CC 2018-03-13_09f Amendment No 6_Bridge Street Bridge Project
MEMORANDUM
TO: CITY COUNCIL
FROM: TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF A SIXTH AMENDMENT TO AGREEMENT FOR
CONSULTANT SERVICES WITH QUINCY ENGINEERING, INC. FOR
THE BRIDGE STREET BRIDGE REHABILITATION PROJECT
DATE: MARCH 13, 2018
SUMMARY OF ACTION:
Amend an existing Agreement to allow additional engineering services to design the
temporary and permanent City owned waterline and sanitary sewer needed for the
Bridge Street Bridge Rehabilitation project.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The City has been successful in securing 100% funding through the Local Highway
Bridge Program (HBP) for the Bridge Street Bridge Rehabilitation project, including an
additional $100,000 for the utility design phase of the project. It is anticipated that
$68,805.93 will be used for the consultant agreement with the balance of $31,194.07 to
be available for city staff time, costs of copies and exhibits, and quality assurance.
RECOMMENDATION:
It is recommended the City Council:
1. Approve a Sixth Amendment to the Agreement for Consultant Services ("Sixth
Amendment") with Quincy Engineering, Inc. to include additional services;
2. Authorize the Mayor to execute the Sixth Amendment; and
3. Appropriate an additional $100,000 of Local Highway Bridge Program (HBP)
grant funds in the capital improvement program budget for the utility design
phase of the project.
BACKGROUND:
On May 22, 2012, the Council approved an agreement with Quincy Engineering, Inc. for
design phase services for the Bridge Street Bridge project. Subsequently, five additional
amendments to the Agreement for Consultant Services have been executed.
Item 9.f. - Page 1
CITY COUNCIL
CONSIDERATION OF A SIXTH AMENDMENT TO AGREEMENT FOR CONSULTANT
SERVICES WITH QUINCY ENGINEERING, INC. FOR THE BRIDGE STREET
BRIDGE REHABILITATION PROJECT
MARCH 13, 2018
PAGE 2
ANALYSIS OF ISSUES:
Existing utilities that are supported by the Bridge Street Bridge will need to be relocated
during and after construction. The cost for utility relocation is an eligible expense under
the HBP program. On July 25, 2017, Council approved a no cost increase Fifth
Amendment with Quincy Engineering, Inc. to perform an alternatives evaluation and to
prepare preliminary cost estimates for the permanent water line relocation and
temporary/permanent sanitary sewer line relocation. The alternatives evaluation was
presented to City staff and it was determined that for the temporary sanitary sewer line
relocation, a rented pre-fabricated truss would be the best alternative as it can also
provide pedestrian access across Arroyo Grande creek during construction. As a result,
$100,000 of HBP funds has been programmed for the design of the permanent water
line and sanitary sewer line relocations and for the temporary pre-fabricated truss
alternative.
It is proposed that a new task, through this Sixth Amendment, be added to the Quincy
Engineering, Inc. agreement for the design of the water and sanitary utility relocations.
In addition, a reallocation amongst the tasks within the current Quincy Engineering, Inc.
agreement is proposed through this Sixth Amendment. A reallocation is proposed to
cover various additional efforts such as a longer duration of project management, utility
and environmental coordination, and to prepare the revegetation plans, specifications
and estimates (PS&E), storm water requirements, and additional constructability review
and temporary bridge coordination efforts. These will be reallocated from budget tasks
that are under budget including conceptual sketches, environmental clearance,
geotechnical investigation, and public meetings.
The following table illustrates the proposed new utility design and reallocation costs
along with a corrected history of prior amendments:
Phase I
Prelim Eng
& Environ
Phase II
Final
Design
Utility Phase
Final
Design
Total
Original Contract – May 22, 2012
Quincy Engineering 467,000.00 390,000.00 0.00 857,000.00
City Staff / Cont Mgt / QA 64,400.00 58,500.00 0.00 122,900.00
Subtotal 531,400.00 448,500.00
0.00 979,900.00
Amendment No. 1 – May 27, 2014
Quincy Engineering 39,895.19 0.00 0.00 39,895.19
City Staff / Cont Mgt / QA 10,104.81 0.00 0.00 10,104.81
Subtotal 50,000.00 0.00 0.00 50,000.00
Amendment No. 2 – Jan 27, 2015
Quincy Engineering 22,003.00 78,089.83 0.00 100,092.83
City Staff / Cont Mgt / QA 3,276.98 11,630.19 0.00 14,907.17
Subtotal 25,279.98 89,720.02
115,000.00
Item 9.f. - Page 2
CITY COUNCIL
CONSIDERATION OF A SIXTH AMENDMENT TO AGREEMENT FOR CONSULTANT
SERVICES WITH QUINCY ENGINEERING, INC. FOR THE BRIDGE STREET
BRIDGE REHABILITATION PROJECT
MARCH 13, 2018
PAGE 3
Phase I
Prelim Eng
& Environ
Phase II
Final
Design
Utility Phase
Final
Design
Total
Amendment No. 3 – July 18, 2016
Quincy Engineering 0.00 0.00 0.00 0.00
City Staff / Cont Mgt / QA 0.00 0.00 0.00 0.00
Subtotal 0.00 0.00 0.00 0.00
Amendment No. 4 – March 16, 2017
Quincy Engineering 0.00 0.00 0.00 0.00
City Staff / Cont Mgt / QA 0.00 0.00 0.00 0.00
Subtotal 0.00 0.00 0.00 0.00
Amendment No. 5 – July 25, 2017
Quincy Engineering 0.00 39,585.65 0.00 39,585.65
City Staff / Cont Mgt / QA 0.00 -39,585.65 0.00 -39,585.65
Subtotal 0.00 0.00 0.00 0.00
Amendment No. 6 – March 13, 2018
Quincy Engineering 0.00 0.00 68,805.93 68,805.93
City Staff / Cont Mgt / QA 0.00 0.00 31,194.07 31,194.07
Subtotal 0.00 0.00 100,000.00 100,000.00
Totals
Quincy Engineering 528,898.19 507,675.48 68,805.93 1,105,379.60
City Staff / Cont Mgt / QA 77,781.79 30,544.54 31,194.07 139,520.40
Subtotal 606,679.98 538,220.02 100,000.00 1,244,900.00
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve a Sixth Amendment to the Agreement;
2. Do not approve a Sixth Amendment to the Agreement; or
3. Provide direction to staff.
ADVANTAGES:
Approval of the Sixth Amendment will allow for the design of both temporary and
permanent utility relocation which will be required as part of the project. Bringing the
Bridge Street Bridge up to standard loading conditions will remove the 3-ton maximum
load limit and would allow fire and delivery trucks to utilize Bridge Street as a route. The
project implements the Council goal to support City infrastructure.
DISADVANTAGES:
Some traffic related disruption within the Village will occur during construction activities.
Item 9.f. - Page 3
CITY COUNCIL
CONSIDERATION OF A SIXTH AMENDMENT TO AGREEMENT FOR CONSULTANT
SERVICES WITH QUINCY ENGINEERING, INC. FOR THE BRIDGE STREET
BRIDGE REHABILITATION PROJECT
MARCH 13, 2018
PAGE 4
ENVIRONMENTAL REVIEW:
No environmental review is needed to approve the Sixth Amendment.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Item 9.f. - Page 4
CONSULTANT SERVICES AGREEMENT
AMENDMENT NO. 6
This Sixth Amendment ("Sixth Amendment") to Consultant Services Agreement (“CSA”)
by and between the CITY OF ARROYO GRANDE (“City”) and QUINCY ENGINEERING,
INC. (“Consultant”) is made and entered into this 13th day of March 2018.
WHEREAS, the parties entered into a CSA dated May 22, 2012, for preliminary
engineering work on the Bridge Street Bridge Improvement project; and
WHEREAS, the First Amendment to the CSA was approved on May 27, 2014, which
included an increase in scope and fee to perform additional analysis and more detailed
costs estimates as requested by Caltrans to determine funding eligibility of the
rehabilitation alternative; and
WHEREAS, the Second Amendment to the CSA was approved on January 27, 2015,
which included an increase in scope and fee to carry two design alternatives through the
environmental process of Phase I, and to complete Phase II - Final Design Plans,
Specifications and Estimates (PS&E) and Permitting, and extended the contract the
Agreement term; and
WHEREAS, the Third Amendment to the CSA was approved on July 18, 2016, which
included a no cost change for extra work required to complete the project by a reallocation
within the existing budget; and
WHEREAS, the Fourth Amendment to the CSA was approved on March 16, 2017, which
included a no cost change for extra work required to complete the project by a reallocation
within the existing budget; and
WHEREAS, the Fifth Amendment to the CSA was approved on July 27, 2017, which
included an increase in scope and fee to perform prepare an alternatives evaluation and
preliminary cost estimates for the permanent waterline relocation and temporary/
permanent relocation of the existing sanitary sewer crossing Arroyo Grande Creek for
grant programming purposes; and
WHEREAS, the parties desire to further modify the CSA as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1. Section 1 (“TERM”) of the Agreement, shall be modified in its entirety to read as
follows:
This Agreement shall be extended and remain and continue in effect until May 22,
2020, unless sooner terminated pursuant to the provisions of this Agreement.
Item 9.f. - Page 5
2. To include the additional services at the increased cost as specified in Exhibit “A”
attached hereto and incorporated herein by this reference.
3. To include the additional services at no increased cost by task reallocation as
specified in Exhibit “A” attached hereto and incorporated herein by this reference.
4. Except as modified herein, all other terms and conditions set forth in the CSA, as
amended, shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Sixth
Amendment the day and year first above written.
QUINCY ENGINEERING, INC.
By:________________________________
John Quincy, President
By:________________________________
Jim Hill, Mayor
Item 9.f. - Page 6
www.quincyeng.com | 11017 Cobblerock, Drive Suite 100 | Rancho Cordova, CA 95670 | P: 916.368.9181 | F: 916.368.1308
Jill McPeek February 20, 2018
Capital Improvement Project Manager
City of Arroyo Grande
Department of Community Development
300 East Branch Street
Arroyo Grande, CA 93420
Re: Bridge Street Bridge Replacement Project in Arroyo Grande
Amendment 6
Dear Ms. McPeek,
This letter and attachments provides the information and documentation regarding additional
effort for scope of services as well added scope of services requested by the City. Most of the
additional effort scope items can be covered by reallocating existing Task Budgets for scope that
has been eliminated or delivered underbudget. Some of the new scope items will result in a contract
increase. All proposed increases and reallocations are 100% reimbursable to the City through the
FHWA Highway Bridge Program. New and reallocated scope are proposed as follows:
New Task 24 ‐ PS&E of City Utility Relocations (New Budget out of R/W Utility Phase)
90% Utility Design
Quincy proposes to create this new task to cover new scope for the PS&E of the temporary and
permanent City sewer and water line relocations. This is shown in the breakdown of the task
budgets attached.
QUINCY will design the selected temporary sewer crossing (defined as Alternative 3 in the Utility
Feasibility Study that was selected by the City) and prepare construction plans, technical
specifications, and engineer’s opinion of probable construction costs. The design will incorporate
current standard design methodologies with respect to gravity and seismic loads as well as piping
materials. Construction drawings will be prepared using AutoCad/AutoCad Civil 3D, and project
specifications prepared using MS Word.
The plans will also include modifications to the waterline, necessitated by the bridge outage. The
waterline will be reviewed for potential conflicts between the isolation valves and proposed
construction, relocation of irrigation service taps (To Kiwanis Park), and thrust restraint.
The need to keep the sewer line in service during construction has resulted in the need to verify
the depth and location of existing utilities so that conflicts can be resolved before construction.
Potholing will also be required to positively locate the high‐risk gas line. It is understood that City
forces will pothole utilities and provide reference points to Quincy so that Quincy can plot these
utilities on our plans.
Review submittals will be presented to the City at the 90% completion interval. A design review
meeting with the City will be scheduled after the 90% submittal to discuss City comments in
person.
Item 9.f. - Page 7
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QUINCY will also design the permanent sanitary sewer and waterline crossings and prepare
construction plans, technical specifications and engineer’s opinion of probable construction costs.
The design will generally follow the existing alignments and will incorporate current standard
design methodologies with respect to gravity and seismic loads as well as piping materials,
utilizing the City’s standards to the extent practicable. It is understood that the City desires that
both the permanent waterline and sanitary sewer pipelines are designed and constructed utilizing
ductile iron pipe, with retrained mechanical joints. Construction drawings will be prepared using
AutoCad/AutoCad Civil 3D, and project specifications prepared using MS Word.
Review submittals will be presented to the City at the 90% completion interval. A design review
meeting with the City will be scheduled after the 90% submittal to discuss City comments in
person.
Deliverables:
11x17 (PDF format) and specifications (MS Word format) at the 90% submittal
Meeting minutes of the 90% review meeting; PDF delivered by email
100% Utility Design
City comments on the 90% PS&E will be incorporated into the 100% documents and finalized.
Deliverables:
Final documents, stamped and signed, in electronic format (PDF format)
Total cost of new requested scope is $68,805.93. Please note this amount will come out of the
Highway Bridge Program right of way/utility programming.
Item 9.f. - Page 8
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Additional effort scope work has been requested for the following contact tasks which can be
covered by budget reallocation:
Task 12 – Project Management
The City has requested that Quincy attend more project meetings than were originally scoped.
These meetings are anticipated to include phone conferences, meetings with Stakeholders,
preparations of meeting exhibits, presentations to City Council, and attendance of council
meetings to answer questions posed by the public and council members. Obtaining
environmental approvals and building stakeholder consensus has also taken longer than
anticipated. The original contract assumed no wage rate escalation for Phase I and only two years
of escalation for Phase II. The original contract was signed in May of 2012 so the contract will be
six years old this coming May 2018. Additional project management budget is necessary to
continue managing a longer project than was originally scoped and additional project meetings
are anticipated. Quincy requests that $25,000 be reallocated to cover the anticipated additional
project management costs. Please note Quincy is not requesting budget for wage increases, just a
longer project duration.
Item 9.f. - Page 9
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Task 13 – Utility Coordination
Additional coordination will also be necessary to coordinate with PG&E since the street lights may
conflict with the proposed abutment excavations. During the initial scoping the size and depth of
abutment excavation were not known. The scour depth and pile dimensions have dictated a larger
and deeper excavation which could affect the PG&E street lights. The original scope of work
assumed that only coordination with Southern California Gas would be necessary as this is the only
utility on the bridge other than the City sewer and water lines. Quincy requests that $5,000 be
reallocated to cover the anticipated additional coordination costs.
Task 15 – Environmental Permits
Estimating the budget necessary to obtain permits is difficult due to the uncertainty of resource
agency comments and requirements. SWCA has come under budget in the environmental
clearance tasks so it would be prudent to build in some budget contingency for permits. Based on
more recent experience, obtaining permits is requiring more coordination which is requiring
additional budget. The effort to obtain permits in 2012 at the time of contract inception was
lower. Quincy is requesting that the permit budget be increased $18,000 which will cover both
SWCA and Quincy’s additional efforts and coordination.
Task 21 – 90% Design
Environmental mitigation costs that must be incorporated into the PS&E are difficult to estimate
until the actual impact areas are known. Now that environmental is complete, the mitigation
requirements have been determined. The original scope of work did not assume effort to prepare
environmental mitigation revegetation plans.
Based on information from the Conceptual Habitat Mitigation Monitoring Plan and the
information collected during the site visit, WRECO will develop a plant palette, planting plan, and
specification sheets for inclusion in the Project’s engineered plan set. The Project Team will
provide WRECO with layout sheets in CAD or MicroStation in order for WRECO to prepare the plan
and specification sheets for restoration of areas temporarily and permanently impacted. WRECO
will provide the draft plan sheets. After receiving comments from the Project Team, WRECO will
prepare the final plan sheets.
Post construction storm water requirements have changed drastically since 2012. While the
project is small and will not likely require storm water retention, additional effort is required to
comply with this new process. Quincy estimates that the City storm water requirements are
similar to San Luis Obispo County requirements. Quincy assumes that the project will result in less
than 15,000 sqft disturbance of impermeable areas which will require the project to satisfy
performance requirements 1, and 2 as defined in the San Luis Obispo County Post Construction
Handbook.
Because of the complexity of this construction project and the very tight construction area for this
project, it is critical to complete a detailed constructability review. Quincy will coordinate with
several crane companies on the logistics of the construction site and potential lifts to verify
clearances, operation and location of facilities will not impose too many hardships on contractor.
Furthermore, a very detailed construction schedule will be developed for utilization on planning,
public outreach and right of way discussions with property owners. This schedule will have built in
environmental requirements and overall construction schedule. These same tasks were recently
Item 9.f. - Page 10
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implemented on a San Luis Obispo County Project which provided very good information and
resulted in revisions to plans and specifications.
In order to incorporate the temporary bridge which will be utilized as part of the utility relocation
work, there will be additional design efforts and coordination. A profile must be developed that
complies with ADA requirements. Additional temporary fencing must also be incorporated to
channelize pedestrians away from the active construction areas. There will also be additional
efforts for construction estimates and coordination of Project Specifications.
Quincy is requesting that $80,119.97 be reallocated to prepare the revegetation PS&E, storm
water requirements, as well as perform the additional constructability review and temporary
bridge coordination efforts.
The total additional effort scope of work to be covered by existing budget reallocation is
$128,119.97
Item 9.f. - Page 11
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The following contract tasks have been eliminated or completed underbudget and are
proposed to be reallocated to cover out of scope items above:
Task 7 – Environmental Clearance
SWCA originally scoped the CEQA environmental document to be an Environmental Impact
Report (EIR). After the rehabilitation alternative was selected and determined not to have an
adverse effect on the historic structure, it became possible to downgrade the environmental
document to a Mitigated Negative Declaration (MND) . This resulted in less effort which allowed
task 7 to be delivered underbudget. Quincy is requesting that $65,225.43 from SWCA be
reallocated to other additional effort scope tasks.
Task 8 – Bridge Architecture
Donald McDonald delivered their bridge sketches underbudget. Project stakeholders did not
require additional sketches to visualize the preferred alternative. Quincy is requesting that
$2,063.78 from Donald McDonald be reallocated to other additional effort scope tasks.
Task 14 – Environmental Clearance
SWCA originally scoped the CEQA environmental document to be a Focused Environmental
Impact Report (EIR). After the rehabilitation alternative was selected and determined not to have
an adverse effect on the historic structure, it became possible to downgrade the environmental
document to a Mitigated Negative Declaration (MND). This resulted in less effort which allowed
task 14 to be delivered underbudget. Quincy is requesting that $34,100 from SWCA be reallocated
to other additional effort scope tasks.
Task 17 – Public Meeting
Now that the environmental process has been completed, no additional dedicated public meetings
are anticipated to be required. Quincy could still present information to the public at council
meetings under the project management tasks. Quincy is requesting that $2,771.73 be reallocated
to other additional effort scope tasks.
Task 18 – Geotechnical
The final foundation report has been completed under budget. Quincy is requesting that
$1,799.03 be reallocated to other additional effort scope tasks.
Task 20 – Bridge Architecture/Streetscape
After completing the environmental process, it was determined that changes to the bridge
architecture or changes to the existing streetscape could result in an adverse effect to the existing
historic resource. Therefore, conceptual plans for streetscape are no longer required. Quincy is
requesting that $22,160 be reallocated to other out of scope tasks.
The total under budget task reallocation request is $128,119.97
A detailed budget is attached to track the proposed budget augmentations and reallocations.
Please note that the reallocated budget matches the proposed additional effort scope budget
Item 9.f. - Page 12
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resulting in no new cost increases for the PE phase. A cost increase of $68,805.93 is requested for
PS&E of City utility relocations and potholing. This amount will come out of the new programmed
right of way/utility phase and is show in a separate task which will make reimbursement invoicing
easier for the City as these funds would be paid for out of the Right of Way Phase.. With the
extended period of this project I also believe we need to include and extension of the contract time
in this amendment. We should target the date for anticipated completion of the construction
project.
Please give me a call to discuss any questions or comments you may have on this proposed
addendum. I can be reached at (916) 368‐9181.
Sincerely,
Quincy Engineering, Inc.
Mark L. Reno, P.E.
Project Manager
Cc: File
Item 9.f. - Page 13
Date:
Quincy Engineering Budget Status Report Phase 1 Consultant:
Status Report For Project No.:
Project: A03-100 Bridge Street Bridge Replacement Project (City of Arroyo Grande)Invoice Period (Date Ending):
Summary Page #:
Job to Date Previously Billed Current Period
1 Project Management 43,068.70$ 43,064.82$ 43,064.82$ -$ 3.88$ $43,068.70 $3.88
2 Topographic Survey
Quincy 2,301.62$ 2,269.94$ 2,269.94$ -$ 31.68$ $2,301.62 $31.68
McMillan 23,000.00$ 16,220.00$ 16,220.00$ -$ 6,780.00$ $23,000.00 $6,780.00
Task 2 Subtotal 25,301.62$ 18,489.94$ 18,489.94$ -$ 6,811.68$ $25,301.62 6,811.68$
3 Prelim Engr/Feasibility Study 80,194.33$ 80,180.76$ 80,180.76$ -$ 13.57$ $80,194.33 $13.57
4 Hydraulics
Quincy 6,098.95$ 6,081.56$ 6,081.56$ -$ 17.39$ $6,098.95 $17.39
WRECO 22,160.00$ 21,802.19$ 21,802.19$ -$ 357.81$ $22,160.00 $357.81
Task 4 Subtotal 28,258.95$ 27,883.75$ 27,883.75$ -$ 375.20$ $28,258.95 $375.20
5 Geotechnical
Quincy 6,388.22$ 6,282.06$ 6,282.06$ -$ 106.16$ $6,388.22 $106.16
Fugro 26,535.00$ 26,535.00$ 26,535.00$ -$ -$ $26,535.00
Task 5 Subtotal 32,923.22$ 32,817.06$ 32,817.06$ -$ 106.16$ $32,923.22 $106.16
6 Utility Coordination 7,656.20$ 7,643.01$ 7,126.31$ 516.70$ 13.19$ $7,656.20 $13.19
7 Environmental Clearance
Quincy 19,565.63$ 19,475.43$ 19,475.43$ -$ 90.20$ $19,565.63 $90.20
SWCA 181,803.00$ 116,577.57$ 116,577.57$ -$ 65,225.43$ ($65,225.43)$116,577.57
Task 7 Subtotal 201,368.63$ 136,053.00$ 136,053.00$ -$ 65,315.63$ ($65,225.43)$136,143.20 $90.20
8 Bridge Architecture
Quincy 15,140.61$ 15,133.32$ 15,133.32$ -$ 7.29$ $15,140.61 $7.29
The HLA Group 2,900.00$ 2,900.00$ 2,900.00$ -$ -$ $2,900.00
Donald McDonald 9,200.00$ 7,136.22$ 7,136.22$ -$ 2,063.78$ ($2,063.78)$7,136.22
Task 8 Subtotal 27,240.61$ 25,169.54$ 25,169.54$ -$ 2,071.07$ ($2,063.78)$25,176.83 $7.29
9 Public Outreach
Quincy 18,262.40$ 18,258.07$ 18,258.07$ -$ 4.33$ $18,262.40 $4.33
Lisa Wise Consulting 6,638.00$ 6,638.00$ 6,638.00$ -$ -$ $6,638.00
Task 9 Subtotal 24,900.40$ 24,896.07$ 24,896.07$ -$ 4.33$ $24,900.40 $4.33
10 Project Report 10,772.40$ 10,746.37$ 10,746.37$ -$ 26.03$ $10,772.40 $26.03
90 (ODC) QEI 7,317.94$ 5,236.37$ 5,236.38$ -$ 2,081.57$ $7,317.94 $2,081.57
TOTAL PHASE 1 INVOICE 489,003.00$ 412,180.71$ 411,664.01$ 516.70$ 76,822.29$ ($67,289.21)$421,713.79 $9,533.08
REVISED TOTAL PHASE 1 FOLLOWING REALLOCATION $421,713.79
Job/
Task No.DESCRIPTION
Expenditures Existing Budget
to be
reallocated
Revised Task
Budget
Following
Addendum
Revised Budget
RemainingBudget RemainingTask Budget
Following March
2017 Reallocation
1 of 2
February 20, 2018
Quincy Engineering Inc.
A03-100
1/31/18
Budget Tracking_ January 2018 Phase 1 Addendum 2/19/2018 12:34 PM
Item 9.f. - Page 14
Date:
Quincy Engineering Budget Status Report Phase 2 Consultant:
Status Report For Project No.:
Project: A03-100 Bridge Street Bridge Replacement Project (City of Arroyo Grande)Invoice Period (Date Ending):
Summary Page #:
Job to Date Previously Billed Current Period
12 Project Management 44,564.03$ 44,279.36$ 44,279.36$ -$ 284.67$ $25,000.00 $69,564.03 $25,284.67
13 Utility Coordination 49,821.22$ 43,143.47$ 39,808.02$ 3,335.45$ 6,677.75$ $5,000.00 $54,821.22 $11,677.75
14 Environmental Clearance
Quincy 5,089.29$ 4,497.75$ 4,497.75$ -$ 591.54$ $5,089.29 $591.54
SWCA 34,100.00$ -$ -$ -$ 34,100.00$ ($34,100.00)
Task 14 Subtotal 39,189.29$ 4,497.75$ 4,497.75$ -$ 34,691.54$ ($34,100.00)$5,089.29 $591.54
15 Environmental Permits
Quincy 2,045.56$ 1,551.32$ 221.10$ 1,330.22$ 494.24$ $2,000.00 $4,045.56 $2,494.24
SWCA 19,000.00$ 3,212.95$ 3,212.95$ -$ 15,787.05$ $16,000.00 $35,000.00 $31,787.05
Task 15 Subtotal 21,045.56$ 4,764.27$ 3,434.05$ 1,330.22$ 16,281.29$ $18,000.00 $39,045.56 $34,281.29
16 Bridge Lighting
Donald McDonald -$ -$ -$ -$ -$
17 Public Meeting
Quincy 10,030.21$ 7,258.48$ 7,258.48$ -$ 2,771.73$ ($2,771.73)$7,258.48 $0.00
Lisa Wise Consulting -$ -$ -$ -$ -$
Task 17 Subtotal 10,030.21$ 7,258.48$ 7,258.48$ -$ 2,771.73$ ($2,771.73)$7,258.48 $0.00
18 Geotechnical
Quincy 1,799.03$ -$ -$ -$ 1,799.03$ ($1,799.03)
Fugro 32,594.00$ 32,551.56$ 32,551.56$ -$ 42.44$ $32,594.00 $42.44
Task 18 Subtotal 34,393.03$ 32,551.56$ 32,551.56$ -$ 1,841.47$ ($1,799.03)$32,594.00 $42.44
19 65% Design
Quincy 156,831.32$ 156,793.02$ 156,793.02$ -$ 38.30$ $156,831.32 $38.30
Custom CAD 16,430.00$ 16,425.00$ 16,425.00$ -$ 5.00$ $16,430.00 $5.00
Task 19 Subtotal 173,261.32$ 173,218.02$ 173,218.02$ -$ 43.30$ $173,261.32 $43.30
20 Bridge Architecture/Streetscape
Quincy 3,244.78$ 757.03$ 757.03$ -$ 2,487.75$ $3,244.78 $2,487.75
The HLA Group, Inc.22,160.00$ -$ -$ -$ 22,160.00$ ($22,160.00)
Task 20 Subtotal 25,404.78$ 757.03$ 757.03$ -$ 24,647.75$ ($22,160.00)$3,244.78 $2,487.75
21 90% Design
Quincy 91,231.66$ 2,372.94$ 1,279.15$ 1,093.79$ 88,858.72$ $69,820.11 $161,051.77 $158,678.83
WRECO -$ -$ -$ -$ -$ $10,299.86 $10,299.86 $10,299.86
Task 20 Subtotal 91,231.66$ 2,372.94$ 1,279.15$ 1,093.79$ 88,858.72$ $80,119.97 $171,351.63 $168,978.69
22 100% Design 5,424.60$ -$ -$ -$ 5,424.60$ $5,424.60 $5,424.60
23 RE Pending File/Bid Support 6,489.57$ -$ -$ -$ 6,489.57$ $6,489.57 $6,489.57
24 PS&E of City Utility Relocations -$ -$ -$ -$ -$ $68,805.93 $68,805.93 $68,805.93
91 (ODC) Quincy 6,820.21$ 53.66$ 53.66$ -$ 6,766.55$ $6,820.21 $6,766.55
TOTAL PHASE 2 INVOICE 507,675.48$ 312,896.55$ 307,137.09$ 5,759.46$ 194,778.93$ $136,095.14 $643,770.62 $330,874.07
REVISED TOTAL PHASE 1 FOLLOWING REALLOCATION $421,713.79
REVISED TOTAL PHASE 2 FOLLOWING REALLOCATION $574,964.69
PHASE 2 UTILITY DESIGN AMENDMENT $68,805.93
REVISED TOTAL PHASE 2 FOLLOWING REALLOCATION & UTILITY DESIGN AMENDMENT $643,770.62
Job/
Task No.DESCRIPTION
Expenditures Existing Budget
to be reallocated
& Amendment
Revised Task
Budget Following
Addendum
Revised Budget
RemainingBudget RemainingTask Budget
Following July 2017
Amendment
2 of 2
February 20, 2018
Quincy Engineering Inc.
A03-100
1/31/18
Budget Tracking_ January 2018 Phase 2 Addendum 2/20/2018 8:37 AM
Item 9.f. - Page 15
QUINCY ENGINEERING, INC.TASKSProject ManagerSenior Engineer- Bridge Project EngineerSenior Engineer - QA/QCSenior Engineer Senior EngineerAssistant EngineerSenior Engineering TechAdminAssociate EngineerTotal Hours QEI HoursQEI Total Labor DollarsNameMark Reno Greg Young Todd Kotey Linda Scroggs Shawn JobesMitra Hooshangi Craig Polglase Staff Andy ChouNo.Initial Hourly Rate $86.00 $67.70 $98.60 $68.40 $55.60 $39.00 $52.20 $36.60 $47.20Prepare PS&E for Temporary Sanitary Sewer Crossing and Waterline Modifications0-$ 0-$ 90% PS&E 4 14 4 32 32 24 40 4 16 170 9,579.80$ 100% PS&E4 8 8 4 4 8 36 1,763.20$ 0-$ 0-$ 0-$ 0-$ Prepare PS&E for Permanent Sanitary Sewer and Waterline Crossings0-$ 0-$ 90% PS&E 4 14 4 32 32 24 40 4 16 170 9,579.80$ 100% PS&E4 8 8 4 4 8 36 1,763.20$ 0-$ 0-$ 0-$ 0-$ 0-$ 0-$ 0-$ Subtotal- Hours8 28 8 72 80 64 88 16 48 412 22,686.00$ TOTAL COST688.00$ 1,895.60$ 788.80$ 4,924.80$ 4,448.00$ 2,496.00$ 4,593.60$ 585.60$ 2,265.60$ Project Name: BRIDGE STREET BRIDGE SANITARY SEWER AND WATER PS&EBridge Street Utility Amendment 02162018 QEI HRS 2/19/2018Quincy Engineering, Inc.Item 9.f. - Page 16
CONTRACT No. CONSULTANT COST PROPOSAL
SUB CONSULTANT:QUINCY ENGINEERING, INC.
DIRECT LABOR
Name Classification Range Hours
Initial
Hourly
Rate Total
Mark Reno Project Manager $70-$98 8 $86.00 $688.00
Greg Young Senior Engineer-
Bridge Project Engineer $70-$98 28 $67.70 $1,895.60
Todd Kotey Senior Engineer - QA/QC $49-$79 8 $98.60 $788.80
Linda Scroggs Senior Engineer $70-$98 72 $68.40 $4,924.80
Shawn Jobes Senior Engineer $52-$87 80 $55.60 $4,448.00
Mitra Hooshangi Assistant Engineer $49-$79 64 $39.00 $2,496.00
Craig Polglase Senior Engineering Tech $32-$63 88 $52.20 $4,593.60
Staff Admin $27-$42 16 $36.60 $585.60
Andy Chou Associate Engineer $33-$54 48 $47.20 $2,265.60
00 0 $0.00 $0.00
00 0 $0.00 $0.00
00 0 $0.00 $0.00
00 0 $0.00 $0.00
00 0 $0.00 $0.00
412
Subtotal Direct Labor Costs $22,686.00
0% Anticipated Salary Increases $0.00
TOTAL - Direct Labor $22,686.00
INDIRECT COSTS Rate Total
Overhead 173.10% $39,269.47
Fringe Benefit (Included in OH) 0.00%
General & Administrative (Included in OH) 0.00%
173.10%
TOTAL - Indirect Costs $39,269.47
FEE ( 10.00% )(FIXED)TOTAL - Fee $6,195.55
OTHER DIRECT COSTS Total
Travel Costs 626 @ $0.535 334.91$
Lodging 2 @ $150.00 300.00$
Overnight Service 1 @ $20.00 20.00$
Graphic Presentation Boards 0 @ $250.00 -$
$654.91
TOTAL COST $68,805.93
Subcontractor Costs -$
Total Contract 68,805.93$
City of Arroyo Grande
BRIDGE STREET BRIDGE SANITARY SEWER FEASIBILITY STUDY AND DESIGN
QUINCY ENGINEERING, INC.
February 16, 2018
Item 9.f. - Page 17
WRECO
1243 Alpine Road, Suite 108
Walnut Creek, CA 94596
Bridge Street Bridge Replacement Project
Additional Work Request - Restoration Design
City of Arroyo Grande
Man-Hour and Fee Estimate for WRECO Tasks
Prepared by WRECO
Man-Hours
Principal Supervising Senior Senior Associate Associate Staff Clerical/
Task Task Description Engineer Engineer Engineer Biologist Biologist Engineer Engineer Tech Editor
1 Project Management and Coordination 2
2 Site Visit
16
3 Restoration Planting Plans and Specifications Sheets
Draft Planting Plans and Specs 16 24
Final Planting Plans and Specs 8 12
Subtotal 0 0 0 42 0 36 0 0
Fee
Labor Cost
Hours Hourly Rate*Fee
Principal Engineer 0 95.38$ -$
Supervising Engineer 0 78.86$ -$
Senior Engineer 0 63.00$ -$
Senior Biologist 42 49.25$ 2,068.50$
Associate Biologist 0 37.57$ -$
Associate Engineer 36 43.75$ 1,575.00$
Staff Engineer 0 33.75$ -$
Clerical/Tech Editor 0 26.07$ -$
Subtotal Direct Labor 78 3,643.50$
Overhead Rate*140.15%Total Overhead, Fringe, G&A 5,106.37$
Total Direct Labor and Indirect Cost 8,749.87$
Fixed Fee 10%Total Fee 874.99$
Expenses
Travel & Per Diem 500.00$
Office Misc. & Reproductions 175.00$
Subtotal 675.00$
Total Cost 10,299.86$
*2018 Rates
February 15, 2018
CONFIDENTIAL Fee WRECO_Bridge St Bridge PS&E Reveg
Item 9.f. - Page 18