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CC 2018-02-13_09d Accept 2017 Street Repairs Project MEMORANDUM TO: CITY COUNCIL FROM: BILL ROBESON, PUBLIC WORKS DIRECTOR BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE 2017 STREET REPAIRS PROJECT, PW 2017-04 DATE: FEBRUARY 13, 2018 SUMMARY OF ACTION: Take action to accept the 2017 Street Repairs Project and begin the one-year warranty period for any defects that may arise. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: An allocation of $845,000 is included in the Capital Improvement Program budget pavement management program account for FY 2017/18. Approximately $85,300 was carried over from FY 2016/17 for a total available budget of $930,300 for design, construction, administration, inspection, etc. It is proposed that any unused funds be carried over to the pavement management program account for FY 2018/19. The recommended action will not impact staff resources. RECOMMENDATION: It is recommended the City Council: 1. Accept the project improvements as constructed by Souza Construction, Inc. in accordance with the plans and specifications for the 2017 Street Repairs Project, PW 2017-04; 2. Direct staff to file a Notice of Completion; and 3. Authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. BACKGROUND: On September 12, 2017, the Council awarded a construction contract to perform the 2017 Street Repairs Project to Souza Construction, Inc. in the amount of $531,316 and authorized the City Manager to approve change orders in the amount of $53,132. The contractor’s final construction cost for this project is $450,043.45. Item 9.d. - Page 1 CITY COUNCIL CONSIDERATION OF ACCEPTANCE OF THE 2017 STREET REPAIRS PROJECT, PW 2017-04 FEBRUARY 13, 2018 PAGE 2 The project consisted of street surface repairs which involved the grinding and repaving of isolated pavement failures on several streets in preparation of the 2017 Street Resurfacing project. The project also included full width pavement overlays on Los Berros Road and North Oak Park Boulevard, the replacement of four curb ramps for Americans with Disability (ADA) compliance on North Oak Park Boulevard, and the repair of uneven pavement adjacent to an existing concrete crosswalk on Courtland Street. ANALYSIS OF ISSUES: The contractor has completed the work in accordance with the approved plans and specifications within the contract timelines and under the available budget. There are no outstanding issues. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Accept the 2017 Street Repairs project; 2. Do not accept the project; 3. Accept the project but do not authorize release of retention; or 4. Provide direction to staff. ADVANTAGES: The project is complete and accepting the improvements will allow staff to close out the project. The repairs reduced project costs by addressing areas with the most significant repair needs prior to the slurry seal application, which reduces the need for a more costly full reconstruction project. The project implements the Council goal to support City infrastructure. DISADVANTAGES: No disadvantages have been identified. ENVIRONMENTAL REVIEW: No environmental review is needed to accept the project. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachment: 1. Notice of Completion Item 9.d. - Page 2 RECORDING REQUESTED BY ATTACHMENT 1 AND WHEN RECORDED RETURN TO: CITY CLERK CITY OF ARROYO GRANDE 300 EAST BRANCH STREET ARROYO GRANDE, CA 93420 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below. 2. The FULL NAME of the OWNER is: The City of Arroyo Grande 3. The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee 5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: NAMES ADDRESSES None 6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to: NAMES ADDRESSES None 7. All work of improvement on the property hereinafter described was COMPLETED January 4, 2018 8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: Souza Construction, Inc. 9. The street address of said property is: Various Streets within the City of Arroyo Grande, CA 10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: 2017 Street Repairs, PW 2017-04 Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. _________________________________________________ Bill Robeson, Public Works Director February 13, 2018, Arroyo Grande, California -- END OF DOCUMENT -- Item 9.d. - Page 3 THIS PAGE INTENTIONALLY LEFT BLANK Item 9.d. - Page 4