R 2017
9G
RESOLUTION NO. 2017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE AUTHORIZING ACTION COUNCIL MINUTES
AND ESTABLISHING PROCEOuRE FOR DUPLICATION
OF TAPED COUNCIL MEETINGS
WHEREAS, the establishment of action minutes of Council proceedings
, will provide a more cost-effective form of recording official Council proceedings;
",nd
WHEREAS, the retention of tapes will provide exact wording of all
actions and statements made by Council Members, Staff and Public; and
WHEREAS, all Council meetings will be taped and tile tape incorporated
as part of the official minutes.
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NOW, THEREFORE, BE IT RESOLVED by the City Council that the following
procedures are hereby established for the retention of Council minutes
for the official record.
SECTION 1. The City Clerk is authorized to provide action minutes
of any City Council meeting; at the Clerk's discretion, or upon request
of any member of the Council, a more detailed recording will be made when
sensitive issues, continued items or items of special tdstorical value
appear on the agenda.
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, SECTION 2. When requested by the City Attorney, the City Clerk is
authorized to hire a Court Reporter for recording and preparing a transcript
, of a Council meeting which considers any litigated or potentially litigated
I issue.
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, SECTION 3. All Council meetings, other than closed sessions, will
be taped and the tape incorporated as part of the offi cia 1 mi nutes. All
tapes will be preserved in a perman",nt manner or as set forth in an approved
Record Retention Schedule as approved by the City Council and in accordance
with State Law.
I SECTION 4. All Council action minutes, tapes or transcripts shall
, be made available to the public upon request. Copies of action minutes,
tape dupl icates or transcripts shall be furnished upon request to any member
of the public in accordance with the fee schedule hereby adopted:
Action Minutes: $ .20 per page
Tape Duplicates: $10.00 per tape
Transcripts: Actual transcript cost plus $20.00 for making
transcript arrangements.
On motion of Council Member Porter, seconded by Council Member Johnson,
and on the following roll call vote, to wit:
AYES: Council Members Porter, Johnson, Millis and Moots and Mayor
Mankins
NOES: None
ABSENT: None -'
the foregoing Resolution was passed and adopted this 3rd day of February,
1987.
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I MAY R
ATTEST: ~0d:1.t.t/ t1. Qtw-C:V
CITY CLEfI6"
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