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CC 2018-02-13_09g Change Order_Womans Club ADA Project MEMORANDUM TO: CITY COUNCIL FROM: BILL ROBESON, PUBLIC WORKS DIRECTOR BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER SUBJECT: CONSIDERATION OF APPROVAL OF A CHANGE ORDER TO THE CONTRACT WITH RK&G CONSTRUCTION INC. FOR ADDITIONAL WORK RELATED TO THE CITY OF ARROYO GRANDE AND WOMAN'S CLUB COMMUNITY CENTER SITE ACCESSIBILITY IMPROVEMENTS PROJECT, PW 2016-10 DATE: FEBRUARY 13, 2018 SUMMARY OF ACTION: Take action to approve Contract Change Orders for additional work and associated costs necessary to keep construction progressing on accessibility improvements at the City of Arroyo Grande and Woman’s Club Community Center. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The Capital Improvement Program Budget includes $99,618 for the project which includes $62,251 of 2016 Community Development Block Grant (CDBG) funds. Staff time will be necessary to continue to provide oversight during project construction. RECOMMENDATION: It is recommended the City Council: 1. Approve Contract Change Orders with RK&G Construction Inc. in the amount of $9,559.36; and 2. Reallocate $9,559.36 of Local Sales Tax Funds from the Concrete Repairs program account to cover the subject project expenses. BACKGROUND: On November 28, 2017, the Council awarded a construction contract to perform the City of Arroyo Grande and Woman's Club Community Center Barrier Removal Project to RK&G Construction, Inc. in the amount of $72,289.40 and authorized the City Manager to approve change orders in the amount of $7,228.94. The work consists of the construction of a new American with Disability (ADA) accessible ramp and landing for two of the doors leading to the exterior patio, and a new ADA accessible path of travel Item 9.g. - Page 1 CITY COUNCIL CONSIDERATION OF APPROVAL OF A CHANGE ORDER TO THE CONTRACT WITH RK&G CONSTRUCTION INC. FOR ADDITIONAL WORK RELATED TO THE CITY OF ARROYO GRANDE AND WOMAN'S CLUB COMMUNITY CENTER SITE ACCESSIBILITY IMPROVEMENTS PROJECT, PW 2016-10 FEBRUARY 13, 2018 PAGE 2 from the rear of the building to an existing landing on the south side of the building near the parking areas. ANALYSIS OF ISSUES: During the course of construction, unforeseen field conditions have been identified. During detailed field measurements following excavation and initial footing placement, a need for additional grading, retaining wall material, labor and equipment has been identified in order for the exit route to meet ADA standards. Staff and the contractor have identified the additional work and associated costs necessary to keep construction progressing. The additional work is necessary to complete the project and funding is available from projected FY 2017-18 carryovers (unspent funds from the current fiscal years budget) in the Concrete Repairs program account; however, not within the previously authorized Council approved limits. Staff is requesting the Council approve Contract Change Orders in the amount of $9,559.36 to cover the additional work. Any unused funds will be returned to the Concrete Repairs program account. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve staff’s recommendations; 2. Do not approve staff’s recommendations; or 3. Provide direction to staff. ADVANTAGES: Approval of the Contract Change Order will allow the contractor to proceed with completing the project. DISADVANTAGES: Funds used to construct this project will be diverted from another budgeted project. ENVIRONMENTAL REVIEW: No environmental review is needed to approve the Contract Change Order. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Item 9.g. - Page 2