Minutes 2018-02-13 ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, FEBRUARY 13, 2018
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Barbara Harmon, Kristen Barneich and Tim Brown,
Mayor Pro Tem Ray, and Mayor Hill were present.
Staff Present: City Manager Jim Bergman, City Attorney Heather Whitham, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of
Administrative Services Debbie Malicoat, Chief of Police Beau Pryor,
Director of Community Development Teresa McClish, Interim Director of
Recreation Services Bohiken, Director of Public Works Bill Robeson, Five
Cities Fire Authority Fire Chief Steve Lieberman, and City Engineer Robin
Dickerson.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Members of Cadette Girl Scout Troop 41049 led the Flag Salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
None.
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Council Member Barneich seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Introduction and Oath of Office—Police Officer Bradley Hogan.
Chief of Police Pryor introduced Police Officer Bradley Hogan and provided an overview of his
educational and professional background. City Clerk Wetmore administered the Oath of Office,
and Chief Pryor facilitated the badge pinning ceremony.
6.b. Update on Regional Sustainability Groundwater Project.
Community Development Director McClish provided an update on the Regional Groundwater
Sustainability Project (RGSP), to be known going forward as the Central Coast Blue project.
Ben Fine, City of Pismo Beach Public Works Director, announced that a Demonstration Facility
is in operation as a pilot plant for recycled water treatment options to identify the optimal '
treatment approach before the full scale design and construction of the project. Mr. Fine
responded to questions from Council about the project.
Minutes:City Council Regular Meeting Page 2
Tuesday, February 13, 2018
Mayor invited public comment. Members of the public commenting on the project were Kenneth
Price and Jim Guthrie. No formal action was taken on this item.
7. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were Joe Whitaker, representing 5
Cities Diversity Coalition, regarding a Grant application that they have submitted to the City for
funding consideration, provided an overview of the Coalition's mission, and commented on the
Public Art Diversity Project that was recently completed in the City; Kathleen Minck, 5 Cities
Diversity Coalition, provided an update on the 5 Cities Diversity Coalition's activities and its
focus to educate the community on topics of diversity; Linda Osty, offered an invocation and
thanked Council Member Barneich and the high school students who are offering the "Teens
Helping Seniors Tech Clinic"; Patty Welsh, referred to the Bellasera housing tract and
expressed concern about stagnant water near the site that is attracting frogs and mosquitos;
Ken Price, SLO Bike Club Safety Director, stated he would like the City's Police Department to
take a stronger stance on distracted drivers as it relates to safety for bicyclists, and also
commented on the dry weather this year and urged the Council to get ahead of the drought
conditions. No further comments were received.
8. CITY MANAGER REPORT:
City Manager Bergman introduced Public Works Director Bill Robeson, who responded to
concerns from the public regarding the Bellasera housing tract, announced that at the City
Council meeting on February 27th, an update on water supply and mandated restrictions will be
presented, and also provided an update on the new play structure that is being installed at
Strother Park. City Manager Bergman introduced Police Chief Beau Pryor, who spoke about a
grant the Department received for programs to address youth homelessness.
9. CONSENT AGENDA
Staff responded to questions by Mayor Hill regarding Item 9.c. regarding the annual escalator
provision for the lease payment, and Item 9.f. regarding the use of water neutralization fees for
a decomposed granite pathway at Parque Pequeno.
Mayor Hill invited public comment on the consent agenda. No public comments were received.
Action: Council Member Barneich moved, and Mayor Hill seconded the motion to approve
Consent Agenda Items 9.a. through 9.i., with the recommended courses of action. The motion
passed on the following roll-call vote:
AYES: Bameich, Hill, Brown, Harmon, Ray
NOES: None
ABSENT: None
9.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period January 1, 2018 through
January 31, 2018.
9.b. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of January 23, 2018,
as submitted.
Minutes:City Council Regular Meeting Page 3
Tuesday, February 13, 2018
9.c. Consideration of Approval of Water Tank Lease Agreement with Verizon Wireless-
Huebner Lane(Reservoir#4).
Action: Approved and authorized the Mayor to execute a Water Tank Lease Agreement
and Memorandum of Lease between the City and AirTouch Cellular, dba Verizon
Wireless, for use of approximately 146 square feet of property located on Huebner Lane
and space on the City's water tank for use as a wireless communication facility.
9.d. Consideration of Acceptance of the 2017 Street Repairs Project, PW 2017-04 .
Action: 1) Accepted the project improvements as constructed by Souza Construction,
Inc. in accordance with the plans and specifications for the 2017 Street Repairs Project,
PW 2017-04; 2) Directed staff to file a Notice of Completion; and 3) Authorized release
of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no
liens have been filed.
9.e. Consideration of Acceptance of the 2017 Street Resurfacing Project, PW 2017-05.
Action: 1) Accepted the project improvements as constructed by American Asphalt
South, Inc. in accordance with the plans and specifications for the 2017 Street
Resurfacing Project, PW 2017-05; 2) Directed staff to file a Notice of Completion; and 3)
Authorized release of retention, thirty-five (35) days after the Notice of Completion has
been recorded, if no liens have been filed.
9.f. Consideration of Acceptance of the 2017 Concrete Repairs Project, PW 2017-06.
Action: 1) Accepted the project improvements as constructed by R. Burke Corporation
in accordance with the plans and specifications for the 2017 Concrete Repairs Project,
PW 2017-06; 2) Directed staff to file a Notice of Completion; and 3) Authorized release
of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no
liens have been filed.
9.g. Consideration of Approval of a Change Order to the Contract with RK&G
Construction Inc. for Additional Work Related to the City of Arroyo Grande and
Woman's Club Community Center Site Accessibility Improvements Project, PW
2016-10.
Action: 1) Approved Contract Change Orders with RK&G Construction Inc. in the
amount of $9,559.36; and 2) Reallocated $9,559.36 of Local Sales Tax Funds from the
Concrete Repairs program account to cover the subject project expenses.
9.h. Consideration of a Resolution Approving the Installation of a Replacement
Domestic Well on Property Zoned Residential Estate Requested by Rick Pierce;
APN 007-781-008; 687 Printz Road, Arroyo Grande.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE APPROVING THE INSTALLATION OF A
REPLACEMENT DOMESTIC WELL ON PROPERTY ZONED RESIDENTIAL ESTATE
REQUESTED BY RICK PIERCE; APN 007-781-008; 687 PRINTZ ROAD ARROYO
GRANDE".
9.i. Consideration of Time Extension 17-008; One Year Time Extension in Accordance
with Arroyo Grande Municipal Code; Location — 1271 & 1281 James Way;
Applicant — Russ Sheppel; Representative — James Coleman, Steadfast
Companies.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE APPROVING A ONE-YEAR TIME EXTENSION FOR
AMENDED CONDITIONAL USE PERMIT 15-001, VARIANCE 15-001, AND LOT LINE
ADJUST 16-001 (TIME EXTENSION 17-008); APPLIED FOR BY RUSS SHEPPEL;
LOCATED AT 1271 & 1281 JAMES WAY'.
Minutes: City Council Regular Meeting Page 4
Tuesday, February 13, 2018
10. PUBLIC HEARINGS
10.a. Consideration of Development Code Amendment Case No. 18-001; Amendments
to Title 16 of the Arroyo Grande Municipal Code Regarding Design Requirements
for Post Construction Stormwater Compliance; Location - Citywide; Applicant -
City Of Arroyo Grande.
Community Development Director McClish provided introductory comments. City Engineer
Dickerson presented the staff report and recommended that the City Council introduce an
Ordinance amending Title 16 of the Arroyo Grande Municipal Code regarding Design
Requirements for Post Construction Stormwater Compliance. Staff responded to questions
from Council.
Mayor Hill opened the public hearing. Upon hearing no public comments, Mayor Hill closed the
public hearing.
Mayor Hill requested that the City Attorney read the full title of the Ordinance. City Attorney
Whitham read the full title of the Ordinance as follows: "AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING SECTION 16.08.010 OF TITLE
16 REGARDING DESIGN REQUIREMENTS FOR POST CONSTRUCTION
REQUIREMENTS".
Council Member Harmon expressed concern that this is going to be another layer of increased
costs related to affordable housing, is another example of an unfunded State mandate, and that
while she understands the concern related to the water, process, and flow, it is an increased
cost for developers, will increase compliance requirements, and places a burden on staff.
Mayor Hill shared the concerns expressed and acknowledged it is another unfunded mandate
that will likely have an impact on staff and additional cost to the City beyond its control;
however, he commented that the cost of non-compliance would far exceed the cost of
compliance.
Action: Council Member Brown moved to introduce the Ordinance as read in title by City
Attorney Whitham. Mayor Pro Tern Ray seconded, and the motion passed on the following roll-
call vote:
AYES: Brown, Ray, Barneich, Hill
NOES: Harmon
ABSENT: None
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a. Consideration of Adoption of a Resolution to Revise the Arroyo Grande Tourism
Business Improvement District Advisory Board By-Laws Related to the
Composition of the Board and the Meeting Schedule; and Appointment of New
Advisory Board.
Minutes: City Council Regular Meeting Page 5
Tuesday, February 13, 2018
City Manager Bergman presented the staff report and recommended that the Council: 1) Adopt
a Resolution revising the AGTBID Advisory Board By-Laws by expanding its allowable
membership to up to nine (9) members and substitute the regular quarterly meetings for monthly
meetings; and 2) Appoint the three (3) current AGTBID Advisory Board members and the six (6)
Tourism Marketing Committee members to constitute the new AGTBID Advisory Board.
Mayor Hill invited public comment. Speaking from the public were Jim Guthrie, in favor of
combining the TBID Board with the Chamber's Tourism Marketing Committee, but expressing
concern with the change to monthly meetings as it relates to the amount of staff time needed to
support the Board; and Jocelyn Brennan, commented that monthly meetings are needed for the
first year as there are many business items to be considered and that quarterly meetings could
be implemented in the future. There being no further public comments, Mayor Hill closed the
public comment period.
Action: Mayor Pro Tern Ray moved to adopt a Resolution entitled: "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE REVISING THE ARROYO GRANDE
TOURISM BUSINESS IMPROVEMENT DISTRICT ADVISORY BOARD BY-LAWS
REGARDING ADVISORY BOARD MEMBERSHIP AND MEETING SCHEDULE". Council
Member Brown seconded, and the motion passed on the following roll-call vote:
AYES: Ray, Brown, Barneich, Harmon, Hill
NOES: None
ABSENT: None
Action: Mayor Pro Tern Ray moved to appoint the three current Board Members, Dave Kastner,
Troi Hoffman, and Chuck Fellows, and in addition, to appoint Ken Dalebout, Vivian Krug, Bob
Lund, Mike Panchal, Michael Joseph Scott and Greg Steinberger to constitute the new AGTBID
Advisory Board. Council Member Brown seconded, and the motion passed on the following roll-
call vote:
AYES: Ray, Brown, Barneich, Harmon, Hill
NOES: None
ABSENT: None
12.b. Consideration of Budget Priorities.
City Manager Bergman presented the staff report and recommended that the Council provide
direction on priorities for the FY 2018-20 Biennial Budget. Staff responded to questions from
Council.
Mayor Hill invited public comment. Speaking from the public were Robert Olsen, who thanked
the Council and staff for the presentation, commented that a recession is long overdue, and
asked the Council to keep that in mind as they plan for the future; Jim Guthrie, expressed
support for increased reserves, encouraged the Council not to lose track of unfunded
infrastructure, stated that all City functions should be reviewed, and administrative procedures
should be reviewed for cost savings; and Mike Drees, expressed disappointment that more
people were not in attendance, commented on the need to also review essential services, and
suggested looking at volunteer organizations to fill staffing gaps. Hearing no further public
comments, Mayor Hill closed the public comment period.
Minutes: City Council Regular Meeting Page 6
Tuesday, February 13, 2018
Council comments ensued regarding the concepts presented for development of the preliminary
2018-20 Budget, including issues facing the City relating to CaIPERS pension obligations and
funding for the Five Cities Fire Authority as it relates to appropriate staffing levels; moving
toward full cost recovery for providing City services; economic development and making it
easier for businesses to locate and do business in the City; that a review and potential
restructuring of the City's commissions and boards may be warranted; whether the school
district could offset the full cost for the school resource officer; whether fire investigations can be
done by insurance companies; that the public views the City's childcare programs as an
essential service; that the responsibility for sheltering people lies with the County and State,
however, warming shelters should be provided in the City; that it is important to evaluate the
services that everyone uses versus the services that not all people in the community use; that
reviewing core and non-essential services is the right approach; that the current City Council
goals are out of date and need to be re-set; that the Reserve Policy should be reviewed so that
General Fund reserves over the established fund balance goal can be identified for a specific
use; that General Plan policies and goals should be utilized during the budget process; that
police services, as well as roads and infrastructure, are top priorities; and that it is important to
encourage public participation in the budget development process.
Mayor Hill called for a break at 9:49 p.m. The Council reconvened at 9:55 p.m.
Council directed staff to move forward with the proposed concepts for developing a draft 2018-
20 budget as follows: 1) Correct and reverse the expenditure/revenue gap within two years by
making services more efficient, more effectively recovering the true cost of services, and/or
reducing non-core and non-essential services and attempting to shift the provision of these
wanted and needed public services to entities that are better able to perform them; 2) Increase
revenues through strategic economic development efforts that encourage development of
numerous vacant and underutilized parcels to not only fulfill desired retail and service needs of
the community but also to ensure wise fiscal benefits to the City to fund inevitable cost
increases of providing core and essential services; 3) Reduce exposure to volatility of pension
payments from potential future actions by CaIPERS such as further reduction of the discount
rate or re-amortization of unfunded liabilities; and 4) Once long-term economic and fiscal
sustainability is achieved, start to build a community vision of future wants (i.e. long-term use of
Camp Arroyo Grande, better sports facilities and fields, etc.) and identify new revenue sources
to build and support these efforts such as increased taxes or bond measures.
Brief discussion ensued to seek clarification from Council regarding the priority of cost recovery
for special events and use of the sports fields/complex. It was determined that further analysis
and information would be necessary before specific direction could be provided.
No formal action was taken on this item.
13. COUNCIL COMMUNICATIONS
Mayor Hill announced that the "Hope for the Homeless" Golf Tournament will be held on
Saturday, March 3`d from 8:00 am to 1:00 pm at the Pismo Beach Le Sage Golf Course and that
all proceeds will benefit the 5 Cities Homeless Coalition. He stated for non-golfers, there will be
a post event BBQ for$10 provided by Fin's Restaurant.
Council Member Brown announced that he judged the Lions Club speech contest last week for
high school students and commended the students for their skill and participation.
Minutes:City Council Regular Meeting Page 7
Tuesday, February 13, 2018
Council Member Bameich commented on calls she has received regarding the water situation
and that she is pleased there will be a full report provided at the next Council meeting. She also
commented on the Homeless Youth Program which helped 75 kids this past year in South
County and thanked Chief Pryor for his participation.
14. COMMUNITY COMMENTS AND SUGGESTIONS
City Attorney Whitham commented that she had the opportunity to be a scorer in the Mock Trial
Program and had the pleasure of scoring Paulding Middle School versus Laguna Middle School
• 8th graders and commended all the participants for a wonderful job. She noted this event is opeh
to the public for anyone who wants to attend.
15. CLOSED SESSION
At 10:05 p.m., City Attorney Whitham announced the City Council would adjourn to closed
session to consider the following item:
a) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of
Government Code Section 54956.9 and Section 54956.9(e)(3): One Case
Adjourned to closed session.
16. RECONVENE TO OPEN SESSION:
At 10:24 p.m., the Council reconvened to open session. City Attorney Whitham announced that
there was no reportable action taken.
16. ADJOURNMENT
Mayor Hill adjourned the meeting at 10:25 p.m.
Jim H' I, Mayor
A ST:
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Kelly W, 1, City Clerk
(Approved at CC Mtg '3-13-2015)