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CC 2018-03-13_09e Acceptance of Santos Field Barrier Removal MEMORANDUM TO: CITY COUNCIL FROM: BILL ROBESON, PUBLIC WORKS DIRECTOR BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE SANTOS FIELD BARRIER REMOVAL PROJECT, PW 2017-01 DATE: MARCH 13, 2018 SUMMARY OF ACTION: Accept the Santos Field Barrier Removal Project that has improved accessibility for disabled users at the Soto Sports Complex and begin the one-year warranty period for any defects that may arise. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: An allocation of $76,600 is included in the Capital Improvement Program budget which includes $62,031 of 2017 Community Development Block Grant (CDBG) funds. The total cost of the proposed project is estimated at $76,600. The recommended action will not impact staff resources. RECOMMENDATION: It is recommended the City Council: 1. Accept the project improvements as constructed by Sansone Company, Inc. in accordance with the plans and specifications for the Santos Field Barrier Removal Project, PW 2017-01; 2. Direct staff to file a Notice of Completion; and 3. Authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. BACKGROUND: On November 28, 2017, the Council awarded a construction contract to perform the Santos Field Barrier Removal Project to Sansone Company, Inc. in the amount of $53,471 and authorized the City Manager to approve change orders in the amount of $5,347. The project consisted of the construction of an ADA accessible ramp from the Soto Sports Complex parking lot to the bleachers at Santos Field. The contractor’s final Item 9.e. - Page 1 CITY COUNCIL CONSIDERATION OF ACCEPTANCE OF THE SANTOS FIELD BARRIER REMOVAL PROJECT, PW 2017-01 MARCH 13, 2018 PAGE 2 construction cost for this project is $58,782.50 which included change orders to correct two incorrect point elevations, sleeve and repair existing fence posts, and install new fencing as opposed to salvaging damaged existing fencing. ANALYSIS OF ISSUES: The contractor has completed the work in accordance with the approved plans and specifications within the contract timelines and within the available budget. There are no outstanding issues. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Accept the Santos Field Barrier Removal Project; 2. Do not accept the project; 3. Accept the project but do not authorize release of retention; or 4. Provide direction to staff. ADVANTAGES: The project is complete and accepting the improvements will allow staff to close out the project. The project eliminates a previous barrier to ADA access at the Santos ball field. The project implements the Council goal to support City infrastructure. DISADVANTAGES: No disadvantages have been identified. ENVIRONMENTAL REVIEW: No environmental review is needed to accept the project. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachment: 1. Notice of Completion Item 9.e. - Page 2 RECORDING REQUESTED BY ATTACHMENT 1 AND WHEN RECORDED RETURN TO: CITY CLERK CITY OF ARROYO GRANDE 300 EAST BRANCH STREET ARROYO GRANDE, CA 93420 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below. 2. The FULL NAME of the OWNER is: The City of Arroyo Grande 3. The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee 5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: NAMES ADDRESSES None 6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR’S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to: NAMES ADDRESSES None 7. All work of improvement on the property hereinafter described was COMPLETED February 9, 2018 8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: Sansone Company, Inc. 9. The street address of said property is: 1275 Ash Street, Arroyo Grande, CA 10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: Santos Field Barrier Removal Project, PW 2017-01 Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. _________________________________________________ Bill Robeson, Public Works Director March 13, 2018, Arroyo Grande, California -- END OF DOCUMENT -- Item 9.e. - Page 3 THIS PAGE INTENTIONALLY LEFT BLANK Item 9.e. - Page 4