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of January 9, 2018,
as submitted.
9.f. Consideration of Acceptance of the Heritage Square Park Restroom Project, PW
2016-07.
Action: 1) Accepted the project improvements as constructed by S. Chaves
Construction, Inc. in accordance with the plans and specifications for the Heritage
Square Park Restroom Project, PW 2016-07; 2) Directed staff to file a Notice of
Completion; and 3) Authorized release of retention, thirty-five (35) days after the Notice
of Completion has been recorded, if no liens have been filed.
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9.g. Consideration of Acceptance of the Public Works Building Renovation Project,
PW 2015-17.
Action: 1) Accepted the project improvements as constructed by RK&G Construction,
Inc. in accordance with the plans and specifications for the Public Works Building
Renovation Project, PW 2015-17; 2) Directed staff to file a Notice of Completion; and 3)
Authorized release of retention, thirty-five (35) days after the Notice of Completion has
been recorded, if no liens have been filed.
9.h. Annual Water Supply and Demand Update.
Action: Received and filed the Annual Water Supply and Demand Report.
In response to a follow up question from Council Member Brown regarding Item 9.f., staff
provided a brief status update regarding the Heritage Square Park Restroom project.
ITEMS PULLED FROM THE CONSENT AGENDA
9.e. Consideration of Residential Lease for 202 East Le Point Street.
Recommended Action: Approve and authorize the City Manager to execute a
Residential Lease between the City of Arroyo Grande as the Landlord and Jena
Simmons and Chad Jackson as the tenants for the house located at 202 East Le Point
Street.
In response to questions from Mayor Pro Tem Ray regarding the current market value for rent,
Public Works Director Robeson provided an overview of the property, explained the rationale
behind the gradual increase in rent to move closer to market value, explained other
considerations such as the location of the house in the middle of a City owned parking lot, the
age of the structure, that there is no private yard, and there is car traffic through the parking lot
throughout the night. Staff then responded to questions from Council.
Mayor Pro Tem Ray commented she could not support the lease as proposed, stating that the
City should have a property manager determine the appropriate rent for the house, and that in
all fairness, the house should be publicly advertised for rent at market value.
Mayor Hill invited public comment. Speaking from the public was Patty Welsh, who agreed that
the house should be rented out at market rate value. No further public comments were received.
Action: Council Member Harmon moved to approve and authorize the City Manager to execute
a Residential Lease between the City of Arroyo Grande as the Landlord and Jena Simmons and
Chad Jackson as the tenants for the house located at 202 East Le Point Street. Mayor Hill
seconded, and the motion passed on the following roll-call vote:
AYES: Harmon, Hill, Brown, Barneich
NOES: Ray
ABSENT: None
10. PUBLIC HEARINGS
None.
11. OLD BUSINESS
None.
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12. NEW BUSINESS
12.a. Consideration of General Fund 10-Year Fiscal Forecast.
City Manager Bergman provided introductory comments and presented the staff report.
Director of Administrative Services Malicoat explained factors in determining the ten year
forecast and provided an overview of the model used to generate the forecast. City
Manager Bergman reviewed next steps and key dates in the budget process which would
include community outreach and additional Council meetings to determine budget priorities,
to provide an analysis and receive preliminary direction related to larger budget issues or
impacts, to review results of community outreach efforts and provide a preliminary budget
balancing strategy, to present a preliminary budget, and finally budget adoption in June.
Staff responded to questions from Council.
Mayor Hill invited public comment. Speaking from the public was Brad Snook, commented that
a community survey should be kept short, public engagement should be encouraged with the
intent to provide more information later, suggested using the Next Door social media application
to seek community input, and that the City should provide a continuous flow of information; Nick
Bondello, stated that he was notified of this item through Facebook and suggested using similar
public outreach tools and headlines; Jim Guthrie, suggested a one year budget and commented
that there is no way to reduce the budget significantly without cutting services, that decisions
should be made about what services to offer or not based on actual revenues, stated that
carryovers are an issue as it relates to transparency, suggested use of reserves, commented
that revenues have never been overestimated and that past difficulty has been with expenses,
and commented that the City never has every position filled; and Patricia Price, agreed that
early public outreach is important and that the City should be prepared for cutting services,
stated the presentation was excellent and should be incorporated into public outreach efforts,
commented on the Five Cities Fire Authority and suggested holding off on major decisions until
a measure can be placed on the ballot, and stated she would like to hear all options for fire
services with the pros and cons of each option. No further public comments were received.
Council comments ensued regarding efforts to reduce expenditures and potential efforts to
increase revenues; acknowledgment of the increasing CalPERS pension costs and the
requested increase in the City’s allocation for the Five Cities Fire Authority; that there is a need
to promote business growth and generate sales tax in the City; that there should be a
conservative approach with the use of reserves in the budget; the importance of community
engagement using as many methods as possible during the budget process to determine what
the community values in terms of services and programs; that the City cannot continue to rely
on personnel vacancies for cost savings; that the City should investigate the potential for
consolidation of departments or programs with other agencies; that the City needs to identify
mandated services; that the City should involve the Chamber of Commerce as part of the public
outreach efforts; support for a two-year budget; and concern about the rapid decline in
projections and the ability to raise revenue.
No formal action was taken. The report was received and filed.
13. CITY COUNCIL REPORTS
The Mayor and Council Members provided brief reports from the following committee,
commission, board, or other subcommittee meetings that they attended as the City’s appointed
representative.
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(a) MAYOR HILL:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Oversight Board to the Successor Agency to the Dissolved Arroyo
Grande Redevelopment Agency
(4) Other
(b) MAYOR PRO TEM RAY:
(1) California Joint Powers Insurance Authority (CJPIA)
(2) Economic Vitality Corporation (EVC)
(3) Tourism Marketing Committee
(4) Community Action Partnership San Luis Obispo (CAPSLO)
(5) Other
(c) COUNCIL MEMBER BROWN:
(1) San Luis Obispo Council of Governments/Regional Transit Authority
(SLOCOG/RTA)
(2) Integrated Waste Management Authority Board (IWMA)
(3) South County Transit (SCT)
(4) Brisco/Halcyon Interchange Subcommittee
(5) Other
(d) COUNCIL MEMBER BARNEICH:
(1) Zone 3 Water Advisory Board
(2) Homeless Services Oversight Council (HSOC)
(3) Other
(e) COUNCIL MEMBER HARMON:
(1) County Water Resources Advisory Committee (WRAC)
(2) Air Pollution Control District (APCD)
(3) Five Cities Fire Authority (FCFA)
(4) Other
14. COUNCIL COMMUNICATIONS
Council Member Barneich announced that the Five Cities Homeless Coalition will be sponsoring
a fundraiser on Saturday, March 3, 2018, at the Pismo Beach Golf Course. She also announced
that there will be a “Teens Helping Seniors Tech Clinic” to be held in the Council Chambers on
Saturday, January 27, 2018.
Mayor Hill stated that in light of the many recent natural disasters throughout the Country, he
would like staff to review the City’s emergency plans to update any information that is needed.
He thanked all of the first responders who respond to emergencies.
15. COMMUNITY COMMENTS AND SUGGESTIONS
Patricia Price asked if any direction was given on a one or two year budget; and Brad Snook
commented on the water report which referred to an increase in water consumption in 2017,
commented on water rates and infrastructure costs, and emphasized the importance of
continued water conservation. Mayor Hill responded to Ms. Price that it would be a two year
budget.
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16. CLOSED SESSION
None.
17. ADJOURNMENT
Mayor Hill adjourned the meeting at 9:08 p.m.
__________________________
Jim Hill, Mayor
ATTEST:
___________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg _________)
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